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agenda packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber February 19, 2008 6:30 p.m. The Council may consider item numbers 1, 2, 3, 4, 6 and 7 prior to the public hearings scheduled at 7:00 p.m. 1. CALL TO ORDER A. Roll Call B. Oath of Office- Firefighters Ryan Hering, Aaron Johnson, Peter Radermacher and Benjamin Vogel 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: City Council Meeting - February 6, 2008, Special Council/Manager Meeting - February 6, 2008 and Council/Manager Meeting - February 12, 2008 B. Approval of Check Register C. Licenses: 1 . Rental Property 2. Gambling License Exemption and Waiver of Notice Requirement - St. David's Child Development and Family Services 3. Gambling License Exemption and Waiver of Notice Requirement - American Cancer Society 4. Gambling Premises Permit Application - Suburban Law Enforcement Association 5. Therapeutic Massage Facility - Artistic Urges LLC d/b/a Artistic Urges Hair Consultants 6. Therapeutic Massage Certificate - Janet Midthun 7. Therapeutic Massage Certificate - Rebecca Swanson 8. Gambling Premises Permit Application - Suburban Law Enforcement Association 08-8 D. Minutes of Boards and Commissions: 1. Planning Commission - January 14, 2008 2. Human Services Foundation - November 5, 2007 3. Environmental Commission - December 17, 2007 4. Bassett Creek Water Management Commission - December 21, 2007 E. Bids and Quotes: 1. Rescue Vehicle - Bids 2. Utility Trailer and Attachments - Quotes 3. GreenlTee Mower - Quotes F. Support of Federal Appropriation Request for Improvements in the Vicinity of TH 100 and 1-394 08-9 PAGES 3. CONSENT AGENDA - CONTINUED G. Letters, Emails andlor Petitions 1. Letter from Bill Anderl Regarding III Program 2. Email from Bob Lazear Regarding Impact of Duke Realty Frontage Road Project on South Tyrol Neighborhood 3. Email from Kenneth Huber Regarding South Tyrol Hills Memo on DukelWest End 4. Email from Karl Batalden, Twin Cities Habitat for Humanity Regarding Foreclosure Remediation Proposal H. Receipt of Safe & Sober Challenge Grant 08-10 4. PUBLIC HEARINGS 7:00 PM A. Public Hearing - 2008-2009 Pavement Management Program 08-11 and 08-12 5. OLD BUSINESS 6. NEW BUSINESS A. Announcements of Meetings B. Mayor and Council Communications 7. ADJOURNMENT GUIDELINES FOR PUBLIC INPUT A copy of the agenda packet is available for the public's review prior to the Council Meeting at: 1) City Hall, City Manager's Office, from 8:30 a.m. to 4:30 p.m. beginning the Friday before the meeting; and 2) Golden Valley Library, Reference Desk, 830 Winnetka Avenue North, beginning the Saturday before the meeting. A copy of the agenda packet is retained on file in the City Manager's office. The agenda cover sheet is also available on the City's web site - www.ci.golden- valleV.mn.us. If you wish to be placed on the mailing list to receive mailed copies of the agenda cover sheet or have any uestions re ardin the a enda, lease call Jud Nail at 763-593-3991. Comprehensive Plan Amendments, Conditional Use Permits, Rezonings, Planned Unit Developments (PUD), Subdivisions (platting), and City Code Zoning Text Amendments A. Pre-hearing Presentations: 1. Council will bring on the table for consideration. 2. Applicant will make presentation. 3. Planning Commission Member or Staff will present the Commission's recommendation. B. Public Hearing: 1. The Mayor may ask people to identify how many wish to speak at the hearing. 2. If there are many people who wish to speak, the Mayor may set a time limit for statements. Groups are encouraged to use spokespersons, who will be given longer for presentations. 3. Give full name and address clearlv for the record when speaking. 4. Address all questions to the Mayor. The Mayor will then determine who will answer them. Questions will be answered when all persons have had a chance to speak. 5. No one will be given an opportunity to speak a second time until everyone has had an opportunity to speak initially. Please limit second presentation to new information and not rebuttals. 6. There will be no straw votes of people present. These are not helpful to the Council because they do not reflect total community sentiment. 7. At the close of the public hearing, the Council will debate the issue. Improvement Hearings A. Pre-hearing Presentations: 1. Staff will describe proposed improvements. 2. Citizens petitioning for improvement will be asked to describe their request. B. Public Hearing: 1. The same procedure will be followed as outlined above (B), except that voting for improvements requires differing majorities for approval depending upon the circumstances of the project. The voting requirements will be explained at the meeting. Testimony at a public hearing is one additional form of information that the City Council considers when making a decision. Your opinions, comments, and questions are welcomed and encouraged. Those persons unable to attend a meeting may send written correspondence to the City Council at City Hall. The City Council needs your participation to make the best decision for our community. alley Moran Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 4. A. Public Hearing for 2008-2009 Pavement Management Program, Public Improvement Projects 08-1 and 09-1 Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Summary As directed at the October 3, 2006, City Council meeting, a feasibility report has been prepared for the 2008-2009 Pavement Management Program (PMP). The feasibility report discusses rehabilitation of approximately 7.5 miles of local streets and 0.5 miles of Municipal State Aid streets, located north of Duluth Street and Golden Valley Road, east of Trunk Highway 100, west of Noble Avenue, and south of the north City limits, as shown on the attached location map. The feasibility report recommends constructing the improvements in the proposed project area into two construction contracts to be built over two years. The 2008 PMP will include Culver Road, all of the streets north of Culver Road, and Scott Avenue and Dawnview Terrace between Lilac Drive and Culver Road. The 2009 PMP will include the remaining streets within the project area south of Culver Road. 2008 PMP (08-1) The estimated cost for the 2008 PMP is $7,500,000, which includes all estimated construction costs and an estimated 25% of the construction costs for indirect project costs. The estimated indirect costs include project design, staking, construction observation, administration and legal expenses. The proposed financing includes an estimated $1,339,635 in special assessments in accordance with City policy. Other anticipated funding sources include $1,100,000 from the Water and Sewer Reserve Fund, (CIP W&SS-001, page 129); $900,000 from the Storm Sewer Improvement Fund, (CIP SS-1, pages 119); and $5,500,000 from the Street Improvement Fund, (CIP S-001, page 91). This project includes rehabilitation of the sanitary sewer system to address inflow and infiltration and other system deficiencies, storm sewer installation to facilitate drainage throughout the project area, concrete curb and gutter on all the streets being reconstructed and a concrete sidewalk on the west side of Regent Avenue, all as discussed within the feasibility report. Culver Road, a Municipal State Aid street within the 2008 PMP, is being reconstructed with local funds and is being specially assessed at the local street assessment rate as previously directed by the City Council. 2009 PMP (09-1) The estimated cost of the 2009 PMP is $9,147,500, which includes all estimated construction costs and an estimated 25% of the construction costs for indirect costs. The proposed financing includes $1,389,482 in special assessments in accordance with City policy. Other anticipated funding sources include $1,100,000 from the Water and Sewer Reserve Fund (CIP W&SS-001, page 129), $1,347,500 from the Storm Sewer Improvement Fund (CIP SS-001, pages 119 and SS-18, page 122), and $6,700,000 from the Street Improvement Fund CIP S-001, page 91). This proposed project includes rehabilitation of the sanitary sewer system to address inflow and infiltration and other system deficiencies, storm sewer construction to facilitate drainage throughout the project area, construction of nutrient and sediment removal pond in two locations, replacement of the watermain in the vicinity of Regent Avenue and Westbend Road, concrete curb and gutter on all streets being reconstructed, except Westbend Road west of Regent Avenue, and sidewalk construction on the west side of Regent Avenue, all as discussed within the feasibility report. Schedule Following authorization of the 2008 PMP, the anticipated project schedule is as follows: Open Bids Award Contract Begin Construction Complete Construction (substantial) April 3, 2008 April 15, 2008 April/May, 2008 Fall 2008 The anticipated milestone schedule for the 2009 PMP is as follows: Open Bids Award Contract Begin Construction Complete Construction (substantial) Late Fall 2008 Early Spring 2009 May, 2009 Fall 2009 Attachments Project Location Map ( 1 page) Resolution Ordering Certain Public Improvements and Authorizing Advertising for Bids for City Project 08-1,2008 Pavement Management Program (1 page) Resolution Ordering Certain Public Improvements and Authorizing Advertising for Bids for City Project 09-1,2009 Pavement Management Program (1 page) Feasibility Report prepared by the City of Golden Valley for City Improvement Project 08-01 and 09-01 (185 page bound booklet, loose in agenda packet) Recommended Action 1. Hold the Public Hearings for City Improvement Projects 08-1 and 09-1. 2. Motion to adopt Resolution Ordering Construction of Certain Proposed Public Improvements and Authorizing Advertising for Bids, Project 08-1,2008 Pavement Management Program. 3. Motion to adopt Resolution Ordering Construction of Certain Proposed Public Improvements and Authorizing Advertising for Bids, Project 09-1, 2009 Pavement Management Program. ....1 \~'- --]-1 __ \ 1-. '-,,~lJ __ T\ \ ~~-\l ~-I-- ~ J_ ~t\ --~ fI~, - -:;:-~ ~_ - .~ I 'I , .,'__' i..i"'" .l- ., f-f-. f-' I - -"-.. _____{'. r-- _,~,~~:\ . . ~=f~ ____ .. >~i.-= "=:.t-. ~('-_ ,]=J ....,.. ......... . _' _ ~__" \' ." r~= f-- ~~I-+-i,-t- '::--f-- -.L~ ,'fVfU' " ]-_. I I , ,- fiEm;+'f'~;'~! ~ · Ii ~r~.. ~ _~ ~ ~ +~ [j~~}=8$tfJ \ ,~ ..= e-~";' ".:u=f~~~~tt~iC~liIisouth ~ - - -JI---.J_~-~'-1,I.r.=.1.-=.1,:...~.~.i..:I.,-i:'i...r:.j,i, ~ . ~,. [I'ill." 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"..-'.--'~ .f....'--j .- -,-~~-_.\=!c=- -'- =I' J" ~ .-.-r--- I ~. ~==-.-=-:~'......-"..j=~....8 i'.' ,--1--1 .---- _+__! I "-. ,-, i ~ '----..._--"'~~<.~-,/----/-;'---=I ! :-.-J __ ~'____f"_~__ - ,.. . / /" I : 1-1-1"". 1"1 i I I '< i '. .. ....u'.' "'iil" ..' 'I I : I I -_L_L..LJ,i _ LL set Creek - - .... 'fJrk Pond .. . '-~L____J .... \ ._.._..__. .. ._.._.. .. I ! / \ I / / )-_ I PI ? \ H .~ ?F~- ~n . ~. I --~ ----.C . ~~t I I . ..-., ~ - I -- J 1 'I F- -f~ +-- , 11.;~Y . -'----, ~~ -- t-' - -==+= -- - I- I I Exhibit 1 Resolution 08-11 February 19, 2008 Member introduced the following resolution and moved its adoption: RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PROPOSED PUBLIC IMPROVEMENTS AND AUTHORIZING ADVERTISING FOR BIDS PROJECT 08-1 2008 PAVEMENT MANAGEMENT PROGRAM BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, as follows: 1. That a public hearing held on this day at 7:00 pm, at the address of 7800 Golden Valley Road in the City of Golden Valley, Minnesota, after notice of said hearing duly published as required by law, this Council has consulted the view of all persons interested, and, being fully advised of the pertinent facts, does hereby determine to proceed with the construction of certain proposed public improvements for the said City, in accordance with the description of said improvements contained in said notice. 2. It is hereby found and determined that Public Improvements Project 08-1, is feasible and can best be constructed as set forth in said report and not in connection with some other improvements. (Th~ Council reserves the right to consolidate said improvements with other public improvements if it seems advisable to do so.) It is further found that the improvements are effective and necessary. 3. The cost of said improvements shall be paid in part out of special assessment to be levied as set forth in said notice of public hearing. 4. The City Engineer is hereby designated as engineer for the proposed public improvements, and is hereby authorized, ordered and instructed to prepare final plans and specifications for said improvements and obtain proposals for the same in accordance with said report except as modified at the Public Hearing. 5. That the City Clerk shall prepare an Advertisement for Bids for making such improvements. The advertisement shall be published as required by statute, shall specify work to be done and shall state the time and place that the bids shall be opened and considered by the City Engineer and City Clerk, and that no bids will be considered unless sealed and filed with the Clerk. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Resolution 08-12 February 19, 2008 Member introduced the following resolution and moved its adoption: RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PROPOSED PUBLIC IMPROVEMENTS AND AUTHORIZING ADVERTISING FOR BIDS PROJECT 09-1 2009 PAVEMENT MANAGEMENT PROGRAM BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, as follows: 1. That a public hearing held on this day at 7:00 pm, at the address of 7800 Golden Valley Road in the City of Golden Valley, Minnesota, after notice of said hearing duly published as required by law, this Council has consulted the view of all persons interested, and, being fully advised of the pertinent facts, does hereby determine to proceed with the construction of certain proposed public improvements for the said City, in accordance with the description of said improvements contained in said notice. 2. It is hereby found and determined that Public Improvements Project 09-1, is feasible and can best be constructed as set forth in said report and not in connection with some other improvements. (The Council reserves the right to consolidate said improvements with other public improvements if it seems advisable to do so.) It is further found that the improvements are effective and necessary. 3. The cost of said improvements shall be paid in part out of special assessment to be levied as set forth in said notice of public hearing. 4. The City Engineer is hereby designated as engineer for the proposed public improvements, and is hereby authorized, ordered and instructed to prepare final plans and specifications for said improvements and obtain proposals for the same in accordance with said report except as modified at the Public Hearing. 5. That the City Clerk shall prepare an Advertisement for Bids for making such improvements. The advertisement shall be published as required by statute, shall specify work to be done and shall state the time and place that the bids shall be opened and considered by the City Engineer and City Clerk, and that no bids will be considered unless sealed and filed with the Clerk. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Memoran m Fire Department 763-593-8055/763-512-2497 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 1. B. Oath of Office - Firefighters Ryan Hering, Aaron Johnson, Peter Radermacher and Benjamin Vogel Prepared By Mark Kuhnly, Chief of Fire & Inspections Summary Battalion Chief Crelly will introduce the firefighters present to take their oath of office. Recommended Action Mayor Loomis administers the oath of office to Firefighters Ryan Hering, Aaron Johnson, Peter Radermacher and Benjamin Vogel. I alley em randu Finance 763-593-8013 I 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of check register for various vendor claims against the City of Golden Valley. Attachments Loose in agenda packet. Recommended Action Motion to authorize the payment of the bills as submitted. tn PUb~U~y Fire Department 763-593-8055 I 763-512-2497 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. C. 1. Rental Property Licenses . Prepared By Becky Perkins, Office Clerk Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the License Number, Applicant, License Type and Fee of those who hAvenue submitted an application for approval. #3045 #3039 #3048 #3049 #3047 #3050 #3072 #3069 #3070 laurel Estates Apartments 5610 laurel Avenue Rental Property $1,400.00 laurel Terrace Apartments 250 Turners Crossroads Rental Property $100.00 Medley Park Townhomes 2345-2357 Mendelssohn lane Rental Property $170.00 Medley Park Townhomes 2352-2368 Mendelssohn lane Rental Property $190.00 Medley Park Townhomes 2359-2371 Mendelssohn lane Rental Property $170.00 Medley Park Townhomes 2373-2385 Mendelssohn lane Rental Property $170.00 Village Terrace Apartments 271/273 Yosemite Circle Rental Property $320.00 Village Terrace Apartments 243 Yosemite Circle Rental Property $230.00 Village Terrace Apartments 251/253 Yosemite Circle Rental Property $320.00 #3071 Village Terrace Apartments Rental Property $320.00 261/263 Yosemite Circle #3073 Crossroads Rental Property $440.00 5601 Glenwood Avenue #3066 Colonial Apartments Rental Property $220.00 5743 Glenwood Avenue #3067 Colonial Apartments Rental Property $220.00 5745 Glenwood Avenue #3068 Colonial Apartments Rental Property $220.00 9110 GoldenValley Road #3081 Golden Valley Townhomes Rental Property $160.00 2100 Douglas Drive #3100 Golden Valley Townhomes Rental Property $120.00 3354 Lilac Drive. #3091 Mallard Creek Rental Property $100.00 8300 Golden Valley Road #3056 Mallard Creek Rental Property $100.00 8400 Golden Valley Road #3082 Dover Hill Apartments Rental Property $1,960.00 2400 Rhode Island Avenue North #3083 Dover Hill Apartments Rental Property $180.00 2436 Rhode Island Avenue North #3084 Dover Hill Apartments Rental Property $180.00 2458 Rhode Island Avenue North #3085 Dover Hill Apartments Rental Property $180.00 2476 Rhode Island Avenue North #3088 Dover Hill Apartments Rental Property $180.00 2520 Rhode Island Avenue North #3089 Dover Hill Apartments Rental Property $180.00 2542 Rhode Island Avenue North #3090 Dover Hill Apartments Rental Property $180.00 2564 Rhode Island Avenue North #3046 Golden Valley Arms Apartments Rental Property $1,120.00 6150 St. Croix Avenue North o Valley City Administration/Council 763-593-8006/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. C. 2. Gambling License Exemption and Waiver of Notice Requirement - St. David's Child Development and Family Services Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments Application for Exempt Permit (2 pages) Letter from St. David's Child Development and Family Services requesting waiver of 30 day waffing period (1 pag~ Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for St. David's Child Development and Family Services. Minnesota Lawful Gambling LG220 Application for Exempt Permit An exempt permit may be issued to a nonprofit organization that: · conducts lawful gambling on five or fewer days, and · awards less than $50,O~0 jn.prizesduri~9..a calendar year. Fee is $50 for . each eV~l1t Page 1 of 2 6/07 For Board Use Only Check # $ ORGANllAfIO.I'JINFPRIVIATIQN, Previous gambling permit number (f\...,J ~"f"fAqHAq.O. p'(.q~9NE,'()I7!HE::'J::,(:)~~9vVIN(r'~QRrer~QPf::'Qf'N()~R'f~PF. tT.~T.....ATU. s.. .. .. .... .. -, ",'.' ".,.",',-" ,. .... ......... ,',.' ......,'.,'... ,',- .,.',.....,-..-_..-,'..,.', ,,-,;,,- ,-.. ,,-. '--P.'-- ..-_.."....... .--. .. '--,. .. * Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. _ NonprofitArtlcles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651-296-2803 '~nternal Revenue Service -IRS income tax exemption [501(c)] letter In your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, send your federallD number and the date your organization initially applied for tax exempt status to: IRS, P.O. Box 2508, Room 4010, Cincinnatl,OH 45201 _Internal Revenue Service - Affiliate of national, statewide, or International parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS lettershowing your parent organization is a registered nonprofit 501(c) organization with a group ruling b. the charter or letter from your parent organization recognizing your organization as a subordinate. _Internal Revenue Service - proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the Internal Revenue Service, no attachment is required. GAM BI.ING.PREMi$E~'INFQBI'JIA-rIQN ..... Check the box or boxes that Indicate the type of gambling activity your organization will conduct: D *6ingo ~affles D *Paddlewheels D *Pull-Tabs D *Tipboards * Gambling equipment for pull-tabS, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo number selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors, or cali 651-639-4076. LG220 Application for Exempt Permit L()GAl;.UNI;r'<>I7::l~Cf)'Jlf;RNMeNm::'~~~N~YVl.:;J;P,$Ml:NT;J'>":"'... If the gambling premises is within city limits, the city must sign this applic;ation. Check (..J) the action that the city Is taking on this application. The application Is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1 st class city). _The application is denied. Print city name 0dldeA Vq/1e1 Page 2 of2 6/07 ....:;,..,,'.' If the gambling premises is located in a township, both the c;ounty and township must sign this application. Check (..J) the action that the county is taking on this application. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days. _The application is denied. Print county name On behalf of the county, I acknowledge this application. Signature of county personnel receiving application Title Date--'--'_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the townShip limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.213, subd. 2)] Print township name Signature of township official acknowledging application Title Date GHIEF:I;XECUT.....I.V. ..gtO....FFICER..S.:::s....IG...NA.......T...UREG';.....;.fl.....')..... !'.:' .. .. ," ......, ',. -- "".," ...... The Information provided In this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and retume the Board within 30 days of the date of our gambling activity. ~/~ or Chief executive officer's signature Complete an application for each gam . one day of gambling activity . two or more consecutive days of gambling activity . each day a raffle drawing is held Send application with: . a copy of your proof of nonprofit status, and . $50 application fee for each event. Make check payable to "State of Minnesota." To: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Date Financial report and recordkeeping required A financial report form and instructions will be sent with your permit. Within 30 days of the activity date, complete and retum the financial report form to the Gambling Control Board. Questions? Call the Licensing Section of the Gambling Control Board at 651-639-4076. Data privacy. This form will be made available In altemative format (i.e. large print, Braille) upon request. The Information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be Involved In lawful gambling activities in Minnesota. You have the right to refuse to supply the Information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence. may refuse to issue you a permit. If you supply the Information requested, the Board will be able to process your application. Your name and and your organization's name and address wiD be public information when received by the Board. All the other information you provide will be private data until the Board Issues your permit. When the Board issues your permit. aU of the information provided to the Board will become public. If the Board does not issue a permit. all information provided remains private, with the exception of your name and your organlzatlon's name and address which will remain public. Piivete data are available to: Board members, Board staff whose work requires access to the information; Minnesota's Department of Public Safety; Attomey General; Commissioners of Administration, Finance, and Revenue; Legislative Auditor, national and Intematlonal gambling regulatory agencies; anyone pursuant to court order. other Individuals and agencies that are specifically authorized by state or federal law to have access to the Information; Individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. Building stronger families and communities through innovative programs that change people's lives. February 8, 2008 Judy Nally Administrative Assistant City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 Dear Ms. Nally: St. David's Child Development & Family Services will host its annual fundraising gala at the Golden Valley Country Club on Saturday, March 8, 2008. We respectfully request that the City Council waive the customary 3D-day waiting period for exemption for lawful gambling permit. Thank you for your time and consideration. Please contact me with questions. S~M Layne Trout Community Relations & Development St. David's Child Development & Family Services 952-548-8627 ltrout@stdavids.net 3395 Plymouth Road Minnetonka, MN 55305 OS (952) 939-0396 MainffTY (952) 939-9266 Fax . Servine more than 3,500 famiCies with 1fices in '.M.innetonfa and sate((ite sites in Osseo and CrystaC Hey emora City Administration/Council 763-593-8006/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. C. 3. Gambling License Exemption and Waiver of Notice Requirement - American Cancer Society Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments Application for Exempt Permit (2 pages) Letter from American Cancer Society requesting waiver of 30 day waiting period (1 page) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for American Cancer Society. Minnesota Lawful Gambling LG220 Application for Exempt Permit An exempt permit may be issued to a nonprofit organization that: · conducts lawful gambling on five or fewer days, and . awards less than $50,000 in prizes during a calendar year. Page 1 of 2 6/07 For Board Use Only Fee is $50 for Check # each event $ ORGANIZATION INFORMATION Organization name I\f'\trt~ C/lftGer S()ae Previous gambling permit number ;11 Type of nonprofit organization. Chec eV) one. D Fraternal D Religious D Veterans Itl Other nonprofit organization Mailing address County 16f Name of ch~utive officer (CEO) on ( lV\ . 5'1- z,'Y?,1L/.tD ATTACH A COPY OF ONE OF THE FOllOWING FOR PROOF OF NONPROFIT STATUS * Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. _ Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651-296-2803 ~ Internal Revenue Service -IRS income tax exemption [501 (c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, send your federal 10 number and the date your organization initially applied for tax exempt status to: IRS, P.O. Box 2508, Room 4010, Cincinnati,OH 45201 _Internal Revenue Service - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a registered nonprofit 501(c) organization with a group ruling b. the charter or letter from your parent organization recognizing your organization as a subordinate. _Internal Revenue Service - proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the Internal Revenue Service, no attachment is required. GAMBLING PREMISES INFORMATION Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) -0 Zip Code MIJ County Check the box or boxes that indicate the type of gambling activity your organization will conduct: D *Bingo ~affles D *Paddlewheels D *Pull-Tabs D *Tipboards * Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo number selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors, or call 651-639-4076. Page 2 of 2 6/07 LG220 Application for Exempt Permit LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gambling premises is within city limits, the city must sign this application. Check <...J) the action that the city is taking on . this application. t The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1 st class city). _The application is denied. Print city name (bolden lIa Ile; On behalf of the city, I acknowledge this application. ture f city rson receiving application Date2-/~1 Ot:{ CHIEF EXECUTIVE OFFICER'S SIGNATURE If the gambling premises is located in a township, both the county and township must sign this application. Check (...J) the action that the county is taking on this application. _The application is acknowledged with no waiting period. The application is acknowledged with a 30 day waiting - period, and allows the Board to issue a permit after 30 days. _The application is denied. Print county name On behalf of the county, I acknowledge this application. Signature of county personnel receiving application Title Date_I_I_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.213, subd. 2)J Print township name Signature of township official acknowledging application Title Date The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed a ret to he/oard within 30 days of the date of our gambling .activity. . Chiefexecutiveofficer'ssignature I- - Date ?--/ {( / () 1$ Complete an application for each gambi Financial report and recordkeeping . one day of gambling activity required . two or more consecutive days of gambling activity A financial report form and instructions will be . each day a raffle drawing is held sent with your permit. Within 30 days of the Send application with: a(:tivity date, complete and return the financial a copy of your proof of nonprofit status, and report forrn to the Gambling Control Board. $50 application fee for each event. Make check payable to "State of Minnesota." To: Gambling Control Board 1711 West County Road S, Suite 300 South Roseville, MN 55113 Questions? Call the Licensing Section of the Gambling Control Board at 651-639-4076. Data privacy. This form will be made available in alternative format (i.e. large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information you provide will be private data until the Board issues your permit. When the Board issues your permit, all of the information provided to the Board will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your name and your organization's name and address which will remain public. Private data are available to: Board members, Board staff whose work requires access to the information; Minnesota's Department of Public Safety; Attorney General; Commissioners of Administration, Finance, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. FEB-12-2008 13:39 P.01/01 'I American <:. C<lnct;>r W Society February 12, 2008 Ms. Judy Nally Administrative Assistant City of Golden Valley 7800 Golden Valley Rd Golden Valley, MN 55427 :Dear Judy: The Creative Black Tie Gala ofthe American Cancer Society will hold its annual fundraishlg gala on Aprilll, 2008. We Respectfully reqncst that the City Council wai ve the 30 -day waiting period for the exemption for lawful gambling permit required for this type of event. Megan Barber Premier Events Manager American Cancer Society 651.255.8160 Midwest Division, Inc. Iowa 6364 Hick.man Road, Suite D, Des Moines, IA 50325-4314 t) 515.253.0147/1.800.688.0147 f) 515.253.0806 Minnesota 2520 Pilot Knob Road, Ste. 150. Mendota Heights, MN 55120-1158 t) 651.255.8100 11.800.582.5152 f) 65l.Z55.8133 South Oakota 4904 South Tethnopolis Drive, Sioux Falls, SD 57106-4230 t) 605.361.8277 /1.800.660.7703 f) 605.361.8537 Wisconsin N19 W24350 Riverwood Drive, PO Box 902, Pewaukee, WI 53072-0902 t) 262.523.5500/1.800.947.0487 f) 262.523.55 Cancer Information 1.S00.ACS.2345 www.cancer.org TOTAL P.01 Hey moran m City Administration/Council 763-593-8006 I 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. C. 4. Gambling License Exemption and Waiver of Notice Requirement - Northwest Suburban Optimist Club Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments Application for Exempt Permit (2 pages) Letter from Northwest Suburban Optimist Club requesting waiver of 30 day waiting period (1 page) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for Northwest Suburban Optimist Club. Minnesota Lawful Gambling LG220 Application for Exempt Permit An exempt permit may be issued to a nonprofit organization that: · conducts lawful gambling on five or fewer days, and · awards less than $50,000 in prizes during a calendar year. . .. __ _w n.. ..__................. il'l~c~'... Organization name Previous gambling permit number NORTHWEST SUBURBAN OPTIMIST CLUB X - 4230~ Type of nonprofit organization. Check (~) one. D Fratemal D Religious D Veterans 0 Other nonprofit organization Mailing address City StatelZip Code County 7001 Golden Valley Rd Golden Valley MN Hennepin Name of chief executive officer (CEO) Daytime phone number Chr*stine Swanson 952-475-7967 :~.I~I,:I".I~..... ."...i~ff.l;1ei14t4~If,t.jI...~~I;,gl~~;,.. ....IIRI;Fl"f)$:ffjJl&Ji~~.'i:)/ Fee is $50 for each event Page 1 of 2 6107 For Board Use Only Check # $ * Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. V Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651-296-2803 _ Internal Revenue Service -IRS income tax exemption [S01(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, send your federal ID number and the date your organization initially applied for tax exempt status to: IRS, P.O. Box 2508, Room 4010, Cincinnati,OH 45201 _Internal Revenue Service - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter shOwing your parent organization is a registered nonprofit 501(c) organization with a group ruling b. the charter or letter from your parent organization recognizing your organization as a subordinate. _Internal Revenue Service - proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the Internal Revenue Service, no attachment is required. 111:11 ..-,.....-,-,.......-.,-.....-.......... Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) Golden Valle Countr Club Address (do not use PO box) City 7001 Golden Valley Rd Golden Valley Date(s) of activity (for raffles, indicate the date of the drawing) Zip Code 55427 County Hennepin May 15, 2008 Check the box or boxes that indicate the type of gambling activity your organization will conduct: D *Bingo 0 Raffles D *Paddlewheels 0 *Pull-Tabs D *Tipboards * Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo number selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on Ust of Ucensed Distributors, or call 651-639-4076. LG220 Application for Exempt Permit !~~~I:f!$;"~ltf"~171"'~~it;:I'EI}JfIi~~';IIlI)ff;I~MJ;~I;'W{j!;"?:', Page 2 of 2 6/07 If the gambling premises is within city limits, the city must sign this application. Check <") the action that the city is taking on this application. X.The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). _The application is denied. Print city name (p 41den Val J~ On behalf of the city, I acknowledge this application. . ure of c~rsonnel receiving application Date~/~~ If the gambling premises is located in a township, both the county and township must sign this application. Check <") the action that the county is taking on this application. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days. _The application is denied. Print county name On behalf of the county, I acknowledge this application. Signature of county personnel receiving application Title Date---!_I_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.213, subd. 2)] Print township name Signature of township official acknowledging application Title Date The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and return d to the oard within 30 days of the date of our gambling activity. Chief executive officer's signature Complete an appticatlon for each gambing activity: . one day of gambling activity . two or more consecutive days of gambling activity . each day a raffle drawing is held Send application with: . a copy of your proof of nonprofit status, and . $50 application fee for each event. Make check payable to "State of Minnesota." To: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Date 2- 1 ('31 C5~ Financial report and recordkeeping required A financial report form and instructions will be sent with your permit. Within 30 days of the activity date, complete and return the financial report form to the Gambling Control Board. Questions? Call the Licensing Section of the Gambling Control Board at 651-639-4076. Data privacy. This form win be made available in alternative format Q.e. large print, Braille) upon request. The information requested on this form (and any attachments) win be used by the GambUng Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit If you supply the information requested, the Board win be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information you provide win be private data until the Board issues your pennit. V\Ihen the Board issues your permit, aft of the information provided to the Board will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your name and your organization's name and address which will remain pubUc. Private data are available to: Board members, Board staff whose work requires access to the information; Minnesota's Department of Public Safety; Attorney General; Commissioners of Administration, Finance, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; irxflViduals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. NORTHWEST SUBURBAN OPTIMIST CLUB 7001 Gold.- Valley Rd, Golden Valley, MN 55427 Date: February ll.... 2008 Golden Valley City Offices 7800 Golden Valley Road Golden Valley, MN 55427 Re: Gambling license application for raffle on May 15, 2008 at the Golden Valley Country Club Attn: Mayor and Council For the attached applicatioI4 the Northwest Suburban Optimist Club (formerly Optimist Club of Golden Valley) respectfully requests a waiver of the usual 30 day waiting period. Tbankyou. Sin~t :L [t: l'~ ,A-; '-T Phone: ttSz.- ~"')s lito I ~ - o Police Department 763-593-8079 I 763-593-8098 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. C. 5. Therapeutic Massage Facility - Artistic Urges LLC d/b/a Artistic Urges Hair Consultants Prepared By Stacy A. Altonen, Chief of Police Jim Roberts, Detective Summary Artistic Urges LLC d/b/a Artistic Urges Hair Consultants, located at 1405 North Lilac Drive, Suite 114, has applied for a therapeutic massage facility license. Documents submitted by the applicant indicate that Artistic Urges LLC d/b/a Artistic Urges Hair Consultants is wholly owned by DeVonne Lynn Reinhardt-Brock of Minneapolis, Minnesota. Ms. Reinhardt-Brock has owned/operated Artistic Urges LLC d/b/a Artistic Urges Hair Consultants since 1991. Artistic Urges LLC d/b/a Artistic Urges Hair Consultants has previously had a massage facility issued by the City. A background investigation of Ms. Reinhardt-Brock, including record checks and inspection of the facility, as required by City Code, has been completed. Both meet City Code requirements for the issuance of a therapeutic massage facility license. Recommended Action Motion to approve the issuance of a therapeutic massage facility license to Artistic Urges LLC d/b/a Artistic Urges Hair Consultants at 1405 North Lilac Drive, Suite 114. Public ~H~y Me 0 U Police Department 763-593-8079 I 763-593-8098 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. C. 6. Therapeutic Massage Certificate - Janet Midthun Prepared By Stacy A. Altonen, Chief of Police Jim Roberts, Detective Summary Janet Marie Midthun has applied for a therapeutic massage certificate for the 2008 license year. Ms. Midthun has previously held a therapeutic massage certificate in the City of Golden Valley and the City of Plymouth. Ms. Midthun will be employed at Artistic Urges LLC d/b/a Artistic Urges Hair Consultants, located at 1405 North Lilac Drive, Suite 114. A background investigation including record checks was completed and Ms. Midthun meets City Code requirements. Recommended Action Motion to approve the issuance of a therapeutic massage certificate to Janet Midthun at Artistic Urges Hair Consultants, 1405 North Lilac Drive, Suite 114. Police Department 763-593-8079 I 763-593-8098 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. C. 7. Therapeutic Massage Certificate - Rebecca Swanson Prepared By Stacy A. Altonen, Chief of Police Jim Roberts, Detective Summary Rebecca Elizabeth Swanson has applied for a therapeutic massage certificate for the 2008 license year. This is the first application for Ms. Swanson in the City of Golden Valley. Ms. Swanson will be employed at Artistic Urges LLC d/b/a Artistic Urges Hair Consultants, located at 1405 North Lilac Drive, Suite 114. A background investigation including record checks was completed and Ms. Swanson meets City Code requirements. Recommended Action Motion to approve the issuance of a therapeutic massage certificate to Rebecca Swanson at Artistic Urges Hair Consultants, 1405 North Lilac Drive, Suite 114. Public Jl~y Memo n m Police Department 763-593-8079 I 763-593-8098 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. C. 8. Gambling Premises Permit Application - Suburban Law Enforcement Association Prepared By Stacy A. Altonen, Chief of Police Jim Roberts, Detective Summary Suburban Law Enforcement Association has submitted an application for a Minnesota Lawful Gambling Premises Permit at Majors Sports Cafe, 6400 Wayzata Boulevard. The Suburban Law Enforcement Association was formed in 1937 as a non-profit fraternal group of law enforcement officers serving the Twin Cities Metropolitan area in Minnesota. The Association strives to foster and cultivate the professional stature and the social relationships of its members. Suburban Law Enforcement Association currently operates a pull-tab booth at Joe Sensors located in Roseville. Documents received from the applicant show that the Minnesota Gambling Control Board currently licenses the organization and its gambling manager, Elson Lee Ukestad. A background investigation was conducted by the Police Department reference this permit application. This investigation included checks with the City of Golden Valley Finance Department, the Gambling Enforcement Division of the Minnesota Department of Public Safety, and the Minnesota Gambling Control Board. No negative information was uncovered by the investigation. The applicant has met statutory and ordinance requirements for issuance of a lawful gam~ling premises permit. Attachment Resolution Approving Issuance of a Premises Permit for the Conduct of Lawful Gambling - Suburban Law Enforcement Association (1 page) Recommended Action Motion to adopt the Resolution Approving Issuance of a Premises Permit for the Conduct of Lawful Gambling - Suburban Law Enforcement Association. Resolution 08-8 February 19, 2008 Member introduced the following resolution and moved its adoption: RESOLUTION OF THE CITY OF GOLDEN VALLEY APPROVING ISSUANCE OF A PREMISES PERMIT FOR THE CONDUCT OF LAWFUL GAMBLING (SUBURBAN LAW ENFORCEMENT ASSOCIATION) WHEREAS, Minnesota Statutes Chapter 349 provide for the licensing of lawful gambling by the State Gambling Control Board ("Board"); and WHEREAS, a licensed organization may not conduct lawful gambling at any site unless it has first obtained from the Board a premises permit for the site; and WHEREAS, the Board may not issue or renew a premises permit unless the organization submits a resolution from the City Council approving the premises permit; said resolution shall have been adopted within 60 days of the date of the application was received by the City; NOW, THEREFORE, BE IT RESOLVED by the City of Golden Valley that the applicant listed below does meet the criteria necessary to receive a premises permit and the application is hereby approved: (Name and Address of Organization) Suburban Law Enforcement Association, 1970 Oakcrest Avenue, Roseville, MN 55113 (Name and Address of Site where Premises Permit Sought) Major's Sports Cafe, 6440 Wayzata Boulevard, Golden Valley, Minnesota 55426 Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the Golden Valley Planning Commission January 14, 2008 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, December 17, 2007. Chair Keysser called the meeting to order at 7 pm. Those present were Planning Commissioners Cera, Eck, Keysser, Kluchka, McCarty, Schmidgall and Waldhauser. Also present was Council Member Bob Shaffer, Director of Planning and Development Mark Grimes, Planning Intern Joe Hogeboom and Administrative Assistant Lisa Wittman. 1. Approval of Minutes December 17,2007 Joint Planning/Environmental/Open Space and Recreation Commission Meeting Eck referred to the last sentence on page 2 and asked for clarification on the "best management practices" regarding bacteria levels and geese. Grimes stated that Lundstrom didn't specifically discuss the best management practices but be did discuss buffer zones around ponds and how geese tend to stay out of those buffer zones which helps keep bacteria levels down. MOVED by Eck, seconded by McCarty and motion carried unanimously to approve the December 17,2007 joint Planning/Environmental/Open Space and Recreation Commission meeting minutes as submitted. December 17, 2007 Regular Planning Commission Meeting Waldhauser referred to the first paragraph on page 2 and stated that the second sentence should read as follows: He said that increasing the volume "of space between houses" would mean more than reducing the height... MOVED by Eck, seconded by Cera and motion carried unanimously to approve the December 17, 2007 regular Planning Commission meeting minutes with the above noted correction. 2. Informal Public Hearing - RHT Office LLC - 9400 Golden Valley Road Applicant: RHT Office LLC Address: 9400 Golden Valley Road Purpose: To allow the applicant to operate an employee only daycare center in the Business and Professional Offices Zoning District Minutes of the Golden Valley Planning Commission January 14, 2008 Page 2 Hogeboom explained that RHT Office LLC is the owner of the property at 9400 Golden Valley Road and that Meridian Services and Orion ISO currently occupy the building. He stated that the property is zoned Business and Professional Offices and the applicant is proposing to operate an employee only daycare center in approximately 1,000 square feet of the building which requires a Conditional Use Permit. He discussed the ten factors that the Planning Commission must consider when reviewing a Conditional Use Permit application. He noted that the daycare will have approximately 2 employees and staff believes that traffic in the area won't be impacted by this proposed use and there should be no effect on the surrounding properties. Therefore, staff is recommending approval of this Conditional Use Permit. Keysser asked about the building expansion currently under construction. Hogeboom said he would like the applicant to discuss the building expansion. Kluchka noted that the applicant's narrative states that they would like to provide daycare for 10 children. He asked if that number (10 children) is space specific or operation specific and if the space would actually allow for more than 10 children. Grimes stated that the space could allow for more children but that the State specifies the limits. He added that the Planning Commission could be more flexible and allow the applicant to have 10 to 15 children instead of limiting it to 10. Keysser said he thinks it makes sense to allow for 10 to 15 children so the applicant wouldn't have to amend their Conditional Use Permit for an 11th child. Kluchka noted that the applicant's narrative states that the daycare will serve 10 employees, not 10 children. Steve Johnson, TDB Builders, applicant, referred to a site plan of the interior of the building and pointed out the proposed daycare space and outdoor play area. He noted that the neighboring property to the north would be screened from the outdoor play area. He clarified that the narrative submitted with the application should have stated that the daycare will serve 10 children, not 10 employees. He explained that the daycare area has the capacity for occupancy for 28 children. However, the owner of the business does not want to apply for licensing beyond 10 children. He referred to the building expansion currently underway and stated that it is a LEED certified building. Eck asked why this business would have a greater need for a daycare than another business might have. Johnson stated that this business has a predominately female work force and he. thinks more businesses will be providing this type of amenity in the future. Kluchka said he thinks other businesses should be encouraged to offer this amenity and suggested putting an article about this building and the daycare use in the City newsletter. Minutes of the Golden Valley Planning Commission January 14, 2008 Page 3 Grimes stated that daycare facilities are allowed with a Conditional Use Permit in the Light Industrial and Industrial zoning districts and suggested the same could be allowed in the Business and Professional Offices zoning district. Kluchka asked if the owner will be installing bicycle racks as a part of their expansion. Johnson stated yes and explained that the LEED certification process requires bicycle racks. He also stated that they will have special parking stalls for hybrid cars and they are recycling the demolition materials as well. Waldhauser asked about sidewalk connections to the site. Johnson said the architect is currently working on that part of the plans. Keysser opened the public hearing. Seeing and hearing no one wishing to comment, Keysser closed the public hearing. Kluchka suggested removing condition number three that states there can be no greater than 10 children attending the daycare since it's regulated by the State licensing process. Waldhauser agreed. Cera said he would like to keep that condition in the approval because the City would like to know if the applicant ever considers changing that number. Grimes said staff will review the existing zoning code as it relates to daycare centers in order to allow daycare centers in additional zoning districts. MOVED by McCarty, seconded by Cera and motion carried unanimously to recommend approval to allow the applicant to operate an employee only daycare room in the Business and Professional Offices Zoning District with the following conditions: 1. No outdoor signage may be used to advertise or otherwise promote the daycare. 2. Children attending the daycare must have a parent who is employed in the facility. 3. The number of children attending the daycare at any time must be no greater than ten. 4. The hours of normal operation shall be Monday through Friday from 7 am to 7 pm. 5. All improvements to the building must meet the City's Building Code requirements. 6. All necessary licenses must be obtained by the Minnesota Department of Health and the Minnesota Department of Human Services. 7. All requirements must be met for the installation of fire safety equipment. 8. All other applicable local, state and federal requirements shall be met at all times. 9. Failure to comply with any of the terms of this permit shall be grounds for revocation. Minutes of the Golden Valley Planning Commission January 14, 2008 Page 4 3. Discussion Regarding In-fill Housing Issues Grimes reminded the Commission of their December 17 meeting where Councilmember Shaffer made several suggestions on the proposed ordinance changes regarding in-fill housing development. Grimes referred to his memo dated January 11 and reviewed his proposed language changes. The first proposed change states that the setback requirement for houses and structures would be increased after the height goes over 15 ft. For all lots 65 ft. or greater in width, the side setback would increase % ft. for every foot of height over 15 ft. up to the maximum allowed height. For lots less than 65 ft. wide, the side setback would increase % ft. for every two feet of height over 15 ft. up to the maximum allowed height. This change would require that all new houses and additions to existing houses be "stepped back" as the height increases. Keysser asked how the above language would apply to additions to houses. Waldhauser said it would mean a second story addition would have to comply with the proposed new language. Keysser said he strongly objects to applying this language to additions. Cera asked about the height of a one-story house. Grimes said a one-story house is approximately 15 feet in height. McCarty said he is also against the proposed new height language applying to additions because it will cause the Board of Zoning Appeals to get a lot a variance requests. Keysser added that he wants people to be able to add on to their homes. Waldhauser stated that reducing a second story would help create more space between houses. Cera agreed and stated that if a second story goes straight up on top of a first story it creates an alley affect between houses. Kluchka suggested requiring the proposed new height language only ifthe footprint of a house changes because of an addition. Keysser said he likes that compromise. He added that people buy houses with expectations of expanding it in the future. McCarty suggested requiring the proposed new height language if the footprint were to change by a certain percentage. Waldhauser questioned if the 28 foot height limit would allow for a two-story house. Schmidgall disagreed with the suggestion of only requiring the proposed new height language if the footprint changes and stated that if this new language doesn't apply to remodels and additions they might as well do nothing to the current ordinances. Keysser said he doesn't think it is fair to limit people. McCarty agreed and questioned how the proposed new language would work if someone just wanted to add a small front entryway Minutes of the Golden Valley Planning Commission January 14, 2008 Page 5 addition. Keysser said that is why he likes the idea of allowing a certain percentage of the footprint to be changed before the new height language applies. He suggested allowing 10% of an existing footprint to be changed before the height language would apply. Waldhauser questioned if that would force people to expand into the side yard setback area. Eck said he doesn't understand the rationale of allowing a new structure to be built one way and an addition or a remodel being required to be built a different way because the end result is the same. McCarty said that people would know the rules from the beginning if they were building a new house. Cera questioned the difference between a "tear down" and an addition if the existing foundation is used. McCarty said he thinks there is a difference if the footprint changes. Schmidgall said he would support the first change referenced in Grimes' memo as is. Keysser asked the Commissioners what they thought about allowing a small percentage of change in the footprint of a house before the new height language would apply. Schmidgall said he wants the new ordinance to apply whether there is a new house or an addition built. Keyser said he would be willing to support the new height language if it allows for a small percentage of a footprint to be changed without having to conform to the new language. He proposed that the percentage be 10%. McCarty said he would be comfortable with 20%. Kluchka questioned how much of a hardship they want to put on people with narrow lots. Eck reiterated that he thinks the end result of a new home and an addition would be the same. Grimes said it is a question of what is better and what is worse, building up or building out, because a person could put a large addition on the back of their home that could ruin a neighbor's view also. Kluchka said he wants to encourage people to improve their homes and from an environmental and energy perspective it makes more sense to "build up" rather than out. Grimes noted that there are other parts of the proposed new ordinance that will address these infill development issues such as reducing impervious surface. Keysser suggested the Commissioners vote on each item in Grimes' memo individually. Grimes told the Commissioners that any of them could write a minority report to the City Council. MOVED by McCarty, seconded by Kluchka and motion carried 4 to 3 to recommend approval of the following language to be added to the R-1 Single Family zoning District: The setback requirement for houses and structures would be increased after the height goes over 15 ft. if the foundation size or footprint of the structure is increased by 10% or Minutes of the Golden Valley Planning Commission January 14, 2008 Page 6 more. For all lots greater than 65 ft. in width, the side setback would increase % ft. for every foot of height over 15 ft. up to the maximum allowed height. For lots 65 ft. or less in width, the side setback would increase % ft. for every two feet of height over 15 ft. up to the maxim.um allowed height. This change would require that all new houses and additions to existing houses increasing the footprint of the house be "stepped back" as the height increases. Commissioners Schmidgall, Cera and Eck voted no. Keysser referred to the second suggestion in Grimes' memo regarding grade. Grimes noted that all subdivision applications now require a subdivision agreement that will establish the grade before a new house is built. Keysser added that drainage problems could be considered a hardship. MOVED by Cera, seconded by McCarty and motion carried unanimously to recommend approval of the following language to be added to the R-1 Single Family zoning district: The height is measured from the grade established at the time of subdivision approval. If a house existed on a lot and was torn down to make way for a new house, the grade of the house that was torn down would be the established grade with up to a one foot increase permitted. Keysser asked for clarification of the language in item number three in Grimes' memo. Grimes explained that item number three prevents homes from becoming nonconforming if they were legally built prior to the proposed new language being adopted. This allows a house that was legally built at 30 ft. in height to be added on to if the addition meets the requirements of the zoning code. If this section was not added, houses that were taller than the new height requirement could only be expanded if a variance was granted. MOVED by Schmidgall, seconded by Waldhauser and motion carried unanimously to recommend approval of the following language to be added to the R-1 Single Family zoning district: houses built prior to Jan. 1, 2008 are considered compliant. However, any new construction would have to meet the requirements of the current zoning code. Keysser referred to the fourth suggestion in Grimes' memo regarding how the average grade of a lot is determined. He asked if the average grade means the mathematical average of the high point and low point. Grimes said yes. MOVED by Waldhauser, seconded by Cera and motion carried unanimously to recommend approval of the following language to be added to the R-1 Single Family zoning district: grade is determined at the building line facing a street. If the lot is a corner lot, the average grade would be for all sides facing a street. 4. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings Minutes of the Golden Valley Planning Commission January 14, 2008 Page 7 Cera stated that he attended a meeting in St. Louis Park where they discussed the Duke (West End) development project that involves a small portion of the southwest corner of Golden Valley. He stated that the discussion involved the proposed various uses including retail, office, a grocery store and a movie theater. Grimes stated that Golden Valley has been having discussions with St. Louis Park regarding traffic calming, better pedestrian connections and sanitary sewer capacity in the area. 5. Other Business No other business was discussed. 6. Adjournment The meeting was adjourned at 8:40 pm. Is/Lester Eck Lester Eck, Secretary Golden Valley Human Services Foundation (GVHSF) Meeting Minutes November 5,2007 Present: Daniel Blumb, Shannon Breimhurst, Hilmer Erickson, Elissa Heilicher, Gloria Johnson, Marc Meirovitz, Chris Monroe, and Steve Schumacher. Also present Jeanne Fackler, Staff Liaison. Not Present: Bob Hoyt, Shep Harris, Teri Holgate and Toots Vodovoz. Call to Order: Chairperson Schumacher called the meeting to order at 6:37 p.m. October 8 minutes: Erickson moved and Johnson seconded the motion to approve the minutes of the October 8 meeting with language change. The motion passed unanimously. Taste of Golden Valley: Monroe reported the following restaurants have committed to the event: Byerly's, Chili's, D'Amico & Sons, Davanni's, GV Country Club, Jimmy John's, Leeann Chin's, Majors, Noodle's & Company, Country Villa. She is still working on McDonald's andStarbucks. Entertainment will be provided by the GV Orchestra String Quartet. Erickson will re-contact the Northland Inn. Breimhurst will contact Wuollet's and the Good Day Cafe about dessert. Baskets will be put together this evening. The YMCA will be sending 4-6 volunteers and Golden Valley staff will work the registration table. Commission members will be needed to serve food from Davanni's and clean tables during the event. Allocation of Funds: Schumacher and Blumb will attend the November 20th council meeting to ask for approval of the following allocations: PRISM $10,000 Crisis Nursery $10,000 Dinner At Your Door $5,000 Crisis Connection $3,000 Community Mediation $2,500 With the allocations, there is approximately $19,000 in reserves. 501(c)3 status: No new information. The City Attorney is looking into 501 (c)3 status for the Foundation. Annual Report/Solicitation Letter: Fackler updated the commission on the solicitation letter. Members felt that if the letter cannot get into the homes by Thanksgiving, it should be held until early 2008. December Commission meeting: The commission will not have a meeting in December. Other Business: Johnson gave an overview of commission history over the past several years. Meirovitz announced his resignation and the reasons behind the resignation to be effective in January. Commission members thanked him for his three years of service on the commission. Adjournment: Blumb moved to adjourn the meeting, Erickson seconded the motion. The meeting was adjourned at 7:55 p.m. Respectfully submitted, Jeanne Fackler GVHSF Staff Liaison GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting Minutes December 17, 2007 Present: Commissioners Anderson; Baker; Chandlee; Pawluk. Also present were AI Lundstrom, Environmental Coordinator; Jeannine Clancy, Public Works Director and Lisa Nesbitt, Administrative Assistant. Absent: Commissioners Hill and St. Clair 1. Call to Order Pawluk called the regular meeting of the Environmental Commission to order at 7:25 pm. 2. Approval of Joint Meeting Minutes - November 26. 2007 MOVED by Baker, seconded by Chandlee, and the motion carried unanimously to approve the minutes of the November 26,2007 joint meeting. 3. Approval of Meeting Minutes - November 26. 2007 MOVED by Anderson, seconded by Baker, and the motion carried unanimously to approve the minutes of the November 26,2007 Environmental Commission meeting. 4. U.S. Major's Climate Protection Agreement Commissioners reviewed the final draft of the resolution to be given to Council for approval. Baker moved to approve the resolution, seconded by Chand lee and the motion carried unanimously. Pawluk will present the resolution to Council at the first meeting in January. 5. 2008 Meeting Schedule The Environmental Commission meeting dates, for 2008, were reviewed and approved. All meetings will continue to be the fourth Monday of the month with the exception of May and December when the meeting will be on the third Monday of the month. 6. Program/Pro;ect Updates TMDL - Funding was set for one year of data collection with a potential for additional funding for another year. Consultants are recommending a second yearof data collection. Residents have expressed concern about the number of carp in the lake and would like to remove them prior to the completion of the TMDL study. They are concerned about the impact of the carp in the lake and would like something done about them prior to completion of the study. However, the study needs to be completed before the Commission and the City and any MS4's start any projects. The actual impact of carp on the study is unclear at this point. III - Things have slowed down a bit however it expected volume will pick up again after the first of the year. Staff is taking advantage of the slower period by reviewing all of the III materials for clarity and ease of understanding. The Council is being asked to approve a grant program from MCES whereby in 2008, residents that have foundation drains disconnected may be eligible for some reimbursement. Approval for this program is on the December 18th Council agenda. Minutes of the Environmental Commission December 17, 2007 Page 2 of 2 Private Development Updates - Opus submitted an official proposal to purchase the Olympic Printing site on the north side of Allianz. The proposed site would be a multi-story building which would include a mixture of office and retail and includes a parking ramp. A preliminary review has been completed but the submittal was not complete so further information has been requested. The City is continuing to work with the City of St. Louis Park on the Duke development which is on the south side of 394. The sanitary sewer issues continues to be a concern with the City of Golden Valley which needs to be addressed before the development can move forward. St. Louis Park is also looking at the additional traffic on the Wayzata Blvd. frontage road. Recycling Collection Options - The partnering cities are reviewing a proposal from a consultant that'is going to help develop the RFP. The hope is to get the RFPs out to the haulers by June or July. Sweeny Lake Bank Stabilization Project - This is in an area, south of Glenwood Ave, called Duck Pond. The bank around the pond is eroding. The Watershed is proposing funding to stabilize the bank with field stone rock mixed in with plant materials. The low, highly shaded area is not conducive to typical bank stabilization. If possible, the pond may be dredged as well. 7. Commission Member Council Reports None. 8. Other Business Chandlee asked if the results of the Comprehensive Plan will be published on the website. Staff will check with the Communications Coordinator. There was brief discussion on upcoming initiatives for 2008. These will be discussed in detail at a future meeting. 9. Adiourn MOVED by Chandlee, seconded by Anderson, and the motion carried to adjourn. The meeting was adjourned at 8:05 pm. The next scheduled meeting will be on January 28, 2008 at 7:00 pm. Bassett Creek Watershed Management Commission tb ber 21, 2007 The Bassett Creek Watershed Management Commission (BCWMC) was called to order at 11:35 a.m., Thursday, December 21, 2007 at Golden Valley City Hall by Chair Welch. Ms. Herbert conducted roll call. Roll Call Crystal Golden Valley Medicine Lake Minneapolis Minnetonka New Hope Plymouth Robbinsdale St. Louis Park Commissioner Pauline Langsdorf Alternate Commissioner Dave Hanson Not Represented Commissioner Michael Welch, Chair Not Represented Commissioner Daniel Stauner Alternate Commissioner Elizabeth Thornton Not Represented Commissioner Richard Johnson Counsel Engineer Recorder Charlie LeFevere Len Kremer Amy Herbert Note: Commissioners Linda Loomis (Golden Valley) and Ginny Black (Plymouth) arrived after roll call Also present: Laura Adler, BCWMC Technical Advisory Committee, City of St. Louis Park Brooke Asleson, Minnesota Pollution Control Agency (MPCA) Jeannine Clancy, City of Golden Valley Terrie Christian, Association of Medicine Lake Area Citizens Jack Frost, Metropolitan Council Lee Gustafson, BCWMC Technical Advisory Committee, City of Minnetonka Al Lundstrom, BCWMC Technical Advisory Committee, City of Golden Valley Richard McCoy, BCWMC Technical Advisory Committee, City of Robbinsdale Bob Moberg, BCWMC Technical Advisory Committee, City of Plymouth Stu Stockhaus, Alternate Commissioner, City of Crystal Liz Stout, BCWMC Technical Advisory Committee, City of Minnetonka Brian Vlatch, Three Rivers Park District 2. Approval of Agenda and Consent Agenda Chair Welch announced the addition of agenda item number 5Bi - Wirth Lake TMDL, agenda number 5Bii - Fisheries and Biota Collection on the Main Stem, agenda number 5Biii - Watershed Outlet Monitoring Program (WOMP) Funding, and agenda number Evii - Contract with MetroBlooms for Education Grant. Ms. Langsdorf moved to approve the amended agenda. Mr. Stauner seconded the motion. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. Chair Welch stated that the Consent Agenda this month consists of the November 14th meeting minutes and the financial report. Mr. Stauner moved to approve the Consent Agenda. Mr. Hanson seconded the motion. The motion carried unanimously. [Commissioner Black arrived]. #248601 vI BCWMC December 21, 2007 Meeting Minutes Page 1 A. Presentation of the November 14th meeting minutes. The November 14th minutes were approved as part of the Consent Agenda. B. Presentation of the Financial Statement. The financial report was approved as part of the Consent Agenda. The general and construction account balances reported in the December 2007 Financial Report are as follows: Checking Account Balance TOTAL GENERAL FUND BALANCE 318,806.96 318,806.96 Investment Balance TOTAL CONSTRUCTION ACCOUNT BALANCE -Less: Reserved for CIP projects Construction cash/ investments available for projects 0.00 2,844,619.90 4,011,816.35 (1,167,196.45) C. Presentation of Invoices for Payment Approval. Invoices: i. Kennedy & Graven - Legal Services - invoice for the amount of $1,439.35 ii. Barr Engineering Company - October Engineering Services - invoice for the amount of $24,020.75 iii. B,arr Engineering Company - October Services for Twin's Stadium - invoice for the amount of $346.50 iv. Amy Herbert - October Recording Administrator Services - invoice for the amount of $2,375.00 Mr. Stauner moved to approve the Kennedy & Graven invoice, both Barr Engineering invoices, and the Amy Herbert invoice. [The agenda did not list the remaining five invoices listed below, but the invoices were included in packet and a separate action was taken on those remaining five invoices]. Ms. Black seconded the motion. By call of roll, the motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. [Commissioner Loomis arrived.] v. SEH - October Services for Sweeney Lake TMDL Study - invoice for the amount of $1,939.83 vi. SEH - November Services for Sweeney Lake TMDL Study - invoice for the amount of $380.00. vii. Three Rivers Park District - 2007 Monitoring of Sweeney Lake - invoice for the amount of $2, 682.00. viii. Three Rivers Park District - 2007 Monitoring of Crane Lake and Westwood Lake - invoice for the amount of $1, 692.00. #248601 vI BCWMC December 21, 2007 Meeting Minutes Page 2 ix. City of Golden Valley - WSB's Feasibility Study for Sweeney Branch Channel Restoration Project [The above invoices were unanimously approved by roll call vote (Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote] later in the meeting. See Section 3- Administration - Continued.] D. BCWMC Invoice through November 30,2007, Engineering Costs and October 31, 2007, Legal Costs for Submission to the MN Ballpark Authority in the amount of $9,785.28. Chair Welch asked if the Commission's costs to the MN Ballpark Authority are still under the reimbursement amount ceiling in the MN Ballpark Authority's contract with the BCWMC. Mr. Kremer said yes. Mr. Stauner moved to approve submitting the invoice. Ms. Langsdorf seconded the motion. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. 4. New Business A. 2300 Noble A venue: Golden Valley. Mr. Kremer said the December 13th Engineer's Memo contains a summary of the project proposal. He said the proposal is to install erosion protection on a stream bank downstream of Noble A venue. Mr. Kremer said the proposal is to also fill an area to cover a sanitary sewer that has been exposed due to erosion of the stream bank. Mr. Kremer said the Commission Engineer recommends approval of the project with the minor contingencies that the project must not reduce the total cross sectional area as it existed prior to the erosion, the contractor should minimize disturbance of the creek during construction, and erosion must not be transferred downstream as a result of the rip rap. Chair Welch asked if the erosion transfer can be avoided through the project design. Mr. Kremer said the proposed rip rap installation is on a short enough meander that he is fairly sure that the erosion won't be transferred downstream. He said what does happen occasionally is that energy is transferred downstream but he has looked at the plans and is fairly certain it will not occur. Chair Welch asked what happens if the transfer does occur. Mr. Kremer said erosion protection may be needed downstream. Chair Welch asked Mr. Kremer to explain the relationship of the management envelope elevation to the 100-year flood plain. Mr. Kremer said that in many cases they are the same but in very few cases the management envelope is higher than the 100-year flood plain. He explained that in the early 1970s when the Commission set its original plan, the management envelope was set higher than the 100-year flood plain in every location the Commission felt additional storage may prevent downstream damage. He said as the plan has been developed most of those management envelopes have been removed and there are now only a few locations left. Ms. Black commented that she is concerned about the amount of rip rap and that when possible she would like projects on visible parts of the stream to include some softening of the rip rap. Ms. Black moved to approve the project with the conditions listed in the December 13th Engineer's Memo. Ms. Loomis seconded the motion. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. B. City of St. Louis Park Nondegradation Report. Mr. Kremer explained that the City of St. Louis Park is the third city to submit its nondegradation report to the BCWMC for review and that the City of Minnetonka and the City of Plymouth were the first two cities to submit their nondegradation reports. Mr. Kremer reminded the Commission that these three cities were #248601 vi BCWMC December 21, 2007 Meeting Minutes Page 3 required to do a loading assessment and depending on the results their loading assessments the cities needed to do city nondegradation reports and modifications to their Storm Water Pollution Prevention Plans. Mr. Kremer said Barr Engineering did the loading assessment for the City of St. Louis Park. He said for the loading assessment, the cities' 1988 loads needed to be calculated and the 2020 loads needed to be projected and then the cities need to determine if they can implement BMPs so the 2020 loads are equal to or less than their 1988 loads. Mr. Kremer announced that the St. Louis Park has had a decrease in impervious surface since 1988 and because of that the city's projected 2020 loads are less than their 1988 loads. He explained that in accordance with the MS4 permit, the City of St. Louis Park is not required to modify its Storm Water Pollution Prevention Plan. Mr. Kremer added that the City of St. Louis Park is planning to modify its SWPPP to comply with the Watershed Management Organizations' Watershed Management Plans so the loads for 2020 will decrease further and will be even lower than the 1988 load. Mr. Kremer said the City is required to submit its plan for comments to WMOs. He said he thinks that if no comments are sent by the WMO to the MPCA the MPCA will come to the WMO looking for comments. He suggests the BCWMC take one of two actions. Mr. Kremer said the Commission could either send comments to the MPCA indicating the City of St. Louis Park is implementing BMPs in accordance with the BCWMC's Watershed Management Plan and that the BCWMC has no other comments on the nondegradation plan, or the BCWMC could send the plan to the TAC for its review at its January 3rd meeting. Mr. Kremer reported that the City of St. Louis Park is submitting its nondegradation plan to the MPCA during the first week of January. Mr. Johnson moved to send a comment letter to the MPCA indicating that the City of St. Louis Park is implementing BMPs in accordance of the Commission's Watershed Management Plan and that the BCWMC has no other comments on the plan. Ms. Black seconded the motion. Chair Welch asked if the TAC members had any comments. Mr. Gustafson said he is extremely comfortable with the Commission following through with its motion. The motion carried unanimously. 3. Administration. Continued Chair Welch added agenda item SG - Request for Proposals document prepared by the Administrator Committee. He also stated that five of the invoices included in the packet were not listed on the agenda and were not approved in the earlier action taken on invoices. He said the Commission needs to take care of those invoices next. Chair Welch had a question about the Golden Valley invoice for the WSB feasibility report on the Sweeney Branch channel restoration project. Ms. Black moved to approve both SEH invoices and both Three Rivers Park District invoices [Please refer to previous Administration section of minutes for invoice amounts]. Ms. Loomis seconded the motion. By call of roll, the motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. Chair WeIch asked if the BCWMC has paid for feasibility reports previously. Mr. Kremer said that the BCWMC has paid for feasibility reports in most cases. Chair Welch asked if that cost comes out of the BCWMC's CIP allotment for that project. Mr. Kremer said yes. Ms. Black moved to approve the Golden Valley invoice for WSB's Sweeney Branch Feasibility Report. Ms. Loomis seconded the motion. By call of roll, the motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. #248601 vI BCWMC December 21, 2007 Meeting Minutes Page 4 5. Old Business A. Sweeney Branch Channel Restoration Project Plan Review. Mr. Kremer reported that after reviewing the final plan for the project, the Commission Engineer only has three issues remaining. He said two are about the erosion control plan and one is a request that the contractor also install rock on the upstream side of the sheet pile. Mr. Kremer said the final plan the Commission Engineer reviewed is a later version than the one included in the meeting packet. Ms. Black asked if a test site could be incorporated into the project where a one-inch seeded compost blanket is used for slope revegetation. Ms. Clancy said the city would definitely evaluate Ms. Black's suggestion. Ms. Black moved approval of the project with the Engineer's recommendations and the City of Golden Valley's evaluation of-the test site. Mr. Johnson seconded the motion. Mr. Kremer added that the Army Corps of Engineers has reported that it will be 2009 before it can review this project for a permit due to work overloads at the Corps. He said he is looking into whether the Commission can obtain permitting authority for future projects like this in the BCWMC's CIP. He reported that the head of the Corps' permitting section said the BCMWC should consider submitting a resource management plan to the Corps. Mr. Kremer said the idea should be considered by the Commission so the Commission does not run up against a two-year permitting delay for future projects. He said the Commission Engineer can come back at the next meeting with any ideas from the Army Corps regarding ideas to counter the permitting delays for the Sweeney Branch project. Chair Welch asked Mr. Kremer to bring to the next meeting an idea of what the next step would be toward a resource management plan. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. B. Medicine Lake TMDL Work Plan. Ms. Black said the Commission's discussion today should help decide how to get this project moving and who will be the Commission's contact person for the project. Chair Welch said this is a very big and important project to take on for an organization that has no staff and he doesn't think there's a commissioner who has the time to be that point person. Mr. Kremer explained that the second version of the Medicine Lake Work Plan incorporates the changes requested by the Commission last month. He said the work plan was modified to reduce the number of stakeholder meetings by about one-half by combining the public and technical stakeholder groups. Mr. Kremer said Barr Engineering submitted the modified work plan to Ms. Brooke Asleson at the Minnesota Pollution Control Agency (MPCA) for review. Mr. Kremer said Ms. Asleson then suggested that a meeting be held between the MS4s, John Barten of the Three Rivers Park District, Barr Engineering, and herself to develop a consensus on the final work plan. Chair Welch said he endorses that idea and thinks the meeting is necessary. Mr. Kremer said the work plan that would come out of that meeting would be a reduced scope of work. Chair Welch suggested the meeting be convened in January and said he thought all the stakeholders should be invited including MnlDOT and Hennepin County. Ms. Black said it may not be easy to get MnlDOT's participation in a meeting. Ms. Asleson said she thought the players involved in finalizing the Medicine Lake TMDL scope of work should include a representative of the #248601 vI BCWMC December 21, 2007 Meeting Minutes Page 5 BCWMC, the Three Rivers Park District, the City of Plymouth, and the MPCA. She said once these parties have a better idea of what has been done, what needs to be done, and who is willing to do what task, and these parties have a better idea of the scope of work and the work plan, then there could be a meeting where other stakeholders are invited to discuss the work plan and whether they want to be more involved. Chair Welch asked why all the stakeholders wouldn't be invited to the first meeting about finalizing the work scope. Ms. Asleson said typically that doesn't happen very often because it can be difficult to collaborate and can take more effort. Ms. Clancy commented that in her experience it can be difficult to draft a document with a large number of parties. Chair Welch asked if finalizing the work plan could be done in two phases: first, designing a final work plan and secondly, sending it out for comments. He said he is concerned about designing a work plan and then having one or two relatively important MS4s saying they don't like how this was done and decide to object on those grounds. Mr. Kremer said a number of nutrient TMDLs are either in the process of getting done or have been completed in the metro area. He explained there are a lot of different strategies that have been undertaken to get the TMDLs done. Mr. Kremer reported there are a number of cases where the Watershed Management Organizations (WMOs) are taking on the reduction in loads entirely and are not allocating any reductions to MS4s. He said there are other cases where the reduction in loads are being allocated to all the MS4s and there are still other cases where the reductions are being allocated to all MS4s except Mn/DOT. Mr. Kremer stated that he has heard many times from the Commission that it is interested in knowing how much of a load is occurring as a result of runoff from freeways and highways and depending on that load some commissioners have expressed interest in assigning a load reduction to all MS4s including Mn/DOT. Ms. Black said she thought it would be a good idea for that smaller group to meet and if it met before January 3rd the TAC could discuss the new work plan at its January 3rd meeting. She also said that the smaller group or TAC could discuss ideas of who will do the TMDL work. Ms. Loomis said she doesn't think one of the MS4s should do the work. Chair Welch suggested the Commission be creative. He said a nonprofit could lead the stakeholder involvement process. Mr. Kremer added that there is a February TAC meeting also. Chair Welch said the timing pressure comes from the MPCA's funding structure. Ms. Asleson said the MPCA doesn't need to get the work plan until the end of the fiscal year, which is July. She said she will not hold the money and will give it to other projects but the MPCA could request funding for this project for the next fiscal year. Ms. Black said the City of Plymouth is doing its Surface Water Management Plan. She said much of that includes Bassett Creek and Medicine Lake. Ms. Black said she would like to discuss at the small group Medicine Lake TMDL meeting how the public involvement processes of the two plans could interface. Chair Welch said he thinks the stakeholder process should be coordinated by someone and that coordinator needs to engage the MS4s and others in a robust way. Ms. Loomis said that at the TMDL work plan meeting the City of Plymouth representative should identify what the city is already doing and has planned for the public participation process and that process should become part of the TMDL design and any request for proposals. Ms. Black commented that the City of Plymouth's public participation process may not be ironed out by the time of the TMDL work plan meeting. Chair Welch moved that the Commission Engineer work with the MPCA, the City of Plymouth, and the Three Rivers Park District to coordinate a meeting to be held after January 15th to discuss the Medicine Lake TMDL work plan. Ms. Black seconded that and suggested the motion direct the #248601 vI BCWMC December 21, 2007 Meeting Minutes Page 6 TAC to review the work plan at its February meeting. Chair Welch asked Ms. Black if she would modify her amendment and direct the TAC to look at the work plan as it is and the MPCA's comments at its January meeting. Ms. Black agreed. Ms. Loomis asked Chair Welch if his motion includes a Commission representative at the work plan meeting. Chair Welch said it does and said he intends to go and asked if any other Commissioners planned to attend besides himself and the City of Plymouth. [No other commissioners indicated they would attend the meeting.] Ms. Asleson commented that she needs an individual from the Commission as her point of contact. Mr. Moberg suggested that selecting a contact person be addressed at the TMDL work plan meeting. Chair Welch said that until it is discussed at the work plan meeting the contact person will be the Commission Engineer. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. Mr. Vlatch said the Three Rivers Park District Board has approved the Park District's participation in the Medicine Lake TMDL public participation process but if the Commission would like additional Three Rivers Park District participation, such as at a work plan meeting, the Park District Board would need to approve it. Chair Welch directed the Commission Engineer to send a letter to John Barten at Three Rivers Park District requesting the Park District's participation in the meeting. i. Wirth Lake TMDL Scope. Mr. Kremer said that Ms. Asleson had commented that she would like the Wirth Lake TMDL Scope finalized. He reminded the Commission that earlier in the year the TAC recommended the Commission proceed with the TMDL in order to get MnlDOT to participate in the implementation of the plan the Commission has for Wirth Lake. He said that a large part of the area tributary to the BMPs is Highway 55 and MnlDOT has refused to participate with either the implementation of construction or with the maintenance of the facility. Mr. Kremer said a work scope was developed after TAC had recommended the TMDL. He stated that the work scope was sent to Tim Larson of the MPCA. Mr. Kremer recommended getting the interested parties together to agree on the scope of work for the TMDL. He said the interested parties include the Minneapolis Park and Recreation Board, MnlDOT, and the City of Golden Valley. Mr. Kremer stated that Ms. Asleson requested the final work plan in the next 30 to 60 days. Ms. Asleson said the MPCA would like the Wirth Lake TMDL draft work plan by March 1st. Ms. Loomis asked that the meeting also include a Commission representative and an MPCA representative. Ms. Black moved that Commission staff coordinate a meeting between the Minneapolis Park and Recreation Board, MnlDOT, the City of Golden Valley, the MPCA, and a representative from the Commission. Ms. Loomis seconded the motion. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. Ms. Clancy asked if the Commission could direct the Commission Engineer to pull together the Wirth Lake monitoring data and send it to Golden Valley. Chair Welch directed Ms. Herbert to e-mail the Wirth Lake TMDL work plan and the Wirth Lake monitoring data to the Commission, the TAC, Sara Aplikowski and Brooke Asleson. ii. Fisheries and Biota Data Collection on the Main Stem - Deferred to January meeting. iii. Watershed Outlet Monitoring Program (WOMP) Funding - Deferred to January meeting. #248601 vI BCWMC December 21, 2007 Meeting Minutes Page 7 C. Annual Flood Control Project Inspection. Deferred to January meeting. D. Status of 20- Year Inspection of Bassett Creek Phase I and II Tunnels. Deferred to January meeting. E. BCWMC Education Committee. i. Participation in Plymouth's 2008 Environmental Expo. Ms. Langsdorf asked for Commission approval for its participation in the City of Plymouth's 2008 Environment Expo. Chair Welch moved approval. Ms. Black seconded the approval. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. ii. Participation in Plymouth's 2008 Yard and Garden Expo. Ms. Langsdorf asked for Commission approval for its participation in the City of Plymouth's 2008 Yard and Garden Expo, which has a registration fee of $50. Ms. Loomis moved approval. Ms. Black seconded the motion. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. iii. Funding to WaterShed Partners. Ms. Langsdorf asked for approval for Commission funding to WaterShed Partners in the amount of $5,000. Ms. Langsdorf stated that the amount is in the Education budget and the Education Committee recommends approval. Ms. Black moved to appro-ve the funding. Chair Welch seconded the motion. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. iv. Grant Criteria Revisions. Deferred to January meeting. Chair Welch directed Ms. Herbert to e-mail the revisions to the Commission and to include in the January packet. v. Pilgrim Lane Elementary and Nature Center Grant Application. Ms. Langsdorf said the grant request is for $940 to hold classes on water quality. Ms. Langsdorf said the program is a joint program by the Eastman Nature Center and the City of Plymouth. Chair Welch said the application should nail down the exact amount it is requesting because page one requests $970 and page two asks for $850. Mr. Stauner moved approval for $868.50 Ms. Black seconded the motion. Ms. Langsdorf made a friendly amendment that the Commission approve a grant amount up to $940 with the amount to be specified before entering into a contract. Mr. Stauner and Ms. Black approved the friendly amendment. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. vi. St. David's Child Development and Family Services Grant Application. Ms. Langsdorf said the request is for $1,000 to put on Project WET and Project WILD teacher training program. She said the Education Committee believes it would be beneficial to the Commission to have teachers in the Bassett Creek watershed training in the curriculum. Ms. Langsdorf #248601 vI BCWMC December 21, 2007 Meeting Minutes Page 8 said the Education Committee recommends that in order to ensure the grant supports education in the Bassett Creek Watershed, the BCWMC should reimburse the grantee $100 per teacher provided the teacher teaches within a school district in the Bassett Creek Watershed or 25 % of the teacher's students come from the Bassett Creek Watershed. She said the grant funding will come from the demonstration! grants line item of the budget. Chair Welch asked how the teachers will be identified. Ms. Langsdorf said St. David will be doing the identifying of the teachers. Chair Welch clarified that teachers from all schools not just private schools will be able to participate. Ms. Black said yes. Ms. Black moved the Education Committee's recommendation to approve the $1,000 grant with the contingencies in the Committee's recommendation. Ms. Langsdorf seconded the motion. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. vii. Contract with MetroBlooms for Education Grant. Mr. LeFevere said the funding for the MetroBIooms grant was approved at the last meeting but that it seemed appropriate for the Commission to have a generic agreement it can use for the Education Grant contracts and that grant agreement is what the Commission is looking at today. Mr. LeFevere recommended that the Commission approve the grant contract for MetroBlooms and then also approve the grant contract form to be used for other education grants so the contract would not need to be in front of the Commission each time and instead. could be completed administratively. Mr. LeFevere said for MetroBlooms the Commission should set an expiration date for something like April 2009. He said a reasonable deadline is three to six months after the end of the grant timeline. Mr. LeFevere said the Commission can direct staff to fill in the drop dead date to be 60 days after the last action date in the attachment, which is the work plan schedule. Ms. Black moved Mr. LeFevere's recommendation that the Commission approve the MetroBlooms contract form with the drop dead date of 60 days after the last action date in the attachment. Ms. Langsdorf seconded the motion. The motion carried [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote].Chair Welch said he is not ready to approve the contract form as a standard form yet. Ms. Black moved that the Education Committee make the Commission's revisions to the Pilgrim Lane and St. David's contracts and return the contracts to the grantees for their approval. Chair Welch seconded the motion. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. F. TAC Recommendations i. Proposed work plan for revising BCWMC's Requirements for Improvements and Development Proposals. Mr. Kremer reported that the Commission Engineer has been working with the TAC to include several new BMPs and their requirements to the Requirements for Improvements and Development Proposals document (Requirements document). He said the TAC made several recommendations including revising the current Requirements document and sending the revisions to the cities for review and comment for #248601 vi BCWMC December 21, 2007 Meeting Minutes Page 9 TACs review at the February 7th TAC meeting. He said the TAC's recommendations would then come back to the Commission at the February or March meeting. He said the outline of those tasks and the estimated $5,500 cost of those tasks are detailed in the November 8th memo from the TAC to the Commission. Chair Welch asked the Commission Engineer to send the revisions to the Commission when sending them out to the cities. Ms. Black moved the staff recommendation. Ms. Loomis seconded the motion. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. ii. Medicine Lake Dredging as Potential CIP Project. Chair Welch said the TAC does not think the Commission needs to take this on as a project in any significant way right now. Mr. Gustafson recommended the Commission take action to take the project out of consideration. Ms. Loomis moved to take the project out of consideration. Mr. Stauner seconded the motion. Chair Welch made a friendly amendment to the motion that the Commission withdraws the Medicine Lake dredging as consideration of a project to be undertaken by the Commission at this time. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent ftom the vote]. A. Administrator Request for Proposals. Ms. Black reported that the Administrator Committee recommends the Commission seek a consulting contract that will look at how the Commission functions and will evaluate the Commission's strengths, weaknesses and gaps and will bring that information and recommendations back to the Commission in a document. She said the Commission will then be able to review the information and make a decision on whether it wants to move forward with hiring a staff person or not or if there is another structure that could work for the Commission. Ms. Black said the draft request for proposal (RFP) is in the meeting packet and if any commissioner has comments to let her know; otherwise, she said, the Committee is looking to move forward with this RFP. Chair Welch said the Committee decided not to put a dollar amount in the RFP but that he personally has been thinking the cost would be around $8,000. Mr. Johnson asked where those funds would come from. Chair Welch said from the $35,000 budgeted for the administrator in the 2008 budget. Ms. Black moved to approve the RFP as it is. Chair Welch seconded the motion. Ms. Black amended her motion to change the January 25th deadline listed in the RFP to February 1st. Chair Welch approved the friendly amendment. The motion carried unanimously [Cities of Medicine Lake, Minnetonka, and Robbinsdale were absent from the vote]. Chair Welch said he and Ms. Black will work with Ms. Herbert to get the RFP out. 6. Communications A. Citizen Input on Non-agenda Items: Ms. Thornton reported that the raw numbers from the joint survey are available and the report will be available after the first of the year. B. Chair i. Chair Welch announced that Joel Settles has indicated that the Commission could make a presentation to the Hennepin County Board of Commissioners. Chair Welch said he envisions that he would go and make a short presentation on the BCWMC #248601 vI BCWMC December 21, 2007 Meeting Minutes Page 10 history and current activities. He said any other commissioner is welcome to join him. He asked if the commissioners are comfortable with that idea or if they have other ideas on how to respond to that request. Ms. Black said she thinks the Commission should do the presentation and she volunteered to put together a PowerPoint presentation. Chair Welch said he or the Commission Engineer would respond to Joel Settles. ii. Chair Welch announced that cities have asked the Commission to review and comment on city Comprehensive Plans. He said he is not aware of a formal role of the Commission to re-review Comprehensive Plan surface water components. He said he believed the cities would use their approved Surface Water Management Plans as their surface water component of their Comprehensive Plan. Chair Welch said there would be a cost to the Commission reviewing plans because of staff time. Ms. Black commented that the Commission reviews changes to Surface Water Management Plans. Chair Welch agreed and said the Commission has to approve the cities' surface water management plans and the cities' surface water management plans need to be in conformance of the Commission's Watershed Management Plan. Ms. Loomis recommended the Commission draft a letter stating that the Commission was asked to comment on the city's Comprehensive Plan but since no changes have been made to the surface water management plan since the Commission last reviewed it, the Commission has no comments. Mr. LeFevere remarked that cities are obligated to go through the review process if the city updates its surface water management plan. He said that as part of the comprehensive plan process the cities will need to decide if they need to amend its surface water management plan. Mr. LeFevere said if cities do need to amend the surface water management plan, then the cities will need to go through the amendment process. Chair Welch said he is hearing the Commission agree that it should send letters to cities requesting Commission comments on Comprehensive Plans and use the language recommended by Ms. Loomis. Chair Welch directed Mr. LeFevere and Ms. Herbert to send a letter out, with the language discussed by Ms. Loomis, when the Commission receives a request from a city for comments on its Comprehensive Plan. iii. Chair Welch explained that Hennepin County has ditches that are in the Bassett Creek Watershed Management Organization's jurisdiction. He said the County has an interest in going through a statutory process to abandon the ditches and the County has requested a statement from the Commission on whether it supports that process or not. Ms. Black asked if the County abandons them, then who gets them? Mr. LeFevere said the ditch law is really archaic. He said one thing the County can do with the ditches is transfer them to watershed districts. He said watershed management organizations have more options in dealing with the ditches than the County does. Mr. LeFevere commented he thinks it would be hard for the Commission to say that it supports the abandonment of ditches in general, or say it doesn't support it, but he thinks the ability to transfer ditches to WMOs is a good tool for the County to have as long as the interests of the WMOs and the cities are protected in some way. Mr. Kremer said his understanding of the legislation is that it would make the process of abandonment much simpler than it is currently. #248601 vI BCWMC December 21, 2007 Meeting Minutes Page 11 Ms. Clancy remarked that property owners would like to see them abandoned. She said if there is a way to make the abandonment process easier, she would like to see the Commission support the legislation. Chair Welch asked if Mr. Kremer and Mr. LeFevere felt they had a strong enough understanding of the legislation and the County's position to be able to make a recommendation on the Commission's position. Mr. LeFevere responded that they can talk to Joel Settles of Hennepin County. He said he likes the idea of having more flexibility in the ditch abandonment process. Chair Welch directed Mr. LeFevere to talk to Joel Settles about the legislation and to get a copy of the legislation and then bring a recommendation to the Commission at the January meeting. iv. Chair Welch reported that the cost of the presentation on the hydrologic cycle, which he has mentioned at previous Commission meetings, would be $250 to $400. Ms. Black asked where the money would come from in the Operating Budget. Chair Welch said he would have to look at the budget and see what line item the cost would come from. Ms. Black suggested he look at that and bring it back up at next month's meeting. C. Commissioners: No communications. D. Committees: i. Education and Outreach Committee - Ms. Langsdorf announced there will be a Joint Education and Public Outreach Committee meeting on January 8th at 9:30 a.m. at Plymouth City Hall in the Medicine Lake Room and that the BCWMC Education Committee will meet in the same location immediately following the Joint EPOC meeting. E. Counsel: Mr. LeFevere said a question was asked at the last meeting whether insurance would increase as the statutory liability limits go up. He said yes it will and said that the League of Minnesota Cities Insurance Trust is automatically increasing coverage. Chair Welch asked if that increase will be reflected when the insurance premium is due as opposed to the Commission getting a separate bill earlier. Mr. LeFevere said that is his understanding. F. Engineer: No communications. 7. Adjournment Ms. Black moved to adjourn the meeting. Ms. Loomis seconded the motion. The meeting adjourned at 2:05 p.m. Michael Welch, Chair Date Amy Herbert, Recorder Date Pauline Langsdorf, Secretary Date #248601 vI BCWMC December 21, 2007 Meeting Minutes Page 12 M dum Fire Department 763-593-8055/763-512-2497 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. E. 1. Authorization to Purchase Rescue Vehicle Prepared By Mark Kuhnly, Chief of Fire & Inspections Summary The 2006-2010 Capital Improvement Program (V&E #10, Page 35) allocated $260,000 to replace a 1988 Ford combined rescue and command vehicle. During the budget process staff recommended that the vehicle be replaced by a rescue vehicle and a separate emergency command/communications vehicle. An agreement between St. Louis Park and Golden Valley for the purchase, operation and maintenance of the emergency command/communications vehicle was approved by the City Council on January 2,2007. The purchase, operation and maintenance costs are based on formulas in our existing agreement for dispatch services; St. Louis Park 64% and Golden Valley 36%. Golden Valley's share for the purchase will be approximately $125,000. The purchase of the rescue vehicle was delayed until delivery of the emergency command/communications vehicle. Bids were opened on January 17, 2008 for a new rescue vehicle. The bids received were for the manufacturer to provide a chassis/cab and rescue box or to have the City of Golden Valley purchase the chassis/cab and have the manufacturer construct and install the rescue box. Listed below are the bids received: 1. State Contract - Truck chassis/cab (only) 2008 Ford Diesel F-550 4x4 crew cab chassis. The State of Minnesota Material Management Division awarded contract No. 30F 436975 to Elk River Ford-Dodge- Jeep for this vehicle. The city's costs to purchase would be $42,823.99. 2. Bids - Construct Vehicle Chassis Extruded Rescue Box Chassis & Box Option #2 (Rear seats) Paint (Chassis/Cab & Box) Rosenbauer General Safety Equipment LLC $ 47,802 $ 83,453 $131 ,455 $ 3,000 $ 1,600 Clarey's North Central Ambulance No Bid No Bid $160,473 No Bid No Bid $44,984 $123,962 $168,946 No Bid No Bid Recommended Action Motion to approve the purchase of one Ford F-550 Diesel chassis/cab from Elk River Ford- Dodge-Jeep for the amount of $42,823.99 and authorize Rosenbauer General Safety Equipment LLC to construct the extended rescue box, option #2, and paint chassis/cab and rescue box for the amount of $88,053, for a total expenditures $130,876.99. alley Me ndum Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. C. 2. Purchase of One New Utility Tractor and attachments Prepared By Jeannine Clancy, Director of Public Works Bert Tracy, Public Works Maintenance Manager Summary The 2008-2012 Capital Improvement Program (page 35) includes $60,000 for one new Utility Tractor with side mount flail mower and front mount sweeper. This piece of equipment will be utilized to mow right-of-way, maintain skating rinks and general maintenance activities. The Minnesota Materials Management Division awarded Contract No. 438938 for the utility tractor; contract No. 437442 for the flail mower; and contract No. 437447 for the sweeper to Scharber and Sons, Inc. The City's cost to purchase the tractor, flail mower and sweeper is as follows: 2008 5525 John Deere Utility Tractor Diamond 75" Side Flail Mower Sweepster 8-Foot Front Mount Sweeper Freight Trade - In 1994 5300 John Deere Tractor Tax Purchase Price to City $38,780.64 $12,250.00 $ 9,300.00 $ 400.00 $ (7,000.00) $ 3.492.49 $57,223.13 Recommended Action Motion to approve the purchase of one new 2008 John Deere Utility Tractor, side flail mower and front mount sweeper and to trade in the City's 1994 John Deere Tractor, flail mower and front sweeper for a total purchase price, including Minnesota sales tax, in the amount of $57,223.13. alley Mem dum Park and Recreation 763-512-2342/763-512-2344 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. E. 3. Quote - Golf Course GreenlTee Mower Prepared By Rick Jacobson, Director of Parks and Recreation Greg Spencer, Golf Course Superintendent Summary The 2008-2012 Capital Improvement Program GC-003 (page 80) includes $30,000 for the purchase of one Green/Tee Mower. The mower will come equipped with three reels for mowing golf course greens and tees at Brookview Golf Course. This mower will replace an existing mower. The Minnesota Department of Administration awarded Contract No. 436936, to Minnesota Toro Inc. for this type of equipment. The City's cost to purchase the mower is $28,624.01 including tax. Recommended Action Motion to approve purchase of one Green/Tee mower from Minnesota Toro Inc. for the amount of $28,624.01. alley Mem m City Ad m i n istration/Cou nci I 763-593-8014/763-593-8109 (fax) Executive Summary for Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. F. Support of Federal Appropriation Request for Improvements in the Vicinity ofTH 100 and 1-394 Prepared By Jeanne Andre, Assistant City Manager Summary The City of St. Louis Park has initiated a request for federal appropriations to fund improvements to the collector-distributor system at 1-394 and Xenia Avenue and Park Place. As part of the Alternative Urban Areawide Review (AUAR) for the West End Project located in the southwest quadrant of 1-394 and TH 100, the Minnesota Department of Transportation required that a CORSIM (highway road simulation) be conducted for the highways in the vicinity of the project. The simulation considers the current situation and scenarios anticipating additional development. The CORSIM analysis was completed and identified changes in the collector-distributor system that would improve the current situation as well as other development scenarios. Staff at St. Louis Park and Golden Valley has initiated discussion at state and federal levels to identify funding sources for the improvements. The attached resolution supports application for a federal appropriation for the desired improvements. Attachments Resolution in Support of a Federal Appropriation Request for Trunk Highway 100 and Interstate 394/Xenia Avenue/Park Place Boulevard Collector-Distributor Road Improvement Project (1 page) Recommended Action Motion to adopt Resolution in Support of a Federal Appropriation Request for Trunk Highway 100 and Interstate 394/Xenia Avenue/Park Place Boulevard Collector-Distributor Road Improvement Project. Resolution 08-9 February 19, 2008 Member introduced the following resolution and moved its adoption: RESOLUTION IN SUPPORT OF A FEDERAL APPROPRIATION REQUEST FOR TRUNK HIGHWAY 100 AND INTERSTATE 394/XENIA AVENUE/PARK PLACE BOULEVARD COLLECTOR-DISTRIBUTOR ROAD IMPROVEMENT PROJECT WHEREAS, the City Council of the City of Golden Valley is the official governing body of the City of Golden Valley; and WHEREAS, the cities of Golden Valley and St. Louis Park are working together with MnDOT to address regional transportation issues along TH 100 and 1-394 in the vicinity of Duke's West End Project; and WHEREAS, the TH 100 Collector-Distributor Road currently operates poorly in the eastbound and westbound directions during the morning and evening peak periods, resulting in a decreased ability for the 1394/TH 100 interchange to handle regional traffic; and WHEREAS, transportation improvements eastbound and westbound lanes of TH 100 Commuter-Distributor Road need to be made regardless of future development in the area to improve regional traffic flows; and WHEREAS, this project is located in a significant high use transportation corridor (Trunk Highway 100 and Interstate 394) in the Twin Cities metropolitan area and this project supports improvements planned to the regional and local transportation system at Trunk Highway 100 and Interstate 394; and WHEREAS, the proposed improvements will result in bringing the eastbound and westbound lanes of TH 1 00 Commuter-Distributor Road into operating at acceptable levels of service by adding additional traffic capacity, upgrading local access for regional trips, improving regional traffic flow and reducing number of vehicles using locals systems as an alternate route; and WHEREAS, this project implements a solution in the form of continuity, capacity, and safety to a transportation problem and provides a much needed upgrade to the regional transportation system. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Golden Valley does hereby support the application for a federal appropriation for the Trunk Highway 100 and Interstate 394/Xenia Avenue/Park Place Boulevard Collector-Distributor Road Improvement Project. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. BILL ANDERL 4911~33rd Avenue No. Golden Valley, Minnesota 55422 763~29~008 76345~082 (cell) February 5, 2008 FEB 6 l008 City of Golden Valley Attn: City Council 7800 Golden Valley Road Golden Valley, MN 55427 Subject: City of Golden Valley III Program Violates State Statute Dear City Council: The city of Golden Valley has adopted an ordinance that establishes guidelines for an inflow and infiltration (1/1) program and has implemented camera inspections of private sewer laterals as part of the PMP for 2008 and 2009. This program and inspection work is in violation of M.S. 471.342 Subd. 4 that requires the city to hold a publiC hearing to establish guidelines and adopt standards for the required sewer inspections (see Atch 1). The city of Golden Valley has not conducted such public hearing on their 1/1 program and is therefore in violation of this Minnesota Statute. I am requesting that the city suspend the PMP for 2008 and 2009 until the required public hearing is held on the city's 1/1 program since sewer repairs are an integral part of the PMP process. If the city fails to hold a publiC hearing on the 1/1 program guidelines, then all subsequent inspection work is unlawful and a waste of taxpayer funds. I believe the city's III consultant was well aware of this statute, since this Statute was required before the city of Duluth's 1/1 program was implemented. It would seem that since the most recent newsletter calls Duluth's 1/1 program a model, then the publiC hearing on the guidelines and standards the city sets for private sewer service lines should be a necessary part of the regulatory process. Again, it appears the city of Golden Valley is paying for premium engineering advice and receiving poor quality results. In my opinion the city of Golden Valley has missed the boat by not inspecting all homes and businesses for sump pumps for compliance before it moves ahead to the most expensive approach. doing camera inspections of all 8000 homes and other locations as they are sold or as streets are replaced. The fall elections were focused on the sewer problems for a very valid reason, that the City Council has not done its jOb of representing the people. The need for a pUblic hearing is well established and must be held if the city is to proceed with its plans to force private homeowners to spend excessive amounts on sewer repairs or replacements. I would ask that this letter be included in the public hearing record for the PMP 2008 and 2009. A copy of this letter will be sent to the Metropolitan Council, the Minnesota Pollution Control Agency and the Dept. of Labor and Industry (Plumbing Board) to inform them of this unlawful action and ongoing problem. Sincerely, uJ~l-f.~ William H. Anderl, P.E. 1 Atch Minnesota Statutes Annotated Chapter 471.342 cc: Sue Webber, SUN Newspapers ~ MN ST ~ 471.342 M.S.A. ~ 471.342 Page 1 C Minnesota Statutes Annotated Currentness Municipalities (Ch. 471-472B) Chapter 471. Municipal Rights, Powers, Duties ..471.342. Inflow and infiltration program Subdivision 1. City. In this section, "city" means a home rule charter or statutory city. Subd. 2. Inflow and infiltration. In this section, "inflow and infiltration" means water other than wastewater that enters a sanitary sewer system, including sewer service connections, from the ground through defective pipes, pipe joints, connections, or manholes, or from sources such as, but not limited to, roof borders, cellar drains, yard'drains, area drains, drains from springs and swampy areas, manhole covers, cross connections between'storm sewers, catch basins, cooling towers, storm waters, surface runoff, street wastewaters, or drain- age. Subd. 3. Program authority. A city may establish an inflow and infiltration prevention program and provide loans and grants to property owners to assist the owners in financing the cost of abating inflow and infiltration on their property. ~ Subd. 4. Program guidelines. The city shall establish guidelines to govern the program. The guidelines shall ~..-,---7 establish criteria for program eligibility and standards for compliance with the pro~m. Prior to adoption of the , . . --- program guidelines, the city council must conduct a public hearinlLon the proposed guidelines after giving at least ten days' published notice of the hearing. Subd. 5. Program financing. The city may finance the program with federal, state, private, or city funds. City funds include, but are not limited to, general fund appropriations, sanitary or storm sewer utility funds, and fees or charges. @ 2007 ThomsonlWest. No Claim to Orig. US Gov. Works. Page 1 of5 Loomis, Linda From: Bob Lazear [r1azear@schwebel.com] Sent: Monday, February 11. 20081:25 PM To: Loomis, Linda; Freiberg, Mike; Pentel, Paula; Scanlon, DeDe; bobshaffer@ci.golden-val/ey.mn.us Cc: KHUBER@travelers.com; Don@hannoverconsulting.com February 11) 2008 Mayor Linda Loomis and Golden Valley City Council RE: Impact of Duke Realty Frontage Road Project on South Tyrol Neighborhood Dear Mayor Loomis and Council Members: Thank you for inviting citizen input regarding the Duke Realty /Wayzata Boulevard frontage road project that will be constructed adjacent to our neighborhood. My name is Robert Lazear. My family and I have lived on the 1500 block of Natchez Avenue S. in Golden Valley since 1989. I have attended all of the public information sessions regarding this project that have been publicized by Duke Realty and the cities of St. Louis Park and Golden Valley. Many neighborhood residents have welcomed the new "West End" development as bringing some positive amenities to the area. However, at each of the public information sessions, neighborhood residents have also expressed serious concerns about the impact of the development design on an already stressed traffic system. The Golden Valley South Tyrol neighborhood is unique because we are geographically "land locked" by the Highway 394 and Highway 100 interchange on one side - and the railroad tracks that run along Cedar Lake on the other side. The only way that residents of our neighborhood can access our homes is on the Wayzata Boulevard frontage road or Cedar Lake Road. The rush hour congestion at Cedar Lake Road at the stop sign adjacent to the old Westside Volkswagon dealership is already bordering on the intolerable. During the morning and afternoon commutes, there are major backups for drivers attempting to access or leave the South Tyrol neighborhood, the Cedar Trails Condominium complex in St. Louis Park, and the day school at the Jewish Community Center. If you visit this intersection during the morning rush hour, I am sure that you will agree that Cedar Lake Road has already exceeded its capacity. This leaves the Wayzata Boulevard frontage road as the only viable method for most of us who live in the South Tyrol neighborhood to leave our homes in the morning and return in the evening. Even before the proposed "West End" development, the 2/12/2008 Page 2 of 5 Wayzata Boulevard frontage road has been a source of concern for neighborhood residents. Although the speed limit on Wayzata Boulevard is nominally 35 mph, traffic on this collector road is routinely in excess of 50 mph. Each morning, I have to take a right turn from northbound Natchez Avenue to go eastbound on Wayzata Boulevard to head downtown. To my left, there is a blind curve with vehicles that have just gotten off northbound Highway 100 routinely exceeding the speed limit. When I come home in the evening, I have to slow down to make a left turn onto Natchez facing the same blind curve and speeding vehicles. Other neighborhood residents attempting to enter or leave South Tyrol on Natchez, June, or Fairlawn Avenues face the same problems. ThereforeJ our concern about the added rush-hour traffic that this project will add to Wayzata Boulevard at the top of our streets is not theoretical. If this issue is not addressed in the design and permitting process, we will face serious problems getting in and out of our neighborhood. A number of neighborhood residents attended the "traffic calming" presentation at the Golden Valley City Hall on January 29, 2008, with city staff, a traffic consultant, and representatives from Duke Realty. It became very clear at the meeting that the traffic issues on Wayzata Boulevard have yet to be addressed in a comprehensive and serious manner. . Apparently, the current development plans call for the construction of three large parking ramps on the Golden Valley portion of the project bordering Wayzata Boulevard. As designed, these ramps all have entrances and exits directly onto Wayzata Boulevard. It is obviously anticipated that the tenants of the 1.1 million square feet of office space on the east side of the site will use Wayzata Boulevard as a major access to and from these parking ramps during rush hour. It did not appear that any serious consideration was given to locating the parking ramps anywhere other than on Wayzata Boulevard. It did not appear that any serious consideration was given to funneling the parking ramp traffic through Park Place and Utica Avenue as opposed to Wayzata Boulevard. The only "traffic calming" measure recommended by the traffic consultant hired by Golden Valley was to narrow the roadway at the tops of Natchez, June, and Fairlawn Avenues to force the increased traffic to slow down. The traffic consultant indicated that this would replicate the lane "jog" that was constructed adjacent to the walk bridge between the North and South Tyrol neighborhoods farther east on Wayzata Boulevard. To put it mildly, this "solution" was not met with a great deal of enthusiasm by the neighbors present at the January 29th meeting. Numerous individuals spoke up about the hazardous and confusing nature of the current lane "jog" which is adjacent to the walk bridge. One resident who takes the city bus recounted the frequent near misses between busses and oncoming vehicles because of the change in lane direction and width. Frankly, none of us could believe that the city was proposing to recreate this hazard at the top of our streets. 2/12/2008 Page 3 of5 I would point out to the council that the problem of access and additional traffic flow coming from these parking ramps has long been identified as a concern. The addendum to the West End Final Alternative Urban Area-Wide Review (AUAR) is dated April 2007. A copy of this document is located on the St. Louis Park web site. Section B3 of that documents identifies the site access issue. The comment summary states: Draft AUAR suggested that additional site plan work will evaluate the proposed location of the ramp access points for the office on the frontage road along TH 100. Trip distribution assumptions are not credible unless the site access assumptions are revised. In response, the developers noted that "The access locations are not fmnly set." The document goes on to say that "As the city and developer continue to work through the redevelopment approval process, they will work to reconsider other access options to make Wayzata Boulevard less attractive." Before Golden Valley moves forward with a Joint Powers Agreement or any other approval for this project, the City Council needs to address the proposed location of the ramp access points and the inevitable impact on rush-hour traffic flow on the Wayzata Boulevard frontage road. As a resident of the neighborhood most directly affected by this development, I would urge the Golden Valley Planning Commission and City Council to ask the fOllowing questions: 1. How many parking ramps are actually going to be built? 2. What are the start and completion dates of each parking ramp? 3. How many parking spaces will be in each parking ramp? 4. Are there any feasible locations for the parking ramps on this 43.5acre project site that are not adjacent to Wayzata Boulevard? 5. If the parking ramps stay on the Golden Valley site adjacent to Wayzata Boulevard, what alternative ramp access point designs have been developed to route traffic away from Wayzata Boulevard? 6. What is a credible estimate of the new parking spaces and trips that will be generated from the project site once these offices and parking ramps are built? Although the ramps would be replacing some parking spaces that surrounded the previous structures (low-rise office buildings, former Novartis warehouse, and tennis club) many of these were empty parking spaces that were not being used. 7. What is a credible estimate of the increased traffic flow on Wayzata 2/12/2008 Page 4 of5 Boulevard from the development and these parking ramps? The study that was completed by developer assumes that only five percent of the project traffic would use Wayzata Boulevard between the development and Penn Avenue. The Council and its consultants need to take a hard look at this assumption. Did the study expressly take into account that these three parking ramps would have entrances and exits directly to Wayzata Boulevard? Much of the population density is east of the project site. It is hard to believe that office tenants coming from the east would rather deal with the 394/100 interchange than take Wayzata Boulevard if it has direct access to their parking ramp. Please also note that the AUAR addendum acknowledges that "This distribution assumes that the regional roadway system is operating at a reasonable level of service." Anyone who lives in Golden Valley knows that drivers will avoid 394 if there is another option. 8. What plans have been made to make a pedestrian-friendly access from the neighborhood to the retail project? With a movie theater, restaurants, and retail, neighborhood families will need a way to access the site without getting in a vehicle. 9. What legal and procedural steps does Golden Valley have to take at this point to approve or deny the Golden Valley portion of the project? This question was asked at the January 29th meeting in Golden Valley. Staff did not have a clear answer. Please clarify the following: a. What is the role of the Golden Valley Planning Commission in approving this project that will have a major impact on the city? b. When is the City Council going to be voting on the Joint Powers Agreement with St. Louis Park? c. What is the tax revenue sharing agreement between the two cities and has Golden Valley been asked to provide TIF or other public financing? d. When would the city be approving construction and other permits for the parking ramps on land located in Golden Valley? e. When will a public hearing be held on these matters? f. When will the final vote be taken? 2/12/2008 Page 5 of5 I apologize for the length of this e-mail. However, as a long-time resident of Golden Valley, I feel that we need to address these issues before it is too late. Traffic congestion is not an act of God, but rather the result of individual decisions made by developers and governmental bodies on behalf of their citizens. I really believe that everyone in South Tyrol wants this development to be a win-win situation for Duke Realty and our neighborhood. However, unless some changes are made to address the traffic problem on the Wayzata Boulevard frontage road, those of us who live in South Tyrol (and the surrounding streets in St. Louis Park) will be put in the impossible situation of having no safe and reliable way to access our homes during peak travel times. Thank you for your service to Golden Valley and your consideration in this matter. Sincerely , Robert L. Lazear Direct Dial Number: (612) 344-0458 rlazear@schwebel.com 2/12/2008 From: Huber,Kenneth B [KHUBER@travelers,com] Sent: Tuesday, February 12, 2008 10:45 AM To:i;.-oomis, Linda; Scanlon, DeDe Subject: South Tyrol Hills memo on Duke/West End Hi- Thanks for the heads up on tonight's meeting. I will try to be in attendance, (but as an observer only, as you have explained). In connection with the meeting, I wanted to share with you a copy of a memo that I have prepared, to update our South Tyrol Hills Neighborhood Association members who could not be in attendance at the recent Duke/West End update meetings. A copy is attached. My hope is that you will find this memo helpful in the context of tonight's meeting. Update on the Duke Realty/West End development project for the South Tyrol Hills Neighborhood Association There have been two recent meetings held with residents: one on Jan.8 at St Louis Park City Hall to meet with Duke and its development partner JR Anderson of Cincinnati; and one on Jan. 29 at Golden Valley City Hall with City Staff, to go over envisioned changes to the Frontage Road. The January 8 Meeting in St Louis Park You may recall that at one time there were 5 possible development scenarios. Four have been eliminated. The proposed condominium/apartment/residential piece that was present in several of the scenarios has dropped out of the project completely. As you read this, please keep in mind that none of the proposed specifications are definite. Any of this is subject to change. At some point, the Duke website will have a 'kiosk' that will contain updates on the project. Check the kiosk for a list of tenants as leases are signed. The project is being termed a 'lifestyle center', JR Anderson of Cincinnati has built a number of these centers east of the Mississippi. They are described as 'dense', 'urban' and 'upscale'. Comparisons were drawn to Arbor Lakes in Maple Grove, 50th & France, and Excelsior & Grand. The surviving scenario calls for a mix of office buildings, retail space, a cinema, and a separate stand alone grocery store. Four large 'Class A' office towers are planned for the 'rear' of the parcel along Hwy 100. Each one will be around 9 stories, and similar to the existing MoneyGram building. There will be two separate above ground ramps for the office buildings. Each ramp will have a height equivalent to a four story building, and each ramp will hold 4100 cars. An 'upscale' grocery store is planned for the 'north' segment of the parcel. Negotiations are underway with a tenant and a name will not be announced until a lease has been signed. The same goes for the cinema complex, which will be a multilayered affair, sitting on a second level above other structures. There will be a large retail area, to include clothing stores and restaurants. A focal point will be a large, open air, two story translucent roof structure that will 'jut out' over the entrance to the retail area. There will be a large underground parking complex for the retail shoppers. It will feature 'pop up' elevators located strategically, so that shoppers can walk inside the sheltered parking area and 'pop up' in the unsheltered shopping area where they need to be. There does not appear to be any park or green space set aside within the complex. One pedestrian friendly area may be blocked off at each end on special occasions for an event like an outdoor art fair. The project will use the existing infrastructure with only minor changes. Park Place Boulevard, already fairly wide, will be widened even more. The existing 16th Avenue, which now stops and forms a 'T' with Park PI Blvd, will be extended into the complex, where it will terminate. The Duke representative made a verbal promise at this meeting that under no circumstances would the new 16th Ave. be permitted to continue through the complex to link up with the frontage road. Duke expects to break ground for the first office tower this summer. They would like to have the retail complex open for business no later than fall of2009. The Jan 29 meeting with Golden Valley Staff Joint Powers Agreement If I understand correctly, about 10% of the land making up the West End project lies within Golden Valley. And so GV and St Louis Park are working on a 'Joint Powers Agreement' that will determine just how much input GV has in this process. According to City Staff, the City has never had to do one of these JP A's before, and since it's their first time, it is taking a while. They were just getting started on it, we were told. Multiple jurisdictions The frontage road situation appears to be complicated by the fact that there are at least four jurisdictions involved. The frontage road starts in Minneapolis at the Penn Ave exit, and runs through Golden Valley, and then into St Louis Park, where it splits at Hwy 100, running in two directions. And because of its size and type, the Minnesota Department of Transportation is also involved. The Target credit operation is such a large commercial property, with its own mini roadway system, that it should probably be considered a fifth jurisdiction, but it was not discussed that way at this meeting. (However, the awkward diagonal strip running between the Target ramp andthe Steve and Cathy Meyers home may be eliminated, we were told.) Although it sounds like GV and St Louis Park city staff are discussing the frontage road, neither city has made any effort to coordinate the frontage road effort with any of the other entities involved. There does not appear to be a unified, comprehensive plan for the frontage road that has been proposed by anyone. The plan shared by GV Staff at this meeting was limited to the segment within the GV municipal boundary. No one from the GV city staff had been in contact with the city of Mpls staffto determine what, if any, changes are envisioned for the Mpls segment of the frontage road. Speed, vision and volume The theme with respect to the frontage road appears to be threefold: controlling speed, improving sightlines, and controlling the volume of cars. Once again, as you read this, please keep in mind that the proposed changes only include the segment of the frontage road passing through Golden Valley. A lot of time was spent at the meeting speculating about the number of increased cars. The road is considered at about one half of its capacity right now. It is expected to experience an increase of about an additional 40%. In any event, it is many thousands of additional trips up and down the frontage road each day, especially during rush hour. The main ingress/egress for the project is supposed to be the Park Place/394/1 00 interchange. But human nature being what it is, everyone seems to agree that it is inevitable that people will make their way onto the frontage road in an effort at saving commuting time. The idea is to make that prospect less inviting, by making some physical changes in the roadway. The money for this will come from Duke, and not the City, we were told. Implicit in the discussion seems to be that we will live with these alterations to the roadway for a while, and if it appears that they are not working or need to be changed, additional work will be done. Where the money is to come from for any additional future work that may become necessary was not discussed. Pinching and re-striping the roadway Where side streets meet the frontage road (Tyrol Trail, June, Fairlawn, Natchez) the curbs will be extended several feet on either side. The road will be further 'pinched' by bringing out the curb on the opposing side. This 'narrowing' of sorts has been shown to have a 'traffic calming' effect, by causing drivers to decrease speed, we were told. It also has the advantage of giving resident motorists several additional feet when approaching the frontage road from the neighborhood, for an improved sightline. The physical treatment of the curb extension is expected to be similar to the curb extension that was added several years ago to the aerial pedestrian bridge where it meets the frontage road. Several residents shared harrowing tales of close calls experienced at that very awkward spot. The painted roadway markings will be re-striped. A white stripe along the shoulder will serve to further narrow the lane. This appears similar to a 'bicycle lane', with the exception that the line terminates at each side street, and so the new paint layout is not meant to accommodate bicycle traffic. There is no indication that similar 'road pinching and re-striping' measures are to be implemented anywhere else along the Mpls or StLPk segments of the frontage road. The frontage road periodically receives a new topcoat and that was scheduled to be performed later on this year anyway. GV Staff would like to maintain that schedule, and complete the curb revisions and paint re-striping in conjunction with the resurfacing project. It wasn't clear ifthis was to be done in cooperation with the STLPk and/or Mpls segments of the roadway. [ Editorial remark: as I listened to this explanation by City Staff, I was reminded of the speed and vision complaints voiced by our residents again and again at our annual neighborhood meetings, ever since the frontage road was reconstructed in 1992. If the pinching and striping really works, and is to be the sort of safety enhancement espoused, I was left wondering why it was not incorporated into the design of the frontage road in the first place. It was equally clear that this sort of thing could be proposed, even absent a West End development project, provided it actually works the way they say it is supposed to.] Additional safety suggestions: crosswalk, lighting, landscaping Several residents voiced concern that the new paint scheme did not include any sort of pedestrian crosswalk. Perhaps that can be factored in by the Hwy 100 underpass, we were told. At this point the Duke rep added that they intend to reconfigure the s-curve Hwy 100 underpass, in an effort at eliminating blind spots. One resident asked about improving vision by adding street lighting. Ms Clancy of GV Staff said that lighting could be considered, but she added that in the past, lighting has proven to be a very controversial subject for some residents. One resident asked about eliminating landscape features, such as overgrown shrubbery, that may interfere with sightlines. Ms Clancy indicated that landscaping could be altered, if necessary. The office tower parking ramps adjacent to the frontage road Perhaps the one topic that generated the most discussion at this meeting was the anticipated volume of cars directly onto the frontage road from the two dedicated parking ramps for the four office towers. Each ramp will be designed to hold 4100 cars. The Duke representative explained that as presently envisioned, the parking ramp complex will be contructed adjacent to the frontage road, and it will have up to three separate ingress/egress points directly from the ramps onto the frontage road. This news was greeted with dismay, especially by the South Tyrol residents along Fairlawn, Natchez and June, who already deal with high traffic volume issues during rush hour, as they try to get in and out of their section of the neighborhood. Several residents asked if the two ramps could be relocated away from the frontage road. Others asked if the ingress/egress points for the ramps could be relocated away from the frontage road. Others asked if the number of ingress/egress points could be reduced from three, to two or only one. My impression was that the Duke rep was equivocal in his response, at best. The parking ramp arrangement has not been finalized, but as for ramp location and how the complex is meant to function 'it is what it is' as far as Duke is concerned. The Duke philosophy seems to be that regardless of where the ramps are located and where the ingress/egress points are, drivers will make their way onto the frontage road if it reduces commute time. As indicated above, around 10% of the land for the West End development is located in Golden Valley. And as fate would have it, the two parking ramps are apparently sitting directly on that 10%. Consequently, many residents made it clear that they expect that under the impending Joint Powers Agreement, Golden Valley will have a say in this process, and that the residents will be heard. Andre. Jeanne From: Sent: To: Subject: Karl Batalden [karl.batalden@tchabitat.org] Wednesday, February 06,20089:41 PM Andre, Jeanne Habitat for Humanity foreclosure remediation proposal Dear MS.Andre: Twin Cities Habitat for Humanity intends to request funding assistance from MHFA to acquire and rehab foreclosed properties in first- and second-tier suburbs. (I'm defining this as cities partially or wholly inside or the 494-694 loop but have to exclude Brooklyn Park and Dakota County because they have special pilot programs already with MHFA.) I believe that if we can gather a sufficient pool of capital resources Habitat can negotiate directly with the banks to purchase a number of properties at the same time thus allowing us to get a discounted bulk rate. Additionally, given our 501 (c)3 status, we can offer banks an opportunity to get CRA credit providing a further opportunity for reasonable acquisition prices. If we are successful in this endeavor it would certainly be nice to work again in the City of Golden Valley. Do you think that you would be able to endorse such an application for funding? We are not asking for any financial assistance from the city and cannot guarantee at this point in time that we would end up even getting any bank-owned properties in Golden Valley, but I would like to try. Please let me know if this would be of interest to you and the city. Our grant application to MHFA is due on 2/14, but endorsements from community partners can come in a little after the fact. Thanks, Karl Batalden ************************************************ Karl Batalden Government & Community Relations Officer Twin Cities Habitat for Humanity 3001 4th Street SE Minneapolis, MN 55414 tel: 612-331-4090, ext. 622 fax: 612-331-1540 e-mail: karl.batalden@tchabitat.org ************************************************ The contents of this email message and any attachments are confidential and are intended solely for the addressee. The information may also be legally privileged. This transmission is sent in trust, for the sole purpose of delivery to the intended recipient. If you have received this transmission in error, any use, reproduction or dissemination of this transmission is solely prohibited. If you are not the intended recipient, please immediately notify the sender by reply email or at (612) 331-4090 and delete this message and its attachments, if any. 1 I alley e d Finance 763~593~8013 I 763~593-81 09 (fax) Executive Summary For Action Golden Valley City Council Meeting February 19, 2008 Agenda Item 3. H. Receipt of Safe & Sober Challenge Grant Prepared By Stacy Altonen, Chief of Police Roger Johnson, Deputy Police Chief Summary During the year 2007, the Police Department participated in the Safe & Sober Challenge, which is a program administered by the Minnesota Department of Public Safety. Certain traffic enforcement activities were tracked, including seat belt violations, speeding violations, DWI arrests, and vehicles administratively seized from habitual DWI offenders. The Police Department applied for a Safe & Sober Challenge mini-grant and received a second place award of $2,000. The grant award will be used to fund traffic safety brochures, rental of a MADD vehicle for the Public Safety Department Open House, training for staff in installation of child safety seats, and additional enforcement hours where signs, seatbelts, speed, and inattentive drivers will be targeted. Attachments Resolution Authorizing Acceptance of a Traffic Safety Award (1 page) Recommendation Motion to adopt Resolution Authorizing Acceptance of a Traffic Safety Award. Resolution 08-10 February 19, 2008 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING ACCEPTANCE OF A TRAFFIC SAFETY AWARD WHEREAS, the Golden Valley Police Department desired to protect the health of its citizens by improving traffic safety and participating in the Safe & Sober Challenge; and WHEREAS, under the provision of the Highway Safety Act (P.L. 89-563), the Minnesota Department of Public Safety has federal funding to promote traffic safety; and WHEREAS, the Minnesota Department of Public Safety had judged the Golden Valley Police Department's efforts to decrease impaired driving and increase seat belt use to be exceptional, and wants to reward those efforts by providing additional funding for the department; NOW, THEREFORE, BE IT RESOLVED, that the Golden Valley Police Department enter into an agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the period from January 3, 2008 to June 30, 2008. The Chief of Police of the City of Golden Valley is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the Golden Valley Police Department. BE IT FURTHER RESOLVED that the Chief of Police of the City of Golden Valley is hereby authorized to be the fiscal agent and administer the grant on behalf of the Golden Valley Police Department. Linda R. loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk.