03-08-16 CM MinutesCouncil/Manager Meeting Minutes
March 8, 2016
Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope,
City Manager Tim Cruikshank, Assistant City Manager Chantell Knauss, Finance Director
Sue Virnig, Physical Development Director Marc Nevinski, Director of Parks and
Recreation Rick Birno, City Engineer Jeff Oliver, Planning Manager Jason Zimmerman,
Golf Manager Ben Disch and Administrative Assistant Judy Nally.
Human Rights Commission 2015 Annual Report and 2016 Work Plan
Carla Johnson, Human Rights Commission (HRC) Chair, reviewed the 2015 Annual
Report, highlighting events during the year including: HRC Conversations, Martin Luther
King Jr. Day, Blank Slate Theatre's "bottom," Human Sex Trafficking Awareness,
Genocide Awareness and Prevention Quad Cities Joint Event, and September 11 Day of
Service and Remembrance.
Johnson and Jonathan Burris, Vice Chair, reviewed the 2016 Work Plan highlighting
proposed events including: Conversations Series on demographics of Golden Valley
which will be a three issue series published in the CityNews, including a forum with a
speaker or panel regarding demographics; September 11 Day of Service and
Remembrance; and Martin Luther King, Jr. Day Event, and community outreach events
such as Golden Valley Music & Arts Festival and Farmer's Market.
METRO Blue Line Extension - Golden Valley Road Station Design Update
Jason Zimmerman presented an overview of the project. Nick Landwer, Chad Ellis, Alicia
Vap and David Davies from the Metro Blue Line Project Office presented the most recent
revisions to the designs of the Golden Valley Road station park and ride, improvements to
the intersection at Golden Valley Road and Theodore Wirth Parkway, and trail
connections between Theodore Wirth and Sochacki Park.
The Council discussion included the Environmental Impact Statement, the trail from
Bonnie Lane to the station, trail maintenance, snow removal, bike lanes, traffic increases,
how Courage Kenney participants will get to the station, the elevator tower, car charging
stops, pedestrian traffic, bus routes, traffic signals, roundabout, traffic turn lanes, buffer
areas for pedestrians and bikers, traffic backups, Minneapolis Park Board input, process
for Glenwood Parkway cul-de-sac changes, and the advantages and disadvantages of
signal intersections and roundabouts.
Some Council Members expressed support for the roundabout option. The Project office
was asked to reach out to the neighborhood for comments once a preferred option was
selected.
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March 8, 2016 — Page 2
Brookview Community Center Replacement - Project Update and Lease Purchase
Schedule
Rick Birno reviewed comments from the open house held on February 23 and distributed
a copy of a letter received from the property owners adjacent to the community center.
The Council discussed the comments received, the process for collecting feedback from
residents, holding a neighborhood meeting, design of the entryways, the hiring of a
construction maintenance company, and collecting input for a children's play area,
parking, and landscaping.
Staff will be meeting with the construction management firm to review the comments and
prepare a communications plan.
The consensus of the Council was to conduct a meeting with the neighborhood adjacent
to the park.
The Housing and Redevelopment Authority will take public input at the meeting on April 12
when the HRA discusses the approval of the issuance of Lease Revenue Obligation
Bonds. Sue Virnig discussed the process and timeline for consideration of the bonds at
the HRA meeting.
The Brookview Community Center Replacement Open House (final design phase) will be
held on June 14, 2016, from 6-7:30 pm at the Brookview Community Center.
The Council will consider approval of the project at the June 21 Council meeting,
construction bids will be considered at the September 1 Council meeting, and the bonds
will be awarded at the September 20 Council meeting.
Parkinson Friendly Communities
Tim Cruikshank and Julie Steen, National Parkinson's Foundation Minnesota (NPFM)
reviewed the request for the City to participate in a two minute vignette to air on KARE 11
to help communities understand Parkinson's disease. Some Police, Fire and Park and
Recreation staff will receive a Parkinson awareness overview and training. KARE 11 will
shoot, edit and produce a video which will be shown on KARE 11 and will be available on
the NPFM website and YouTube.
The Council consensus was to support participation and proceed with the vignette.
City Code Amendment - Section 8.11: Special Events and Special Proclamation
Policy
Tim Cruikshank reviewed the proposed amendments to the City Code, Section 8:11
Special Events along with the Special Event Policy. Cruikshank stated the current Section
only pertains to parades. The proposed City Code amendments, policy, and a permit
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March 8, 2016 — Page 3
application were sent to organizations and/or groups who have held events in the past to
receive their feedback.
The Council discussion included the types of special events such as city -hosted, city -
cooperative and city -supported. Discussion also included political events, making sure
each event was dealt with in a fair and consistent manner, types of information that will be
allowed on the electronic reader sign, police and fire requirements, and what role if any
the city will participate in special events.
The Council direction was to consider the City Code amendments at the next Council
Meeting. The Council also requested that the Special Event Policy be amended to state
that the City Manager has the authority to determine, without further approval, with
Council consultation as needed, the City's participation in Special Events.
Tim Cruikshank also reviewed the current Special Proclamations Policy along with the list
of Proclamations that have been adopted by previous City Councils in the past. The
Council discussed the variety of proclamations adopted in previous years stating that
some of the current proclamations would not be considered as they do not fall within the
policy. Discussion also included how to consider acknowledging private companies,
political issues, privately run events, Certificates of Recognition, resolutions, and letters of
support.
The Council consensus was that Certificates of Recognition would no longer be presented
at City Council Meetings and the directed staff to prepare a draft policy to consider
Proclamations, Resolutions and Letters of Support at a future Council/Manager meeting
for discussion,
Boards/Commission Vacancies
The Council discussed the vacancies on the Civil Service Commission and Open Space
and Recreation Commission. Staff was requested to provide the Council with a list of
candidates who were interviewed in the past. The Council members will contact persons
in the community who may be interested in applying for the vacancies and have them
apply. The Council will then determine a date when a meeting can be held to review the
applicant list.
The meeting adjourned at 9:05 pm.
Judy Nally
Administrative Assistant