10-11-11 CM Minutes Council/Manager Meeting Minutes
October 11, 2011
Present: Mayor Loomis and Council Members, Freiberg, Pentel, Scanlon and Shaffer, City
Manager Tom Burt, Finance Director Sue Virnig, Director of Parks and Recreation Rick
Jacobson, Commander Nathan Gove, Director of Public Works Jeannine Clancy, City
Engineer Jeff Oliver, Public Works Maintenance Manager Burt Tracy, Public Works
Project Coordinator Ron Nims, Engineering Technician Mark Ray. Also present was
consultant Jupe Hale, WSB &Associates and Administrative Assistant Lisa Wittman.
The meeting began at 6:38 pm in the Council Conference Room.
Tobacco Compliance Check Failure Penalties
Commander Gove stated that the Police Department is looking for clarification from the
Council regarding the penalties for establishments that fail compliance checks. He
explained that the current language in the City Code stating that a fine "not to exceed" a
certain dollar amount and licenses shall be suspended for "not less than" a certain number
of days is unclear.
The Council discussed past penalties for various establishments that failed compliance
checks and came to the consensus that the fine for a first violation will be $500 and a 5-
day license suspension. The fine for a second violation will be $750 and a 15-day license
suspension. The fine for a third violation will be $1,000 and a 30-day suspension and the
fine for a fourth violation will be revocation of the license for one year.
Tom Burt stated that he would have staff work on clarifying the language in the City Code
and bring a revised ordinance to a future Council meeting.
Accessibility, Design, Policy and Implementation Manual for Public Rights-of-Way
Jeff Oliver explained that the United States Access Board, the U.S. Department of
Transportation and the U.S. Department of Justice have released new regulations and
standards relating to the accessibility of public facilities for pedestrian traffic. He stated
that staff is looking for Council feedback on the draft Accessibility, Design, Policy and
Implementation Manual that staff has prepared.
The Council asked questions regarding the requirements for signage and discussed the
priority areas throughout the City. Tom Burt noted that this policy will be considered at a
future City Council meeting.
Proposed Amendments to Snow Plowing and Ice Control Policy for City Streets,
Alleys, Parking Lots, Trails and Sidewalks
Jeannine Clancy stated that staff has put together a policy, based on recommendations
from the League of Minnesota Cities, that combines the City's current Snow and Ice
Control Policy and its policy for winter maintenance of trails and sidewalks.
The Council discussed damage to mailboxes caused by snow plows and the enforcement
of this policy. After discussion the Council consensus was to consider this policy at their
next regular Council meeting.
Council/Manager Meeting Minutes
October 11, 2011 — Page 2
Douglas Drive Project Update
Jeannine Clancy introduced Jupe Hale of WSB & Associates, who came to the meeting to
update the Council on the status of the Douglas Drive project. He discussed meetings that
have been held with property owners whose property will be impacted by the project and
comments received at the open house held on October 5.
The Council asked questions about landscaping and maintenance in the center of the
proposed roundabouts, pedestrian navigation, stormwater mitigation opportunities and
access issues affecting some of the properties.
Clancy referred to the next steps in the process including the official presentation of the
preferred layout to the Council at its November 15 meeting, and continuing to work with
Hennepin County, MnDOT, the Federal Highway Administration and Xcel regarding
acquisition, funding and relocation of utilities.
The Council requested that a map of the proposed design and important dates in the
process be put on the website.
2012-2013 Proposed Budget— Other Funds
The Council reviewed the proposed budgets for the Water and Sewer Utility Fund, the
Storm Sewer utility Fund and the Vehicle Maintenance Fund. Staff addressed Council
questions. After discussion and several questions, no significant changes were requested.
2012-2016 Capital Improvement Program
Sue Virnig explained that the proposed CIP would go to the Planning Commission for
review at its second meeting in October and would come back to the Council at its
November Council/Manager Meeting with comments from the Planning Commission. They
discussed the expenses related to the Douglas Drive improvements and the impact it may
have on future projects.
The meeting adjourned at 8:12 pm.
Lisa Wittman
Administrative Assistant