01-04-11 CC Agenda PacketAGENDA
Regular Meeting
of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
January 4, 2011
6:30 p.m.
The Council may consider item numbers 1, 2, 3, 5 and 6
prior to the public hearings scheduled at 7:00; p.m.
1. CALL TO ORDER
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member or citizen so requests in which
event the item will be removed from the general order of business and considered in its
normal sequence on the agenda.
A. Approval of Minutes - City Council Meeting - November 16, 2010
B. Set Time and Place of Agenda Closing
C. Designation of Official Newspaper
D. Designation of Depositories for City Funds 11 -1
E. Approval of Check Register
F. Licenses:
1. General Business Licenses
G. Minutes of Boards and Commissions:
1. Envision Connection Project Board of Directors - November 18, 2010
2. Bassett Creek Watershed Management Commission - November 17, 2010
H. Bids and Quotes:
1. Tandem Axle Cab and Chassis Truck and Equipment Quotes
2. Turbo Toolcat and Attachments - Quotes
3. Squad Cars - Quotes
I. Authorization to Sign Contract Extension with Tim's Tree Service, Inc. for Tree
Removal, Trimming, and Spring Brush Pick -Up Services
J. Authorization to Sign Contract Renewal with Embedded Systems, Inc. for Tornado
Siren Maintenance
K. Approval of Use of Credit Cards for Purchases
4. PUBLIC ITEMS AND PUBLIC HEARINGS 7:00 PM
A. Public Hearing - Ordinance #453 - Final Plan Approval - PUD #75 - Menards
Addition - Amendment #3 - 6800 Wayzata Boulevard - Menard Inc., Applicant
5. OLD BUSINESS
6. NEW BUSINESS
A. Announcements of Meetings
1. Reset Meeting Dates
B. Council Assignment - Mayor Pro Tern
C. Council Appointments:
1. Assistant Weed Inspectors
D. Mayor and Council Communications
7 ADJOURNMENT
oldeh"Valley
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City Administration /Council
763- 593 -3991 / 763 -693 -8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
3. B. Set Time and Place of Agenda Closing
Prepared By
Judy Nally, Administrative Assistant
Summary
At the first meeting of every year the City Council sets the time and place for receipt of any
public information for the City Council agenda packet.
Recommended Action
Motion to set the closing time and place for receipt of public information for inclusion in the
Council agenda packet as 4:30 pm on the Wednesday preceding the Council meeting in the
City Manager's Office.
°Golden galley
Memorandum
City Administration /Council
763- 593 -3991 / 763- 593 -8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
3. C. Designation of Official Newspaper
Prepared By
Judy Nally, Administrative Assistant
Summary
In accordance with Minnesota Statutes the Council must delegate a newspaper of general
circulation in the City as the official newspaper in which all ordinances, hearing notices,
advertisement for bids, etc. are required to be published.
Recommended Action
Motion to designate the New Hope /Golden Valley SunPost as the official newspaper.
da lley i�
Memorandum
Finance
763- 593 -8013 1763-593-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
3. D. Designation of Depository for City Funds
Prepared By
Sue Virnig, Finance Director
Summary
State Law requires cities to have depositories for city funds approved annually. The attached
resolution states the depository, accounts, and signature requirements for each account.
Attachments
Resolution Designating Depository for City Funds (2 pages)
Recommended Action
Motion to adopt Resolution Designating Depository for City Funds.
Resolution 11 -1 January 4, 2011
Member introduced the following resolution and moved its adoption:
RESOLUTION DESIGNATING DEPOSITORY FOR CITY FUNDS
WHEREAS, Minnesota Statutes set procedures and require the City Council to
designate depositories for City funds;
WHEREAS, these statutes allow the City Council to authorize the Accounting
Coordinator or;Treasurer /Finance Director to annually designate a bank as the official
depository for the City funds and manage the collateral pledged to such funds; and
WHEREAS, Wells Fargo Bank, Minnesota, N.A., is now the official depository; and
WHEREAS, Wells Fargo Bank Minnesota, N.A., wires transfer funds to below
institutions for investments purchased by the City:
BNC National Bank
Central Bank
Piper Jaffray Companies
RBC -Dain Rauscher
Sterne Agee & Leach
US Bank
Wells Fargo
4M Fund
BE IT FURTHER RESOLVED that the following signatories or alternates are
authorized to be signatories on checks drawn on funds deposited:
General Checking and Payroll Checking:
Mayor or Mayor Pro Tern and Treasurer or Accounting Coordinator
Each check shall require two (2) signatures.
2. Internal Deposit Funds:
(Brookview Golf Course Checking, Motor Vehicle Registration Fund
Checking)
Signatories shall be as designated by the City Manager who shall notify the
bank at the time of authorization or change of authorization and each check
shall require two (2) signatures.
3. Imprest Fund Checking: (Park and Recreation, City Activity Account, Motor
Vehicle DNR transactions and Brookview Golf Activity):
Signatories shall be as designated by the City Manager who shall notify the
bank at the time of authorization or change or authorization and each check
shall require one (1) signature.
Resolution 11 -1 - Continued January 4, 2011
4. Wire Transfers: (Motor Vehicle Licensing):
Will be authorized for the Motor Vehicle Supervisor, Accounting Coordinator
or Finance Director to such accounts at the State of Minnesota for
transactions fees.
BE IT FURTHER RESOLVED that the following shall be authorized to make
investments of city funds and shall be authorized to deposit the principal of said
investments in the above named depositories as necessary and beneficial to the City: City
Manager, City Treasurer and Accounting Coordinator.
The City Manager and City Clerk are authorized and directed to furnish each of the
depositories with certified copies of this resolution along with such signature documentation
as is required by the depository and the authorizations set forth under 2 and 3 above.
Linda R. Loomis, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Golden galley
Memorandum
Finance
763- 593 -8013 / 763- 593 -8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
3. E. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of check register for various vendor claims against the City of Golden Valley.
Attachments
Loose in agenda packet.
Recommended Action
Motion to authorize the payment of the bills as submitted.
citV
Golden galley
Memorandum
Inspections
763- 593 -8090 / 763- 593 -3997 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
3. F. 1. General Business Licenses
Prepared By
Kathryn Pepin, Administrative Assistant
Summary
As per City Code, some businesses are required to be licensed by the City. Listed below are
the License Number, Applicant, License Type and Fee of those who have submitted an
application for approval.
#4574 Twin Cities Gas
d /b /a Medicine Lake Winner
9405 Medicine Lake Road
Tobacco /Cigarettes $275.00
Recommended Action
Motion to authorize the issuance of licenses as recommended by staff.
Minutes
Envision Connection Project Executive Board
November 18, 2010 7 pm, Brookview Community Center, Conference Room
Board of Directors Present: Linda Loomis, Chair, Lynn Gitelis, Sharon Glover, Jim
Heidelberg, Cindy Inselmann, Philip Lund, Dean Penk,
Marshall Tanick, Blair Tremere
Not Present: Helene Johnson, Luke Weisberg
Staff:
Sandy Werts.
Call to Order
The meeting was called to order at 7:08 pm by Mayor Linda Loomis
2. Approval of Agenda
Motion: It was moved by Lund and seconded by Gitelis to approve the agenda as
written.
3. Approval of the Minutes of October 21, 2010
Change: 4.a. pgh. 2 - Change Penk to DeDe Scanlon.
Motion: It was moved by Gitelis and seconded by Lund to approve the minutes as
amended.
4. Proposed Community Foundation /Non- Profit
Penk reported that the November 17 meeting of the transitional board was active,
lively and productive. At that time the decision was made that they will not be able
to charter the foundation by January. In December they will work on the structure
and legal documents and will reevaluate their progress by December 15 and
determine the timeline.
The committee is looking at four community relationships that will interact with the
Community Foundation. They are the City of Golden Valley, the Envision
Connection Board, the Human Services Foundation and other community
organizations. The community organizations can determine if they want to be part of
a 501.c.3 organization.
A discussion followed about the Human Services Foundation and funds from pull -
tabs. Tremere said that the Human Services Foundation is not a true foundation.
They were established to receive pull -tab money. Loomis said that pull -tab money
cannot go to the Community Foundation, but must come to the city. State Statutes
defines what pull tab money can be used for. The money is given out by the city and
can give it to human service groups.
Loomis said that the money from the Run The Valley, Golf Tournament and Taste of
Golden Valley goes to the city and is kept in a fund account. It could go to the
Community Foundation. The Human Service Foundation was set up to tell the city
how to use pull -tabs. As pull -tab money decreased, the foundation instituted other
programs to raise money.
Tremere said there needs to be a clarification on where the funds go.
Loomis said the City issues licenses for pull -tabs to the VFW, American Legion, JJ's
and Schuler's. They can keep up to 90 %. The City receives 10 %.
Penk said it has always been the intention of the Community Foundation to benefit
the Human Services Foundation. The money from the run and other activities will go
through the Community Foundation and back to the Human Service Foundation.
Four committees make up the transition board. They are 1. Registration and Legal
Concerns, 2. Board Structure and Membership, 3. Operations and Marketing which
includes solicitation and 4. Grant Making.
Tremere asked if there is a connection between the Community Foundation and
the Envision Connection Board. Loomis said the city's charge to the board is to
receive concepts and ideas and help people to connect through projects.
Tremere, Johnson and Scott Grayson are serving on the subcommittee to find
members for the official board. Tremere said it might make sense to have an interim
board until the official board is recruited. This might take several months to a year.
Glover said that the IRS gives an organization a year to get everything into place.
5. Bridge Building Activities
a. Bridge Builders Quarterly Meeting
It was reported that the October 23 meeting was a good meeting. Ten people were in
attendance. The room at Byerlys is a good place to meet. The attendees were given
a tour after the meeting. The dominate discussion was Valley Volunteer Day and the
Chimney Swift towers.
Lund suggested that the next meeting be a social one. Loomis will contact the Mpls.
Park Board about using the chalet at Wirth Park.
b. Valley Volunteer Day
Jennifer Lara attended the Bridge Builders quarterly meeting.
Loomis brought up that Neighbors Helping Neighbors is planning a special day in
May to call attention to the program. It will be a day where people can have their
windows washed and other chores done. They will raise money by washing windows
and helping those who can pay. Loomis does not see this as competing with Valley
Volunteer Day, as it is helping a specific group of people.
The City received a Community Development Block Grant (CDBG) funds to help
those who cannot afford house repairs. The funds will be administered by PRISM.
C. Envision Award
A suggestion was made to write an article or notice about nominating people that
could go in the city newsletter and the Sun Post.
d. Ice Cream Social
Date has not been set. Werts talked to a person from the Golden Valley Orchestra
about the type of music they do, and if they could do something for the anniversary.
Someone suggested an ice cream cake with 125 candles.
e. Buckthorn Busting
Tremere is looking at an education event in the spring. He said there is a lot of
Buckthorn along the steep slopes of Basset Creek. There has been talk of a
demonstration project at Wildwood Park during Valley Volunteer Day. Jeannine
Clancy has a list of public areas with Buckthorn.
f. Garden Club /Community Gardens
According to Gitelis, the Community Garden Board will continue to meet and have a
pot luck on Tuesdays through the winter. The evening garden club has moved their
meeting to the third Tuesday.
g. Neighbors Helping Neighbors
See update under b.
h. After School in the Valley
Loomis has not talked to Mary Anderson
i. Memorial Day Parade
Loomis said the organizer has asked for a flag pole at Seaman Park so that a
helicopter could land there as part of the program.
j. Chimney Swift Towers
There is a second tower going up at the General Mills preserve.
k. Lilac Planting
Werts reported that a request was placed in the city newsletter asking neighborhoods
along Highway 55 to organize and request the planting area near their neighborhood.
6. 125 Anniversary Planning
The next meeting of the planning committee is December 2. A contest to design a
logo to be used to brand activities is planned.
Tanick reported that Breck is also celebrating its 125 anniversary. The Historical
Society will have some programs coinciding with the anniversary. Tanick is planning
on preparing a history of his neighborhood — Sweeny Lake- to be presented at their
quarterly meeting. He would like to promote this with other neighborhoods.
Lund suggested having a special float in the Valley Day celebration for older
residents. Tremere said a coloring contest is always popular.
Tanick would like to see a golden Valley Hall of Fame. Qualifications would be set
and nominations taken. Five to Eight people would be selected for the first year and
then new people would be added yearly. A planning group for this must be set up.
The Historical Society is looking at reprinting the book.
7. Valley Days
Lund said the planning group is meeting this month. It will be just one day. Lund
and another committee member have done a "walk through" of the park and laid out
the venue.
8. Communications
• Faith Community Meeting Minutes — the minutes are included to keep the Board
up to date. The minutes have been sent to all churches, including those who
were not at the meeting. Loomis is planning a meeting in January on the topic of
Homelessness.
9. Local Business Initiative — Loomis along with council members DeDe Scanlon and
Bob Shaffer are working wit an intern to target "downtown" Golden Valley
businesses to find out how the city and businesses can help each other. Many of
the small businesses cannot afford to belong to the Twin West Chamber of
Commerce.
10. Recruitment of Members to Executive Board
11. Future meetings
December 16, January 20, February 17
12.Adjournment
The meeting was adjourned at 9:08 pm
Bassett Creek Watershed Management Commission
Minutes of the Meeting of November 17, 2010
1. Call to Order
The Bassett Creek Watershed Management Commission (BCWMC) was called to order at 11:35 a.m.,
Wednesday, November 17, 2010, at Golden Valley City Hall by Chair Loomis. Ms. Herbert conducted roll
call.
Roll Call
Crystal
Commissioner Pauline Langsdorf, Administrator Geoff Nash
Secretary
Golden Valley
Commissioner Linda Loomis, Chair Counsel Charlie LeFevere
Medicine Lake
Commissioner Ted Hoshal Engineer Karen Chandler
Minneapolis
Not represented Recorder Amy Herbert
Minnetonka
Commissioner Bonnie Harper -Lore
New Hope
Commissioner John Elder
Plymouth
Commissioner Ginny Black, Vice Chair
Robbinsdale
Commissioner Wayne Sicora
St. Louis Park
Commissioner Jim deLambert
Also present:
Laura Adler, BCWMC Technical Advisory Committee, City of St. Louis Park
Caroline Amplatz, Caroline's Kids Foundation
Derek Asche, BCWMC Technical Advisory Committee, City of Plymouth
Sean P. Bohan, Advanced Engineering
Rebecca Forman, Braun Intertec
Jack Frost, Metropolitan Council Environmental Services
Kari Geurts, Caroline's Kids Foundation
Christopher Gise, Golden Valley Resident
Dave Hanson, Alternate Commissioner, City of Golden Valley
Tom Mathisen, BCWMC Technical Advisory Committee, City of Crystal
Richard McCoy, BCWMC Technical Advisory Committee, City of Robbinsdale
Aaron Morrissey, Menard, Inc.
Joseph O'Brien, Citizen
Jeff Oliver, BCWMC Technical Advisory Committee, City of Golden Valley
Jason Quisberg, City of New Hope
Stu Stockhaus, Alternate Commissioner, City of Crystal
Bill Wilson, Sweeney Lake Shoreowners Association President
2. Approval of Agenda and Consent Agenda
Chair Loomis requested the removal of the minutes from the Consent Agenda. Commissioner Black
moved to approve the Consent Agenda as amended and to approve the Agenda. Commissioner Elder
seconded the motion. The motion carried unanimously with eight votes in favor [City of Minneapolis
absent from vote].
#249866v 1 BCWMC November 17, 2010, Meeting Minutes
3. Citizen Input on Non.- Agenda Items
Ms. Rebecca Forman, Braun Intertec, made a request to the Commission to put on a future meeting
agenda information about the aeration system on Sweeney Lake. Ms. Forman said that there were a
couple of reports written for Hidden Lakes residents and that Braun would like the opportunity to present
that information. The Commission directed staff to put the item on a future Commission meeting.
Administrator Nash commented that the Commission would want to receive the reports that Ms. Forman
mentioned and would want to be able to include the reports in the meeting packets distributed as part of
the monthly meeting communications. Ms. Forman asked how much lead time the Commission would
need for receiving the reports for them to be part of the meeting' materials. Ms. Herbert said the first
Thursday of the meeting month. Ms. Amplatz mentioned that one of the reports is filled with more
technical data about the study and the other report provides more of a summary of the findings. She said
that she is willing to share both reports but would like the opportunity for the information to be shared to
the Commission by an expert. Ms. Herbert asked if they would provide both reports to the Commission
and Ms. Amplatz agreed. Ms. Forman stated that they would provide the final reports once the item is on
the Commission's agenda and they would try to give as much lead time as possible for people to review the
reports and once the item is on the agenda the Commission has permission to share the reports as part of
its meeting materials. She also said that Braun Intertec is scheduled at the DNR in the spring to provide a
formal verbal presentation to contest the permit for the aeration to continue in the summer. Chair Loomis
said that staff would be in touch regarding when the item is scheduled noting that the December, January,
and February meetings get filled up with administrative items related to the end of the Commission's
calendar and fiscal years and its annual organizational meeting and perhaps the item may not be
scheduled until the March 2011 agenda.
4. Administration
A. Presentation of the October 21, 2010, BCWMC meeting minutes. Chair Loomis requested the
addition of the following sentence to the end of the paragraph for item 7Bvi, "There was no
objection by the Commission." Commissioner Black moved to approve the minutes as amended.
Commissioner Harper -Lore seconded the motion. The motion carried with seven votes in favor
[City of New Hope abstained since he did not attend the October 21" BCWMC meeting and City
of Minneapolis was absent from the vote].
B. Presentation of the Financial Statement.
Commissioner Elder moved to receive and file the November financial report. Commissioner
Black seconded the motion. The motion carried unanimously with eight votes in favor [City of
Minneapolis absent from vote].
The general and construction account balances as reported in the November 2010 Financial
Report:
Checking Account Balance 485,652.09
TOTAL GENERAL FUND BALANCE 485,652.09
Construction Account Cash Balance 2,693,038.15
Investment due 5/13/2015 508,918.39
TOTAL CONSTRUCTION ACCOUNT BALANCE 3,201,956.54
-Less: Reserved for CIP projects 3,846,341.33
Construction cash/ investments available for projects (644,384.79)
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BCWMC November 17, 2010, Meeting Minutes
2
C. Presentation of Invoices for Payment Approval.
Invoices•
i. Kennedy & Graven —Legal Services through August 31, 2010 -invoice for the
amount of $1,838.60.
ii. Barr Engineering Company — Engineering Services through October 1, 2010 -
invoice for the amount of $23,056.13.
iii. Watershed Consulting, LLC — Administrator Services through September 30,
2010 — invoice for the amount of $3,458.73.
iv. Amy Herbert — September Administrative Services - invoice for the amount of
$2,701.63.
v. D'amico Catering —October BCWMC Meeting Catering —invoice for the amount
of $416.87.
vi. D'amico Catering — November BCWMC Meeting Catering — invoice for the
amount of $443.15.
Commissioner Black moved to approve payment of the invoices. Commissioner Harper -Lore
seconded the motion. By call of roll, the motion carried unanimously with eight votes in favor
[City of Minneapolis absent from vote].
D. Authorization for Publication of Request for Letters of Interest for Contracted Professional
Services including Legal, Engineering and Technical, and Watershed Administrator Services.
Direction for Commission Procedure for Review of Responses. Mr. LeFevere commented that the
request is mandated by statute but that the Watershed Administrator does not fall under the
professional services dictated by the statute. Commissioner Black moved to authorize the
publication of the request for letters of interest for legal and engineering and technical services in
the Minnesota State Register and to discuss at the December meeting other possible resources the
Commission would use for the publication of the request. Commissioner Harper -Lore seconded
the motion. The motion carried unanimously with eight votes in favor [City of Minneapolis absent
from vote]. The Commission agreed that Administrator Nash should be the staff person to receive
the letters. Chair Loomis said that at a future meeting the Commission will create a committee to
review the letters.
5. New Business
A. Permit Review - Menards Project: City of Golden Valley. Ms. Chandler said the project is
located northeast of the intersection of Highways 394 and Louisiana Avenue and is in the Sweeney
Lake subwatershed. She said the project is a total redevelopment of a twelve -acre site, which
currently has no water quality treatment on the site. She said the Commission's requirements call
for this type of project, redevelopment greater than five acres, to meet Level 1 water quality
treatment standards. Ms. Chandler explained that the project is in front of the Commission
because the plans call for treatment via underground sand filters. She said that the Commission
considers the sand filter method an approved type of BMP but the Commission's policy is to
review plans utilizing underground treatment devices. Ms. Chandler said that there has been a lot
of communications going back and forth between the City of Golden Valley, the Commission
Engineer, and the Menards staff to get the plans to the point they are at currently.
She explained that there are no flood plain issues and no wetland issues. Ms. Chandler said the
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BCWMC November 17, 2010, Meeting Minutes
stormwater flows carry the water offsite and eventually to Sweeney Lake. She said two sets of
BMWs are being proposed to treat water onsite. Ms. Chandler reported that one set of BMPs are
the bioretention areas and the other set includes the stormwater chambers, also referred to as
underground sand filters. She explained that approximately one - fourth of the site will drain to and
be treated by the bioretention areas and the rest of the site will drain to and be treated by the
underground chambers/ sand filters. Ms. Chandler said the chambers are designed to meet the
Commission's requirement of treating one inch of runoff from the impervious areas. She passed
around photos of chamber installation at another project and technical drawings of the chambers.
Ms. Chandler reiterated that the project will meet Level I requirements with the designed systems
in place. She said erosion and sediment control measures include silt fencing that would be
installed all the way around the site and at the stormwater inlets, erosion control mat on slopes
steeper than a three -to -one ratio, a construction entrance will be established, and the areas that
will become the bioretention basins will be used during the construction phase as sediment basins.
Ms. Chandler stated that the Commission Engineer recommends conditional approval based on
the four comments listed in the November 10, 2010, Engineer's memo about the Menards project:
1. The sequencing of construction must be updated to include the following construction notes for the
bioretention basins.
a. To the extent possible, the bioretention basins must be constructed after the remaining site and
tributary area has been graded and stabilized.
b. After final grading, the bioretention basin floor must be tilled to a depth of at least 6 inches to
provide a well- aerated, porous surface texture. Six inches of compost must be tilled in at this
time.
c. The bottom and side slopes of the basin must be stabilized with appropriate plants within seven
days following construction.
2. The sequencing of construction must be updated to include the following construction notes for the storm
chambers.
a. Sand must be placed uniformly to prevent formation of voids that could lead to short- circuiting
and prevent damage to the underlying under -drain system. To the extent possible, voids between
the trench walls and the geotextile fabric must be avoided.
b. Mechanical compaction of the sand filter should be avoided. The sand bed can be stabilized by
wetting the sand periodically, allowing it to consolidate, and then adding extra sand. This
process can be repeated until consolidation is complete.
A maintenance agreement for the bioretention basin and storm chambers must be established between the
applicant and the City of Golden Valley. Discussions with the applicant indicate that the maintenance
plan for the storm chambers will allow them to be serviced so that the functionality of the facilities
extends to the life of the pavement. When the pavement would be replaced, the sand filters would be
replaced. In the interim, the Isolator Rows of the storm chambers (which are used for pretreatment and
remove a large portion of the sediment) will have sediments removed on a frequent basis.
4. The plan sheets that show the dimensions, number of chambers, lengths, and sizes of the Storm
Chambers must be submitted for review.
Ms. Chandler added that after the Engineer's memo had been sent to the Commission in the
meeting packet, the Engineer received the Operation and Maintenance Manual for the
underground storm chambers. She recommended changing the language of condition number
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BCWMC November 17, 2010, Meeting Minutes
three. Ms. Chandler said she recommends that the first sentence of condition number three remain
as it is and the rest of it would be replaced with the following additional language: Include in the
maintenance agreement with the City of Golden Valley the following items:
the StormTech Operation and Maintenance Manual and the condition that there would be
at the minimum an annual inspection;
Replace the sand filter at the same time that the pavement is being replaced at the site;
and,
Incorporate the bioretention maintenance requirements in accordance to the BCWMC's
Requirements for Improvements and Development document;
Ms. Chandler explained that the chambers have been designed to last as long as the pavement on
the site.
Mr. Mathisen inquired about the process of removing deposited sediment out of the chambers.
Mr. Bohan of Advanced Engineering described the process and the use of inspection ports to track
the amount of sediment that has accumulated and the use of jetvac vacuums to remove the
sediment. Commissioner Harper -Lore asked if the sand ever needs to be replaced. Mr. Bohan
discussed the calculations he used to derive the amount of sediment that would accumulate in the
chambers and that the accumulation would be approximately 5,000 pounds of sediment
accumulated per year from the eight -acre site. He said the chambers were designed to last
approximately 20 years and were designed so sediment wouldn't clog the chambers or render
them ineffective. Mr. Mathisen asked if the roof drains runoff goes to the underground filtration.
Mr. Bohan said yes. Commissioner Sicora spoke up in favor of the inspection ports, spoke of some
of his professional experiences with such systems, and asked several technical questions about the
drawdown time, the maintenance, and the soils of the site.
Commissioner Black asked if Menards had considered a green roof for the store. Mr. Morrisey of
Menards, Inc. said Menards had tried one green roof and had some problems with it but for this
site it came down to economics and Menards instead focused on meeting the Level I standards.
[Commissioner Elder departs meeting.]
Commissioner deLambert asked what happens in the case that the chambers don't work. Ms.
Chandler responded that the water would go to overflows and would go downstream untreated.
Commissioner deLambert asked if the Commission would know whether that overflow happens.
Ms. Chandler said that issue would be part of the maintenance agreement with the City.
Commissioner Black asked if the overflow is being designed to be able to handle all of the runoff
from the site in the unlikely event that none of the chambers are working or if water would back
up onto the site in that case. Mr. Bohan replied that in large storm events, such as larger than a
10 -year storm event, water will back up onto the site.
Chair Loomis said the Commission Engineer informed the City of Golden Valley that these
chambers are in use at the Menards store in Coon Rapids so the City of Golden Valley is
requesting a copy of the Coon Rapids maintenance agreement with Menards to be incorporated
into the City of Golden Valley's maintenance agreement with Menards on this project. Mr. Bohan
stated that the chambers are also in use at the Menards store site in Eden Prairie.
Mr. LeFevere recommended the Commission revise its condition about replacing the chambers so
that the language states that the chambers are replaced no less frequently than once every 20 years
unless the City of Golden Valley approves a longer period.
Commissioner Black moved to approve the permit with the Engineer's conditions as stated in the
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BCWMC November 17, 2010, Meeting Minutes
memo with the changes to condition number three as described by Mr. LeFevere about the
chambers being replaced at least once every 20 years unless the City of Golden Valley authorizes a
longer period and the changes described by Ms. Chandler regarding the maintenance agreement
that must be established between the City of Golden Valley and Menards, which must incorporate
the StormTech Operations and Maintenance Manual and incorporate the bioretention treatment
maintenance agreement. Commissioner deLambert seconded the motion. Ms. Chandler
emphasized that condition number three should also specifically say that beyond the first year
there should be at least one annual inspection. Commissioner Black and deLambert considered
Ms. Chandlers addition a friendly amendment to the motion. By call of roll the motion carried
with seven votes in favor [Cities of Minneapolis and New Hope absent from vote].
B. Discuss Obstructions in Bassett Creek as a Result of Soo Line Railroad Bridge
Modifications. Ms. Chandler said that the location being discussed is just east of Douglas Drive
and is where the Soo Line crosses the Main Stem of Bassett Creek. Ms. Chandler reported that the
railroad replaced the bridge and when doing so they left in old pile bents, which obstruct water
flow and catch debris and even lead to conditions for erosion to the streambank due to turbulence.
Ms. Chandler said the Commission Engineer recommends that the Commission Engineer and the
Commission Attorney work together to write and send a letter to the railroad requesting that the
debris and pile bents be removed and to also copy the Minnesota Department of Natural
Resources on the letter. Commissioner Black suggested that the letter request that either the
pilings be removed or decreased in height to such a level that they would not be an obstruction and
would not trap debris. Commissioner Sicora recommended that the Commission direct the
Engineer and Attorney to work together on the appropriate wording of the letter. The
Commission agreed. Chair Loomis directed the Engineer and Attorney to write and send the letter
as discussed.
6. Old Business
A. TAC Update.
i. New Hope Channel Maintenance Fund Request. Administrator Nash reported that New
Hope had submitted a channel maintenance fund request for a project to remove sediment
in a reach of the creek that is located west of Winnetka Avenue. He reported that the TAC
recommended approval since the project would improve the flow of the creek and is
located along the trunk system. Mr. Quisberg of New Hope added that the project is a
maintenance project to remove accumulated sediment in the North Branch of Bassett
Creek.
ii. Hydrologic and Water Quality Modeling. Ms. Chandler said two memos were presented
and discussed by the TAC on this issue. She stated that one of the memos provided
information about all of the different kinds of hydrologic and hydraulic models that have
been prepared on behalf of the Commission. She said the other memo was about the water
quality models that have been prepared for TMDL purposes or lake watershed
management plans.
Ms. Chandler said that the TAC was discussing the fact that there isn't a model, either
hydrologic or water quality, that covers the watershed as a whole. She explained that the
TAC agreed in general that it seemed like a good idea to have a model of the entire
watershed but they wanted to know what the costs would be for creating such a model. Ms.
Chandler said there were some concerns by the TAC regarding how detailed the model
would be since TAC members did not think the model should be so detailed as to go down
to the catch basin level.
She said one possibility is that the Commission could take ownership or responsibility of a
#249866 v1 6
BCWMC November 17, 2010, Meeting Minutes
watershed model that is of the trunk system and is less detailed and the cities could take on
the cost or responsibility if they wanted additional detail and then the information could .
be brought into a model that the cities and the Commission could use.
Ms. Chandler said that regarding the water quality model, Barr Engineering provided
information regarding the status of the P8 modeling that has been done. She said that for
both the water quality modeling and the hydrologic modeling the TAC recommends that
at a future TAC meeting the Commission Engineer come back with information on
possible upgrades on a future model. She said the TAC recommended that the
Commission Engineer prepare a map showing the status of the modeling and the
watersheds in the model, the options of the level of detail that could be incorporated into
the model, a draft task list, costs for the different options, and information on what parts
of the models are up -to -date and don't require revision. She said it would be up to the
Commission to decide if it is interested in having the Commission Engineer proceed with
the TAC's recommendations.
Mr. Sicora commented that the topic falls into place in relation to the Commission's work
with TMDLs and its Next Generation Plan and said that he would like more detail. Ms.
Black agreed with the TAC's recommendations.
Commissioner Black moved to approve the TAC's recommendations from the November
8, 2010, memo from the TAC to the Commission. Commissioner Harper Lore seconded the
motion. The recommendations included:
1. The New Hope Channel Maintenance Project deals with improving the
flow in the creek that is part of the trunk system and the TAC recommends
approval of the fund request.
2. The Commission Engineer provide the following information regarding
upgrades to the hydrologic and water quality models: Map showing the
status of the existing modeling, including the watersheds in the models;
Options for level of detail/ number of watersheds to model; Task list for
each option; Cost estimates to complete the work for each option; Note the
parts of the hydrologic models that are up -to -date and would not require
revision; Check the performance of the hydrologic model using recent flow
data; Discuss the information at the January 6, 2011, TAC meeting.
The motion carried unanimously with seven votes in favor [Cities of Minneapolis and New
Hope absent from vote]. The Commission set the January 6, 2011, TAC agenda to include
the annual CIP review, the Next Generation Plan issues discussion, and the modeling item
just discussed. Commissioner Sicora volunteered to be the Commission liaison at the
January 6, 2011, TAC meeting.
iii. Next Generation Plan Update. Administrator Nash said that the report on this item can
wait until agenda item 6D — Next Generation Plan Work Session.
B. TMDL Updates.
i. Sweeney Lake TMDL. Administrator Nash reported that Ms. Brooke Asleson, MPCA,
has communicated to the Commission that the TMDL has been submitted to the United
States Environmental Protection Agency (EPA) or is imminently going to be sent to the
EPA.
#249866 vl
BCWMC November 17, 2010, Meeting Minutes
7
ii. Wirth Lake TMDL. Administrator Nash reported that the Wirth Lake TMDL has been
approved by the EPA.
iii. Medicine Lake TMDL. Administrator Nash stated that the Commission received
comments about the TMDL from the Minnesota Department of Transportation (Mn/DOT)
and the Minnesota Department of Natural Resources (DNR) along with Ms. Asleson's
responses to the those comments.
Ms. Chandler mentioned that the Commission would want to keep in mind for 2012 budget
consideration that the Commission agreed to take on the lead entity role for the Medicine Lake
TMDL in terms of it being a categorical TMDL. She said that those responsibilities have not
been detailed yet but it is something for the Commission to keep in mind.
C. Web Site Domain Name. Administrator Nash explained that the Web site domain name
www.bassettcreekwmo.org is currently owned by Barr Engineering. He also said that Barr
Engineering hosts the site and he recommended that Barr continue hosting the site. The
Commission agreed that Barr Engineering would continue to host the Web site. Administrator
Nash stated that if the Commission would like to take ownership of the domain name it needs to
do so through the Internet Registrar. Administrator Nash said there is no charge to transfer the
name but there is a registration fee that can be paid annually or on a longer -term basis, which
would provide slight cost savings on terms of five years or more. Ms. Black moved to approve the
Commission transferring the domain name from Barr Engineering to the Bassett Creek
Watershed Management Commission and to continue paying the registration fee on an annual
basis. Commissioner Sicora seconded the motion. The motion carried unanimously with seven
votes in favor [Cities of Minneapolis and New Hope absent from vote].
Ms. Herbert brought up the idea of working with the Education Committee to follow through with
some of the Committee's previously discussed and requested updates to the Web site. The
Commission agreed. Commissioner Langsdorf asked Ms. Herbert to provide the Committee a
copy of the Education Committee's notes on the Web site.
D. Next Generation Plan Work Session. Ms. Chandler explained the agenda item's handout, which
was a flowchart that illustrated the process for the BCWMC's 2004 Watershed Management Plan.
She described how the process was directed by the Commission and she explained the different
committees involved in the last planning process. She stated that the committees included the
Steering Group, the Citizens Advisory Group, the Technical Advisory Group, and the Policy
Advisory Group. Ms. Chandler summarized the last planning process and its timeline.
Administrator Nash added that Brad Wozney of the Minnesota Board of Water and Soil
Resources (BWSR) advised him that the BCWMC should go forward slowly in its revision process
so that the BCWMC doesn't get ahead of the BWSRs rules revisions, which aren't expected to be
finalized until sometime between August and December of 2012.
Ms. Chandler stated that the formal review process for the draft plan will take approximately ten
months and that the Commission should allow two years for the entire planning process,
concluding with the Commission's adoption of the final plan. Mr. Frost of the Metropolitan
Council Environmental Services said that the draft of BWSR's revised rules should be out by early
next year and will allow the Commission to see what changes are coming in the revised rules.
Administrator Nash reported that Brad Wozney will be giving a presentation in January 2011 to
the Shingle Creek Watershed Management Organization and is willing to come speak with the
BCWMC in January or later as well. Administrator Nash recommended that the Commission
have Mr. Wozney come give his presentation. Commissioner Black agreed. The Commission
agreed. Ms. Chandler said that the only part of BWSR's revised rules that she has seen that would
#249866 v1 8
BCWMC November 17, 2010, Meeting Minutes
be a process change is a rule that would have the Commission contact agencies early in the process
to solicit comments about issues.
Commission Sicora added that Shingle Creek will be reviewing its Joint Powers Agreement (JPA)
as part of its watershed management plan revision process and suggested that the BCWMC allow
for time in the process to consider public questions about its JPA rules.
Mr. LeFevere said that he doesn't see any reason for the Commission to hold up its process on the
next generation plan.
The Commission discussed the Hennepin County Board of Commissioners' interest in researching
different funding options for watershed management organizations. Commissioner Sicora asked if
the Commission could get an update on the memo put together by Joel Settles of Hennepin County
on the topic of funding options and the "Lakes" report. He said the Commission saw a draft and
wondered if there was a final draft. Administrator Nash said he will check on the status of that
memo but that he thought the version he had distributed was the final draft. The Commission
talked about a recent article in the Star Tribune that discussed the Hennepin County Board of
Commissioners' interest in looking into different funding options. Commissioner Sicora
announced that Channel 12 recently conducted an interview on the same topic and that he has a
link to the interview. Commissioner Black asked for the link. Commissioner Sicora suggested that
members of the Commission notify the Commission if they have been contacted by the media.
The Commission discussed in more detail the process from the 2004 Plan. Commissioner Black
asked about the role of the steering committee and the Commission discussed its decision from a
couple of months ago that for now, in lieu of a steering committee, the Commission would operate
its planning committee as a committee of the whole. Commissioner Black noted that the
Commission kicked off its planning process for the 2004 Plan with a public forum and commented
that it didn't seem like the Commission needed the public forum in the beginning of the process
this time and that the public meeting may be more effective down the line after the Commission
had identified issues. Commissioner Black commented that the Commission should pull together
the big issues and should gather information from the Commission's TMDLs, CIP, policy manual,
and put it in draft form in order to provide something for the agencies to review.
Administrator Nash commented that he thinks the Commission should continue on the path it is
on and should continue identifying issues. Chair Loomis recommended that Administrator Nash
conduct an identical process for issue identification by the Commission that he has been
conducting with the TAC. Administrator Nash said that he would send out the issue identification
memos again to the Commission. He reminded the Commission that last time he sent them out as
information only but this time the Commission can comment on the issues by typing directly into
the Word documents and can send them back to him with their name on the forms.
Ms. Chandler mentioned that the Commission will start its 2012 budget discussions in April 2011
and suggested that the Commission have some decisions made by that time regarding its Plan
revision process so that it knows how to budget for the process. Chair Loomis recommended that
the Commission set aside time at each of the Commission meetings, for now, to discuss the Next
Generation Plan. The Commission directed Ms. Chandler and Administrator Nash to put together
for the December Commission meeting a draft planning process and timeline.
7. Communications
A. Chair: No Communications but she asked for the City of Plymouth and City of Golden Valley to
provide CIP project updates.
#249866 v1
BCWMC November 17, 2010, Meeting Minutes
i. Mr. Asche updated the Commission on the Plymouth Creek channel restoration project. He
said that he will be providing the project's final plans and specs to the Commission. He
reported that bid opening will be on December 7`h and that the City hopes to award a contract
by mid- to late - December. Mr. Asche explained that the City has held dozens of meetings with
property owners to explain the project and to discuss tree removal. He said residents are very
excited about the project and about improvements to the creek and the corridor. Mr. Asche
commented that the schedule calls for the majority of the channel restoration work to be
complete by the end of February 2011 and for the vegetation restoration to be in place by June
1st. Ms. Chandler asked about whether the Commission would receive a response to its
comments on the project. Mr. Asche said the response is coming likely this week. Ms. Chandler
said the Commission Engineer had some concerns that the project was moving forward
without the City responding to the Commission's comments. Mr. Asche said that the project
plans were just finalized last week and that he will check on the status of the City's response to
the Commission's comments.
ii. Mr. Oliver reported on the Main Stem restoration project in Golden Valley. He said the
archeological review has been completed, the City will be awarding the contract soon, and
work is anticipated to begin in the end of December.
B. Administrator: Administrator Nash reviewed his Administrator's Report with the Commission.
i. Administrator Nash noted that he submitted on behalf of Metro Blooms an application to
Conservation Corps Minnesota for labor to work on establishing approximately 30 rain
gardens in the metro area. He added that Metro Blooms would be handling the process from
here on out.
ii. Administrator Nash reported that he met with Lee Gustafson of BCWMC's TAC from the
City of Minnetonka regarding revisions to the BCWMC's financial report. Administrator
Nash said that they would continue to work on a draft and then it would go to the
Administrative Services Committee.
iii. Administrator Nash said that he met with Commissioner Welch to discuss the policy manual
and the draft will go to the Administrative Services Committee soon.
iv. Administrator Nash brought up the Caroline's Kids Foundation report created by Braun
Intertec. Mr. LeFevere said the report is a public document but he recommends that the
Commission not make copies of the report until permission is given.
v. Administrator Nash said that Brooke Asleson of the MPCA contacted him to request time at
the December BCWMC meeting for a presentation on the work plan for the Twin Cities metro
chloride project. The Commission directed Administrator Nash to arrange for Ms. Asleson to
give the presentation to the Commission at the December meeting. Administrator Nash
reported that Ms. Asleson also asked if a member of the Commission would want to
participate in the project's TAC. Mr. Frost remarked that the project will be going through a
long process so the Commission shouldn't feel rushed to hear or make decisions about the
project. Commissioner Sicora mentioned that some members of the BCWMC are also
members of the Shingle Creek WMO and he reminded the Commission that Shingle Creek
conducted a chloride TMDL and so those members have quite a bit of experience with the
topic of chlorides.
C. Commissioners:
i. Commissioner Langsdorf stated that she received an e-mail from Commissioner Hoshal with
some recommended changes to the salt brine recipe in the salt -use brochures that were
#249866 v1 10
BCWMC November 17, 2010, Meeting Minutes
discussed at last month's BCWMC meeting. She said that the brochures had been printed
prior to Commissioner Hoshal submitting his comments and that the brochures are ready for
distribution to the cities that ordered the brochures. The Commission discussed possible
actions. Chair Loomis said that she had heard from TAC members that the TAC would like to
review the brochures before the Commission authorizes them to go out for publication. The
Commission agreed that the cities would be given the brochures that they ordered, the city
staff who ordered the brochures would be contacted via a letter written by Administrator
Nash and Chair Loomis and would be told about the issue with the salt brine recipe and would
be given the choice of using the brochures as they are, using the stickers created by Pauline, or
not using the brochures. Commissioner Sicora recommended that the brochure be removed
from the BCWMC's Web site until the BCWMC's TAC reviews the brochure and that the
information on the salt brine recipe that Commissioner Hoshal provided to Commissioner
Langsdorf should be forwarded from the Commission to the West Metro Watershed Alliance
(WMWA). Commissioner Langsdorf said it sounds like the Commission wants the TAC to
review brochures in the future and it wants significant changes to the salt brochure.
ii. Commissioner Harper -Lore reported that she recently attended the Minnesota- Wisconsin
conference on invasive species. She said she learned that one of the biggest problems in
Minnesota and Wisconsin is reed canary grass and that the message from the conference was
that the species should not be planted and is expensive to remove. Commissioner Harper -Lore
commented that the Bassett Creek watershed should have an inventory of what is in the
watershed now in order to keep track of its diversity. Chair Loomis commented that the cities
do natural resource inventories.
D. Committees:
i. Commissioner Langsdorf announced that the Education Committee will be setting its next
meeting and that the next WMWA meeting will be on December 14, 2010, at 8:30 a.m. at
Plymouth City Hall.
E. Counsel: No communications
F. Engineer:
i. Ms. Chandler reported on the preliminary draft of the South Metro Mississippi River Total
Suspended Solids TMDL, which will be out for public review in late November or early
December.
9. Adjournment
Chair Loomis adjourned the meeting at 2:29 p.m.
Linda Loomis, Chair Date
Pauline Langsdorf, Secretary Date
Amy Herbert, Recorder Date
#249866 v1 1 1
BCWMC November 17, 2010, Meeting Minutes
4W4�:,
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MIT
Public Works
763- 593 -8030 / 763- 593 -3988 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
3. H. 1. Purchase One Tandem Axle Cab Chassis Truck
Prepared By
Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager
Steve Loomis, Vehicle Maintenance Foreman
Summary
The 2011 -2015 Capital Improvement Program includes $255,000 for the purchase of a
tandem axle dump truck, equipment, and setup (V &E -053, page 39).
The tandem axle cab and chassis truck and equipment will be equipped with a swaploader
system dump body, front snowplow, underbody scraper, V -box sander with anti -icing and
de -icing technology, and associated hydraulics. Staff utilizes this equipment for snow removal
and other maintenance activities. The swaploader system allows staff to utilize various truck
boxes and accessories for one truck. The lead -time for truck delivery and equipment is seven
to eight months.
The 2000 dump truck meets replacement criteria set forth in the City's vehicle replacement
policy and Vehicle Condition Index (VCI). The VCI index is a tool utilized to assess all
vehicles and equipment scheduled for replacement and any vehicle /equipment scoring
28 points and above meets the category of "needs immediate consideration." The 2000 dump
truck due for replacement scored 28 points.
The Minnesota Materials Management Division has awarded the following contracts:
Contract No.
Item
Vendor
Amount
443430
International 7600 6x4 Tandem
Axle Cab and Chassis
Boyer Ford Trucks
$101,357.08
Tax
$6,968.30
Subtotal
$108,325.38
44028
Swaploader, SL 400, Underbody,
V -Box Sander and Control
Equipment
Aspen Equipment, Inc.
$138,773.00
Tax
$9,540.64
Subtotal
$148,313.64
TOTAL PURCHASE
$256,639.02
Recommended Action
1. Motion to authorize the purchase of one 2011 International 7600 6x4 tandem axle cab and
chassis truck from Boyer Trucks in the amount of $108,325.38.
2. Motion to authorize the equipment purchases from Aspen Equipment, Inc. in the amount
of $148,313.64.
Public Works
763 -593 -8030 / 763- 593 -3988 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
3. H. 2. Purchase One Bobcat Turbo Tool Cat and Attachments
Prepared By
Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager
Steve Loomis, Vehicle Maintenance Foreman
Summary
The 2011 -2015 Capital Improvement Program includes $40,000 for one Bobcat Tool Cat
tractor (V &E -116, page 54). The Bobcat 5600 Turbo Tool Cat replaces a 1978 Ford tractor
with grader. Staff will utilize the Tool Cat for winter rink maintenance, brush and tree trimming
cleanup and removals, dirt work, landscaping, grading, etc.
The Ford tractor meets replacement criteria set forth in the City's vehicle replacement policy
and Vehicle Condition Index (VCI). The VCI index is a tool utilized to assess all vehicles and
equipment scheduled for replacement and any vehicle /equipment scoring 28 points and
above meets the category of "needs immediate consideration." The Ford tractor due for
replacement scored 60 points.
The Minnesota Materials Management Division has awarded the following contracts:
Contract No.
I Item
Vendor
Amount
o
4y
vall e
Public Works
763 -593 -8030 / 763- 593 -3988 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
3. H. 2. Purchase One Bobcat Turbo Tool Cat and Attachments
Prepared By
Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager
Steve Loomis, Vehicle Maintenance Foreman
Summary
The 2011 -2015 Capital Improvement Program includes $40,000 for one Bobcat Tool Cat
tractor (V &E -116, page 54). The Bobcat 5600 Turbo Tool Cat replaces a 1978 Ford tractor
with grader. Staff will utilize the Tool Cat for winter rink maintenance, brush and tree trimming
cleanup and removals, dirt work, landscaping, grading, etc.
The Ford tractor meets replacement criteria set forth in the City's vehicle replacement policy
and Vehicle Condition Index (VCI). The VCI index is a tool utilized to assess all vehicles and
equipment scheduled for replacement and any vehicle /equipment scoring 28 points and
above meets the category of "needs immediate consideration." The Ford tractor due for
replacement scored 60 points.
The Minnesota Materials Management Division has awarded the following contracts:
Contract No.
I Item
Vendor
Amount
442439
1 Bobcat 5600 Turbo Tool Cat
Tri State Bobcat, Inc.
$38,977.44
80" Dozer Blade Trade -in
$1,600.00
Subtotal
$37,377.44
Tax
$2,569.70
TOTAL PURCHASE
$39,947.14
Attachments
Tri State Bobcat, Inc. State Contract Pricing for the Bobcat Tool Cat (1 page)
Recommended Action
Motion to authorize the purchase of one 2010 Bobcat Turbo Tool Cat from Tri State Bobcat,
Inc. in the amount of $39,947.14.
tat
Product Quotation
Quotation Number: 3586EO3786
Date: 2010 -12 -22 13:13:18
Ship to Bobcat Dealer Bill To
City of Golden Valley
Tri State Bobcat Inc, Burnsville, MN
City of Golden Valley
Attn: Bert Tracy
1800 WEST HIGHWAY 13
Attn: Bert Tracy
7800 Golden Valley Rd
BURNSVILLE MN 55337 -2214
7800 Golden Valley Rd
Golden Valley, MN 55427
Phone: (952) 894 -0894
Golden Valley, MN 55427
Phone: (763) 593 -3981
Fax: (952) 894 -5759
Phone: (763) 593 -3981
Fax: (763) 593 -8024
-------------------------
Fax: (763) 593 -8024
Contact: Jon Quirk
Phone: 952 - 894 -0894
Fax: 952- 894 -5759
Cellular: 612- 282 -9805
E Mail: jonq@tristatebobcat.com
Description
Part No
Qty
Price Ea.
Total
5600 Turbo Toolcat
M1001
1
$31,954.44
$31,954.44
Factory Installed
Cab Enclosure with Heater /Air Conditioning M1001- RO2 -CO3
1
$3,524.00
$3,524.00
High Flow Aux Hydraulics
M1001- R03 -0O2
1
$1,042.00
$1,042.00
Deluxe Road Package
M1001 -Pol -Col
1
$1,478.00
$1,478.00
Backup Alarm
Side Mirrors
Turn Signals
Horn
Flashers
Lower Engine Guard
Tail Lights
Rear Work Lights
Brake Lights
Headlights
Rear View Mirror
Attachment Control Kit
M1001- RO&CO2
1
$147.00
$147.00
Power Bobtach
M1001- R12 -0O2
1
$832.00
$832.00
Total of Items Quoted
Dealer P.D.I.
Freight Charges
Dealer Assembly Charges
Trade -in 80" Dozer Blade
Sales total before Taxes and Trades
Taxes: MN Sales Tax
Quote Total - US dollars
Notes:
Minnesota State Contract# 442439
Realese # T- 652(5)
$38,977.44
$0.00
$0.00
$0.00
($1,600.00)
$37,377.44
$2,569.70
$39,947.14
All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes.
Customer must exercise his purchase option within 30 days from quote date.
Customer Acceptance: Purchase Order:
Authorized Signature:
Print: Sign: Date:
Public Works
763 -593 -8030 / 763- 593 -3988 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
3. H. 3. Purchase One Dodge Charger and One Crown Victoria Marked Squad Cars
Prepared By
Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager
Steve Loomis, Vehicle Maintenance Foreman
Summary
The 2011 -2015 Capital Improvement Program includes $60,000 for the purchase of two
marked police squad cars, equipment, and setup (V &E -001, page 29).
Both squad cars meet replacement criteria set forth in the City's vehicle replacement policy
and Vehicle Condition Index (VCI). The VCI index is a tool utilized to assess all vehicles and
equipment scheduled for replacement and any vehicle /equipment scoring 28 points and
above meets the category of "needs immediate consideration." Squad 802, a 2007 Dodge
Charger, scored 31 points and Squad 898, a 2008 Ford Crown Victoria, scored 28.
The purchase of the squad cars will be made under the State of Minnesota Squad Car
Contract: 443719 - Elk River Ford and 444320 - Dodge of Burnsville.
The Minnesota Materials Management Division has awarded the following contracts:
Contract No.
Item
Vendor
Amount
443719
d!,
Elk River Ford
444320
all.,
Public Works
763 -593 -8030 / 763- 593 -3988 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
3. H. 3. Purchase One Dodge Charger and One Crown Victoria Marked Squad Cars
Prepared By
Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager
Steve Loomis, Vehicle Maintenance Foreman
Summary
The 2011 -2015 Capital Improvement Program includes $60,000 for the purchase of two
marked police squad cars, equipment, and setup (V &E -001, page 29).
Both squad cars meet replacement criteria set forth in the City's vehicle replacement policy
and Vehicle Condition Index (VCI). The VCI index is a tool utilized to assess all vehicles and
equipment scheduled for replacement and any vehicle /equipment scoring 28 points and
above meets the category of "needs immediate consideration." Squad 802, a 2007 Dodge
Charger, scored 31 points and Squad 898, a 2008 Ford Crown Victoria, scored 28.
The purchase of the squad cars will be made under the State of Minnesota Squad Car
Contract: 443719 - Elk River Ford and 444320 - Dodge of Burnsville.
The Minnesota Materials Management Division has awarded the following contracts:
Contract No.
Item
Vendor
Amount
443719
Ford Crown Victoria
Elk River Ford
$21,896.64
444320
Dodge Charger
Dodge of Burnsville
$22,618.00
TOTAL PURCHASE
$44,514.64
Recommended Action
Motion to authorize the purchase of one Ford Crown Victoria from Elk River Ford for
$21,896.64 and one Dodge Charger from Dodge of Burnsville for $22,618.00 for a total
purchase price of $44,514.64.
o � PIT
Public Works
763- 593 -8030 1763-593-3988 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
3. I. Authorize Contract Extension with Tim's Tree Service, Inc. for Tree Removal, Trimming,
and Brush Pick -Up Services
Prepared By
Jeannine Clancy, Director of Public Works
Al Lundstrom, Environmental Coordinator
Summary
The City's contracts for tree removal, trimming, and brush pick -up with Tim's Tree Service
ended December 31, 2010. The contract provisions for Tree Removal and Trimming allow for
an extension of two years to the contract term if desired by both parties. The contract
provisions for the Spring Brush Pick -up Program allow for an extension of one year to the
contract term if desired by both parties. Furthermore, the provisions allow for an increase in
an amount equal to the United States Consumer Price Index.
Tim's Tree Service, Inc. has requested an extension of both contracts with no increase in the
original bid price. Staff has prepared contract amendments which extends both contracts.
The recommended contract term for Tree Removal and Trimming is to December 31, 2012
for a not -to- exceed amount of $61,575.89. The recommended contract term for the Spring
Brush Pick -up Program is to December 31, 2011 for a total payment of $59,160.
The 2011 Tree Maintenance Budget (1646.6440) includes $55,500 identified for contractual
services related to tree removal and trimming. The 2011 Recycling Budget (7001.6340)
includes $66,000 identified for professional services related to the Spring Brush Pick -up
Program.
Attachments
Amendment to Contract 09 -4 between the City of Golden Valley and Tim's Tree Service, Inc.
for 2011 -2012 Tree Removal and Trimming Services (1 page)
Amendment to Contract 09 -7 between the City of Golden Valley and Tim's Tree Service, Inc.
for the 2011 Spring Brush Pick -Up Program (1 page)
Recommended Action
1. Motion to Approve Amendment to Contract 09-4 between City of Golden Valley and Tim's
Tree Service, Inc. for 2011 -2012 Tree Removal and Trimming Services.
2. Motion to Approve Amendment to Contract 09 -7 between the City of Golden Valley and
Tim's Tree Service, Inc. for the 2011 Spring Brush Pick -Up Program.
AMENDMENT
Contract 09 -4 between
City of Golden Valley and Tim's Tree Service, Inc. for
Tree Removal and Trimming
This amendment to Contract 09 -4 is made this January 4, 2011, by and between
the City of Golden Valley ( "City ") and Tim's Tree Service, Inc. ( "Contractor ") to perform
Tree Removal and Trimming services for the City of Golden Valley.
The original contract was for a period of two years from January 1, 2009 through
December 31, 2010.
The parties wish to extend the original contract for an additional two years from
January 1, 2011 through December 31, 2012 at the same total contract price per year
as the previous years.
NOW, THEREFORE, the parties hereto agree as follows:
1. Except to the extent modified by this Amendment, the contract between
the City and Tim's Tree Service, Inc. (the "Contract ") is hereby ratified in all respects.
2. The Contract is extended for an additional two -year period from January 1,
2011 through December 31, 2012.
3. The total yearly payment for contract services shall be in the amount not
to exceed $61,575.89 each year.
4. Attached hereto as Exhibit A is the original contract.
IN WITNESS WHEREOF the parties sign below.
CITY OF GOLDEN VALLEY TIM'S TREE SERVICE, INC.
By By
Thomas D. Burt Its:
Its: City Manager
G:\Forestry\Contracts\Trimming-Removal\AMENDMENT—TimsTree.docx
AMENDMENT
Contract 09 -7 between
City of Golden Valley and Tim's Tree Service, Inc. for
Spring Brush Pick -up
This amendment to Contract 09 -7 is made this January 4, 2011, by and between the
City of Golden Valley ( "City ") and Tim's Tree Service, Inc. ( "Contractor ") to perform Tree
Spring Brush Pick -up services for the City of Golden Valley.
The original contract was for a period of two years from January 1, 2009 through
December 31, 2010.
The parties wish to extend the original contract for one additional year from January 1,
2011 through December 31, 2011 at the same total contract price per year as the previous
years.
NOW, THEREFORE, the parties hereto agree as follows:
1. Except to the extent modified by this Amendment, the contract between the City
and Tim's Tree Service, Inc. (the "Contract ") is hereby ratified in all respects.
2. The Contract is extended for an additional one -year period from January 1,
2011 through December 31, 2011.
3. The total payment for contract services shall be in the amount of $59,160.00.
4. Attached hereto as Exhibit A is the original contract.
IN WITNESS WHEREOF the parties sign below.
CITY OF GOLDEN VALLEY TIM'S TREE SERVICE, INC.
Thomas D. Burt
Its: City Manager
Its:
G: \Forestry\Contracts\Brush PickupW MENDMENT_ TimsTree_SpringBrushPickup.docx
holden galley
—9
Memorandum
Fire Department
763- 593 -8079 / 763- 593 -8098 (fax)
Executive Summary for Action
Golden Valley City Council
January 4, 2011
Agenda Item
3. J. Authorization to Sign Contract Renewal with Embedded Systems, Inc. for Tornado Siren
Maintenance
Prepared By
Mark Kuhnly, Chief of Fire & Inspections
Summary
Embedded Systems, Inc. has provided, for the past several years, service and maintenance
of the seven tornado sirens located within the City. The maintenance contract renewal fee for
2011 is $39.85 per siren, per month, for a total of $3,347. This expenditure is included in the
2011 budget, 1346.6382.
Attachment
2011 Contract Renewal (2 pages)
Recommended Action
Motion to authorize the City Manager to sign the 2011 contract renewal with Embedded
Systems, Inc. for tornado siren maintenance for $3,347.
EnZEddEd 4n2 1tEi, _q
Tel. (763) 757 -3696 11931 Hwy 65 NE, Minneapolis, MN 55434 Fax: (763) 754 -0954
www.embedsys.com jburgett @embedsys.com
Contract Renewal
October 15, 2010
Golden Valley Civil Defense
Mark Kuhnly
7800 Golden Valley Rd.
Golden Valley, MN 55427
We are at the end of another tornado season. Embedded Systems, Inc. has provided our best service
toward maintaining the tornado sirens for your city for the past several years. We would be very pleased
to continue to provide Tornado Siren Maintenance for your city.
The Monthly Siren Maintenance Fee for 2011 will be $39.85 per siren, per month.
The decoder batteries for your city are scheduled to be replaced in 2011 for preventive maintenance.
Battery replacement will occur once every 2 years for Hennepin and Ramsey County and once every
three years for Anoka County for all units maintained by Embedded Systems under the original
maintenance agreement, including those batteries which may have been replaced since the last scheduled
replacement because of failure.
We are asking that you please sign and return this contract renewal to us before November 15th, 2010 to
enable us to continue to provide our best service through the end of 2011. Feel free to fax the signed
contract renewal to (763) 767 -2817 or email it to jburgett@embeds s� com.
Thank you for your business and we look forward to servicing your needs through the next year. If you
have any questions feel free to contact me directly.
Thank you,
Julie Burgett
Embedded Systems, Inc.
Contract terms accepted:
Signature Date
Phone
Email
For continuation of services through the end of the year 2011
e
Tornado Sirens
Master ust
1WWW
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Memorandum
Finance
763- 593 -8013 / 763 - 593 -8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
3. K. Approval of Use of Credit Cards for Purchases
Prepared By
Sue Virnig, Finance Director
Summary
The City currently uses store issued credit cards for purchases at BP Amoco, Northern Tool,
Sears, Super America and Home Depot. These stores will not accept City purchase orders.
The credit cards are kept in the Finance Department and given out to employees for
purchases that have been previously approved by the appropriate supervisor.
There is an exception to the rule for the Operations Commander who will have control of one
card from BP Amoco and Super America for emergencies only. While Menards is closed, the
Public Works Maintenance Manager will have access to the Home Depot card.
The payment of credit card charges is included on the bi- monthly check registers approved
by the City Council. The City does not issue individual credit cards, such as Visa and
MasterCard, to employees.
The Legislature has authorized the use of credit cards by cities, but the legislation requires
prior City Council approval of those employees who will be using the cards on behalf of the
City. Therefore, I am recommending that the City Council authorize the use of the above
credit cards by any City employee, who has received the prior approval of the appropriate
supervisor to do so.
Recommended Action
Motion to approve usage of credit cards by any city employee who has received prior
approval from the appropriate supervisor.
cityy e X
Fob - alley
1,
Memorandum
Planning
763-693-80951763-593-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
"60 Days" Deadline: January 11, 2011
Agenda Item
4. A. Public Hearing - Ordinance #453 - Final Plan Approval - Menard, Inc. - PUD No. 75 -
Amendment #3 - 6800 Wayzata Boulevard
Prepared By
Mark W. Grimes, Director of Planning and Development
Summary
At the December 13, 2010 Planning Commission meeting, the Commission held an informal
public hearing on the Final PUD Plan for Amendment No. 3 to Menards PUD No. 75. (The
City Council approved the Preliminary Plan for Menards at the November 3, 2010 City
Council meeting. The vote was 4 -1 in favor.) After the hearing, the Commission voted 6 -1 to
recommend approval of the Final Plan.
After the approval of the Preliminary Plan by the City Council on November 3, 2011, Menards
submitted their Final PUD Plan application. The staff determined that the application was
complete and sent it on the Planning Commission for an informal public hearing and
recommendation. The purpose of the Planning Commission recommendation for the Final
PUD Plan is to determine if the Final PUD Plan is consistent with the Preliminary PUD Plan
approved by the City Council on November 3, 2011 and any conditions imposed by the City
Council on the Preliminary Plan approval. As indicated in the December 13, 2010 minutes of
the Planning Commission meeting, the Commission spent well over an hour reviewing the
Final PUD prior to recommending approval. As indicated in the Planning Commission's
recommendation below, there are eight recommended conditions.
Staff would like to highlight several conditions. First, there was discussion about the amount
of parking being provided by Menards on the site and how additional spaces would be made
available if there is a parking shortage. After some discussion, the Commission
recommended that Menards have a plan to provide for additional parking on -site or off -site if
there is a parking shortage. As an example, the plan would include the use of a portion of the
rear yard area for employee parking if there is a large crowd anticipated. The site plan
indicates striping for a portion of the rear lot. The plan could also require that off -site parking
be arranged through discussions with other property owners in the area. The plan may also
require that off duty Golden Valley police be hired to manage traffic. The parking plan would
have to be submitted and approved by the City Manager before the new store is occupied.
Second, there was discussion about snow storage. Menards would like a condition that would
allow snow storage on site if there is adequate space on site. The City Council stated no
snow storage. The Planning Commission and staff believe that this is a City Council decision
to change the snow storage requirement.
Third, there was discussion about the color and finish of the building. The Commission
clarified that the City Council approved that the front of the building have buff, brick stamped
concrete panels and that the east and west sides be raked buff color but not brick stamped.
The north or rear side of the building is to be raked gray concrete. The Planning Commission
did discuss the overall design of the building as indicated in the minutes. Menards has been
asked to provide samples of the color and material of the building for the January 4, 2011
City Council meeting.
Finally, one of the recommendations of the Preliminary Plan by the City Council was that a
sidewalk be built along the west side of Hampshire Avenue. The Public Works staff is
recommending against this sidewalk as outlined in the memo from City Engineer Jeff Oliver,
PE, and dated December 6, 2010.
Staff recommends approval of the Final Plan subject to the following conditions and findings:
Conditions:
1. The plans submitted with the application shall become a part of this approval. These plans
were prepared by Menards and include the following: existing pylon sign, front, rear, right,
and wrought iron fence elevations, warehouse elevations, land survey, grading, drainage
and erosion control plan, demolition plan, and utility plan.
2. All recommendations and requirements set out in the memos from City Engineer Jeff
Oliver, PE to Mark Grimes, Director of Planning and Development dated October 5, 2010
and December 6, 2010 shall become a part of this approval.
3. All recommendations and requirements set out in the memos from Deputy Fire Marshal
Ed Anderson to Mark Grimes, Director of Planning and Development dated September
21, 2010 December 1, 2010 shall become a part of this approval.
4. All signs on the property must meet the requirements of the City's Sign Code. The existing
pylon sign may remain but cannot be moved or expanded.
5. Menards shall implement a parking plan that shall be approved by the City Manager prior
to occupancy of the new store. At any time, if the amount of parking on the site is
inadequate as determined by Menards management or the City Manager, Menards will
take immediate steps to implement the plan (which may include off -site parking and the
conversion of a portion of the outside yard area to the north or east of the store building to
create additional parking as noted on the plans).
6. No snow storage shall be allowed on the site.
7. The precast panels on the sides of the building shall be the same buff aggregate color as
the panels on the front facing Wayzata Boulevard.
8. This approval is subject to all other state, federal, and local ordinances, regulations, or
laws with authority over this development.
Findings:
1. Quality Site Planning. The PUD plan is tailored to the specific characteristics of the site
and achieves a higher quality of site planning and design than generally expected under
conventional provisions of the ordinance.
2. Preservation. The PUD plan preserves and protects substantial desirable portions of
the site's characteristics, open space and sensitive environmental features including steep
slopes, trees, scenic views, creeks, wetlands and open waters.
3. Efficient - Effective. The PUD plan includes efficient and effective use (which includes
preservation) of the land.
4. Compatibility. The PUD Plan results in development compatible with adjacent uses and is
consistent with the Comprehensive Plan and redevelopment plans and goals.
5. General Health. The PUD plan is consistent with preserving and improving the general
health, safety and general welfare of the people of the City.
6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all
other PUD ordinance provisions.
Attachments
Location Map (1 page)
Planning Commission Minutes dated December 13, 2010 (4 pages)
Planning Commission Minutes dated October 11, 2010 (7 pages)
Memo to Planning Commission dated December 6, 2010 (3 pages)
Memo to Planning Commission dated October 6, 2010 (5 pages)
Memo from City Engineer Jeff Oliver dated December 6, 2010 (4 pages)
Memo from City Engineer Jeff Oliver dated October 5, 2010 (5 pages)
Memo from Deputy Fire Marshal Ed Anderson dated December 1, 2010 (2 pages)
Memo from Deputy Fire Marshal Ed Anderson dated September 21, 2010 (3 pages)
Applicant's Narrative dated November 9, 2010 (3 pages)
Exhibit "B" Variances and Explanations (3 pages)
Underline /Overstrike Version of the Proposed New PUD Permit #75 (3 pages)
Ordinance No. 453, Approval of Amendment to Final Plan of Development, Menards
Addition, P.U.D. No. 75, Amendment No. 3, Menard, Inc., Applicant (2 pages)
Aerial Photo (1 page, loose in agenda packet)
Site Plans dated November 2010 (8 oversized pages, loose in agenda packet)
Recommended Action
Motion to adopt Ordinance No. 453, Approval of Amendment to Final Plan of Development,
Menards Addition, P.U.D. No. 75, Amendment No. 3, Menard, Inc., Applicant.
Minutes of the Golden Valley Planning Commission
December 13, 2010
Page 3
3. Informal Public Hearing — Planned Unit Development Amendment — Final
Design Plan — 6800 Wayzata Boulevard — Menards — PU -75, Amendment #3
Applicant: Menard, Inc.
Address: 6800 Wayzata Blvd.
Purpose: The applicant is proposing the replacement of the existing Menards store
with a new 2 -story Menards home improvement center.
Grimes reminded the Planning Commission that they reviewed and recommended the
approval of the Preliminary Plan for this proposal in October. The, C ity Council approved
the Preliminary Plan in November and now the applicant is back with the Final Plan
proposal. He explained that the Planning Commission's role is to decide if the Final Plan is
consistent with the Preliminary Plan approved by Council.
Grimes referred to a site plan and noted that Menards has made several of the changes
suggested by the Planning Commission and the City Council including: creating landscape
islands, providing a bicycle parking area, increasing landscaping on the rear and sides of
the building and adding approximately 26 parking spaces to the rear of the building to be
used if needed.
Grimes noted a discrepancy in the plans and the staff report regarding the finish used on
the exterior. He said his understanding is that the front of the building will be buff colored,
brick stamped concrete panels. The sides will be buff colored, raked concrete panels and
the back will be gray colored, raked concrete panels. Because the back of the building will
not be visible from the street, the standard gray panel is acceptable.
Grimes referred to the City Council's suggestion that a sidewalk be added along
Hampshire Ave. He explained that upon review, staff does not feel a sidewalk in that
location would be in the City's best interest because of topography issues and the railroad
crossing. It is also not identified on the City's sidewalk plan and would reduce the amount
of water infiltration and take away from the storm water management efforts being
Grimes referred to the City Council's condition that snow storage shall not be allowed on
the site. He stated that Menards is asking that snow storage be allowed unless parking
becomes an issue, then snow would be removed. Waldhauser questioned if snow storage
is also anaesthetic or a visibility issue. Grimes said it is a parking issue.
Eck said he is skeptical of the adequacy of the amount of parking being proposed. He said
he has been to Menards several times and the parking lot has been almost full. He also
questioned how customers would know about the spaces available in back of the building.
Kluchka stated that the parking spaces in the back of the building would only be used for
employee parking if needed; it would not be used for customer parking. Segelbaum
questioned if the parking lot is being used as efficiently as possible. He asked if there is a
Minutes of the Golden Valley Planning Commission
December 13, 2010
Page 4
reduction in the number of parking spaces from what is currently there. Grimes stated that
there are approximately 20 more parking spaces in this proposal.
Eck asked why staff is recommending that snow storage be allowed if there are no issues
with parking when the City Council said there shall be no snow storage allowed. Grimes
explained that Menards asked that the condition be changed to allow snow storage unless
there is a problem with parking and staff agreed that their request could go before the
Planning Commission for review however, he agrees with the Council that there should be
no snow storage allowed.
Aaron Morrissey, Real Estate Representative, Menard, Inc., Applicant, showed pictures of
the color and the texture of the concrete they are proposing to use. He explained :how the
back of the building would not be visible when looking from the south to the north ; He
referred to the site plan and noted the area that could be used for employee - parking if
necessary.
Kluchka said he has a significant concern about the view when driving to Menards from
the west. He said it will look like a gray box and he doesn't see that there was any design
attention paid to making the southwest corner of the store,more pleasing. He suggested a
plaza approach or something that matches the garden center area or another way to make
"the box" more transparent so it doesn't look like a; box or a warehouse. Morrissey stated
that the Council had similar concerns and pointed out that only a small corner of that
fagade will be visible and there will be trees and fencing -in °that location as well. He said he
is not sure Menards would be willing to change their. prototype. Kluchka said the design
doesn't address the human scale and because this property is amajor focal point he
doesn't think it is responsible to have the design look so stark. Morrissey explained that
they can't mimic the garden center area on the west side of the building because they are
using that area for pallet racking storage. He referred to the site plan and pointed out the
pallet storage areas.
Kluchka asked Morrissey to address the snow storage issue. Morrissey said he thought
the snow storage issue could be handled the same as the parking issue. If there becomes
a parking issue then they will remove the snow. McCarty said that if the Council has
already said there should be no snow storage allowed than there should be no storage
allowed. Grimes agreed. Kluchka added that mounds of snow won't increase the aesthetic
appeal in the corridor. Morrissey said his understanding was that the City Council's
concern regarding snow was parking, not aesthetics. Grimes reiterated that it is the
Planning Commission's job to find if this Final Plan proposal is consistent with the
Preliminary Plan already approved by the City Council. Kluchka suggested adding a
condition `of approval that Menards will have to have a parking plan in place regarding how
they are going to handle their parking on busy days.
Waldhauser referred to pedestrian navigation within the parking lot and suggested a
sidewalk be installed back to Laurel along the west side. Morrissey said there is not
enough room on west side of the site to add a sidewalk. Waldhauser questioned the size
of the existing pylon sign and said she thought a two story building would provide enough
visibility. Morrissey said there will be 381 square feet of signage on the building and the
pylon sign is 150 square feet.
Minutes of the Golden Valley Planning Commission
December 13, 2010
Page 5
Waldhauser referred to the landscaping plan and suggested more trees be placed at the
front of the store.
McCarty said he appreciates Menards adding a second access on Hampshire. He
addressed the issue of aesthetics and said getting rid of the flags, logo and wood columns
would be a cost savings and get rid of the "woodsy" look and be more like the Eden Prairie
store. He added that this is in the Mixed Use zoning district and is competing with the new
West End development in St. Louis Park. Morrissey explained that this front facade is
identifiably Menards and is Menards preferred elevation. He added that this store is similar
to the Eden Prairie store. Schmidgall agreed that the flags, logos and palumns ire a part
of Menards identity and signage. McCarty said he understands that,, but :he would strongly
encourage that the prototype look be changed. Waldhauser showed a photo of different
building that she feels is attractive and also encouraged Menards to update their look.
Waldhauser opened the public hearing. Seeing and hearing no one wishing to speak,
Waldhauser closed the public hearing.
Kluchka suggested a condition be added as follows: an overflow parking plan shall be filed
with the City that proactively redirects customers to legal options to include the employee
use of deferred parking spaces. He also suggested there be some communication plan to
acknowledge the innovative storm water management that Menards is proposing. Grimes
added that the Bassett Creek Watershed Commission may like to coordinate with Menards
as well.
Waldhauser referred to the conditions of approval in the staff report and summarized that
condition number six should be modified to state that there shall be no snow storage.
Condition number seven .should be modified to state that the buff color being proposed
shall be used on the front and sides of the building, however, only the front will be brick
stamped. The sides and rear can be raked concrete. She added that she would also like to
add a condition added to consider a more attractive facade on the southwest corner.
Kluchka said he voted no on the Preliminary Plan because it did not meet four of the
narrative conditions and he will be voting the same way for this plan to reiterate that point.
He said he believesthe use of architectural detail would have significant appeal and draw
people to the area.
McCarty said he understands the Planning Commission's vote is not design oriented but
rather to affirm that the Final Plan conforms to Preliminary Plan approved by the City
Council. He said he believes the Final Plan does conform to the approved Preliminary
Plan but he has issues with the design and the use of the site.
MOVED by Waldhauser, seconded by Segelbaum and motion carried 6 to 1 to
recommend approval of the Final Design Plan for Menards PU -75, Amendment #3 with
the following conditions:
1. The plans submitted with the application shall become a part of this approval. These
plans were prepared for Menards and include the following: existing pylon sign, front,
Minutes of the Golden Valley Planning Commission
December 13, 2010
Page 6
rear, right, and wrought iron fence elevations, warehouse elevations, land survey,
grading, drainage and erosion control plan, demolition plan, and utility plan.
2. All recommendations and requirements set out in the memos from City Engineer Jeff
Oliver, PE to Mark Grimes, Director of Planning and Development dated October 5,
2010 and December 6, 2010 shall become a part of this approval.
3. All recommendations and requirements set out in the memo from Deputy Fire Marshal
Ed Anderson to Mark Grimes, Director of Planning and Development dated December
1, 2010 shall become a part of this approval.
4. All signs on the property must meet the requirements of the City's Sign.Code. The
existing pylon sign may remain but cannot be moved or expanded,
5. If the amount of parking on the site is inadequate as determined by Menards
management or the City Manager, Menards will take immediate steps to implement a
plan (which may include off -site parking and the conversion;of a portion ef.the outside
yard area to the north or east of the store building to create additional parking as noted
on the plans).
6. No snow storage shall be allowed on the site.
7. The precast panels on the sides of the building shall be the same buff aggregate color
as the panels on the front facing Wayzata Boulevard.
8. This approval is subject to all other state, federal, and local ordinances, regulations, or
laws with authority over this development.
- -Short Recess--
4. Reports on Meetings of the H using and Redevelopment Authority, City
uncil, Board of Zoning Ap eals and other Meetings
Waldhauser g a report on the Bo neau Transitway open house
November 29, 20 `t,St. Margaret ary's church.
5. Other Business"
Waldhauser said she would lik ommi ers to be thinking about issues that
could be added. to a Planning Co ss ork plan she working on.
Grimes invited the Planning Co ssion attend the January 11 Council /Manager
meeting where there will be a ntation senior housing.
6. Adjournment
The meeting I adjourned at 9: pm.
Lester Eck, Secretary
Regular Meeting of the
Golden Valley Planning Commission
October 11, 2010
A regular meeting of the Planning Commission was held at the Golden Valley City Hall,
Council Chambers, 7800 Golden Valley R ad, Golden Valley, Minnesota, on Monday,
October 11, 2010. Vice Chair Wald hauser alied the meeting to order at 7 pm.
Those present were anning Commissio' ers Cera, Eck, Kluchka,,McCarty, Segelbaum
and Waldhauser. Also ent was Director of Planning and�Djoelopment Mark Grimes,
City Planner Joe Hogeboo nd Administrative Assistant Hsa Wittman. Commissioner
Schmidgall was absent.
1. Approval of Minutes
August sion meeting
Eck referred to the first para. graph on pale 6 and n d that the words 'found in" were
used twice erroneously jw the first sentenbe.
,,
MOVED by Eck, conded by Cera and r otion carried unanim to approve the
August 9, 20 minutes with the above oted correction.
2. Informal Public Hearing — Planied Unit Development Amendment —
Preliminary Design Plan — 6800 Wayzata Boulevard — Menards — PU -75,
Amendment #3
Applicant: Menard, Inc.
Address: 6800 Wayzata Blvd.
Purpose: The applicant is proposing the replacement of the existing Menards
store with a new 2 -story Menards home improvement center.
Grimes explained the applicant's request to amend their existing PUD in order to tear
down the existing building and construct a new 2 -level store on the same site. He gave a
brief history of the property and stated that Menards has been at this location since
1981.
Grimes referred to a site plan of the property and explained that the existing store is
approximately 128,000 square feet in area on one level and the proposed new store
would be approximately 250,000 square feet on two levels. The applicant is also
proposing a 42,000 square foot warehouse area along the north property line and a
garden center with both indoor and outdoor display areas on the east side of the store.
The garden center will eliminate the need to sell Christmas trees and landscape material
in the front parking lot as allowed in their current PUD Permit.
Minutes of the Golden Valley Planning Commission
October 11, 2010
Page 2
Grimes noted that this property is currently zoned 1 -394 Mixed Use. However, it is the
City Attorney's opinion that, because Menards is already an existing PUD, they can go
through the PUD amendment process with this proposal.
Grimes explained that one concern regarding this proposal is the issue of parking. He
noted that the size of the parking lot will increase by only 23 parking stalls for a total 376
spaces which is significantly fewer than what is required in the Zoning Code. Menards
has stated that they feel 376 parking spaces will be adequate but staff is proposing that if
they need more spaces some of the yard space behind the building will have to be used
for additional parking.
Grimes referred to the proposed landscaping and discussed storm water quality for the
site. He noted that staff has met with the applicant regarding Bassett Creek Watershed
Management Commission standards and they've agreed to meet the Level 1 standards
for water quality. He explained that Menards doesn't have their storm water plans
finished yet, but they will be available by the time the Final PUD Plan is approved. He
added that Menards has proposed the creation of bio- filtration ponds and an
underground storage system to help meet the Level 1 standards. The installation of the
bio - filtration ponds will require some trees to be removed along Market Street, Wayzata
Blvd and Hampshire Ave. He added that Menards will also have to do a tree preservation
plan and probably mitigation.
Grimes referred to the signage on the site and explained that the current pylon sign is an
existing non - conforming use so it cam stay. However, the signage on the building will be
reduced by several hundred square feet.
Grimes referred to the elevation drawings and said that staff would prefer if all of the
sides of the building were done in the same finish material as is being proposed for the
front since all four sides of the property are visible. He added that staff is recommending
approval of this proposal with the conditions listed in his memo.
Waldhauser stated that in the 1 -394 Corridor Study one of the long -term goals was to
have another east/west street between 1 -394 and Laurel rather than having a "zigzag"
access to the business. She asked who would bear the cost if the City wanted to split
this property in half with a new east/west road. She suggested removing the frontage
road and having the warehouse and lumber yard on one side of a parkway /road and the
retail on the other side. She questioned the feasibility and the cost of such a
configuration. Grimes agreed that the 1 -394 Corridor Study does suggest an additional
east/west connection and ideally that is what the City would like, but at this time the City
could not pay the acquisition and utility costs. Waldhauser questioned the re -use of this
property as something other than a big box store if it is not split.
Cera stated that ideally one might want to match the plans in the 1 -394 Corridor study but
the Commission also has to look at what is realistic. He asked if variances can be
approved within a PUD or if they are subject to the same requirements as other variance
requests. Grimes stated that PUDs are a zoning issue and because this property is
Minutes of the Golden Valley Planning Commission
October 11, 2010
Page 3
already a PUD it can continue to be a PUD and they have the right to ask for an
amendment. He added that a PUD also allows the City to require certain things it may
not otherwise be able to, such as water quality improvements. He explained that there is
currently minimal storm water management on the Menards site so this proposal will be
a significant improvement in that regard.
Cera asked why the number of curb cuts on the east side of the parking lot has been
reduced. Grimes stated that reducing the curb cuts created more space for parking stalls
and also having fewer openings creates less confusion in parking lots. He added that the
City Engineer feels the proposed number of curb cuts will function well.
Segelbaum expressed concern regarding the driveways on Wayzata Blvd. He stated that
he agrees they may not need additional parking stalls, but they may need additional
access. Eck agreed.
Aaron Morrissey, Real Estate Representative, Menard, Inc., Applicant, referred to the
condition in Mark Grimes' report regarding the front facade material being mimicked on
all sides of the building. He stated that he thinks he'll have a hard time getting Menards
to go along with that, especially on the north side along Laurel, because it would be a
substantial cost and that side of the property won't be highly visible. Cera asked about
changing the east and west facades. Morrissey said he thought that might be feasible.
He referred to the site plans and noted that there will also be 14 -foot high pallet stacking
fencing around the yard area to serve as screening and security. Grimes added that the
Zoning Code requires outdoor storage to be screened. Segelbaum questioned if the
fencing has to be 14 feet in height and asked if it could be 8 feet in height on the east
side along Hampshire Ave. Morrissey said the 14 -foot fence height is consistent with
what they currently have and it allows for storage as well.
McCarty noted that size of the store is doubling. He asked Morrissey if they are planning
on doubling the types of products they carry or if they are going to double the amount of
the products they already sell. Morrissey said they are definitely going to increase the
variety of products they sell along with having a grocery segment, a showcase area for
kitchens and bathrooms and a garden center which is one of the main reasons for
redeveloping this property.
Eck asked Morrissey if the objective is to do more business with the same customers or
of they are hoping to attract new customers. Morrissey said they are hoping to keep their
existing customers and attract new ones.
Eck questioned how adding only 23 new parking spaces would be acceptable. Morrissey
said he finds most zoning codes require too much parking and that they typically ask
cities for parking variances. He stated that Menards doesn't have as many customers as
a retailer like Target or Walmart. They have a more steady flow of customers but not a
large number of customers at certain times of the year. He added that they have done
parking studies in the past and typically their stores require approximately 250 parking
Minutes of the Golden Valley Planning Commission
October 11, 2010
Page 4
spaces. Eck asked Morrissey if the current store has more parking spaces than they
really need. Morrissey said yes.
Segelbaum asked about Menards' plans in the event they don't have sufficient parking.
Morrissey said they would probably allocate employee parking spaces in the back
yard /warehouse area. Grimes noted that Menards could also have an off -site parking
arrangement with nearby businesses if needed.
Waldhauser asked if the footprint of the building is staying the same. Morrissey said the
new building's footprint will be similar to the existing building's footprint.
Waldhauser said she would like to see more trees on this site and that she doesn't
understand why there can't be trees located in the bio- retention ponds. Morrissey
explained that the bio- retention ponds have drain tile buried underneath engineered
soils. He added that the ponds can't support a tree's root structure and only specific
plants will be used to help filter the water. McCarty questioned why the parking lot in
front of the store isn't using the same underground storage tank design that is being
proposed in the back lumberyard area. Morrissey stated that the bio- retention ponds are
preferred by the Bassett Creek Watershed Management Commission and there isn't
enough room in the lumberyard area to install bio- retention ponds. Grimes added that
the soil types in the lumberyard area are more suitable for the proposed underground
tank system and the soil types in the front of the store are more suitable for the bio
retention ponds. He said it is his understanding that the way the project is proposed is
the best way to get to the Level 1 standards for water quality.
Grimes stated that the Planning Commission could suggest that the parking areas be
reduced by 10 to 15 percent in order to allow for additional landscaping and to get the
space required to allow for another driveway access to be installed along Hampshire
Ave.
Waldhauser referred to the building materials proposed and asked if Menards has given
any thought to splitting or combining the types of materials used in order to break up the
facade. She asked if the wooden posts with the flags in the front of the store are
necessary. Morrissey stated that the building proposed is Menards' prototype and has
the identifiable Menards entryway. Waldhauser said the store is out of place in the city
and will look like Fort Apache. She said she would like to use any leverage the Planning
Commission has in order to get an attractive asset to the community. Morrissey stated
that this is a financially fragile project and discussed the high costs involved due to the
soil conditions. He said Menards is proud of the look of their stores and he would
appreciate some leniency regarding the aesthetics. He added he is willing to use the
brick stamped concrete on the south, east and west sides of the building which is an
upgrade. McCarty said he would be happy if the sides of the building were at least the
same color as the front and not necessarily brick stamped concrete. Cera agreed that
he'd like to see the buff color on the entire building and more trees.
Minutes of the Golden Valley Planning Commission
October 11, 2010
Page 5
Waldhauser opened the public hearing. Hearing and seeing no one wishing to comment,
Waldhauser closed the public hearing.
Grimes noted that the Commissioners' concerns seem to be additional landscaping, an
additional driveway on Hampshire Ave., and the aesthetics on the east and west sides of
the building. Waldhauser agreed and reiterated that the Commissioners concerns could
probably be addressed if Menards is able to reduce the number of proposed parking
spaces. She added that she would like to see center island plantings with large trees as
well.
McCarty stated that he is overwhelmed by the size of the lumberyard /storage /garden
center area and the 14 -foot high fence. He suggested that area be reduced in size.
Morrissey referred to the site plan and explained that there needs to be adequate space
for cars to maneuver in the garden center area. Segelbaum agreed that the proposed
fencing will make the site look very enclosed. Waldhauser suggested installing a different
type of fencing along the east side of the building which would allow people to see
through to the garden center. She added that the Laurel side of the property is a parkway
and she doesn't want it to look industrial.
Cera said he feels the Commission has given Menards some good general guidance but
they don't need to micro - manage where the fences are located. Grimes reminded the
Commission that they are making a recommendation to the City Council and that
Menards can make the changes suggested by the Planning Commission or not.
Kluchka said he thinks the 1 -394 Corridor study has been set aside for this proposal and
he won't vote in favor of it without addressing how it aligns with the study.
Segelbaum expressed concern about the safety hazards of having two curb cuts along
Wayzata Blvd. and suggested having one driveway access on Wayzata Blvd. and one
driveway access on Hampshire Ave.
Waldhauser reiterated that she would like some trade -off regarding toning down the color
and updating the store to an urban setting.
Kluchka stated that Golden Valley is competing in this area with the West End
Development in St. Louis Park which is a very high end development. He asked how the
store in Eden Prairie was able to have its facade changed. Morrissey stated that the
Eden Prairie store is a non - prototypical store. He explained that they didn't have to deal
with the soil conditions in Eden Prairie that they are dealing with in Golden Valley which
is taking away a lot of dollars that could be used elsewhere. He added that the store in
Eden Prairie was also started in a better economic climate and reiterated that the Golden
Valley project is an economically fragile project.
Waldhauser reviewed the Zoning Code criteria used when considering a PUD. She said
she feels that the access to the site and the storm water treatment methods being
proposed are improvements and this proposal will be keeping a viable business in
Minutes of the Golden Valley Planning Commission
October 11, 2010
Page 6
Golden Valley. She stated that there is nothing inconsistent with this proposal
considering what is currently in the 1 -394 Corridor but it does not meet her criteria for the
planned land uses in the Corridor. She stated there is not much the City can do to
preserve trees on this site and there is no positive enhancement, but the adjoining
wetlands are being preserved. She stated that this development precludes the
construction of any type of housing development or mixed use development in the future
which is something they can't control because it is an existing use, but it doesn't add to
the objectives for the area. She stated the proposal works and is functional, but she
doesn't see anything creative about it and it doesn't do anything to move the City toward
its mixed use vision. Rather, it is a big box with a stockade around it. She stated that the
proposal uses the existing infrastructure but it doesn't provide any open space or
enhance the street alignment. Kluchka added that any developer of property around
Menards could potentially say they don't have to use quality materials because of the
precedent Menards would set. Waldhauser said this development is helpful in that they
are proposing to build up with two stories rather than rebuilding a new one -story building
that wouldn't fit in with the community. She stated that the development isn't consistent
with the City's redevelopment plans and goals but it does create a building that is energy
efficient and encourages sustainability with the water retention and filtering.
Grimes reminded the Commission that this is an existing PUD so the criteria for meeting
the objectives to become a PUD don't really apply because this is an amendment and
they met the objectives when it originally became a PUD. He added that what Menards is
proposing is a legal use that is essentially the same use that has been there for a long
time. Kluchka said he feels the same criteria should be considered for an amended PUD.
Grimes noted that part of the 1 -394 Corridor study states that the City does not want
businesses to leave, rather it wants to help businesses enhance their property. He added
that the proposal on this site will improve the storm water management issues in the
Corridor. Kluchka stated that this is a large development in the Corridor and it bears a lot
of thought.
MOVED by Cera, seconded by Eck and motion carried 4 to 2 to recommend approval of
the request by Menards - PUD 75, Amendment #3 to replace the existing Menards store
with a new 2 -story Menards home improvement center with the following conditions.
Commissioners Kluchka and McCarty voted no.
The plans submitted with the application shall become a part of this approval. These
plans were prepared for Menards and include the following: existing pylon sign, front,
rear, left, right and wrought iron fence elevations, warehouse elevations, land survey,
grading, drainage and erosion control plan, demolition plan and utility plan.
2. All recommendations and requirements set out in the memo from City Engineer Jeff
Oliver, PE to Mark Grimes, Director of Planning and Development and dated October
5, 2010 shall become a part of this approval.
3. A final landscape plan shall be submitted with the Final Plan of Development and be
reviewed and approved by the City's Environmental Coordinator.
Minutes of the Golden Valley Planning Commission
October 11, 2010
Page 7
4. All signs on the property must meet the requirements of the City's Sign Code. The
existing pylon sign existing on the site may remain but cannot be moved or expanded.
5. All recommendations and requirements set out in the memo from Ed Anderson,
Deputy Fire Marshal to Mark Grimes, Director of Planning and Development, and
dated September 21, 2010 shall become a part of this approval.
6. The precast panels on the east, west sides of the building shall be the same buff color
as the panels facing Wayzata Blvd. The look of the warehouse wall along Laurel Ave.
shall be enhanced.
7. If the amount of parking on the site is inadequate as determined by the City Manager,
Menards will take immediate steps to convert a portion of the outside yard area to the
north or east of the store building to create additional parking. Evidence of inadequate
parking may be shown by customers parking on- street, number of cars parked in the
parking lot, and cars not parked in designated spaces within the parking lot.
8. The driveway access points shall be further studied to determine if there can be
another access added along Hampshire Ave. or have only one access on Hampshire
Ave. and one access on Wayzata Blvd.
9. The amount of parking stalls shall be further studied to determine if some of the stalls
can be removed so more landscaping can be included on the site.
10. This approval is subject to all other state, federal and local ordinances, regulations or
laws with authority over this development.
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Planning
763- 593 -8095 / 763 - 593 -8109 (fax)
Date: December 6, 2010
To: Golden Valley Planning Commission
From: Joe Hogeboom, City Planner
Mark Grimes, Director of Planning and Development
Subject: Informal Public Hearing — Final PUD Plan - Menards PUD No. 75 —
Amendment #3 (6800 Wayzata Blvd.) — Menard, Inc., Applicant
BACKGROUND
Menard, Inc. is in the process of amending its Planned Unit Development (PUD) permit for the
purpose of demolishing the existing store and constructing a new, two -level store. Menard, Inc.
began this process in the spring of 2010 by working with City staff to develop a plan that
achieves design criteria, accommodates local traffic flow, and increases onsite storm water
treatment. e
In October and November 2010, Menard Inc. appeared before the Planning Commission and
City Council seeking preliminary approval of its PUD amendment. City Code requires Menard
Inc. to now appear before both groups fora second time for final PUD plan approval.
Upon final approval, the Golden Valley Menards store is anticipated to stop receiving
shipments of goods shortly after the first of the year and close in mid - February. Demolition of
the existing store is expected to occur in March. Construction of the new store and lot
configuration is expected to last approximately one year, with the new store expected to open
in the spring of 2012.
Most of the current site plan is consistent to what was reviewed by the Planning Commission in
October. However, per the Planning Commission and City Council's request, Menard Inc. has
made several modifications. The plan modifications are as follows:
• Menards has agreed to have the precast panels on the east, west, and north walls of
the building be tinted the same "buff' color as those panels on the front (south) side of
the building. Additionally, the panels on all sides of the building shall include a brick -
stamped design.
• Menards has reconfigured its parking lot plan to accommodate islands that would
accommodate tree plantings. Menards has also added a line of trees on the back side
of the property facing Laurel Avenue and other various trees throughout the site. In
total, Menards has added 85 trees to its plan, increasing the total number of trees onsite
to 185.
An additional driveway access point was added along Hampshire Avenue South.
Menard Inc. is currently working with the Public Works Department to draft a Maintenance
Agreement that will be in place during the demolition and construction process. The Public
Works Department will work closely with Menards to ensure that all city requirements are met.
RECOMMENDATION
Staff recommends approval of the Final Plan for Amendment No. 3 to the Menards PUD No.
75. The proposal will result in the construction of an attractive, two -story building consistent
with the City's desire to promote redevelopment in the I -394 corridor. The staff recommends
the following conditions of approval:
The plans submitted with the application shall become a part of this approval. These
plans were prepared for Menards and include the following: existing pylon sign, front,
rear, right, and wrought iron fence elevations, warehouse elevations, land survey,
grading, drainage and erosion control plan, demolition plan, and utility plan.
2. All recommendations and requirements set out in the memos from City Engineer Jeff
Oliver, PE to Mark Grimes, Director of Planning and Development dated October 5, 2010
and December 6, 2010 shall become a part of this approval.
3. All recommendations and requirements set out in the memo from Deputy Fire Marshal Ed
Anderson to Mark Grimes, Director of Planning and Development dated December 1,
2010 shall become a part of this approval.
4. All signs on the property must meet the requirements of the City's Sign Code. The
existing pylon sign may remain but cannot be moved or expanded.
5. If the amount of parking on the site is inadequate as determined by the City Manager,
Menards will take immediate steps to convert a portion of the outside yard area to the
north or east of the store building to create additional parking.
6. Menards shall stop storing snow on site if the amount of parking on site is inadequate, as
determined by the City Manager. Evidence of inadequate parking may be shown by
customers parking on the street and not parked in designated spaces within the parking
lot.
7. The precast panels on the east, west, and north sides of the building shall be the same
buff aggregate as and brick stamped design as the panels facing Wayzata Boulevard.
8. This approval is subject to all other state, federal, and local ordinances, regulations, or
laws with authority over this development.
Attachments
Location Map (1 page)
Aerial Photo (1 page)
City Council Minutes dated November 3, 2010 (2 pages)
Planning Commission Minutes dated October 11, 2010 (7 pages)
Memo from Mark Grimes, dated October 6, 2010 (5 pages)
Memo from Jeff Oliver, PE, dated December 6, 2010 (4 pages)
Memo from Jeff Oliver, PE, dated October 5, 2010 (5 pages)
Memo from Deputy Fire Marshal Ed Anderson dated December 1, 2010 (2 pages)
Memo from Deputy Fire Marshal Ed Anderson, dated September 21, 2010 (3 pages)
Existing PUD Permit #75 (3 pages)
Applicant's Narrative, dated November 9, 2010 (3 pages)
Exhibit "B" Variances and Explanations (3 pages)
Final Site Plans (10 oversized pages)
Date: October 6, 2010
Planning
763 -593 -8095 1 763- 593 -8109 (fax)
To: Golden Valley Planning Commission
From: Mark W. Grimes, Director of Planning and Development
Subject: Informal Public Hearing — Preliminary PUD Plan for Amendment No. 3
to Menards PUD No. 75 (6800 Wayzata Blvd) — Menard, Inc., Applicant
BACKGROUND
Menard, Inc., represented by Aaron Morrissey, has requested a third amendment to the
Menards PUD No. 75. The purpose of the amendment is to allow for the demolition of the
existing store and the reconstruction of a two -level store on the same site. The plan is to
stop operation of this store early in 2011 and build a new store that will open in 2012.
According to City files, the existing store is about 128,000 sq. ft. in area on one level.
There is also a warehouse along the north property line along with storage of product
outside. This warehouse is not heated. The proposal is to construct a two story store with
about 250,000 sq. ft. of floor space on two levels. There would also be a 42,000 sq. ft.
warehouse along the north property line. There would also be outside storage of product
north of the store that is accessed from Hampshire Ave. New to this store is a garden
center with both indoor and outdoor display areas located along the east side of the
building. This garden center will eliminate the need to sell Christmas trees and landscape
material in the front parking lot. The site would have 370 parking spaces or 23 more than
the existing store.
The property is currently guided on the General Land Use Plan Map for Mixed Uses. This
Mixed Use category was created by the City several years ago after the 1 -394 Corridor
Study was completed. As a result of the Study, the City Council created a new 1 -394 Mixed
Use zoning district with three subdistricts. The Menard property is located in Subdistricts B
and C. The front (south) third of the property is within Subdistrict C that permits high rise
structures up to 10 stories. The rear two thirds (north) portion of the property is within
Subdistrict B that permits mid rise structures up to 6 stories in height.
However, since the Menards property is located within an existing PUD, it has been
determined by the City Attorney that the applicant may amend the PUD to allow for a new
Menards store on the site. According to the City Attorney, they are not subject to the
requirements found in the Mixed Use zoning district. They have the right to amend the
existing PUD to allow for the rebuilding of a similar type of store on the site.
The review of the General Land Use Plan Map and Zoning Map indicates that all the
property north of Laurel Ave. is designated on the General Land Use Plan Map for Open
Space (Laurel Ave. ponds). North of the ponds, there is a single family neighborhood. The
properties to the west and east of Menards are guided for Mixed Use and zoned 1 -394
Mixed Use. Across 1 -394 is St. Louis Park where the land uses are commercial or office.
The PUD was first issued to Menards in 1997. Menards has been at this location since
1981. The building was previously a car dealership and converted to the Menards store.
When Menards purchased the property, it was zoned Industrial. The zoning changed to
Mixed Use several years ago. Within the Industrial zoning district, lumber yards and
building supply stores were considered a permitted use. Menards subleased a portion of
the building to other users, including COMB (catalog /warehouse business), Zeo's
computers, a patio furniture store and MGM Liquor Warehouse. At the time of the 1997
PUD application, only MGM sublet space. At that time, Menards was told if they wanted to
expand their store, they would have to get a PUD that would permit two uses on the same
parcel. Also, the City insisted that the PUD phase out the MGM store by 2001. In 1997, the
Menards store was about 104,000 sq. ft., not including the unheated warehouse.
In 1998, Menards received its first PUD amendment in order to permit a reduction in the
size of the building additions permitted by the original PUD. (The additions permitted by the
original PUD were not started at the time the 1998 amendment was issued.) The 1998 PUD
s
amendment permitted Menards to expand to a building of 128, 191 q. ft. In 2009 Menards
received a second PUD amendment to permit the use of a portion of their parking lot for a
plant but in order to sell live plans from April to September of each year. The plant but was
located at about the same location of the Christmas tree sales area. With the new store,
there will be no temporary sales within the main parking lot.
DESCRIPTION OF PUD PROCESS and PUD ELIGIBILITY
There are two stages of approval for PUD approvals with the exception of minor PUD
amendments that may be approved solely by the City Council. This amendment proposed
by Menards is not a minor amendment so it must be approved by the two stage process.
This is the first or preliminary PUD plan stage. The purpose of this stage is two -fold: to give
broad concept approval to the proposal, and to call out issues that must be addressed in
detail as the proposal moves ahead to the Final PUD Plan, or the final stage of approval.
Preliminary plan approval does not guarantee that a proposal will become reality. It gives
an applicant some assurance of being on the right track, and some guidance on how to
proceed. In the case of the Planning Commission in particular, the limitation of the
preliminary plan approval is clearly laid out. City Code Section 11.55 Subd. 5(C) states that:
The Planning Commission shall hold an informal public hearing and consider the
application for consistency with the Intent and Purpose provisions and other PUD
requirements and principles and standards adhered to in the City. The Planning
Commission's report to the Council shall include recommended changes, conditions, or
modifications.
2
PUDs are regulated under City Code Section 11.55. In this case, Menards is included
within an existing PUD that has been amended twice. Since it is an existing PUD, it has
already been determined that it is considered to be eligible to be a PUD and can amended
with approval of the City Council.
It has been determined by staff that Menards has presented all information that is needed
for consideration of the Preliminary PUD plan by the City. This information is a part of the
information attached to this memo.
SUMMARY OF PROPOSAL
The proposal indicates that the existing Menards structure and site will be demolished.
This means that the buildings will be removed and the parking lots removed as shown on
the demolition plan. After the site is cleared, Menards plans to construct the buildings
shown on the attached site plan dated September 8, 2010. The main store has a building
footprint approximately the same size as the existing building (about 125,000 sq. ft.).
However, the new store will be two levels with 218,000 sq. ft. of floor space. In addition, the
site will have a 42,000 sq. ft. warehouse along the north side of the lot. This warehouse is
for the storage of materials sold to customers. The back area will be accessed through the
yard gate along Hampshire Ave. The new store also has a yard and garden center that is
located along the east side of the store. The two level store has been chosen for this site
because the 12.4 acre site is considered small for a new Menards store. The two level
design allows for the store area to be expanded by about 100,000 sq. ft.
The proposed store is a carbon copy of the Menards store that is located in St. Paul at
University Ave. and Prior Ave. I have been to that store many times and find it to function
well. The two level store was chosen for that site because of the small site.
The information that has been submitted by Menards gives the information and background
needed to review the site. There are two memos that are attached from City Engineer Jeff
Oliver, PE, and Deputy Fire Marshal Ed Anderson regarding their review of the site. The
recommendations from each memo will become part of the recommendation for approval of
the preliminary PUD plan.
Planning staff has several concerns that need to be highlighted as part of this review. They
will be addressed in the following paragraphs:
PARKING —The size of the store has been increased by about 100,000 sq. ft. but the size
of the parking lot has been increased by only 23 parking stalls to a total of 376 spaces.
According to the City's parking code, over 700 spaces would be required to meet the
parking standard. Because Menards has been in this location since 1981, the City does
have experience with the parking needed for this type of store. Based on discussions City
staff has had with Menards, staff will recommend the amount of parking indicated on the
site plan (376 spaces). Staff thinks that the layout of the parking is better than the existing
parking lot and that the limiting of access points to two driveways from Wayzata Blvd. will
make it safer and better functioning lot. However, staff will recommend that if there is
inadequate parking on the site evidenced by illegal on- street parking or parking in
unauthorized locations within the parking lot, the City will require that additional parking be
created within the outside yard area by eliminating some of the display or storage areas.
3
The amount of additional parking necessary shall be determined by the Director of Planning
and Development.
LANDSCAPING —The new site has essentially the same amount of landscaping as the
existing site. However, there are fewer trees on the site due to the creation of bio- filtration
basins along the setback areas along Market St., Wayzata Blvd. and Hampshire Ave. Due
to the nature of the bio - filtration basins, no trees can be planted in them. As stated in the
City Engineer's memo, Menards is required to meet the Basset Creek Water Management
Commission's Level 1 standards for water quality. The bio- retention basins help meet these
high standards. With the same amount of impervious surface today as there will be with the
new plan, the Level 1 standards are met. At the current time, the site does not come close
to meeting Level 1 standards because the great majority of the runoff is directed into the
storm sewer without any treatment.
BUILDING DESIGN —The proposed new buildings are typical for a new Menards. The front
of the building facing Wayzata Blvd. is proposed to be made of precast concrete wall
panels with a buff aggregate and brick-imprint finish. The standard green used by Menards
will be used for accent colors. The other sides of the buildings will be precast concrete wall
panels with a wide rack finish. Staff would like to see that the rear and two sides of the
buildings have similar precast concrete wall panels to the front help improve the visual
appearance of the buildings. This is particularly critical along the Hampshire Ave. and
Market St. sides that are visible from those two streets. The building will be taller than the
existing Menards. As shown on the plans, the building will be up to 36 ft. in height.
However, this is much less height than is now permitted in this area by the Mixed Use
zoning district (either 6 or 10 stories).
The rear of the site will be screened from view by the warehouse building that will be
constructed along the north property line parallel to the railroad tracks. The rear wall of the
warehouse building will be about 26 ft. high and provide screening from Laurel Ave. similar
to the existing fence that now screens the Menards rear yard. Menards is also proposing a
14 ft. high treated lumber fence around the outside storage yard area to screen it from view
from the east and west. This is the same height fence that now exists on the site.
SIGNAGE —Staff has met with the City Attorney and Menards about signage for this
redeveloped property. Menards will be leaving the existing pylon sign along Wayzata Blvd.
"as is ". The sign is considered to be nonconforming but it can remain as long as it is not
moved or expanded. Menards will meet the sign code requirements for the remainder of the
site. On the existing building there is now a total of 706 sq. ft. of wall signage. Menards will
reduce this to 382 sq. ft. of wall signage on the new building. Staff encourages this net
reduction in signage for the site. Menards believes that the reduced signage will still give
them good visibility.
STAFF RECOMMENDATION
Staff recommends approval of the preliminary PUD plan for Menards, PUD No. 75,
Amendment No. 3. The proposed redevelopment of the site will result in the construction of
a new two -level store with an additional 100,000 sq. ft. of building space. However, the site
plan does not show an increase in the amount of impervious surface from the existing 11.2
acres. The proposed site will have the exact same imperious surface area. (The total site
4
size is 12.4 acres.) In addition, the development will meet the Level 1 water quality
standards established by the Basset Creek Water Management Commission resulting in a
benefit to the water bodies downstream.
The recommendation of approval is subject to the following conditions:
1. The plans submitted with the application shall become a part of this approval. These
plans were prepared for Menards and include the following: existing pylon sign, front,
rear, left, right and wrought iron fence elevations, warehouse elevations, land survey,
grading, drainage and erosion control plan, demolition plan and utility plan.
2. All recommendations and requirements set out in the memo from City Engineer Jeff
Oliver, PE to Mark Grimes, Director of Planning and Development and dated October 5,
2010 shall become a part of this approval.
3. A final landscape plan shall be submitted with the General Plan of Development and be
reviewed and approved by the City's Environmental Coordinator.
4. All signs on the property must meet the requirements of the City's Sign Code. The
existing pylon sign existing on the site may remain but cannot be moved or expanded.
5. All recommendations and requirements set out in the memo from Ed Anderson, Deputy
Fire - Marshal to Mark Grimes, Director of Planning and Development, and dated
September 21, 2010 shall become a part of this approval.
6. The precast panels on the east, west and north sides of the building shall be the same
buff aggregate and brick stamped design as the panels facing Wayzata Blvd.
7. If the amount of parking on the site is inadequate as determined by the City Manager,
Menards will take immediate steps to convert a portion of the outside yard area to the
north or east of the store building to create additional parking. Evidence of inadequate
parking may be shown by customers parking on- street, number of cars parked in the
parking lot, and cars not parked in designated spaces within the parking lot.
8. This approval is subject to all other state, federal and local ordinances, regulations or
laws with authority over this development.
Attachments:
Location map (1 page)
Aerial photo (1 page)
Memo from City Engineer Jeff Oliver, PE, dated October 5, 2010 (5 pages)
Memo from Deputy Fire Marshal Ed Anderson dated September 21, 2010 (2 pages)
Applicant's Narrative, dated September 9, 2010 (3 pages)
Exhibit "B" Variances and Explanations (3 pages)
PUD Permit for Menards Addition PUD No. 75, Amendment No. 2 (3 pages)
Preliminary Plans (7 oversized pages)
5
Golden Valley
CIV
Date: December 6, 2010
Memorandum
Public Works
763.593.8030 / 763.593.3988 (fax)
To: Wark Grimes, Director of Planning and Development
From: Jeff Oliver, PE, City Engineer
Subject: Planned Unit Development 75, Menards Amendment 3
Public Works staff has reviewed the proposed plans for Amendment #3 of Planned Unit
Development 75, Menards. The proposed development includes demolition of the
existing store on site and reconstruction of a new store. The proposed redevelopment is
located north of Wayzata Boulevard, south of Laurel Avenue, east of Louisiana Avenue,
and west of Hampshire Avenue. The comments contained in this review are based upon
the plans submitted to the City on November 12, 2010.
Site Plan
The current site plan has been modified to address issues from the preliminary PUD
approval process, and based upon review by City staff. Among the changes is the
relocation of driveways to the site. The current proposal includes two driveways onto
Wayzata Boulevard; one driveway from _Hampshire Avenue into the parking lot, one
driveway from Hampshire Avenue into the outdoor storage area, and an emergency
access on to Market Street. The location ofthese driveways as proposed is acceptable
The preliminary site plan included the construction of a southbound right turn lane from
Hampshire Avenue into the outdoor storage area. Based upon the number of trips
accessing the storage area from the north and the existing width of Hampshire Avenue,
staff has determined that the proposed turn lane is not needed and can be removed
from the plan.
As discussed in the October 5, 2010 Public Works review of this proposed
development, there are concerns about the potential for congestion on Hampshire
Avenue from northbound traffic that is accessing the outdoor storage area. If future
structural or pavement marking modifications are deemed necessary to accommodate
traffic accessing the storage yard from Hampshire Avenue, the developer will be
responsible for financing these changes.
GADevelopments - PrivateNenardsTinal PUD 120610.doc ;;
The City Council included a condition during its review of the preliminary PUD that a
sidewalk be constructed on the west side of Hampshire Avenue to improve pedestrian
access to the site. Staff has reviewed this condition and determined that construction of
the sidewalk on Hampshire Avenue will result in a loss of water quality volume in
Bioretention Basin #1, with results in the development proposal falling short of the water
quality requirements of the Bassett Creek Watershed Management Commission
(BCWMC).
In addition to the impact to the water quality treatment volume, staff has several other
concerns relating to the proposed sidewalk on Hampshire Avenue. These issues
include:
• Pedestrian facilities are not identified for Hampshire Avenue in the City's
sidewalk and trail plan.
• The concrete rail crossing on Hampshire Avenue extends to the back of curb on
Hampshire, which would result in extension of the crossing or forcing pedestrians
into the roadway in order to cross the railroad tracks.
• Installation of another mid -block pedestrian crossing on Laurel Avenue will likely
have a negative impact on the effectiveness of the signing and striping for the
existing crossings at Florida and Colorado Avenues.
Based upon the above discussion, staff recommends that a sidewalk not be constructed
on the west side of Hampshire Avenue as part of this PUD.
The developer will be required to acquire a City of Golden Valley Right -of -Way permit
for the proposed utility cuts, and driveway removal and relocation required for this
project. As such, these facilities must be constructed according to City standards and
specifications. In addition, the developer will be required to construct pedestrian ramps
at all points where the existing sidewalk on Wayzata Boulevard crosses driveways, and
at intersections. These pedestrian ramps must be constructed to current City standards.
Utilities
The utility plan submitted as part of.the, PUD is acceptable in concept. The developer
will be required to submit complete .utility and., site construction plans and specifications
for review and comment by the Public Works Department. Staff reserves the right to
require modifications to the utility layout based upon this review.
The developer will be required to enter into a maintenance agreement with the City for
the watermain and storm sewer systems on site, including the water quality facilities.
GADevelopments - PrivateNenardsTinal PUD 120610.doc
Stormwater Management
This development is located within the Sweeney Lake sub - district of the Bassett Creek
watershed. Therefore, the site must comply with the water quality requirements of the
BCWMC. The water quality improvements shown on the PUD plans meet the BCWMC
requirements. The plans have been reviewed by the BCWMC and may be subject to
minor modifications based upon the BCWMC comments.
The water quality improvements for the site include the installation of biofiltration basins
to treat stormwater runoff from the parking lot on the south side of the building, and a
series of below ground filtration basins (trade name StormTech) for the north, east, and
west portions of the property.
As discussed earlier in this review, the developer will be required to enter into a
maintenance agreement with the City for the stormwater quality facilities on site. This
agreement will incorporate the BCWMC standards for water quality improvements, as
well as the manufacturer's recommended maintenance measures for the StormTech
units.
In addition to BCWMC approval, the developer will be required to obtain a City of
Golden Valley Stormwater Management permit, and a NPDES Construction Activities
permit from the Minnesota Pollution Control Agency.
Tree Preservation
This development is subject to the City of Golden Valley Tree Preservation Ordinance.
The developer has submitted the required Tree Preservation Plan, which complies with
the ordinance.
Summary and Recommendations
Public Works staff recommends approval of the proposed PUD 75, Menards,
Amendment 3, based upon the comments contained in this review, which are
summarized as follows.
1. The southbound right turn lane to access the outdoor storage area must be
removed from the plans.
2. The developer will be- responsible for any future modifications, including
structural or pavement markings deemed necessary on Hampshire Avenue to
accommodate traffic into the outdoor storage area.
3. Based upon the discussion contained in this review, the developer should not
construct a sidewalk on the west side of Hampshire Avenue between Wayzata
Boulevard and Laurel Avenue.
GADevelopments - PrivateNenards \Final PUD 120610.doc
4. The developer must submit construction plans for all site and utility
improvements to the Public Works Department for review and comment. Staff
reserves the right to require modifications to the plans based upon this review.
5. The developer must enter into a maintenance agreement for all sanitary sewer,
watermain, storm sewer, and stormwater quality facilities on site.
6. The developer.must obtain the appropriate permits from the City and other
agencies as discussed within this review.
7. Subject to the comment of other City staff.
Please feel free to call with any questions regarding this matter.
C: Tom Burt, City Manager
Jeannine Clancy, Director of Public Works
Mark Kuhnly, Chief of Fire and Inspections
Mitch Hoeft, Engineer
Al Lundstrom, Environmental Coordinator
Gary Johnson, Building Official
Ed Anderson, Deputy Fire Marshal
GADevelopments - PrivateNenards \Final PUD 120610.doc
��olden VailPAT .
Date: October 5, 2010
Mip,morandwwn
Public Works
763.593.8030 / 763.593.3988 (fax)
To: dark Grimes, Director of Planning and Development
From: Jeff Oliver, PE, City Engineer
Subject: Planned Unit Development 75, Menards
Amendment #3
Public Works staff has reviewed the proposed Planned Unit Development (PUD)
Amendment # 3 submitted by Menards, Inc. for the construction of a new two - story
home improvement center at the location of their existing store. This site is located at
6800 Wayzata Boulevard, which is south of Laurel Avenue, west of Hampshire Avenue
South, and north of the 1 -394 Frontage Road (Wayzata Boulevard).
Site Plan
Access to the existing Menards store is provided by three driveways onto Wayzata
Boulevard, and two driveways onto Hampshire Avenue, one of which is the access point
to the outdoor yard area on the north side of the building. In addition, there is an existing
emergency access driveway onto Market Street on the west side of the building. This
emergency access is currently controlled with a gate to limit the driveway use to
emergency vehicles.
The proposed site plan includes elimination of one of the driveways onto Wayzata
Boulevard and relocation of the two remaining driveways away from Hampshire Avenue
and Market Street. This relocation will improve sight lines and conflicts between turning
vehicles and is an overall safety improvement to the public streets.
As discussed above, the parking lot access onto Hampshire Avenue is being eliminated
as part of the reconstruction. Therefore, the only access onto Hampshire Avenue is into
the yard area. This yard area is the location of semi -truck deliveries and customer pick
up of large merchandise. The gate and security building for the yard entrance are
proposed to be approximately 65 feet from the west curb line of Hampshire Avenue
providing limited stacking area for vehicles entering the yard. While the proposed
construction of a right turn lane for southbound Hampshire Avenue will provide some
staging space, there are no accommodations for northbound traffic turning left into the
yard, which may result in queues on Hampshire Avenue, which is posted as No Parking
on both sides of the street. Based upon this discussion, staff recommends that the gate
G: \Developments - PrivateNenards\Preliminary PUD Amendment Review # 2.doc
and security building be located as far west as possible to maximize the number of
vehicles that can stage for entrance.
The proposed site plan also includes reconstructing the emergency driveway onto
Market Street in its current location, which is acceptable as shown.
All work within the right -of -way for Wayzata Boulevard, Hampshire Avenue, and Market
Street must be performed in accordance with the City's Right -of -Way Management
Ordinance and City construction standards and specifications. This includes pedestrian
ramps, commercial driveway aprons, sidewalk, subgrade correction, curb and gutter,
and pavement. The developer will be required to obtain a Right -of -Way Permit for this
work.
Utilities
There is adequate capacity in the City's sanitary sewer and water distribution systems
that currently provide service to the site to accommodate the proposed land uses.
There is one existing sanitary sewer service extended into the subject property. The
existing service must be removed from the property line to the existing Menards bdilding
and capped at the property line as part of the site demolition. The remaining portion of
the sanitary sewer service is subject to the City's Inflow and Infiltration (I & 1) Ordinance.
In order to become compliant with the code, the developer must have the existing
sanitary sewer service inspected by the City and make any repairs deemed necessary
following inspection. The I &I Certificate of Compliance must be obtained prior to
occupancy of the new building.
The existing water services for consumption and fire protection are extended into the
site from Hampshire Avenue. The demolition plan indicates that these service lines will
be removed, but the Utility Plan does not include the installation of new services. The
developer must include the location of the new service lines on the Utility Plan
submitted for the final PUD approval, and must utilize the existing service lines if they
are sized appropriately.
The Fire Department has identified the need for hydrants for fire protection within the
development site. Based upon this need, Public Works staff is recommending that the
existing 8 -inch water service on the east side of the property be extended to the west in
front of the new building to connect to the City watermain in Market Street. A minimum
of two fire hydrants must be installed in the front parking lot. The location of these
hydrants must be shown on the Utility Plan submitted for final PUD approval.
City records indicate that an 8 -inch diameter water line was extended under the railroad
tracks and into the subject property near its northwest corner in 1988. This service line
must be shown on the Utility Plan. In addition, the developer must install a fire hydrant
in the yard area north of the building utilizing this water service. The location of the
hydrant is subject to the approval of the City and must be shown on the Utility Plan
submitted for final PUD approval.
GMevelopments - PrivateMenardsTreliminary PUD Amendment Review # 2.doc
The new watermain and fire hydrants to be installed as part of this redevelopment will
be owned and maintained by the developer. The developer will be required to enter into
a maintenance agreement for this watermain. This agreement will be prepared by the
City and recorded by the City, and the agreement must be signed by the developer prior
to forwarding the PUD Amendment to the City Council for final approval.
The developer will be required to obtain the appropriate sewer and water permits from
the Golden Valley Building Department for installation of the sanitary sewer and water
services to the new building.
Stormwater Management
The property being redeveloped is located within the Sweeney Lake subwatershed of
Bassett Creek. The redevelopment is therefore subject to the Bassett Creek Watershed
Management Commission's (BCWMC) Requirements for Improvements and
Development Proposals, which requires water quality treatment be provided to Level 1
standards. The developer must submit the plans for this project to the BCWMC for its
review and comments. The developer must modify the plans in accordance with the
BCWMC comments and submit the final plans to the City for its records.
Due to the size of the property and the lack of land availability for a traditional water
quality pond, the developer is proposing to meet the water quality goals for the site
using alternative methods of treatment that are included in the BCWMC water quality
standards. The proposed alternative methods include "bio- filtration basins" and
proprietary below ground "water quality units," or sedimentation basins.
The stormwater runoff from the parking lot in front of the building currently leaves the
site with no nutrient and sediment removal. The proposed plans include surface
drainage of the parking lot to the perimeter, where it will drain into the proposed bio-
filtration basins. These basins will have amended soils to facilitate drainage and a sub-
surface drainage system that will convey the filtered runoff into the existing City storm
sewer system surrounding the site. The basins, as shown on the plans, will be located
in the boulevard between the parking lot on the south, east, and west sides.
The stormwater runoff from a portion of the roof and the emergency driveway on the
west side of the building currently flows into a constructed water quality pond on the
property to the west. This drainage and treatment will be maintained following
redevelopment.
Stormwater runoff from the yard area north of the building currently leaves the site with
no water quality treatment. The developer has proposed the construction of
underground sedimentation basins in several locations to provide the required nutrient
and sediment treatment.
Based upon the above discussion, it appears that the BCWMC Level 1 water quality
treatment standards will be met for this redevelopment.
GMevelopments - PrivateWlenardsTreliminary PUD Amendment Review # 2.doc
The stormwater system being constructed by the developer will be owned and
maintained by the developer. Therefore, the developer will be required to enter into a
stormwater maintenance agreement for this system, including the water quality
improvements. This agreement must be signed prior to City Council consideration of the
final PUD.
This redevelopment is also subject to the City's Stormwater Management Ordinance.
Following approval from the BCWMC, the contractor must apply for a Golden Valley
Stormwater Management Permit. This permit must be approved before any land
disturbing activities can be completed on the site.
The demolition plan submitted with PUD application indicates that all paved surfaces
will be removed. However, the plan is not clear as to the timing of the pavement
removal. Staff recommends that the majority of the pavement on -site be left in place
during building construction to minimize the potential for tracking mud and materials
onto the adjacent street system. Construction of the new parking lots must be
scheduled to minimize the tracking of materials off -site and must be illustrated on the
stormwater management plan and the construction plans for the improvements.
Following construction, the developer will need to submit construction record plans for
the City to retain for its records.
Tree Preservation
This redevelopment project is subject to the City's Tree Preservation Ordinance. The
developer must submit a tree preservation plan and removal /mitigation calculations as
part of the final PUD approval.
Summary and Recommendation
Public Works staff recommends approval of this proposed Planned Unit Development
subject to the comments contained in this memorandum, which are summarized as
follows.
1. The developer must relocate the gate and security building at the material
storage yard entrance as far west as practical in order to address the potential
access issues discussed in this review.
2. The sanitary sewer service to the property must be in compliance with the City's
Inflow and Infiltration Ordinance prior to issuance of a Certificate of Occupancy
for the building.
3. The developer must construct all improvements within the right -of -way for
Wayzata Boulevard, Hampshire Avenue, and Market Street in compliance with
City standards and specifications and according to the Right -of -Way
Management Ordinance.
G: \Developments - PrivateWenards \Preliminary PUD Amendment Review # 2.doc
4. The developer must submit a revised Utility Plan that incorporates the water
service and fire protection discussed within this review. This revised plan must be
included in the final PUD submittal.
5. The developer will own and maintain the watermains, water service lines, fire
hydrants, and gate valves within the property boundaries, and must therefore
enter into a maintenance agreement for these facilities.
6. The developer will own and maintain all storm sewer catch basins, manholes,
lines, and water quality features within the site boundaries and must therefore
enter into a maintenance agreement for these facilities.
7. Subject to the review and comment by the Bassett Creek Watershed
Management Commission.
8. The developer must comply with the Tree Preservation Ordinance and must
submit a tree preservation plan with the final PUD submittal.
9. Subject to the review and comment of the Fire Chief, City Attorney, and other
City staff.
Please feel free to call me if you have any questions regarding this matter.
C: Tom Burt, City Manager
Jeannine Clancy, Director of Public Works
Mark Kuhnly, Chief of Fire and Inspections
Al Lundstrom, Environmental Coordinator
Ron Nims, Public Works Project Coordinator
Mitch Hoeft, Engineer
Mark Ray, Engineering Technician
Gary Johnson, Building Official
Ed Anderson, Deputy Fire Marshall
GMevelopments - PrivateWenardsTreliminary PUD Amendment Review # 2.doc 5
To: Mark Grimes, Director of Planning and Zoning
From: Ed Anderson, Deputy Fire Marshal
Subject: Final PUD Application Review For Menard's
Date: December 1, 2010
The Golden Valley Fire Department staff has reviewed the final PUD application
submittal packets for Menard's, located at 6800 Wayzata Blvd. Listed below are
comments.
SITE PLAN
1. The proposed installation of the fire hydrants and water mains associated with
the fire hydrants shall be installed in accordance with the City of Golden Valley
design and installation standards.
2. The proposed location on the site map of the fire hydrants shall be protected by
vehicle impact protection (guard posts) in accordance with Minnesota State Fire
Code.
3. The installation of "No Parking Fire Lane" signs and stationary posts shall be
installed in accordance with the Golden Valley City Ordinance and Minnesota
State Fire Code.
4. The fire department access roads to the rear yard shall have an unobstructed
width of not less than 20 feet and an unobstructed vertical clearance of not less
than 13 feet — 6 inches.
5. The turning radius for the fire department fire apparatus shall be a minimum of 20
feet inside turning radius and outside turning radius shall be a minimum of 40
feet.
6. The proposed fire department access gate located on the east and west side
shall be a minimum width of 20 feet. Gates should be of a sliding or swinging
type. Construction of the gates shall be of material that allows manual operation
by one person.
7. Posts, fence, vehicles or landscaping materials shall not be placed or kept near
fire hydrants, fire department connections or any other external fire control
valves.
UTILITY PLAN
1. The proposed installation of the water supply system for the fire suppression
system shall be installed in accordance with recognized fire, health and plumbing
code standards.
2. The proposed fire sprinkler control room located on the southwest section of the
building shall be installed in accordance with recognized fire code standards.
The installation of approved sprinkler control room will eliminate the installation of
a post indicator valve for the main building.
3. The installation of a post indicator valve (PIV) for the fire suppression system for
the lumberyard buildings will be required. The PIV shall be protected by vehicle
impact protection in accordance with the Minnesota State Fire Code.
4. The post indicator valves shall be supervised and monitored electronically by the
fire alarm control panel located in the building.
FLOOR PLAN
1. The installation of a rapid entry key box will be required to be installed for all fire
department access gates and doors. The rapid entry key box can be purchased
from the Knox Box Company, website of www.knoxbox.com.
2. The proposed high pile storage located inside and outside of the building shall
meet the requirement set forth in the Minnesota State Fire Code.
3. Portable fire extinguishers shall be installed in accordance with the Minnesota
State Fire Code.
4. The fire suppression system for the interior of the building and the lumberyard
buildings shall be designed and calculated for the type of storage and the type of
commodity classifications as required by the Minnesota State Fire Code.
5. The mechanical ventilation system for the proposed high pile storage and the
commodity classification storage shall be designed and calculated in accordance
with the Minnesota State Fire Code and the Minnesota State Mechanical Code.
6. The requirements of a fire alarm system for this proposed occupancy shall be
installed in accordance with the Minnesota State Fire Code.
If you have any questions, please contact me at 763 - 593 -8065, or my e-mail address,
eanderson ci.golden- valley.mn.us
ea/jl
cit
4G Memorandum
aEry Fire Department
Fire Department 763- 593 -8065 1763-593-8098 ffax)
To: Mark Grimes, Director of Planning and Zoning
From: Ed Anderson, Deputy Fire Marshal
cc: Mark Kuhnly, Chief of Fire and Inspections
Jeff Oliver, City Engineer
Subject: PUD 75 Amendment #3 — Menards
Date: September 21, 2010
The Golden Valley Fire Department staff has reviewed the application for the amendment
PUD 75, Menards home improvement site located at 6800 Wayzata Blvd.
This review will focus on the fire department requirements on demolition, fire department
apparatus access, utilities, landscaping and reasonable level of life safety for hazards of fire
or dangerous conditions and to provide safety to firefighters and emergency responders
during emergency operations to the site.
Demolition
1. The demolition of all the buildings located on the site shall be in accordance with the
Minnesota State Fire Code and the City of Golden Valley requirements.
2. The existing underground fire suppression water service lines shall be removed, not
to be salvaged or reused for this new development.
3. Removal of all existing fire suppression equipment located inside the building, the
main building and outside storage building shall be in accordance with the
recognized fire code standards.
Utility Plan
1. The current document does not indicate water mains for the on site fire hydrants, fire
suppression water mains or post indicator valves for this proposed site. Provide and
submit to the Golden Valley Fire Department a utility plan to identify the location of on
site fire hydrants and water mains.
2. The installation of the on site fire hydrants located on this proposed site shall be in
accordance with the Minnesota State Fire Code and also in conjunction with the City
of Golden Valley engineering department. The installation of fire hydrants shall not be
installed near the building collapse zone area.
3. The underground water service for the fire suppression system and fire hydrants for
the site shall be installed with due regard of the installation under the buildings and
dead end water mains and fire hydrants.
4. The location of fire hydrants on the site shall not be obstructed in any manner or
materials including, but not limited to, landscaping, electrical equipment, gas meters
and other means that would hinder the fire department operation. Vehicle impact
protection will be required to protect the fire hydrants and the post indicator valves.
5. The water supply capable of supplying the required fire flow water for the fire
protection shall be provided to the premise upon which the facilities buildings or
portion of the buildings are hereafter constructed or moved into or within the City of
Golden Valley.
6. The fire flow requirements for the building or portions of the building and facility shall
be determined by an approved method by the fire code official. The fire flow
requirements will be determined by the proposed facility building or portion of the
building location, type of construction, type of use of the building and all floor levels.
Civil Site - Provide and submit to the Golden Valley Fire Department a civil plan of the
proposed site to indicate the following requirements.
1. The fire department access road for this proposed site shall be in accordance with
the Minnesota State Fire Code. The fire department access road shall have a
minimum unobstructed width of 26 feet in the immediate vicinity of any building or
portion of the building more than 30 feet in height. The fire department access road
shall be posted "No parking fire lanes" in accordance with the City of Golden Valley
city ordinance.
2. The fire department access road shall be provided for every facilities building or
portion of the building. The access road shall extend to within 150 feet of all portion
of the facilities or any portion of an exterior wall measured to an approved route
around the building. If the fire department access road cannot be installed due to
location of the property or other conditions, an approved alternate means of fire
protection or safeguards will be required. Fire protection or safeguards include, but
not limited to, fire suppression systems, Class I standpipe systems, fire alarm
systems and any other fire suppression or safeguard approved by the fire code
official
3. The fire department access road shall be designed and maintained to support the
imposed load of fire apparatus and shall be surfaced so as to provide all weather
driving capabilities. The -fire department access to the lumber yard located on the
east side of the building site will need to be reviewed by the fire code official for
access into the lumber yard after hours. Emergency access gate may be required.
4. The fire department access road shall have an unobstructed vertical clearance of not
less than 13 feet — six inches.
5. The inside turning radius shall be a minimum of 20 feet, outside radius shall be a
minimum of 40 feet, and shall meet approval of the fire department and the turning
radius shall be identified on the submittal site plan for the fire department review and
approval.
6. Dead end fire apparatus access roads exceeding 150 feet in length shall be provided
with an approved area for turnaround for the fire apparatus. Please submit a site plan
to the fire code official with the proposed selection(s) of fire apparatus turn around for
approval.
Landscaping Plan
1. The landscaping materials that are designed for this site shall not be placed or kept
near fire hydrants. Fire department connections, post indicator valves or other fire
protection and control valves in a manner that would prevent such equipment or fire
hydrants from being immediately deterred or hindered from gaining immediate
access.
2. The landscaping materials located on the proposed site shall not be obstructed in
any manner or materials including, but not limited to, electrical equipment, gas
meters, required building egress and /or other means that would hinder the fire
department ground and aerial ladder operations. Please submit the information to the
Golden Valley Fire Department for review.
Miscellaneous Items
1. The fire department will require fire department rapid entry lock boxes for the
proposed site. The rapid entry lock boxes will be installed on all fire department
access exterior doors and exterior gates, identified to this plan. The rapid entry lock
boxes can be purchased from the Knox Box Company at www.knoxbox.com
2. The location of fire extinguishers throughout the proposed site will be in accordance
with the Minnesota State Fire Code.
3. The proposed above ground fuel tank proposed for this site shall be designed,
installed and maintained in accordance with Minnesota State Fire Code, City of
Golden Valley requirements for private fuel dispensing.
If you have any questions, please contact me at 763- 593 -8065 or eanderson( -ci.golden-
valley.mn.us.
ea /jl
November 9, 2010
City of Golden Valley
Planning and Development Office
Golden Valley City Hall
7800 Golden Valley Road
Golden Valley, MN 55427
Re: Final PUD Narrative — Menards of Golden Valley Redevelopment Plan
Dear Members of the Planning Commission and City Council:
This letter is being provided in support of the accompanying Application for Consideration of Planned
Unit Development Ordinance — Final PUD Plan. Menards has owned the proposed site for approximately
three decades. The subject property is currently zoned as the Menard Addition, PUD No. 75.
In accordance with Section 11.55 Sub 6(N) of the City Code, a narrative statement shall be provided with
the Final PUD application explaining how the proposed PUD will meet the purpose and other provisions
of the PUD Ordinance including how it will:
1. Encourage, preserve and improve the health, safety and general welfare of the people of the City
by encouraging the use of contemporary land planning principles.
The proposed redevelopment of the existing store site will improve the health, safety and general welfare
of the people of City by providing an enhanced shopping experience at a new store with expanded
merchandising. The proposed redevelopment will also preserve the City's tax base by avoiding the need
to relocate to a larger site, potentially outside of the Golden Valley City limits.
2. Achieve a high quality of site planning, design, landscaping, and building materials which are
compatible with the existing and planned land uses.
The existing store site presented many redevelopment challenges to our design team. The current acreage
of the subject property would not fit our latest prototypical single -story Menards store footprint. Their
solution was to grow vertically and position our 2 -story prototype on site. The proposed site plan,
landscaping and building elevations take similar design cues from neighboring properties to ensure
compatibility while preserving architectural features identifiable to a prototypical Menards store.
3. Encourage preservation and protection of desirable site characteristics and open space and
protection of sensitive environmental features including steep slopes, trees, scenic views, water
ways, wetlands and lake.
The proposed site plan attempts to preserve as many of the existing trees on site as possible given the
limited acreage for redevelopment. However, the proposed storm water management plan includes the
installation of bio- retention facilities surrounding the perimeter of the parking lot. As a result, several
trees must be removed to accommodate these facilities. We are proposing to replace some of these trees
in locations on site that will not interfere with the function of these environmentally friendly facilities.
5101 MENARD DRIVE EAU CLAIRE, WI 54703 -9625 PHONE (715) 876 -5911 FAX (715) 876 -2868
4. Encourage construction of affordable housing and a variety of housing types.
Menards is the low price leader in building materials and home improvement supplies. The expanded
merchandising that the proposed new store can provide will guaranty more competitive options to the
citizens of Golden Valley, which will foster affordable housing and home improvement.
S. Encourage creativity and flexibility in land development.
The proposed site plan is a creative solution to redevelop an existing store site for a specific use — a new
Menards. However, in the event Menards were to vacate, the proposed site plan offers some flexibility to
other users. For example, the proposed 2 -story building could be utilized by another retailer and the
proposed lumber yard could be striped for additional parking that is often necessary with higher traffic
volume retailers.
6 Encourage efficient and effective use of land, open space, streets, utilities and other public
facilities.
Due to the limited acreage of the subject property, creative design considerations had to be incorporated
into the proposed site plan. Construction of a 2 -story Menards and subsurface storm water quality
facilities were designed to limit any impact to existing landscaping, public streets and facilities.
7. Allowing mixing land uses and assembly and development of land to form larger parcels
Although a mixed use is not proposed for the subject property, at approximately 13 acres, there is plenty
of lot space to accommodate a more traditional mixed use development of the site in the future.
8. Encourage development in transitional areas which achieve compatibility with all adjacent and
nearby land uses.
Menards has a lot of history on the subject property and does not want to relocate despite the challenges it
faces with the proposed redevelopment of its current location. Menards has the philosophy of reinvesting
in its existing property whenever feasible. This philosophy is often contagious and the proposed
redevelopment may encourage the revitalization of the whole area.
9. Achieve development consistent with the Comprehensive Plan.
Although the new Menards project does not propose a mixed use, as contemplated within the I -394
Overlay District, the proposed development does contemplate a multistory building and the creative
redevelopment of an outdated Menards store. As such, the proposed project brings to light the spirit of
the intent of the 1 -394 Overlay.
10. Achieve development consistent with the City's redevelopment plans and goals.
Certainly the creative redevelopment of an outdated Menards store is consistent with the City's
redevelopment plans and goals, particularly given the history of its corporate citizenship.
11. Encourage development that is sustainable and has a high degree of energy efficiency.
Menards is proposing to use precast, insulated panels to form the exterior fagade of the two -story
building. This building system achieves an extremely efficient R- value. The building will also utilize
several large skylights to capture natural light. Additionally, Menards recycles many different materials
both at the store level and at its headquarters in Eau Claire, Wisconsin.
Thank you for your time and consideration of this Final PUD Narrative. If there is any additional
information that I can provide to aid in your review of this matter, please do not hesitate to contact me.
Thank you.
Very truly yours,
Menard, Inc.
Aaron M. Morrissey
Real Estate Representative
Phone: (715) 876 -2177
Fax: (715) 876 -5998
amorriss @menard - inc.com
EXHIBIT "B
Variances and Explanations
1. Si nape (Section 4.20) — Subdivision 9(J)(3)(b) permits a maximum total signage of
400 square feet within Subdistrict "C" on the subject property. Menard, Inc. is
proposing to reduce its prototypical wall signage to 381.6 square feet. The existing
Menards store has 706.4 square feet of wall signage. However, Menards would like
to continue to use the existing Menards pylon sign with message board and reserve
the option to replace the face / panel of the pylon sign. Therefore, Menard, Inc. is
requesting a variance to permit the height and total square footage of the existing
pylon sign with message board (with existing setback) in addition to the proposed
381.6 square feet of proposed wall signage on the new 2 -story Menards.
2. Fences (Section 11.72) — Subdivision 3(13)(1) does not permit fences exceeding eight
(8) feet in height. Menard, Inc. requests relief from the fence height requirements of
the Ordinance. The proposed fencing conforms to the 14' height in existence at the
current store. The 14' height, combined with the opaque, screening nature of the
treated lumber fence, provides external visual protection from Menard, Inc.'s outdoor
sales and storage area. As the 14' height is necessary to provide adequate screening,
it adds to the aesthetics of Menard, Inc.'s concept and justifies the grant of variance.
3. I -394 Mixed Use Zoning District (Section 11.47) - If approved, the proposed PUD
would vary .from several code sections found within Section 11.47. Although the
proposed Menards store redevelopment does not conflict with the purpose outlined
within Subdivision 1 of this Section, the size and character of the subject property
presents many challenges. The specific physical conditions of the site and the
proposed buildings would make compliance infeasible or inappropriate.
Additionally, this Section of the code certainly does not contemplate the
redevelopment of a Menards store within the I -394 Mixed Use Zoning District. In
fact, on August 6, 2007 the Golden Valley City Council unanimously approved an
ordinance rezoning the subject property to the new I -394 Mixed Use Zoning District
and Menard, Inc. was present to voice its concerns with the impact the ordinance
would have on a potential Menards store remodel or redevelopment project. At the
meeting the City stated that Menards would be insulated (or even exempted) from the
new zone by virtue of our store's existing PUD and that the City wants to keep
Menards at its current location in Golden Valley. With the above reasoning in mind,
Menard, Inc. would require variances from the following specific code section of the
I -394 Mixed Use Zoning District:
A. Subdivision 4(B) — Need PUD to grant conditional use.
B. Subdivision 6(B) — Reduction of parking setback to zero feet as required on
the Southwest corner of the site.
C. Subdivision 6(F) — Permit one -story warehouse and yard gate buildings on
site.
D. Subdivision 6(G) — Increase impervious allowance to 91 %.
E. Subdivision 7(A) — Permit a single use on a site exceeding one acre.
F. Subdivision 7(B) — Reduce open space to 9%
G. Subdivision 8(A) — Permit the building and parking layout as depicted on the
site plan.
H. Subdivision 8(B) — Permit the building facades as depicted on the elevation
plans.
I. Subdivision 8(C) — Reduce window and door openings as depicted on the
elevation plans.
J. Subdivision 8(E) — Permit the building materials identified on the elevation
plans.
K. Subdivision 8(F) — Permit the bright or primary colors identified on the
elevation plans.
L. Subdivision 8(G) — Permit off - street parking to be located as set forth on the
site plan.
M. Subdivision 8(H) — Reduce parking screening _to zero feet as required on the
Southwest corner of the site and allow the proposed landscaping to satisfy the
required level of parking screening and minimum tree requirements elsewhere
on the site.
N. Subdivision 8(I) — Permit sidewalks and related landscaping as set forth on the
site plan.
4. Parkins (Section 11.70)
A. Per Subdivision 3, Menard, Inc.'s minimum number of required off- street
parking spaces are calculated as follows:
Inside (Store and Warehouse)
• Retail Store or Service Establishment: 158,263 sq. ft at 1:250 = 633
• Showrooms Other: 49,453 sq. ft. at 1:400 =124
• Warehouse and Storage: 64,075 sq. ft. at 1:3,000 = 21
Outside (Yard and Garden Center)
• Outdoor Display: 17,975 sq. ft. at 1:2,000 = 9
• Outdoor Storage: 8,171 sq. ft. at 1:20,000 = 0
TOTAL CODE REQUIRED PARKING SPACES = 787
Obviously, neither Golden Valley nor Menards is aided by Menards
constructing a 787 parking space lot. Menard, Inc. often times discovers that
city zoning ordinances are not tailored to Menards use when it comes to
parking, and variances are necessary almost without exception. The site plan
depicts 352 parking spaces in its current form; thus, Menard, Inc. requests a
variance to 350 parking spaces to account for any further site plan changes
which may slightly decrease the amount of parking. There are currently a
total of 364 parking spaces at the existing store, of which, at least 16 parking
spaces are occupied by a garden center during the spring and summer months
located in the parking lot (approved via Amendment No. 2 to Menards
Addition PUD No. 75). As a result, the existing parking lot has 348 usable
parking spaces during Menards "busy season" and Menard, Inc. is proposing
to increase this number by 4 parking spaces.
The nature of Menards' use justifies 350 parking spaces rather than a higher
number which would go unused. Menard, Inc. does not desire to pave several
acres of land for parking that will never be utilized, just as the City of Golden
Valley does not want several acres of unsightly, unused hard surface area
paved for parking. Whereas other retailers meet the Ordinance and construct
vast parking lots to meet the Christmas rush, Christmas is not Menard, Inc.'s
peak sales period. Menard, Inc.'s "busy season" is actually two seasons,
spring and summer, during which time we have a steady stream of customers,
and not a single spike as other retailers enjoy at Christmas.
As a retailer, Menard, Inc. is not about to under -park our use. Menards does
not generate the same type of high traffic volumes that would be expected
from a general retailer (Wal -Mart or Target). Its total floor area also includes
large display and warehousing areas as well as larger aisles for maneuvering
bulky items. These features contribute to the large building square footage
and make building size a poor indicator of parking needs for this unique
facility. In addition, Menard, Inc. finds that typically 15 25 % of our
customers are in the rear yard area at any given time, and do not require the
use of storefront parking. Finally, in the event the use of the store ever
changed to a more intensive use requiring greater parking, the 3.69± acre yard
area could be converted to parking.
B. Per Subdivision 2(I), Menard, Inc. is required to have at least four percent of
the interior of the parking lot landscaped with vegetation. Menard, Inc. would
require a variance to reduce this requirement to zero. Menard, Inc. requests a
variance to deem the proposed landscaping bio- retention around the parking
lot, as depicted on the site plan, satisfactory.
Amendment No. 3
Menards Addition P.U.D. No. 75
City Council Approvals: July 15, 1997
Amendment No. 1 Approval: June 23, 1998
Amendment No. 2 Approval: April 7, 2009
Amendment No. 3 Approval: January 4, 2011
City of Golden Valley, Minnesota
Use Permit
for
Planned Unit Development
Project Name: Menards Addition, P.U.D. No. 75
Location: 6800 Wayzata Blvd, Golden Valley, Minnesota
Legal Description: Menards Addition P.U.D. No. 75, Lot 1, Block 1
Applicant: Menard, Inc.
Address: 4777 Menard Drive, Eau Claire, WI 54703
Owner: Menard, Inc.
Address: 4777 Menard, Inc., Eau Claire, WI 54703
Zoning District: Mixed Use
Permitted Uses: Lumber yard and building supply store
Components:
A. Land Use Component:
1. The siteiutility pIaR pFepaFed by MeRaFd,
also beGeme a paFt of the approval. .
The site plans dated November 2010 submitted with
the Final PUD Application shall become a part of the PUD approval. These plans shall be
kept in the official City files on P.U.D. No. 75 (AmeRdment No. 1), and these site and
building plans shall be noted by City staff as the plans submitted as part of the Final Plan
approval.
2. The existing buildings and the additions to the building shall only be used by Menard, Inc.
for use as a lumber yard and building supply store.
• EM -
- - -
- - - - - NOR
4. The building addition shall be GenstFuGted as PeF the site plan and buildiRg elevations that
are attaGhed -.
Any new, outside lighting for the parking or storage areas shall be compliant with the
City's lighting ordinance.
have the Fight to medify any lightinq-.
All signage on the site must meet the requirements of the City's sign code except that the
existing pylon sign along Wayzata Boulevard may remain.
aFe used for the sales let.
r 2009. The plaRt sale us allewed
to he held from Argil 1 to September 1 eenh
7. The westerly driveway going onto Market Street from the Menards site, as shown on the
site plan, is to be gated and used only for City emergency vehicles.
8. The precast panels on the sides of the building shall be the same buff aggregate color as the
panels on the front facing Wayzata Boulevard.
B. Circulation Component:
1. Access drives, parking and walkways shall be constructed as per the site plan.
GhaRging employee parking aFeas OF M9ViR9 seme employee Pa....... — --e. Menards shall
implement a parking plan that shall be approved by the City Manager prior to occupancy of
the new store At any time if the amount of parking on the site is inadequate as determined
by Menards management or the City Manager Menards will take immediate steps to
implement the plan (which may include off -site parking and the conversion of a portion of the
outside yard area to the north or east of the store building to create additional parking as
noted on the plans).
3. No snow storage shall be allowed on the site.
C. Services and Facilities
1. The dFaiRage plaR prepaFed by MeRaFds dated 1011W96 shall b8GOFne a paFt of this-
P.W.D. PeFFRit. ARy Rew OF futuFe GORR9Gt*GRS to the Gity's steFm sewer system shall be done
All recommendations and requirements set out in
the memos from City Engineer Jeff Oliver PE to Mark Grimes Director of Planning and
Development dated October 5 2010 and December 6 2010 shall become a part of this
approval
2. All recommendations and requirements set out in the memos from Deputy Fire Marshal Ed
Anderson to Mark Grimes Director of Planning and Development dated September 21, 2010
December 1, 2010 shall become a part of this approval.
3. Any new sewer and water service connections shall conform to the City's utility standards.
4. No outside speaker system shall be used to notify customers or employees.
It is hereby understood and agreed that this Use Permit is a part of the City Council approvals
granted on January 4, 2011. Any changes to
the P.U.D. Permit for Menards Addition, P.U.D. No. 75 shall require an additional
amendment.
Witness:
Witness:
Witness:
MENARD, INC.
By:
Title:
Date:
CITY OF GOLDEN VALLEY
By:
Linda R. Loomis, Mayor
Date:
By:
Thomas D. Burt, City Manager
Date:
Warning: This permit does not exempt you from all other City Code provisions,
regulations and ordinances.
ORDINANCE NO. 453, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Approval of Amendment to Final Plan of Development
Menards Addition, P.U.D. No. 75, Amendment No. 3
Menard, Inc., Applicant
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. City Code Chapter 11 entitled "Land Use Regulations (Zoning)" is
amended in Section 11. 10, Subd. 2, and Section 11.47, by approving the Final Plan of
Development for Planned Unit Development (P.U.D.) 75 Amendment No. 3, thereby
allowing the applicant to replace the existing Menards store with a new 2 -story Menards
home improvement center.
This amendment is subject to all of the terms of the permit to be issued including, but not
limited to the following specific conditions:
1. The plans submitted with the application shall become a part of this approval. These
plans were prepared for Menards and include the following: existing pylon sign, front,
rear, right, and wrought iron fence elevations, warehouse elevations, land survey,
grading, drainage and erosion control plan, demolition plan, and utility plan.
2. All recommendations and requirements set out in the memos from City Engineer Jeff
Oliver, PE to Mark Grimes, Director of Planning and Development dated October 5,
2010 and December 6, 2010 shall become a part of this approval.
3. All recommendations and requirements set out in the memos from Deputy Fire Marshal
Ed Anderson to Mark Grimes, Director of Planning and Development dated September
21, 2010 and December 1, 2010 shall become a part of this approval.
4. All signs on the property must meet the requirements of the City's Sign Code. The
existing pylon sign may remain but cannot be moved or expanded.
5. Menards shall implement a parking plan that shall be approved by the City Manager
prior to occupancy of the new store. At any time, if the amount of parking on the site is
inadequate as determined by Menards management or the City Manager, Menards will
take immediate steps to implement the plan (which may include off -site parking and the
conversion of a portion of the outside yard area to the north or east of the store building
to create additional parking as noted on the plans).
6. No snow storage shall be allowed on the site.
7. The precast panels on the sides of the building shall be the same buff aggregate color
as the panels on the front facing Wayzata Boulevard.
8. This approval is subject to all other state, federal, and local ordinances, regulations, or
laws with authority over this development.
Section 2. The tract of land affected by this ordinance is legally described as follows:
Lot 1, Block 1, Menards Addition P.U.D. Number 75
Together with a non - exclusive easement and driveway purposes over, under and across
Tract L, Registered land Survey No. 648, as shown in Deed Document No. 947059.
Torrens (Certificate No. 865372)
That part of Lot 2, Block 2, Golden Valley Plaza 1St Addition lying Southerly of the plat of
Menards Addition P.U.D. Number 75
Torrens (Certificate No. 865371)
Section 3. City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" and Sec. 11.99 entitled
"Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though
repeated verbatim herein.
Section 4. This ordinance shall take effect from and after its passage and publication
as required by law.
Adopted by the City Council this 4th day of January, 2011.
/s /Linda R. Loomis
Linda R. Loomis, Mayor
ATTEST:
/s /Susan M. Virnig
Susan M. Virnig, City Clerk
s
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h
11ey
Memorandum
City Administration /Council.
763-593-80061763-593-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
6. A. 1. Reset Meeting Dates
Prepared By
Judy Nally, Administrative Assistant
Summary
Each year the City Council reviews the calendar and resets meeting dates if there are any
conflicts. Listed below are the meeting dates that need to be reset:
City Council Meeting:
April 19 - Pesach (Passover)
August 2 - National Night Out
Council /Manager Meeting:
November 8 - Election Day
Recommended Action
Motion to reset the following City Council meeting dates:
April 19 to Wednesday, April 20
August 2 to Wednesday, August 3
Motion to reset the following Council /Manager meeting dates:
November 8 to Wednesday, November 9
cit
Golden Valley
Memorandum
Council
763 -593 -3990 1763-693-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 4, 2011
Agenda Item
6. C. 1. Council Appointment - Assistant Weed Inspectors
Prepared By
Linda Loomis, Mayor
Summary
Assistant Weed Inspector - This Inspector is appointed annually by the Mayor and is not
subject to Council confirmation. I appoint Ron Hammer, Park Supervisor; and Joshua Kunde,
Fire /Property Maintenance Inspector; as the Assistant Weed Inspectors.
Recommended Action
Mayor Loomis will appoint Ron Hammer and Joshua Kunde as the Assistant Weed
Inspectors for a one year term.