04-07-09 CC Agenda Packet
AGENDA
Regular Meeting
of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
April 7, 2009
6:30 p.m.
The Council may consider item numbers 1, 2, 3, 5 and 6
prior to the public hearings scheduled at 7:00 p.m.
1. CALL TO ORDER
A. Roll Call
B. Proclamation for Golden Valley Federated Women's Club 40th Anniversary
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member or citizen so requests in which
evenUhe item will be removed from the general order of business and considered in its
normal sequence on the agenda.
A. Approval of Minutes - City Council Meeting - March 17, 2009
B. Approval of Check Registers:
1. City
2. Housing and Redevelopment Authority
C. Licenses:
1. General Business Licenses
2. Gambling Premises Permit Renewal Application - Church of St. Maron 09-22
3. Solicitor's License - Western Remodelers
4. Solicitor's License - Wright At Home Services, Inc.
D. Minutes of Boards and Commissions:
1. Board of Zoning Appeals - December 23, 2008
2. Envision Connection Project Board of Directors - February 19, 2009
3. Joint Water Commission - January 7,2009
4. Environmental Commission - February 23, 2009
5. Civil Service Commission - February 2, 2009
6. Basset Creek Water Management Commission - February 19, 2009
E. Bids and Quotes:
1. Brush Pick-up Program - Quotes
2. Noble Avenue Safe Routes to School Project - Quotes
F. Proclamation of Support for 2010 United States Census
G. Approval of Six Month Extension for Filing of Plat - 1017 Ravine Trail
H. Participation in the Hennepin County 'Step To It Challenge'
I. Authorization to Sign the FY09 Recovery Act Edward Byrne Memorial Justice
Assistance Grant Agreement
J. Proclamation for Walk for Animals Day
K. Appointment to Open Space and Recreation Commission
4. PUBLIC HEARINGS 7:00 PM
5. OLD BUSINESS
6. NEW BUSINESS
A. Authorization to Sign Amended PUD Permit - Menards Addition, PUD No.75 -
Amendment NO.2 - 6800 Wayzata Boulevard
B. Announcements of Meetings
C. Mayor and Council Communications
7. ADJOURNMENT
CITY OF GOLDEN VALLEY
PROCLAMATION FOR GOLDEN VALLEY FEDERATED WOMEN'S CLUB 40TH ANNIVERSARY
WHEREAS, the Golden Valley Federated Women's Club (GVFWC) is a local club within
the General Federation of Women's Clubs, (GFWC), an international volunteer service
organization for women in community service and charted by the US Congress in 1901; and
WHEREAS, the GVFWC was established as a federated GFWC women's service
organization in 1968, and is celebrating its 40th anniversary in 2009; and
WHEREAS, the GVFWC has donated over $200,000 to over 20 community service
organizations, such as Crisis Nursery, Toys for Tots, Potter's House, Courage Center, Dinner at
Your Door, PRISM, and the Humane Society, and
WHEREAS, the GVFWC donates to city government departments and activities such as
the teen center at Brookview, the Youth Aiding Senior Chore Maintenance program, the Fire
Department (oxygen resuscitator), the Police Department (defibrillators), and the Park and
Recreation Department Music in the Park program; and
WHEREAS, the GVFWC donated annual scholarships for high school seniors, residing in
Golden Valley; and
WHEREAS, the GVFWC decorated and furnished a room for Home Free Shelter and
have continued their support providing donated items for the Shelter as part of the GFWC's
nation-wide Domestic Violence Project; and
WHEREAS, the GVFWC has also donated over 75,000 hours by participating in fund
raising projects, Golden Valley Days, Friends of the Library projects and programs of the School
District, Golden Valley Historical Society, and community churches; and
WHEREAS, the GVFWC established a city-wide recycling project, which earned the club
a first place Award in the GFWC of Minnesota's Conservation Contest; and
WHEREAS, the GVFWC donated funds and helped to landscape the land at the Golden
Valley Library with plantings and a bridge and for the past five years have adopted Medley Park;
and
WHEREAS the GVFWC participated in GFWC nationwide projects such as Operation
Smile, Save the Children's "Caps to the Capitol" campaign, Katrina Disaster Relief f~nd and
March of Dimes.
NOW, THEREFORE, BE IT RESOVLED that the City of Golden Valley hereby
recognizes the Golden Valley Federated Women's Club on its 40th Anniversary and asks all
residents to join in celebrating its many accomplishments and contributions to our community
and country on April 24, Federation Day, a GFWC nation-wide celebration.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the great seal of the
City of Golden Valley to be affixed this 7th day of April, 2009.
Linda R. Loomis, Mayor
alley
Me orandum
Finance
763-593-8013/763-593-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
Agenda Item
3. B. 1. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of check register for various vendor claims against the City of Golden Valley.
Attachments
Loose in agenda packet.
Recommended Action
Motion to authorize the payment of the bills as submitted.
alley
M orandum
Finance
763-593-8013/763-593-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
Agenda Item
3. B. 2. Approval of Housing and Redevelopment Authority Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of check register for various vendor claims against the Housing and Redevelopment
Authority.
Attachments
Loose in agenda packet.
Recommended Action
Motion to authorize the payment of the bills as submitted.
alley
Me orand m
Inspections
763-593-8090 I 763-593-3997 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
Agenda Item
3. C. 1. General Business Licenses
Prepared By
Kathryn Pepin, Administrative Assistant
Summary
As per City Code, some businesses are required to be licensed by the City. Listed below are
the License Number, Applicant, License Type and Fee of those who have submitted an
application for approval.
#3557 Theodore Wirth Chalet On Sale Non-lntox.Liquor $500.00
1301 Theodore Wirth Parkway
#3551 Golden Valley Country Club Gas Station 1 Nozzle $70.00
7001 Golden Valley Road
#3552 G.V. Service Center Gas Station 11 Nozzles $220.00
600 Boone Avenue North
#3554 Kabalan Co. Gas Station 22 Nozzles $385.00
9405 Medicine lake Road
#3534 Lubrication Technologies Bulk Oil Storage $25.00
900 Mendelssohn Avenue North
#3535 Schuller's Tavern Dancing/Entertainment $375.00
7348 Country Club Drive
#3542 Schuller's Tavern 1 Amusement Device $30.00
7348 Country Club Drive
#3541 American Amusement Arcades 4 Amusement Devices $75.00
6400 Wayzata Boulevard
#3538 Theisen Vending Company 2 Amusement Devices $45.00
7348 Country Club Road
#3528
Garbageman, Inc.
401 11th Avenue South
1 Refuse Vehicle
$50.00
Recommended Action
Motion to authorize the issuance of licenses as recommended by staff.
Public Jl~y
Memorandu
Police Department
763-593-8079 I 763-593-8098 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
Agenda Item
3. C. 2. Gambling Premises Permit Renewal Application - Church of St. Maron
Prepared By
Stacy Altonen, Chief of Police
Mike Meehan, Operations Commander
Jim Roberts, Detective
Summary
The Church of St. Maron has submitted a renewal application for a Minnesota Lawful
Gambling Premises Permit. The Church of St. Maron operates the pull-tab booth at Schuller's
Tavern located at 7345 Country Club Drive. Documents received from the applicant show
that the Minnesota Gambling Control Board currently licenses the organization and its
gambling manager, Edward Theodore Rice.
An investigation was conducted by the Public Safety Department reference this permit
renewal application. This investigation included checks with the City of Golden Valley
Finance Department, the Gambling Enforcement Division of the Minnesota Department of
Public Safety, and the Minnesota Gambling Control Board. As of April 3, no negative
information was received as a result of our investigation.
The applicant has met all statutory and ordinance requirements for renewal of a lawful
gambling premises permit.
Attachments
Minnesota Lawful Gambling License Renewal Application (2 pages)
Resolution Approving Issuance of a Premises Permit Renewal for the Conduct of Lawful
Gambling - Church of St. Maron (1 page)
Recommended Action
Motion to adopt Resolution Approving Issuance of a Premises Permit Renewal for the
Conduct of Lawful Gambling - Church of St. Maron.
FROM
:ED RICE FAX NO. :612 379 8595
03/24/2009 TUE 10:26 FAX 851 839 4032 Gambling Control Bd
1t7t.A: J;; J, /V'AJ/y - .'
lln~ta LawfullGambling . ~114'1 cD
(LG200R) lawful Gambling Ucense Renewal Application ~;ep"
COrre<.tlOn~ should b8 made diredly 00 th.is appliaJtion ~ ~ A (
Submit one check for the c:omblned wtul of l'I!flewal fees, pay.bIe tJQ state of Minfh!l!lilOti ::;;
oroanllatlon requirements:
1. An organization lic:er1se fee Of $350 pirlld arvtUally.
AuthOrIratlon .: 33235
Organization: 0Wrth d St. Maron .
600 Unl\llersity Ave N::, Minneapolis, MN SS413
CEO: Sharbel M,rolJn
600 UnlverS\t:v Ave HE, Minn~l)Oiis. MN 55401
TrlltUret: Mid'tael Sll1'lOn
J 3615 3rd St NE, Minneapolis, MN 55418
(612)781-7345
Gambling MalUller Requlrements=
:1. A garrtlllng maM;Br f.c::n" tee of $11)0 plIid Illnn"'llly.
Apr. 03 2009 10:54AM P1/5
~OO1l005
~
Current Uc:anse term:
41112007 to 3/31/2009
(611)3'~-21S8
COunty; HenrnlJpln
!i!i ~ ~ th1";; ~7
i OI'giIIIIiZItMln "",rtlI!Il fOr
i . walvar IIttle_
I'~,gr~-
. ~.m.d In Mill lS".lIlW:
L _ ~~!iLbd...j_
(6l2)379-2758
Aftnu.' Goal for
Charitable
ContributiOM
Ofo
,.- .. '~._.
Cambllng Manager Allthoriatlon= GH-S223S-QOl Current U~nse Tenn: 4/1/2007 to 3/31/2009
Edwerd Theodore Rice 1!;J The incllvki.8lllsWd is not: ri:!newIno __ ~ We I1fIYt enclcIsl1Ir::I i LG212
627 QUIncy St NE; Mlnneapols, MN 55413 app!atIOtlll':c'1:tIe l'lflW Wlcant.
".,. (612)319-8595 Band' #CCPOOS0396 Note Tnt gambli~ II'lIlnBgI!r c1utles...,. ",*~~by an
Bt:.A .,. ~ny: Fld611tf &. DeJ;lo$it :'~= :~=~lO!nIIed bY ttle Mlnne5Ol8
~R v' Gambling MIInager AffidaVlt.and t'onsent St;M'alMnt M~ .
1. I have never bien tOnVl<.t.;d ofa felony or a crime 12. t am not involvad dil1!div or Indl tZ.ngt& ~-:\.
lnvoMng CClrnb/lng. 1'I'IlIl'l\.ll'ac:tul'er. ct diS1:r'ibl.ttof. . a.i
;Z. ! have never almmt=ed 8' ~IOlatlOn rllaw or br(l rule 13. I am not ~ d'tleI' ~ oflbrI. is ~ ~
that resulted in the revoc&tion oh license l$$l.l$d by tht 14. I am not the trBsu:w Of this . I. . . W'"'V::. !I
Boitd with~ r.ve ~ before the dati! of !:he lialnSE! 15. I was not an off1(er Of an organ' it tl J .
appkatkln. IXll=n&e QCCUrre:I which ca_ tl'lat: ergs . /$ ~
3. I have mrolef been convlcb!d of II criminal violetlon Te'IOke<l. . . ~
. If1\ldylng fraud, theft, tax evasion, minptNentation, or aa=und Chedc. By lii9nature of this ..,,'"
.~ambllng. unde authoriZes 1f1e Departments at Pu .
~. ! hO\Ie r,.ever been ClOrMd;e(I Of (I} assault, ('II) a crlmiMI !tevenue to CDl'lduct. c:rImlnll and tex background chec:k or riMew
violation invrJving the use ~ a tlrearm, or (ill') m!Ikf"Q Gncf 1'0 share the teSI.Ilt$ wllt\ the Gambling O::lnt:'ol Board. Further r
terroriGtic tl1reM$. J: ~, ~ end hereby ~bIy consent that sub and
5. I have newr been. or 1m t now, ~ with or acdol'lS rel.atl!lg to the subject mater oft!1i5 gambling manaaer
e_ecIln an Illegal business. license eppIication. or ac:ts or omi$SiOns arising from SUCh
6. I have nEMM" had it seles aI'Id use Be permit revoked by application, may be ~ aQlinst me a'my orgenimtioil and
. ti'\e commlssl:ner t:Jf revenue within the pa$t two years, ] will i!lccept the $etVic:e d pr'Ol:leai in ~InY CWt1; ofaxnpat8nt
7. I ,.~ MYer, after demalJd, falleHo file talC :etuins jurisdlr::tlcln In MII'll1eSOti by servil:e tlIi the Mir.naata ~rY of
mqlolll'tcl ~ the ~ of JeVffnUe. S_ Of any summons, ~, or ple8ding autlni_ by tf'.e laWS
S. I dO not owe $SOO QI' mere In cleIln.ql,lti'1t ta:ces as deftl'lQd of Minnesota.
In see\ilon 270.72. failure to provide required Infl)l'll')ation or prOViding false or
9. [ tla\'& beln In ac:tlve member d the..orgaol7.atlon for It misUdif'lQ infemultlon may resut In the denlal or ~n d the
leaIittvto vears fit the time d o'Jr~'i initial 'Iic:ense iir.en/if!.
appl~, or haVe l:Ieen an ~c:tive member for at least the CMnges in the information submitted in this applicatiCtl.v.H11 te
most ~ $il( months prlor to the effective date of our submitted in wrltlng 1"10 lllter than 10 dM oftcr ti'l* dlange has
organizatlof1's I~nse renewal. takan effect.
10. ! am not ill Qfmbling ~ or an assiitant gam(llll'l9 1 ~e reac1 this application .\'IeI d8dal'8 that alllnfomlation
maMgef fQr(lf".ather organizmon. tlm.....;S.. ~a
11. I em not e '-or, a member c# ~ te=r"S lm~ su....,., # m",~.
htrnlly (II' a person residing irl the:same household as the ~...~. -
ieG$Clr, ar an employee of . c.or of;!l pr~ where this i14ltUre,1n k, ~ gambling manager applicant
o:vani~on has a (ieImit ls5IJed from the coare to eondIxt Date: J.., '~3 I (j'"
lawful gambnng. ,JA...J, ..:::..il-
'-
FROM :ED RICE FAX NO. :612 379 8595
U3/24/2009 TUE 10:28 FAX 851 839 4032 Gamhling Control Bd
Apr. 03 2009 10:56AM P3/5
~003/005
lleenSe Number; 32235
Llc;:ense I!'tplratlon: 3/31/Jl1J9
L . I I.Chlef ~~~~utlve Officer's Ackn~I~~~ ~nd oath ]
I declare that:
I hmve read this applicatJM end all lnforrnbtlOn $l.lbmitl'Ed to the bra. All infQrmatlon Is tI\te,. i!lCCUnlte and complete.
All ott'.er requIred Wormition has .baer. n.fty dl~ I am the c:hief eKaCl!tive otflCer of the orgilnization.
I assume NIl re$POIlrilbility for the fair andlawftJl Q~on of III gan-b!ing i!Id:MIies tD be conduQed. I will tamllarite mvself
Wlt1'l the laWS CI MlnnMOUI gr:M!ming liiM-:u1 gambling ana rules Of the aoard and l'.lgn!Ie,. if ik3'lsed, to abide by ~ I.INS and
rules, indudlng amenclMel'ltS \'0 ~m.
I 0!lI"ti1\' that tile gambling rnar'l2IQtr is bordtid ilIld kenMd as
required per Mlnnaata statutai.
I undel'5tlnd that failure to PrcMde llI:lU1tecllnfOrmatlorl cr proViding
_ Of miSreading information may result in denla! or l~tion Qf
the Ileense.
A tflrmll'lltion plan Will be submltQtd to the Btan:I within 30 Oays ~
termination of Our QlImbling" gpe~.
I haw rnd this appDCiItIon and <ledal't thlt aO
InfOlmatlon $Ubmitmd i~ true. 8C'(Ul1lte, and
~'F:q,~i~
Sililljltl.lre, In ink, of enler' exewtlve omC8l'
Date: L~m1
. '" -.. . . . .. . .. .. . . . .. - .. - .. . .. . . .. . . . . . ... . . .. .. .. ... . . . .. . ... . .. .. - .. . .. .. - - .. . .. .. . . . .. .. . ... " .. '" .. .. I . .. .. .. .. .. 'I . .. . . . .. _ .. .. .. . . .
. Mall complete renewal application {all pages)1 and
: one check made payable to the State of Minnesota
. for all renewal fees by: 1/30/2009 to: Gambllng Control Board
: l'l1WCoP.d6#JOOS.
: . .. RoAI\1Ille' MN 5511"3 .. :
'. .... . . .. -.... ..'I..... ... ........ ':......... 4.. - .. 4....... 'I........ II '1'1'1...... I. I.. 'I 'I" '" 'I... 'I....... 'I.... f................... ......
Licensing Contact: Kim Larsson
Email: kim.larsson@gcb.stctte.mn.U$
Phone: (651)639~72
Fax #: (651) 639-4032
'T'he II'1l'o!1l'1itl f8QII8Sted on this fon'I'I (;,",1 W"I't ~t:lJmenr.s> WI!! bt used bY the Garnbing C'.t:lntrcI Bcwt:l (brd) l:o dctttmlne your
ql.l&l~ns to be ir'iVOlYed in lawful gilTIblin; ildIYltlestn Mlnnaote, encl to lI55ist the eo!n:l In !:Ol\Cl\,ldSng ;) bo<:kSrO'..mQ InvauglliOn :1f you.
yO\! htve the right W IlIfuliC to ~ the Inlillll'll:ltlOO ~; hl;1W\!lVCl", if you ~Iie to iUplJly thls fnfannlltio"' thlt EICJilrd may not te atIIe 11;1
detl:l'mll'lC your ~ons and, as a consequence, rnay refuse tc !ssue vOll a ll~ If you SUPP!v the InfamlatlQo'l reQl.lested. tile Scli~ will
be abie to Pi'O(.'i(iSIl your apjllicati:n.
"'(OUt neme ano __ v.fll be lSU~ informaf;o" wMn received by !he Board. AlIIJo.e o\:hler IIlFotmition lhiIt you grovi~e will be ~ d8ta
about YOU until "!he Board i5$.ES your Iil:B'lSe. Wna'lltlEi BoaI'O IsslJe$ \f(lU~ lll:'b'lse, a1~ oftb= illfl1.lI'III;ian NlQJ hew provided to l:he Board an
thI!: prceess tl8~no for Yl'JI.lI' lic&n$e d become pubfie except for your Sodll ~ numoer. whid'l re.'l1ii1lns pr!VatB. ]f 1he Boar.;! does not
issua yOu ill fiaIonRlII!I irtllrnation ygl.l noVli provldilcl !n tile ~ of UllW1g tor a Ilcenst rell'lillns p."'Ivate, With t1ie ~ tit YOI.ll' l1lIf!'!40
1M ill1dm1i wnIt:h Y4II ""*" publle. .
PrIVl1t1! dati l!lllout yQl.I....1lYMabIt ority ttI ti'ltl tollowlng: 8cIIn:l membel'S. &oar'll staff whose work 1!I1'l$i9lllr.l'rt JeQUif15 .thGl~ tney Iwle ec:eess
tl;o the lnfornl;rtjon; tht "'i~ ~el\t" of PtJbIie $afltJ:y; the 1"I11\nesota Attorney (;jl!l1'$rllJ; thl! Minrlll$O'Ga CloIl'l'/llsslcNlr& d AdInltlistretion.
FtnaOOl, end RfMtnLlei tht NirInaotiI i..egjiIItive AudIl;Qr. I'IllltklneI end inamlllticrnlllij~ legul.aiDry ~; anyone purlUl!!lt to a)Lft
oraw; otJw Individuals and o!lg1lnQC$ t!'tct art 5Pedftcal!y allthorlzed by !Ml! Dr ~ IIlW to tliMJ ia:89$ to l2'le ln~tion; ir'IdMlSuali lil'lCl
l.IQendeI fer whld'llaw or IlIllal on:ter authorlze:; i new use ~r Sharing of lnl'o.~ .atter ttMl !\()tiOe was given; and a'lYOl'Ilil with )'OUr written
eoraM.
OlpllClilllln,... _ Atpold
I I.. ... ~
Resolution 09-22
April 7, 2009
Member
introduced the following resolution and moved its adoption:
RESOLUTION OF THE CITY OF GOLDEN VALLEY
APPROVING ISSUANCE OF A PREMISES PERMIT RENEWAL
FOR THE CONDUCT OF LAWFUL GAMBLING
(THE CHURCH OF ST. MARON)
WHEREAS, Minnesota Statutes Chapter 349 provide for the licensing of lawful
gambling by the State Gambling Control Board ("Board"); and
WHEREAS, a licensed organization may not conduct lawful gambling at any site
unless it has first obtained from the Board a premises permit for the site; and
WHEREAS, the Board may not issue or renew a premises permit unless the
organization submits a resolution from the City Council approving the premises permit; said
resolution shall have been adopted within 60 days of the date of the application was
received by the City;
NOW, THEREFORE, BE IT RESOLVED by the City of Golden Valley that the
applicant listed below does meet the criteria necessary to receive a premises permit and
the application is hereby approved:
(Name and Address of Organization)
Church of St. Maron, 600 University Avenue NE, Minneapolis, Minnesota 55413
(Name and Address of Site where Premises Permit Sought)
Schuller's Tavern, 7345 Country Club Drive, Golden Valley, Minnesota 55427
Linda R. Loomis, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Hey
Memorandum
City Administration/Council
763-593-8002/763-593-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
Agenda Item
3. C. 3. Solicitor's License - Western Remodelers
Prepared By
Christine Columbus, Administrative Assistant
Summary
As per City Code, any individual or group intending to go door-to-door within the City selling
products, taking orders or soliciting for business or donations must be licensed by the City to
do so.
Attachments
Peddler/Solicitor License Application (2 pages)
Recommended Action
Motion to approve the solicitor's license for Western Remodelers.
Application and fee must be submitted to the City Manager's Office the Wednesday prior to the City
Council Meeting. Council Meetings are normally held the first and third Tuesday of each month.
PEDDLER/SOLICITOR LICENSE APPLICATION
'..~
TO: Golden Valley City Council Fee Paid: $ ... lfJ
7800 Golden Valley Road Number. of Persons: \
Golden Valley, MN 55427 Type of License Requested: ~~
Enclose the sum of $ 3".&10 for / (number) peddlers/solicitors as required by City Code
of the City of Golden Valley and have complied with all the requirements of said Code necessary
for obtaining this license.
tJes~t'/l R~n1"/e,;;'t"s B, /1 !?d/;':-ZS
(Business or Individual Name to be Li6ensed)
,;( 3>IP.. 0 tJ, ~,. oe ~ n 4. r" 11 S T P df:. "<~, h A,/ r-S --/ / .3
(Address, including City, State and Zip Code) /
;21 ~5/- ~.:>-~ / Y // ..tJ1C /' t 3 -, 3 , ~ j-tJ J' ~ . C!-<e-~/
(Telephone Number, including Area Code)
NOW, THEREFORE,,li, // ."pi:' t t: ~.!;' hereby makes application for the
. ,I (Applicant Name)
period of .."qoc, through 6/30/.otj, subject to the conditions and provisions of said City Code.
QLf?~\ ~
(Signature of Applicant/Principal Officer)
REQUIRED LICENSE INFORMATION
Applicant (if different from above):
Name
Address
(Include City, State and Zip Code)
Telephone Number (including area code)
Date of Birth (if an individual)
Business Name of Applicant
Address
Define Business
Description of goods or services for sale (include prices) or indicate if soliciting donations. If more
space is needed, attach additional sheets (be specific):
NOTE: If the products for sale are changed or modified, you must give the City complete
information regarding such change or modification.
If the Peddler or Solicitor is so engaged on behalf of an organization, supply:
Name of Organization --We s ~ r /1 ,/?e nt ~ A .Ie r'.s.
AddressofOrganization.A'S-~O' tJ. ~1"//tLn ~~,. . ~ T r?~;; $41 ~'Y/..3
(Include CitY, State and Zip eode)
TeleQhone Number (Including Area Code)
45/ ~Pr /y/,/
Define Business ~ I'" II ~,J
(Co poration, Proprietorship, Partnership, etc.; State of Incorporation)
List the names and addresses of EACH person who will be peddling or soliciting on behalf
of said organization in the City, or, in the alternative, the name, address and telephone
number or numbers where a responsible person of said organization will maintain a list of
names and addresses of all persons engaged in peddling or soliciting in the City:
81//
RIJI/.~.s . /.j~~:<' .L/~4e-rSr N'lJ AI1~V~/'I J//;t/
. / "
(If more space is needed, attach additional sheets)
STATE OF (h 1/11 [IJ ($a11J" )
UC 11/ 1 J ) ss.
COUNTY OF fJ (AV yVUI IV )
I, 13/lll(f~ S
(Officerll ndividual)
of (.t)e.> re"." R 'I? h1~/tI? ~ /"s
(Name of Organization)
being first duly sworn, depose and say that all the foregoing information is true to his/her own
knowledge except as to matters therein stated on information and belief, and as to such matters,
he/she believes them to be true. i!3..~ ~~
(Signature of Applicant/Principal Officer)
JUDITH A. NALLY
NOTARY PUBLIC - MINNESOTA
My Commission Expires Jan. 31,2010
Hey
Memorandum
City Administration/Council
763-593-8002 I 763-593-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
Agenda Item
3. C. 4. Solicitor's License - Wright At Home Services, Inc.
Prepared By
Christine Columbus, Administrative Assistant
Summary
As per City Code, any individual or group intending to go door-to-door within the City selling
products, taking orders or soliciting for business or donations must be licensed by the City to
do so.
Attachments
Peddler/Solicitor License Application (2 pages)
Recommended Action
Motion to approve the solicitor's license for Wright At Home Services, Inc.
Application and fee must be submitted to the City Manager's Office the Wednesday prior to the City
Council Meeting. Council Meetings are normally held the first and third Tuesday of each month.
PEDDLER/SOLICITOR LICENSE APPLICATION
TO: Golden Valley City Council Fee Paid: $ 5 0 I 6'b
7800 Golden Valley Road Number. of Persons: L.{
Golden Valley, MN 55427 Type of License Requested: -So-ti Cl.+or-
Enclose the sum of $ 50 for '1 (number) peddlers/solicitors as required by City Code
of the City of Golden Valley and have complied with all the requirements of said Code necessary
for obtaining this license.
Lo 6 Cj~ - A\. \-"\-Dr)'U2. ~ (() ~ LQ,Q) J:(\L-
(Business or Individual Name to be Licensed)
\00/<0 vno.rd1~ laK \\;\J. ~ beM ty1t"\SS5h?
(Address. including City, State and Zip Code)
Ib.3l(Q3 d7d-lf
(Telephone Number, including Area Code)
NOW. THEREFORE. l!2 ( i ~ht -A+ - ~o,' (M,l: !;l;';.;by makes application for the
lln' {2., Applicant Name)
period of . \ ,y( " <6 through 6/30/ 6'1, subject to the conditions and provisions of said City Code.
/
( ignature of Applicant/Principal Officer)
REQUIRED LICENSE INFORMATION
Applicant (if different from above):
Name
Address
(Include City, State and Zip Code)
Telephone Number (including area code)
Date of Birth (if an individual)
Business Name of Applicant
Address
(Include City, State and Zip Code)
Define Business
(Corporation, Proprietorship, Pa~nership, etc.; State of Incorporation)
Description of goods or services for sale (include prices) or indicate if soliciting donations. If more
space is needed, attach additional sheets (be specific):
/Z &-1J{Y~,' 5i~}Lj) );u;ndcn~ 1 Gu- ~
NOTE: If the products for sale are changed or modified, you must give the City complete
information regarding such change or modification.
If the Peddler or Solicitor is so engaged on behalf of an organization. supply:
Name of Organization
Address of Organization
(Include City, State and Zip Code)
Telephone Number (Including Area Code)
Define Business
or
(Corpo ation, Proprietorship, Partnership, etc.; State of Incorporation)
List the names and addresses of EACH person who will be peddling or soliciting on behalf
of said organization in the City, or, in the alternative, the name, address and telephone
number or numbers where a responsible person of said organization will maintain a list of
names and addresses of all persons engaged in peddling or soliciting in the City:
ie. Lu(~ M - \0101<0 fY\(M:h~ ho-K ~ ~
lort M. <6d 0 () <1\ fu.e. \\>> ~ do (h~ 55 It Ii ~ I,)a () --II '-l tl
~ L \{op.eSK.<-:? IJ!ti1 kJl~(h ~ l\r)ct~/lV) rnhSS31V; lc,I~-3101o4(~O
vyu. ~ VY\()A.K _) ~ 0 I \ 5oroJ-vSe.. Lvo.~ lW ~ 6{VV( '-\1\,,\ tol ~ 'b ~9 ~ 7 a -r I
ss 7> 1,/'1
(If more space is needed, attach additional sheets)
STATE OF )
) 55.
COUNTY OF )
I, ~o~r+ \,.url4'ct-1 f((.SI~l--3
(Officerllndividual)
of La f ~ ~h.-T- A+- t\u~ ~ (vi lL0 :t:t'i\lC ,
(Name of Organization)
being fir5t duly sworn, depose and say that all the foregoing information is true to his/her own
knowledge except as to matters therein stated on information and belief, and as to such matters,
he/she believes them to be true.
Subscribed and sworn to before me this
d to 1"2 day of \'Y\ttrti"'\ I 20~.
~ (It/Vk)7/la1.A'j/ 1(at0t-
(Signature) .
~...ft........_.'t'
(f)-S ROXANNE MARIE KAASA
':'""~, Notary Public
~AI Minnesota
..... My CommisSion Expires Jan. 31. 2012
Minutes of a Regular Meeting of the
Golden Valley Board of Zoning Appeals
December 23, 2008
A regular meeting of the Golden Valley Board of Zoning Appeals was held on Tuesday,
December 23,2008 at City Hall, 7800 Golden Valley Road, Golden Valley, Minnesota.
Chair Sell called the meeting to order at 7 pm.
Those present were Members Kisch, Nelson, Segelbaum, Sell, and Planning
Commission Representative McCarty. Also present were City Planner Joe Hogeboom
and Administrative Assistant Lisa Wittman.
I. Approval of Minutes - October 28, 2008
MOVED by Kisch, seconded by Segelbaum and motion carried unanimously to approve
the October 28, 2008 minutes as submitted.
II. The Petitions are:
1816 York Avenue North (08-12-17)
Tom & IIse Clark, Applicants
Request: Waiver from Section 11.21, Subd. 11(A)(1) Front Yard Setback
Requirements
. 3 ft. off the required 35 ft. to a distance of 32 ft. at its closest
point to the front yard (southeast) property line.
Purpose: To allow for the construction of an addition with a sunroom above.
Hogeboom stated that the applicants are proposing to convert their existing one stall
garage to living space with a sunroom above. He noted that the proposed new addition
will not extend any further toward the front yard property line than portions of the
existing home already do. He added that the applicants are also proposing to construct
a two-stall, detached garage in the rear yard that will meet all of the zoning code
requirements. He stated that staff is in support of this request due the lack of a second
garage stall.
Sell referred to the survey of the property and noted that the variance request should be
amended to read 4.41' off the required 35 ft. to a distance of 30.59 ft. at its closest point
to the front yard property line rather than the 32 ft. written on the agenda. Hogeboom
and the rest of the Board Members agreed.
Segelbaum referred to the survey of the property and questioned the distance from the
corner of the proposed new addition to the side yard property line and if there will be
enough room for a new driveway. Kisch noted that there is approximately 16 feet of
width to accommodate a new driveway. Hogeboom stated that he has been working
with the applicants to make sure they understand the requirements for the proposed
new driveway and two-stall garage.
Minutes of the Golden Valley Board of Zoning Appeals
December 23, 2008
Page 2
Kisch expressed concern about the proposed new garage requiring variances in the
future. Hogeboom reiterated that he is confident that the applicants understand all the
requirements they will have to meet when they build the proposed new two-stall garage.
Kisch noted that since the proposed new garage is detached it is allowed to be located
5 feet away from the rear and side yard property lines. Hogeboom agreed and added
that if the garage were attached to the house it would have to follow the same
requirements as the principal structure.
Tom Clark, Applicant, stated that they currently have a one-stall tuck under garage and
their plan is to extend the footprint of that garage closer to the front yard property line
(even with the front of the existing house) and convert it to living space. He explained
that they have had severe water issues in their existing garage and that this proposal
will fix those issues.
Sell asked about the grading of the lot to accommodate the proposed new addition and
garage. Clark explained that they will be grading the lot and landscaping the property to
help the water flow out to the street.
Sell asked the applicants how long they have lived in their house. Clark said 10 years.
McCarty asked if the existing driveway and retaining walls will all be removed. Clark
said yes.
Sell opened the public hearing. Seeing and hearing no one wishing to comment, Sell
closed the public hearing.
Segelbaum asked the applicants if they are planning to build any type of connection
from the garage to the house in the future. Clark said they would like to build some sort
of walkway between the house and garage and they are thinking about building footings
under the new garage in case they ever want to attach it to the house in the future. Sell
explained that if the house and garage are connected then there would need to be a
larger side yard setback. Use Clark, Applicant, stated that she understands that an
attached garage would not be possible with the shape of their lot.
Segelbaum asked the applicants when they are planning on building the garage. Mr.
Clark said they would like to start construction by next fall. Segelbaum questioned if the
Board should add a condition of approval stating that the proposed new garage would
have to be built within a year and half because it may be a period of time before they
decide to build the new garage. Mrs. Clark explained that they are doing the house
addition first so they don't exceed the 1,000 square foot allowance for accessory
structure space.
Kisch said he thinks the hardship in this case is the water issue. He said he doesn't
think the Board should mandate when the applicants should have to build their garage
because the code states that a homeowner only has to show that they have the
Minutes of the Golden Valley Board of Zoning Appeals
December 23, 2008
Page 3
necessary space to build a two-stall garage, and the applicants in this case have done
that. Segelbaum said he thinks his suggestion of adding a condition of approval as he
stated earlier would then be unnecessary. Sell suggested that a condition of approval
be added that says no variances shall be applied for in the future regarding the
proposed garage. Kisch said he thinks that would limit any potential new owner of this
property .
Kisch asked the applicant how big their existing garage is. Mr. Clark said it is
approximately 12 feet wide by 25 feet deep.
Kisch referred to the survey of the property and asked if the proposed shed/lean-to is
going to be built. Mrs. Clark said no because that would put them over 1,000 square
feet of accessory structure space.
MOVED by Kisch, seconded by McCarty and motion carried unanimously to amend the
applicants request to read 4.41 ft. off the required 35 ft. to a distance of 30.59 ft. at its
closest point to the front yard (southeast) property line.
MOVED by Kisch, seconded by Nelson and motion carried unanimously to approve the
variance request for 4.41 ft. off the required 35 ft. to a distance of 30.59 ft. at its closest
point to the front yard (southeast) property line to allow for the construction of an
addition with a sunroom above.
1524 Valders Avenue North (08-12-18)
Todd & Susan Farley, Applicants
Request: Waiver from Section 11.21, Subd. 11(A)(3)(b) Side Yard
Setback Requirements
. 3 ft. off the required 12.5 ft. to a distance of 9.5 ft. at its closest
point to the side yard (south) property line.
Purpose: To allow for the construction of a garage addition.
Hogeboom stated that the applicants are proposing to convert their single stall garage
to a two-stall garage. He added that the Board has typically considered a single stall
garage to be a hardship; therefore staff is recommending approval of this variance
request.
Sell referred to the plans submitted with the application and asked about the proposed
addition on the northeast corner of the house. Todd Farley, Applicant, explained that
the addition on the northeast corner of the house is a bedroom addition.
Kisch asked about the size of the proposed new garage. Farley said the garage will be
approximately 22 feet wide x 32 feet deep. Susan Farley, Applicant, said she thinks the
Minutes of the Golden Valley Board of Zoning Appeals
December 23, 2008
Page 4
new garage will be approximately 22 feet wide x 36 feet deep. Kisch referred to the
plans and asked about a one-foot discrepancy he noticed. Mrs. Farley clarified the
discrepancy and reiterated that the proposed new garage will be 22 feet in width x 36
feet in depth.
Segelbaum referred to the existing driveway space located to the right side of the
existing garage. Mr. Farley explained that the existing driveway will be wide enough to
accommodate the proposed new garage.
Sell asked if the two existing trees in the front yard will remain. Mr. Farley said yes.
Sell opened the public hearing. Seeing and hearing no one wishing to comment, Sell
closed the public hearing.
Kisch noted that the application states the variance request is for 4 feet off the required
12.5 foot side yard setback but the agenda states that the variance request is for 3 feet
off the required 12.5 foot setback. Nelson noted that the survey states 3.5 feet.
Hogeboom stated that staff used the dimensions shown on the official certificate of
survey.
MOVED by Nelson, seconded by Segelbaum and motion carried unanimously to
approve the variance request for 3 ft. off the required 12.5 ft. to a distance of 9.5 ft. at
its closest point to the side yard (south) property line to allow for the construction of a
garage addition.
6900 Harold Avenue (08-12-19)
Paul S. Olin, Applicant
Request: Waiver from Section 11.21, Subd. 11 (A)(3)(a) Side Yard
Setback Requirements
. 2.08 ft. off the required 16.5 ft. to a distance of 14.42 ft. at its
closest point to the side yard (south) property line.
Purpose: To allow for the construction of an addition on the rear of the home.
Request: Waiver from Section 11.21, Subd. 11(A)(3)(d) Wall Articulation
Requirements
. The wall of the addition along the south property line will be
39.33 ft. in length without articulating
Purpose: To allow for the construction of an addition on the rear of the home.
Minutes of the Golden Valley Board of Zoning Appeals
December 23, 2008
Page 5
Hogeboom stated that the applicant is proposing to build an addition on the rear of his
home. He said the applicant has stated that the home was originally built with the
intention of building this addition in the future. In the meantime, the City's ordinances
have changed and the applicant's plans and drawings have already been done. He
stated that this proposal won't affect any neighboring properties and that staff is
recommending approval of these variance requests.
Kisch referred to the photos of the property and asked if the existing articulation of the
chimney could be considered for the articulation requirement. Hogeboom explained that
the articulation requirements state that the wall has to articulate for a distance of 8 feet
and the chimney is 6 feet in width.
Kisch asked if the chimney is considered when figuring the side yard setback
requirements. Sell stated that chimneys typically aren't considered when figuring the
setbacks. McCarty asked if a chimney would be considered if it has a foundation.
Hogeboom explained that chimneys are only considered if they have a foundation and
in this case the chimney does not have a foundation.
Nelson asked the applicant if this proposal has always been his intent. Paul Olin,
Applicant, said yes and that the recent hail storms have speeded up his construction
plans. He added that his proposed new addition will add another egress window in the
basement and explained that he has a bathtub upstairs that also needs to be replaced
and the proposed addition will make the upstairs bedrooms and bathrooms more
functional.
Sell opened the public hearing. Seeing and hearing no one wishing to comment, Sell
closed the public hearing.
McCarty said he is having a tough time with this request because even though there
isn't really a true hardship he thinks the articulation of the chimney should count toward
the articulation rules because it meets the intent of the code. He added that he is also
ok with the side yard variance request because there is no impact to any of the
surrounding properties.
Nelson agreed that there is no impact to any of the surrounding properties. She added
that she thinks the new rules regarding wall articulation are great but in this case the
chimney articulation meets the intent of the zoning code. Kisch agreed.
Segelbaum stated that the applicant's noted hardship is that the zoning code changed
in the midst of his plans and questioned if there are other hardships the Board should
consider in making its decision. Olin reiterated that he started his plans before the
zoning code was amended and that the proposed addition will allow for another egress
window in the basement. He added that the house does not lend itself to be added onto
in any other direction.
Minutes of the Golden Valley Board of Zoning Appeals
December 23,2008
Page 6
Kisch asked if the proposed addition could be set in an addition two feet so it would
meet the side yard setback requirements. Olin said that the architecture on the inside of
the house would not be pleasing if he jogged the proposed addition in an additional two
feet.
Kisch stated that the amount of square footage the applicants is proposing isn't going to
create something that goes against the intent of the zoning code.
McCarty said he is not sure he sees a hardship in this case other than an aesthetic one
but he also realizes that the proposed addition will not go any closer to the side yard
property line than the existing house already does.
Segelbaum stated that the Board has to consider the impact to the surrounding
properties along with the reasonableness of the request, balanced with the hardship.
He said there is not much of a hardship in this case, but it is a reasonable request and
there is no impact to surrounding properties. McCarty said he agrees, but questioned if
a change in the zoning code constitutes a hardship. Segelbaum said he doesn't think it
should unless the zoning code changes during the construction process.
Segelbaum said that if this proposal had any impact to the surrounding properties he
would feel differently. The Board members agreed.
MOVED by Kisch, seconded by Segelbaum and motion carried 4 to 1 to approve the
variance request for 2.08 ft. off the required 16.5 ft. to a distance of 14.42 ft. at its
closest point to the side yard (south) property line to allow for the construction of an
addition on the rear of the home. McCarty voted no.
MOVED by Segelbaum, seconded by Kisch and motion carried unanimously to approve
the variance request to allow the wall of the addition along the south property line to be
39.33 ft. in length without articulating
Nelson asked the applicant when he plans on starting construction. Olin said he wants
to start construction as soon as possible.
III. Other Business
The Board members discussed rescheduling their December 2009 meeting date.
IV. Adjournment
The meeting was adjourned at 8: 15 pm.
Chuck Segelbaum, Vice Chair
Joe Hogeboom, Staff Liaison
Envision Connection Project
Board of Directors Meeting Minutes
February 19, 2009,
(as corrected)
Present: Sharon Glover, Jim Heidelberg, Helene Johnson, Linda Loomis, Philip Lund,
Dean Penk, and Luke Weisberg (GVCEF Representative)
Absent: Marshall Tanick, and Blair Tremere
Staff: Jeanne Andre
The meeting began at 7: 13 pm in the Council Conference Room.
Approval of Minutes
PenklGlover moved to approve the minutes of January 15, 2009. Motion carried.
Fundraising to Support Bridge Builder Activities
Sharon Glover and Dean Penk reviewed materials Sharon Glover prepared and
distributed at the meeting, including: an Envision Connection Project Fundraising Plan
and a Report on Nonprofit Organizations in Golden Valley. She also distributed
photocopies of Philanthropic Foundations in the United States, prepared by the Council
on Foundations and the Handbook for Starting a Successful Nonprofit prepared by the
Minnesota Council of Nonprofits. She explained her methodology to identify Golden
Valley non-profits and the nationwide categorization of non-profit organizations that is
used by Foundations to identify their funding priorities. Ms Glover has identified a goal
of raising $100,000 to support existing and proposed Connection Project initiatives and
has identified 20 foundations that would fund these type of activies. She explained the
difference between a private foundation, a non-profit, a community foundation and a
related foundation.
The members discussed the prior discussion on collaboration with the Golden Valley
Community Events Fund (GVCEF), how the creation of a separate non-profit would
relate to the Advisory Connection Project Board, and how the City collaborates with
and/or directs the GVCEF, The Golden Valley Human Services Fund, and the Crime
Prevention Fund. The members determined that the first priority is to identify the
anticipated relationship of any new entity with the City and other organizations formed
for the purpose of community building and support. Dr. Glover will gather information
about the Edina, St. Louis Park and Minneapolis Foundations. Linda Loomis will contact
the Plymouth Foundation and Helene Johnson will work with Ron Johnson, who is
preparing a presentation on community foundations for the Minnesota League of Cities
conference. The goal is to have a plan to move forward this summer.
Golden Valley Connects Outreach
Coordinated Volunteer Recruitment - Newsletter Feature - Jeanne Andre reported
that the April/May issue of CityNews will feature volunteer efforts related to the
Connection Project, Golden Valley Human Services Foundation, the Historical Society
and the Golden Valley Community Events Fund. It will also list volunteer opportunities
and highlight the upcoming Bridge Builder event.
Envision Connection Project
Board of Directors Meeting Minutes
February 19, 2009 - Page 2
Golden Valley Days 2009 - Philip Lund has sent out letters to 13 organizations that
have previously participated in the community booths. He will also contact the Golden
Valley League of Women Voters, Calvary Cooperative Housing, the Humane Society
and District Chess Clubs to see if they will participate.
Bridge Builder Activities
Sprina Bridae Builder Trainina - Helene Johnson reported that the Bridge Builder
Coaches met and developed a framework for recruiting and supporting Bridge Builders
that has three different types of activities. She distributed an outline summarizing the
three activities. Quarterly meetings would continue with the purpose of networking and
learning about Golden Valley and its assets. A 5-year Reunion Party would seek to
recruit new people, teach them about Bridge Builders and connect them with other
activities that support the community. It was proposed that this meeting occur on
Thursday, April 16 from 7-10 pm. Jeanne Andre has reserved the Black Box Theater at
the Perpich Center for Arts Education for this event. The third type of activity would be a
longer training for people interested in starting a Bridge Builder initiative. A three-hour
session on the morning of April 25 was tentatively scheduled at the Golden Valley
Country Club (GVCC). After some discussion it was determined that this meeting might
be too close to the Reunion Party and it would be better to delay this meeting until
October. Helene Johnson will identify possible dates and Jeanne Andre will check with
Marshall Tanick about rescheduling with GVCC.
Bridae Builder Quarterly Meetina - The Calvary Coop is the venue for the next
meeting on Saturday, February 28. Marshall Tanick has sent out reminder notices.
Dean Penk agreed to facilitate the meeting.
Buckthorn Bustina - Jeanne Andre forwarded information to Blair Tremere from the
Environmental and Natural Resources Trust Fund seeking proposals for 2010 funding to
further related initiatives such as the prevention and control of invasive species. He said
he will look into a community-based initiative for buckthorn removal.
Doa Park - Mayor Loomis will be working with folks interested in this initiative.
Home Maintenance - Jeanne Andre reported that Valley Presbyterian Church, Calvary
Church and PRISM have all expressed interested in supporting an initiative to assist
homeowners with dilapidated property and a few resources to upgrade their property.
City staff are working to set up a meeting to explore possibilities.
Envision (Visi) Award
Jeanne Andre reported that the City Council approved initiating an Envision Award at its
last meeting. She circulated an approach to reviewing nominations received following
the March 1, June 1, September 1 and December 1 deadlines. The members agreed
that staff should forward copies of the nominations to the members and recruit at least
two Board Members to meet at 6:30 pm before a regular Board Meeting to undertake a
preliminary review of the nominations and craft a recommendation to the Board.
Following Board action staff will fbrward the nomination to the Council to review. If the
Council is in accord with the nomination it will occur at a subsequent Council Meeting.
Envision Connection Project
Board of Directors Meeting Minutes
February 19, 2009 - Page 3
Future Meetings
The next meeting will be on March 19. The members requested Jeanne Andre to
determine if the April Bridge Builder Meeting could be delayed until April 23. If not, the
Board Meeting will be rescheduled to April 23 to avoid conflicting with the Bridge Builder
Meeting.
The meeting ended at 9: 15 pm.
Jeanne Andre, Assistant City Manager
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of January 7, 2009
The Golden Valley - Crystal - New Hope Joint Water Commission meeting was called
to order at 1 :30 pm in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Anne Norris, City Manager, Crystal
Staff Present
Tom Mathisen, Director of Public Works, Crystal
Randy Kloepper, Utility Maintenance Supervisor, Crystal
Guy Johnson, Director of Public Works, New Hope
Jeannine Clancy, Director of Public Works, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Bert Tracy, Public Works Maintenance Manager, Golden Valley
Dave Lemke, Utilities Maintenance Supervisor, Golden Valley
Other
Scott Harder, Environmental Financial Group, Inc.
Shahin Rezania, Director of Water Treatment & Distribution Services, Minneapolis
Chris Catlin, Superintendent of Water Plant Operations, Minneapolis
Approval of JWC Minutes
MOVED by Norris, seconded by McDonald and motion carried unanimously to approve
the minutes of the December 3, 2008 meeting as submitted.
Fridlev Membrane Filtration Plant
Shahin Rezania and Chris Catlin attended to give an updated presentation on the status
of the Fridley membrane filtration plant. A subcommittee of the Minneapolis City Council
will hear the presentation next week before introduced to the Minneapolis City Council
the following week. The Fridley filtration plant started in 1997. In the early 1990s,
Minneapolis recommended the use of a membrane filtration system. In Minneapolis,
many structures date back to the 1920s. Minneapolis replaced the Columbia Heights
plant with a membrane filtration system and the plant was online by 2005.
In 2004, the process started for improving the Fridley filtration plant and later a
consultant was hired to do the design. Adam Kramer (now retired) was the Minneapolis
Director of Water Works and directed the project at the time.
Joint Water Commission
January 7,2009
Page 2
Fridlev Membrane Filtration Plant - Continued
Since the process to convert to a membrane filtration system began, revenues and
consumption has decreased for a number of reasons, including improved products on
the market that encourage water conservation.
The water quality from a membrane filtration system is excellent; however, some of the
problems associated with a membrane filtration system include: (1) removal of particles
only and not solubles, (2) taste and odor issues, and (3) maintenance and material
costs. Minneapolis is looking at marketing its water to other cities as part of its business
model.
Minneapolis is committed to continuing to increase the use at the Columbia Heights
membrane filtration plant.
Clancy asked what Minneapolis is doing to extend the lifespan of the Columbia Heights
plant. Mr. Rezania said that due to less demand for the materials used in the membrane
filtration system, the costs are higher. The membrane uses costly chemicals for
cleaning. Minneapolis continues to purchase the most durable products available and.
even with high quality products, the lifespan is difficult to predict. The membrane has
numerous small plastic valves that are made of less durable material. Increase in
demand would bring those costs down.
Currently, one-third of the water comes from Columbia Heights and two-thirds comes
from the Fridley plant of all water produced by Minneapolis Water Works.
Mathisen asked what involvement the Metropolitan Airports Commission (MAC) would
have in water issues. The MAC currently pays its water use at a residential charge.
MAC has talked to other Metro area cities for a cost comparison and approached
Minneapolis requesting consideration of reducing rates they are given.
In May, Minneapolis will be discussing the next 5-year budget plan (2010-2014). Harder
suggested the JWC consider organizing an interim board consisting of a combination of
appointed and elected officials (two to three from each city) to meet over the next three
months to discuss the final details.
As the next step, Tom Burt will talk with Mayor Loomis about getting an interim group
set up to start meeting in February.
Clancy requested that the information presented to the Minneapolis subcommittee and
the Minneapolis City Council be sent to the JWC. Mr. Razania will forward the
presentation to the JWC that includes the Minneapolis Water Works' recommendation.
Joint Water Commission
January 7, 2009
Page 3
Fridley Membrane Filtration Plant - Continued
Clancy posed the question again about the possibility of Minneapolis collaborating with
Golden Valley to build a plant in Golden Valley. Norris commented that this topic has
not reached staff level for discussion.
Proposal for Water Supply Turbine Generation Feasibility Study
Burt, Clancy, and Tracy met with Barr Engineering Company to look at generating
power with the use of turbines at the reservoir. Barr submitted a proposal for the JWC to
consider. The lump sum amount proposed is $22,000.
Mathisen commented that he had a similar idea several years ago. At that time, Barr did
an unofficial review and determined it was not feasible. Mathisen agrees it is time to
look at the possibility again, but as a next step have Barr meet with the TAC first and
not move ahead with spending the money. Burt agreed and recommended looking into
what grants might be available from Xcel.
MOVED by McDonald, seconded by Norris and motion carried unanimously to refer the
potential project to the TAC for consideration.
Resolution 09-01 regarding Designating Depositories for Joint Water Funds
Commissioner Norris introduced the following resolution and moved its adoption:
RESOLUTION 09-01
RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS
The motion for the adoption of the foregoing resolution was seconded by Commissioner
McDonald and upon a vote being taken thereon, the following voted in favor thereof:
Burt, McDonald, and Norris; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Chair
and his signature attested by the Vice Chair.
Other
Harder said that General Mills would like to meet with Barr and review the engineering
concept plan before implementation of the emergency water supply plan. The call order
of wells is (1) New Hope and (2) General Mills 3 and 4. The costfor each well will be
about $0.5 million. It will be approximately $487,000 to tie the New Hope well into the
system. Harder said working with General Mills has gone well. The hydraulic modeling
is complete and the TAC will need to review the study prior to final form.
Joint Water Commission
January 7, 2009
Page 4
Other - Continued
Scott Harder forwarded the Water Supply Plan to the JWC in October 2008; however,
only Golden Valley acknowledged receiving a copy. He will resend the plan via email to
the JWC.
Next Meeting
The next meeting will be Wednesday, February 4,2009, at 1 :30 pm.
Ad;ournment
The meeting was adjourned at 2:50 pm.
Thomas D. Burt, Chair
ATTEST:
Pat Schutrop, Administrative Assistant
GOLDEN VALLEY ENVIRONMENTAL COMMISSION
Regular Meeting
Minutes
February 23, 2009
Present: Commissioners Anderson, Baker, Chandlee, Hill, Pawluk and
Stremel. Also present were Jeannine Clancy, Director of Public
Works; AI Lundstrom, Environmental Coordinator; Eric Eckman,
Public Works Specialist; and Pat Schutrop, Administrative Assistant.
Absent: Commissioner St. Clair
Prior to calling the meeting to order, Pawluk informed the Commission that Siah
St. Clair has resigned. Commissioner terms will be discussed later in the
meeting.
1. Call to Order
Pawluk called the meeting to order at 7:00 pm.
2. Approval of Reaular Meetina Minutes - January 26. 2009
MOVED by Anderson, seconded by Stremel, and the motion carried unanimously
to approve the minutes of the January 26, 2009 meeting.
3. Mayor's Climate Protection Aareement (MCPA)
. MCPA Proqress Report
a. Measurement - The City Council adopted a resolution to join ICLEI
(International Council for Local Environmental Initiatives).
Two of the three energy audits are completed. Results of the audits
at City Hall and the Public Safety building were discussed. Staff will
be looking into how to incorporate projects into the Capital
Improvements Program. A new software program will be available
to provide assistance in measuring the city's energy reductions and
may be utilized to measure residential carbon footprints.
b. Education Articles -The March/April CityNews will include an article
on "Measuring Your Carbon Footprint. Staff requested assistance
on the May/June article (Volunteer Buckthorn Project Update).
c. Development Materials - nothing new.
d. Education Forum -Lawrence Baker, from the U of M, is available
for the March meeting. The other commissions and the council will
be invited to a joint meeting at 6:00 pm.
e. Green Team - The team has not met since the last commission
meeting.
. Discuss Hostinq Forum on liquid Assets - Pawluk reviewed the DVD and
expressed concern about given the 90-minute length, whether a public
forum would be successful. Staff will pass the concerns on to the Mayor.
Minutes of the Environmental Commission
February 23, 2009
Page 2 of 2
4. Proaram/Proiect Updates
a. TMDL
I. Sweeney Lake - still in the load allocation phase.
ii. Medicine Lake - they have been collecting data for years so
they are currently reviewing the modeling stage.
iii. Wirth Lake - just getting started.
iv. Minnehaha Creek and Hiawatha - just getting started.
b. 1/1 - 100 residents in the 2009 PMP area that received their 3rd and
final invitation for the free inspection. The deadline for getting the
inspections is April 15th.
c. Private Development Update - Duke Development is moving
forward with the PUD for the parking ramp in the West End
development. Staff from the Metropolitan Council will be appearing
at the Council/Manager's workshop in March to present the capital
improvement program to address the sanitary sewer issues
associated with this development.
d. Commission Terms - The Mayor has requested that any
commissioners with terms expiring, contact her directly with their
intentions to either renew or let their terms expire. A new
chairperson and vice chair need to be elected.
5. Commission Member Council Reports
None
6. Other Business
None
7. Adiourn
MOVED by Hill, seconded by Baker, and the motion carried to adjourn.
The meeting adjourned at 7:50 pm. The next scheduled meeting will be
March 23, 2009 at 7:00 pm.
~lley
CIVIL SERVICE COMMISSION
MEETING
7800 Golden Valley Road - Golden Valley, MN 55427
Monday, February 2, 2009 - 6:00 PM
Public Safety Building Conference Room
MINUTES
Call to Order
Attendance/Roll Call
The meeting was called to order by Chair Peterson at 6:05 PM. Present at the meeting
were Commissioners Bruce Peterson and Gloria Kumagai; and Police Chief Stacy Altonen,
Commander Mike Meehan and Amanda Johnson. Commissioner Tanick and Commander
Nate Gove arrived later.
Aqenda Review
The agenda was reviewed and no additions or revisions were suggested.
Approval of Minutes of October 28. 2008
Commissioners reviewed the minutes and suggested revisions by Chair Peterson. Chair
Peterson requested an additional change under the "Approval of Minutes" to remove "the"
prior to "... point #3 of the section titled... "
Commissioner Kumagai moved to approve the minutes as amended; seconded by
Commissioner Peterson. The amended minutes were approved by consensus.
Staffinq Proiections for 2009
Chief Altonen advised three officers began training in July. Of those, one officer has
completed training, one remains in training and one resigned on December 24th. A
candidate was selected from the Police Officer Eligibility Register to fill the position vacated
by the officer who resigned. A conditional offer has been given and a background
investigation is underway.
Chief Altonen advised Joanne Paul, Amanda Johnson and the community service officers
have taken on new or re-assigned duties.
Police Officer Recruitment/Selection Process Report
Chief Altonen advised a recruitment video should be complete by March 1st and will be
published on the city website once technology will support it. The video will serve as a
recruitment tool to attract potential employees, but will also be shared at community
meetings to give insight into the people and operations of the Golden Valley Police
Department.
Police Civil Service Commission Meeting Minutes
February 2, 2009 - Page 2
Hey
Chief Altonen advised commissioners she is exploring a lateral hiring process for officers
seeking employment from other agencies. Further discussion will ensue at a future
meeting.
Chiefs Report
2008 Goals
Chief Altonen advised most of the department goals for 2008 were met, including: reducing
OIC time, installing a squad camera system, purchase of new rifles for squad cars, hosting
additional public education classes, installing new technology in the training room and roll
call room, increasing bike patrol details, hosting investigative review meetings, completing
a property room audit and re-opening cold homicide cases. Chief Altonen advised Part I
crimes were down 10% in 2008 and Part II crimes were down 3%.
2009 Goals
Chief Altonen advised commissioners of 2009 department goals, including: increased traffic
enforcement (including commercial vehicle enforcement), bringing the property room up-to-
date, increased bike patrol, installation of mobile technology for detective vehicles, pursuing
all leads in cold homicide cases and increased leadership development opportunities and
training initiatives.
Election of Officers
In accordance with state law, which states the member in the last year of their term shall be
Chair of the Commission, Gloria Kumagai will serve as chair during 2009.
Bruce Peterson was elected secretary by consensus.
Other Business
Commissioner Tanick inquired about the budget situation for the city. Chief Altonen
advised in 2009 and 2010 the city will incur a cut of approximately $350,000. Certain
capital improvement projects may be delayed during those years.
Closinq Comments
Chair Peterson advised commissioners remain privileged to serve and are delighted with
the caliber of the police department. Chair Peterson stated he can sense are-commitment
of many officers and advised commissioners extend their best wishes to the police
department in 2009. Chief Altonen also thanked commissioners for their service and
support.
Adiournment
The meeting was adjourned at 7:00 PM.
Respectfully submitted,
Marshall Tanick, Secretary
lI~i~~;,
1..Gall'~Qi.Q~:~~rD
The Bassett Creek Watershed Management Commission (BCWMC) was called to order at 11:35 a.m.,
Thursday, February 19,2009, at Golden Valley City Hall by Chair Welch. Ms. Herbert conducted roll
call.
Roll Gall
Crystal
Golden Valley
Medicine Lake
Minneapolis
Minnetonka
New Hope
Plymouth
Robbinsdale
St. Louis Park
Note:
Also present:
Commissioner Pauline Langsdorf
Commissioner Linda Loomis, Treasurer
Not represented
Commissioner Michael Welch, Chair
Not represented
Commissioner Daniel Stauner
Alternate Commissioner Liz Thornton
Alternate Commissioner Wayne Sicora
Commissioner Manuel Jordan
Counsel
Engineer
Recorder
Charlie LeFevere
Karen Chandler
Amy Herbert
Commissioner Kris Sundberg arrived after roll call
Laura Adler, BCWMC Technical Advisory Committee, City of S1. Louis Park
Derek Asche, BCWMC Technical Advisory Committee, City of Plymouth
John Devine, New Hope Resident
Jack Frost, Metropolitan Council Environmental Services
Scott Fuhs, Dundee Landscape
Tom Mathisen, BCWMC Technical Advisory Committee, City of Crystal
Richard McCoy, BCWMC Technical Advisory Committee, City of Robbinsdale
Jeff Oliver, BCWMC Technical Advisory Committee, City of Golden Valley
Jason Quisberg, City of New Hope
Duane Russ, New Hope Resident
Mary Jo Russ, New Hope Resident
Steve Schmidt, Plymouth Resident
Liz Stout, BCWMC Technical Advisory Committee, City of Minnetonka
Chair Welch announced that agenda item 4Gvi - BCWMC's Mission and Goals - would be taken after
Old Business item 6A - Update on 9209 40 Yz A venue, New Hope, Variance Request. Ms. Thornton moved
to approve the agenda as amended. Ms. Loomis seconded the motion. The motion carried unanimously
[Cities of Medicine Lake and Minnetonka absent from the vote]. Chair Welch removed the January 15,
2009, meeting minutes and the fmancial report from the Consent Agenda and announced there is no
Consent Agenda to approve.
No citizen input.
#249214 vI
I}
BCWMC February 19, 2009, Meeting Minutes
A. Presentation of the January 15, 2009, BCWMC meeting minutes. Ms. Chandler stated that in the
January 15,2009, meeting minutes on page 3 under Old Business item A - TAC Recommendations-
the information provided about the Commission requesting that $600,000 of the Plymouth Creek
restoration be assessed by an ad valorem tax by Hennepin County was incorrect. Ms. Chandler
clarified tbat actually the Commission will need to assess the entire cost of the project in the
Commission's upcoming ad valorem tax levy request to the County for its collection in 2010.
Chair Welch stated that in the second bullet on page 5 of the minutes the reference to "the permit for
the project" should be changed to state "the approval of the minor plan amendment process." Ms.
Loomis moved to amend the minutes per Chair Welch's recommendation, to annotate the minutes to
reflect the correct information about the ad valorem tax levy request amount, and to approve the
minutes as amended and annotated. Ms. Thornton seconded the motion. The motion carried
unanimously [Cities of Medicine Lake and Minnetonka absent from the vote.]
[Commissioner Sundberg arrives.]
B. Presentation of the Financial Statement.
The general and construction account balances reported in the February 2009 Financial Report are as
follows:
Checking Account Balance
TOTAL GENERAL FUND BALANCE
514,397.25
514,397.25
Construction Account Balance (cash)
Investment Balance
TOTAL CONSTRUCTION ACCOUNT BALANCE
-Less: Reserved for CIP projects
Construction cashl investments available for projects
3,008,550.27
0.00
3,008,550.27
3,743,721.70
(735,171.43)
Chair Welch directed Ms. Herbert to add to the BCWMC's March meeting agenda a review of the
Commission's 2009 Operating Budget.
C. Presentation of Invoices for Payment Approval.
Invoices:
i. Kennedy & Graven - Legal Services through December 31, 2008 - invoice for
the amount of $1,009.92.
ii. Barr Engineering Company - Engineering Services through January 30, 2009 -
invoice for the amount of $39,382.46.
iii. Barr Engineering Company - Sweeney Lake TMDL Services December 27 -
January 30, 2009 - invoice for the amount of $2,600.00.
iv. Amy Herbert - September Recording Administrator Services - invoice for the
amount of $2,345.41.
v. SEH, Inc. - Sweeney Lake TMDL Study Work through December 31, 2008-
invoice for the amount of $390.00.
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BCWMC February 19,2009, Meeting Minutes
2}
vi. SEH, Inc. - Sweeney Lake TMDL Study Work through January 31, 2009-
invoice for the amount of $915.00.
vii. City of Golden Valley - Reimbursement for payment of CNA Surety for Bond
Insurance Premium in the amount of $100.00.
Chair Welch requested the removal of the Barr Engineering Services invoice. Ms. Sundberg moved to
approve payment of invoices i and ill through vii. Ms. Langsdorf seconded the motion. By call of roll,
the motion carried unanimously [City of Mediciue Lake absent from the vote]. Chair Welch asked Ms.
Chandler for more details ou the charges in the invoice for the work of Greg Wilson on the Medicine
Lake TMDL Study. Ms. Chandler said she would find out and would report the information to Chair
Welch and Barr could also provide the information at the next Commission meeting. Chair Welch also
reminded Barr that work on TMDL studies that don't have their own budget should be charged to the
BCWMC's TMDL Studies budget line. Chair Welch moved approval of Barr's Engineering Services
invoice in the amount of $39,382.46 with the caveat that Barr follow up with the information about
the Medicine Lake TMDL work in an e-mail and at the March Commission meeting. Ms. Loomis
seconded the motion. By call of roll, the motion carried unanimously [City of Medicine Lake absent
from the vote].
D. Review 2009 Engineering Budget and Approval of Resolution 09-03 Amending the BCWMC
2009 Operating Budget to Carry-over $1,700 from 2008 Demonstration! Education Grants.
Ms. Chandler stated there are recommendations in the Engineer's Memo including the
recommendation that the Commission authorize follow up work from the tunnel inspection at a cost of
$5,000. She said that work could be billed to the Surveys and Studies budget line. She said the
Engineer also recommends the Commission authorize the Engineer to work with the Recording
Administrator to prepare the annual report and to perform WOMP support tasks as requested by the
Metropolitan Council and the Minneapolis Parks and Recreation Board. Ms. Chandler said the cost of
the additional sampling Barr has recommended for the 2009 season would fall within the previously
approved water quality monitoring budget of $49,000 and that more details of the monitoring would
be discussed later in the agenda.
Chair Welch asked if Minneapolis Parks and Recreation Board had taken on some of the WOMP
work and Ms. Chandler said Barr would get that clarified.
Ms. Sundberg moved to approve the Engineer Budget recommendations a - c in the February 10,
2009, Engineer's Memo. Ms. Langsdorf seconded the motion. The motion carried unanimously [City
of Medicine Lake absent from the vote].
Ms. Loomis moved to approve Resolution 09-03 - A Resolution Amending the Bassett Creek
Watershed Management Commission's 2009 Operating Budget by Reappropriating Funds from the
2008 Budgeted Expenditures into 2009. Ms. Thornton seconded the motion. The motion carried
unanimously [City of Medicine Lake absent from the vote].
E. Approval of Contract with MMKR CPA for Audit Services. Chair Welch said the MMKR
contract states the cost is $8,650 for the audit and that there would be additional fees of $600 - $800
for work that may need to be completed if it is necessary to meet auditing standards. Ms. Sundberg
asked if the BCWMC received other bids for this work. Chair Welch said he thought MMKR was the
only firm who bid. Ms. Loomis said typically MMKR bid comes in lowest since the firm is already at
the City of Golden Valley conducting the city audit. Ms. Loomis moved to approve the MMKR
contract. Ms. Sundberg seconded the motion. The motion carried unanimously [City of Medicine Lake
absent from the vote].
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BCWMC February 19, 2009, Meeting Minutes
3}
F. Review CIP Reserve Account Policy and its $250,000 minimum account balance. Ms. Loomis
moved to continue the discussion at the March BCWMC meeting. Ms. Thornton seconded the motion.
The motion carried unanimously [City of Medicine Lake absent from the vote].
G. Organizational Meeting
i. Appointment of Chair
ii. Appointment of Vice Chair
iii. Appointment of Secretary
iv. Appointment of Treasurer
Ms. Thornton moved to keep the current officers in their positions for 2009 - Michael Welch, Chair;
Ginny Black, Vice Chair; Linda Loomis, Treasurer; and Pauline Langsdorf, Secretary. The motion
carried unanimously [City of Medicine Lake absent from the vote].
v. Appointment of Budget Committee. Chair Welch said the Budget Committee
has typically comprised the Commission officers and that it usually meets in May.
He asked if any other Commissioners wanted to participate on the Committee. Mr.
Sicora said he would be interested but would need to check his schedule. Ms.
Loomis moved to approve the Budget Committee as discussed. Mr. Stauner
seconded the motion. The motion carried unanimously [City of Medicine Lake
absent from vote].
vi. Discuss BCWMC's Missions and Goals. Chair Welch directed Ms. Herbert to
send to the Commission the goals reviewed by the Administrative Services
Committee and deferred the discussion to the March meeting.
vii. Discuss 2009 T A C Liaison Schedule. Ms. Loomis said she would attend the
May TAC meeting as the Commission Liaison. Mr. Jordan said he would take the
March TAC meeting as the Liaison.
viii. Set Month! Date for 2009 Watershed Tour. The Commission discussed
possible dates for the tour and decided the tour will be held on a Thursday
morning in June other than the Thursday of the Commission meeting. Chair
Welch stated that the Plymouth Creek restoration and the West Medicine Lake
Park Pond project sites should be part of the tour. Mr. Jordan stated that the
South Park /394- environmental corridor should be part of the tour. Chair Welch
directed Ms. Herbert to add to the BCWMC's April agenda a discussion of the
watershed tour itinerary and details and directed the TAC to discuss and provide
the Commission with recommendations on tour stops.
No New Business
A. Update on 9209 40 l/z A venue, New Hope, Variance Request. Ms. Chandler reminded the
Commission that the variance request was discussed at the November 2008 meeting. She stated
that the Commission tabled the matter at that time to allow the City of New Hope, the property
owner, and the landscape contractor the opportunity to explore ways to eliminate the need for the
variance or to identify more appropriate reasons for the variance. Ms. Chandler explained that
#249214 vI
BCWMC February 19, 2009, Meeting Minutes
4}
the Commission authorized the Commission Engineer to provide assistance if either the City or the
property owners requested it. She said that letters went out to the City and property owners to
that effect but that no help has been requested of the Commission Engineer.
Mr. Stauner stated that he had asked for this issue to be reviewed at this meeting because it
seemed like it was getting lost in limbo and that he feels it is not appropriate to let matters
languish. He said he has spoken to the City of New Hope and it is not going to provide
compensating storage at its expense for a private landscaping project. Mr. Stauner said the City
had put the contractor in touch with the Bassett Creek Watershed before any work was done. He
said the City had the understanding that the contractor would pursue any necessary permitting
before any work was done. He said from the City's standpoint it was up to the contractor to
pursue the necessary permitting before any work was done.
Mr. Stauner said there may be in the future a project that has the possibility of providing
additional compensating storage such as with the Northwood Pond project but that the City will
not spend taxpayer money to provide the compensating storage.
Chair Welch said that decision by the City of New Hope is a new development since the November
discussion of the variance. Chair Welch said that he wants to separate the issue of the variance
from the matter of the process with which the Commission works with the cities on permits and
the communication between the Commission and the member-cities.
Mr. Stauner said that this variance request did not come to the Commission until after the project
was completed. He said now the Commission needs to consider that this is an after-the-fact
approval request and the Commission needs to seriously weigh the precedent it sets with its
decision.
Ms. Sundberg commented that variances are supposed to be submitted before proceeding with a
project. She said the property owner is caught in the middle because the contractor failed them.
She said she doesn't like penalizing the property owner for the failure of their contractor. She
asked if there are other options.
Chair Welch said it doesn't benefit anyone to talk about who was at fault because at this point the
Commission has a very limited scope on what it needs to decide and it needs to look at the
application of the Commission's rules in order to make a decision. He said that first the .
Commission needs to decide what is the application of the Commission's rules in this circumstance
and second the Commission needs to decide what to do about it.
Mr. LeFevere said that this variance application should be considered in the same light after the
fact as it would have before the fact. He said jf the property owner had the grounds for a variance
and they would have been entitled to a variance, they shouldn't be denied a variance as a
punishment for not getting approval first. On the other hand, he explained that the property
owner shouldn't be granted a variance that they otherwise wouldn't have gotten because the
property owner went ahead without getting a permit. He said what the Commission is looking at
is the application of the Commission's rules.
Mr. LeFevere said the Commission's rules have standards for variances. He said the standards are
very similar to the standards that cities have for variances for zoning regulations. He said
generally if there is a circumstance unique to the property that prevents a substantial enjoyment
of the property and the application of the code to that specific property poses a hardship, then
granting some relief may be reasonable. He said that in general those kinds of variances are
applied under the land planning act and are unique to the properties - there has to be something
wrong with the properties as opposed to a problem the individual land owners have. He said the
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BCWMC February 19, 2009, Meeting Minutes
5}
rules have to apply the same to everybody. He said if this variance were justitied in the case of any
one applicant, the same kind of variance should be granted to all applicants.
Mr. LeFevere stated that in the case of floodplain regulation, the standards are slightly different.
He said there are rules relating to the use and development of the floodplain and it is possible to
apply for variances to those rules. Mr. LeFevere said there is one limitation on those variances and
that is in the case of a use in the floodplain, the rules state that the variance shall not allow a lower
degree of flood protection than the flood protection elevation stated in Table 5-3 of the BCWMC's
Watershed Management Plan. He continued by saying that Table 5-3 states flood elevations
thronghout the watershed. Mr. LeFevere said what it means in the case of adding fill is that fill
can be added but something needs to be done, i.e., provide compensating storage, so that the
addition of till doesn't provide a lower degree of flood protection than the flood protection
elevation stated in Table 5-3.
Mr. LeFevere said that from talking to BCWMC staff he understands that the Commission has
never granted a variance for the addition of fill in the floodplain that didn't provide compensating
storage. He stated that it seems to him the only way around the limitation is if the Commission
determines as an interpretation of its own rules that there is some sort of acceptable de minimus
level where the impact on the floodplain is so small that the Commission doesn't consider it an
affect on the floodplain. He said that is a bit of a slippery slope but they rules are the
Commission's to interpret. Mr. LeFevere said the November discussion stalled on the issue of
whether or not compensating storage could be provided. He said information provided today
clarities that the City of New Hope will not provide compensating storage at taxpayer expense but
could it be provided at property owner expense? Mr. LeFevere said another possibility is to
change the project such as terracing the project so that there isn't a net increase in fill in the
floodplain. He said the addition of any till in the floodplain requires a variance and under the
code, if the variance is going to result in a decrease in flood elevation protection, then the variance
can't be granted and the way to avoid that is with compensating storage.
Mr. Stauner said there is the possibility of providing compensating storage when the City of New
Hope dredges stormwater sediment from Northwood Lake. He said there is the possibility of
taking out some dirt on the shoreline to increase the capacity and the estimated cost is $400 - $500.
Mr. Stauner said the City of New Hope will not use taxpayer money to do that work but if the
property owner would agree to pay that cost then providing compensating storage that way is a
possibility.
Ms. Loomis moved to approve the variance with the condition that compensating storage is
provided and that the property owner work it out with the City of New Hope on how the
compensating storage is provided and paid for. Ms. Sundberg asked who would take responsibility
for making sure it happens. Ms. Loomis said the City of New Hope. Mr. Quisberg said he assumes
the dredging project would take place in the next year or two but there is no set schedule. Ms.
Sundberg seconded the motion.
Mr. Mathisen commented that people are forced to remove fill from the floodplain all of the time.
He said in his mind this is a landscaping issue that has violated the rule. He said it is clear that the
fill has to come out.
Mr. Welch said the Commission could approve the variance request, could deny the variance
request, could approve the variance with conditions, or could take a request from the property
owners to delay the decision to give them time to address the issue.
Mr. LeFevere stated that if the variance is denied the Commission needs a reason or reasons for
denying it. He said implicit in the granting of the variance is that conditions have been met. He
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BCWMC February 19, 2009, Meeting Minutes
6}
said the Commission may want to ask itself that if the motion is passed does it want to put some
time limits on it. He said for example the property owner needs to make arrangements with the
City within 90 days even if the work is done later.
Ms. Loomis amended her motion to include that the property owners would need to come to an
agreement with the City within 90 days. Ms. Sundberg agreed to the amendment. Chair Welch
moved to amend the motion. Ms. Sundberg seconded the motion to amend. The motion to amend
carried unanimously [City of Medicine Lake absent from the vote].
Mrs. Russ stated that she liked what Mayor Loomis had discussed and she thinks she and her
husband would be able to work with the City.
Chair Welch stated that he will not vote in favor of the motion on the table to approve the
variance with the condition because he thinks it prolongs the situation unnecessarily and it
confuses the situation with regard to the Commission's application of its roles. He said he does
understand the need to come to some resolution that is palatable to the commissioners. Ms.
Langsdorf stated she intends to vote against the motion for the same reasons. By call of roll, the
motion carried with five votes in favor [Cities of Golden Valley, Minnetonka, New Hope,
Plymouth, and Robbinsdale] and three votes were against [Cities of Crystal, Minneapolis, and St.
Louis Park] [City of Medicine Lake absent from the vote]. Chair Welch directed Barr to draft a
letter to inform the property owners and the City of New Hope of the decision prior to the next
Commission meeting.
Chair Welch said the Commission revised its Requirements for Improvements and Development
Proposals document but that it needs to do more work to clarify its review procedures. Chair
Welch said the Commission's review process works within the city's 60-day timeframe although it
is also the Wetlands Conservation Act authority, which is a separate permitting body. He said the
process is really complicated, which is why he thinks there needs to be clarity with the cities about
how the process works. Mr. LeFevere commented that there should a discussion about how the
Commission's requirements are integrated into the cities' permitting process and the 60-day rule
is part of that process. He said there should be a process where an application comes in and the 60-
day review period starts getting tracked. Mr. LeFevere said that process is probably fairly
technical and perhaps the T AC should take a look at it and figure out how to make it happen. He
said in the case of a variance application, under the Commission's roles, the application is flIed
first with the city, which starts the 60 days, and the city is responsible for sending it over to the
Commission.
Mr. LeFevere said a bigger issue is enforcement. He said the way it works is that the enforcement
mechanism is through the member cities. He said the way it works under state law is that the
watershed management organization (WMO) adopts its plan. The cities are required to adopt
local plans that conform with the Commission's plan and after that the cities have 180 days to
amend their official controls. He said it means they need to go back into their laws to make sure
the WMO's plan is implemented. Mr. LeFevere said the Commission isn't taking any steps to
make sure that's happening. He said the Commission is really done with its review when it reviews
the local plan and the city has the legal responsibility for implementation and the Commission
doesn't really know whether it is happening. Mr. LeFevere said perhaps the TAC should take a
look at that, too. He said he doesn't think cities want to be in the position of having to enforce
something that wasn't in their ordinances. Chair Welch said the application of that is that New
Hope's ordinance should match what is in the BCWMC's Watershed Management Plan.
Ms. Loomis moved to authorize the Chair to give direction to the T AC. Mr. Jordan seconded the
motion. The motion carried unanimously [City of Medicine Lake absent from the vote].
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BCWMC February 19,2009, Meeting Minutes
7}
B. 2008 Lake Water Quality Study Report for Sweeney Lake and Twin Lake. Ms. Chandler
handed out information that is part of the report and reminded the Commission that it had
received the report's Executive Summary in the meeting packet. She said historically in Sweeney
Lake the water quality has been improving comparing 2008 data from 2007 and 200S data.
Chair Welch directed Barr to send the report to Ron Leaf of SEH to get his thoughts on the
Sweeney Lake water quality information.
Ms. Chandler said that for Twin Lake the summer phosphorus average took a large spike up,
which is concerning. She said it could have been caused by last year's later ice out because it could
have allowed a larger phosphorus build up lower in the water or perhaps it could have been due to
flow from Sweeney Lake. She said Barr doesn't know if the phosphorus spike is a one-time thing
or not, which is why Barr is recommending additional monitoring of Sweeney and Twin Lakes in
2009 and she will discuss this further later in the agenda.
Chair Welch said if Barr, in the next month, thinks of other things during its discussions with Ron
Leaf or others that would be measures the Commission could take regarding the water quality of
Twin Lake then Barr should bring those ideas back to the Commission as soon as possible.
[Kris Sundberg departs.]
Ms. Loomis moved that the Commission accept the report and authorize Ms. Herbert to post it on
the Commission's Web site. Mr. Stauner seconded the motion. The motion carried unanimously
[Cities of Medicine Lake and Minnetonka absent from vote].
C. 2009 Water Quality Monitoring Program. Ms. Chandler reported that the 2009 water qnality
monitoring budget is $49,000. She said the Engineer's Memo lists the three items that are included
in that budget: General water quality activities; Bassett Creek biotic index monitoring; and
detailed lake monitoring. Ms. Chandler said no additional budget is needed but Barr recommends
that within that budget the Commission add the water quality monitoring of Sweeney and Twin
Lakes in 2009.
Mr. Stauner moved to approve the water quality monitoring and analysis of Twin and Sweeney
Lakes in 2009 as recommended in the February 10, 2009, Engineer Memo. Ms. Loomis seconded
the motion. Mr. Sicora asked if the Commission wants to wait to hear back from Ron Leaf of SEH
before the Commission makes a decision on the additional monitoring. Chair Welch said if
feedback comes in from SEH or others with a different recommendation then Barr can bring it
back in front of the Commission for its consideration. The motion carried unanimously [Cities of
Medicine Lake and Minnetonka absent from vote].
D. Minor Plan Amendment and Public Notification Process - Discuss Schedule. Chair Welch
reminded the Commission that the public hearing will take place at the March Commission
meeting for a minor plan amendment. Chair Welch directed staff to direct an information about
the changes to the Plymouth Creek Capital Improvement Project plan to Hennepin County to give
it a chance to comment. He said County staff already has viewed the project site and every
indication is that County staff is in favor of the plan. Chair Welch said the Commission will also
communicate to the County the public process the City of Plymouth will go through regarding
scoping this project as weD as the wetlands and EA W issues.
Mr. Asche reported that the City of Plymouth has a public informational meeting about PC-l for
residents and businesses scheduled for March 2nd. Chair Welch asked Mr. Asche to announce the
Commission's March 19th public hearing at the City's public meeting. Ms. Langsdorf asked if the
residents of Medicine Lake would be aware of the City of Plymouth's March 2nd informational
#249214 v1
BCWMC February 19, 2009, Meeting Minutes
8}
meeting. Mr. Asche said he can send a meeting notice to the City of Medicine Lake.
Chair Welch said procedure-wise, the Commission will hold the public hearing at the March
meeting and after the public hearing the Commission will make a decision abont the amendment.
He stated that the Commission will send its decision to the Minnesota Board of Water and Soil
Resources (BWSR) and BWSR then has 45 days to comment and if they don't comment within
that timeframe then the amendment passes. Ms. Chandler said Barr will have the proposed minor
plan amendment included in the March meeting packet.
Chair Welch moved to approve holding the public hearing at the next BCWMC meeting and
publishing the hearing notices. Ms. Thornton seconded the motion. The motion carried
unanimously [Cities of Medicine Lake and Minnetonka absent from vote].
A. Chair:
i. Chair Welch said that Ms. Herbert e-mailed summaries and links to two pieces of introduced
legislation regarding increasing oversight of watershed organizations by counties and now
there is a third piece and he will have Ms. Herbert e-mail the summary and link to that one
also. He said his understanding is that they are not likely to go far.
ii. Chair Welch announced that the Commission received notification that Mn/DOT has made a
negative declaration on Trunk Highway 55 from Plymouth to Rockford. He said that means
Mn/ DOT determined that the project doesn't pose such risk to environmental resources that
an environmental impact statement is needed. Chair Welch directed Ms. Herbert to e-mail a
copy of that notification to the Commissioners.
iii. Chair Welch reported that tomorrow, February 20, there will be a joint planning meeting with
the WMOs, watershed districts, and the Minnesota Pollution Control Agency (MPCA) at the
Capitol Region office from 2:00 - 3:30 pm regarding WMOs and Watershed districts working
together with the MPCA on watershed planning. He commented that he would try to attend.
B. Commissioners:
i. Mr. Stauner said that as the Commission representative on the Wirth Lake TMDL Study
stakeholder meeting he attended the meeting and thought that the most significant thing that
came out of the meeting from the Commission's perspective is that a major contributor, more
than one-third, of the phosphorus to Wirth Lake is backflow from Bassett Creek.
C. Committees:
Administrative Services Committee.
i. Chair Welch recommended that the Administrative Services Committee meet
to talk more about the Commission's Mission and Goals. He reported that at
the last meeting the Committee talked some about the goals and also met with
Wenck to discuss potential consulting engineer services it could provide the
Commission.
Education and Public Outreach Committee.
i. Pauline Langsdorf showed the Commission posters regarding root systems of
native plants and reported that the Commission has laminated both sides of the
poster to include with the Commission's table top display.
#249214 vI
BCWMC February 19, 2009, Meeting Minutes
9}
ii. Ms. Langsdorf said the communication plan for the Joint Education and
Public Outreach Committee was included in the meeting packet. She pointed
out that the cost estimate for brochure design and creation is $2J500 so the
BCWMCJs cost would be $825 (33%). Ms. Langsdorf asked for approval for
these funds from the Education and Public Outreach budget line. Ms.
Langsdorf stated that if the Commission wanted to order brochures for its own
use it would pay that expense itself.
Ms. Langsdorf asked if the Commission is interested in having a utility insert
designed and said the cost to the Commission would be $169. The Commission
indicated it is interested. Chair Welch stated that the Commission approves the
concept but if the Committee decides there's not enough interest in pursuing
the insert then the funds can just remain unexpended.
Ms. Langsdorf said that at no charge the Committee will be developing
newsletter articles and Hennepin County will host them on a Web site so cities
can access the articles at no charge. She reported that the Committee plans to
launch the campaign by the middle of March. Ms. Langsdorf said an e-mail
will be sent to partners reminding them of the resources. Ms. Langsdorf
commented that the Committee's communication plan came out of the results
from the Decision Resources survey.
Ms. Loomis moved approval of the recommendations and expenditures in the
communication plan. Mr. Stauner seconded the motion. The motion carried
unanimously [Cities of Minnetonka and Medicine Lake absent from the vote].
iii. Ms. Langsdorf said the Education Committee took a look at the Commission's
Web site and found that the agenda and meeting minutes were not up to date
and stated that they either need to be maintained or the link needed to be
removed. Ms. Herbert said she would update them. Ms. Langsdorf said the
Committee didnJt feel qualified to make recommendations on the technical
aspect of the Web site but would like to continue to review the education aspect
of the site and make recommendations.
iv. Ms. Langsdorf reported that she received an e-mail that the Third Minnesota
Report Card on Environmental Literacy is now available and she asked Ms.
Herbert to forward it to the Commission.
v. Ms. Langsdorf announced that the next Education Committee meeting will
take place on March 51h at 9:00 a.m. in the Council Conference Room at
Golden Valley City Hall and the next Joint Education and Public Outreach
meeting will be on March 10th at 8:30 a.m. in the Medicine Lake Room at
Plymouth City Hall.
vi. Chair Welch commented that the Joint Education and Public OutreachJs
communication plan stated that Ms. Thornton and Mr. Stockhaus were
developing an e-mail to reach teachers at schools and he said he would like an
e.mail that he could e-mail teachers at his kids' schools. He said perhaps the
Committee would consider putting together an e-mail that the commissioners
could send out to get the word out about the available grants.
#249214 vI
BCWMC February 19,2009, Meeting Minutes
10}
vii. Ms. Langsdorf thanked the cities of New Hope, Crystal, and Golden Valley for
working together to provide the rain garden workshops.
D. Counsel*
E. Engineer:
i. Ms. Chandler reported that she and Mr. LeFevere are on the advisory committee for the
Minnesota Rules 8410 update. She explained that those rules govern watershed management
in the metro area and said that if anyone has any comments they can provide them to her or
Mr. LeFevere.
ii. Ms. Chandler reported that the Sweeney Lake TMDL study stakeholder meetings would be
starting up again and that Barr is encouraging SEH to get those meetings scheduled. She said
Barr also plans to discuss with SEH the results of the BCWMC's 2008 monitoring of Sweeney
Lake and the results that SEH has gotten.
Ms. Thornton moved to adjourn the meeting. Ms. Loomis seconded the motion. The meeting adjourned at
2:25 p.m.
Michael Welch, Chair
Date
Amy Herbert, Recorder
Date
Pauline Langsdorf, Secretary Date
#249214 vI
BCWMC February 19,2009, Meeting Minutes
ll}
Hey
Memoran um
Public Works
763-593-8030 I 763-593-3988 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
Agenda Item
3. E. 1. Award Contract for 2009 Spring Brush Pick-Up Program
Prepared By
Jeannine Clancy, Director of Public Works
AI Lundstrom, Environmental Coordinator
Summary
The 2009 Recycling Budget (page 100) includes $66,000 for Spring Brush Pick-up. Staff
advertised for bids. There were three specification holders for the project, but only one firm
submitted a bid. The results of the bid opening are as follows:
Tim's Tree Service
$59,160
The total project bid for 2009 was the same as the 2006 bid and each year thereafter.
The 2009 Spring Brush Pick-Up Program is a three-week program scheduled to begin on
May 4. The City will be divided into three sections, with one week designated for pick-up in
each.
Section 1
Section 2
Section 3
Entire area north of Hwy 55 and west of Douglas Drive
Entire area north of Hwy 55 and east of Douglas Drive
Entire area south of Hwy 55
Week of May 4
Week of May 11
Week of May 18
Golden Valley's recycling program (which includes curbside recycling, brush pick-up and leaf
drop-off) is supported through user fees. Residents pay $8 per quarter ($2.66/month) per
household for recycling services on their utility bills.
Staff provides information to residents about the 2009 Spring Brush Pick-Up Program through
the CityNews, postcards mailed to their homes, and on the City's Web site.
Recommended Action
Motion to award the contract to Tim's Tree Service in the amount of $59,160 for the 2009
Spring Brush Pick-Up Program.
alley
morandum
Public Works
763-593-8030 I 763-593-3988 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
Agenda Item
3. E. 2. Award Contract for Noble Avenue Safe Routes to School Project 08-29A
Prepared By
Jeannine Clancy, Director of Public Works
Ron Nims, Public Works Project Coordinator
Summary
Bids for the Noble Avenue Safe Routes to School (SRTS) Project No. 08-29A, were opened
on March 16,2009. The following bids were received:
Engineer's Estimate
$37,127.00
$40,789.50
$44,351.54
$51,375.20
$48,606.23
$49,985.60
$50,601.00
$57,796.00
$54,895.00
Design Electrical Co., Inc.
Pember Companies, Inc.
Create Construction
Blackstone Contractors, LLC
Granite Ledge Electrical Contractors
Electrical Installation & Maintenance
Egan, Inc.
Forest Lake Contracting
The project included the removal of existing speed limit reduction signs and pedestrian
flashing indicators on Noble Avenue near Noble School and replacement of these signs with
pedestrian flashing indicators fitted with speed detection signing. These new electronic signs
will be activated by a timer to operate during appropriate school hours and will read each
vehicle's speed and post it on the sign. The project also includes elimination of a mid-block
crosswalk at an uncontrolled intersection, and modifications to pedestrian landing areas on
both sides of Noble Avenue.
The need for the project was identified by the City of Golden Valley Neighborhood Traffic
Safety Committee.
The goal of the program is to make infrastructure improvements and associated education
efforts in order to encourage biking and walking to schools. Cities that have qualifying
projects can receive federal funding through their State's Department of Transportation under
the federal program. The City will receive $35,000 for design and construction under this
program. Project costs will be funded by the City's General Fund for concrete repair (page
59).
Attachments
Location Map ( 1 page)
Recommended Action
Motion to award a contract for the Noble Avenue Safe Routes to School Project 08-29A to the
lowest responsible bidder, Design Electrical Co., Inc., in the amount of $37,127.
~
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-591-01
591-02
l\T()RT P ..1vpl;1rl-J()()T l;1'1lTl;1 p'Il()mrT ..1 'IlP..1 T ()r <1TI()l\T M <1 P
CITY OF GOLDEN VALLEY SAFE ROUTES TO SCHOOL
alley
M m ra dum
Planning
763-593-8095/763-593-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
Agenda Item
3. F. Proclamation of Support for the 2010 United States Census
Prepared By
Joe Hogeboom, City Planner
Summary
The next United States Census will begin on April 1 , 2010. Prior to that time, the US Census
Bureau is requesting that local governments assist with promotional events surrounding the
event. Hennepin County has established the Complete Count Alliance, which is a
conglomeration of representatives from all of the cities in the County. The mission of the
Alliance is to ensure accuracy and efficiency in the count. Golden Valley has been invited to
join the Alliance.
The Planning Department has been in communication with the US Census Bureau since
May, 2007 regarding the upcoming census count, and will remain the project lead on the
City's census participation. Staff asks for a proclamation of support from the Council to
actively promote the 2010 US Census, which also officially recognizes Golden Valley's
participation in the Hennepin County Complete Count Alliance.
Attachments
Proclamation of Support for the 2010 United States Census (1 page)
Recommended Action
Motion to adopt Proclaim of Support for the 2010 United States Census.
CITY OF GOLDEN VALLEY
PROCLAMATION OF SUPPORT FOR THE
2010 UNITED STATES CENSUS
WHEREAS, the United States Census Bureau has officially initiated its 2010
Census promotional campaign; and,
WHEREAS, the participation of local governmental jurisdictions is vital in the
success and the accuracy of the collection of census data; and,
WHEREAS, Hennepin County has created a Complete Count Alliance to aid
local municipalities in adhering to federal census mandates; and,
WHEREAS, the City of Golden Valley has been requested to form a Complete
Count Committee, and formally establish a relationship with the Hennepin County
Complete Count Alliance,
NOW, THEREFORE BE IT PROCLAIMED, that the City Council of the City of
Golden Valley wishes to support the effort of the 2010 United States Census by
endorsing the Golden Valley Complete Count Committee and by joining the Hennepin
County Complete Count Committee.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the great
seal of the City of Golden Valley to be affixed this 7th day of April, 2009.
Linda R. Loomis, Mayor
alley
Memorand m
Planning
763-593-8095/763-593-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
Agenda Item
3. G. Approval of Six Month Extension for Filing of Plat - 1017 Ravine Trail
Prepared By
Mark Grimes, Director of Planning and Development
Summary
Linda McCracken-Hunt, owner of the property located at 1017 Ravine Trail, has requested to
extend her final plat approval for the minor subdivision of her property to October 1, 2009.
Ms. McCracken-Hunt intends to sell her home, and subdivide her property at the time of sale.
To date, Ms. McCracken-Hunt's home remains unsold.
On April 1, 2008, the City Council approved the preliminary plat approval to split the lot
located at 1017 Ravine Trail. Per City Code, the final plat must be approved within 180 days
of preliminary plat approval. An extension to this timeframe would allow Ms. McCracken-Hunt
to complete the sale process of her home prior to lot subdivision.
On September 16, 2008, the City Council approved an extension for the filing of the final plat
until April 1 , 2009. Ms. McCracken-Hunt's home remains unsold and she is now asking for an
extension until October 1, 2009.
Attachment
Location Map (1 page)
Letter from Linda McCracken-Hunt, dated March 16,2009 (1 page)
Recommended Action
Motion to approve an extension until October 1 , 2009 to submit the final plat for the property
located at 1017 Ravine Trail.
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March 16, 2009
Mr. Mark Grimes
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
Re: Hunt Residence - Lot Split - 1017 Ravine Trail
Final Plat Approval
Dear Mr. Grimes,
On April!, 2008, The Golden Valley City Council approved a preliminary plat approval
of a lot split of OUf residential lot at 1017 Ravine Trail. Since that time, we have placed
our house at 1017 Ravine Trail up for sale, with the intent of completing the Final Plat
Approval process in conjunction with the sale of the house.
At this time, we do not have the sale of the house completed and it is still on the market.
In order to finalize the Final Plat Approval, we need to have a financial closing that
separates the house and the lot within the mortgage. Our intent was to do this as a part of
the closing process on the sale of our house, which has not occurred.
We are requesting an extension to October 1,2009 to complete the Final Plat process, so
that the separation of the lot and the sale of the house can be coordinated financially.
Thank you for your consideration. Please call to discuss if needed.
alley
M morandum
Planning
763-593-8095 I 763-593-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
Agenda Item
3. H. Participation in Hennepin County 'Step To It Challenge'
Prepared By
Joe Hogeboom, City Planner
Summary
Beginning Monday, May 18, Hennepin County will hold its second annual "Step To It
Challenge". Golden Valley is one of twelve local municipalities invited to participate. The
Challenge will last for four weeks. The municipality to achieve the highest number of average
steps per participant at the end of the four week period will win the challenge.
All are welcome and encouraged to participate in the challenge. Following last year's
success, the County would like to staff a booth at Golden Valley Days to encourage
participation in the event. This year, the Minnesota Twins are officially sponsoring the event,
and would like to have a player appear at Golden Valley Days. The Challenge will follow last
year's format, and will allow participants to register online. Promotional material will also be
distributed to participants.
Recommended Action
Motion to support the 'Step To It Challenge' by allowing staff to work with Hennepin County to
participate in and promote the challenge.
Public Jt~y
Me ora du
Public Safety Department
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
Agenda Item
3. I. Authorization to Sign the FY09 Recovery Act Edward Byrne Memorial Justice Assistance
Grant Agreement
Prepared By
Stacy Altonen, Chief of Police
Summary
The cities of Bloomington, Brooklyn Center, Brooklyn Park, Champlin, Crystal, Eden Prairie,
Edina, Golden Valley, Hopkins, Maple Grove, Minneapolis, Minnetonka, New Hope,
Plymouth, Richfield, Robbinsdale and St. Louis Park have expressed a collective interest in
authorizing Hennepin County to submit a grant application to the United States Department of
Justice for the FY09 Recovery Act Edward Byrne memorial Justice Assistance Grant on
behalf of said cities and serve as fiscal agent for the same.
In the event all grant funds are received, the Golden Valley Police Department would receive
$29,807, to be allocated as follows:
Roll Call Technology:
Varda Alarm
SWAT Truck Graphics
Bike/Foot Patrol Shifts
$14,000
$ 4,500
$ 2,000
$ 9,000
If actual grant funds received are less than the amounts requested, funds would be
distributed proportionally as outlined in the attached agreement.
Attachments
Justice Assistance Grant Agreement (5 pages)
Recommended Action
Motion to authorize the Mayor and City Manager to sign the FY09 Recovery Act Edward
Byrne memorial Justice Assistance Grant Agreement
Contract No: A090314
AGREEMENT
This Agreement is between the COUNTY OF HENNEPIN, STATE OF
MINNESOTA, (the "COUNTY"), the Cities of Bloomington, Brooklyn Center, Brooklyn
Park, Champlin, Crystal, Eden Prairie, Edina, Golden Valley, Hopkins, Maple Grove,
Minneapolis, Minnetonka, New Hope, Plymouth, Richfield, Robbinsdale, St. Louis Park,
("CITIES") (COUNTY and/or Cities may be individually called a "PARTY" and
collectively called "PARTIES").
WHEREAS, the PARTIES, authorize the COUNTY to submit a grant application
to the United States Department of Justice for the FY09 Recovery Act Edward Byrne
memorial Justice Assistance Grant (the "GRANT") on behalf of the PARTIES and to
serve as fiscal agent for the PARTIES; and
WHEREAS, the PARTIES recognize the need to set forth the duties and
obligations of the PARTIES with respect to the administration of the Grant;
NOW, THEREFORE, in consideration of mutual undertakings and agreements
hereafter set forth, the PARTIES hereby agree as follows:
1. TERM
This Agreement shall become effective upon approval by all PARTIES on the
date of approval by the last PARTY and shall continue through September 30,
2012, or the completion ofthe services provided hereunder, whichever is earlier,
unless terminated earlier in accordance with the provisions herein.
Any Party may cancel this Agreement immediately if the Party reasonably
believes there has been a failure to comply with the provisions ofthis Agreement,
or failure to comply with the terms of the Grant award, rules, or guidelines or
failure to comply with applicable law.
2. SERVICES TO BE PROVIDED
Hennepin County will submit the 2009 Recovery Act Edward Byrne Memorial
Justice Assistance Grant application 2009-F1786-MN-SU ("Grant").
In the event all Grant funds are received, each local unit of government will
receive grant funds in the following amounts:
City of Bloomington
City of Brooklyn Center
City of Brooklyn Park
Champlin
$102,053
$126,556
$233,408
$13,136
Crystal
City of Eden Prairie
Edina
Golden Valley
Hopkins
Maple Grove
Minneapolis
Minnetonka
New Hope
City of Plymouth
City of Richfield
City of Robbinsdale
City of St. Louis Park
County of Hennepin
County of Hennepin - Administrative Fee (5%)
TOTAL
$31,576
$39,154
$20,208
$29,807
$21,976
$37,385
$2,804,367
$25,513
$31,071
$38,143
$94,475
$28,039
$59,363
$1,739,013
$288,171
$5,763,414
If the Grant funds are less than $5,763,414, the parties shall distribute the actual
funds received in proportion to the table above less the costs of administration set
forth herein.
If any Grant funds are received, Hennepin County shall serve as the fiscal agent
on behalf of the above named local units of government. The COUNTY shall
provide financial administrative services necessary for the administration of the
grant, including but not limited to the following:
· Satisfy financial and administrative grant requirements.
· Submit financial, programmatic and similar reports required under the
grant.
· Work with the Department of Justice to resolve administrative issues.
· Comply with grant conditions regarding financial administration of the
grant including but not limited to reporting, data collection and evaluation
requirements prescribed by the grant.
· Coordinate compliance with the organization audit requirements attached
to the grant.
· Manage grant funds.
· Pursuant to applicable accounting standards and procedures, maintain
financial and accounting books and records as shall be necessary,
appropriate and convenient for the proper administration of the grant.
COUNTY shall be entitled to the five percent (5%) administrative fee set forth in
the Memorandum of Authorization.
3. DUTIES OF THE PARTIES
The PARTIES, individual and collectively, acknowledge that COUNTY will be
administering the Grant on their behalf and agree to cooperate fully with
COUNTY in all matter with respect to such grant administration so as to allow
COUNTY to satisfy the grant requirements, including but not limited to the
following acts:
· Comply with the provisions of the Grant award, rules, and guidelines and
comply with applicable law including, as applicable, but not limited to the
Single Audit Act Amendments of 1996 as amended and Office of
Management and Budget Circular A-133.
· Maintain books and records relating to the receipt and expenditure of grant
funds for six (6) years after expiration of this Agreement.
· Report the receipt and expenditures to the other PARTIES on a quarterly
basis, then report a final accounting, pursuant to applicable accounting
standards, upon expiration of this Agreement.
· Supply full and complete information, as requested by COUNTY, so as to
allow COUNTY to satisfy the grant conditions and requirements.
· Work together with COUNTY to ensure that all grant conditions and
requirements are met.
· Provide COUNTY with data and information sufficient for COUNTY to
meet its reporting, data collection and evaluation requirements as prescribed
by the grant.
· Eligible expenditures under this grant contract must be incurred by the
grantee by the expiration date of the grant agreement.
· Abide by the provisions of the Minnesota Government Data Practices Act,
Minnesota Statutes, Chapter 13 (MGDP A), the Health Insurance Portability
and Accountability Act and implementing regulations, if applicable, and all
other applicable state and federal laws, rules, regulations and orders relating
to data privacy or confidentiality.
4. LIABILITY AND INDEMNIFICATION
Each PARTY agrees that it will be responsible for its own errors, acts and
omissions and the results thereof to the extent authorized by law and shall not be
responsible for the errors, acts and omissions of any other PARTY and the results
thereof, provided, however, BROOKL YN PARK and MINNEAPOLIS agree to
defend, indemnify and hold harmless COUNTY from all liabilities, claims,
demands, losses, costs, expenses and causes of action of any kind or character,
including the cost of defense thereof resulting from the provision of services
under this Agreement.
The PARTIES liability is governed by the provisions of Minnesota Statutes,
Chapter 466. Under no circumstances shall a PARTY be required to pay on
behalf of itself and other PARTIES any amounts in excess of the limits on
liability established in Minnesota Statutes Chapter 466 applicable to anyone
PARTY. The statutory limits of liability for some or all of the PARTIES may not
be added together or stacked to increase the maximum amount of liability for any
party.
5. COUNTERPARTS
This agreement may be executed in several counterparts, each of which shall be
regarded as an original and all of which shall constitute but one and the same
Agreement.
THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK
COUNTY BOARD AUTHORIZATION
Reviewed by the County
Attorney's Office
COUNTY OF HENNEPIN
STATE OF MINNESOTA
By:
Chair of Its County Board
Date:
ATTEST:
Deputy/Clerk of County Board
Date:
And:
Assistant/Deputy/County Administrator
Date:
CITY OF GOLDEN VALLEY
By:
Its: Mayor
And:
Its: City Manager
ADDITIONAL SIGNATURES ARE INCLUDED ON ADDITIONAL PAGES
CITY OF GOLDEN VALLEY
PROCLAMA liON FOR WALK FOR ANIMALS DAY
MAY 2, 2009
WHEREAS, the Animal Humane Society is one of the largest humane societies
in the country and serves more than 40,000 animals each year; and
WHEREAS, the Animal Humane Society is an organization of five facilities that
serve communities throughout the entire metro area, the state and the upper Midwest;
and
WHEREAS, the Animal Humane Society is an open admission organization
whose five facilities accept all animals, domestic and wild, and turn no animal in need
away; and
WHEREAS, the Animal Humane Society provides programs of adoption,
boarding, education, rescue, training, and outreach; and
WHEREAS, the Animal Humane Society is an independent non-profit
organization that raises all funds for its programs and services through donations and
adoption fees and the annual Walk for Animals, its largest fundraising event; and
WHEREAS, caring for animals is an expression of our compassion for these
loving creatures who give us so much in return;
NOW, THEREFORE, I, Linda R. Loomis, Mayor of the City of Golden Valley, do
hereby proclaim Saturday, May 2,2009 to be Walk for Animals Day in the City of
Golden Valley, Minnesota; and
IN WITNESS WHEREOF, I have hereunto set my hand and caused the great
seal of the City of Golden Valley to be affixed this 7th day of April, 2009.
Linda R. Loomis, Mayor
alley
Memorandum
Council
763-593-8006/763-593-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
Agenda Item
3. K. Appointment to Open Space and Recreation Commission
Prepared By
Linda Loomis, Mayor
Summary
Each year the City Council conducts interviews with persons who have applied to serve on a
board and/or commission. After the interviews are conducted the Council makes their
appointments.
Recommended Action
Motion to appoint Emily Piper to the Open Space and Recreation Commission for a two year
term which expires May 1, 2011.
alley
M moran um
Planning
763-593-8095/763-593-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
April 7, 2009
"60 Days" Deadline: May 26, 2009
Agenda Item
6. A. Authorization to Sign Amended PUD Permit - Menards Addition, PUD NO.75-
Amendment NO.2 - 6800 Wayzata Boulevard
Prepared By
Mark Grimes, Director of Planning and Development
Summary
Menard Inc. is the owner of the Menards store at 6800 Wayzata Boulevard. In 1997, the City
Council first issued a PUD for the operation of the store. In 1998, the PUD was amended to
allow for the expansion of the store. Menard Inc. is now requesting a minor amendment to the
PUD that would allow for the outdoor sale of plants in the parking lot in the same location
Christmas trees are sold in November and December of each year. The existing PUD permit
specifically allows the outdoor sale of Christmas trees as long as no more than 20 parking
spaces are used for the tree lot.
The proposed outdoor sale of plants by Menards would be similar to other outdoor plant sales
at shopping centers throughout the Twin Cities. As shown on the attached plans, the outdoor
plant sale area would be 36 feet by 72 feet and include both an outdoor sale area and a plant
hut. The hut is shown in the attached photo. It is anticipated that the plant sale would begin in
late April and run no later than September 1 each year. Menards is planning to provide water
and electricity to the plant sales area. Proper building permits will be necessary for those
actions.
The location of the plant sale area would be at the same location as the Christmas tree lot.
As shown on the plan, it would take up less than 15 parking spaces. Since Menards started
selling Christmas trees over ten years ago, the sale of the trees has gone smoothly with the
City receiving no complaints.
Menard Inc. would like the plant sale area with plant hut to be considered as a minor
amendment to the PUD. In the case of a minor amendment, the City Council may approve it
by simple majority vote with or without referral to the Planning Commission. To qualify for this
type of review, a minor amendment shall not:
1. Eliminate, diminish or be disruptive to the preservation and protection of sensitive site
features. (In this case, the proposed plant sale area is within an existing parking area
along the 1-394 corridor and would not have a negative impact on any sensitive site
features.)
2. Eliminate, diminish or compromise the high quality of site planning, design,
landscaping or building materials. (The proposed outdoor plant sale area is within an
existing parking lot. The area has been used successfully over the past ten years for
the sale of Christmas trees. Due to its location within the parking lot of Menards and its
proximity to 1-394, this use should not have a significant impact on the overall site.)
3. Alter significantly the location of building, parking areas or roads. (The proposed plant
sale area will eliminate about 15 parking spaces. This is the same location as the
Christmas tree sales lot. The staff does not believe that the reduction of 15 spaces
within the Menards lot will have a significant impact on the store. During the peak
spring planting season, this will probably draw more people to Menards and cause
some temporary congestion issues. Overall, the staff believes that the impact will be
minimal.)
4. Increase or decrease the number of dwelling units by more than five percent. (This is
not a residential development.)
5. Increase the gross floor area of non-residential buildings by more than three percent.
(This proposal does not increase the size of the Menards building.)
6. Decrease the amount of open space by more than three percent or alter it in such a
way as to change its original design or intended function or use. (This proposal is
within an existing parking lot.)
7. Create non-compliance with any special condition attached to the approval of the final
PUD Plan. (This proposed outdoor plant sale area would not create any non-
compliance with the existing Final PUD Plan.)
Staff believes that this amendment may be considered as a minor amendment based on the
seven criteria listed above. However, the City Council has the right to refer this matter to the
Planning Commission for review and recommendation.
Attachments
Location Map (1 page)
Site plan indicating location of plant sale area within parking lot (1 page)
Memo from Ed Anderson, Deputy Fire Marshal dated March 31,2009 (1 page)
Amended PUD Permit (3 pages)
Photo of plant hut (1 page, loose in agenda packet)
Recommended Action
Motion to authorize the Mayor and City Manager to sign the amended PUD Permit for
Menards Addition, PUD No. 75, Amendment No.2, 6800 Wayzata Boulevard.
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Memorandum
Fire Department
763-593-8055/763-512-2497 (fax)
To: Mark Grimes, Director of Planning and Zoning
From: Ed Anderson, Deputy Fire Marshal
Subject: PU 75-A2 - Menard's Minor PUD Amendment
Date: March 31,2009
The Golden Valley Fire Department has reviewed the application for the PU 75-A2 -
Menard's minor PUD amendment. The Golden Valley Fire Department comments listed
below for this minor amendment will be focusing on fire department access and reasonable
level of life safety from the hazards of fire or dangerous conditions and to provide safety to
firefighters and emergency responders during emergency operations.
1. The fire department apparatus access road shall not be obstructed by any means of
material or matter.
2. The current no parking fire lane signs and stationary posts shall be installed and in
compliance with the Golden Valley City Code.
3. The installation of electrical power to this temporary structure shall be in accordance
with the National Electrical Code and shall not be installed to create electrical or fire
hazard during the operation of this temporary structure.
4. Fire extinguishers will be required inside this proposed temporary structure. The
installation of fire extinguishers shall be in accordance with the Minnesota State Fire
Code.
5. Provide the proper clearance between the proposed temporary structure and any
parked vehicles in conjunction with the parking lot of this proposed site.
If you have any questions, please contact me at 763-593-8065 or eanderson@cLgolden-
valleV.mn.us.
Amendment No. 4 ~
Menards Addition P.U.D. No. 75
City Council Approval: June 23. 1998
Amendment No.2 Approval: April 7. 2009
City of Golden Valley, Minnesota
Use Permit
for
Planned Unit Development
Project Name: Menards Addition, P.U.D. No. 75
Location: 6800 Wayzata Blvd, Golden Valley, Minnesota
Legal Description: Menards Addition P.U.D. No. 75, Lot 1, Block 1
Applicant: Menard, Inc.
Address: 4777 Menard Drive, Eau Claire, WI 54703
Owner: Menard, Inc.
Address: 4777 Menard, Inc., Eau Claire, WI 54703
Zoning District: Industrial Mixed Use
Permitted Uses: Lumber yard and building supply store
Components:
A. Land Use Component:
1. The site/utility plan prepared by Menard, Inc. and dated 5/27/98 shall become a part ofthe
PUD approval. The building elevation plans dated 5/28/98, prepared by Menard, Inc. shall
also become a part of the approval. These plans shall be kept in the official City files on
P.U.D. No. 75 (Amendment No.1), and these site and building plans shall be noted by
City staff as the plans submitted as part of the General Plan approval.
2. The existing building and the additions to the building shall only be used by Menard, Inc.
for use as a lumber yard and building supply store.
3. The landscaping/striping plan shall be completed as shown on the attached landscape
plan prepared by Menard, Inc. and dated 5/27/98. This plan shall be submitted to the
Building Board of Review for review and approval. Improvements and enhancements to
this landscape plan may be made by the Building Board of Review. The final landscape
plan approved by the Building Board of Review shall become a part of the General Plan
approval. The screening structure shown on the landscape plan along portions of the
north property line shall be constructed at the same time as the additions to
Menards Addition P.U.D. No. 75
Page Two
the building. The Building Board of Review may require that upgrades be made to the
existing fencing along Hampshire and frontage road.
4. The building addition shall be constructed as per the site plan and building elevations that
are attached.
5. Any new, outside lighting for the parking or storage areas shall be approved by the Chief
of Fire and Inspections. The Chief shall have the right to modify any lighting.
6. All signage on the site must meet the requirements of the City's sign code.
7. Menards may sell Christmas trees in the parking lot as long as no more than 20 spaces
are used for the sales lot.
8. Amendment No.2 allows Menards to use a 36 ft. x 72 ft. area for live plant sales includinQ
a plant hut as shown on the site plan submitted March 27. 2009
9. The westerly driveway going onto Market Street from the Menards site, as shown on the
site plan, is to be gated and used only for City emergency vehicles.
B. Circulation Component:
1. Access drives, parking and walkways shall be constructed as per the site plan.
2. If the Chief of Fire and Inspections determines that parking is not adequate for customers
in the front (south) parking lot, Menards will be required to review its parking arrangement
by changing employee parking areas or moving some employee parking off-site.
C. Services and Facilities
1. The drainage plan prepared by Menard dated 10/18/96 shall become a part of this
P.U.D. Permit. Any new or future connections to the City's storm sewer system shall
be done only with the approval of the City Engineer.
2. Any new sewer and water service connections shall conform to the City's utility
standards.
3. No outside speaker system shall be used to notify customers or employees.
It is hereby understood and agreed that this amended Use Permit is a part of the City Council
approvals granted on Julv 15. 1997, June 23, 1998 and April 7. 2009. Any changes to the
Amendment NO.1 of the P.U.D. Permit for Menards Addition, P.U.D. No. 75 shall require an
additional amendment.
Menards Addition P.U.D. No. 75
Witness:
Witness:
Witness:
Page Three
MENARD, INC.
By:
Title:
Date:
CITY OF GOLDEN VALLEY
By:
Date:
By:
Date:
Linda R. Loomis, Mayor
Thomas D. Burt, City Manager
Warning: This permit does not exempt you from all other City Code provisions,
regulations and ordinances.
District 45A
New Hope, Plymouth and Crystal
Distr.f1ot-eJ o.-f '-I11/d'1 ~ {Dt/lltil tnee:/ifYj
~ Minnesota
House of
Representatives
Sandra Peterson
State Representative
March 27, 2009
\
North Metro Mayors Association
1000 Westgate Drive, Suite #252
Saint Paul, MN 55114
North Metro Mayors,
I wanted to let you know that Senator Ann Rest and I have introduced HF1986/SF1883 which
provides a method of assuring that group homes have communicated with the city in which they
will be located. Representative Lyndon Carlson has also signed on as a co-author on the House
side. This bill ensures that group homes understand the local ordinances and requirements for
operating a business in the area and would have to present a signed document proving they have
communicated with the city. It is a small step (and a beginning) to addressing the concerns we
heard from your group and our constituents.
Although it is late in the process and will likely not be able to ~e included in its current form in
an omnibus bill, I am exploring other options for how to get this provision into law. There are a
few bills on which it could be amended.
If we are unsuccessful this session, rest assured that I will continue to pursue this legislation next
session. Over the interim, I will meet with advocates as well as community leaders to work on
other related issues. Thank you and please feel free to contact me if you have any questions.
Sandra Peterson
State Representative
Cc: Mayors of Robbins dale, Crystal, New Hope, Plymouth, and Golden Valley
@
State Office Building. 100 Rev Dr Martin Luther King Jr Blvd. St. Paul. Minnesota 55155-1298
FAX: (651) 296-3208 Email: rep.sandra.peterson@house.mn
(651)296-4176
~