07-02-08 JWC Minutes
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of July 2, 2008
The Golden Valley - Crystal - New Hope Joint Water Commission meeting was called to
order at 1 :30 pm, in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Anne Norris, City Manager, Crystal
Staff Present
Guy Johnson, Public Works Director, New Hope
Paul Coone, Operations Manager, New Hope
Bernie Weber, Utility Maintenance Supervisor, New Hope
Tom Mathisen, Public Works Director, Crystal
Randy Kloepper, Utility Maintenance Supervisor, Crystal
Dave Lemke, Utility Maintenance Supervisor, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Jeannine Clancy, Public Works Director, Golden Valley
Approval of JWC Minutes
MOVED by McDonald, seconded by Norris and motion carried unanimously to approve the
minutes of the April 2, 2008 meeting.
Purchase of One Trailer Mounted Valve Maintenance/Exerciser and Vacuum
Excavation/Cleanout
Approval of Trailer Mounted Valve Maintenance/Exerciser and Vacuum
Excavation/Cleanout that was approved at the City of Golden Valley Council meeting on
June 3,2008. One bid was received from E. H. Wachs Company for the amount of
$59,845.
MOVED by Norris, seconded by McDonald and motion carried unanimously to approve the
purchase of a Trailer Mounted Valve Maintenance/Exerciser and Vacuum
Excavation/Cleanout from E. H. Wachs Company for $59,845.
Agreement with Environment Financial Group, Inc. (EFG) for Emergency Supply
Study
Discussion regarding the existing proposal and the necessity of tasks and costs associated
with Characterize Emergency Demands and the Hydraulic analysis and engineering
analysis of disinfection treatment of pipeline routes to the JWC distribution system from the
New Hope well were reviewed.
The consensus was that the Commission should re-negotiate the contract with Scott
Harder from EFG and trim unnecessary tasks and costs from the contract.
Joint Water Commission
July 2, 2008
Page 2
Aareement with EFG for Emeraencv Supplv Study - Continued
McDonald asked if there was enough money in the budget to cover the cost of the
proposal.
Virnig responded that the Commission had budgeted $100,000 for professional services.
Burt recapped the discussion stating that a new proposal with EFG should be negotiated
and the cost should not exceed $41,021.84 and the costs associated with obtaining
information concerning the capacity of the General Mills well and New Hope well as part of
an emergency supply and demand plan is necessary. The information gathered about the
New Hope and General Mills wells will be needed for the cities comprehensive water
supply plan.
MOVED by Norris, seconded by McDonald and motion carried unanimously to approve the
contract with Environment Financial Group, Inc. (EFG) not to exceed $41,021.84 for the
emergency supply study.
Receive and File Letter from Environment Financial Group. Inc. Reaardina
Consultina Enaaaement with the City of Minneapolis
Discussion included the benefits of having the Joint Water Commission represented at the
table and a possible conflict of interest with Scott Harder being involved in cost of service
adjustment to JWC rates charged by Minneapolis.
The consensus was if anyone had objections, a new consulting firm would be hired.
MOVED by Norris, seconded by McDonald and motion carried unanimously to receive and
file the letter from Environment Financial Group, Inc., dated June 2, 2008, noting the
conflict of interest but allow Environmental Financial Group, Inc. to enter into an agreement
with the City of Minneapolis.
Final Bill from MnDOT for Relocation of Water Main under Hiahwav 100
Mathisen received a bill from MnDOT for $36,388 for the costs associated with relocating
the water main under Highway 100.
After a discussion on MnDOT's accounting procedures, it was recommended that Mathisen
contact MnDOT to ensure that this bill is truly a final bill for all costs associated with that
project.
MOVED by Norris, seconded by McDonald and motion carried unanimously to make
payment of $36,388 to MnDOT and after Mathisen confirms that this is the final bill for the
relocation of the water main under Highway 100.
Joint Water Commission
July 2, 2008
Page 3
Next Meeting
The next meeting will be August 6,2008.
The meeting was adjourned at 2:15 pm.
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Thomas D. Burt, Ch~ .
ATTEST:
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Christine Columbus, Administrative Assistant