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agenda-osrc-regular-mar-27-23 March 27, 2023–6:30pm Brookview Wirth Lake room Remote Attendance:Members of the public may attend this meeting via Webexby calling 1-415-655-0001 and entering access code 2455 301 8881. Questions/Comments: Members of the public who have questions about the commission or agenda items, may contact the staff liaison Rick Birno, Parks and Recreation Director at 763-512-2342 or rbirno@goldenvalleymn.gov. REGULAR MEETING AGENDA 1. Call to Order 2. Roll Call ____ Roger Bergman ____ John Cornelius ____ Bill Delaney ____ Kelly Kuebelbeck, Vice-Chair ____ Matthew Sanders____ Dawn Speltz ____ Linden Weiswerda, Chair ____ Brian Wright ____ (Open) ____ Youth (Open) 3. Land Acknowledgment Statement We acknowledge and honor the Dakota nation, on whose ancestral land the City of Golden Valley is built, and whose land resources we use. We commit to counteracting the erasure of the cultural practices and presence of the Dakota people through education and by amplifying a wide range of indigenous voices. 4. Agenda Changes or Additions 5 5. Approval of Minutes – January 23, 2023 6. South Tyrol Park Resident Request - Presentation 7. Annual Deer Fly Over Tabulation 8. Schaper Park Fire Station Update 9. Naming Process Discussion and Next Steps 10. Commission and Staff Updates a. Commissioner Updates b. Minnesota Bound Segment c. Winter Rinks Closed on Sunday, February 12 d. First Garden Club Sponsored Program e. Community Garden Ribbon Cutting – Tuesday, May 2 at 5:30 pm f.OSRC Annual Report and Work Plan Scheduled for Tuesday, June 13 g. Wesley Park Shelter Building Remodel Bids h. Scott Seys Appointed to the Commission beginning in April i. Next OSRC meeting is scheduled for April 24, 2023 11. Adjournment January 23, 2023–6:30pm Brookview Wirth Lake room REGULAR MEETING MINUTES 1. Call to Order The meeting was called to order at 6:30 pm by Chair Weiswerda. 2. Roll Call Commissioners in person: Roger Bergman, John Cornelius, Bill Delaney, Kelly Kuebelbeck, Matthew Sanders, Dawn Speltz, Linden Weiswerda, Brian Wright Commissioners absent:None Staff present: Rick Birno, Parks andRecreation Director; Ben Disch, Golf Operations Manager; John Crelly, Fire Chief; Maurice Harris, City Council member; Sheila Van Sloun, Administrative Assistant Residents present: Leslie and Kevin Cunningham, and Melanie Sedqi 3. Land Acknowledgment Statement Chair Weiswerda shared the Land Acknowledgment Statement with the Commission. He then suggested adding “public parks” to the first sentence of the statement. Staff member Birno said he would look into it and get back to the Commission. 4. Agenda Changes or Additions None. 5. Approval of Minutes – October 24, 2022 MOTION moved by Commissioner Sanders and seconded by Commissioner Wright to approve the October 24, 2022 meeting minutes. Motion carried unanimously. 6. Off-Leash Pet Exercise Area Resident Proposal For Glenview Terrace Park – Leslie Cunningham Staff member Birno introduced resident Leslie Cunningham. Leslie then shared her desire for an off-leash pet exercise area at Glenview Terrace Park. She stated she recently wrote up a survey through the Nextdoor app where she received 80 responses, 69% of which are in favor of the concept. Staff member Birno shared thoughts on potential improvements that would need to be considered, such as lighting, fencing, water access, elevation issues, neighboring houses, and parking, to name a few. He also shared details on the public process for considering a change at Glenview Terrace Park. A question was asked concerning potential funding, staff member Birno noted at this point in time no funds are allocated in the Parks CIP for a dog park. City of Golden ValleyOpen Space & Recreation Commission Regular Meeting Minutes 2 January 23, 2023 – 6:30 pm Chair Weiswerda mentioned a possible grant available through Petco for dog park projects. Ms. Cunningham said she would be happy to look into it. Several Commissioners like the idea and are in favor of further discussion. Birno said he would also inquire with the Minneapolis Park Board regarding a possible joint effort at Glenview Terrace Park and Valley View Park. He will also prepare a budget estimate for a potential project and bring it back to the OSRC at a future meeting. 7. Fire Station Update – Fire Chief John Crelly Staff Member Crelly shared information on a recent city-wide facility study that identified the need for a new remote fire station. He said the City has now begun the process to select a number of potential sites that will improve efficiencies and response times. He said next steps will include finalizingsite selection and developing afundingplanfor the project. Crelly said the City is hosting multiple public information open houses in February to gather feedback from community members and to update residents on the status of the project. Residents are also asked to take a survey to share input. 8. Scheid Park Neighborhood Meeting Update/Court Design Recommendation Staff member Birnoshared results from the November 2022 resident input survey. Options for the court reconstruction include building new tennis courts, building new pickleball courts, or building tennis courts with pickleball lines(hybrid). The survey results concluded that the hybrid option was the most desirable. MOTION moved by Commissioner Sanders and seconded by Co-Chair Kuebelbeck to recommend to city staff to move forward with the hybrid option. Motion carried unanimously. 9. Review and Recommend to Approve Brookview Golf Operations and Procedures for 2023 Staff member Disch shared the Brookview Golf Operations and Procedures for 2023 and highlighted the changes, which include: - Two minor COVID-related changes - Rates increased $2 for 18-Holes and $1 for 9-Holes - The Brookview Men’s Golf League is opening up registration to all genders Chair Weiswerda requested staff consider re-ordering key items in the operations section to better align with the guidelines. MOTION moved by Commissioner Wright and seconded by Commissioner Cornelius to approve the Brookview Golf Operations and Procedures for 2023 as published. Motion carried unanimously. City of Golden ValleyOpen Space & Recreation Commission Regular Meeting Minutes 3 January 23, 2023 –6:30 pm 10. Review and Recommend to Approve Recognized Golden Valley Youth Athletic Associations for 2023 Staff member Birno said Greg Simmons, Recreation and Facilities Supervisor, is the staff liaison to the Youth Athletic Associations. He maintains their bylaws and communication to assure they are in good standing with the City. The following are considered recognized Youth Athletic Associations in Golden Valley: Golden Valley Little League, Golden Valley Girls’ Softball, Park Valley United FC, Armstrong-Cooper Youth Baseball, Armstrong-Cooper Youth Hockey, Hopkins Youth Hockey, Cooper-Armstrong Girls’ Fast Pitch, Armstrong-Cooper Youth Lacrosse, and Hopkins Girls Basketball Association MOTION moved by Commissioner Speltz and seconded by Commissioner Sander to approve the recognized Youth Athletic Associations. Motion carried unanimously. 11. Commission and Staff Updates a. Commissioner Updates - Chair Weiswerda said the Golden Valley Garden Club is partnering the Recreation Department to offer a Container Gardening class on Thursday, March 9 at 6:30 pm at Brookview. - Commissioner Wright said the crosswalk signage on Winnetka is working well. b. Winter Rink Season Update Staff member Birno said rinks opened in time with great ice. Due to struggles with staffing, they decided to close warming houses one hour early. They will reevaluate at the end of the season. c. Winter Fest at Wesley Park – Saturday, January 28, Noon-2 pm Staff member Birno said Winter Fest will take place Saturday, January 28 at noon. d. #6 Regulation Couse Hole/Creek Project Staff member Birno said improvements are currently taking place on the Bassett Creek shoreline from the storm damage on regulation course hole #6. e. French Park Master Plan Approved Staff member Birno said the plan was formally approved and they are moving forward. f. Golf Course Officially Closed Friday, November 11, 2022 Staff member Birno said the golf course officially closed for the season on Friday, November 11, 2022. g. Wesley Park Shelter Building Remodel Bid Process Staff member Birno said staff advertised for quotes with all coming in over $175K. This required a new formal bid process. Bids are due February 9. h. Brookview (2) Tennis Courts Birno updated the Commission that staff will be explore remodeling two tennis courts at Brookview Park into six potential pickleball courts. i. Next OSRC meeting is the Joint Council/Commission meeting on February 28, 2023 Staff member Birno said there will not be a regular OSRC meeting in February due to the Joint Council/Commission meeting on Tuesday, February 28. The next regular OSRC meeting will be on Monday, March 27. City of Golden ValleyOpen Space & Recreation Commission Regular Meeting Minutes 4 January 23, 2023 – 6:30 pm 12. Adjournment MOTION moved by Commissioner Speltz and seconded by Vice-Chair Kuebelbeck to adjourn at 8:27 pm. Motion carried unanimously. _____________________________________ Linden Weiswerda, Chair _________________________________ Sheila Van Sloun, Administrative Assistant Naming – Renaming Publicly Owned Assets Input Staff is taking input from the Diversity, Equity and Inclusion Commission (DEIC) as well as the Open Space and Recreation Commission (OSRC) to develop a proposed process for the naming and/or renaming of publicly owned assets. Next Steps in the Process: Take input on key naming/renaming questions from both the DEIC and the OSRC to develop the initial proposal draft concept. Merge together the input gathered from both the DEIC and the OSRC to begin the development of a draft process proposal. Review the draft proposal with both the DEIC and the OSRC and make adjustments, additions and changes as recommended. Present draft naming/renaming process proposal to the City Council at a council work session. Make all appropriate changes as recommended. Publish draft naming/renaming process proposal on city website for public comment. Share public comments with the City Council, make adjustment to the proposal as directed and recommend proposal for approval at a formal City Council meeting. Key Questions for Input Recognition Should city owned assets be named or renamed after individuals or community organizations? If yes, should there be a clear affiliation between the individual or community organization and the City of Golden Valley? When a naming/renaming request is submitted, if there are potential expenses and impacts to residents, or the community as a whole, should this be a consideration when determining naming or renaming? Should non-residents be eligible to request a naming or renaming recognition? Should background reviews be conducted on individuals or organizations that are being considered for naming or renaming? Who should conduct the background check - staff or an independent consultant? Based on the background review, if there is information of concern, who should be responsible for determining if it should eliminate the naming consideration? Note: If a previously named city asset is determined to have historical implications or attributes misaligned with the city’s core values, the City Council will take action to begin the renaming process. Rubrics Should staff have an initial review criteria/rubric to determine if a naming or renaming request is appropriate to move forward for commission review and recommendation? Should there be an application fee to offset the expense for review and naming? Should a rubric be used by each commission, witha related point scale, to determine if a requested naming or renaming should move forward to city council for approval? Public Input Should public input be taken for naming a new city owned asset? Should public input be taken on renaming a city owned asset? Fiscal Sponsorships or Donations Should the city accept fiscal donations or sponsorships for naming rights of a specific publicly-owned asset? If a donation or sponsorship is accepted, who will determine the value of the fiscal commitment? If a donation or sponsorship is accepted, who will determine the time span the name remains with the asset? Memorials If the naming/renaming will serve as a memorial, should there be a waiting period prior to consideration? Roadways Should Golden Valley roads be considered for renaming? Should co-naming or honorary street names be considered rather than formally changing the name of streets? Please note: Street renaming has a number of specific parameters that impact potential requests for renaming. Examples include: State highways cannot be renamed by local municipalities County roads cannot be renamed by local municipalities Roads that are contiguous through many communities will not be renamed as an independent section of road Organizational Support For all publicly owned parks & recreation assets: Do members of the OSRC support becoming the entity to review a naming/renaming request of publicly owned parks & recreation assets and make recommendations to the city council? (This would be added to the OSRC bylaws) For all publicly owned assets that are not utilized for parks & recreation purposes: Do members of the DEIC support becoming the entity to review all other naming/renaming requests of publicly owned assets and make recommendations to the city council? (This would be added to the DEIC bylaws) Other Are there any other key considerations that have not been addressed?