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4-26-1982OPEN SPACE AND RECREATION COMMISSION Minutes of Regular Meeting of -April -261-1982 The regular meeting was called.;to order,at 7:40. at Brookview Community Center by Chairman Burmeister.,;.Commission members present were Fuller, Johnson,. Micks,iScanlon, and Younghans. Jaffe and Murad were absent. Also present were Charles Corlett, Program and Policy Superintendent; Debbie Halvorson, Commission Secretary; and Vernon Hansen, Golf Operations` Superintendent. APPROVAL OF MINUTES The minutes of the March 22, 1982, meeting were amended to correct' the spelling of "nays" under Old Business. Micks moved that the minutes be appr"oved,as amended. Younghans seconded. Motion passed. AGENDA ADDITIONS OR CHANGES The Commission was informed of Mr. Lyon's resignation from the Open Space and Recreation Commission and the Valley Square Commission by Rosemary Thorson's letter of April 22, 1982 OLD BUSINESS 1. Policy on Facility Use --Burmeister Burmeister informed the Commission that the Council approved the Brookview Golf operations Policy and received ,and filed tr Policy on Team and Institutional. Use of Park Facilities. The Council would like the word "Resident" to be emphasized in the Policy on Team and Institutional Use of Park Facilities. After discussion, the Commission felt that "a. City sponsored events," should be changed to read "a. City sponsored events.for'residents." Charles Corlett will put together the rules and regulations and submit them to the Commission. NEW BUSINESS 1. Capital Improvements Charles Corlett and Vernon Hansen presented to the Commission for discussion and input their April 21, 1982, Memorandum to the City;Manager,regarding;Capital Improvements for 1982, through 1986. .,Most of the items listed on this Memorandum are needed for replacement or more efficient operation. There is a. need for upgrading the current facilities. Major points of the disscusion were as follows: Minutes Page 2 April 26, 1982 a. Playground Apparatus—and—Equipment The Commission expressed concern that the -new items being purchased be evenly'distributed-between the narks and be accessible to'the handicapped: b. Shelter Building -Energy -Conservation Vernon Hansen informed the Commission of the high winter heating costs of the shelter buildings in, the parks. There is a need to make these buildings more energy efficient. The Commission expressed concern that if lower ceilings were placed in these buildings that they be temporary sothat in the summer the high ceilings would help keep the building cool. C. Mary Hills Park The Commission felt that before'any sitework begins on this project that we should find out how the neighbor— hood feels about having such a;park d. Equipment Replacement Vernon Hansen informed the Commission of the need for replacing old equipment. We 'havetto look at how much money we are spending to maintain equipment compared to that of replacement.. Life expentaney of the equip- ment is a major factor.' Decisions on what equipment needs replacement should also be based on what the equipment has to do and based on our past experience with the equipment. e. Sand Volleyball Courts' The Commission expressed a desire to have the sand volleyball courts installed in 1982 rather than in 1983 as listed in the memorandum and that the realign- ment of the baseball diamonds be taken care of in 1983. It was moved by Micks and seconded by Johnson to recommend: - sandcourt volleyball facilities.be constructed in 1982"and 1983 and the realignment of ball fields be moved to 1983 or 1984, - the Mary Hills Park expenditure be reduced to cover the expenses of planning a park for 1982 With the development in future years if a park is necessary, LJ Minutes Page 3 April 26, 1982 - the staff study seasonal modification for energy conserva- tion in shelter buildings without altering the existing structure of these buildings, - an examination of the costs of maintaining the trees which are intended to be planted as a part of the recommended "tree planting program," be made, and - further recommendation include that consideration of handi- capped play equipment be included in the Play Apparatus Replacement program. Motion passed unanimously. CHAIRPERSONS REPORT 1. Community Center Committee Burmeister informed the Commission that the Community Center Committee is discussing alternative ways of solving the Communtiy Center approach. 2. Brookview Select Committee This ad hoc committee had a meeting last Thursday with a golf course architect who will be coming back with results of his study of Brookview. This should give a good over- view of what can be done with the existing location. 3. Commission Member Replacement Burmeister informed the Commission of the opening we have on the Open Space and Recreation Commission. He asked that the members look for possible candidates for this position. Applications should be given to the Council. 4. Orientation Meeting Burmeister will reschedule the orientation meeting for some time in May. Members will be informed of the time and date. DEPARTMENT REPORT 1. Budget Realignment Recommendation Corlett informed the Commission that the department has been working on realignment of the 1982 budget to correspond with the reorganization of the department. Minutes Page 4 April 26, 1982 2. Brochure Corlett informed the Commission that the summer brochure is at the printer at this time. 3. Sandburg Corlett updated the Commission of the progress of the Sandburg construction. Two softball fields will be ready for the school's use on Thursday, April 29, and one baseball field will be ready for the opening day events on Saturday, May 1. ADJOURNMENT Micks moved the meeting be adjourned and it was unanimously seconded. The meeting was adjourned at 10:45. Chairman Burmeister Ilk � Vice Chairperson Micks 1