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05-09-23 City Council Work Session Agenda May 9, 2023 — 6:30 PM Council Conference Room Hybrid Meeting 1.Diversity, Equity, and Inclusion Commission - 2022 Annual Report and 2023 Work Plan 2.Council Review of Future Draft Agendas CITY COUNCIL WORK SESSION AGENDA City Council Work Sessions are being conducted in a hybrid format with in-person and remote options for attending. Remote Attendance: Members of the public may attend this meeting by streaming via Webex, or by calling 1-415-655-0001 and entering access code 2461 970 6788. Additional information about attending electronic meetings is available on the City website . Discussion Item(s) Council Work Session meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council Work Session meetings and listen to the discussion; public participation is allowed by invitation of the City Council. City of Golden Valley City Council Work Session May 9, 2023 — 6:30 PM 1 EXECUTIVE SUMMARY Human Resources 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Work Session May 9, 2023 Agenda Item 1. Diversity, Equity, and Inclusion Commission - 2022 Annual Report and 2023 Work Plan Prepared By Seth Kaempfer, Equity and Inclusion Manager Summary The DEIC Chair, Joelle Allen, will be in attendance to provide a review of the work completed by the Commission in 2022 and to discuss issues related to planning for 2023 and beyond. Supporting Documents DEIC Annual Report and Work Plan 2 DIVERSITY, EQUITY, & INCLUSION COMMISSION 2022 ANNUAL REPORT AND 2023 WORK PLAN 3 2022 Diversity, Equity, & Inclusion Commission 2022 Diversity, Equity, & Inclusion Commissioners Joelle Allen, Chair (April 2024) Ajani Woodson, Vice Chair (April 2024) Nyre Chester (April 2023) Carol Lou (April 2023) Chris Mitchell (April 2023) Ruth Paradise (April 2023) David Scheie (April 2023) Lee Thoresen (April 2023) Drew Jones, Youth Member (April 2023) Note: Terms run May 1-April 30 Council Liaison Maurice Harris City Staff Kiarra Zackery, Equity and Inclusion Manager (January 2022-October 2022) Kirsten Santelices, Deputy City Manager/Human Resources Director (interim liaison October 2022- March 2023) Airrion Williams, Community Connection and Outreach Specialist (interim support October 2022- March 2023) Tarafina Olmo, Executive Assistant City Manager’s Office (interim support October 2022-March 2023) Seth Kaempfer, Equity and Inclusion Manager 4 Table Of Contents 2022 Overview page 1 Quarter 3: Jul-Sep page 2 Quarter 4: Oct-Dec page 2 2022 Sampling Of Media Coverage page 3 2023 Proposed Work Plan page 7 5 2022 Overview The Golden Valley Diversity, Equity, & Inclusion Commission (DEIC) had a successful and eventful 2022. Budget For 2022, the City Council approved a budget of $3,500 for the DEIC. The DEIC spent $1972.69 (56 percent) of its budget for professional fees. Meetings The DEIC held eleven regular meetings and had an option to attend the City’s Joint Board/Commission/Council Meeting in February 2022. Quarter 1: January-March 2022 Native Governance Center Land Acknowledgment Workshop Representatives from the Native Governance Center (Executive Director Wayne Ducheneaux and (External + Donor Relations Officer Lauren Kramer) spoke to Commission members in January about areas for improvement within the Land Acknowledgment draft. The following month, Commissioners received draft approval from the Native Governance Center and agreed to finalize the Land Acknowledgment. Promotion of DEI Events The Commission discussed promotion of and advertising for future events. The conversation led to networking and engaging with different organizations, pre-writing and creating content, and improving on overall communication. Quarter 2: April-June 2022 Public Asset Naming Policy with Open Space and Recreation Commission Parks and Recreation Director Rick Birno spoke with the Commission about the importance of partnering with the Open Space and Recreation Commission on a public asset naming policy. Building An Equitable Golden Valley Forum: Environmental Justice The Q2 BAEGV Forum focused on the importance of environmental equity and justice. This included how inequities in green space and amenities affect Golden Valley residents and what Minnesota and Golden Valley are doing to address these issues. 6 Quarter 3: July-September 2022 Building An Equitable Golden Valley Forum: Affordable, Inclusive Housing The Q3 BAEGV event on affordable and inclusive housing focused on the history of exclusionary zoning and affordable housing in Golden Valley and the City’s goals for expanding affordable housing. Welcoming New Residents The Commission shared ideas on welcoming new residents of Golden Valley, identifying several community engagement events the Commission could participate in with the goal of targeting new residents through community outreach. Quarter 4: October-December 2022 Building An Equitable Golden Valley Forum: Celebrating Diversity, Equity, and Inclusion The Q4 event featured information on how Golden Valley uses DEI work to build community and introduced community members to the DEI Commissioners. MLK Human Rights Contest The DEIC held a Martin Luther King, Jr Human Rights Contest for students who live in or attend school in Golden Valley or attend a Robbinsdale Area or Hopkins District school. The theme was Inclusion and Equality/Justice, and students were encouraged to enter any creative submission that exemplified the theme. 7 2022 Sampling Of Media Coverage 8 9 10 Building An Equitable Golden Valley (BAEGV) Events BAEGV events were promoted in social media posts, the City newsletter, the City website, and via news releases to local media. Hobbs Human Rights Award And MLK Literary Contest Beyond social media posts, the MLK Literary Contest was advertised in the City newsletter and the City website. 11 2023 Proposed Work Plan Golden Valley Diversity, Equity & Inclusion Commission: 2023 Proposed Work Plan DEIC Charge Proposed 2023 Outputs 1.Analyze the City’s systems and recommend DEI improvements (in coordination with City staff, council, mayor). Consult with the Equity and Inclusion manager to review equity assessments and produce preliminary report on DEI performance in City departments and systems Partner with OSRC to ensure DEI guidelines for naming public assets and be prepared to at least one public asset named or renamed per these guidelines 2.Help City officials and staff to communicate the City’s DEI work and facilitate community engagement and feedback on that work. Continue developing culture calendar Improve City communication of DEIC news Expand relationships with historically excluded community groups and leaders (including Golden Valley neighborhood leaders), providing input and feedback on City’s DEI work (and who could partner w/DEIC when relevant) 3.Collaborate with organizations to organize events and other actions that educate the community and increase appreciation for DEI and human rights. Present at least four BAEGV community forums (February: Celebrating Black Women, May: Senior Housing for All, November: Golden Valley’s Indigenous Heritage, December: DEIC Report To Community & Input For 2024) Support Sweet Potato Comfort Pie events and Golden Valley Pride Reimagine MLK Essay & Art Contest Reimagine Bill Hobbs Award process DEIC 2023 Work Plan by Quarter: Q1 (January-March) Sweet Potato Comfort Pie Event (Jan) MLK Youth Essay/Drawing Contest (Jan) BAEGV Forum: Celebrating Black Women (Feb) Culture Calendar development Public naming policy development Work plan development 12 Q2 (April-June) City Systems: Review and advise on Equity Assessment with City Equity & Inclusion Manager Obtain 2022 Equity Plan performance data from City staff Provide input into City staff’s development of a process and guidelines for naming/renaming publicly owned assets Communications & Networking: Identify and begin to connect with currently missing cultures and communities (eg, Indigenous, Latin(a)(o)(x), Muslim, LGBTQ+, AAPI) Resolve under-communication by City of DEIC topics; investigate having a DEIC section in bi- monthly City newsletter Improve coordination with staff regarding Culture Calendar development Events: BAEGV Forum: Senior Housing For All (May) Support Pride Festival (June) Q3 (July-September) City Systems: Review City 2022 Equity Plan performance data, draft findings and recommendations Be ready to name/rename one public asset using new DEI guidelines (in collaboration with staff and Open Space & Recreation Commission) Communications & Networking: Post, distribute new Culture Calendar through City communications channels Begin identifying ways to elevate Indigenous narratives (in collaboration with Indigenous partners) Advise, assist on City’s neighborhoods initiative Events: Reimagine MLK Contest Reimagine Bill Hobbs Award process Begin planning Q4 BAEGV Forums Q4 (October-December) Overall: Begin drafting 2024 DEIC Work Plan City Systems: Discuss City Equity Plan performance review findings and recommendations with City staff and Council Communications & Networking: Publicize DEIC 2023 accomplishments Events: BAEGV Forum (Nov): Golden Valley’s Indigenous Heritage Conduct Bill Hobbs Human Rights Award process, begin MLK Contest process BAEGV Forum (Dec): 2023 DEIC Year in Review, Input into 2024 Work Plan, and Cultural Celebration 13 Review of Future Draft Agendas Meeting & Item Info May 16, 2023 HRA Special Meeting - 6:30 PM Adopt Resolution Sentinel Tax Increment Financing (TIF) Term Sheet May 16, 2023 City Council Meeting - 6:30 PM 1A - Pledge of Allegiance and Land Acknowledgement Presentation New Employee Introductions Proclamation Recognizing National Public Works Week Consent - Licenses General Business License - New Massage Establishment License Temporary On-Sale Liquor License – Chester Bird Post #523 Veterans Service Organization Gambling License Exemption and Waiver of Notice Requirement – Hennepin County Sheriff Foundation Consent - Boards, Commissions, and Task Forces Receive/File - Diversity, Equity, and Inclusion Commission Annual Report and Work Plan Consent - Bid, Quotes, and Contracts Memorandum of Understanding for Pride Event Approve Harold Avenue Storm Sewer Extension Approve 2023 Delegated Contract Process Agreement for LPA Approval with MnDOT Authorize Agreement with Tree Trust for Fall Tree Sale Approve School Resource Officer Agreement with ISD 281 Approve PERA Settlement Agreement Consent - Grants and Donations Accept Bench Donation for Brookview Golf Course Consent - Miscellaneous Adopt Public Purpose Expenditure Policy/Employee Handbook Update Authorize the Mayor and City Manager to Sign PUD Permit No.91, Amendment #5 Approve Minor PUD Amendment for Central Park West PUD No. 121 - AC Hotel Public Hearing Major Amendment to Menard Inc. PUD No. 75 Old Business New Business Award the 2023 Pavement Management Project Bonds Mayor and Council Communications - provide staff direction on how many finalists should receive invitations for the interviews on May 19 for the Council vacancy May 19, 2023 City Council Special Meeting - (time TBD) Council Member Vacancy Interviews Discussion Regarding Appointment Appointment of Council Member to Fill Council Vacancy, Resolution Adjournment June 6, 2023 City Council Meeting - 6:30 PM 1A - Pledge of Allegiance and Land Acknowledgement Call to Order Pledge of Allegiance and Land Acknowledgement Oath of Office (date TBD) Incoming Council Member Introduction (date TBD) Seating of the Council (date TBD) Roll Call Presentation 14 Meeting & Item Info Proclamation Honoring LGBTQ+ Month Proclamation - Recognizing June 19th as Juneteenth Freedom Day Consent - Council Minutes Approval of all May Council minutes Consent - Licenses Liquor License Renewals Consent - Boards, Commissions, and Task Forces Consent - Bid, Quotes, and Contracts Approve 2023-2024 Police Assistant Chiefs Union (LELS Local 485) Agreement Authorize State of Minnesota Agency Agreement for Federal Participation in Construction Consent - Grants and Donations Consent - Miscellaneous Approve Resolution for Host Site for the MPCA GreenCorp Host Site Approval of Final Plat - Sentinel Golden Valley Apartments Approve Resolution to Assign 2022 Fund Balance to Debt Reduction Public Hearing Approve Resolution Supporting Storm Water Pollution prevention Plan (SWPPP) Approve Zoning Text Amendment - Off-Street Parking and Loading Old Business New Business June 13, 2023 City Council Work Session - 6:30 PM CP Rail Regional Trail Update & Public Input Plan - Three Rivers Park District OSRC Annual Report & Work Plan Council Review of Future Draft Agendas June 20, 2023 HRA Meeting - 6:30 PM Consent Agenda Approval of HRA minutes Receive and File Previous Quarter's Financial Reports Receive and File Annual Housing and Economic Development Update and Work Plan HOPE Round 1 - Affordable Housing Performance Agreement, Write Down, Land Transfer Approve WF/PN - Affordable Housing Performance Agreement, TIF Approve Metropolitan Council Local Housing Incentives Account Affordable Homeownership Pilot Grant for the Home Ownership Program for Equity Public Hearing Old Business New Business June 20, 2023 City Council Meeting - 6:30 PM 1A - Pledge of Allegiance and Land Acknowledgement Presentation New Employee Introductions/Promotions/Swearing-In Ceremony Consent - Licenses Consent - Boards, Commissions, and Task Forces Receive OSRC Annual Report and Approve Work Plan Consent - Bid, Quotes, and Contracts Approve Contract with Municipal Advisor Service Approve Scheid Park Roof Replacement Approve Contract for the Audio and Video Improvement for the Council Conference Room Consent - Grants and Donations 15 Meeting & Item Info Approve Metropolitan Council Local Housing Incentives Account Affordable Homeownership Pilot Grant for the Home Ownership Program for Equity Consent - Miscellaneous Appointment of Election Judges and AB Ballot Board for Municipal Election - Resolution Approve Conditional Use Permit - Wells Fargo Bank Drive-Thru Public Hearing Future Land Use Map Amendment, Zoning Map Amendment, and Preliminary Plat approval - 4707 Circle Down and 208 Meander Road Conditional Use Permit - Wells Fargo Bank drive-thru Old Business New Business Final Plat Approval - Sentinal Golden Valley Apartments 16