08-09-11 CM Minutes Council/Manager Meeting Minutes
August 9, 2011
Present: Mayor Loomis and Council Members, Freiberg, Pentel, Scanlon and Shaffer, City
Manager Tom Burt, Finance Director Sue Virnig, Director of Parks and Recreation Rick
Jacobson, Commander Nate Gove, Director of Public Works Jeannine Clancy, City
Engineer Jeff Oliver, Public Works Maintenance Manager Bert Tracy, City Planner Joe
Hogeboom and Administrative Assistant Lisa Wittman.
The meeting began at 6:30 pm in the Council Conference Room.
2010 Comprehensive Annual Financial Report
Sue Virnig introduced MMKR Auditor Bill Lauer. He provided an overview of the
components of the audit, including the Comprehensive Annual Financial Report,
Management Report and Special Purpose Management Report. He noted that the Report
provides an unqualified opinion. Due to the limited size of the City's staff segregation of
duties is not as extensive as recommended. He reviewed the Management Report with
the Council and took questions.
Bassett Creek Regional Trail Master Plan
Joe Hogeboom introduced Ann Rexine and Kelly Grissman from Three Rivers Park
District. Ms. Rexine gave a PowerPoint presentation to the Council regarding the Bassett
Creek Regional Trail Master Plan and discussed the guiding principles, the proposed
route alignment, the typical regional trail section, the core service area and visitation
estimates. Jeannine Clancy referred to Segment G-4 of the trail and stated that Public
Works is recommending that the trail be located on the south side of Golden Valley Road
rather than on the north side. After discussion, the Council expressed concern about the
public notification process, funding, maintenance of the trail and compensation or
recognition for Three Rivers using the City's trails and pedestrian bridge that are already
built. Grissman noted that there will be additional opportunities for public comment in the
future. She suggested the Council express their concerns in a letter to Three Rivers Park
District during this public review period. Tom Burt stated staff would draft a letter for the
Council to review at their next City Council meeting.
Recycling Contract Negotiations
Jeannine Clancy noted that staff is continuing to work with the cities of Plymouth.and
Minnetonka to get the best recycling contract and program. She said she is looking for
direction from Council regarding switching to a cart service with pick up every other week.
The Council discussed issues such as glass recycling, organic recycling, the size of the
carts and if pick up for the entire City would be on the same day. After discussion, the
consensus of the Council was to continue considering switching the recycling program to
offer a cart service with pick up every other week.
Biennial 2012-2013 Proposed General Fund Budget
The Council reviewed the recommended budget for Police, Public Works, Engineering,
Street Maintenance, Parks Maintenance and Buildings as well as the 2012-2013 Capital
Improvement Program Sections regarding Equipment, Building and Parks. Sue Virnig
Council/Manager Meeting Minutes
August 9, 2011 — Page 2
noted that the Police budget incorporates the Edina dispatching service. After discussion
and several questions, no significant changes were requested.
Tom Burt discussed the change to the State Market Value Homestead Credit. Due to the
change, staff is not able to give an estimate of the impact to the taxpayer. He suggested
having another meeting before the levy is approved. The Council agreed to meet on
Monday, August 29, 2011 at 7:30 am at Brookview.
The meeting adjourned at 8:25 pm.
Lisa Wittman
Administrative Assistant