09-04-2013 JWC MinutesJOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of September 4, 2013
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at
1:36 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Anne Norris, City Manager, Crystal
Staff Present
Tom Mathisen, City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Paul Coone, Acting Director of Public Works, New Hope
Bernie Weber, Utilities Supervisor, New Hope
Jeannine Clancy, Director of Public Works, Golden Valley
Bert Tracy, Public Works Utility Manager, Golden Valley
Kelley Janes, Utilities Supervisor, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Minutes of August 7, 2013 Meeting
MOVED by Norris, seconded by McDonald to approve the minutes of the August 7, 2013 meeting as
presented. Motion carried.
Amendment to Minneapolis Water Agreement
Clancy was not able to connect with Scott Harder while in Chicago. She will follow up with Scott
regarding the amendment revisions made by Minneapolis.
Emergency Water Supply System Design Request for Proposals
The RFP was sent out to five consultants: TKDA, Progressive Consulting Engineers, WSB, Bolton &
Menk, and Barr Engineering Co. Mathisen was told that TKDA, Progressive Consulting Engineers and
Bolton & Menk are planning to submit proposals. He has not heard back from WSB or Barr. The goa
is to have the design process done so that a tri -city council meeting can be scheduled before the
end of the year and the cities' finance directors have what is needed to develop a finance plan. The
JWC will be looking for approval to move forward from the three city councils at that meeting. The
councils will need to authorize the project by resolution with the financing plan attached and then
take action separately at their council meetings.
Approve Purchase of 30- and 36 -inch PCP Repair Materials
In follow up to the emergency watermain break that occurred in Robbinsdale during the June
storms, the JWC directed staff to purchase replacement materials to have on hand in the event a
break like this should occur again. Payment for the parts purchase will be charged to the emergency
repair of the 36 -inch watermain.
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Joint Water Commission
September 4, 2013
Page 2 of 2
MOVED by McDonald, seconded by Norris to approve the proposal from Minnesota Pipe and
Equipment in the amount of $37,612.66 for necessary repair parts for 30- and 36 -inch PCCP pipe
based on a failure in a straight run of pipe. Motion carried.
Mathisen reported some work still needs to be done FegaFding e^"ateFal damage with Robbinsdale.
Crews are jetting the line. The total cost of the emergency repair will be about $500,000.
County Road 9 Trunk Watermain Project Update
Mathisen said the project is still on schedule to go out for bids this winter with construction starting
in April or May. Clancy added Mitch Hoeft is in the process of contacting Bergerson-Caswell to look
at the water model and find out what the cost will be for the City to manage the model.
Next Meeting
The next scheduled meeting is October 2, 2013 at 1:30 pm.
Adjournment
Chair Burt adjourned the meeting at 1:58 p.m.
Thom s urt, Chair
ATTEST:
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Pat Ichutrop, Recording Secr tary
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