04-03-2013 JWC MinutesJOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of April 3, 2013
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at
1:32 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Staff Present
Tom Mathisen, Director of Public Works/City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Guy Johnson, Director of Public Works, New Hope
Jeannine Clancy, Director of Public Works, Golden Valley
Bert Tracy, Public Works Maintenance Supervisor, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Others Present
Brian LeMon, Barr Engineering Company
David Fischer, Buell Consulting, Inc.
Joseph Socha, Moss & Barnett
Minutes of February 6, 2013 Meeting
MOVED by Burt, seconded by McDonald and motion carried unanimously to approve the minutes of
the February 6, 2013 meeting as presented.
Average Hourly Rate With No Benefits
The average hourly rate with no benefits for the three cities is 24.80. With New Hope's rate remaining
the same, the overtime amount was corrected to 37.20.
MOVED by Burt, seconded by McDonald and motion carried unanimously to approve the Average
Hourly Rate Charged by JWC cities will be $24.80 per hour for straight time and $37.20 per hour for
overtime.
Verizon Site Agreement
Verizon Wireless has requested to place antenna facilities on the JWC tower located on the Golden
Valley City Hall campus and construct an equipment building. Two lease agreements are proposed: an
antenna site agreement to place three antennas on the JWC water tower, and an equipment building
and development agreement for an equipment building on Golden Valley -owned property. A portion
of the building would be exclusively used by the City of Golden Valley and a minor PUD agreement will
be required. Ownership of the building will transfer to Golden Valley upon completion of the building.
The agreements are contingent on approval by both Golden Valley and the JWC.
The JWC would have a 5 -year lease with a renewal option for an additional 5 years. The proposed
combined building and antenna lease payment would be $28,321 annually, commencing in 2013 (with
an annual 3% increase). Each city's share of the lease proceeds will be equal amounts.
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An interference study was done with no interferences determined to existing facilities by the proposed
installation.
Verizon will submit a cashier's check in substitution for the letter of credit or a letter of credit.
In the event the lease is terminated or not renewed, Verizon will have 60 days to remove its antenna
facility and related equipment from the leased premises, repair the site and restore the surface of the
structure.
MOVED by McDonald, seconded by Burt and motion carried subject to PUD approval by the Golden
Valley City Council and acceptance of a cashier's check as the alternative method for the security
payment or a letter of credit.
Alternative Water Supply Study
Brian LeMon, Barr Engineering Co., will give a presentation of the Emergency Water Supply Preliminary
Design and Feasibility Study to the three city councils at the Tri -City Council meeting scheduled for
May 23, 2013. LeMon attended today's meeting to review the presentation with the JWC.
McDonald suggested starting the presentation with a review of the May 7, 2012 meeting and the
direction given by the three city councils at that time.
The concept under consideration is construction of three new wells and activating the New Hope well
for the emergency water supply. In the event the JWC does not have an emergency water supply from
Minneapolis and these wells were constructed, a treatment plant would most likely be necessary. The
JWC discussed if treatment is needed, the location of the wells will need to be reconsidered. This
system could be used as the main source with added improvements for treatment.
LeMon stated they are seeing some resistance from the Department of Natural Resources and the
Minnesota Pollution Control Agency regarding digging more wells.
The new well locations identified by the JWC are within % mile of the reservoir on publicly -owned
property.
Considerations will include:
1. Look at interference and contamination
2. Plume contamination and draw down
3. Cost consideration: $4.4 to $4.7 million for all alternative wells
Burt would be in favor of digging all the wells at one time and not spread out over time.
Barr is also preparing the City of Minneapolis emergency backup water supply plan. LeMon said the
regulators are in favor of groundwater as an emergency supply, but also want Minneapolis to keep its
surface water supply. Moving from surface water to groundwater might prove to be favorable to the
regulators. LeMon estimates the Minneapolis study will be completed within a month. The JWC will
wait for Minneapolis to develop its backup water supply plan.
LeMon will email the final draft of the presentation to the City Managers and the TAC members to
review.
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Clancy will talk to Bonnie Morey, SEH, if the JWC were to decide to use her to facilitate the meeting.
Minneapolis/Golden Valley Water Meter Improvements Cost Update
Clancy provided an update of the estimated project costs associated with the JWC/Minneapolis Water
Meter Improvement Project. Stantec's original proposal included $49,698 in engineering fees;
however, Stantec requested that amount be renegotiated due to changes in project scope and that
amount is now $80,341. The City of Minneapolis will be completing all the work on its existing 48 -inch
watermain. A change order was issued to cover the installation of a conduit needed to relocate the
Xcel electrical line that powers the pump house. A relocation charge was added for Xcel staff to
mobilize to the project site to connect/install a new electrical feed to the pump house via the conduit
system installed by Magney Construction.
MOVED by McDonald, seconded by Burt, and motion carried unanimously to approve the Letter of
Agreement between the City of Minneapolis and the JWC that includes the JWC will pay up to 50% of
the estimated cost of $150,077 to a maximum of $75,038.50 for its share of the expenses.
Minneapolis Water Rate Review — Memorandums of Understanding
Burt will contact Scott Harder regarding meeting to discuss the water rate study. The cities of Edina,
Bloomington, Columbia Heights and the Metropolitan Airports Commission (MAC) approached the City
of Golden Valley about being part of the rate study. Memorandums of Understanding to Retain
Professional Services for Minneapolis Water Rate Review were prepared for Edina, Bloomington and
the MAC. Columbia Heights did not respond about entering into the agreement. The cost of the
professional services will be split between the three communities.
MOVED by McDonald, seconded by Burt and motion carried unanimously to approve the
Memorandum of Understanding, authorizing Chair Burt to sign the Memorandums of Understanding
with Edina, Bloomington and the Metropolitan Airports Commission, and the contract with Scott
Harder not to exceed $41,650.
Update on County Road 9 Reconstruction and Associated JWC Forcemain Replacement
The project is moving ahead and project meetings are conducted on a regular schedule now. The
testing report is out and the project will cost more than anticipated.
Other Business
None.
Next Meeting
The next scheduled meeting is May 1, 2013 at 1:30 pm.
Adiournment
Chair Burt adjourned the meeting at 2:54 pm.
Thomas :Burt, Chair
ATTEST:
P t Schutrop, Recording Secretary
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