10-01-08 JWC Minutes
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal- New Hope
Meeting of October 1, 2008
The Golden Valley - Crystal - New Hope Joint Water Commission meeting was called to
order at 1 :30 pm, in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Anne Norris, City Manager, Crystal
Staff Present
Guy Johnson, Public Works Director, New Hope
Paul Coone, Operations Manager, New Hope
Bernie Weber, Utility Maintenance Supervisor, New Hope
Tom Mathisen, Public Works Director, Crystal
Randy Kloepper, Utility Maintenance Supervisor, Crystal
Bert Tracy, Utility Maintenance Supervisor, Golden Valley
Dave Lemke, Utility Maintenance Supervisor, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Jeannine Clancy, Public Works Director, Golden Valley
Other
Scott Harder, Environmental Financial Group (EFG)
Approval of JWC Minutes
MOVED by Norris, seconded by McDonald and motion carried unanimously to approve the
minutes of the August 5, 2008 meeting as submitted.
Update on neaotiations with Minneapolis
Harder stated that on Friday September 26,2008 Progressive Consulting Engineers, Inc.
(PCE) supplied a revised version of the Water Rate and Cost of Service Study plan for the
City of Minneapolis to serve the Joint Water Commission. Harder stated he felt the rate
announced was fair and balanced for the next five years and should be between 65.4% to
58.4%
Clancy asked if the rates with Minneapolis would have to be reviewed every year.
Harder stated that the Joint Water Commission could request a yearly copy of the
Operating and Maintenance cost along with a copy of the depreciation schedule from the
City of Minneapolis.
Clancy's biggest concern was the timeliness of the rates and her inability to plan her
budget.
Joint Water Commission
October 1, 2008
Page 2
Update on neaotiations with Minneapolis - Continued
Harder mentioned that the rates were slow coming this year because of the JWC request
for additional information and the rates were going to be set for the next five years.
Viring stated that JWC would be approving the 2009 budget in November due to the
lateness of estimated rates from Minneapolis.
Harder stated he would provide copies of the JWC rates report to the commissioners.
Harder spoke briefly about the advisory board that he and Mayor Loomis sat on and that
they would be sharing their findings with the Golden Valley Council on October 14, 2008.
Burt stated that other cities were interested and there might be future meetings with Fridley,
Columbia Heights, Edina and Bloomington. He also mentioned that there should be a
resolution for support of the task force coming from the Council.
Clancy will write the resolution for Council Recommendation tor the three cities.
Emeraency Supply Study
Harder has met with General Mills and addressed their concerns over the use of their wells.
Next Harder will meet with T AC and get more details, develop tinallists ot scenarios and
run the hydraulic model.
Resolution 08-03 reaardina tort limits - 2008-2009
Commissioner Norris introduced the following resolution
RESOLUTION 08-3
RESOLUTION MAKING ANNUAL ELECTIONS
FOR THE 2007-08 INSURANCE POLICY
The motion for the adoption of the foregoing resolution was seconded by Commissioner
McDonald and upon a vote being taken thereon, the following voted in favor thereof: Burt,
McDonald, and Norris; and the following voted against the same: none, whereupon said
resolution was declared duly passed and adopted, signed by the Chair and his signature
attested by the Vice Chair.
Lease Aareement with T-Mobile
MOVED by McDonald seconded by Norris and motion carried unanimously to approve the
Lease Agreement with T-Mobile for the installation of an antenna at the water tower located
at 2801 Hillsboro Avenue North in the City of New Hope.
Joint Water Commission
October 1, 2008
Page 3
Access to JWC SCADA bv Total Control
After a recent staff change at Total Control the vendor was not allowed to access to
SCADA through LOGIS. The issue was resolved when Burt granted permission.
Clancy stated that in the past there was no agreement with Total Control and that a
Contractual.Service Agreement should be entered into with Total Control regarding
services provided and cost to provide those services.
JWC Water Consumption/Meter
Tracy acknowledged the meter reading problems we have had with the City of Minneapolis
regarding usage. They had an independent contractor verify the accuracy of the reads and
Minneapolis concurred. Minneapolis will be crediting the account.
CIP for Years 2008-2013
A discussion ensued as to whether the costs for driveways, retaining walls and streets
leading up to water towers are the responsibility of the Joint Water Commission or the City
where the equipment is located. A review will be made to determine where cost should
come from and discussed at the next meeting.
Other
Tom Mathisen stated that at the Governors Monthly meeting they discussed the
replacement of water membranes at the Columbia Heights water plant and that General
Electric was paying eighty percent of the costs. The cost effectiveness of green roofs over
white roofs was also discussed. Mathisen stated that in a Minnesota climate the pay back
and life expectance of green roofs was not cost effective.
Next Meetina
The next meeting will be November 5,2008.
Adiournment
The meeting was adjourned at 2:37 pm.
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Thomas . Burt, Chair I" ·
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Chnstine Columbus, Administrative Assistant