04-11-23 City Council Work Session Agenda April 11, 2023 — 6:30 PM
Council Conference Room
Hybrid Meeting
1.Update from Robbinsdale School District on Pilot Program for School and Public Safety
Partnership
2.Environmental Commission Annual Report & Work Plan
3.Donation Discussion with Golden Valley One Good Deed for a Proposed Play Trail
4.City Council Vacancy Process
5.Council Review of Future Draft Agendas
CITY COUNCIL WORK SESSION AGENDA
City Council Work Sessions are being conducted in a hybrid format with in-person and remote options
for attending.
Remote Attendance: Members of the public may attend this work session by streaming via Webex or
by calling 1-415-655-0001 and entering access code 2462 138 3904. The webinar password is:
PfiSTpta427 (73478782 from phones and video systems).
Discussion Item(s)
Council Work Session meetings have an informal, discussion-style format and are designed for the
Council to obtain background information, consider policy alternatives, and provide general directions
to staff. No formal actions are taken at these meetings. The public is invited to attend Council Work
Session meetings and listen to the discussion; public participation is allowed by invitation of the City
Council.
City of Golden Valley City Council Work Session April 11, 2023 — 6:30 PM
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EXECUTIVE SUMMARY
City Administration
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Work Session
April 11, 2023
Agenda Item
1. Update from Robbinsdale School District on Pilot Program for School and Public Safety Partnership
Prepared By
Timothy Cruikshank, City Manager
Summary
At the June 14, 2022 Council Work Session, Robbinsdale School District Superintendent David
Engstrom and Executive Director of Student Services John Groenke, provided an update on the 2021
memorandum of understanding for a pilot program for school and public safety partnership. The MOU
was designed to create a welcoming and safe environment in the District’s Highview Alternative
School and Sandburg Middle School. Representatives from the Robbinsdale School District have once
again been invited to give an update on this topic.
Supporting Documents
2021 MOU Pilot Program for School and Public Safety Partnership
2019-2020 Golden Valley School Resource Officer Agreement
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Memorandum of Understanding Regarding
Pilot Program for School and Public Safety Partnership
This Memorandum of Understanding (“MOU”) is made by and between the City of Golden
Valley (the “City”) and Independent School District 281 (the "District") (collectively, the
Parties”).
RECITALS
1.The Parties have agreed to implement a new pilot program in which the City and theDistrict
will continue to work together to create a welcoming and safe environment in the District’s
Highview Alternative School and Sandburg Middle School.
2.The parties wish to implement this pilot program based on their mutual desire to provide
the most physically and emotionally safe learning environment for students. In furtherance
of this goal, the parties wish to explore programs that they believe will build positive
relationships between families, staff, and public safety.
TERMS OF UNDERSTANDING
1.The Participants. The Parties shall be the City and the School District.
2.The City’s Role and Responsibilities. The City agrees to assume the following roles and
responsibilities:
a.The City will respond to 911 calls placed by the District.
b.The City will continue to attend all safe school meetings.
c.The City will engage with District staff pursuant to the District’s MTSS handbook.
d.The City will continue to answer the District’s questions regarding building security
and occupant safety.
e.Subject to the City’s availability, the City will provide speakers on age appropriate
subjects related to law enforcement, safety, community service opportunities to
present to Highview and Sandburg students as requested by Highview and
Sandburg administration. The City will communicate City hosted family and age
appropriate events and community engagement and outreach opportunities to the
District for continued school/community relationship building.
3.The District’s Role and Responsibilities. The District agrees to assume the following roles
and responsibilities:
a.Call 911 for emergency service when required.
DocuSign Envelope ID: A28CF272-B44D-4F37-A63D-A589417A4BF3
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b.Invite the City to safe school meetings.
c.Keep the City informed of changes to MTSS handbook and data trends that will
require amendment of support.
d.Inform the City of family and age appropriate events andcommunity engagement
and outreach opportunities to District families.
4.Ongoing Collaboration. The Parties shall meet at least once annually to discuss work
completed during the previous year, work proposed for the year, and any proposed
changes to this MOU. If the District requires additional services, such as police presence at
specific events, the Parties will enter into a separate services agreement for those services.
5.Indemnification. Each Party shall be responsible for its own acts and omissions and the
results thereof to the greatest extent authorized by law. Neither Party agrees to accept
the liability of the other.
6.Nondiscrimination. Both Parties agree they will not discriminate against any employee or
applicant for employment to be employed in the performance of this MOU respect to hire,
tenure, terms, conditions, or privileges of employment because of the race, color, religion,
sex, disability, or national origin or similarly protected statutes of the employee or
applicant. Neither Party will, in the performance of this MOU, discriminate or permit
discrimination in violation of federal or state laws or local ordinances.
7.Relationship of the Parties. It is agreed that nothing contained in this MOU is intended or
should be construed in any manner as creating or establishing a partnership or joint
venture between the Parties. Neither Party agrees to accept responsibility for the acts of
the other Party or of the other Party’s officers, personnel, employees, agents, contractors,
or servants. Any claims arising out of the employment or alleged employment, including
without limitation, claims of discrimination, by or against a Party’s officers, personnel,
employees, agents, contractors, or servants will in no way be the responsibility of the other
Party. Neither Party will have any authority to bind the other by or with any contract or
agreement, nor to impose any liability upon the other. All acts and contracts of each Party
will be in its own name and not in the name of the other, unless otherwise provided
herein.
8.Term. This MOU shall commence on July 1, 2021, (the "Commencement Date") and shall
continue indefinitely until terminated.
9.Termination. Either Party may terminate this MOU, with or without cause, upon 60days’
written notice to the other Party.
10.Amendment. The Parties may amend this MOU by mutual written agreement. Any such
amendment shall only be effective if duly executed by the authorized representatives of
each Party.
DocuSign Envelope ID: A28CF272-B44D-4F37-A63D-A589417A4BF3
4
Remainder of page intentionally left blank. Signature page follows.]
Executed the day and year first above written, by the parties as follows:
INDEPENDENT SCHOOL DISTRICT 281:CITY OF GOLDEN VALLEY:
By: ______________________________________By: _____________________________________
Shepard M. Harris, Mayor
By: ______________________________________
Timothy J. Cruikshank, City Manager
DocuSign Envelope ID: A28CF272-B44D-4F37-A63D-A589417A4BF3
9/7/2021
David Engstrom, Superintendent
9/22/2021
9/22/2021
5
C iC L F'SC IJ C .CIx li;V IvlF :IN ' 1-1 f3ET ' E Tlf
I DEPENDENT SCHOOL 1 IS'rRICT 281 AND THE CITY OF GOLDEN VALLEY
1 IIISCII E t4EieiT' rmarle this clay of 1 st day of July, 2t) l 9 by arzhe fNDEPETtiDI?
NT SC11001. DISTRICT 281, a school district, (hereinafter "School District") and
the CITY OF GOLDEN VALLEY, a public corporation and Political subdivision of the Mate
of Minnesota, (hereinafter "City`"), i.
The City and the School i istr ct desire to deter and pr-ever t crime and violence. within
Sandburg Learning Center in the City of golden Valley by engaging in the services
of a school resource officer ("Program"'). 20
The Safe Schools Levy Provides rmonetary funds to school districts to hire school resource
officers to address violence, crime and safety related issues within schools. 3n
To that end, the City and the Schoo'1 L7istr-iet desire. to collaboratively Provide safe school
services. i
OVy"', TI-IEIZE.I ORE°°, the City and the School District agree a.s follows: t.
l i h% iL'zael of flits r s.grs,eaeeirit 3cali i% f rr a ti'`v"L`;l`v'e isli::nii.'x 17:.r1i w f7`6;:ni u.ly I N 2£
119 to June 3tJ, 22C1. Either
Parry may termi.r.ate this agreement upon a sixty (60) day -ritten notice to
the other of such termination. h the event of a termination, any payments due
shall be prorated. 5.
LEY. The School District will Levy the maxirmurn amount permitted. by lady to the property
tax payers in the Robbinsdale School District t<> help fund the school resource
officer position(s). 6.
PROGRAM FUNDING. By may I of each year the School District will meet with the
Chief Law Enforcement Officers of each community providing liaison services to
the School District to allocate available funds to support the cost for the officers for
the next school year. The City will invoice the School District for the first half of the
payment: on January I and for the second half of the payment on June 30. The funding
provided for the 2019-20 school year will be $68,704.14 per FTE.
6
7, SCUL. S>E I k EM I he Sandburg Learning Caenter at 2400 Sandburg lane, Golden
Valley, MN will receive school resource officer services under• this greernent.
flu
CFFI'F;I SL TICiS, The City will, deperclir g oz staffirfg l ,vels err3ploy or assign,
in accordance with all applicable, state laws, tl]e police officers that will participate
in or serve as employees in the School Resource Officer program. The City
will employ or assign. one (I.0) FTE officer to serge as school resource officer during
the regular school year (170 student days) covered by the term of this agreement
and payrrrent of`$68,704 for Sandburg Learning Center- pursuant to paragraph
6 ol'this Agreement. The number of police officers serving in the school resource
officer position at Sandburg Learning Center may be modified upon the written
agreement of the City and the School District. t"
ICR C"43I dSA'L'I(t o Tire City will be responsible for all payrr cnts regarding
compensation, benefits, pension plans and withholdings for the officers serving
in the school resource officer capacity. L0.
DIITIS C '`LIF:, CiL IrIC,l a The list ofduties and work schedule oftl e school resource
officer(s) shall be developed and agreed upon by the City and the School District.
The School Resource Officer position is a designated "school official" with regard
to the Family Educational Rights and Privacy Act while under contract and providing
School Resource Officer services to the School District. The law enforcement
services provided to the School District will be at the sole discretion of the
City. Officer standards of performance, conduct and discipline of the officer, performance
reviews and other internal matters related to enforcement services shall e _
e r i_ r,• min c...B.... l+ t.. ll A l,p f"t+. ,•r6, neur9Uc•F'the authority of tite t.rty. i tic: 4 ctt0vt Di rstrrCtSudit pr(?vluke till wax y wrci a written
appraisal of the services rendered by the school resource officer at the end of each
contract term. The School District shall immediately notify the City in writing of
any performance deficiencies or inappropriate conduct of the liaison. All disciplinary
action shall be under the authority of the City. Time spent in excess of eight (
S) hours will be on a specific, case -by -case basis and requiring the advance approval
of the City and the School District, 11.
ADDITIONAL OFFICER DUTIES. The school resource officer will respond to emergency
calls, attend police training, and any other special duties as assigned by the
City while fulfilling the school resource officer requirements under this Agreement,
f
2. E}IC:EEt SUPPLIES AND )EIJTPlF;NT. The City shall provide any required clothirrg,
uniforms and vehicles» necessary to perform required duties as outlined pursuant
to section 10 of this agreement. I3.
LNI)EMNIF'ICATIN. Except for claims arising out of the willful acts of rnalfc.
asance ire ofzice, willful neglect of duty or bad faith of the either-l-iai iyctr its representatives,
each party shall indemnify and defend the other party against all
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claims, experises, and liabilities iticurred, includM(Y reasonable attorney fees, related
to claims for loss of life,personal injury, and/or darnage to property arising out of
any occurrence in upon or at Sandburg Learning Center in accordance with the
execution of the school resource officer duties under this Agreement, Neither party
i3'aives any defenses or immunities available under Minnesota Statutes Chapter 466.
14, 'tI' fC .rry notice, der aaz d, request or other :°<'snrYrrunic;ation drat niay or shall
be given or served by tyre parties, shall be deemed to have been given or served on
the date the same is deposited in the United States mail, registered or certified
postage prepaid and addressed as follows: If to the City: Attn: Police Chief,
Golden Valley Police Department, 7800 Golden Valley Road, Golden Valley, ivlhi
55427; If so to the School .District, Attn: Executive Director of finance, Business
Office, 4148 Win-netka Avenue N,, New Hope, MN 55427.
15. 'I'I:I:.I Ia;,1 I,l"1'; r lEi)I'`I'S, This Agreerlrerrt constitutes the
entire agreement between the parties and no other agreement prior to this agreement
or contemporaneous herewith shall be effective except as expressly set forth or
incorporated herein. Any purl.)orted amendment shall not be effective unless it shall
be set forth in writing and executed by both parties.
Ill JIT.TatESS F-EfcECr, the City of Golden Valley ansf the lndepetldent School i)istrict
281 have caused this Agreement to be executed by their respective duly authorized
officers.
viayor Rrsar-r{ Chair
City Manager Superintendent
mate ------ .Date ref 2-
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EXECUTIVE SUMMARY
Community Development
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Work Session
April 11, 2023
Agenda Item
2. Environmental Commission Annual Report & Work Plan
Prepared By
Eric Eckman, Environmental Resources Supervisor
Wendy Weirich, Chair, Environmental Commission
Summary
The Environmental Commission completed an annual report summarizing its 2022 accomplishments
and outlining its proposed work plan priorities for 2023. The Chair of the Environmental Commission,
Wendy Weirich, will present a summary of the report.
Financial or Budget Considerations
The 2023 work plan includes many new or expanding environmental initiatives. The Commission and
environmental staff will utilize existing resources and work within the existing City budget to complete
the work plan and will make note of any additional resource needs as work proceeds.
Legal Considerations
None
Equity Considerations
The Environmental Commission is viewing the 2023 work plan through an equity lens, including many
items that focus specifically on equity, environmental justice, and looking to identify and eliminate
potential barriers.
Recommended Action
Following discussion of this item, Council direction on the Environmental Commission’s 2023 Work
Plan is requested.
Supporting Documents
Environmental Commission Annual Report 2022
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ENVIRONMENTAL COMMISSION
2022 ANNUAL REPORT AND
2023 WORK PLAN
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2022 Environmental Commission
Commissioners
Wendy Weirich, Chair (2023)
Shannon Hansen, Vice Chair (2023)
Tonia Galonska (2022)
Dawn Hill (2024)
Scott Seys (2024)
Jim Stremel (2023)
Debra Yahle (2022)
Kenna Brandt, Youth Member (2023)
Rachel Zuraff, Youth Member (2023)
Note: Terms run May 1-April 30
Council Liaison
Kimberly Sanberg
City Staff
Eric Eckman, Environmental Resources Supervisor
Drew Chirpich, Water and Natural Resources Specialist
Ethan Kehrberg, Sustainability Specialist
Carrie Nelson, Engineering Assistant
Mars Muehleis, MN GreenCorps Member
Purpose and Mission
The Environmental Commission has been established to advise and make recommendations to the
City Council in matters relating to and affecting the environment and human health.
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Table of Contents
2022 Accomplishments page 4
2023 Proposed Work Plan page 6
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2022 Accomplishments
Curbside Recycling And Organics Collection
Helped guide and receive information about the participation study completed in cooperation with
Republic Services in fall 2022. The study showed that approximately 45% of households participate
in organics recycling and approximately 97% participate in traditional recycling (cardboard,
aluminum, glass, paper).
Supported the delivery of finished compost to Hampshire Park for pickup by residents in spring
2022 showing how our food waste can become a marketable product for use in yards and gardens.
Toured the Shakopee Mdewakanton Sioux Community industrial compost site to observe the
composting process in action from delivery of organics recycling materials to packaging of finished
compost.
Energy Action
Reviewed data from Xcel Energy and helped draft a summary of the City’s first six months of
progress under its Energy Action Plan.
Hosted an Electric Vehicle Showcase event in June 2022.
Explored and recommended participating in a program to increase the City’s EV charging
infrastructure.
Developed an energy hero recognition program for businesses that complete an energy
assessment and implement recommendations.
Recommended extending the Residential Home Energy Squad program another budget year.
GreenStep Cities/Climate Action
Maintained Step 5 status in the GreenStep Cities Program, including advancement in the following
topic areas:
o buildings and lighting
o renewable energy
o land use
o transportation and fleet
o surface water
o green buildings
o solid waste and recycling
o local food production
o home energy squad visits
A link to the summary of Golden Valley’s GreenStep Cities progress is located at
https://greenstep.pca.state.mn.us/cityInfo.cfm?ctu_code=2394924
Environmental Justice
Co-hosted with the DEIC a Building An Equitable Golden Valley forum on Environmental Justice in
May 2022.
Collaborated with the DEIC through subcommittee to update source data and recommend
approval of an environmental justice prioritization map to help identify partners and guide green
infrastructure planning, events, and investment in the community.
Reviewed the City’s Land Acknowledgement resolution and action plan and identified actions to
explore further with the DEIC and Dakota community.
13
Hosted a conversation with Crystal Boyd, facilitator of the Ȟaȟa Wakpadaŋ (Bassett Creek) Oral
History Project, to learn about the project, hear from Indigenous community members in their
own words, increase awareness, and provide the Commission with additional context and
perspective as it works to protect and improve the environment and human health.
Water and Natural Resources
Researched and recommended participation in the No Mow May pollinator campaign.
Promoted numerous education and outreach opportunities in cooperation with the Golden Valley
Garden Club.
Provided input and feedback to the Bassett Creek Watershed on water resources issues and
concerns facing cities and residents which will help develop goals and priorities for the
Watershed’s 10-year plan.
Received update on emerald ash borer and the City’s management plan and explored potential
funding sources for addressing the problem.
Reviewed and recommended support for a fall tree sale with Tree Trust including a tiered price
structure based on environmental justice priority areas.
Explored ways to reduce cost burden for residents with condemned ash trees due to emerald ash
borer.
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2023 Proposed Work Plan
Proposed work plan priorities for 2023 are based on goals in the City’s 2023 Pyramid of Success, 2040
Comprehensive Plan (including Resilience & Sustainability, Natural Resources, Water Resources,
Transportation), Equity Plan, Energy Action Plan, Pollinator Protection Resolution, Climate Emergency
Declaration, GreenStep Cities Program, and City Council’s 2023 Legislative Priorities.
Recycling And Organics
o Help develop a plan to increase participation rates for organics recycling, and opportunities
for multi-family recycling, including organics and onsite composting.
o Work with Hennepin County to help develop and implement its Zero Waste Plan and explore
ways to host zero waste events in the organization and the community.
o Seek opportunities to partner with non-profits and others to reduce Styrofoam and single use
plastics, bags, and containers (restaurants, stores, etc), and explore implementing a potential
city-wide fee on certain products.
o Start to research and engage the public in 2024 about city-contracted solid waste and yard
waste services beginning in 2027 or later.
Energy Action
Help guide and participate in implementation of the City’s Energy Action Plan, including:
o Monitoring and reporting on the progress of Xcel Energy’s Partners In Energy community
collaboration program.
o Reducing the number of households experiencing energy cost burden by 24 households through
identifying, communicating, and connecting people with programs offered by utility companies
and others.
o Increasing participation in energy efficiency programs for residents and businesses, including:
Monitoring and enhancing the new energy hero recognition program for
businesses.
Extending the Residential Home Energy Squad program for another budget cycle,
and/or shift funds over to business energy assessments and audits.
o Exploring options for promoting, supporting, and developing renewable energy (solar) and
electric vehicles and charging infrastructure, including:
Hosting the second EV showcase event at City Hall in June 2023 (including electric
lawn equipment) and exploring interest in a sustainable home tour (solar, electric
heat pumps, etc).
Exploring options to add rooftop solar to Brookview Community Center.
Increasing EVs and expanding charging infrastructure in the community (including
legislation to clarify state law, city code updates, development standards, grants).
o Supporting state and local efforts to update building codes or standards that advance energy
performance in buildings.
GreenStep Cities/Climate Action
Continue working on actions and metrics to address climate-related impacts, improve the
environment, and reduce energy consumption and costs.
o If awarded a MN GreenCorps Member in 2023-2024, work to complete GreenStep Cities
actions related to Climate Action, Energy Action, and Environmental Justice.
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o Look for ways to partner with Hennepin County to implement its Climate Action Plan, with a
focus on planting trees and reducing urban heat island effect.
o Work with emergency management staff to identify public warming and cooling centers and
ways to communicate such information to the community.
Environmental Justice
Continue to partner with the Diversity, Equity, and Inclusion Commission (DEIC) on joint
projects, events, and forums through a subcommittee formed in 2020. Collaboration to
include:
o Co-hosting a Building An Equitable Golden Valley forum to recognize Indigenous people, culture
and contributions in November 2023 (Native American Heritage Month).
o Discussing the drafting of an environmental justice resolution to include the environmental justice
priority areas map.
o Identifying a partner and sponsoring one green infrastructure project or event in a priority area.
o Helping implement the land acknowledgement action plan by creating a pre-contact (pre-
European settlement) map of natural and cultural resources, and working with Dakota community
members to identify a location for a cultural/educational installation in the city.
Community Outreach
o Review new City website for environmental content and clarity, better promotion of green
volunteer programs, and best practices for yards and gardens while ensuring webpages are
inclusive, equitable, and representative of the community we serve.
o Use the Commission’s $3,500 budget toward one or more of the following efforts:
Funding a joint project, event, or forum with the DEIC.
Helping to equitably fund the purchase and planting of trees to replace ash
trees lost due to emerald ash borer.
Water And Natural Resources
o Continue promoting educational opportunities in cooperation with the Golden Valley Garden
Club.
o Continue to study ways to mitigate the loss of infested ash trees due to the emerald ash borer
pest, especially in environmental justice priority areas.
o Address the issue of human encroachment into nature areas, and signage, as each area is
enhanced or improved.
o Explore and understand water use in the community; look into conservation measures like a
lawn watering ordinance.
o Explore the keeping of honeybees and make recommendation to Council.
Transportation
o Work with OSRC to review Luce Line Trail connection under Highway 169 to Plymouth and
other substandard trail sections.
o Support and contribute to the City’s Bus Rapid Transit efforts along Hwy 55.
o Provide input to Planning on its proposed updates to the off-street parking code.
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EXECUTIVE SUMMARY
Parks & Recreation
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Work Session
April 11, 2023
Agenda Item
3. Donation Discussion with Golden Valley One Good Deed for a Proposed Play Trail
Prepared By
Sheila VanSloun, Parks & Recreation Administrative Assistant
Rick Birno, Parks & Recreation Director
Summary
Michelle Christensen from the Golden Valley One Good Deed organization will be in attendance and
joined by Parks & Recreation staff to propose a donation for a new play trail in Golden Valley located
on the trail loop around Brookview Park and Lions Park.
Financial or Budget Considerations
To be determined
Legal Considerations
Not required for this item
Equity Considerations
Providing unbiased programs and services through infrastructure that supports and advances diversity,
equity, and inclusion in all Golden Valley parks.
Recommended Action
Direction to staff to move forward working with GV One Good Deed for the development and
donation of a new play trail.
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EXECUTIVE SUMMARY
City Administration
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Work Session
April 11, 2023
Agenda Item
4. City Council Vacancy Process
Prepared By
Theresa Schyma, City Clerk
Tim Cruikshank, City Manager
Seth Kaempfer, Equity and Inclusion Manager
Summary
At the March 7, 2023 City Council meeting, Council Member Sanberg stated that she is moving outside
the City and she, therefore, will resign from the City Council. Council Member Sanberg's term
concludes at the end of this year and state law dictates that the Council appoint a qualified resident to
serve the remainder of the term. Staff have been researching past appointment processes in Golden
Valley and more recent processes that have occurred in the metro area to inform the
recommendations in this summary.
The last time the Golden Valley City Council required an appointment process was in November 2012
when Council Member Freiberg was elected to serve as State Representative. The process involved a
brief application, ranking of applications by Council, and interviews of the highest scoring applicants.
The process concluded at the January 2, 2013 Council Meeting when Steve Schmidgall was appointed
to the City Council.
More recently the City of St. Louis Park conducted a vacancy process beginning in November 2022. The
process involved a brief online application that resulted in 24 applications, first-round interviews of all
17 applicants (7 applicants withdrew prior to the interviews), and second-round interviews of the 7
finalists. The process concluded at the February 21, 2023 Council Meeting when they appointed the
top candidate.
Based on the research, staff is recommending updating the City's vacancy process in the following
ways:
Create a thorough and Golden Valley specific application for Council Members to review
Have applicants answer questions that directly relate to the City's values and 2023
organizational priorities (draft attached)
Provide Council Members with a scoring rubric to create fairness and equity in the evaluation
process
Conduct 45-60 minute interviews of the top candidates
Appoint the top candidate at the conclusion of the interviews
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Staff recommends this process to create an informed, thoughtful, and efficient appointment process.
Staff requests feedback about the process and application questions from the Council at the work
session. Thereafter, staff will finalize all appointment materials including the application,
supplemental questionnaire, and candidate information packets.
Information regarding the appointment process will be posted on the city website and social media
accounts. Printed copies will be available at City Hall.
Below is the proposed timeline for the appointment process:
April 18 - Approve resolution declaring vacancy (draft attached)
April 19 - Application period opens
May 11 - Application period closes at 11:59 p.m.
May 12-16 - Application review period
May 17-18 - Staff notification to candidates selected for interviews
May 19 (time TBD) - Special City Council meeting to interview finalists and adopt a resolution
appointing a new council member (draft attached)
June 6 - Oath of office and swearing-in of new Council Member
Recommended Action
Provide feedback to staff regarding any changes that are needed to the timeline, application, and/or
interview process.
Supporting Documents
Application for City Council Vacancy (draft)
Resolution - Council appointment (draft)
Resolution - declaring Council vacancy (draft)
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7800 Golden Valley Road,Golden Valley,MN 55427-4588
763-593-8012 |TTY:763-593-3968 |FAX:763-593-8109 |www.goldenvalleymn.gov
City Council Member Appointment Due to Vacancy
APPLICATION &SUPPLEMENTAL QUESTIONNAIRE
Name Pronouns (optional)
Street Address Phone
Email address
The Council has tentatively scheduled a special meeting to interview finalists on Friday, May 19 during regular business hours at City
Hall (8:00 am –4:30 pm). Are you able to attend an interview on this date?
Yes (in-person) Yes (virtual) I’m unable to attend
For the past five years, please list the following information:
Any specific committees or commissions you have served on relating to city government and your specific role;
Any other Golden Valley community activities you have been involved in and your specific role; and
Any education, work experience,or other activities you have been involved in which you feel add to your qualifications.
Candidate Eligibility Statement & Signature
By signing below, I affirm that the information within this application and supplemental questionnaire is true and correct,
including that I have provided my true name or the name by which I am generally known in the community. I also affirm for the
office of City Council Member that:I do not have an impermissible conflict of interest to service in this office;andI am eligible to vote in Minnesota;andI am, or will be on assuming office, 21 years of age or more;andI have maintained residence in Golden Valley at the time of this application; andI meet any other qualifications for the office prescribed by law.
Signature Date
Data Privacy Notice:Minnesota law requires that you be informed of the purpose and intended use of the information you are
providing on this application. Per Minnesota Statute 13.601, subd.3a,your name,address,length of residence,occupation, education,
training, civic affiliations, qualifications, experience, and veteran status are public data and available to anyone who requests the
information.
This information will be used to identify you as an applicant, enable us to contact you when additional information is required, send
you notices,and assess your qualifications for appointment.This data is not legally required,but refusal to supply the information
requested may affect the City Council’s ability to accurately evaluate your application.
Should you be appointed to the Golden Valley City Council, your residential address, residential phone number, and City of Golden
Valley email address will become public information (per Minnesota Statute 13.601,subd. 3b).
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City Council Member Vacancy
SUPPLEMENTAL QUESTIONNAIRE
Related Organizational Priorities:Strategic Development &Redevelopment, Effective Governance, Community Affairs
Related Valley Values:Inclusion,Community, Respect, Courage, Communication
Question 1: Golden Valley is committed to diversity, equity, inclusion, and accessibility.Please describe the ways
that you live out these values in your daily life and work. How would you apply these values to your role on the City
Council?
Related Organizational Priorities:Effective Governance, Infrastructure Maintenance &Enhancement, Financial
Wellness
Related Valley Values:Accountability, Integrity, Courage, Community
Question 2: The Council considers policies that impact the community as a whole but which some individual
residents or neighborhoods may not agree with to varying degrees. Describe a time when you have made or
implemented an unpopular decision or policy.Why did you make the decision or support the decision?
Related Organizational Priorities:Financial Wellness, Infrastructure Maintenance & Enhancement, Community Affairs
Related Valley Values:Integrity, Innovation, Accountability
Question 3: In this role,the Council can be faced with making choices that involve complex, nuanced details and
outcomes. Describe a decision you have made that had significant impacts on other individuals and tell us about
your decision-making process as an individual and as a member of a larger team.
Related Organizational Priorities:Community Affairs, Strategic Development &Redevelopment, Effective Governance
Related Valley Values:Community, Inclusion, Communication, Innovation
Question 4: Describe your view of community. How do you balance the priorities, views/opinions, and perspectives of
all community members when making decisions as a member of the City Council?
Related Organizational Priorities:Infrastructure Maintenance &Enhancement, Financial Wellness
Related Valley Values:Community, Innovation, Inclusion, Integrity
Question 5: Part of this role is making informed decisions about key organizational priorities,which includes bringing
in both qualitative and quantitative information,to be accountable to community members. How would you useboth
numerical and narrative data to inform your decisions? How would you weigh competing values in your decisions
making process?
Question 6: Why are you interested in becoming a member of the Golden Valley City Council? And why do you believe
the City Council should appoint you?
21
RESOLUTION NO. 23-###
RESOLUTION APPOINTING _______ TO THE GOLDEN VALLEY CITY COUNCIL
WHEREAS, Council Member Kimberly Sanberg resigned from the Golden Valley City Council
effective May 16, 2023; and
WHEREAS, Resolution No. 23-### was approved at the April 18, 2023 City Council Meeting
declaring a vacancy on the City Council for the remainder of the unexpired term; and
WHEREAS, state law dictates that the Council appoint a qualified resident to serve the
remainder of the term; and
WHEREAS, the City Council used an application and interview process to make their
appointment and has considered the merits of each applicant and the welfare and interests of St
Louis Park residents; and
WHEREAS, it is necessary for the City Council to declare a vacancy on the Council for the
remainder of the unexpired term.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley,
Minnesota, that __________ is hereby appointed to the office of Council Member on the Golden
Valley City Council effective May 19, 2023, for the remainder of the term to expire on January 2,
2024.
Adopted by the City Council of Golden Valley, Minnesota this 19th day of May 2023.
____________________________
Shepard M. Harris, Mayor
ATTEST:
_______________________________
Theresa Schyma, City Clerk
22
RESOLUTION NO. 23-###
RESOLUTION ACCEPTING RESIGNATION AND DECLARING A VACANCY ON THE CITY COUNCIL
WHEREAS, Golden Valley City Council Member Kimberly Sanberg has submitted a letter of
resignation effective May 16, 2023, leaving a vacancy in the office for a term expiring January 2,
2024; and
WHEREAS, it is necessary for the City Council to declare a vacancy on the Council for the
remainder of the unexpired term.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley,
Minnesota, that a vacancy is hereby declared for the office of Council Member effective May 16,
2023, for the remainder of the term to expire January 2, 2024.
Adopted by the City Council of Golden Valley, Minnesota this 18th day of April 2023.
____________________________
Shepard M. Harris, Mayor
ATTEST:
_______________________________
Theresa Schyma, City Clerk
23
Review of Future Draft Agendas
Meeting & Item Info
April 18, 2023 City Council Special Meeting - 5:00 PM
Commissioner Interviews
Discussion Regarding Appointments/Reappointments
Adjournment
April 18, 2023 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
New Employee Introductions
Consent - Licenses
Consent - Boards, Commissions, and Task Forces
Board/Commission Appointments and Reappointments
Receive/File - Environmental Commission Annual Report & Work Plan
Consent - Bid, Quotes, and Contracts
Award Contract for the 2023 Microsurface Project
Approval of Micromobility License Agreement
Award Scheid Park Roof Replacement with (TBD)
Approve PERA Settlement Agreement
Consent - Grants and Donations
Accept Broadband Expansion Grant from Hennepin County
Consent - Miscellaneous
Adopt Resolution Accepting the Resignation of Council Member Sanberg Effective May 16, 2023 (date TBD) and Declaring a
Vacancy for Office
Public Hearing
Major Amendment for RLT Addition PUD No. 91 (Luther - Genesis)
Approve Special Assessments for the 2023 PMP Project
Old Business
New Business
May 2, 2023 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
Proclamation for Arbor Day and Arbor Month
Proclamation Recognizing Firefighter Appreciation Day
Proclamation Recognizing National Police Week
Consent - Council Minutes
Approval of all April Council minutes
Consent - Licenses
Consent - Boards, Commissions, and Task Forces
Board/Commission Appointments
Consent - Bid, Quotes, and Contracts
Application to MN GreenCorps Program
Douglas Drive/TH 55 Pedestrian Underpass and Miniroundabout Project Award, Construction Observation Agreement, and
Construction LRIP Agreement
Consent - Grants and Donations
Approve Allocation of ARPA Funds
Consent - Miscellaneous
Receive and File 1st Quarter's Financial Reports
Adopt Public Purpose Expenditure Policy/Employee Handbook Update
24
Meeting & Item Info
Public Hearing
Old Business
New Business
May 9, 2023 HRA Work Session - 6:30 PM
Annual Housing and Economic Development Update and Work Plan
HOPE Round 1 - Proposals
WF/PN - Affordable Housing Performance Agreement, TIF
May 9, 2023 City Council Work Session - 6:30 PM
Diversity, Equity, and Inclusion Commission Annual Report & Work Plan
Budget Update and Discussion of Unassigned Fund Balance
Council Review of Future Draft Agendas
May 16, 2023 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
Recognition of Outgoing Council Member Sanberg (date TBD)
New Employee Introductions
Proclamation Recognizing National Public Works Week
Consent - Licenses
Consent - Boards, Commissions, and Task Forces
Receive/File - Diversity, Equity, and Inclusion Commission Annual Report and Work Plan
Consent - Bid, Quotes, and Contracts
Memorandum of Understanding for Pride Event
Approve Harold Avenue Storm Sewer Extension
Consent - Grants and Donations
Consent - Miscellaneous
Approve Resolution for Unassigned Fund Balance
Public Hearing
Major Amendment to Menard Inc. PUD No. 75
Old Business
New Business
Award the 2023 Pavement Management Project Bonds
May 19, 2023 City Council Special Meeting - (time TBD)
Council Member Vacancy Interviews
Discussion Regarding Appointment
Appointment of Council Member to Fill Council Vacancy, Resolution
Adjournment
June 6, 2023 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Call to Order
Pledge of Allegiance and Land Acknowledgement
Oath of Office (date TBD)
Incoming Council Member Introduction (date TBD)
Seating of the Council (date TBD)
Roll Call
Presentation
Proclamation Honoring LGBTQ+ Month
Proclamation - Recognizing June 19th as Juneteenth Freedom Day
25
Meeting & Item Info
Consent - Council Minutes
Approval of all May Council minutes
Consent - Licenses
Liquor License Renewals
Consent - Boards, Commissions, and Task Forces
Consent - Bid, Quotes, and Contracts
Approve Custodial Services First Amendment with TBD
Approve Contract for Construction Services to Install Hockey Dasher Boards
Approve 2023-2024 Police Assistant Chiefs Union (LELS Local 485) Agreement
Authorize State of Minnesota Agency Agreement for Federal Participation in Construction
Consent - Grants and Donations
Consent - Miscellaneous
Approve Resolution for Host Site for the MPCA GreenCorp Host Site
Public Hearing
Approve Resolution Supporting Storm Water Pollution prevention Plan (SWPPP)
Old Business
New Business
26