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7-30-1984OPEN SPACE AND RECREATION COMMISSION MINUTES OF THE REGULAR MEETING OF JULY 30, 1984 The regular meeting was called to order at 8:15 P.M. at the Golden Valley City Hall, Valley Room, by Chairperson Johnson. Commission members present were: Jaffe, McDonald, Murad, and Scanlon. Also present were Barbara Bailey, Senior Citizens Coordinator; Charles Corlett, Program and Policy Superintendent; Debbie Halvorson, Commission Secretary; and Sharyl Thompson, Department Administrative Secretary. APPROVAL OF MINUTES McDonald moved that the minutes of the June 25, 1984, meeting be approved as written. Murad seconded. Motion carried. SPECIAL ITEM: INTRODUCTION OF SHARYL THOMPSON, DEPARTMENT ADMINISTRATIVE SECRETARY Corlett introduced to the Commission Sharyl Thompson, the new department administrative secretary. Sharyl shared some of her past work experiences with the Commission. OLD BUSINESS A. Report on Geese Round -up Johnson shared with the Commission her experience of the goose round -up at the Brookview site. She explained the process of herding the geese into the cage area and described how the geese were handled by the personnel during the round -up. Johnson called upon Corlett to inform the Commission of the total number of geese rounded up. Corlett gave the Commission the following figures: Sweeney 63 Brookview 143 TOTAL GOLDEN VALLEY 206 Sweeney Brookview Young 31 R1 Young 62 Adult 32 Adult 22 19 Non -Breeders 0 Non -Breeders R2 Young 38 Adult 21 0 Non -Breeders R=Round Up Minutes Page 2 July 30, 1984 Corlett also informed the Connizsion that no geese where roundeh up at the General Mills site as it appeared all had congregat- at Brookview for the day. B. Selection of Room Names After much discussion the following motion was made regarding the names of the rooms at the Community Center. Murad moved that the names of the conference rooms for the Community Center be as follows: Lilac Conference Room 121 Willow South community Room 102 Sumac North Community Room 101 McDonald seconded. Motion passed unanimously. The seniors have named their rol Dm as follows: Evergreen Seniors Room 106 NEW BUSINESS A. Senior Citizens Annual Report Barbara Bailey, Senior Citizens Coordinator, reviewed for the Commission the annual report of the senior citizens activities, pointing out the additional classes offered and changes in the Humanities series. The Commission inquired as to how many people participate in the senior programs. Barbara reported that 1,400 unrepeated participants are involved in the various activities within the senior citizens program. After reviewing the activities, Bailey highlighted several special events which were operated by the senior citizens. These events include the Golden Gala, a musical festival held at Calvary Church, and an Essay Contest for sixth grade students from schools serving Golden Valley. She further mentioned the Breck School Tea conducted by the Breck Womens Auxiliary for "Grandparents for the Day" where students and seniors interacted together. The final special event which was reviewed was a luncheon and tour hosted by the Honeywell Corporation, Residential Division, at the Honeywell facility in Golden Valley. The tour included the new addition which houses the Residential Division of the Honeywell Corporation followed by a luncheon sponsored by the company. One hundred twenty-five senior citizens attended this event. Minutes Page 3 July 30, 1984 Several Commission members expressed hearing from seniors throughout the community on how much the seniors enjoy the programs offered and how willing they are to help Barbara Bailey accomplish operating several activities. Jaffe stated for the record that the senior citizens do appreciate all that Barbara Bailey does. Corlett pointed out that the item included under volunteers which states over 8,000 hours is equal to approximately four full-time employees and that the coordinating of the 275 individuals who volunteer is nearly a full-time job within itself. Corlett also stated that modesty did not allow Barbara to inform the Commission that the seniors involved in the cable television programming have recently won an academy award (local) for their Seniors on Screen program. Bailey pointed out that this group has also applied for and received a $1,000 grant for the production of additional senior citizens oriented programs. B. Brookview Pool 1985 Murad informed the Commission that the City Council at the July 9 Council Manager Work Session decided not to operate the Brookview pool in 1985. Corlett added that the Council had directed the staff not to develop a budget for the pool operation. He further stated that the Council wants the Open Space and Recreation Commission to conduct a public information meeting regarding the pool. Corlett stated that this was to be a meeting in which information could be disbursed regarding the costs, the various mechanical difficulties, and the use history of the pool. Jaffe inquired if the staff was comfortable with the study and report done by Toltz, King, Duvall and Anderson (TKDA) and if the report included all the items which the staff have experienced. Corlett informed the Commission that the staff felt the report was inclusive of all the problems known at the time and that the air leak problem has only developed during the 1984 season. The report gave the city technical information and recommended options to either repair and renovate or build a new swimming pool. Scanlon asked if the Council intends to replace the pool at any time in the near future in Golden Valley. Murad reported that one of the council members was very supportive of looking into building a new pool at another location. There was general discussion by the Commission as to what would take place at a public meeting. Scanlon stated that a meeting in September would not be as effective as if the meeting where held while the pool was still in operation. Corlett pointed out to the Minutes Page 4 July 30, 1984 Commission that the Council's o iginal idea was to hold the meeting in August, while the pool was in operation; however, Charles Burmeister had stated to the Council that several peonl within the community would be out of town during August due to vacations and that in order to e able to reach as many residents as possible it would a wiser to hold the meeting after school had reconvened. I was suggested that a sign announcing the meeting be insta led at the pool. Additionally, the question of a survey of the people attending t`le pool was raised. Jaffe suggested that a ballot be sent with the water bills. Johnson stated that the Council wishes the Commission to host the information meeting and whether the Commission agrees or disagrees with the current direction is not the question. Corlett suggested that the Commission meet prior to the public information meeting and discuss the information available regarding the pool. They could then help explain to the public the action taken by the Council. Corlett cited some of the concepts for questions which include the importance of the pool to the residents, the willingness to continue paying for pool operation, and the best location for a pool. He further stated that these are only concepts of questions and that the questions should be developed so that they can be clearly stated to the general public for their responses. A brief review of the Commission calendar for September pointed out that currently there would be a park tour, regular meeting and the grand opening of the Community Center. It was asked if the Commission desired to change or cancel the park tour and utilize the September 13 date to host the informational meeting. After some discussion it was determined that the park tour would be cancelled and the Commission would host the pool informational meeting September 13. The staff indicated that it would secure facilities at City Hall. The Commission expressed concern that the meeting be well publicized. Corlett stated that we would include it in the department brochure, the Post newspaper, the Community section of the Thursday Star and Tribune, distribute school flyers, post a sign at the pool until closing and then at the front sign. Additionally, we would run it on cable television. Scanlon suggested that signs be set up similar to the athletic registration. Corlett responded that he thought it was an excellent idea and that he would look into this. The staff will inform the Council of the date for the meeting. 1 1 1 Minutes Page 5 July 30, 1984 SUBCOMMITTEE REPORTS A. Metro Open Space Commission Issues The Commission reviewed a draft of the subcommittee's recommended city position responding to the Metropolitan Recreation and Open Space Commission issues. McDonald briefly explained the subcommittee's discussions regarding these issues. Johnson asked if there were any further questions and for a motion regarding the draft submitted by the subcommittee. McDonald moved that the Commission recommend to the Council that the City's position regarding the Metropolitan Recreation and Open Space Commission issues be as written by the subcommittee. Jaffe seconded. Motion carried. Johnson asked McDonald if he would represent the Commission at the Council Meeting and attend the August 22 public meeting of the Metropolitan Recreation and Open Space Commission at the Golden Valley City Hall. McDonald accepted. B. Community Center Grand Opening Jaffe updated the Commission of the work being done by the Community Center Grand Opening Committee. She informed them of several activities which are currently being discussed, including a possible parade, general activities and fireworks. She gave the Commission a list of various groups which are being contacted for their participation within the scope of the Grand Opening. Jaffe stated that the Committee is working hard and that George Murad has provided the Committee with an abundance of information and his valuable time. C. Brookview Improvements Committee Murad reviewed for the Committee the recent meeting held with the architect and contractor which indicated that work was moving along on or near schedule. He further stated that the seeding of the course should begin between August 15 and September 1. CHAIRPERSON'S REPORT A. Council Actions Chairperson Johnson informed the Commission that the Council received and filed the motion for the Metropolitan Recreation Minutes Page 6 July 30, 1984 and Open Space Commission issues, as the motion was only to allow the Commission additional time to organize their recommendation. Johnson also informed the Commission that the Brookview Community Center Policies and Fees were approved. She further stated that the Council requested the staff establish dates which could be reserved for the operation of golf tournaments. These dates will be held until December 1, 1984. In future years similar dates will be established and held until December 1. B. Update Laurel Avenue Easement Vacation Johnson reviewed for the Commission the discussion at the Council meeting of July 17 regarding the vacation of easements at the Golden Valley Day Activity Center. She called upon Corlett to explain why no action was taken. Corlett stated th the Council chose to continue the hearing until August 7 in order to secure answers regarding questions of zoning and set backs. C. Election - Vice Chairperson Gordy McDonald was elected Vice Chairperson for the remainder the 1984-85 term. DEPARTMENT REPORT Staff gave the Commission a brief update of the activities taking place during the past month. ADJOURNMENT Murad moved that the meeting be adjourned. meeX-l-n'q was adjourned at 10:34 P.M. w Vice air r Jaffe r cna onnson Jaffe seconded. The