12-14-1968SPECIAL MEETING OF THE GOLDEN
VALLEY PARK AND RECREATION COMMISSION
uecember 14, 1`368
A Special Meeting of the Golden Valley Park and Recreation Commission
was held in the Park and Recreation Department at the Brookview
Municipal Golf Course, 8200 Wayzata Boulevard, Golden Valley, Minn-
esota on Saturday, December 14, 1968 at 5:00 p.m, Chairman Anderson
presided, and the following members were present: Byrnes, Tart,
Sullivan, Neuman, Petersen, Herje, Reed, Kahn, Hammer. Members
absent: Brown, Forster, Oukrop, Fischer, Also present: John
Murphy, Acting Village Manager; John Brenna, Park and Recreation
Director.
AUDITIONS AND ALTERATIONS AT BROOKVIEW MUNICIPAL GOLF COURSE
At this time Mr. Brenna handed each Commission member a breakdown
of the bids (see attached sheet). The low bidder was Magney Con-
struction Company, Mr, Brenna stated that the money available for
construction is $123,500.00. The low bid came in at $137,230,00
plus alternate (4) which is the brick for the shop building
$2,660.00. The base bid plus alternate (4) plus the architect's
fee of $104,000 amounts to $149,950,00 or $26,450 short.
At this time Mr. Brenna explained that monies from the State
National Resource fund (cigarette tax) should have arrived, but
after checking with the State Conservation Department, our ap-
plication did not make the first go around.
The disposition of our application at present is this: the Con-
servation Commission approved our application three weeks ago.
The Legislative Advisory Board met last week, and they will not
send a letter of intent until March. After talking to the Conservation
Department, they said that our application for the acquisition money
would be in the neighborhood of $68,000. They felt assured that we
would receive that amount, but were sorry that they could not send
us a letter of intent until March.
This then leaves us with the following: To ask the Village Council
for a loan from the General Fund until our money comes; and, if
the money does not come, we will have to repay the General Fund
through our budget.
Mr. Brenna stated that Mr. Murphy and himself had a meeting with
Mayor Teresi, regarding the above matter, and that it was his
feeling that the Park and Recreation Commission should go ahead
with the contract. That monies from the General Fund are avail-
able, and that the pay -back could be arranged at a later date.
Considerable discussion then took place. It was the general feeling
of Commission members present, that if the National Resouce monies
did not come through, they did not want those monies that are ear-
marked for other park development touched. It was agreed that
1
u
1
December 142 1968
Page -2-
other park development monies would not be touched.
It was then MOVED by Kahn, seconded by Redd, that the Park and
Recreation Commission recommend to the Village Council that they
award the bid to Magney Construction Company. The award includes
their base bid plus alternate No. 4 for a total of $139,950.00;
also to agree with the contractor to extend the option of the
Village to accept alternates No. 1 and No. 5 to April 1, 1969,
pending additional fund availability. Carried unanimously.
There being no further business, the meeting adjourned at 6:30 p.m.
Chairman Anderson
V
- & -- &T --
hairman