08-08-23 City Council Work Session Agenda August 8, 2023 — 6:30 PM
Council Conference Room
Hybrid Meeting
1.Police Employment, Accountability, and Community Engagement Commission 2022 Annual
Report and 2023 Work Plan
2.Discussion Regarding Local Sales Tax Referendum Ballot Questions
3.Review 2024-2025 General Fund and Preliminary levy.
4.Council Review of Future Draft Agendas
CITY COUNCIL WORK SESSION AGENDA
City Council Work Sessions are being conducted in a hybrid format with in-person and remote options
for attending.
Remote Attendance: Members of the public may attend this meeting by streaming via Webex, or by
calling 1-415-655-0001 and entering access code 2630 713 3409 a nd webinar password
1234. Additional information about attending electronic meetings is available on the City website .
Additional Remote Location: Due to out-of-state travel, Mayor Harris will be joining virtually in
accordance with Minnesota Statutes § 13D.02 from the following location:
Jackson Memorial Library, 71 Main St, St George, ME 04860
Discussion Item(s)
Council Work Session meetings have an informal, discussion-style format and are designed for the
Council to obtain background information, consider policy alternatives, and provide general directions
to staff. No formal actions are taken at these meetings. The public is invited to attend Council Work
Session meetings and listen to the discussion; public participation is allowed by invitation of the City
Council.
City of Golden Valley City Council Work Session August 8, 2023 — 6:30 PM
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EXECUTIVE SUMMARY
Human Resources
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Work Session
August 8, 2023
Agenda Item
1. Police Employment, Accountability, and Community Engagement Commission 2022 Annual Report
and 2023 Work Plan
Prepared By
Airrion Williams, Community Connection and Outreach Specialist
Summary
A PEACE Commission representative will be in attendance to provide a review of the work completed
by the commission in 2022 and to discuss issues related to planning for 2023 and beyond.
Supporting Documents
2022 Peace Commission Annual Report
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POLICE E MPLOYMENT, ACCOUNTABILITY, &
COMMUNITY ENGAGEMENT COMMISSION
2022 ANNUAL REPORT
2023 WORK PLAN
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Police Employment, Accountability, & Community
Engagement Commission
2021 Annual Report
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2022-2023 Police Employment, Accountability, & Community Engagement (PEACE) Commission
Commissioners
Trey Gladney, Chair
Randy Anderson
Loretta Arradondo*
Shelli Bakken *
Henry Crosby
Alicia Dang
Roslyn Harmon, Vice Chair
Charles Quimby *
Madeline Ryan
Andrew Wold *
Bridget Glass
* Former Commissioners
Sophia Ginis (2023) Council Liaison
Kimberly Sanberg (2022)
City Staff
Airrion Williams, Community Connection and Outreach Specialist
Mission
Help the Police Department innovate and transform its provision of public safety services based on
community input and needs, and to assure that the department provides inclusive, community-
centered service.
Front page photo by City of Golden Valley.
Trevor Parkes
Janet Frisch
Katrina Cisneros
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Engagement Commission
2021 Annual Report
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page 4
page 5
page 6
page 8
Table Of Contents
2022 Overview
2023 Proposed Work Plan Recruiting,
Training and Development Data and
Research
Community Engagement page 10
APPENDIX A: Police Commission Task Force Final Report page 13
page 14 APPENDIX B: PEACE Commission Bylaws
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2022 Overview
The PEACE Commission reflected on its past year by subcommittee.
Data Subcommittee
Last year’s work highlights:
Last year, we had laid out an ambitious work plan and were able to accomplish a handful of our goals:
Used policing data available in the GVPD Window to graph percentage of different types of calls/responses
vs demographic information. Also look at possible changes in number or types of calls between 2021 and
2022.
Met with Police department data analyst to ask for data to further our understanding of GV Policing. We
are making headway on gathering this information and will continue to pursue this route.
Recruiting, Training and Development Subcommittee
2022 Tasks:
Review and advise on the recruitment and onboarding process for new police officers.
PEACE Commissioners have been on multiple interview panels for both CSO and Sworn Officers. The PEACE
Commissioners also provided a written report of both strengths and concerns of individual candidates that
interviewed for the Assistant Police Chief position.
Develop interview questions for the hiring of police officers.
PEACE did develop five new interview questions to be incorporated into the interview process of new police
officers.
Develop a policy committee.
A policy committee has been formed with partnership from City staff and PEACE
Commission.
Identify restorative leaders to support officer training.
No Progress made
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2022 Proposed Work Plan
The PEACE Commission makes recommendations to the City Council on matters relating to policing in
Golden Valley, and its mission and bylaws (see Appendix B) guide this work. The 2022 Work Plan
outlines work conducted by three subcommittees. Each subcommittee is overseen by a staff l iaison
and an e xecutive committee composed of the commission chair, vice chair, and subcommittee chairs.
The Commission recogn izes the urgency presented by staff attrition in the Golden Valley Police
Department (GVPD) and the related community concerns. Each subcommittee has selected a focus
for the second half of 2022 that address an aspect of the current situation while setting course for the
future.
•Recruiting Subcommittee: Support the identification, hiring, and onboarding of new police
officers.
•Data Subcommittee: De velop a data gathering strategy to identify gaps and ways to best present
that data.
•Community Engagement Subcommittee: Conduct community listening sessions and collaborate
with the GVPD on outreach initiatives.
See Appendi x A for a historical context of the formation of the PEACE Commission.
2022 Tasks
Conduct Listening Sessions with stakeholders to inform Commissions actions and elevate community
voices:
PEACE attempted to conduct a listening session in Quarter 4 of 2022 but staff liaison advised PEACE
Commission to participate in a restorative practices training so they’re well equipped for the varying
perspectives that may arise in the listening session.
Pilot Restorative circles to address neighborhood safety and quality of life issues:
PEACE did not host any circles, but have participated in Peace and Love circles, hosted by Rose McGee and
restorative circles hosted by Dr. Raj Sethuraju in preparation for their own circle keeping efforts.
PEACE Commissioners will be trained in Circles of Support Restorative Practices by Vice Chair Roslyn
Harmon.
Support GVPD Outreach, including National Night Out and The Market in The Valley:
PEACE supported GVPD/s 2022 National Night Out Initiative by collaboratively attending neighborhood
gatherings, sharing information about both PEACE and PD work, and picking up donations. PEACE has been
invited to do the same for 2023’s National Night Out
PEACE has not been part of other outreach or community engagement efforts for the PD. PEACE has
expressed interest in collaborating on community engagement, but progress has been slow.
Reboot a renamed Neighborhood Watch to better reflect 21st century policing and foster “safe and
welcoming communities.”
PEACE has not completed this task. PEACE met with GVPD’s former crime analyst and Community Outreach
Specialist and were told that the Block Captain’s contact information is not public data, so they would
individually have to opt in to communicate with PEACE.
PEACE wrote a letter to Block Captains to be delivered by the former Community Engagement Specialist,
however, that did not happen.
Recognition of peacekeepers, honoring GVPD and community contributors:
PEACE newsletter, which was launched Q1 of 2023, was supposed to be the forum for commissioners to
honor GVPD and Community contributions. At the time, there were more pressing matters that needed to
be addressed in the newsletter, but PEACE still intends to honor the PD and Community efforts to keep us
all safe, seen and respected.
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Recruiting, Training, and Development
Subcommittee
Katrina Cisneros, Chair
Roslyn Harmon
Janet Frisch
2023 Tasks:
1. Partner with community, City and PD to inquire about the current recruitment and staffing needs of
new police officers while exploring alternative and creative ways of addressing community safety.
a. Join with Community Engagement subcommittee to gather community centered voice on how to best
meet the needs of identified by the community through listening sessions
b. Work with HR and GVPD and Data Subcommittee to develop a strategic, wholistic picture of accurate
recruitment and staffing needs to ensure officers’ well being along with community needs are protected
2. Generate an internal PEACE subcommittee interview process that is restorative, and equity focused to
support the City of Golden Valley in hiring decisions.
a. Deliverable of community centered and transparent PEACE Commission interview metric that can be
sustainably and equitably utilized by PEACE Commissioners in hiring interviews to make recommendations
3. Develop transparent and embedded processes and procedures in partnership with the City that define
how/when/why PEACE Commissioners will assist the City of Golden Valley in interview processes of law
enforcement.
a. Deliverable of concrete Policy/Procedure that is developed in partnership with the City staff and GVPD
that creates standardized understandings of PEACE involvement in hiring
5. Inquire about and help develop officer training that is centered around restorative and trauma
responsive care that meets cultural responsiveness needs of the community.
a. Partner with identified culturally responsive trainer to provide community input into ongoing trauma
informed GVPD training
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Data and Research
This year:
Our goals this year is to collect data from all available resources to gain a better understanding of how our community and police
interact. This information will help us come up with better ways to bridge relationships between the city, GVPD and our community.
Peace Commission: Data Subcommittee Tentative Outline
Q3 (Jun – Aug)
1. Identify data gaps between Hennepin County Sheriff’s office vs GVPD.
a. Incidents reported through the GVPD Window does not show a complete picture of the level of demand for calls to service.
2. Support and collaborate with specialist (Follow up with city on the Dashboard)
a. Demographics to traffic stops and how that data intersect with outcomes.
b. Action Items: Trey to send follow up to Airrion and Maria on the dashboard vendor.
c. Action item: Do we know the list of data elements that people have.
Q4 (Oct – Dec)
3. Participate in analysis of data from traffic stops and calls to service to identify the types of crimes. Omitted services request in GV.
a. Action Items: Who is the team that will follow up with this (PD, City, Peace)
b. Action items: Summarize data that aligns call records to who is responding.
c. Outcome: Recommendation could be on increasing or decreasing based on percentage of findings.
4. Analyze and define the current data collection process within the Golden Valley PD.
d. Outcome: Recommendation on how to collect and capture more data points in the future.
Q1 (Jan – Mar)
5. Attend listening session, this stays the same.
e. Outcome: Recommendations back to the city on feedback from the city.
6. Current firm that handles prosecution data,
f. Outcome: Drudge Hennepin County data to see golden valley incidents vs other incidents that took place in other areas.
Q2 (Apr – Jun)
7. Yearly Review or Performance Review or Community survey
g. Action Items: Is there an opportunity to review yearly metrics to understand the challenges and issues people are going through?
h. Action items: Can we source information from Next Door or other social media platforms to get exit interview data.
i. Action items: Is there an opportunity to incentivize the participation of exit interviews.
j. Action items: Create a community survey to gauge how the public feels about our police and what we can do to improve and maintain
community outreach.
k. Outcome: Recommendations for better annual performance goals and ideas for positive public engagement.
Subcommittee
Alicia Dang, chair
Maddy Ryan
Trevor Parkes
Trey Gladney
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2021 Annual Report
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Community Engagement Subcommittee
Bridget Glass, Chair
Randy Anderson
Henry Crosby
2023 Tasks:
Conduct Listening Sessions with stakeholders to inform Commissions actions and elevate community voices
(Q 3 or 4)
PEACE Commissioners are now Certified Restorative Circle Keepers and well equipped to navigate all
perspectives that may arise in listening sessions
Pilot Restorative Circles to address neighborhood safety and quality of life issues (Q3 or 4)
Topics of listening sessions/circles are Reimagining Public Safety and Rebranding Neighborhood Watch
Support GVPD Outreach, including National Night Out and The Market in The Valley
PEACE has been invited to do the same as last year for 2023 National Night Out: collaboratively attending
neighborhood gatherings, sharing information about both PEACE and PD work, and picking up donations
PEACE has expressed interest in collaborating on community engagement
Reboot a renamed Neighborhood Watch to better reflect 21st century policing and foster “safe and
welcoming communities.”
PEACE plans to host a listening session with one topic being Rebranding Neighborhood Watch in Q3 or Q4
of 2023 and connect with Block Captains with opted in communication
Recognition of peacekeepers, honoring GVPD and community contributors.
PEACE plans to release a newsletter within Q4 of 2023
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Appendix A
Historical Context: Formation
Of The PEACE Commission
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Appendix B
PEACE Commission Bylaws
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Article I: Purpose, Mission, and Duties
The Commission shall be an advisory commission to the City Council.
A.Mission. It shall be the PEACE Commission’s mission to help the Police Department, as defined in
City Code section 2-130, innovate and transform its provision of public safety services based on
community input and needs, and to assure that the department provides inclusive, community-
centered service. The Commission shall carry-out this mission by:
(1)Establishing transparency and accountability to the public;
(2)Enhancing communication and understanding between the Police Department, and the
people it serves through community dialogue and engagement; and
(3)Ensuring the Police Department applies practices that promote equity and inclusion and
prioritize hiring and retaining officers with diverse backgrounds.
B.Duties. It is the duty of the PEACE Commission to advise and make recommendations to the Council
on matters relating to and affecting policing in the City of Golden Valley for the purpose of
furthering the Commission’s mission. All of the Commission’s work shall be performed pursuant to
an annual work plan approved by the Council. Specifically the Commission may:
(1)Conduct programs of research and study, in conjunction with the Police Chief and City
Manager that analyze Police Department practices, internal controls, and compliance with
applicable law and regulation relating to: police policy and procedure; community
engagement and attitudes toward policing; training, recruitment and retention initiatives;
and other matters related to the mission of the Commission. Research and study includes
programs that collect, review, and audit summary data and compile aggregate statistics
relating to the Commission’s mission.
(2)Present the results of programs of research and study on a periodic basis to the City
Manager, Police Chief, or City Council for the purpose of ensuring Police Department
operations are conducted in a lawful, effective, transparent, and nondiscriminatory manner.
(3)Make recommendations to the City Council, City Manager, and Police Chief relating to
internal controls, police policy and procedure; community engagement and attitudes
toward policing; training, recruitment and retention initiatives; and other matters contained
within a program of research and study.
(4)Celebrate exemplary police work and highlight examples of positive contributions to public
safety by community members.
(5)Educate and learn from the community. Create and implement a community engagement
and outreach program for the purpose of building trust and communication between the
police and community members and facilitate community space in response to current
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events related to public safety. Community engagement includes but is not limited to:
community forums to facilitate discussions with community members about their
experiences with the Golden Valley Police Department, programs to educate the
community about policing, and informal relationship building activities.
(6)Collaborate with the Community, City Manager, Human Resources Director, and Police
Chief to develop and maintain equitable and inclusive recruitment and hiring processes.
(7)In August of each year as part of its annual report, review and provide feedback to the City
Council on:
i.The previous year’s hiring data;
ii.The hiring and promotion processes employed by the department in the previous
year;
iii.The Commission’s previous year goals and how the goals were advanced;
iv.The Police Department’s previous year goals and how the goals were advanced; and
v.The City’s prosecution philosophy, data, and goals, and how the goals were advanced.
Article II: Membership, Appointments, Terms, and Officers
A.Membership. The Commission shall consist of:
(1)Three individuals that represent populations historically and presently harmed by policing
(2)Two employees of the Police Department which shall include:
i.One licensed Peace Officer, as defined in Minnesota Statutes section 626.84,
subdivision 1(c), that supervises other licensed Peace Officers in the Police
Department, such as a commander, sergeant, or the Chief; and
ii.One Police Department employee (staff or licensed Peace Officer) in a non-supervisory
role.
The two Police Department members shall be non-voting, ex officio members and shall not
be counted in determining the number required for a quorum. If an ex officio member
leaves City employment, their membership shall automatically terminate. In appointing ex
officio members, the Council shall endeavor to include a variety of perspectives, experience,
and roles.
(3)At least one and no more than two youth, 21 years old or younger, who live, work, or
attend school in the City of Golden Valley;
(4)One individual with professional human resources or recruitment experience;
(5)One individual or social service provider with knowledge or experience of mental health,
substance use disorder, or homelessness;
(6)One individual or caregiver with knowledge of or experience working or living with the
senior population in Golden Valley;
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(7) One parent, teacher, or administrator at a school that serves Golden Valley residents;
(8) One individual who is a renter or lives in multi-family housing or group housing in Golden
Valley; and
(9) At least one individual that has been impacted by the criminal justice system for example, a
criminal defendant or criminal defense attorney.
If the City does not receive qualified applications from one or more of the above categories,
the remaining spots may be filled with any qualified applicant with substantial ties to the
City of Golden Valley.
In making appointments to the commission, the Council shall endeavor to maintain a
membership that reflects the many different social identities represented in the City of
Golden Valley, including but not limited to race, color, creed, religion, ancestry, national
origin, sex, sexual orientation, gender identity, disability, age, marital status, status with
regard to a public assistance program, socioeconomic status, or familial status.
B. Appointments and Terms. Appointments are made effective May 1 of each year. The Council shall
appoint regular members of the Commission for three-year staggering terms. Youth members may
be appointed for one, two, or three year terms. The terms of Commission members shall be fixed
and determined at the time of appointment by the governing ordinance. City Council shall appoint
the members of the Commission and to fill vacancies for unexpired terms.
Commissioners may serve up to two consecutive three year terms. Partial terms shall not be
counted toward this term limit. Former commissioners may be re-appointed for additional terms so
long as they have not been on the commission during the twelve months prior to the effective date
of any subsequent appointment.
C. Participation, Expectations & Sentiment. The City of Golden Valley has a history of confronting the
impact of policing of racially marginalized groups in the City and in the Twin Cities Metro Area. It is
in this spirit, the City Council requested a Task Force to develop a framework for community
members to provide recommendations to further equity in all facets of policing. The Task Force
recommended the creation of the Police Employment, Accountability, and Community Engagement
(PEACE) Commission and were initially responsible for drafting the Commission’s Mission and
Bylaws. The Task Force worked together from November 2020 to June 2021. The work of the Task
Force was influenced by the social context of the murder of George Floyd in the summer of 2020
civil unrest and subsequent trials of the involved officers.
In this complex social context, the Task Force worked hard to reconcile many different views of
community policing and systemic racism in public safety. In that spirit, the Task Force envisions
this commission and its members will accept the following sentiment as the foundation of their
work: Commissioners should approach their duties and responsibilities with a growth mindset.
They should create opportunities for mutual respect, listen to understand, and value the
perspectives and opinions of all stakeholders.
D. Officers. The Commission shall elect officers of Chair and Vice-Chair from the Commission
membership by its voting members at its regular annual meeting, (no later than the second meeting
after May 1 in each year). The Chair and Vice Chair positions rotate, and members may only serve
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two consecutive years as the Chair or Vice-Chair. Should the office of Chair or Vice-Chair become
vacant, the Commission shall elect a successor from its membership at the next regular meeting
and such election shall be for the unexpired term of said office. Officers may also delegate the
duties of their position to other Commissioners as deemed appropriate by the Commission.
Chair responsibilities include:
(1)work with staff liaison to develop meeting agendas
(2)conduct and preside at all meetings in a productive and time-efficient manner
(3)ensure the Commission conducts its activities within the stated mission and bylaws of the
Commission
(4)appoint Commissioners to subcommittees
(5)monitor and ensure the progress of the Commission
(6)report to the City Council
Vice-Chair responsibilities:
(1)perform the duties of the Chair in the absence or incapacity of the Chair
(2)perform all other duties as prescribed by the Commission
Article III: Meetings and Attendance
A.Meetings. All meetings of the Commission shall be conducted in accordance with the Minnesota
Open Meeting Law and City code. This means all business and discussion occurs at a meeting that
has been posted and is open to the public.
The presence of a majority of all regular members currently appointed to the Commission shall
constitute a quorum for the purpose of conducting its business and exercising its powers and for
all other purposes. In the event a quorum is not reached, a smaller number of members may meet
to have informal discussion, however, formal action shall not be taken and must be reserved for
such time as when a quorum of the Commission is reached. A quorum of the members should not
discuss Commission business by email, forms of social media, telephone, or informal meetings. If
there are no items on the agenda, the meeting shall be cancelled and the staff liaison shall
communicate the cancellation to the commissioners.
The proceedings of meeting should be conducted using standard parliamentary procedure.
(1)Regular Meeting.
The regular meeting of the Commission shall be held on the second Thursday of the month
at City Hall at 6:30 pm. The Commission may, by a majority vote, change its regular meeting
dates for any reason provided proper public notice of the changed meeting is provided.
(2)Annual Meeting.
The Annual Meeting of the commission shall be a regular meeting, typically the first meeting
after May 1 of each year, at which time officer elections will be held.
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(3)Special Meetings.
A special meeting of the Commission may be called by the Chair or two commissioners, or
by the City Council, for the purpose of transacting any business designated in the meeting
notice. The notice for a special meeting shall be posted in compliance with the Minnesota
State Statutes governing public meetings. The staff liaison shall notify Commissioners at
least three days prior to the meeting of the date, time, place and purpose of the special
meeting. A special meeting must also be posted in accordance with the requirements of the
Minnesota Open Meeting Law.
B.Attendance. Members are expected to attend all meetings, including the annual board and
commission joint meeting. If a member is unable to attend a meeting, they should contact the staff
liaison, who will inform the chair. If is known in advance that a quorum will not be attained, the
meeting will be canceled. Staff liaisons will track attendance at each meeting. Each April, the City
Manager’s office will review attendance records for the preceding calendar year (April-March) and
send a standardized letter of warning to any member that has missed:
•two consecutive or three total meetings for groups that meet once a month; or
•two consecutive or five total meetings for groups that meet twice a month.
Because attendance is so important to the work of the City’s boards and commissions, the City
Manager may ask the member to explain the reasons for their absences. If circumstances
prevent the member from committing to consistently attending future meetings, the member
may be asked to step down. The City Manager will not ask the member to step down if their
inability to attend meetings is due to health reasons. If the member’s attendance does not
improve within 3 months after receiving a warning, the City Manager or their designee shall ask
the member to step down. If the member chooses not to step down, the Council may take action
to remove the member.
Article IV: Rules
A.Agenda
(1)Preparation of the Agenda
The agenda for regular and special meetings of the Commission shall be prepared by the
staff liaison. Items to be placed on the agenda may be proposed by the Chair, a
Commission member, the staff liaison or at the request of the City Council. Residents,
businesses, or other interested parties may contact the staff liaison to request that an
item be placed on the agenda for consideration. All agenda topics presented by the City
Council will be placed on an appropriate agenda; requests from other parties will be placed
on an appropriate future agenda at the discretion of the staff liaison.
(2)Approval of the Agenda
The agenda shall be approved at each meeting prior to discussion of any item on the
agenda. At the time of agenda approval, items may be removed and the order of business
may be modified by a majority vote of members present at the meeting. No items shall be
added to the agenda unless deemed as urgent by the staff liaison.
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(3)Future Agendas
At each meeting, the staff liaison shall provide a list of future agenda items. Commission
members present may communicate items recommended for inclusion on future agendas.
All items must be consistent with the Commission’s mission and annual work plan. The
Commission may ask the Council to amend its work plan if it wishes to add or remove
items from its work plan during the year.
B.Records. All minutes and resolutions shall be in writing and shall be kept in accordance with City
procedures, Minnesota Statute and Rules regarding preservation of public records and the
Minnesota Government Data Practices Act. The following is an inexhaustive list of Commission
records. The Commission may approve any document or record not listed to be retained as an
official record by a majority vote.
•GVPD Organizational chart
•Anonymized recruitment and retention demographic report by position maintained by the
Human Resources Department
•Records of classification studies, actions and job descriptions (describing typical duties,
responsibilities and minimum qualifications)
•Documents produced as a result of commission work or relied on by the commission to
carry out its work
•All data published by the Golden Valley Police Department on the GVPD window or similar
data portal.
C.Work Plan. The Commission will draft an annual work plan that details activities and projected
timelines for the upcoming year.
•The Chair may appoint Commissioners to be primarily responsible for each work plan
activity.
•The Commission may establish subcommittees to oversee work plan activities. The
subcommittees will be chaired by Commissioners appointed by the Chair.
•The Commission’s work plan will be submitted to the City Council, typically during the first
quarter of the calendar year. The Chair and/or Commissioners will attend a
Council/Manager meeting to discuss the annual work plan with the City Council.
•The Commission’s work plan must be agreed upon by the City Council.
D.Annual Report. The Commission shall submit an annual report to the City Council summarizing the
past year's activities. The report may highlight information the Commission finds appropriate to
convey to the City Council.
•The Chair or Vice-Chair will prepare the report for approval by the Commission.
Commission members may submit signed addenda presenting alternative
conclusions or perspectives.
•The report and addenda are submitted to Council with the current year work plan in
the first quarter of the calendar year or as soon thereafter as possible.
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E.Subcommittees. The Commission may create subcommittees to plan and direct activities related to
the duties and responsibilities of the Commission and to facilitate and implement work plan
activities.
•Subcommittees will be chaired by Commissioners appointed by the Chair and shall not
consist of a majority or more of currently appointed Commission members.
•A majority of the subcommittee must be present to conduct business, including the
subcommittee chair.
•The Commission may consolidate or dissolve subcommittees at any time.
•The subcommittee chair may appoint other Commissioners and community members to
the subcommittee, provided that the subcommittee at no time consists of a majority or
more of currently appointed Commissioners.
•The subcommittee chair shall report back to the Commission about its activities as an
agenda item at regular Commission meetings.
•Subcommittee meetings shall be held at a date and time that does not conflict with
the Commission’s regular and special meetings. The staff liaison shall be notified of the
date, time, location and topic of all Subcommittee meetings.
F.Performance of Duties. Commissioners are expected to adequately prepare for meetings.
Commissioners unable to complete an assigned task should notify the commission chair or
subcommittee chair as soon as possible. All members are expected to actively participate in the
substantive work or participate in a subcommittee. The staff liaison may ask the City Council to
review a Commissioner’s appointment based upon its assessment of significant lack of
performance.
Article V: Amendments and Revisions
The Commission will review these bylaws no later than the second meeting after May 1 every three
years. Members may present recommendations for changes and amendments. These bylaws can be
altered or amended at any regular monthly Commission meeting with a majority of members present,
provided that notice of the proposed changes and amendments is provided to each member at least
10 business days before the meeting. The Council must review and approve any changes to, and has
final authority regarding, these bylaws.
Article VI: Definitions
For purposes of the of the PEACE Commission’s work, the following terms shall have the meanings
given below:
•Accountability: A range of actions to mitigate harm and to restore mutual respect, as
defined by impacted parties and the Commission.
•Community: Residents, visitors, businesses owners, workers and members of surrounding
communities that interact and utilize GVPD services.
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•Community Engagement: Conversations and activities that promote reciprocal
communication of knowledge, perspectives and ideas to build trust and mutual respect
between community members and GVPD.
•Data: Quantitative and qualitative information, including narratives from all perspectives,
gathered, synthesized and published by GVPD, the PEACE Commission or other
organizations relevant to the work of the Commission.
•Gender fluid: Individuals whose gender varies over time. A gender fluid person at any time
may identify as male, female, gender, or any other non-binary identity or some
combination of identities.
•Gender non-conforming: Individuals who do not adhere to the traditional gender
expectations for appearance and behavior of people of their assigned gender. Some
identify as transgender, but others do not.
•Historically harmed: Individuals and groups associated with social identities that have been
historically and presently harmed by the American system of policing (i.e. LGBTQ+,
American Descendants of Slaves (ADOS), Black, Indigenous and Latina/o/x community
members, individuals with mental and physical dis/abilities, immigrants, refugees, etc).
•Public Safety Services: Programs, responses, and interactions provided to meet the safety
and wellness needs of all community members, including both the providers and recipients
of the services, with the intent to maintain dignity, build respect, detect and prevent crime,
or enforce the law. The term Public Safety Services reflects the evolution of the role of
peace officers from a focus on criminal detection, prevention, and enforcement, to a
community-driven service model that values learning from and sharing power with
community and aims to reduce trauma responses traditionally associated with policing in
historically harmed communities like members of the Black, Brown, Indigenous and LGBTQ
+ communities.
•Racism: The normalization and legitimization of an array of dynamics – historical, cultural,
institutional, and interpersonal – that routinely advantage Whites while producing
cumulative and chronic adverse outcomes for Black, Indigenous, and People of Color
(racialequitytools.org).
•Transparency: A principle of institutional commitment to be open and forthcoming with
data and information.
24
Police Employment, Accountability, & Community
Engagement Commission
2021 Annual Report
23
Appendix C
Pohlad Family Foundation Grant
25
1
Grant Recipient: City of Golden Valley
Grant Contact: Kirsten Santelices
POHLAD FAMILY FOUNDATION GRANT AGREEMENT
The Pohlad Family Foundation (hereafter “FOUNDATION”) is pleased to approve a restricted grant
of $250,000 to the City of Golden Valley (hereafter “GRANTEE”). By accepting this grant, the
GRANTEE agrees, as a condition of the grant, to the following terms and conditions as of the date
set forth below its signature hereto:
1.That the purpose of this grant is the following: assist in establishing the Police
Employment, Accountability, and Community Engagement (PEACE) Commission, complete
a racial equity audit of policing policies, and establish data tools to increase transparency in
policing. The grant activities and outcomes are further detailed in Attachment A, which is
incorporated herein by reference. The proceeds of the grant will be used in accordance
with the budget attached hereto as Attachment B, which is incorporated herein by
reference.
2.That the grant period extends from: January 1, 2022 to April 30, 2024.
3.That payment(s) will be made by the date(s) listed in the following table provided the
terms and conditions of this agreement are met as of the date of each payment:
Payment Amount Scheduled Payment Date
$125,000 June 15, 2022
$125,000 March 31, 2023
The GRANTEE will provide written certification of its compliance with this grant agreement,
dated as of the date of the applicable scheduled payment date, in a form reasonably
acceptable to the FOUNDATION, as a condition to receipt of the payment on the applicable
scheduled payment date.
4.To submit progress reports of activities carried on under the grant, evaluations of what the
grant accomplished, complete financial reports detailing use of the grant funds according to
the following schedule and such other documents, reports or analysis reasonably requested
by FOUNDATION. The FOUNDATION will send a reminder and instructions for completing
required reports prior to the report due date but the failure to provide the reminder does
not waive the GRANTEE’s obligations hereunder.
Report Type Report Due Date
Mid-Grant Report March 1, 2023
Final Grant Report April 30, 2024
5.To use the funds only for the tax-exempt purpose, as defined by the Internal Revenue
Service, as described in the grant application and subsequent grant notification letter and
not for any other purpose without the FOUNDATION’s prior written approval.
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2
Grant Recipient: City of Golden Valley
Grant Contact: Kirsten Santelices
6.To not expend any grant funds for any political or lobbying activity or for any purpose other
than one specified in section 170(c)(2)(b) of the Internal Revenue Code.
7.To notify the FOUNDATION immediately, in writing, of any change in (a) GRANTEE’S legal
or tax status, (b) GRANTEE’S executive or key staff responsible for achieving the grant
purposes, (c) GRANTEE’S ability to expend the grant for the intended purpose, (d) any
expenditure from this grant for any purpose other than those for which the grant was
intended, or (e) any action or inaction, or the happening of an event, that could have a
material adverse effect on the achievement of the designated purpose of the grant or the
use of the grant proceeds for the designated purpose.
8.To repay any portion of the grant which is not used for the designated purpose. Any
unspent or uncommitted funds at the end of the grant period must be promptly returned to
the FOUNDATION unless other arrangements have been agreed to in writing prior to the
end of the grant period.
9.To allow the FOUNDATION to review and approve the content of any proposed publicity
concerning this grant prior to its release and to recognize the FOUNDATION in all
publicity materials related to the funded project or program.
10.To allow the FOUNDATION to include information about this grant in the FOUNDATION’s
periodic public reports, newsletter, news releases, social media postings, and on the
FOUNDATION’s website. This includes the amount and purpose of the grant, any
photographs you have provided, your logo or trademark, and other information and
materials about your organization and its activities. In furtherance of this section, you
agree to provide upon request any requisite releases (including photo releases), consents
or similar documents necessary to provide the FOUNDATION with the full and intended
value of the first sentence of this section.
11.To maintain books and records adequate to demonstrate that GRANTEE has used grant
funds for intended purpose and to make its books relating to this grant available to the
FOUNDATION at reasonable times during the term of the grant and for a period of four
years following the end of the grant period.
12.That any grant payment may be discontinued, modified, or withheld at any time when, in
the judgment of the FOUNDATION, such action is necessary to comply with the
requirements of law or this grant agreement or due to a breach of this grant agreement by
GRANTEE.
13.Consistent with Executive Order 13224 and the Patriot Act, no portion of the grant will be
used to support terrorism, or will be diverted to other individuals or organizations which
have assisted, sponsored, or provided financial, material, or technological support for
terrorists or persons associated with terrorists.
14.This agreement is governed by the laws of Minnesota without regard to conflict of laws
provisions and the venue of any dispute regarding its terms shall be exclusively brought in
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3
Grant Recipient: City of Golden Valley
Grant Contact: Kirsten Santelices
the state and federal courts located in Hennepin County, Minnesota. This grant agreement,
including Attachments A and B hereto, represent the entire agreement of the parties with
respect to the subject matter hereof. This grant agreement may not be assigned by the
GRANTEE. This grant agreement may be amended or modified, or any provision hereof
waived, only with the written consent of the FOUNDATION and the GRANTEE.
CITY OF GOLDEN VALLEY
Name ______________________________________
Title ______________________________________
Signature ____________________________________
Date ______________________________________
Acknowledged and agreed to by the POHLAD FAMILY FOUNDATION
Name ______________________________________
Title ______________________________________
Signature ____________________________________
Date ______________________________________
Mayor
Shepard M. Harris
DocuSign Envelope ID: FC3B7516-FB42-496B-83DE-CD04836FCBE2
5/18/2022
Executive Director
6/1/2022
Susan Bass Roberts
28
4
Grant Recipient: City of Golden Valley
Grant Contact: Kirsten Santelices
POHLAD FAMILY FOUNDATION GRANT AGREEMENT
ATTACHMENT A – Activities and Outcomes
The following work will be completed by the City of Golden Valley Pohlad Grant Team, which consists of the
Police Chief and Commanders, the Equity and Inclusion Manager, the Community Connections and
Outreach Specialist, the Deputy City Manager/HR Director, the City Manager, the Crime Analyst Supervisor,
and the City Attorney.
Activities:
1. Officer training and development
A. Hire consultant to conduct trauma and restorative training community activities for police
department, community organizers, community groups, and community at large. Action
Plan Details:
i. Conduct market research to hire consultant to provide training.
ii. Identify restorative leaders in GVPD for training.
Convene an initial community conversation to bring together GVPD, community
organizers, community groups, and community at large.
iii. Create procedure within procedure manual to identify situations and protocols for
restorative practices.
B. Hire consultant to continue the diversity, equity and inclusion training of police officers.
Action Plan Details:
i. Collaborate with previous diversity and inclusion facilitator to determine next
appropriate training.
ii. Set specific expectation for individual and group participation amongst GVPD staff
iii. Facilitate a series of trainings for all GVPD staff. In consultation with the City’s
Equity and Inclusion Manager, the consultant will create and deliver a training
progression over two years
• Preliminary recommendation: quarterly training opportunities
Community Connection and Outreach Specialist will collaborate with selected consultants to
coordinate events and compensate circle keepers, community healers and trauma-informed
practitioners. (Conducted as needed – at least twice per year).
2. Establish a community partner program to understand contributing factors to racial
disproportionality in arrests and police interactions, document findings, and establish a specific,
written plan to decrease disproportionality.
A. With support from the technical assistance team, the Pohlad Grant team, including the
Community Connections and Outreach Specialist, will collaborate with current community
partners to develop and execute a specific community engagement plan, to include events
and activities to build and enhance relationships with individuals and organizations.
Action Plan Details:
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5
Grant Recipient: City of Golden Valley
Grant Contact: Kirsten Santelices
i.Review results of the traffic stop/arrest data as a tool to identify community
impacted policing, including communities living outside of Golden Valley.
ii.Work with Rainbow Research to create data collection tools and share them on City
website and social media.
•Work with PEACE Commission and technical team to identify key
terms/indicators to define the narrative data. Indicators may include key
terms such as “trust” or “safety.”
iii.Collaborate with community groups and leaders to host community listening
events, provide racial trauma healing sessions for community groups and police
officers, and facilitate ongoing cross jurisdictional relationships
•City Council members and other City employees may be invited to participate
as well.
•Identify individuals who want to participate in the data analysis (2B).
•Pohlad team will ensure mental health and emotional wellness resources are
available for attendees (including social worker resources, connecting with
local faith communities, etc.)
iv.Pohlad Team members (including PEACE Commission members) will listen and
write down the narrative data provided by attendees at the events and listening
sessions.
B.Complete analysis of traffic-stop and arrest data to identify trends and specific
communities, including data disaggregated by race, geographic location, gender, age,
impacted by policing practices.
Action Plan Details:
i.After data is collected, identify a team (“Data Team”) to consist of:
•Community members impacted by policing practices (self-identified in 2A)
•PEACE Commission Data Sub Committee members
•Internal Pohlad team (including GVPD)
•Technical Assistance Team partners
ii.The Data Team will:
•Aggregate and analyze the raw data (both quantitative and narrative data)
to determine disparities.
•Complete a root-cause analysis using a tool selected by the Data Team.
•Produce a report including analysis and action plan recommendations for
disparity reduction.
•Share completed report with City and community.
iii.Use data to inform policy making, training, data dashboard construction,
community engagement, and community call response model
3.Engage Community Partners to Build Trust and Provide Community Call Response Model
A.The Community Connection and Outreach Specialist will work with the police department
to host community events and activities, attend community events in and around Golden
Valley, and build relationships with individuals and community groups.
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6
Grant Recipient: City of Golden Valley
Grant Contact: Kirsten Santelices
Action Plan Details:
i.Invite community organizers to attend events and activities within Golden
Valley to build relationships
ii.Hire groups with whom we have built relationships to provide ongoing support
to the police department with trust building and de-escalation during high-
stress events and calls for service
iii.Work with selected groups to build relationships with police department
personnel
a.Selected groups will work within Golden Valley to build trust and
relationships with residents and engage residents to participate
b.Provide training and education to community and police on the
response models
iv.Collaborate with selected groups to solidify call response process, including
appropriate call responses
4.Education and Certifications for Community Service Officer II
A.Provide the following training and certifications for non-sworn responders within the police
department:
•Emergency Medical Response (EMR) or
•Emergency Medical Transport (EMT)
•Both mental health and de-escalation training; and
•Trauma-informed response training
B.Collaborate with current contracted Hennepin County embedded social worker to
determine appropriate use of CSO II staff and set up call response systems to engage staff
appropriately.
5.Hire consultant for racial equity policy audit
A.Review all existing policies using a system such as Lexipol – complete policy/procedure
B.Determine internal policy committee (“Policy Team”) including PEACE Commission and
Police department personnel)
C.Post RFP to hire an outside equity consultant to conduct a thorough review of policies and
procedures using a racial equity and criminal justice lens, and provide written
recommendations to City Staff and the City Council
D.Hire consultant
E.Consultant conducts review
F.Include PEACE Commission in audit process to facilitate community engagement as
necessary, which will include community members identified by the Data Team as that data
becomes available.
G.Policy Team and Consultant provide policy recommendations and training to implement
the recommended policy changes
H.Polity Team and Consultant create process for ongoing policy review
I.Incorporate Data Team recommendations into policy review process.
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Grant Recipient: City of Golden Valley
Grant Contact: Kirsten Santelices
6. Create open access to data and support innovative data-informed decision-making
A. Research and evaluate, with PEACE Commission and public historians/GIS specialists
(Mapping Prejudice), public facing web-based tools that provide interactive access to police
data sets that include but are not limited to:
• Data on crime statistics, traffic stops, searches, use of force, and officer involved
shootings, all disaggregated by race and gender
• Employment, recruitment and retention data, disaggregated by race and gender
• Complaint data
• Other public, aggregate data requested by community partners and PEACE
Commission
B. Choose company/organization based on market research to create the data dashboard
C. Publish and advertise the data dashboard for community
D. Develop regular internal and external data cycle sessions with employees and community
members from PEACE Commission and PRIME to analyze data collected in interface
E. Consult with public historians/GIS specialists (Mapping Prejudice) to analyze impact of
publishing geographic policing patterns
F. Work with members of the Just Deeds coalition to educate community and professional
associations on appropriate use of maps and their context
Outcomes:
1. Officer training and development
o Officers will use restorative practice as a de-scalation tool in their interactions with
community and to build relationships with community.
o Restorative training will prepare officers for the restorative work they will engage in with
the PEACE Commission.
o Restorative and DEI training will inform updates to police policy manual
o Increased understanding and adoption of restorative practices in procedure
Pre and post training assessment with progress monitoring (determined in
collaboration with the hired consultant)
Procedure within the Police Procedure manual
o Increased competency of diversity, equity and inclusion language
Pre and post training assessment with progress monitoring (determined in
collaboration with the hired consultant)
o Increased understanding of relevance and importance of diversity, equity, and inclusion
initiatives to policing
Pre and post training assessment with progress monitoring (determined in
collaboration with the hired consultant)
2. Establish a community partner program to understand contributing factors to racial
disproportionality in arrests and police interactions, document findings, and establish a specific,
written plan to decrease disproportionality.
o Increased understanding of the impact law enforcement practices have on specific
communities as documented in a written report prepared by the Data Team summarizing
quantitative and narrative data collected under section 2(b) above
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Grant Recipient: City of Golden Valley
Grant Contact: Kirsten Santelices
o Identify specific harms and perceptions of GVPD that impact communities outside of the
City, displayed in the final report produced by the Data Team
o Incorporate perspectives/narrative data in policy making process by referencing Data Team
conclusions and reports as data becomes available. All relevant raw data and final reports
of the Data Team will be provided to the policy review team and the City Council.
o Identified reciprocal relationships with police department and community groups
o Create sustained relationships with organizations and individuals outside of Golden Valley
by adding them to a database of City contacts
o Public access to data and analysis will increase trust with communities as evidenced by
community feedback with the organizations and individuals with whom we have
relationships (including PEACE Commission feedback)
o Data-informed policies, procedures, community engagement, and training
o Decreased disproportionality in traffic-stops and arrests
3.Engage Community Partners to Build Trust and Provide Community Call Response Model
o Decrease reliance on uniformed officers to respond to non-emergency calls
Use 2020 and 2021 response call data as baseline
o Incorporate community intervention partners where appropriate
o Decreased use of force incidents
4.Education and Certifications for Community Service Officer II
o Decreased reliance on sworn officers to respond to medical and mental health calls
•Use 2020 and 2021 response call data as baseline
o Increased capacity among non-sworn staff to respond to medical and non-emergency calls
as evidenced by call response logs and officer reports of activities
o Decreased reports of trauma response by community members
o Reduced use of force including injury to community members and officers
o Decreased repeat agency response to mental health crisis calls
5.Hire consultant for racial equity policy audit
o Updated policy manual
o Developed framework for community engagement with PEACE Commission for ongoing
policy review
o Enhanced relationships between community members and police as evidenced by active
engagement and participation by community in process.
o All stakeholders have increased understanding of purpose and impact of policing policy
o Policy manual be made available for public review; members of the public and community
groups that did not contribute to policy development may provide ongoing feedback to City
Council and PEACE Commission
6.Create open access to data and support innovative data-informed decision-making
o Updated GVPD window (the PD’s current data dashboard) with interactive data sets,
reports and tools, including: Traffic stops, arrests, prosecution statistics, etc.
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9
Grant Recipient: City of Golden Valley
Grant Contact: Kirsten Santelices
Provide downloadable, raw data to public that it may be disaggregated by race,
gender, where people live, etc.
o Routine root-cause analysis discussions at semi-annually to understand what policies and
practices need to change to interrupt trends
o Published reports on the City website and social media for informal community feedback
o Increased understanding of how data correlates to housing patterns established by
segregated housing patterns in Golden Valley and surrounding communities
o Greater public accessibility to police department data
o Public access to data and analysis will increase trust with communities as evidenced by
narrative data from community members
o Data-informed policies, procedures, and training
o Decreased disproportionality in traffic-stops and arrests, including racial
disproportionalities
Timeline:
CATEGORY TASK START END
1A. Officer
Training
i.Conduct market research to hire
consultant
5/1/22 5/31/22
ii. Identify restorative leaders 8/1/22 10/31/22
iii. Convene an initial community
conversations
10/31/22 12/31/22
iv. Create procedure within manual 10/31/22 3/1/23
1B. i. Collaborate with DEI to determine
next training
5/1/22 5/31/22
ii. Set expectation for participation 5/31/22 8/1/22
iii. Determine ongoing training
through training progression over
two years
8/1/22 10/31/22
2A. Community
Partners
Program
i. Review results of traffic
stop/arrest data to identify
community
5/1/22 8/31/22
ii. Work with Rainbow Research to
identify/create data collection tools
1/1/23 2/28/23
iii. Collaborate with community to
host listening sessions, and trauma
informed decisions
3/1/23 5/1/23
iv. Pohlad team collect narrative
data at events/listening sessions
3/1/23 5/1/23
2B. i. Identify Data Team 5/1/23 7/31/23
ii. Data Team analysis and reports 8/1/23 11/30/23
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10
Grant Recipient: City of Golden Valley
Grant Contact: Kirsten Santelices
iii.Use data to inform policy making,
data dashboard, etc
9/1/23 04/01/2024
3A. Community
Call Response
Model
i. Invite community organizers to
attend events and activities within
GV
5/1/22 10/1/22
ii. Hire groups provide support calls
for service
5/1/22 10/1/22
iii. Groups build relationships with
GV
10/1/22 5/1/24
iv. Solidify call response process 10/1/22 5/1/24
4A. Certs CSOII Provide certs to CSOII 5/1/23 9/1/23
4B. Collaborate with Hennepin Co.
embedded social worker to
determine call response
11/1/22 4/30/23
5A. Racial Equity
Policy Review
Review policies using Lexipol -
complete policy/procedure
separation
5/1/22 7/15/22
5B. Determine Policy Team 5/1/22 6/1/22
5C. Post RFP 6/1/22 7/27/22
5D. Hire Consultant 7/27/22 9/6/22
5E. Consultant conduct thorough review
of policies and provide
recommendations in sections
9/7/22 3/1/24
5F. Policy Team and PEACE Commission
community engagement in sections
10/1/22 3/1/24
5G. Consultant and Policy Team provide
recommendations for training
1/1/23 3/1/24
5H. Policy Team and Consultant create
process for ongoing policy review
1/1/23 3/1/24
5I. Incorporate Data Team
recommendations into policy review
process
12/1/23 3/1/24
6A. Data
Dashboard
Research GIS specialist and public
historians
6/1/22 8/1/22
6B. Choose organization to create
dashboard
8/1/22 9/1/22
6C. Publish & advertise data dashboard 9/1/22 1/1/23
6D. Develop regular internal & external
data cycle
9/1/22 10/1/22
6E. Analyze geographic patterns 1/1/23 5/1/24
6F. Work with Just Deeds to educate
community on use of maps
1/1/23 5/1/24
DocuSign Envelope ID: FC3B7516-FB42-496B-83DE-CD04836FCBE2
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11
Grant Recipient: City of Golden Valley
Grant Contact: Kirsten Santelices
DocuSign Envelope ID: FC3B7516-FB42-496B-83DE-CD04836FCBE2
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12
Grant Recipient: City of Golden Valley
Grant Contact: Kirsten Santelices
POHLAD FAMILY FOUNDATION GRANT AGREEMENT
ATTACHMENT B - BUDGET
Operating Budget:
The City of Golden Valley will build out a specific budget, which will include the following known
estimated annual expenditures.
Activity Dollar Amount Use
Officer Training and
Development
$30,000
$15,000
Restorative training
DEI Training
Community Partner
Program
$60,000 Compensation to community partners
Costs to host community events, trainings, and
racial trauma healing sessions
Community Call Response
Model
$45,000 Contracts with community organizing groups
to attend events and build relationships, as
well as provide co-response
Education and Certificate
for Community Service
Officer II
$10,000 Cost of trainings and certifications for CSO II
Racial Equity Policy Audit $65,000 Contract with selected equity consultant
Data initiative and
dashboard
$25,000 Contract with organization to build the Data
dashboard
Any significant changes in budget will be provided in writing and approved by Pohlad
Foundation staff.
DocuSign Envelope ID: FC3B7516-FB42-496B-83DE-CD04836FCBE2
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EXECUTIVE SUMMARY
City Administration
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Work Session
August 8, 2023
Agenda Item
2. Discussion Regarding Local Sales Tax Referendum Ballot Questions
Prepared By
Theresa Schyma, City Clerk
Summary
The City of Golden Valley has identified the need to relocate and reconstruct a new Public Works
facility and construct a new Public Safety facility on the current Public Works site with funding
proposed by the use of local option sales tax. The next step in this process is to draft and approve
ballot language that will appear on the November 7, 2023 General Election ballot and will be voted on
by residents.
The City Clerk must provide approved ballot language to Hennepin County and the Secretary of State's
Office by August 25 (at least 74 days before election) for the local option sales tax questions to appear
on the November 7, 2023 ballot. In order to meet this deadline, the City Council must approve the
ballot titles, language, and numerical order of questions at the August 15 regular meeting.
The City Clerk worked in coordination with an internal staff team, including the City Attorney, to
develop and review the draft ballot language. Various external parties were also contacted for input
regarding the ballot language including the City's bond attorney, the League of Minnesota Cities, and
non-partisan counsel at the House of Representatives. The draft questions meet the intent of the
legislation, which requires separate ballot questions for each project.
Below are the questions that have been drafted for the 2023 Municipal Election ballot.
City Question 1
Sales and Use Tax to Purchase Public Works Facility Land
Shall the City of Golden Valley be authorized to impose a sales and use tax of one and one-quarter
percent (1.25%) for up to 30 years or until $15,000,000 plus an amount equal to interest and the costs
of the issuance of any bonds is raised to finance the purchase of land for a new public works facility?
The total sales and use tax approved by voters at this election to finance this project and any other
project will not exceed one and one-quarter percent (1.25%). The tax may only be imposed for the
lesser of 30 years, or until enough sales tax revenue has been raised to pay for the costs of the
approved projects.
38
City Question 2
Sales and Use Tax to Build New Public Works Facility
Shall the City of Golden Valley be authorized to impose a sales and use tax of one and one-quarter
percent (1.25%) for up to 30 years or until $45,000,000 plus an amount equal to interest and the costs
of the issuance of any bonds is raised to finance the construction of a new public works facility?
The total sales and use tax approved by voters at this election to finance this project and any other
project will not exceed one and one-quarter percent (1.25%). The tax may only be imposed for the
lesser of 30 years, or until enough sales tax revenue has been raised to pay for the costs of the
approved projects.
City Question 3
Sales and Use Tax to Build New Public Safety Facility
Shall the City of Golden Valley be authorized to impose a sales and use tax of one and one-quarter
percent (1.25%) for up to 30 years or until $45,000,000 plus an amount equal to interest and the costs
of the issuance of any bonds is raised to finance the construction of a new public safety facility?
The total sales and use tax approved by voters at this election to finance this project and any other
project will not exceed one and one-quarter percent (1.25%). The tax may only be imposed for the
lesser of 30 years, or until enough sales tax revenue has been raised to pay for the costs of the
approved projects.
Supporting Documents
Draft Resolution Approving Ballot Language
Summary of Legislative Bill
39
RESOLUTION NO. 23-###
RESOLUTION APPROVING THE PROPOSED LOCAL SALES TAX QUESTIONS AND AUTHORIZING
AN ELECTION THEREON DURING THE 2023 GENERAL ELECTION
WHEREAS, Minnesota Statutes, Section 297A.99 (the “Local Tax Act”), provides the City
of Golden Valley (the “City”) with authority to impose a local sales tax if that tax is approved by
a legislative special law and by the voters at a general election; and
WHEREAS, the State Legislature approved the local sales tax pursuant to 2023 Minn.
Laws, Ch. 64, Art. 10, Sec. 37.
NOW, THEREFORE, BE IT RESOLVED,by the Golden Valley City Council that:
1. To facilitate strategic investment in the region and community, the City proposes to
submit to electors the proposal of imposing a local sales and use tax of one and one-
quarter percent (1.25%) (the “Sales Tax”) on items that are taxable by the State in order
to raise revenues to fund the relocation and reconstruction of a new Public Works
facility and construction of a new Public Safety facility on the current Public Works site.
2. The proposal of imposing the Sales Tax shall be submitted to the qualified electors of
the City as three separate ballot questions at the November 7, 2023 General Election.
3. The Sales Tax described herein is approved, subject to voter consent. The Sales Tax will
be used exclusively to fund the capital improvements identified in Section 1.
4. If any or all of the questions are approved by a majority of voters, the City of Golden
Valley is only authorized to impose a single one and one-quarter percent (1.25%) sales
and use tax increase. The Sales Tax may only be imposed for the lesser of 30 years, or
until enough sales tax revenue has been raised to pay for the costs of the approved
projects plus the cost of issuance of any bonds, including interest, in the amount of:
a. $15,000,000 for the purchase of land for a new public works facility;
b. $45,000,000 for construction of a new public works facility;
c. $45,000,000 for construction of a new public safety facility.
5. The City Clerk is hereby directed by the City Council to follow the notification and
election procedures applicable to placing the three local sales tax questions on the
ballot for the 2023 General Election in order to seek the approval of the proposed sales
tax by the voters of the City.
6. The City Clerk is hereby directed to notify the County Auditor of the ballot questions by
the deadline outlined in Minnesota Statutes, Section 205.16, Subdivision 4, and submit
the title and questions for inclusion on the November 7, 2023 General Election Ballot in
substantially the following form:
40
City Question 1
Sales and Use Tax to Purchase Public Works Facility Land
Shall the City of Golden Valley be authorized to impose a sales and use tax of one and one-
quarter percent (1.25%) for up to 30 years or until $15,000,000 plus an amount equal to
interest and the costs of the issuance of any bonds is raised to finance the purchase of land for
a new public works facility?
The total sales and use tax approved by voters at this election to finance this project and any
other project will not exceed one and one-quarter percent (1.25%). The tax may only be
imposed for the lesser of 30 years, or until enough sales tax revenue has been raised to pay for
the costs of the approved projects.
City Question 2
Sales and Use Tax to Build New Public Works Facility
Shall the City of Golden Valley be authorized to impose a sales and use tax of one and one-
quarter percent (1.25%) for up to 30 years or until $45,000,000 plus an amount equal to
interest and the costs of the issuance of any bonds is raised to finance the construction of a
new public works facility?
The total sales and use tax approved by voters at this election to finance this project and any
other project will not exceed one and one-quarter percent (1.25%). The tax may only be
imposed for the lesser of 30 years, or until enough sales tax revenue has been raised to pay for
the costs of the approved projects.
City Question 3
Sales and Use Tax to Build New Public Safety Facility
Shall the City of Golden Valley be authorized to impose a sales and use tax of one and one-
quarter percent (1.25%) for up to 30 years or until $45,000,000 plus an amount equal to
interest and the costs of the issuance of any bonds is raised to finance the construction of a
new public safety facility?
The total sales and use tax approved by voters at this election to finance this project and any
other project will not exceed one and one-quarter percent (1.25%). The tax may only be
imposed for the lesser of 30 years, or until enough sales tax revenue has been raised to pay for
the costs of the approved projects.
Adopted by the City Council of Golden Valley, Minnesota this 15th day of August 2023.
41
Shepard M. Harris, Mayor
ATTEST:
____________________________
Theresa J. Schyma, City Clerk
42
Sec. 37. CITY OF GOLDEN VALLEY; TAXES AUTHORIZED.
Subdivision 1.Sales and use tax authoriza?on. Notwithstanding Minnesota Statutes, sec?on 297A.99, subdivision 1, or
477A.016, or any other law, ordinance, or city charter, and if approved by the voters at an elec?on as required under
Minnesota Statutes, sec?on 297A.99, subdivision 3, the city of Golden Valley may impose by ordinance a sales and use
tax of 1.25 percent for the purposes specified in subdivision 2. Except as otherwise provided in this sec?on, the
provisions of Minnesota Statutes, sec?on 297A.99, govern the imposi?on, administra?on, collec?on, and enforcement of
the tax authorized under this subdivision. The tax imposed under this subdivision is in addi?on to any local sales and use
tax imposed under any other special law.
Subd. 2.Use of sales and use tax revenues. The revenues derived from the tax authorized under subdivision 1 must be
used by the city of Golden Valley to pay the costs of collec?ng and administering the tax and paying for the following
projects in the city, including securing and paying debt service on bonds issued to finance all or part of the following
projects:
(1) $45,000,000 plus associated bonding costs for construc?on of a new public works facility;
(2) $15,000,000 plus associated bonding costs for the purchase of land for a new public works facility; and
(3) $45,000,000 plus associated bonding costs for construc?on of a new public safety facility.
Subd. 3.Bonding authority.
(a) The city of Golden Valley may issue bonds under Minnesota Statutes, chapter 475, to finance all or a por?on
of the costs of the projects authorized in subdivision 2 and approved by the voters as required under
Minnesota Statutes, sec?on 297A.99, subdivision 3, paragraph (a). The aggregate principal amount of bonds
issued under this subdivision may not exceed:
(1) $45,000,000 for the project listed in subdivision 2, clause (1), plus an amount to be applied to the
payment of the costs of issuing the bonds;
(2) $15,000,000 for the project listed in subdivision 2, clause (2), plus an amount to be applied to the
payment of the costs of issuing the bonds; and
(3) $45,000,000 for the project listed in subdivision 2, clause (3), plus an amount to be applied to the
payment of the costs of issuing the bonds.
(b) The bonds may be paid from or secured by any funds available to the city of Golden Valley, including the tax
authorized under subdivision 1. The issuance of bonds under this subdivision is not subject to Minnesota
Statutes, sec?ons 275.60 and 275.61.
(c)The bonds are not included in compu?ng any debt limita?on applicable to the city of Golden Valley, and any
levy of taxes under Minnesota Statutes, sec?on 475.61, to pay principal and interest on the bonds is not
subject to any levy limita?on. A separate elec?on to approve the bonds under Minnesota Statutes, sec?on
475.58, is not required.
Subd. 4. Termina?on of taxes. Subject to Minnesota Statutes, sec?on 297A.99, subdivision 12, the tax imposed under
subdivision 1 expires at the earlier of (1) 30 years a?er the tax is first imposed, or (2) when the city council determines
that the amount received from the tax is sufficient to pay for the project costs authorized under subdivision 2 for projects
approved by voters as required under Minnesota Statutes, sec?on 297A.99, subdivision 3, paragraph (a), plus an amount
sufficient to pay the costs related to issuance of any bonds authorized under subdivision 3, including interest on the
bonds. Except as otherwise provided in Minnesota Statutes, sec?on 297A.99, subdivision 3, paragraph (f), any funds
remaining a?er payment of the allowed costs due to the ?ming of the termina?on of the tax under Minnesota Statutes,
sec?on 297A.99, subdivision 12, must be placed in the general fund of the city. The tax imposed under subdivision 1 may
expire at an earlier ?me if the city so determines by ordinance.
EFFECTIVE DATE.This sec?on is effec?ve the day a?er the governing body of the city of Golden Valley and its chief
clerical officer comply with Minnesota Statutes, sec?on 645.021, subdivisions 2 and 3.
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EXECUTIVE SUMMARY
Administrative Services
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Work Session
August 8, 2023
Agenda Item
3. Review 2024-2025 General Fund and Preliminary levy.
Prepared By
Sue Virnig, Finance Director
Summary
At the August 8 Council work session, the Council will be reviewing the 2024-2025 General Fund
Budget. Staff will be making a presentation with the major changes in the budget. The final proposed
levy will be presented at the Council work session on September 12. The Council Meeting on
September 19 the council will approve the preliminary levy that will be used for the Proposed
Property Tax statements that are mailed in November. The final levy will be considered on December
5.
Financial or Budget Considerations
Discussion will be held and brought forth again in September for a final proposed tax levy and impact
on the median home.
Legal Considerations
The State of Minnesota provides taxing jurisdictions rules to follow to have open meetings to discuss
the operating budget and levy. The City of Golden Valley follows that process.
Equity Considerations
The budget provides for monies to help plan programs and tools to further equity tools and education.
Recommended Action
The action is to give staff information to provide the final proposed budget to present at the
September 19 council meeting.
Supporting Documents
2024-2025 General Fund and Levy sent to Council 08-02-2023
44
2024-2025 General
Fund Budget and
2024 Tax Levy
Individual Council Meeting
August 3 &4
45
2023 Schedule
May – July
Staff Meetings preparing proposed budget
Week of August 3-4
Review 2024-2025 General Fund Budget with each council member and mayor
August 8-Council/Manager Meeting
Review 2024-2025 General Fund Budget
Week of September 6-8
Review 2024-2025 Other Funds and 2024-2033 Capital Improvement Program
Review 2024-2025 HRA Housing Budget
September 12-Council/Manager Meeting
Review all other funds budgets (Enterprise, Special Revenue, Internal Service Funds)
Review 2024-2033 Capital Improvement Program
Review 2024 Proposed Levy and Tax Impact
September 19-Council Meeting
Proposed Property Tax Levy and Budget (Amount Approved will go on notice for Nov)
Proposed HRA Tax Levy and Budget (Amount Approved will go on notice for Nov as Other Levies)
December 5-Council Meeting
Property Tax Hearing-Adoption of 2024-2025 Budget and 2024 Property Tax Levy
46
TOTAL PROPOSED LEVY
Levy Payable
2023
Proposed Levy
Payable 2024
General Fund 25,008,020 26,778,525 7.08%
Bonded Debt:
Street Improvement
Bonds
4,860,728 5,128,952
Brookview
Community Center
1,218,300 1,214,600
Debt Sub-Total 6,079,028 6,343,552 4.35%
TOTAL Levy 31,087,048 31,122,077 6.55%
47
Major Expenditure Category Changes
Managers Division
Managers
Information Technology
Human Resources
Deputy City Manager /Human Resources
Diversity, Equity and Inclusion
48
Major Expenditure Category Changes,
cont.
Communications
Legal Division
Legal Services
City Clerk
Elections & Voter Registration
Planning Division
½ GIS reports to Planning versus Engineering
49
General Fund Expenditures
2024 Proposed Expenditures (up 8.04%)
Cost of Living Adjustments (COLA) is set at 3%
No Contingencies (In 2023 it was set at $200,000)
Even Year Presidential Election (3 elections versus 1) $75,575
No new employees (except for interns in various departments)
Compensation Study Update (once every three years) $22,000
Recruitment Search $30,000
Transfers to help other funds increased by $225,000
Park Improvement Fund $25,000
Equipment Replacement $50,000
Street Reconstruction $150,000
Buildings $50,000
Software through LOGIS -$50,000
50
General Fund Expenditures, cont.
Risk Management premiums up $10,000
Park Maintenance
Additional costs for Emerald Ash Borer $25,000
Fuel Increases
Debt Levy increase $264,524
Internship Program -5 $65,000
One is a work study –we get about 75% or 7,620
51
Total Bonded Debt
0
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
80,000,000
90,000,000
100,000,000
2015 2016 2017 2018 2019 2020 2021 2022
Special Assessment Tax Increment Certificate of Indebtedness Tax Abatement
Street Reconstruction State Aid Street Utility Revenue Lease Revenue
52
Other items:
Golden Valley is a contributor to the Fiscal Disparities Pool
Term is loser
Golden Valley receives NO LOCAL GOVERNMENT AID (LGA)
The State increased the amount to cities by 150 million.
We did not receive any of this aid.
53
More to come
Six meetings with Council
A meeting with each Council Member
Council Work Session on August 8, 2023
Need the following numbers:
Fiscal Disparities Distribution
Tax Increment Tax Capacity
Personal Property
Currently the overall City levy is up 6.55%
54
Review of Future Draft Agendas
Meeting & Item Info
August 15, 2023 Special City Council Meeting (commission interviews) (tentative) - Time TBD
Commissioner Interviews
Discussion Regarding Appointments
Adjournment
August 15, 2023 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
Summer Park Junior Leader Recognition
New Employee Introductions
Consent - Council Minutes
Approval of all July Council minutes
Consent - Licenses
License - New & Used Vehicle Sales License Renewals
New Massage Establishment License
Temporary On-Sale Liquor License – Good Shepherd Catholic Church
Temporary On-Sale Liquor License & Gambling License Exemption and Waiver of Notice Requirement – Chester Bird Post #523
Veterans Service Organization (Sept 17)
Gambling License Exemption and Waiver of Notice Requirement – Chester Bird Post 523 - American Legion Auxiliary (Sept 22)
Consent - Boards, Commissions, and Task Forces
Receive the 2022 PEACE Commission Annual Report and Approve the 2023 Work Plan
Board/Commission Appointments
Consent - Bid, Quotes, and Contracts
Approve Ballfield Rehabilitation Project
Approve Scheid Park Sun Shelter Installation
Approve School Resource Officer Agreement with ISD 281
Authorize Agreement with Tree Trust for Fall Tree Sale
Approve Purchase of a Wheel Loader
Approve Purchase of a Mower
Comcast coaxial installation
Consent - Grants and Donations
Adopt Resolution Accepting Donation from the GV Crime Prevention Fund for July 2023 Swearing-In Ceremony
Consent - Miscellaneous
Adopt Resolution Approving Ballot Language for Referendum on Local Sales Tax
Approve Update to City's Data Practices Policies, Resolution
Receive and File Previous Quarter's Financial Reports
Approve Summary of Conclusion Regarding City Manager Performance Evaluation from Closed Executive Session on August 8,
2023
Approve Firefighter Policy Manual
Final Plat approval for Niewalk Lynons Addition (4501 Merribee Dr)
Public Hearing
Approve Easement Vacation for Luther Auto
Approve Easement Vacations for Meadowbrook School
Old Business
New Business
Approve Meadowbrook School final plat and PUD permit
Approve Trail Easement Agreement for Meadowbrook School
September 5, 2023 Special City Council Meeting (Closed Session) - Time TBD
55
Meeting & Item Info
Discussion regarding real estate negotiations for the fire station (Minn. Stat. § 13D.05, Subd. 3(c))
September 5, 2023 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
Consent - Council Minutes
Approval of all August Council minutes
Consent - Licenses
License - THC Retail Establishments License Renewals
Consent - Boards, Commissions, and Task Forces
Consent - Bid, Quotes, and Contracts
Approve Professional Services Agreement with [TBD] for Prosecution Services
Approve Tennis Court Lights at Scheid Park
Consent - Grants and Donations
Resolution to Apply for Flood Damage Reduction Program Grant with MnDNR
Consent - Miscellaneous
Public Hearing
Old Business
New Business
First Consideration of Updates to Animals Ordinance (Bees and Goats)
First Consideration of Amendment to Master Fee Schedule-Certain Permit Fees (Bees and Goats)
September 12, 2023 City Council Work Session - 6:30 PM
Review and Discussion of Proposed Naming Policy
Discussion Regarding Home Occupation Ordinance
Review Annual Comprehensive Financial Report
Continued Budget Discussion - Review 2024-2025 Other Funds and 2024-2033 CIP
Council Review of Future Draft Agendas
September 19, 2023 HRA Meeting - 6:30 PM
Consent Agenda
Approval of HRA minutes
Receive and File Previous Quarter's Financial Reports
Public Hearing
Old Business
New Business
Public Input and Approve Proposed General Fund Budget & Levy
September 19, 2023 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
New Employee Introductions/Promotions/Swearing-In Ceremony
Proclamation in Support of National Police Women Day - September 12
Consent - Licenses
Consent - Boards, Commissions, and Task Forces
Consent - Bid, Quotes, and Contracts
Approve Preliminary Engineering Agreement with Union Pacific Railroad for Crossing Replacement at Golden Valley Road
Approve Contract with Municipal Advisor Service
Consent - Grants and Donations
Consent - Miscellaneous
Set Date for Proposed Property Tax Levy Payable 2024 and 2024-2025 Budget
56
Meeting & Item Info
Appointment of Election Judges and AB Ballot Board for Municipal Election - Resolution
Public Hearing
Old Business
New Business
Public Input & Adopt Preliminary Budget and Tax Levy - Resolution
Second Consideration of Updates to Animals Ordinance (Bees and Goats) and Resolution for Summary Publication of Ordinance
Second Consideration of Amendment to Master Fee Schedule-Certain Permit Fees (Bees and Goats)
57