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11-19-13 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber November 19, 2013 6:30 pm The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7 pm 1. CALL TO ORDER PAGES A. Roll CaU B. Pledge of Allegiance C. Hennepin County Attorney Presentation 3 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda -All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Councif Meeting - September 3 and 17, 2013 4-20 B. Approval of Check Register: 1. City 21 2. Housing and Redevelopment Authority 22 C. Minutes of Boards and Commissions: 1. Human Services Fund - September 9, 2013 23-25 2. Human Rights Commission -August 27, 2013 26-2$ 3. Envision Connection Project Board of Directors - August 15, 2013 29-31 4. Bassett Creek Watershed Management Commission - September 19, 2013 32-41 D. Receipt of October 2013 Financial Reports 42-50 E. Call for Public Hearing - Easement Vacations - Meadowbrook School P.U.D. No. 90 51-57 and Meadowbrook School Addition - 5400 and 5430 Glenwood Avenue - 12-17-13 13-99 F. Authorization to Sign Contract Extension with North American Cleaning Services 58-60 G. Authorization to Participate in the Metropolitan Council Environmental Services 61-63 (MCES) Clean Water Fund Inflow and Infiltration Grant for Residential Sanitary Sewer Rehabilitation 13-100 H. Authorization to Sign Agreement with Hennepin County for Right-of-Way Acquisition 64-78 13-101, and Acquisition by Purchase or Condemnation of Property for Street Right- of-Way, Utility Easements and Temporary Construction Easements for pouglas Drive Reconstruction Project 13-102 4. PUBLIC HEARINGS 7 PM A. Continued Public Hearing - Preliminary Design Plan Approval - PUD #114 - 79 Amendment #4 - Tennant Company B. Continued Public Hearing - Easement Vacations to Vacate Alley and Easements in 80-81 the Plats of Spring Green South and Registered Land Survey No. 106 5. OLD BUSINESS 6. NEW BUSINESS A. First Consideration - Ordinance #412 - Establishing 2014 Master Fee Schedule 82-101 B. Announcements of Meetings C. Mayor and Council Communications 7. ADJOURNMENT ��1O� "�� i�.. ��,� CityAdministration/Council 763-593-8003/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting November 19, 2013 Agenda Item 1. C. Hennepin County Attorney Presentation Prepared By Thomas Burt, City Manager Summary Mike Freeman, Hennepin County Attorney, will attend the meeting and make a brief presentation. Regular Meeting of the City Council September 3, 2013 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on September 3, 2013 at 6:30 pm. The following members were present: Clausen, Harris, Pentel and Schmidgall; and the following was absent: Scanlon. Also present were: Chantell Knauss, Assistant City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Pledqe of Alleqiance The Pledge of Allegiance was recited. Presentation of Donation from Covenant Villaae - Golden Vallev Crime Prevention Fund Board Stacy Carlson, Police Chief, introduced the agenda item and answered questions from the Council. Craig McDaniels representing Covent Village presented a check for $1,017 to the Golden Valley Crime Prevention Fund Board Member for a bait car Nancy Azzam, Golden Valley Crime Prevention Fund Board, thanked Covenant Village for their donation and reviewed the activities of the Crime Prevention Fund. Council Member Schmidgall gave a brief background about the history and diversity in his . family history. Approval of Aqenda MOVED by Pentel, seconded by Clausen and motion carried unanimously to approve the agenda of September 3, 2013 as submitted. Approval of Consent Aqenda MOVED by Pentel, seconded'by Clausen and motion carried unanimously to approve the agenda of September 3, 2013 as amended: Letter of Resignation from David Hanson from Bassett Creek Watershed Management Commission, Authorization to Sign Agreement with Wright Hennepin for City Hall Campus �ED Retrofit, Receipt of Human Rights Commission Resolution Recommending the City Council Publicly Proclaim that Golden Valley is a Welcoming City for all People and Acknowledging the Minnesota Marriage Equality Act of 2013 and Adopting Revised Guidelines for Advisory Commissions, Committees, Boards and Councils. Regular Meeting of the City Council September 9, 2013 Page 2 *Approval of Minutes - Citv Council Meetinq - June 18, 2013 MOVED by Pentel, seconded by Clausen and motion carried unanimously to approve the City Council Meeting minutes of June 18, 2013 as submitted. *Auproval of Check Reqister MOVED by Pentel, seconded by Clausen and motion carried unanimously to authorize the payment of the City as submitted. *Minutes of Boards and Commissions MOVED by Pentel, seconded by Clausen and motion carried unanimously to receive and file the minutes as follows: Board of Zoning Appeals - July 23, 2013 '�Sump Manhole Retrofits/SAFL Baffle - Quotes MOVED by Pentel, seconded by Clausen and motion carried unanimously to refit the sump manholes from the lowest responsible bidder, Metro Utilities, Inc. for $56,225.00. The bids were as follows: Metro Utilities, Inc. $56,225.00 Penn Contracting, Inc. $74,481.00 Letter of Resiqnation from David Hanson from Bassett Creek Watershed Manapement Commission Council Member Pentel highlighted David Hanson's service on the Commission and suggested the Council recognize him at the City Council Meeting of December 3, 2013. Jeannine Clancy answered questions from the Council. MOVED by Pentel, seconded by Clausen and motion carried unanimously to receive and file the letter from David Hanson, dated August 16, 2013, regarding resignation from the Bassett Creek Watershed Management Commission effective December 15, 2013 and invite him to attend the December 3, 2013 City Council Meeting. Authorization to Siqn Aqreement with Wriqht Hennepin for City Hall Campus LED Retrofit Mayor Harris requested staff to provide an overview of the project. Jeannine Clancy and Mark Ray, Street Supervisor, answered questions from the Council and reviewed the project. Regular Meeting of the City Council September 9, 2013 Page 3 Authorization to Siqn Aqreement with Wriqht Hennepin for Citv Hall Campus LED Retrofit - Continued MOVED by Pentel, seconded by Clausen and motion carried unanimously to authorize the City Manager to sign the agreement with Wright Hennepin Cooperative Electrical Association for Golden Valley Campus LED lighting project for an amount not to exceed $200,000. Authorization to Siqn the Amended Aqreement with Breck School for Communitv Service Officer MOVED by Pentel, seconded by Clausen and motion carried unanimously to authorize the Mayor, City Manager and Police Chief to sign the amended Community Service Officer Agreement with Breck School for 2013-2014. Receipt of Human Riqhts Commission Resolution Recommendinq the Citv Council Publiclv Proclaim that Golden Vallev is a Welcominq Citv for all People and Acknowledqinq the Minnesota Marriaqe Equalitv Act of 2013 Mayor Harris read the Resolution and congratulated the Human Rights Commission and staff on its adoption. Chantell Knauss encouraged residents to volunteer for the September 11 Day of Service event. MOVED by Pentel, seconded by Clausen and motion carried unanimously to receive and file Human Rights Commission Resolution 13-01, Resolution Recommending the City Council Publicly Proclaim that Golden Valley is a Welcoming City for all People and Acknowledging the Minnesota Marriage Equality Act of 2013. Adoptinq Revised Guidelines for Advisorv Commissions, Committees, Boards and Councils Council Member Clausen had questions regarding the reference to changing the Chairs of the various boards and commission on a yearly basis. MOVED by Schmidgall, seconded by Pentel and motion carried to adopt the revised Guidelines for Advisory Commissions, Committees, Boards and Councils. Council Member Clausen voted no. The Board/Commissions will be notified about the changes from their staff liaisons and the changes will be effective at the next elections in 2014. Regular Meeting of the City Council September 9, 2013 Page 4 *Board/Commission Appointments MOVED by Pentel, seconded by Clausen and motion carried unanimously to make the following appointments: Human Services Fund Craig McDaniels 3 year term term expires - May 1, 2016 Andy Wold 3 year term term expires - May 1, 2016 *Approval of Plat and Authorization to Siqn Subdivision Development Aqreement - E.A. Anderson's Addition Second Addition Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-77 RESOLUTION FOR APPROVAL OF PLAT E.A. ANDERSON'S ADDITION SECOND ADDITION The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel and Schmidgall; and the following was absent: Scanlon, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. MOVED by Pentel, seconded by Clausen and motion carried unanimously to authorize the Mayor and City Manager to sign the Subdivision Development Agreement for E.A. Anderson's Addition Second Addition. *Appointinu Absentee Ballot Board Election Judqes for City Election Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-78 RESOLUTION APPOINTING ABSENTEE BALLOT BOARD ELECTION JUDGES FOR THE NOVEMBER 5, 2013 CITY ELECTION The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel and Schmidgall; and the following was absent: Scanlon, and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Regular Meeting of the City Council September 9, 2013 Page 5 *Call for Public Hearinq - Certification of Special Assessments - 10/1/13 MOVED by Pentel, seconded by Clausen and motion carried unanimously to call for a public hearing for certification of special assessments for Tuesday, October 1, 2013. Public Hearinq - Multifamily Housinq Revenue Note and Adoption of Housinq Proqram - Hammer Residences, Inc. Proiect Sue Virnig, Finance Director, introduced the agenda item and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-79 RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF A MULTIFAMILY HOUSING REVENUE NOTE UNDER MINNESOTA STATUTES, CHAPTER 462C AND APPROVAL OF A JOINT POWERS AGREEMENT AND HOUSING PROGRAM (HAMMER RESIDENCES, INC. PROJECT) The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel and Schmidgall; and the following was absent: Scanlon; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Public Hearinp - Residential Street Liqhts RSL 237 - Noble Drive, Maior Drive and Heathbrooke Circle Mark Ray, Street Supervisor, introduced the agenda item and answered questions from the Council. Jeannine Clancy answered questions from the Council. Anna Silverman, 1825 Major Drive, applicant, stated she circulated the petition because she feels it is a safety issue for the neighborhood as people walk at night and feels it is dark on that section of the street; stated she spoke to the property owners who would be most affected by the streetlight (1805 Major Drive and 1800 Noble Drive) and they were in favor of the light. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Regular Meeting of the City Council September 9, 2013 Page 6 Public Hearinp - Residential Street Liphts RSL 237 - Noble Drive, Maior Drive and Heathbrooke Circle - Continued Bernie Milstein, 1835 Noble Drive, stated he walks in the neighborhood and feels he has never had a problem, stated that most of the people in the district do not have a problem, doesn't feel the light is needed, wanted to know how many people signed in favor of the petition; stated that the property where the light is going to be installed is going to be split into three lots who will be directly impacted by the light and would like to Council to table the discussion until the property is split. Roger Bergman, 4525 Heathbraok Circle, wants to know why people who live on Heathbrook Circle are even included in the district, stated the proposed light is 1,000 feet away from Heathbrook Circle and feels they should not be involved as they cannot see it and get no benefit from it as it is behind trees and houses ;stated some neighbors said some of the tree could be trimmed and the lighting would be better and feels the street west of Noble Drive will get more benefit from the new light than those on Heathbrook Circle. The Mayor closed the public hearing. Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-80 RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PROPOSED PUBLIC IMPROVEMENTS RSL 237 NOBLE DRIVE, MAJOR DRIVE AND HEATHBROOKE CIRCLE The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: none, and the following was absent: Scanlon; and the following voted against the same: Clausen, Harris, Pentel and Schmidgall, whereupon said resolution was declared duly denied. Public Hearinq - Preliminarv Desiqn Plan Approval - PUD #79 -Amendment#4 - Room & Board, Inc., Applicant Joe Hogeboom, City Planner, introduced the agenda item and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Regular Meeting of the City Council September 9, 2013 Page 7 Public Hearinq - Preliminarv Desiqn Plan Approval - PUD #79 -Amendment#4 - Room & Board. Inc., Applicant - Continued Stewart Rubin, President, States Manufacturing, 650 Ottawa Avenue North, expressed concern over water run-off and traffic, stated when parking lot was enlarged began to encounter problems during heavy rains and part of the earth on the hill slide down and flooded the a portion of their building; stated the hill that was corrected to some extent but they still have problems in heavy rains; at the north end of the building is a holding pond and he believes that during heavy rains it is overwhelmed and has flooded their paint shop; they are proposing to remove 6,000 feet of soft surfaces and replacing it with impervious surfaces which we feel will exacerbate the problem; before the plan is approved wants a high level of confidence that this issue can be resolved; concern about traffic with the increase of employees; would like to see traffic issue studied so there is no issue of traffic problems at 4:30 pm when employees are leaving. Daryl Fortier, Architect for Room and Board; stated they are aware of the landslide issue and undertook the construction of a small dyke and restored the property; believes the water issue going down the hillside has been resolved; they are not proposing to alter that portion of the land, stated it is heavily vegetated and doesn't' have any eroded or exposed soils, stated the majority of the hill is on States Electric property and they would be willing to work with States Electric to resolve issues; stated 100% of impervious surface being added is headed south on to the frontage road, into a pond and will run into a storm sewer in the street; none will be heading towards States Electric, Room and Board will do pond maintenance on the property and investigate it if is working properly. Dan Shelbetter, co-owner of States Electric, existing parking lot at Room and Board is currently drained by one drain and the retaining wall that was constructed is not designed to hold back water as it is a cinder block wall with spacing between the blocks and doesn't expect that to hold as a levy or dam; if they plow snow to west side of lot they get some snow melting; concerned about the erosion on the hill; stated that during the landslide soil 6-8 feet high along the back wall of the building and they evacuated the employees and were worried the wall was going to come down; and asked they States Electric would be assessed. The Mayor closed the public hearing. MOVED by Pentel, seconded by Clausen and motion carried unanimously to approve the Preliminary Plan for Room & Board, Inc., PUD No. 79, Amendment 4, subject to the following conditions: 1. The plans submitted with the application shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John Crelly to Mark Grimes, Community Development Director dated July 26, 2013, shall become part of this approval. Regular Meeting of the City Council September 9, 2013 Page 8 Public Hearinq - Preliminarv Desiqn Plan Approval - PUD #79 -Amendment#4 - Room & Board, Inc., Applicant - Continued 3. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to Mark Grimes, Community Development Director dated August 7, 2013, shall become part of this approval. 4. All signs on the property must meet the requirements of the City's Sign Code. 5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 6. Staff will conduct a mini traffic evaluation of the site prior to general plan approval. 7. Review where snow storage will be allowed with no snow storage on the west side of the site. In addition the Council makes the following findings pursuant to City Code Section 11.55, Subd. 5(E): 1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. 2. The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands and open waters. 3. The PUD plan includes efficient and effective use (which includes preservation) of the land. 4. The PUD Plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. 5. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. Public Hearinq - Preliminarv Desiqn Plan Approval - PUD #90 -Amendment#3 - Meadowbrook School - Hopkins Public Schools, ISD #720, Applicant Joe Hogeboom, City Planner, introduced the agenda item and answered questions from the Council. Jeannine Clancy answered questions from the Council. Patrick Poquette, Hopkins School District, Neal Tesa, Civil Engineer and Dan bush, Honeywell reviewed the plan and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one the Mayor closed the public hearing. Regular Meeting of the City Council September 9, 2013 Page 9 Public Hearinq - Preliminarv Desiqn Plan Approval - PUD #90 -Amendment#3 - Meadowbrook School - Hopkins Public Schools, ISD #720, Applicant—Continued MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to approve the Preliminary Plan for Meadowbrook Elementary School PUD No. 90, Amendment No. 3, subject to the following conditions: 1. The plans prepared by SGN/Wendel, dated July 24, 2013, submitted with the application shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John Crelly to Mark Grimes, Community Development Director dated August 5, 2013, shall become part of this approval. 3. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to Mark Grimes, Community Development Director, dated August 7, 2013, shall become a part of this approval. 4. The City Attorney shall determine if a park dedication fee is required for the project prior to Final PUD approval. 5. All signs on the property shall meet the requirements of the City's Sign Code. 6. The Applicant shall submit a Traffic Management Plan as a component of the Final PUD Plan approval. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. In addition the Council makes the following findings pursuant to City Code Section 11.55, Subd. 5(E): 1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. 2. The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands and open waters. 3. The PUD plan includes efficient and effective use (which includes preservation) of the land. 4. The PUD Plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. 5. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. Regular Meeting of the City Council September 9, 2013 Page 10 Continued Public Hearinq - Ordinance #503 - Final Desipn Plan Approval - PUD #112 - The 3.9.4 Apartments - Global One Golden Vallev, LLC, Applicant Joe Hogeboom, City Planner, introduced the agenda item and answered questions from the CounciL MOVED by Pentel, seconded by Clausen and motion carried unanimously to continue the public hearing for consideration of Ordinance #503, Final Qesign Plan Approval, PUD #112, The 3.9.4. Apartments, Global One Golden Valley, LLC, Applicant to the September 17, 2013 City Council Meeting. Continued Public Hearinq - Easement Vacations to Vacate Allev and Easements in the Plats of Sarinq Green South and Reqistered Land Survev No. 106 (The Three.Nine.Four Apartments) Jeannine Clancy introduced the agenda item. MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to continue the public hearing for consideration of the easement vacations for the Spring Green South and Registered Land Survey No. 106 (The Three.Nine.Four. Apartments) to the September 17, 2013 City Council Meeting. Adoptinq Proposed 2014 Budqet and Tax Levies Pavable in 2014 Sue Vining, Finance Director, presented a PowerPoint regarding the item. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-81 RESOLUTION ADOPTING A PROPOSED 2014 BUDGET AND PROPOSED TAX LEVIES PAYABLE IN 2014 The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel and Schmidgall; and the following was absent: Scanlon; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Regular Meeting of the City Council September 9, 2013 Page 11 Set Date for Hearinq - 2014-2015 Budaet and 2014 Propertv Tax Levv - 12/3/13 Sue Virnig, Finance Director, introduced the agenda item. MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to set the date of the Truth-in-Taxation public hearing for Tuesday, December 3, 2013 at 7 pm. Announcements of Meetinas A Bridge Builder Quarterly Meeting will be held on September 7, 2013 at 10 am at the Courage Kenney. The next Council/Manager Meeting will be held on September 10, 2013 at 6:30 pm. The Human Rights Commission National Day of Service and Remembrance Community Volunteer Event will be held on September 11, 2013 from 6 to 8 pm at Second Harvest Hartland, 6325 Sandburg Road, Suite 1700. Some Council Members may attend the Golden Valley Historical Society Meeting on September 12, 2013 at 7 pm at the Golden Valley Historical Society. Some Council Members may attend the Bottineau Update on September 16, 2013 at 1:30 pm at the North Hennepin Community College Computer Technology Business Building, Room 195, Grand Hall Side A. The next City Council Meeting will be held on September 17, 2013 at 6:30 pm. Mavor and Council Communication Mayor Harris will talk to the City Manager to find out about the possibility of holding a Neighborhood Meeting with residents of the Douglas Drive Apartments. The Arcata Groundbreaking Ceremony Groundbreaking will be held on September 25, 2013 in the afternoon. A Neighborhood Watch meeting will be held on September 16, 2013 at 7 pm in the Police Department. Some Council Members may attend the Council at the Breck Upper School Dedication on September 21, 2013 at 9:30 am at Breck School. Regular Meeting of the City Council September 9, 2013 Page 12 Adiournment MOVED by Clausen, seconded by Pentel and motion carried unanimously to adjourn the meeting at 9:05 pm. Shepard M. Harris, Mayor ATTEST: Judy Nally, Administrative Assistant Regular Meeting of the City Council September 17, 2013 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on September 17, 2013 at 6:30 pm. The following members were present: Clausen, Harris, Pentel, Scanlon and Schmidgall. Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Pledpe of Alleqiance Mayor Harris introduced the new Parks and Recreation Director, Rick Birno who led the Pledge of Allegiance. A moment of silence was observed in honor of the Joseph Johnson who was killed in a car accident in Golden Valley. The Council also expressed appreciation for staff who responded to the accident. Board/Commission Oath of Office and Presentation of Certificate of Appointment Mayor Harris administered the oath of office and presented Certificates of Appointment, mugs and city pin to: Craig McDaniels and Andy Wo1d, Envision Connection Project Board of Directors. Approval of Aqenda MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the agenda of September 17, 2013 as amended: Addition of Request to Attend National League of Cities Congress of Cities and Exposition. Approval of Consent Aqenda MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the agenda of September 17, 2013 as amended: removal of Authorization to Install Yield Signs - Ardmore Drive, Woodstock Avenue Continued Item - Second Consideration - Ordinance #504 -Amending Section 10.23 Regarding Recreational Fires and Receipt of July 2013 Financial Reports. *Approval of Minutes - Citv Council Meetinq —Julv 2, 2013 MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the City Council Meeting minutes of July 2, 2013 as submitted. Regular Meeting of the City Council September 17, 2013 Page 2 *Approval of Check Reqister MOVED by Pentel, seconded by Scanlon and motion carried unanimously to authorize the payment of the City as submitted. *General Business License MOVED by Pentel, seconded by Scanlon and motion carried unanimously to authorize the issuance of license as recommended by staff. *Solicitor's License - Stephan's Floor Coverinqs LLC MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the solicitor's license for Stephan's Floor Coverings LLC. *Minutes of Boards and Commissions MOVED by Pentel, seconded by Scanlon and motion carried unanimously to receive and file the minutes as follows: Planning Commission - July 22, 2013 Joint Water Commission - June 5, 2013 Envision Connection Project Executive Board - July 18, 2013 Tri-City Council - May 23, 2013 Human Services Fund - July 8, 2013 *Authorization to Siqn Aqreement with Pro-Tec Desiqns for Securitv Improvements Phase II MOVED by Pentel, seconded by Scanlon and motion carried unanimously to authorize the City Manager to Sign the ContraCt with Pro-Tec Design for installation of Phase II security improvements in City Hall for$58,457.21. Authorization to Install Yield Siqns -Ardmore Drive and Woodstock Avenue Council Member Pentel had questions regarding the placement of the yield signs. Jeannine Clancy answered questions from the Council. Regular Meeting of the City Council September 17, 2013 Page 3 Authorization to Install Yield Siqns -Ardmore Drive and Woodstock Avenue - Continued Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-82 RESOLUTION TO ESTABLISH A TWO-WAY YIELD CONTROL AT THE INTERSECTION OF WOODSTOCK AVENUE AND ARDMORE DRIVE (FOUR-WAY APPROACH INTERSECTION) The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel and Scanlon and Schmidgall; and the following voted against the same: Schmidgall, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Board/Commission Appointment MOVED by Pentel, seconded by Scanlon and motion carried unanimously to make the following appointment: Envision Connection Project Board of Directors Mike Berger 1 year term term expires - December 31, 2014 Continued Item - Second Consideration - Ordinance #504 -Amendinq Section 10.23 Reqarding Recreational Fires Council Member Clausen wanted to clarify that Council will not consider Ordinance #504 and take no action. MOVED by Clausen, seconded by Schmidgall and motion carried unanimously to take no action on Second Consideration of Ordinance #504, and direct staff to prepare a new proposed ordinance amendment regarding recreational fires for consideration at a future Council/Manager meeting. Receipt of Julv 2013 Financial Reports Mayor Harris had questions regarding the financial reports. Thomas Burt answered questions from the CounciL MOVED by Harris, seconded by Clausen and motion carried unanimously to receive and file the July 2013 Financial Reports. Regular Meeting of the City Council September 17, 2013 Page 4 Continued Public Hearinq - Ordinance #503 - Final Desiqn Plan Approval - PUD #112 - The 3.9.4 Apartments - Global One Golden Vallev, LLC, Applicant (item continued to 10/15/13 Council Meetinq) Mayor Harris introduced the agenda item. Thomas Burt and Allen Barnard answered questions from the Council. MOVED by Pentel, seconded by Clausen and motion carried unanimously to continue the public hearing for consideration of Ordinance #503, Final Design Plan Approval, PUD #112, The 3.9.4. Apartments, Global One Golden Valley, LLC, Applicant to the October 15, 2013 City Council Meeting. Continued Public Hearinq - Easement Vacations to Vacate Allev and Easements in the Plats of Sprinq Green South and Reqistered Land Survev No. 106 (The Three.Nine.Four Apartments) (item continued to 10/15/13 Council Meetinq) Mayor Harris introduced the agenda item. Thomas Burt answered questions from the counciL MOVED by Pentel, seconded by Scanlon and motion carried unanimously to continue the public hearing for consideration of the easement vacations for the Spring Green South and Registered Land Survey No. 106 (The Three.Nine.Four. Apartments) to the October 15, 2013 City Council Meeting. Declaration of Hazardous Buildinq - 422 Cloverleaf Drive Mark Kuhnly, Fire Chief, presented the staff report and answered questions from the Council. Allen Barnard answered questions from the Council MOVED by Pentel, seconded by Clausen and motion carried unanimously to order removal of hazardous building at 422 Cloverleaf Drive and direct staff to proceed pursuant to the order. Announcements of Meetinqs Some Council Members may attend the Golden Valley League of Women Voters meeting on September 21, 2013 at 9 am at Davanni's. Council Member Clausen will represent the Council at the Breck Upper School Dedication on September 21, 2013 at 9:30 am at Breck School. Council Member Clausen will represent the Council at the Douglas Drive Apartments neighborhood Meeting on September 26, 2013 to be held at the Honeywell Learning Center at 7 pm. Regular Meeting of the City Council September 17, 2013 Page 5 Announcements of Meetinqs - Continued Some Council Members may attend the Valley Volunteer Day on September 28, 2013 from 9 am to 4 pm at 8:30 am at various locations. The next City Council meeting will be held on October 1, 2013 at 6:30 pm. Some Council Members may attend the Arc Event on October 3, 2013 at 6:30 pm at Deb and Tim Reisner home at 1560 Oregon Avenue North. The Golden Valley League of Women Voters Forum will be held on October 9, 2013 at 7 pm at the City HaIL A League of Women Voters Hopkins School District Candidate Forum will be held on October 24, 2013 at 6:30 pm at Hopkins City Hall. Mavor and Council Communications Mayor Harris reviewed the Hennepin County Bottineau Update Meeting held on September 16, 2013 and the discussions he held with Hennepin County staff. Request to Attend National Leaque of Cities Conqress of Cities and Exposition Mayor Harris reviewed his request to attend the Nation League of Cities Congress of Cities and Exposition which will be held in November. MOVED by Clausen, seconded by Schmidgall and motion carried to approve Mayor Harris attendance at National League of Cities Congress of Cities and Exposition to be held November 13 to November 16, 2013 in Seattle, Washington. Council Member Pentel voted no. Adiournment MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to adjourn the meeting at 7:31 pm. Shepard M. Harris, Mayor ATTEST: Judy Nally, Administrative Assistant ci�� oaf Finance Departrnent 763-593-8013/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting November 19, 2013 Agenda Item 3. B. 1. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments � Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. ci��y o�f � � � ��„ ��,� Finance Department 763-593-8013/763-593-8109(fax) Executive Summary For Action Goiden Valley City Council Meeting November 19, 2013 Agenda Item 3. B. 2. Approval of Housing and Redevelopment Authority Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the Housing and Redevelopment Authority. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. i Golden Valley Human Services Fund (GVHSF) Meeting Minutes September 9, 2013 Present: Amy Clements, Hilmer Erickson, Kathryn Frommer, Elissa Heilicher, Alan Ingber, Garolyn Kaehr, Connie Sandler, Toots Vodovoz and Peggy Watkins. Also present: Joanie Clausen, Council Liaison, Andrew Wold, appointed GVHSF member and Jeanne Fackler, Staff Liaison. Not Attending: All members were in attendance. Call to Order: Sandler called the meeting to order at 6:45 p.m. Agenda Changes or Additions: Distribution of Guidelines for Board and Commission members, Data Privacy Training DVD and updated roster was added to the agenda. Welcome new member: New member, Andrew Wold, was introduced and welcomed to the commission. Sandler notified the members that Craig McDaniels will also be joining the Commission next month. August 12 minutes: Erickson moved and Clements seconded the motion to approve the minutes from August 12. The motion passed unanimously. Agency Presentations: No agencies were requested to present at the meeting. Applications for Funding: Sandler gave an overview of the GVHSF's fundraising events. The following agencies have applied for funding from the GVHSF for 2014: Agency Request Previous grant/year Community Mediation $3,000 $1,500/2012 Crisis Nursery $10,000 $5,000/2013 Dinner At Your poor $8,000 $7,000/2013 Canvas Health/Crisis Connection $2,500 $2,000/2013 PRISM $10,000 $10,000/2013 Senior Services HOME $5,000 $5,000/2013 Senior Services Outreach $3,500 $3,500/2013 The Bridge for Youth $5,000 $3,500/2011 TreeHouse $5,000 $5,000/2013 TOTAL $52,000 $42,500 Members discussed the applications for funding with tentative funding as follows: Agency Request Tentative amount Community Mediation $3,000 $2,000-$3000 Crisis Nursery $10,000 $3,000 Dinner At Your poor $8,000 $7,500 Canvas Health/Crisis Connection $2,500 $2,000 PRISM $10,000 $7,500-10,000 Senior Services HOME $5,000 $5,000 Senior Services Outreach $3,500 $3,500 The Bridge for Youth $5,000 $3,500 TreeHouse $5,000 $3,500 TOTAL $52,000 $37,500-$41,000 Representatives from PRISM and Community Mediation will be asked to present at the October 14 meeting. Final funding amounts will be discussed after the presentations in October. Other Business: TCGMC: Sandler has been in contact with the director of the Chorus. Four dates for the concert have been selected by the Chorus: March 14, March 15, March 21 and March 22. Sandler will contact Breck School to see which dates will work for the school. A Saturday evening concert would be the GVHSF member's first choice. Clements contacted the quartet "Hold the Olives" to perForm prior to the TCGMC. Fees are being negotiated with both groups and Breck. Ticket prices were discussed with a $25 general admission ticket and a $50 reserved seating ticket. Clements found "eventbrite.com as a website to promote and sell tickets for the event. Sandler suggested the GVHSF apply for a grant from the Community Foundation to underwrite the event. This will be done once the date and fees have been set. � Community Foundation: Sandler gave a brief history of the Community Foundation. The GVHSF will send a letter to the Community Foundation asking for the donations made to the GVCF in the name of the GVHSF. Distribution of Data Privacy Training DVD: The Data Privacy Training DVD was given to members attending the meeting who had not previously received the DVD. Guidelines for Board and Commission members: The Council passed the revised Guidelines for Board and Commission members at their September 3�d meeting. Members received the revised guidelines. Clausen reported one of the revisions dealt with terms for the Chair. Updated Roster.• The updated roster was distributed to members. Sandler reminded the members that the next meeting is scheduled for Monday, October 14. Adjournment: Erickson moved to adjourn the meeting, Heilicher seconded the motion. The meeting was adjourned at 8:25 p.m. Respectfully submitted, Connie Sandler, GVHSF Chair Jeanne Fackler, Staff Liaison MINUTES Human Rights Commission (HRC) City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 Manager's Conference Room August 27, 2013 Commissioners present: Andrew Snope, Chair Adam Buttress, Vice-Chair Jonathan Burris (arrived 6:05 pm) Brian Cook Christopher Jordan Carla Johnson Ethan Meirovitz Payton Perkins Debra Reisner Commissioners absent: None Staff Liaison: Chantell Knauss Assistant City Manager The meeting was convened at 6:30 pm by Chair Snope. Introductions were made. Approval of June 30, 2013 Minutes Motion by Commissioner Jordan, second by Commissioner Reisner to approve the minutes. Motion carried 8-0. Council Updates —August 13, 2013 Council/Manaqer Meetinq Chair Snope explained that he had attended the August 13, 2013 Council/Manager Meeting to present the Human Rights Commission 2013 Work Plan, which includes the September 11 Day of Service and Remembrance and movie viewing with facilitated discussion. Council was very supportive of the HRC's 2013 Work Plan and agreed to the ideas presented. U�date on Global Golden Vallev August 11, 2013 International Day at Market in the Vallev Commissioner Jordan explained that due to a scheduling conflict, the International Day would not take place on August 11. It will likely be postponed to 2014. Human Rights Commission August 27,2013 Meeting Minutes Page 1 of 3 Update on 2013 Work Plan September 11 Day of Service & Remembrance Second Harvest Heartland has reserved a shift from 6-8 pm on September 11 for 50 volunteers. The online volunteer registration through Second Harvest Heartland will remain open to Golden Valley HRC volunteers until 3-4 days prior to the event. If all 50 volunteer spots are not filled by then, the registrations will open for general volunteers. Commissioner Johnson will provide Knauss with weekly updates of the number of volunteer registrations, which Knauss will provide to Commissioners. MN Nice? Community Event Commissioners agreed the event should run from 6:30-8:00 pm (45 minutes for the movie viewing and 45 minutes for the facilitated discussion). Commissioner Jordan spoke with MN Nice? Director Fischer and Mr. Fischer is available to participate on Thursday, November 21, 2013. Mr. Fischer is requesting a $250 speaker fee, plus transportation expenses. Commissioner Jordan will talk with Mr. Fischer on details of his requirements. Commissioner Perkins spoke with Mr. Bennett at FAIR Crystal school and was told that FAIR Crystal's auditorium would only be available on Thursdays, November 7 and 14. Because the dates at FAIR Crystal will not work with Mr. Fischer's availability, Knauss will check with Allianz on the availability of using their auditorium. Commissioner Meirovitz expressed his enthusiasm for the topic of bullying and his motivation for wanting to serve on the HRC. He has also written a program which he has performed for several times for students in grades 3-7 and that he is willing to put on for the HRC, should the MN Nice? event not work out. It was the consensus of the Commission that the panel for the discussion include, if possible: a counselor or therapist, a representative from one or both of the Robbinsdale and Hopkins school districts (i.e. a Principle or Assistant Principle or Guidance Counselor), as well as an experienced facilitator on the topic. Commissioner Meirovitz volunteered to contact the Assistant Principle at Hopkins Jr. High School. Commissioner Jordan volunteered to contact the Robbinsdale school district. Commissioner Burris will contact Executive Director of OutFront Minnesota, Monica Meyer and Commissioner Reisner will research the facilitator for the Lagoon's "Bully" event and make contact. The Commission agreed that Knauss work with City Communications staff to develop logo, branding and marketing options for movies with discussion since these may be recurring events offered by the HRC. 2014 Work Plan Ideas: Martin Luther King, Jr. — Day of Service Commissioners discussed promoting a Day of Service which would include promoting up to three different opportunities that community members would be able Human Rights Commission August 27,2013 Meeting Minutes Page 2 of 3 to volunteer or participate. For example, if someone is not able to volunteer time, they would be able give a charitable contribution/donation of goods or money. Commissioners discussed the idea of partnering with some of the organizations that the Golden Valley Human Services Fund (GVHSF) provides grant monies. Knauss will obtain a list of grant recipients for the next meeting. Commissioners discussed the idea of hosting the General Mills Martin Luther King, Jr. Day Breakfast at a satellite location with a live broadcast. General Mills sponsors the event each year in downtown Minneapolis and tickets are difficult to acquire and sell out quickly. Commissioner Burris suggested naming the HRC's Martin Luther King, Jr. Day of Service, "The Golden Valley Welcome Service Day." Adjourn Motion by Commissioner Buttress, second by Commissioner Burris to adjourn the meeting at 8:12 pm. Motion carried 9-0. Follow-up Items: • Commissioner Johnson —weekly updates on September 11 volunteer registration numbers to Knauss. • Commissioner Jordan — details on Mr. Fischer's speaking fee and transportation expenses. • Commissioner Jordan — contact Robbinsdale school district to see if they would be interested in having someone participate on the discussion panel. • Commissioner Reiser—find out who facilitated the "Bully" discussion at the Lagoon Theatre event and make contact with that person on availability and interest in facilitating "MN Nice?" discussion. • Commissioner Burris —contact Monica Meyer, Executive Director of OutFront Minnesota to see if she would be interested in facilitating "MN Nice?" discussion. • Knauss contact Allianz to see if their auditorium would be available. • Knauss to work with Communications staff on movie and discussion logo, branding and marketing options. • Knauss to get list of GVHSF grant recipients. RespectFully Submitted, Chantell Knauss Assistant City Manager Approved by HRC: Human Rights Commission August 27,2013 Meeting Minutes Page 3 of 3 MINUTES Envision Connection Project Executive Board August 15, 2013 7 pm City Hall Council Conference Room Directors Present: Blair Tremere (Acting Chair), Lynn Gitelis, Jim Heidelberg, Helene Johnson, Dean Penk, Wendy Rubinyi, Marshall Tanick Directors Absent: Sharon Glover, Cindy Inselmann, Philip Lund, Mike Schleif Staff Liaison: Cheryl Weiler, Communications Manager 1. Call to Order The meeting was called to order by Tremere at 7:25 pm with a quorum. 2. Approval of Agenda Moved by Rubinyi and seconded by Heidelberg to approve the agenda. Motion carried. 3. Approval of July 19, 2013 Minutes Moved by Johnson, seconded by Penk. Motion carried, with Gitelis and Rubinyi abstaining. 4. Old Business 5. Reports and Updates Bridge Builders Quarterly Event set for Sept 7 at the Courage Center. Weiler will send Lund contact information from the Jobs Foundation, which is interested in connecting with Bridge Builders. Envision Award Penk contacted the people in charge of the Trees for Tyrol initiative and will work with them to finalize a draft of the Envision Award summary. The Board agreed to also find a way to recognize the efforts of Assistant City Forester Tim Teynor. Lilac Plantinq-September 28 Staff reported the usual activities for promoting the event. Valley Volunteer Day-September 28 Penk contacted the former organizer to get information and will talk to Tim Teynor about potential sites for buckthorn busting. A pumpkin painting activity is confirmed at Peaceful Valley Montessori, and Penk will pursue a trash pickup activity. Penk may also check with City Park Maintenance Supervisor AI Lundstrom about a storm sewer stenciling activity, and he will talk to City Volunteer Coordinator Sandy Werts about taking sign-ups for the events. Tanick asked if participants could be recognized somehow, and the consensus was to develop a certificate for each event, and possible include a City pin. Weiler will bring certificate samples to the next meeting. Golden Valley Business Council The next meeting is Aug 28, 7:30 am, at Byerly's. 2014 Hall of Fame Tanick will form a subcommittee and recruit new members from the community. Input is welcome. The goal is to have another induction event in spring 2014. Tremere suggested reporting subcommittee membership to the City Council. Weiler will promote the need for subcommittee members in the City newsletter, website, and other venues. Tanick will be the contact person. Ice Cream Social Tanick will chair a subcommittee including Glover, Heidelberg, and Tremere to address issues regarding potential future growth of the event, criteria and guidelines for sponsors, and identity and accountability. Subcommittee will meet before Thanksgiving and report to the Board so recommendations can be made to the City Council before planning starts for the 2014 event. Tremere pointed out that for all events, funding must be secured before the event, and Weiler added that all donations must be accepted formally at a City Council meeting. Weiler also suggested the subcommittee include the City Parks and Recreation Director in the discussion as the event occurs as part of a City park program. Global Golden Vallev Johnson reported that the Global Golden Valley event was canceled this year because Market in the Valley has already booked other entertainers for that day and the groups miscommunicated. The Global Golden Valley group will meet Sept 16 to discuss moving forward. It was suggested that Valley Days may be a better fit, and the group may consider it. 6. Communications 7. Other Business Election of Officers Tremere pointed out that although the bylaws list terms of office at three years, the City Council resolution ends the Envision Board in December 2014. He also pointed out potential conflict of interest if an elected officer of the Envision Board was also an elected officer of the Golden Valley Community Foundation. Heidelberg added that conflicts exist for many, and that Foundation members could recuse themselves from Envision decisions involving Foundation funding. Board consensus was that membership on the Foundation is not a conflict. Tremere opened nominations for officers. Tanick nominated Tremere, who declined. Tremere nominated Tanick, who declined. Tremere nominated Gitelis, seconded by Tanick. Johnson nominated Heidelberg, seconded by Rubinyi. Gitelis was elected chair with four votes to Heidelberg's three. Tanick nominated Heidelberg for vice chair, seconded by Tremere. Vote was unanimous. 2014 Work Plan and Budget Consensus was to table until Sept 19 meeting. Group asked to add status of Bridge Builders to next agenda. 8. Future Meetings The next meeting will be Thursday, Sept 19, 2013, 7:30 pm, City Hall Council Conference Room. Change in time due to scheduling conflict with staff liaison. 9. Adjournment Moved by Gitelis and seconded by Tremere. Motion carried. The meeting adjourned at 9:15 pm. Blair Tremere, Acting Chair ATTEST: Cheryl Weiler, Staff �iaison _ _ _ ; � ' Item 4A I3CWMC 10-17-13 � r ` � s Bassett Creek Watershed Management Commission p � (� kyli GV�iM,�., ".. F i drn M!t�'iJ:p : dhii h ' � � ��a s ; ai ''. i i d D - 1Eo°��h�u� r"�°t��Pi��li n ; � I��y � '� r f '". R I�illr tllall �+ �;��;N�� > � �� , ` �1��"!��CIRI�� `�� "��' , ��'�,��;. ; i�y ��i .,�ti�i�ili li I i�i� �=rg ��Wtiil - t��%� {_ � ��i ih� �i�ie ��. � ! ilipi4 n y� � � �, �� ' �� 'L�� `�I"i� ��. �,'�; E �s„ysd'N�i; ' . �.,..�;i � n��Ci�,i , j'��5 � �� p��.,� s Y 4,� i"' _., � x��h�� I��i� �� e�:,�°° F isH��r,;� iw�c`��_ ��"� a� �t�� W�� w tiry i��,��Il livi�'J� �Y Fi �"'i p��F�..tis'�t? ♦'.: - d 'L„_ iF ��.�� ,i k��n.��r� ,2. t��q,841j"��i�� 7r('�i�'��7arcF��',v�'��i� fi.��t -� 4T��v^T#�i.T!��i��'"��4 "`.��4 a�'� ,z a �;e��) I�I��u�IJ;.��. »s �„�'!'� �h� � � � �4 ,� ,� ,�� a� : ��p �, � = � ,�,�,� � � . ,: : ��. �...��seE.`,w'��`��'I�h��PM��'��""�,, � �`"; �. , .__._r�'�.u i;�ir!,w�� `°��,isu�`�hi�i,9�i`�}�:.,t».�-,-.. . . �v�nw ."'a�i��+rir.=. ... . ,, . ,, ..�. ,� , . . :'..��.�,��t�avN��N u Commissioners and Staff Present: Crystal Commissioner Guy Mueller Robbinsdale Not represented Golden Valley Commissioner Stacy Hoschka, St.Louis Park Commissioner Jim de Lambert,Vice Treasurer Chair Medicine Commissioner Clint Carlson Lake Administrator Laura Jester,Keystone Waters LLC Minneapolis Commissioner Michael Welch Attorney Charlie LeFevere,Kennedy&Graven Minnetonka Commissioner Jacob Millner, Engineer Karen Chandler,Barr Engineering Co. Secretary New Hope Alternate Commissioner Pat Recorder Amy Herbert Crough Plymouth Commissioner Ginny Black,Chair Technical Advisary Committee(TAC)Members/Other Attendees Present: Derek Asche,TAC,City of Plymouth Jeff Hafner,Rainbow Treecare JoAnn Atkins,Plymouth Resident David Hanson,Alternate Commissioner,City of Golden Valley Stanley Atkins,Plymouth Resident Chris Long,TAC,City of New Hope Laura Betker,KARE 11 Linda Loomis,BCWMC Next Generation Plan Steering Committee Chair Jeannine Clancy,TAC,City of Golden Valley Tom Mathisen,TAC,City of Crystal Lois Eberhart,TAC, City of Minneapolis Richard McCoy,TAC,City of Robbinsdale Perry Edman,TAC,City of St.Louis Park Tom Meerson,Minneapolis Resident Joe Fox, Staff,City of Golden Valley Jeff Oliver,TAC,City of Golden Valley Erick Francis,WSB &Associates Bob Paschke,Staff,City of New Hope Christopher Gise,Golden Valley Resident Mike Payne,City of Plymouth Technical Advisory Committee(TAC)Members/Other Attendees Present: 1 BCWMC 5eptember 19, 2013, Meeting Minutes John O'Hara,Plymouth Resident Erich Schroeder,Plymouth Resident Liz Stout,TAC,City of Minnetonka Jerry Thelen,Plymouth Resident Andrea Weber,Minneapolis Park and Rec Board Robert White,New Hope Resident Pete Willenbring,WSB &Associates ' 1. CALL Tt�UR�3E�r�NC1 R4LL CALL On Thursday, September 19,2013,at 8:34 a.m. in the Council Chambers at Golden Valley City Hall,Chair Black called to order the meeting of the Bassett Creek Watershed Management Commission(BCWMC)and asked for roll call to be taken.The cities of Minneapolis,Minnetonka,and Robbinsdale were absent from the roll call. ' �, C�'�'I�N�'�R.I�.VI,�IN N�N-AFGENI?A iTEMS ; No citizen input. 3.AGENlltA [Commissioner Michael Welch arrives] Chair Black requested to move up agenda item 7A—Four Seasons Mall Area Water Quality Project—so that it would be handled after agenda item 4—Consent Agenda. Commissioner de Lambert moved to approve the agenda as amended.Alternate Commissioner Crough seconded the motion.Upon a vote,the motion carried 7-0 [Cities of Minnetonka and Robbinsdale absent from vote]. [Commissioner Jacob Millner arrives] ' �. CQI�I�EI�TT A�ENllA Commissioner Hoschka moved to approve the Consent Agenda.Commissioner de Lambert seconded the motion. Upon a vote,the motion carried 8-0 [City of Robbinsdale absent from vote]. [The following items were approved as part of the Consent Agenda:the August 15,2013,BCWMC meeting minutes,the monthly financial report,and payment of the invoices] The general and construction account balances reported in the Financial Report prepared for the September 19, 2013,meeting are as follows: 2 BCWMC September 19, 2013, Meeting Minutes Checking Account Balance $578,045.28 TOTAL GENERAL FUND BALANCE $578,045.28 TOTAL CASH&INVESTMENTS ON- $2,931,541.15 HAND (9/11/13) CIP Projects Levied—Budget Remaining ($3,050,474.54) Closed Projects Remaining Balance ($118,933.39) 2013 Anticipated Tax Levy Revenue $494,829.94 Anticipated Closed Project Balance $375,896.55 ' S. 4LD`�i.7SINF.SS : A. Four Seasons Mall Area Water Quality Project(CIP-NL-2) [previously agenda item 7A.]: Lancaster Lane Diversion Project Update and Approval of 90% Plan Set. Derek Asche provided an overview(via PowerPoint presentation) of the project, which addresses an impairment of New Hope's Northwood Lake. He described the project's history and timeline and the project's 90%plan set. He said that the City is looking for the Commission's approval of the 90%plan set and for direction to complete the plans.He explained that if the Commission approves the project today,it would go to the Plymouth City Council in October with the plans and specifications and the order for bidding,and subsequently it would go back in front of the City Council to award a contract.He said that unless there is other direction,this is the last time that the Commission would see it until the project starts moving forward and the Commission gets project updates from staff. He relayed the project team's responses to the Commission's comments on the 90%plan set and highlighted the comments submitted to the City by the Commission Engineer after the Engineer's August 28"'site walk- through of the proposed project site.Mr.Asche announced that an article about the project ran in yesterday's Star Tribune and generated to the City of Plymouth several e-mails and phone calls in opposition to the project.He reported that the cost estimate of the project as reflected in the feasibility study was$650,000,but the current construction estimate is closer to$1,000,000.Mr.Asche explained the difference in the cost estimates and said that the increase includes$15,000 in new trail construction,which would be paid for by the city, and potentially$60,000 in trail repairs, should any trails be damaged during construction, $15,000 for additional cross vanes based on Commission comments,and$140,000 for higher than expected cost per tree for removal. Mr.Asche described that another additional cost is the Lancaster Lane project,which is a future BCWMC CII'project that the City of Plymouth would like to do at the same time as the Four Seasons Mall Area project because there is an economy of scale associated with doing both projects at the same time. He said that the costs for the Lancaster Lane project is$40,000 for the storm sewer plus$115,000 for compost that would be used to stabilize soils.Mr.Asche described the costs that have been accrued to date on the Four Seasons Mall Area Water Quality Project and reported that those costs total$97,000 to date. 3 BCWMC September 19, 2013, Meetinq Minutes Commissioner Welch noted that at the last meeting he had asked that the City of Plymouth find out the percentage of phosphorous from that catchment area that this project will remove and asked if that information is available.He also asked how much of a phosphorous reduction for Northwood Lake in terms of a 1'MDL[Total Ma�cimum Daily Load] would be achieved through this project.Mr.Asche responded that as an estimate this project would remove 75 to 100 pounds of phosphorous. He estimated that there would need to be 350 to 400 pounds removed in order to reach the water quality goals in Northwood Lake,meaning that the Four Seasons Mall project would be roughly 25%of the loading that would need to be reduced. He noted that a TMDL would provide precise numbers,but he sees that this Four Seasons project would provide a big chunk of the overall phosphorous reduction that will be needed.Mr.Asche also clarified that not all of the phosphorous loading into Northwood Lake is coming from Plymouth. Chair Black said that she walked the project site yesterday and looked at the zone that would be impacted by this project. She said that they looked at how trees could be preserved and the City also has marked some of those trees that could be saved and those trees that could be trimmed so that the plantings would have enough light to grow.Chair Black provided an explanation of TMDLs.Mr.Asche noted that since the Minnesota Pollution Control Agency(MPCA)has moved to a watershed-wide model for TMDLs and only moves through so many watersheds per year,the Northwood Lake would be part of a TMDL in 2020.There was commissioner discussion of the estimated goal of removing 350 to 400 pounds of phosphorous from entering Northwood Lake and questions to Mr. Asche about projects that could help accomplish that goal. Commissioner Mueller asked Mr.Asche questions about the tree removal proposed in the project and asked him to describe in more detail the proposed ravine improvements.Mr.Asche described the proposed removal of 214 trees in the ponding area, 192 trees in the center channel,and 593 trees in the left and right channels combined and explained that for this project trees were defined as trees four inches in diameter or larger.He also described the current plan for the ravine improvement.There was discussion of the tree inventory and the species identified. Commissioner Welch said that he hears Mr.Asche saying that there aren't a lot of big value capital project opportunities for Northwood Lake.Mr.Asche responded that the feasibility study eliminated many options for this water quality project.He reminded the Commission that the feasibility study outlined two options,one of which was the alum treatment station.Mr.Asche reminded the Commission that the alum treatment station is an expensive project and would need more long-term maintenance and at the time of its discussion on the feasibility study,the Commission decided to do the pond and stream restoration project. He concluded that something has to change to improve the water quality of Northwood Lake and this project would get to that goal. Commissioner Welch asked for the Commission Engineer to provide an overview of the project. Engineer Chandler made a brief presentation and highlighted the remaining project concerns that the Commission Engineer would like to see addressed. She said that the Commission Engineer also would like to see the revised plans again for review prior to the City submitting them to the Plymouth City Council,and therefore she recommended that the Commission grant conditional approval of the project subject to administrative review,unless the Commission would like to see the plans again.There was discussion of the concerns raised by Engineer Chandler and questions about how to balance the need for getting big equipment in to do the work to access the channels with the desire to utilize hand work in order to save trees. Commissioner Welch commented that he didn't think it would be cost effective for people with no training to redesign projects but it is the people's job to raise questions. Members of the public raised their questions and concerns about the project.Resident John O'Hara voiced his 4 BCWMC September 19, 2013, Meeting Minutes concern about how this project would damage the woods and affect the wildlife. He said that the issues could be fixed in a more minor way than the proposed project.He also raised his concern about the flooding of his street and the U.S.Bank parking lot.Mr.O'Hara read from the Plymouth city code and relayed information he had gathered from an attorney. Resident Erich Schroeder thanked Mr.Asche for his work to answer questions about the project,but said that he found out about this project pretty late in the process and said a lot of the information he found out only by his own investigation until the article in the Star Tribune. He asked the Commission to re-evaluate other possible projects for accomplishing the phosphorous reduction goals.Mr. Schroeder noted that the mitigation of the wetlands were not pursued because it was going to cost approximately$1,000,000,but he said that the new cost estimates of this project is $1,000,000, so now maybe the Commission would be willing to do some mitigation of those wetlands. He also pointed out that there are two or three open lots on the other side of Highway 169 just before the culvert empties into the lake, which might be available space for a project.Mr. Schroeder remarked that he thinks the project would result in a significant decrease in his property value because there would be more noise filtering through from roads and the highway,would be less attractive, and would offer less privacy.He said that mature forests are valuable and should be protected and not cut. Resident Jerry Thelen said that he walked the creek yesterday and saw that a lot could be improved just by cleaning it up and removing downed trees.He said that he thinks that the problem of phosphorous going into Northwood Lake could be improved by focusing on the immediate area around Northwood Lake and by educating the homeowners around the lake about yard care,leaf removal, and grass clippings removal. Resident Robert Wlute explained that the watershed for Northwood Lake is 1,300 acres,which is a huge watershed for a 15-acre lake, and he noted that 60% of the watershed is in Plymouth and the rest is in New Hope.He explained that he is the volunteer water quality sampler for Northwood Lake through the Metropolitan Council's CAMP program(Citizen-Assisted Monitoring Program). Mr.White said that he doesn't like having trees cut down,but Northwood Lake does need help, and he and the residents around Northwood Lake appreciate the Commission undertaking this project. Resident JoAnn Atkins said that her family moved to this house in 1990 because of the green space. She said that she can't understand working to improve the quality of life elsewhere when it destroys the quality of life in her neighborhood.Ms. Atkins said that the green space is so important and is worth saving. She noted that the creek is dry almost all year except after snow melt or a torrential rain. There was a discussion of the project and the decision to move away from constructing pond NB-07. Mr. Asche answered questions from the residents and the Commission. Various possible alternatives were discussed including using the treatment of multiple ponds and burying the stream section in an underground pipe. Mr.Asche reminded the group that wetland mitigation may be required with some alternatives and that is very expensive and that burying a stream likely would not be palatable with regulatory agencies. Commissioner Mueller moved that the Commission postpone taking action on this project in order for the Commission to consider the project further.There was no second on the motion. Commissioner Hoschka moved to approve the 90%plans.Commissioner Millner seconded the motion. Commissioner Mueller asked how the Commission is going to take into account a11 of the concerns raised and said that the Corrunission needs time to rethink the project.The Commission discussed possibilities including a tree removal plan,the timeline of the project,and what information could come back in front of the Commission. 5 BCWMC September 19, 2013, Meeting Minutes Commissioner Mueller moved to amend the motion to include that the revegetation plans would come in front of the Commission for review and there would be another look at shade species while putting together that plan. Commissioner Carlson seconded the amendment. Commissioner Welch remarked that the approval by Hennepin County does not mean that this project is a foregone conclusion because the Commission needs to get several steps to line up in order to make a project happen. He also stated that the Commission needs to look at its notice provisions because it is getting comments at the 90%plan stage and is hearing that residents had not known of the project.Commissioner Welch said that he is not in favor of a delay unless the Commission is very specific with what it wants to see and when it is going to come back. He commented that he is hesitant to go back to it,but there is the idea of the alum injection system at the mouth that could potentially provide a similar benefit without losing the trees. There was discussion of the amendments to the motion.Commissioner Mueller reworded his amendment request to be that a tree removal plan and revegetation plan get brought back in front of the Commission. There was further discussion on the motion,the amendment,and what the Commission would review again. Administrator Jester noted that the amendment includes taking into consideration for the final plans the concerns voiced at today's meeting. Upon a vote,the motion to approve the amendment to the motion carried 8-0 [City of Robbinsdale absent from vote]. Commissioner Welch requested that the Commission amend the motion to include that the final plans be submitted to the Commission for review along with a brief treatment of the alum injection system as an alternative to the proposed project and a brief treatment of other alternatives in the area. Commissioner Muller seconded the amendment.Commissioner Welch amended his amendment to add that it will be left it to the discretion of the Engineer that if any of the comments brought forward today raise any significant new opportunities the Engineer and staff believe should be brought to the Commission's attention,the Engineer is authorized to bring them to the Commission.Upon a vote,the motion to amend the motion carried 8-0 [City of Robbinsdale absent from vote]. Upon a vote,the amended motion carried 7-1 [City of Crystal voted against the motion;City of Robbinsdale absent from vote]. Engineer Chandler clarified that the Engineer's memo included recommendations to approve the 90%plans and authorize the City of Plymouth to move forward with preparation of final plans and contract documents and construction of the project. She said that she wants to be clear on whether the Commission authorized the City of Plymouth to move forward with construction at this time or not. Chair Black said that the Commission approved having the final plans brought back in front of the Commission. Lancaster Lane Diversion Project Update Engineer Chandler recommended that the Commission remove the Lancaster Lane diversion project as a BCWMC CIP(Capital Improvement Program)project.Engineer Chandler explained(with a map in the memo provided)that when the project was put into the BCWMC's CIP,it was thought that the water coming down Lancaster Lane went east,and the idea behind the CIl'diversion project was to move the water coming down Lancaster Lane and have it flow west. However,after further investigation,it is now known that the water actually already flows west and into the wetland.Therefore,the diversion project is not necessary. Engineer Chandler explained what the City of Plymouth would be doing at Lancaster Lane within the Four Seasons Mall project and described how the work would change the location of where the water flows into the 6 BCWMC September 19, 2013, Meeting Minutes wetland so that there is better treatment. Commissioner Welch moved to remove the Lancaster Lane Diversion project from the BCWMC's CIP. Commissioner Millner seconded the motion.Upon a vote,the motion carried 7-0 [City of New Hope abstained;City of Robbinsdale absent from vote]. Chair Black called for a five minute recess.Following the recess,Chair Black called the meeting back to order at 10:50 a.m. 6.NEW BUSINESS A. Review of Main Stem Restoration Project: Golden Valley Road to Irving Ave.N—50% Development Plans Pete Willenbring of WSB&Associates made a brief presentation of the project,its status, and its 50% development plans.Andrea Weber of the Minneapolis Park and Recreation Board stated that the MPRB is supportive of the project and has been working to help make it a successful project. Mr.Willenbring noted there were 21 locations in need of work which is more than those identified in the feasibility study. Some locations will include placement of rock for bank stabilization. Some tree removal is necessary along banks. Commissioner Welch noted that he is very concerned about the east side of the bank-the Fruen Mill portion of the project. He said that he thinks the project needs to keep moving forward even if the property issues there are not straightforward.Ms.Eberhart pointed out that when the feasibility study was done,additional sites to the east were identified but not proposed for this part of the project because of additional contamination issues. She stated that the project was split into two parts and the next part will come up in about 2017 and will address bank stabilization closer to downtown.Ms.Eberhart recommended that the project continues working with the property owner of Fruen Mill for that second part of the project and to do so sooner rather than later. She added that when she talked to the property owner several years ago,he was on board with it.Ms.Weber followed up with further details about the communications with the property owner and the decision not to include that section in this part of the project. Commissioner Welch moved to approve the 50%development plans with the direction that the Commission Engineer's comments continue to be addressed.Alternate Commissioner Hanson seconded the motion.U��on a vote,the motion carried 8-0 [City of Robbinsdale absent from vote]. ' �. PUBLIC FI�A�NG' ; ', A. Receive Comments from Public on Proposed 2014 Capital Improvement Program(CIP) Projects Chair Black opened the public hearing.Engineer Chandler provided a brief description of the three projects. Resident Christopher Gise thanked the BCWMC for considering the alum project far Twin Lake.He noted that authorized or not,there is considerable use of the lake by the general public and he raised the concern of how the public will be notified of the alum treatment during the dosage period.Engineer Chandler said that the alum treatment is typically a fall project,which minimizes the use of the lake. Chair Black called for questions and comments.Hearing none,she closed the public hearing. 7 BCWMC September 19, 2013, Meeting Minutes 6. NE�V T3USYNESS(cantin�ied). A. Adopt Major Plan Amendment to Include 2014 CIP Projects Alternate Commissioner Hanson moved to approve Resolution 13-04"Resolution Approving Watershed Plan Amendment."Commissioner de Lambert seconded the motion.Uvon a vote,the motion carried 8-0 [City of Robbinsdale absent from vote]. B. Resolution 13-05: Ordering 2014 Improvements,Designating Members Responsible for Construction,Making Findings, Certifying Costs to Hennepin County,and Approving Agreement with City of Golden Valley for Construction of Briarwood/Dawnview Water Quality Improvement Project Alternate Commissioner Hanson moved to approve Resolution 13-05. Commissioner Mueller seconded the motion.Commissioner Welch requested a change to the Cooperative Agreement,item 2 and asked that the language"subject for approval"be made clearer for both parties to the agreement about what that means.He requested that the language be revised to:plans and specifications will be approved by the Commission before contract documents are let for bids.Commissioner Welch said that Mr.LeFevere can revise the language using words that convey that meaning.Alternate Commissioner Hanson and Commissioner Mueller approved the friendly amendment.Upon a vote,the motion carried 8-0 [City of Robbinsdale absent from vote]. C. Schaper Pond Diversion Project Administrator Jester provided a summary of the meeting with the MPCA [Minnesota Pollution Control Agency] and the DNR[Department of Natural Resources] to discuss the project. She explained that more information is needed to find out the project's potential impacts on Schaper Pond.She reported that Engineer Chandler has estimated that the cost of researching and pulling together that information will be$2,000, which will come out of the budget for the Schaper Pond CIP project.Administrator Jester said that staff needs direction from the Commission to move ahead with the work and reported that it is staff recommendation to move ahead with the work.Alternate Commissioner Hanson moved to authorize staff to move ahead a more detailed evaluation on impacts to Schaper Pond at a budget level of$2,000.Alternate Commissioner Crough seconded the motion. Commissioner Welch asked how the project could degrade the water quality of Schaper Pond.Engineer Chandler provided an explanation and described how the project will result in water sitting in the pond for a longer period of time,which raises the concern for the DNR and the MPCA that the water quality of the pond will be affected. She said that she thinks that Barr Engineering Company has good data from the feasibility study monitoring and will be able to answer that question readily.Engineer Chandler said that a wetland functions and values assessment will provide the other necessary information.There was discussion on when to bring the information back in front of the Commission before sending it on to the group.Chair Black asked a question about a possible change in the project's design.Mr. Oliver responded and provided reasons on why that change would not be a feasible option. The Commission directed staff to move ahead with the permitting process and to bring back the information at the Commission's October meeting.Attorney LeFevere stated that staff will come back with a contract. Upon a vote,the motion carried 8-0 [City of Robbinsdale absent from vote]. [Commissioner Millner departs the meeting.] 8 BCWMC September 19, 2013, Meeting Minutes D. Twin Lake In-lake Alum Treatment Project Item deferred to future meeting. E. Review of Main Stem Restoration Project: Golden Valley Road to Irving Ave.N—50% Development Plans—[See discussion under agenda item 6A.] F. Set TAC Meeting Date and Agenda The Commission approved the TAC holding a meeting on October 7`h to discuss the agenda items listed in the Administrator's memo and as taken from previous Commission direction. '7. G1LI?BLT�II�IES�(continuec�) A. Four Seasons Mall Area Water Quality Project—[See discussion under agenda item 5.] B. Receive Update on Next Generation Plan Development Administrator Jester provided a brief update and reported that the Commission needs to set a Commission and TAC workshop in the near future,ideally in October. She reported that the Plan Steering Committee is seeking Commission approval of three Plan goals,as highlighted in the memo and included in the meeting packet.Plan Steering Committee Chair Linda Loomis mentioned discussions that the Committee had related to certain policies and said that the Commission needs to come to resolution on those topics.There was discussion about planning the workshop for October.The Commission decided to hold an abbreviated regular meeting for October with the workshop immediately following. C. Budget Committee Recommendations. Administrator Jester provided an overview of the memo on this topic in the meeting packet. She listed the staff recommendations,including using funds from under budget items,not moving the$10,000 earmarked for TMDL studies from the Administrative Fund to the TMDL studies fund and suspending the erosion control inspections.There was discussion of the proposal to cancel the flood control inspections. Commissioner Welch moved to approve the recommendations as listed in the memo.Chair Black asked for a friendly amendment to defer making a decision on the flood control inspection cancellation until the BCWMC's October meeting. Commissioner Welch accepted the friendly amendment. Commissioner de Lambert seconded the motion. Upon a vote,the motion carried 7-0 [Cities of Minnetonka and Robbinsdale absent from vote]. D. Decide on BCWMC Meeting Time There was discussion on the time of the BCWMC's monthly meeting and what might work best for Commissioners,TAC members,and the public. The Commission decided to change its official meeting time to 8:30 a.m. and directed staff to make the change official. E. Review of Clean Water Fund Grant Draft Applications Mr. Oliver said that Golden Valley has a few comments.Chair Black said he should send them to the Commission Engineer.Commissioner Welch moved to approve staff submitting the applications. Engineer Chandler asked for the Commission direction on how much funding to request.The Commission agreed that the applications should ask for the maximum amount. Commissioner Carlson seconded the motion.Upon a vote,the motion carried 7-0 [Cities of Minnetonka and Robbinsdale absent from vote]. [Commissioner Hoschka departs the meeting.] 9 BCWMC September 19, 2013, Meeting Minutes F. Consider Grant Payment to Meadowbrook School for 2010 Water Quality Education Project Alternate Commissioner Crough moved to approve payment of the full amount of$992.08 to Meadowbrook Elementary. Commissioner de Lambert seconded the motion. ,U�on a vote,the motion carried 6-0 [Cities of Golden Valley,Minnetonka, and Robbinsdale absent from vote]. ' 8. COMMiTN�CATI()1�IS A. Administrator: No Administrator Communications aside from written memo in packet B. Chair:No Chair Communications G Commissioners:No Commissioner Communications D. Committees: i. Administrative Services Committee Administrator Jester provided a short update of the Committee's last meeting and the discussion of the Medicine Lake water level issue. She said that the recommendation for action that came out of that meeting is that she conducts a poll of the Medicine Lake stakeholders in order to identify issues.The Commission agreed with the recommendation. E. Legal Counsel:No Legal Communications F. Engineer:No Engineer Communications 9.INFOItMATIUN ONLY(Availa�le at htxn;//www.basseftcreel�wma.or�/Meetin�:�12Q13J2U1�- Se `teinb�erl�tfl3�e te�nberMe�tin a�k+��.ht� A. Grant Tracking Summary and Spreadsheet B. Freshwater Society Report:MN's Groundwater: Is Our Use Sustainable C. October 8r''Speaker on Asian Carp(Event Sponsored by Freshwater Society http://freshwater.orgi D. Notice of WCA Applications for Berg Site and 11 Saratoga Lane in Plymouth E. Construction Dewatering DNR Water Appropriation Permit for Hampton Inn,Minnetonka F. West Metro Water Alliance—June Meeting Minutes 1Q:,A�JC)IIRNMENT . ' Chair Black adjourned the Bassett Creek Watershed Management Commission Special Meeting at 11:44 a.m. Amy Herbert, Recorder Date Secretary Date 10 �2�"� C)� !:. Finance Department 763-593-8013/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting November 19, 2013 Agenda Item 3. D. Receipt of October 2013 Financiai Reports Prepared By Sue Virnig, Finance Director Summary The monthly financial report provides a progress report of the following funds: General Fund Operations Conservation/Recycling Fund (Enterprise Fund) Water and Sewer Utility Fund (Enterprise Fund) Brookview Golf Course (Enterprise Fund) Motor Vehicle Licensing(Enterprise Fund) Storm Utility Fund (Enterprise Fund) Equipment Replacement Fund (Capital Projects Fund) General Fund Operations: As of October 2013, the City uses$2,368,475 of fund balance to balance the General Fund Budget. Attachments • October 2013 General Fund Financial Reports- unaudited (2 pages) • October 2013 Conservation/Recycling Fund Financial Report- unaudited (1 page) • October 2013 Water and Sewer Utility Fund Financial Report - unaudited (1 page) • October 2013 Brookview Golf Course Fund Financial Report- unaudited (1 page) • October 2013 Motor Vehicle Licensing Fund Financial Report - unaudited (1 page) • October 2013 Storm Utility Fund Financial Report- unaudited (1 page) • October 2013 Equipment Replacement Fund Report (1 page) Recommended Action Motion to receive and file the October 2013 Financial Reports. City of Golden Valley Monthly Budget Report-General Fund Expenditures October, 2013(unaudited) � Over % 2013 October YTD (Under) Of Budget Division Budget Actual Actual Budget Expend. oo� Council $286,185 30,920 248,835 ($37,350) 86.95% 003 City Manager 729,810 49,753 524,581 (205,229) 71.88% o0a Transfers Out 444,710 0 294,710 (150,000) 66.27% (1) 005 Admin. Services 1,594,515 97,724 1,281,868 (312,647) 80.39% oos Legal 135,000 5,548 58,415 (76,585) 43.27% (2) oo� Risk Management 300,000 63,274 262,532 (37,468) 87.51% 01� General Gov't. Bldgs. 525,990 50,371 455,366 (70,624) 86.57% o�s Planning 323,750 24,096 245,542 (78,208) 75.84% 022 Police 4,862,455 362,196 3,839,756 (1,022,699) 78.97% 023 Fire and Inspections 1,591,200 174,463 1,300,541 (290,659) 81.73% 035 Public Works Admin. 321,545 26,281 256,389 (65,156) 79.74% o3s Engineering 668,745 68,022 459,364 (209,381) 68.69% 03� Streets 1,385,115 99,687 1,066,228 (318,887) 76.98% os5 Community Center 72,910 4,070 36,709 (36,201) 50.35% oss Park&Rec.Admin. 665,465 48,000 498,220 (167,245) 74.87% os� Park Maintenance 1,006,895 83,428 802,384 (204,511) 79.69% 068 Recreation Programs 420,095 33,483 466,963 46,868 111.16% TOTAL Expenditures $15,334,385 $1,221,316 $12,098,403 ($3,235,982) 78.90% (1)The remaining$150,000 will be made with a budget adjustment(council resolution later this year). (2) Legal bills are billed through September. City of Golden Valley Monthly Budget Report-General Fund Revenues October, 2013 Percentage Of Year Completed 83.00% Over % 2013 October YTD (Under) of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $11,967,780 0 6,212,303 ($5,755,477) 51.91% (1) Licenses 191,510 7,595 229,244 $37,734 119.70% (2) Permits 693,200 190,149 1,060,661 $367,461 153.01% (3) Federal Grants 0 0 14,350 $14,350 State Aid 10,500 0 35,366 $24,866 336.82% (4) Hennepin CountyAid 24,000 0 11,521 ($12,479) (5) Charges For Services: General Government 43,560 601 35,641 ($7,919) 81.82% Public Safety 151,385 12,446 129,492 ($21,893) 85.54% Public Works 140,000 11,412 123,086 ($16,914) 87.92% Park&Rec 423,750 26,714 550,086 $126,336 129.81% Other Funds 981,500 73,062 768,363 ($213,137) 78.28% Fines& Forfeitures 280,000 29,172 293,435 $13,435 104.80% Interest On Investments 100,000 0 900 ($99,100) 0.90% (6) Miscellaneous Revenue 227,200 24,520 182,147 ($45,053) 80.17% Transfers In 100,000 8,333 83,333 ($16,667) 83.33% (7) TOTAL Revenue $15,334,385 $384,004 $9,729,928 ($5,604,457) 63.45% Notes: (1) Payments are received in July, December, and January. (2)Apartments, Pawn and Liquor License revenue were higher than budgeted. (3) Building permit revenue increased with new home construction. (4) Police Training was paid in August. Safe and Sober is billed on time spent. (5} Payment for officer to be part of the Violent Offenders Task Force. (6) Investment income is allocated at year end. (7)Transfers are monthly. City of Golden Valley Monthly Budget Report-Conservation/Recycling Enterprise Fund October 2013 (unaudited) Over 2013 October YTD (Under) % Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 56,500 0 56,773 273 100.48% Recycling Charges 274,950 24,257 207,141 (67,809) 75.34% (3) Miscellaneous Revenues 25,000 8,106 8,106 (16,894) (4) Interest on Investments 5,000 0 0 (5,000) 0.00% (1) Total Revenue 361,450 32,363 272,020 (89,430) 75.26% Expenses: Recycling 397,250 44,173 311,242 (86,008) 78.35% (2) Total Expenses 397,250 44,173 311,242 (86,008) 78.35% (1) Interest Earnings are allocated at year-end. (2) This includes through September services as of YTD. (3) Recycling Charges are through October 2013 (City Utility Bill). (4)This includes Mighty Tidy revenue. City of Golden Valley Monthly Budget Report-Water and Sewer Utility Enterprise Fund October,2013(unaudited) Over 2013 October YTD (Under) % Budget Actual Actual Budget Current Revenue Water Charges 4,103,415 577,435 3,532,855 (570,560j 86.10% Sewer Charges 3,300,970 291,652 2,477,879 (823,091) 75.07% Meter Sales 5,000 1,271 6,181 1,181 123.62% MCES Grant Program 0 0 125,522 125,522 Penalties 120,000 9,081 91,309 (28,691) 76.09% Charges for Other Services 275,000 12,189 202,226 (72,774) 73.54% State Water Testing Fee Pass Through 43,000 4,087 34,649 (8,351) 80.58% Certificate of Compliance 60,000 4,250 70,750 10,750 117.92% Interest Earnings 50,000 0 0 (50,000) 0.00% Total Revenue 7,957,385 899,965 6,541,371 (1,416,014) 82.21% Expenses: Utility Administration 1,703,005 241,330 1,202,146 (500,859) 70.59% Sewer Maintenance 2,291,115 172,561 1,893,541 (397,574) 82.65% Water Maintenance 4,141,820 549,993 3,323,753 (818,067) 80.25% Total Expenses 8,135,940 963,884 6,419,440 (1,716,500) 78.90% City of Golden Valley Monthly Budget Report-Brookview Golf Course Enterprise Fund(3) October, 2013 (unaudited) Over 2013 October YTD (Under) % Budget Actual Actual Budget Current Revenue Green Fees 880,780 43,198 747,453 (133,327) 84.86% Driving Range Fees 105,000 2,973 81,431 (23,569) 77.55% Par 3 Fees 180,000 7,297 135,370 (44,630) 75.21% Pro Shop Sales 78,500 6,242 79,665 1,165 101.48% Pro Shop Rentals 228,600 16,702 216,912 (11,688) 94.89% Concession Sales 214,700 11,136 204,420 (10,280) 95.21% Other Revenue 67,325 373 68,711 1,386 102.06% Interest Earnings 10,000 0 0 (10,000) 0.00% (1) Less:Credit Card Charges/Sales Tax (40,000) (5,673) (23,895) 16,105 59.74% (4) Total Revenue 1,724,905 82,248 1,510,067 (214,838) 87.54% Expenses: Golf Operations 659,860 51,017 542,703 (117,157) 82.25% (2) Course Maintenance 718,285 51,195 557,973 (160,312) 77.68% Pro Shop 107,395 5,195 100,016 (7,379) 93.13% Grill 170,330 10,161 158,516 (11,814) 93.06% Driving Range 46,645 3,736 34,084 (12,561) 73.07% Par 3 Course 22,350 252 3,710 (18,640) 16.60% Total Expenses 1,724,865 121,556 1,397,002 (327,863) 80.99% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end. (3) Course opened April 26 and closed November 10. (4) Credit card fees are through August. City of Golden Valley Monthly Budget Report-Motor Vehicle Licensing Enterprise Fund October 2013 (unaudited) Over 2013 October YTD (Under) % Budget Actual Actual Budget Current Revenue Interest Earnings 2,000 0 0 (2,000) 0.00% (1) Charges for Services 391,915 26,579 260,730 (131,185) 66.53% Total Revenue 393,915 26,579 260,730 (133,185) 66.19% Expenses: Motor Vehicle Licensing 399,915 28,539 286,826 (113,089) 71.72% Total Expenses 399,915 28,539 286,826 (113,089) 71.72% (1) Interest Earnings are allocated at year-end. City of Golden Valley Monthly Budget Report-Storm Utility Enterprise Fund October, 2013(unaudited) Over 2013 October YTD (Under) % Budget Actual Actual Budget Current Revenue Interest Earnings 50,000 0 0 (50,000) 0.00% (1) Storm Sewer Charges 2,228,920 196,081 1,834,164 (394,756) 82.29% Bassett Creek Watershed 196,000 500 484,649 288,649 247.27% Miscellaneous Receipts 0 2,635 2,635 State Grant-Other 0 0 22,190 22,190 (3) Tota) Revenue 2,474,920 199,216 2,343,638 (131,282) 94.70% Expenses: Storm Utility 1,636,425 116,500 1,542,994 (93,431) 94.29% (2) Street Cleaning 121,780 1,641 63,268 (58,512) 51.95% Environmental Control 287,845 21,816 188,440 (99,405] 65.47% Debt Service Payments 437,140 87 438,749 1,609 100.37% Total Expenses 2,483,190 140,044 2,233,451 (249,739) 89.94% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end and. 2012 PMP and 2013 PMP are not complete. (3) Project Reimbursement. 2013 Equipment Replacement Fund(CIP)-Fund 5700 2013 October YTD Budget Total Actual Remaining Revenues: Proceeds-Certificate of Indebtedness 750,000 0 762,372 12,372 Sale of Assets 35,000 17,180 80,875 45,875 Miscellaneous 540 540 540 Interest Earnings(a�located at year end) 15,374 0 0 (15,374) Transfers from DUI Fund D 0 35,000 35,000 Total Revenues 800,374 17,720 878,787 78,413 Expenditures: Program# Project Number Project Name Bond Expenditures 0 0 9,148 (9,148) (1) 5701 V&E-001 Marked Squad Cars(Police) 35,000 0 110,374 (75,374) (2) 5702 V&E-002 Computers and Printers(Finance) 60,000 6,298 45,910 14,090 5703 V&E-003 Imaging System(Finance) 15,000 0 7,747 7,253 5711 V&E-011 Passenger Vehicle(Fire) 35,000 0 33,447 1,553 5795 V&E-047 Pickup Truck(Park) 30,000 0 26,348 3,652 5790 V&E-048 Rotary Mower(Park) 95,000 0 98,375 (3,375) 5796 V&E-057 Pickup Truck(Park) 53,000 0 51,082 1,918 5720 V&E-058 Fire Hose(Fire) 30,000 0 9,800 200 5786 V&E-064 Sidewalk/Maintenance Tractor(Street) 155,000 0 146,459 8,541 5791 V&E-085 Utility Vehicle(Fire) 35,000 0 33,447 1,553 (3) V&E-088 Single Axle Dump Truck(Street) 235,000 0 0 235,000 5788 V&E-092 Marked Squad Digital Recording System(Police) 80,000 0 96,711 (16,711) 5793 V&E-117 BobcatToolcat(Park) 50,000 0 49,740 260 (4) V&E-123 Trailer(Park) 10,000 0 0 30,000 5794 V&E-124 lawn Mower(Park) 20,000 0 20,845 (845) 5792 V&E-125 Skid Loader(Street) 60,000 0 60,862 (862) Total Expenditures 978,000 6,298 800,295 177,705 (1)Two sqi 2 squads total;Includes replacement of one squad from accident (2)Compu1 Computers are replaced every 4-5 years and purchased throughout the year based on available time. (3),(4)Needs to be approved and purchased. Cl��1 C?� , Public Works Department 763-593-8U3Q/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting November 19, 2013 Agenda Item 3. E. Call for Public Hearing to Vacate Easements at 5400 and 5430 Glenwood Avenue (Meadowbrook School) Prepared By Jeannine Clancy, Director of Public Works Eric Eckman, Public Works Specialist Summary Hopkins School District,the owner of Meadowbrook School at 5430 Glenwood Avenue, has acquired the former Crisis Nursery located at 5400 Glenwood Avenue and is incorporating it into the overall school campus. The school district plans to remodel the 5400 Glenwood building for classroom space and construct a small addition to the southeast corner of the existing school building. In addition, a tunnel will be constructed to connect the school to the 5400 Glenwood building. The parcels will be consolidated and the property re-platted to accommodate the improvements. As part of the platting process, the existing easements must be vacated and new easements dedicated on the proposed plat to better reflect the location of existing and proposed utilities and drainage areas. Staff has sent a letter to all private utility companies requesting their review and comment. It is anticipated there will be no objections to this easement vacation. No notice to the Commissioner of Natural Resources is required for this vacation. If City Council approves the call for public hearing, staff will publish and post a notice of public hearing and send letters to all affected property owners consistent with state statute. Attachments • Proposed Vacation - Drainage and Utility Easements as Shown on Plats of Meadowbrook School P.U.D. No. 90 and Meadowbrook School Addition (1 page) • Proposed Vacation - Easement per document No. 3064690 (1 page) • Proposed Vacation - Easement Retained per Resolution No. 99-87 and Recorded as Doc. No. 7195916 (1 page) • Easements Proposed in the Plat of Meadowbrook School 3rd Addition P.U.D. No. 90 (1 page) • Resolution Establishing a Public Hearing on December 17, 2013 to Consider Vacation of Easements in Meadowbrook School P.U.D. No. 90 and Meadowbrook School Addition (5400 and 5430 Glenwood Avenue) (1 page) Recommended Action Motion to adopt Resolution Establishing a Public Hearing on December 17, 2013 to Consider Vacation of Easements in Meadowbrook School P.U.D. No. 90 and Meadowbrook School Addition (5400 and 5430 Glenwood Avenue). PROPOSED VACATION - DRAINAGE AND UTILITY EASEMENTS AS SHOWN OIV PLAT ()F MEADOWBR�OK SCHO(JL P.U.D. NO. 90 i � � � � � i �� ; ��c� I ��9� ' ti yo I J i �� i � .s � � r 4 •' ,�3 .• ' yp S�• � y� � '� 4 e, A� � � '�,'k}�'� �. '� � � � ^u rt �t� ; �Y � �. � • i , , , � I `j .. VO4 � r. i I ! � �J , � �. a �a�� °�� n � � � GLENWOOD AVENUE ' ' � � G � � 4 y �__.� C t � • � 5 y I ��``,- CI,EA+p,Q�D a `' � � � � �� AV�jyUE I I �.. ``"'... NORTH DENOTES EASEMENT DEDICATED AND SHOWN ON PLAT OF MEADOWBRO(JK SCHOOL P.U.D. NO. 90 0 120 SCALE PROPOSED VACATlON DESCRlPT10N: All drainage and utility easments shown on the CC}R�I ERSTO�I E Plats of MEADQWBROOK SCHQOL P.U.D. N0. 90, and MEADOWBROOK SCHDOL ADDITtON, Hennepin Caunfy, LAN� SURVEVWG, INC Minnesota. PROPOSED VACATION - EASEMENT PER DOC. NO. 306469�J ,, �,� G�`y {9�'C� O9�L�fi,9.t- y��0 'o 0 u . L�. �.� i. ' �,�: L s�� `� � '4 � � y. � � � �,��'P � � C I :a u 1 ?� a� 0=' K ''' . � y�'�t �.. , .e r. 1 I _J r - --------- � �, � � � r� � L�, �, � � a CLENN'OOD AVENUE G � � Q � _, � � . � � � �` �' y � N ' �_` C�� C ' I ~'`'--.. A��E ( ( � �"` .► NORTH DENOTES EASEMENT PER DOC. NO. 3064690. 0 120 ��' SCALE PROP�SED VACATIDN DESCRIPTI�N: All o f th e u tili ty easem en t describ ed in Docum en f CD R N E RSTO(�E �o. 3064690 lying wifhin the plat of MEA�OWBRO�iC SCHDOL P.U.D. N0. 90, Hennepin County, Minnesota. LAN� SURVEYING, iNC PROPOSED VACATION - EASEMENT RETAINED PER RESOLUTI�JN I�O. 99-$7 AND RECORDED A5 DOC. NO. 7195916 �� 9�y ��bc� ��4< ?.,� l� u {� ~ � s ' 4II,�9 M r. �� . P � ,� � ,�� ( t � C 0ti'�G� � �. ot t I r y I . U � J �------ ---- .�J' I ¢' �� 4 � h GLENWOOD AVENUE I '' 4 � ! I i� � � C . �y � i. � � ( � 4 r ° � - j' `--- c�.k � I � �' "�Oa'� ( `' � Uf � ` ` NORTH DENpTES DRAINAGE AND UTILITY EASEMENT RETAINED IN THE VACATI(�N OF TURNER'S CROSSROADS PER 0 120 DOCUMENT NC}. 7195916 ; �� ' SCALE PROPOSE� VACA77�N I�ESCRIPTION: CO RN ERSTO�I E A/l drainage ond uti/ity easements os retoined under that part of Turner's Crossraads vacated per Resolufi�an 99-87, Recorded os Documenf No. LAN� SURVEYING, INC 7195916 lyinq within the Plat of MEAI�CIWBROOK SCHtJf1L P.IJ.D. N0. 90, Hennepin County, Minnesota. EASEMEt�TS PROPOSED IN THE PLAT OF MEADOWBR001� SCHOOL 3RD AQDITION P.U.D. NO. 90 i � � ; 2'� I ��'o� ; �'9`y 1 y� Q � �� i � � ;. F � ��. P� 'i^F'�� m�7 PROPOSED lOT Z ts,�ur,apm,� ; . � i 1 i � i I i ; �,;.� .�,� - _�..� i GLENWOOD AVENUE � I --- � � � r_ `_ °�, ' .� �� ( ( `'��°°^►�'vu� I �� I -..,_ NORTH DENOTES DRAINAGE ANd UTiLITY EASEMENTS PR4POSED IN THE PLAT OF MEADOBROOK SCHOOL 3RD ADDITION Q 120 P.U.D. NO. 90. �a SCALE *EASEMENTS ARE SHOWN ON THE PROPOSEfl PLAT. C{�RNERSTONE LAN1� SURVEYING, INC Resolution 13-99 November 19, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING A PUBLIC HEARING TO CONSIDER VACATION OF EASEMENTS IN MEADOWBROOK SCHOOL P.U.D. NO. 90 AND MEADOWBROOK SCHOOL ADDITION (5400 AND 5430 GLENWOOD AVENUE) WHEREAS, the City desires to consider vacation of all platted easements dedicated in the recorded plats of Meadowbrook School P.U.D. No. 90 and Meadowbrook School Addition, legally described as follows: Lots 1 and 2, Block 1, Meadowbrook School P.U.D. No. 90, Hennepin County, Minnesota; and Lot 1, Block 1, Meadowbrook School Addition, Hennepin County, Minnesota. WHEREAS, the City desires to consider vacation of easements created in Document Numbers 3064690 and 7195916, legally described as follows: All of the utility easement described in Document No. 3064690 lying within the plat of MEADOWBROOK SCHOOL P.U.D. NO. 90, Hennepin County, Minnesota; and All drainage and utility easements as retained under that part of Turners Crossroad vacated per Resolution 99-87, recorded as Document No. 7195916 lying within the plat of MEADOWBROOK SCHOOL P.U.D. NO. 90, Hennepin County, Minnesota. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Golden Valley hereby schedules a public hearing on December 17, 2013, at 7 pm. to consider vacation of the easements. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. �� Public Works Department 763-593-803q/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting November 19, 2013 Agenda Item 3. F. Authorize Contract Extension with North American Cleaning Services Prepared By Jeannine Clancy, Director of Public Works AI Lundstrom, Park Maintenance Supervisor Summary The City's contract for professional cleaning services with North American Cleaning ends December 31, 2013.The contract provisions allow for an extension to the contract term if desired by both parties. Furthermore, the provisions allow for an increase in an amount equal to the United States Consumer Price Index. Narth American Cleaning Services has requested a two-year extension with no increase in the original bid price. Staff has prepared a contract amendment, which extends the contract to December 31, 2014 for a total payment of services of$71,984 per year. The budget amount for 2014 is $85,000. Attachments • Letter from North American Cleaning Corporation, dated November 13, 2013 (1 page) • Amendment to Contract 04-01 between City of Golden Valley and North American Cleaning Services (1 page) Recommended Action Motion to authorize City Manager to sign the Amendment to Contract 04-01 between City of Golden Valley and North American Cleaning Services. t(!��L�%��(�G%/GB/� � � . �1'.o. Bo.�7277 �l�linneapo�is, �l�V SS407 Office: (612� 728-1906 Fa.�• (612� 722-8216 CeCC (612�275-3136 November 13, 2013 City of Golden Valley 7800 Golden Valley Rd Golden Valley, MN 55427 Attn: A1 Lundstrom: Thank you for your time and for giving North American Cleaning Corporation the opportunity to possibly serve your cleaning needs. We would like to continue our contract with City of Golden Valley without changing the terms and services of our current contract. Once again, North American Cleaning Corporation would like to thank you for your time. If you have any further questions, please don't hesitate to contact me directly at (612) 275-3136. Sincerely, Noe Arreguin President AMENDMENT Contract 04-01 between City of Golden Valley and North American Cleaning Services This amendment to Contract 04-01 is made this , 2013, by and between the City of Golden Valley ("City") and North American Cleaning Services ("North American") to perForm certain cleaning services for the City of Golden Valley. The original contract was for a period of two years from January 1, 2004 through December 31, 2005. The original contract was extended for a two-year period of January 1, 2006 through December 31, 2007 and it was extended a second, third and fourth time for a two-year period of January 1, 2008 through December 31, 2009 and January 1, 2010 through December 31, 2011and January 1, 2012 through December 31, 2013. The parties wish to extend the original contract for an additional one year from January 1, 2014 through December 31, 2014, with no change in compensation. NOW, THEREFORE, the parties hereto agree as follows: 1. Except to the extent modified by this Amendment, the contract befinreen the City and North American for cleaning services (the "Contract") is hereby ratified in all respeets. 2. The Contract is extended for an additional one-year period from January 1, 2014 through December 31, 2014. 3. The total yearly payment for contract services shall be in the amount of $71,984.00 each year. 4. Attached hereta as Exhibit A is the original contract. IN WITNESS WHEREOF the parties sign below. CITY OF GOLDEN VALLEY NORTH AMERICAN CLEANING SERVICES By By Thomas D. Burt Its: Its: City Manager V Y J/� YJ� . &��i'�. \f Public Works Department 763-593-8030/763-593-3988{fax) Executive Summary For Action Golden Valley City Council Meeting November 19, 2013 Agenda Item 3. G. Metropolitan Council Environmental Services Private Sanitary Sewer Rehabilitation Grant Program Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Mitchell Hoeft, PE, Utility Engineer Summary The Metropolitan Council Environmental Services (MCES) will be offering a limited number of grants to assist residents with reimbursement for rehabilitating all inflow and infiltration (I/I) defects within their private sanitary sewer iateral. To qualify for this reimbursement, residents must have received an initial inspection from the City and completed rehabilitation measures of their sewer after July 1, 2013. Residents are eligible for the lesser of$2,000 or one-third of the actual cost to fully rehabilitate their private sanitary sewer lateral for all (I/Ij defects. The grant money is available on a first- come, first-serve basis. The grant program will end when the MCES budget of$1,000,000 has been expended. When the program terminates, participating cities will be notified.The City will serve as the Grant Administrator for the funds. In order for the residents to be eligible,the City needs to adopt a resolution agreeing to participation in the program, confirm that it will adhere to certain project management criteria, and identification of City Officer(s)that are authorized to submit the Grant Claim Request form. Attachments • Resolution to Participate in the Metropolitan Council Environmental Services (MCES) Clean Water Fund Inflow and Infiltration Grant for Residential Sanitary Sewer Rehabilitation (1 page) Recommended Action Motion to adopt Resolution to Participate in the Metropolitan Council Environmental Services (MCES) Clean Water Fund Inflow and Infiltration Grant for Residential Sanitary Sewer Rehabilitation. Resolution 13-100 November 19, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION TO PARTICIPATE IN THE METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES (MCES) CLEAN WATER FUND INFLOW AND INFILTRATION GRANT FOR RESIDENTIAL SANITARY SEWER REHABILITATION WHEREAS, the City of Golden Valley will submit an application to MCES for participation in the MCES grant program which offers residents one-third reimbursement on residential sanitary sewer rehabilitation costs up to $2,000; and WHEREAS, the City Council authorizes the Director of Public Works or her designee to sign the grant agreement on behalf of the City of Golden Valley; and WHEREAS, the City agrees to act as a Grant Administrator for funds distributed by MCES to residents that have met the requirements for the grant monies; and WHEREAS, the City agrees to secure and retain documentation for all properties and have them available to MCES upon request; and WHEREAS, it is understood that the grant program terminates once MCES awards the total of$1,000,000 set aside for the program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley that the City on behalf of it's residents act as the Grant Administrator for MCES residential sanitary sewer rehabilitation reimbursements for residents that meet the MCES Clean Water Fund grant requirements. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Gt��1 t)� Public�Varks Department 763-593-8030/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting November 19, 2013 Agenda Item 3. H. Authorize the Cooperative Agreement with Hennepin County for Right-of-Way Acquisition for the Douglas Drive (CSAH 102) Reconstruction Project (Medicine Lake Road (CSAH 70)to TH 55) Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Eric Seaburg, EIT, Engineer Summary At the November 15, 2011 City Council meeting, Municipal Consent was authorized for the Douglas Drive reconstruction project. The Municipal Consent authorization included approval of the project background, project scope, project partners, cost estimate, design philosophy, and public participation process. In order to accommodate the proposed infrastructure improvements,the existing Douglas Drive right-of-way will need to be expanded in specific locations. The proposed right-of-way expansion is in accordance with the preliminary design layout which was approved by the City Council on November 15, 2011. The City and Hennepin County must work cooperatively to purchase the necessary property for the project.To that end, staff has been working with County officials to develop a cooperative agreement for the acquisition of right-of-way necessary for the project. The agreement is in the amount of$3,750,384 and is intended to cover all necessary expenses in connection with right-of-way acquisition. Under this agreement,the City will be reimbursed by the County for 50%of all right-of-way expenses incurred. Additionally, the agreement will cover all expenses for the acquisition of temporary and permanent easements necessary for the project. It is anticipated that right-of-way and easement acquisition will begin shortly after the approval of the attached cooperative agreement and continue through calendar year 2015. Attached are two resolutions. The first resolution authorizes the City Council to enter into the agreement with Hennepin County for right-of-way and easement acquisition. Under the agreement with Hennepin County,the City of Golden Valley will be responsible for executing the purchases. Therefore, the second resolution authorizes City staff to take all necessary steps and execute all necessary documents to acquire the right-of-way and easements. Attachments • Cooperative Agreement with Hennepin County for Right-of-Way Acquisition (9 pages) • Douglas Drive ROW Acquisition Location Map (1 page) • Resolution Authorizing the Cooperative Agreement with Hennepin County for Right-of-Way Acquisition Necessary for the Douglas Drive Reconstruction Project (1 page) • Resolution Authorizing the Acquisition by Purchase or Condemnation of Certain Real Property for Street Right-of-Way, Utility Easements, and Temporary Construction Easements for the Douglas Drive Reconstruction Project (2 pages) Recommendation 1. Motion to adopt Resolution Authorizing the Cooperative Agreement with Hennepin County for Right-of-Way Acquisition Necessary for the Douglas Drive Reconstruction Project. 2. Motion to adopt Resolution Authorizing the Acquisition by Purchase or Condemnation of Certain Real Property for Street Right-of-Way, Utility Easements, and Temporary Construction Easements for the Douglas Drive Reconstruction Project. Agreement No.PW 09-13-13 County Project No.1007 County State Aid Highway No. 102 City of Goldem Valley ` County of Hennepin AGREEMENT F4R RIGHT OF WAY ACQUISITION THIS AGREEMENT,Made and entered into this day of ,20 ,by and between the County of Iiennepin,a body politic and corporate under the laws of the State of Minnesata,herein.after referred to as the"County", and the City of Golden Valley,a body politic and carparate under the la.ws af the State af . Minnesota,hereinafter referred to as the"City": V�VITIVESSETH• WHEREAS,the City and County have been negotiating to bring about the camptete reconstruction of County State Aid Highway No. (CSAI� I Q2(Douglas Drive)from the Olson Highway{Trunl�Highway SS) Sauth Service Entrance to CSAH 70(Medicine Lake Road)in the City of Golden Valley; and WHEREAS,said improvements contemplate and include grading, surfacing,storm sewer, sanitary sewer,watermain,tra.ffc signal and other related improvements;and WI�REAS,the abovementione�i r�onstruction of CSAH 102 will be accomplished under County Project No. (C.P.) 1007(City Fxoject No. ,State Project No. (S.P.) 027-702-021, S.P.128-091-003),hereinafter referred to as the"Project"; and WHEREAS,the City has hired the consultant firm of VVSB and Associates,Inc.to prepare plans for the Project and will be responsible for the design of the Project;and WHEREAS,it is anticipatai that construction of the Project will begin during calendar yeaz 2416; and WHEREAS,it is desirable and advantageous to begin the acquisition of the new right af way,perma�ent easements,and temporary easements necessary to complete the Project;and WHEREAS,the City will be responsible far acquiring the necessary new right of way, permanent easements,and temporary easements necessary to construct the Project;and WHEREA►5,the City and the County desire to establish the terms and conditions by which the right af way and easements required for the Project are to be acquired,and to set forth the division af costs of properties acquired for these purposes;and - 1 - �%L � Agreement No.PW 09-13-13 CSAH 142;C.P. 1007 WHEREAS,it is cantemplated that said work be carried out by the parties hereto under the provisions of Minnesota Statutes,Section 162.17, Subdivision 1 and Sectian 471.59. NOW THEREFURE,IT IS HEREBY AGREED: I The Ciiy sha11 be responsible far the acquisition of.a11 new right af way,permanent easements,and temporary easements zequired to construct the Projec� It is hereby understood that the phrase"responsible for the acquisition of'as used in this Agreement shall be construed to mean the perforimance of all tasks and duties necessary and legally required to obtain the right to use the subject properties for the purposes set forth in this Agreement. Said rights ma.y be obtained by,but are not limited to,direct purchase,dedication, donation,or eminent domain. All new right of way,permanettt easements,and temporary easements acquit�ed.by the City to construct the Projec;t must me�t the approval of the Administrative Manager for the County's Land Acquisition Group or designated representative prior to being incorpora.ted into the pians far the Project. II The County hereby agrees to reimburse the City fifty(50)percent of alI acquisition costs incurred by the City for all new acquisitions required to construct the Project. Right of way acquisitions necessary for construction of the Project are shown in Exhibit "A",attached hereto and by this reference�made a part hereo£ As shown in Exhibit"A",the total estimated cost for right of way acquisition necessary for construction of the Project is Three Million Seven Hundred Fifly Thousand Three Hundred Eighty Four Thousand Dollars and Na Cents($3,750,384.00). � Included in Exhibit"A"is a cast eskixnate for atructure rem.avals{$210,OQ0.00). It is understood tbat if additional structure removals are required,or any environmental assessments or cleanup are required on any of the properties acquired,cost participation by the County far these items will be at the same percentage used to acquire the properry. It is understood by the City that the County will not have funds avaalable for its share of the right of way acquisition costs until the calendar years 2014 and 2015, -2- � Agreement No.PW 04-13-13 CSAH 102;C.P. 1007 On or af3ez January 1,2014,the City may invoice the County for its pxoportionate share of the right of way acquisition costs far the Project up to a maximum$1,000,400.00 for the 2014 calend�r yeaz. The remainder of the County's proportianate share of the right of way costs for the�Praject,estimated to be$875,192.00, shall be paid the City on or after January l,201 S. Invoices.prepared by the City and received by the County shall be itemized statements documenting Lhe actual acqui.sition and other costs inaurred by the City. The County hereby agrees to remit to the City the net amount stated on the invoice within forty-five(45)days after receipt of said invoice. � It is understood.by the parties that during development of detailed conshuction plans,right of way and/or easements needs may be identified in addition to those shown in Exhibit"A". It is furkher understood that if the City proposes additional cost sharing from the County,an amendment to this Agreement in accordance with Article XII herein will be required unless mutually agreed to in writing by the City Engineer and County Engineer respectively. III The acquisition costs incurred by the City as described herein shall include,but are not limited to the followizig: • monies paid to pmperiy owners,or on behalf of property owners,as part of negotiated settlements • costs ineurred with obtaining property through,and compliance with,Minnesota Sta.tute Chapter 117(e�minent domain),including all damages and awazds resultin.g therefrom + a�quisition consultant services • relocation expenses,i.ncludi.ng the costs of consultants used therefore • appraisals and appraisal services • title opinions and updates • dacument searches(judgment,name title,etc) � closing,canveyance and recordation fee.s and taxes • costs to maintain ar remove and dispose of vacant property,and any improvements thereon • casts incurred for the relocation,reconstruction, adjus�ment,and/or removal of exist�ng privaxe or public utility conduits or other structures lacated in or upon lands acquired and within present right of way when existing valid easements and/or permits provide for reirnbursement to the utiJ.ity owner for the relocation,reconstruction,adjustment, andlor removal of the existing utility facilities As previously mentioned,it is understood that a.cquisition costs shall be shared equally by the City and County: . -3 - ��-- Agreement No.PW 09-13-13 � CSAH 102;C.P. 1007 Darnages,as used in this section,pertains to a+cquisiti.on�costs allowed by Minnesota Statutes Chapter 117 an.d does not abzogate the meaning of the language set forth elsewhere in this Agrcement. , IV All payments to the City must be pos#�narked by the date due or a Iate penalty of one(1) percent per month,or fractian�ther�f,on the unpaid balance rovill be charged to the County. The County sha11 pay the amount due as sta.ted on the statement,notwithstanding any dispute of such . amount. Should a disputad amoun.t be resolved in favor of the County,the City shall rei.mburse the disputed amount plus daily interest thereon calculated from the date such disputed amaunt vvas received by the City. Daily interest shall be at the rate of one(1%)percent per month on the disputed amoun� V The City agrees to convey any existing property rights to the County over those lands owned by the City that aze required for construction of the Project. Said properly rights shall be granted to the County,at no additional cost beyond those enumerated in Articles II and III herein. It is further understood and agreed that upon completian of the Project,all CSAH lU2 right of way acquired by the City�s specified herein shall be conveyed to the Caun:ty at�no additional cost ta the County. Said canveyance shall be within one year after campletion of the Project. � In some instances the total acquisition of pmperties may result in the creation of remnant parcels of vacant land which are not required.for the Project. The City will use its best efforts, including madifying the design af the Project,to maximize the amount of developable properiy in remnant parcels. The manner of disposition of any such remnant parcels shall be in accordance with Minnesota State Statute 5ections 465.035,and the followi.ng: All proceeds from the sale of any remnant parcel created as a result of this Project sha11 be shared between the City and the County. Said praceeds and expenditures shall be shared at the same percentage used to acquire the original parcel. It is the City's intention to combine remnant pam,els whenever possible ta ma��imi��e the amowa.t of developable pzoperty. The City will begin the necessary steps for disposition of each re�mnant parcel no later than eighteen months after substantisl completion of the Project. -4- ' �L- Agreement No.PW 09-13-13 CSAH 102; C.P. 1007 It is understood that the Ciiy h;as acquired certain properties with Transit for Livable Communities funding. Properties acquired with the.se funds shall be exempt from the provisions herein. VII The City,at its sale cost and expense,will conduct Phase 1 Enviranmental Site Assessments(ESA),which may include but not be limited to reviewing the existing and available historical information pertaining to land use and condidons on all properties purchased by the City under this Agreement. In the event a Phase II ESA is required on any parcel,it is hereby undexstood and agreed that the City will assume the responsibility to have the Phase II ESA completed. All costs ancurred by the City for the completion of any required Phase II ESA, � including but nat limited to sampli.ng,analyzi.ng and chsracterizing the subsurface conditions of individual praperties,the costs of Minnesota Pollution Control Agency fees for technical review and issuance of liability assurance letters,as well as any subsequent enviroz�.men.tal clean-up that may be required shall be shared equally by the City and the County. In the event the Phase II ESA identifies contamination within the new right of way for the Project that must be abated,the City's sta£f will consult with t�e County's staff regarding the use of consultants and contractors as may be necessary for the aba.tement of the roadway right of way and obtaiming the approval of the 1Vlinnesata Pollution Cantrol Agency. Any clean up res�uired will be accomplished as part of the Project or under separate contracts administered by the City as may be warranted by the nature of the cleanup activities anrUor the impacts to the sched.ule of the Project. The City will inv�stigate and exhaust all availabie optians far payment of costs incurred related to any required Plia.se II ESA abatement of the new right of w�y. This includes, bat is nat limited to,responsible parties and governmental agencies. The County hexeby agrees ta reimburse the City for fifly percent(50%)of all costs incurred.by the City for the completion of the aforereferenced enviranmental work performed on properties associated with this Project for which the City does not receive reimbursement from other sources. VIII All records kept by the City and the County with respect to this Project sha11 be subject to examination by the representa.tives of each party hereto. It is understood that the City and County will enter inta a future cooperative agreement for cast participation and project r�sponsibilities associated with the consiruction of the Project. IX The City agrees to defend,indemnify and hold harrnless the Coun.ty,its officials,oi�'-tcers, agents,voluntcers and employees,from any liabilities,claims,causes of action,judgments, damages,lasses,costs or earpenses,including,zeasonable attorneys' fees,resulting directly or -5- �� Agreement No.P'Utr 09-13-13 CSAH 102; C.P. 1007 indirectly from any act or omission of the City,its contractors,anyone directly or indirectly employed by them; andlor anyone for whase acts andlor omissians they may be liable thereof. The City's liability shall be gaverned by the provisions of Minnesota Statutes,Chapter 466 ar other apglicable law. � The.County agrees to defend,indeYnnify,an.d hold haanless the City,its oi�cials,officers, agents,volunteers,and employees from any liability,claims,causes of action,judgments, damages,losses,costs,or expenses,including reasonable attorneys' fees,resulting directly or indirectly from any act or omission of the County,its contractars,anyone direcdy or indir�ctly employed by them,and/or anyone for whase acts and/or omissions they m.ay be liable thereof. The County's liability shall be gaverned by the provisions of Minnesota Statutes,Chapter 466 or other applicable law. The Caunty and the City each warrant that they are able to comply with the a£orementioned indemnity requirements through an insurance or self-insurance program. X It is further agreed that any and all employees of the City and all other persons engaged by the City in the performance af any work or services required ar provided for herein to be • performed by the City shall not be considered employees of the County,and that any and a11 claims that may or might arise under the Workers'Compensation Act or the Minnesata Econamic Security La.w on behalf of said employees while so engaged and any and all ciaims made by any third parties as a consequence of any act ar omission on the part vf said employees while so engaged an any of tha work or services provided to be rendered herein shall in no way be the obligation or responsibility of the County. Also,any�nd all emplay�s of the County and all other persons engaged by the County in the perforn�ance of any work or services required or provided for herein to be performed by the County sha11 not be considered employees of tb.e City,and that any and all claims that may or might arise under the Workers'Compensafiion Act or the Minnesota Economic Security Law on behalf of said employees while so engaged and any and all claims made by any third parties as a cons�quence of any act or omission on the part of said eznployees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the City. XI In order to coardinate the services of the County with the activities of the City so as to accomplish the purposes of this Agreement,the Hennepin County Engineer or a designated representative sha11 manage this Agreement on behalf of the County and serve as liaison between the County and the City. -6- .�1,.. AgreementNo. PW 09-]3-13 CSAH 102;C.P. 1007 In arder to coordinate the services of the City with the activities of the County so as to accomplish the purposes of this Agreement,the City Engineer or a designated representative shall manage this Agreement on behalf of the City and serve as liaison between the City and the County. I�I It is understood and agreed tt�at the entire agreement betwee�n the parties regazding the acquisitian af right of way and easements for the Project is contained herein and that tbis Agreement supersedes all oral agreements and negotiations between the parties reiating to the subject matter hereof. All items referred to in this Agreement are incorporateci or attached and are deemed to be part of this Agreement. Any alterations,variations,modi.fications, or waivers of provisions of this Agreement shail only be valid when they have been reduced to writing as an am.endment to#his Agreemen� XIII This Agreement may be cancelled prior to the completion of the objectives set forth herein with the mutual consent of both parties via an amentlment here�o. Cancellation may be considered in the event the anticipated acquisition costs andlor environmental cleanup costs to be paid by the parties increase substantially above those anticipated,or for any other reasons that may arise that' jeopardize the feasibility of the Project. In the event tlus Agreement is cancelled,the City agrees to reimburse the County all casts previously incurred by the County in accordance with the provisions of this Agreemen�. XIV The provisions of MiYUiesota Sta.tutes Section 181.59 and of�any applicable local ordinance relating to civil rights and discrimination and tbe Affu�mative Action Policy statement of Hennepin County shall be cansidered a part of this Agc�eement as though fully set forth herein. The parties sha11 at a11 times abide by the Minnesom Government Data Practices Act, Minn. Sta#ue 1301,et seq.,to the extent that the Act is applicable to data and documents in possession of either party. � The books,records,documents,and accaunting procedures and pracdces of either party relevant to this Agreement are subject to examination by either the Legislative Aud.itor or the State Auditor for a period of six yeazs ai�er the effective date of this Agreement. �7- ��`.. Agreement No.PW 09-13-13 CSAH 102; C.P. 1007 XVI ° The matters set forth in the "whereas"clauses at the beginning of tlus Agteement are incorporated into and made a part hereof by this reference. (this space left intentionally bdank) ` r �� \I\7� ` .��, Agrcement No.PW 04-13-13 CSAH 102;C.P. 1007 IN TESTIMQNY WHEREOF,The parties hereto have caused this Agreement to be executed by their respective duly authorized off cers as of the day and year fust above written. CTI'Y OF GOLDEN VALLEY (Seal) By: Mayor Date: And: Manager Date: CUUNTY OF HENNEPIN ATTEST: BY: By: Deputy/Clerk of the County Board Chair of its County Boazd Date: Date: APPROVED AS TO FORM: And: ,°� Counry Administrator " By; �,�.P.F,�=t��Y,Y�+� ` Date. A s' ta.nt Caunty Attorney j��'( �1,� And: Date: Assista,nt County Adminisirator,Public Works Date: APPROVED AS TO EXECUTION: RECOMMENDED FUR APPROV.AL: By: By: Assistant County Attorney Dir�ctior,Transportation Department and Counfiy Engineer Date: Date: -9- �� South Half North Half —,_ __ __-- ---.- ------ ____._ ----- � �- ------------------- ---- ----- ---- � �� d� � � r> I 500 , '� 1530 ' �E�ifsl $-�.��E +� � ,, � � � � � N � � � !� --- M te��,Lme 1531 'N ��--_ ..1_ j_. �-.i �_E--__ -'�:�.s�. 1, ' 2560 ' .- � .�. - - - , � � I o - - - - � ' i i , `- i��i.l��i:.�i �450 � `., `J 541 � p°� Z (�0�� 0�� °v I c.M� � N �� "� 2550 _ 2565 ��2� jl o m o c4 � o �, � G� co co , r> �'• __ `_' � ---=--- ---- co v , co , o ' `; � �h cfl `L D�C b� � �, c� o o c� M M � -+ `,--" t4-_--`_ _ ---� 2530 (---- -��s '' 2540 _ 2545 ' 2�' .- c�� O � � , v v v r> �------.--- � ; co � co , co co � �_� � � � t a �� 2530 I __ -= ---- . . 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(,�h�� 500 , t Hwy No 55 - _�__ _ . - --- -N r- r- - `�� ----- ., '�.� � gta e � 'n Z o � �, �o � c•� �o � �I y l � 1511 ' 510 �"..- ;:°° ._ " p ' O � I M M � i �. �� . ��, N I O � G� � I � � CO ( CMO CO CO � --�— - i � _ �16 0 �__.___,.__ ��t`t;1 a y - -- - 6125 . Q _ 0� t11�11 $t , � � � 1521 �,N 1520 ��i� � - _ -- � M �C � I � ' �- �n �n M Y�� 500 ��, - -- �,� '�1530 �1 � ��. 0� � . ��,� .ri;- � ,� L. �� I v c�o � °�'' `'' � - -- ��1531 � , _., _ „ � ---_ � I co ' ' __,. ---- - --- I I___. Q ! �' co co ,_ , _. � l _� �. � � � � ��1450 '�541 ��-, ' �O � Qo, � Pnnt Date:11/13/2013 Sources: e Douglas Dr Existing Right Of Way (ROV1n ---- Proposed ROW propertyLines(2053)and�Officefor - - - � Proposed ROWAcquisition ---- Temporary Easement AerialPhotography(2012). ROW Acqu�s�t�on o ,5a 300 600 Feet Resolution 13-101 November 19, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE COOPERATIVE AGREEMENT WITH HENNEPIN COUNTY FOR RIGHT-OF-WAY ACQUISITION NECESSARY FOR THE DOUGLAS DRIVE RECONSTRUCTION PROJECT WHEREAS, it is proposed to reconstruct CSAH 102 (Douglas Drive) from TH 55 to CSAH 70 (Medicine Lake Road); and WHEREAS, the City Council has authorized Municipal Consent on the project, including approval of right-of-way acquisition; and WHEREAS, the City Council formally requested that the Douglas Drive Project be placed in the Hennepin County Capital Improvement Program; and WHEREAS, Hennepin County has allocated 2014 and 2015 funding for right-of-way acquisition for this project; and NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley to authorize the Cooperative Agreement with Hennepin County for a right-of-way acquisition for the Douglas Drive Reconstruction Project. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Resolution 13-102 November 19, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE ACQUISITION BY PURCHASE OR CONDEMNATION OF CERTAIN REAL PROPERTY FOR STREET RIGHT-OF-WAY, UTILITY EASEMENTS, AND TEMPORARY CONSTRUCTION EASEMENTS FOR THE DOUGLAS DRIVE RECONSTRUCTION PROJECT WHEREAS, it is proposed to reconstruct CSAH 102 (Douglas Drive) from TH 55 to CSAH 70 (Medicine Lake Road); and WHEREAS, the City Council has authorized Municipal Consent on the proposed project including the acquisition of right-of-way necessary for the project; and WHEREAS, the City Council has authorized a Cooperative Agreement with Hennepin County for cost-sharing of right-of-way and easement acquisition for the project; and WHEREAS, it is necessary, desirable and in the public interest to acquire real property set out in Exhibit A attached hereto. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley that: 1. It is necessary, desirable and in the public interest to acquire the real property described in Exhibit A, attached hereto, for right-of-way and easement purposes for the Douglas Drive Reconstruction Project; and 2. City staff and City Attorney, or such other persons as necessary, are hereby authorized and directed to take all necessary steps and execute all necessary documents to acquire such real property and temporary construction easements; and 3. In the event that the real property described in Exhibit A cannot be expeditiously acquired by negotiated purchase, the City staff and City Attorney for the City of Golden Valley are authorized to commence condemnation proceedings, including "quick take" procedures under Minnesota Statutes Section 117.042, to acquire such property or easements; and 4. The acquisition of such real property and easements is necessary and desirable and constitutes a proper and necessary purpose. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. ' - • • 1 • -• • - � - • 1 � � - _ - - _ _�'� - � - :j�� '; _ . . . . . .�r r1 � W r� W �bl ., ' ' _ � ' _ _ _ ; " < � � r_ : ' ; -{-],� � ' : ' - - ; _ : ; � - - .: . :: " ' ' _ ' ; ' �j' :�" = '; c - t � � .. . . .ir . . : .. ..1.+ . . . .Ir W _� y W _ _ : \ ' _ ' " ��E��B�� QI�@OQ��I�I�IG�10��0��6��Q��I��OQI��11�11�� : � : . � _ : _ _ _ _ . : ; : ., . _ � : , -: . _ ; . ; _ : _, : ��o��o�o�oe�o��o��o�� : - - : , . - _ _ : Y � , . , , _ _ - � _ : : � : L _ _ i 5 _ _ _ _ _ .' _ _ _� � \ .�' ��t _ + 1 � _ _ _ .)�� a�i � � G�� (�� Planning Department 763-593-8095/763-593 8109(fax} Executive Summary For Action Golden Valley City Council Meeting November 19, 2013 "60 Days" Deadline:January 11, 2014 Agenda Item 4. A. Continued Public Hearing- Preliminary Plan Approval - PUD#114-Tennant Company, Applicant Prepared By Mark Grimes, Director of Community Development Summary At the November 6, 2013 City Council meeting Tennant's Preliminary PUD Plan proposal was tabled to allow them additional time to further understand the requirements being suggested for their PUD.Tennant Company has asked this proposal once again be tabled to the February 5, 2014 City Council meeting. Recommended Action Motion to table consideration of the Preliminary Plan for Tennant Company PUD No. 114 until the February 5, 2014 City Council Meeting. t.�L t Y �� € J Public Warks Departrnent 763-593-8030/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting November 19, 2013 Agenda Item 4. B. Continued Public Hearing to Vacate Alley and Easements in the Plats of Spring Green South and Registered Land Survey No. 106 (The Three.Nine.Four Apartments) Prepared By Jeannine Clancy, Director of Public Works Eric Eckman, Public Works Specialist Summary A developer has proposed the construction of a market-rate apartment building and a senior assisted living apartment building on the property located at the northwest corner of the intersection of Highways 394 and 100. In order to prepare the land for development, a portion of the existing public alley and utility easements must be vacated. Consistent with City Code, the proposed final plat for the development includes the dedication of drainage and utility easements. In general, the proposed easements are larger than the existing easements to better accommodate the existing and proposed utilities. A notice of public hearing regarding the proposed alley and easement vacation was published and posted and letters were sent to the affected property owners along with the proposed resolution. Staff sent a letter to all private utility companies requesting their review and comment. Since the vacation is not adjacent to public waters, no Notice to the Commissioner of Natural Resources is required. Consideration of this easement vacation was supported by resolution of the City Council in their meeting on August 7, 2013, and therefore in accordance with state statutes requires a four-fifths majority vote in favor of the resolution. The easement vacation process was scheduled based upon the developer's original schedule. This item appeared before the City Council on August 20, 2013; September 3, 2013; September 17, 2013; October 15, 2013; and November 6, 2013, and was continued to this meeting because of a delay due to a legal matter between the Minnesota Department of Transportation, which is the seller of the property proposed for development, and a private party. In light of this, staff recommends the Counci) continue the public hearing until the December 3, 2013 City Council meeting. Recommended Action Motion to continue the Public Hearing until the December 3, 2013 City Council meeting. t�b�V V� I�ji Finance Department 763-593-8013/763-593-8109(faxj Executive Summary For Action Golden Valley City Council Meeting November 19, 2013 Agenda Item 6. A. First Consideration - Ordinance#412 - Establishing A 2014 Master Fee Schedule Prepared By Sue Virnig, Finance Director Summary Staff reviewed the upcoming master fee schedule with Council at the Council/Manager meeting on November 12. The schedule shows the approved rates for 2013 and the proposed rates change for 2014. The utility Rates will be effective for any billing after April 1, 2014. Attachments Ordinance#412, Establishing A 2014 Master Fee Schedule (19 pages) Recommended Action Motion to adopt on First Consideration, Ordinance #412, Establishing A 2014 Master Fee Schedule. ORDINANCE NO. 412, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Establishing A 2014 Master Fee Schedule The City Council for the City of Golden Valley hereby ordains: Section 1. The City Code requires that certain fees for City services and licenses be established from time to time by the City Council. Section 2. The Master Fee Schedule attached hereto as Exhibit A is hereby adopted as the city's fee schedule effective January 1, 2014, unless otherwise noted and shall be added to Chapter 25 of the City Code. Section 3. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" is hereby adopted in its entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 19th day of November, 2013. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Susan M. Virniq Susan M. Virnig, City Clerk City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Permits' Building&Fire Permit Fees based on fee schedule below. Mandatory State Surcharge:per permit is a minimum of.50 and when a permit fee is over$1,000 in value the state surcharge is.0005 times the permit value. Surcharge is remitted to MN State Treasurer. Permit Cancellation Policy:80%of the permit fee will be returned upon written notice of cancellation. If job has been started no refund will be made. No surcharge or plan review fees will be returned(includes the fees for stormwater management,right-of-way(ROW)and tree preservation permits). Building/Fire/Commercial Mechanical Plan Review Fee-65%of the permit fee(no surcharge) re-inspection fee 100.00 100.00 Administrative 75.00 75.00 Seasonal,Farm Produce,Christmas Tree Sales,etc in Commercial Zoning District Electrical State Surcharge-each permit 5.00 5.00 All Services new,replace or repair There is a$2 per circuit charge for replacing circuits that are disconnected in the old service panel and reconnected in the new panel. 0 to 300 Amp 50.00 400 Amp 58.00 500 Amp 72.00 600 Amp 86.00 800 Amp 114.00 1000 Amp 142.00 1100 Amp 156.00 1200 Amp 170.00 Add$14.00 for each additional 100 Amps. Circuits and Feeders The inspection fee for the installation,addition,alteration or repair of each circuit, feeder,feeder tap or set of transformer secondary conductors: 0 to 30 Amp 8.00 31 to 100 Amp 10.00 101 to 200 Amp 15.00 300 Amp 20.00 400 Amp 25.00 500 Amp 30.00 600 Amp 35.00 700 Amp 40.00 Add$5.00 for each additional 100 Amps. Minimum Fee Minimum permit fee is$35.00 plus$5.00 State surcharge.This is for one inspection only. Minimum fee for rough-in inspection and final is$70.00 plus$5.00 State surcharge. Maximum Fee Maximum fee for single family dwelling or townhouse not over 200 Amps is$150.00 plus$5.00 State surcharge.Maximum of 2 RI and 1 final inspection. 1 City of Golden Valley 2014 Proposed Master Fee Schedule-Exnibit A 2013 2014 Proposed Fee Fee Permits(continued) Electrical(continued) Apartment Buildings Fee per unit of an apartment or condominium complex is$70.00.This does not cover service and house wiring. Swimming Pool $35.00 per inspection+circuits Traffic Signals $7.00 per each standard Street Lights and parking lot lights $4.00 per each standard Transformers and Generators $8.00 per unit+$.40 for each KVA up to 100 KVA+$.30 for each KVA above 100 KVA Retro Fit Lighting $.65 per fixture Sign Transformer $8.00 per transformer Remote Control and Signal Circuits $.75 per device Reinspection fee(only one final per job) $35.00 THE FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS iSSUED. Fire Alarm System(New Installation or Alteration of Existing) Up to the 1st$1,200 in value 50.00 50.00 Over $1,200 value-use fire suppression fee Fire Commercial Cooking Ventilation Systems Inspection 75.00 75.00 Re-inspection 150.00 150.00 Fire Pumps 200.00 200.00 Fire Suppression&Special Fire Suppression Systems: FM 200 system,CO2 systems,spray booths,kitchen extinguisher systems,hoods,etc. No change No change Total valuation based on below fee schedule: Value Range 2004 LMC/AMM Recommendation $150 $500 $25.00 $501 $2,000 $25.00 for the first$500 $3.25/additional$100 $2,001 $25,000 $73.50 for the first$2,000 $14.75/additional$1,000 $25,001 $50,000 $415.75 for the first$25,000 $10.75/additional$1,000 $50,001 $100,000 $682.50 for the first$50,000 $7.50/additional$1,000 $100,001 $500,000 $1,053.50 for the first$100,000 $6.00/additional$1,000 $500,001 $1,000,000 $3,427.75 for the first$500,000 $5.00/additional$1,000 $1,000,001 and up $5,945.25 for the first$1,000,000 $4.00/additional$1,000 2 City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Permits(continued) Fireworks/Pyrotechnic Special Effects 100.00 100.00 Permit requires rental of fire engine and crew for stand-by at display House/Building Moving 300.00 300.00 Demolition 300.00 300.00 Mechanical:HVAC,Gas Piping,Refrigeration and Fireplace (Includes all types of fireplaces-masonry,gas,gas log,gas insert,etc.) Value Permit charge $0- $999 $25.00 $1,001- $5,000 $31.50+2.60%over$1000 $5,001- $10,000 $135.50+2.15%a over$5000 $10,001- $25,000 $243.00+1.85%over$10,000 $25,000- $50,000 $520.50+1.65%a over$25,000 $50,001- over $933.00+1.30%over$50,000 Native Vegetation Landscape Permit 100.00 100.00 Parade/Special Event 25.00 25.00 Petroleum/Compress Gas Tanks Installation-per dispenser 75.00 75.00 Installation-per tank 75.00 75.00 Piping associated with tanks 75.00 75.00 Removal-per tank 75.00 75.00 Temporary LP Tank(per site) 75.00 75.00 Temporary above ground fuel tanks(per site) 75.00 75.00 Plan Review Fee-65%of the fee(no surcharge) Plumbing and Piping Fixtures Includes hydraulic sewer valves,rain water leaders,and alteration to existing systems. Value Permit charge $0- $999 $25.00 25.00 25.00 $1,001- $5,000 $31.50+2.60%over$1000 $5,001- $10,000 $135.50+2.15�0 over$5000 $10,001- $25,000 $243.00+1.85%a over$10,000 $25,001- $50,000 $520.50+1.65%over$25,000 $50,001- over $933.00+1.30%over$50,000 Right Of Way Driveway Replacement Permit 100.00 100.00 Permanent Obstruction Permit,per obstruction(includes courtesy benches) 100.00 100.00 Temporary Obstruction permit No Charge No Charge Temporary Access Permit 25.00 25.00 In Boulevard Excavation Permit per opening 100.00 100.00 In Pavement Excavation Permit per opening(includes curb alterations) 200.00 200.00 Overhead Utility Repair per location No Charge No Charge 3 City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Permits(conttnued) Right Of Way(continued) Underground Utility: Length Permit Char�e 0 to 100 Feet $250 administrative fee+$1/foot over 100 Feet $350 administrative fee+$.50/foot over 100 feet Service Drop meeting conditions: No charge No charge Not parallel to right-of way at least 10'from any City facility or utility, less than 1'wide,and depth in accord with law or,if none,industry standard Stormwater Management Land Disturbance up to one-half acre(0 to 21,779 square feet) 100.00 100.00 Land Disturbance of one-half acre or more(21,780 square feet and up) 200.00 200.00 Sign Permit Base fee 50.00 50.00 Area fee(per sq ft of sign area) +2,75/sq ft +2.75/sq ft Temporary Sign over 18 sq ft over 18 sq ft Standpipe Installation of each standpipe(up to 5 floors) 50.00 50.00 Each additional floor 25.00 25.00 Temporary Certificate of Occupancy Partial Certificate of Occupancy 100.00 100.00 Temporary Certificate of Occupancy 100.00 100.00 Extension of Temporary Certificate of Occupancy 200.00 200.00 Penalty for expired Temporary Certificate of Occupancy 300.00 300.00 Tent/Canopy Inspections-required for tent exceeding 200 sq ft and 50.00 50.00 canopies exceeding 400 sq ft(per site) each additional tent and/or canopy(per site) 25.00 25.00 Tree Preservation Permit 100.00 100.00 Tree Preservation Mitigation Form-per caliper inch 150.00 150.00 Utility Permits Water Meter Permit 100.00 100.00 Water Tapping Permit 100.00 100.00 Water Cut-off Permit 100.00 100.00 Sewer Permit(connection) 100.00 100.00 Sewer Repair Permit 100.00 100.00 Sewer Cut-off Permit 100.00 100.00 4 City of Goiden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Licenses Renewal Date' Auctioning Auctioneers do not need to be licensed in the City of Golden Valley.However,they have to show us a copy of a license or bond from the county or state and provide us a letter on the date,time and place of the auction. Chicken Coop License Initial Application !n�°=•_?o=•_?=::Fee 50.00 75.00 Annual License Renewal Fee 1-Apr 25.00 25.00 Cigarettes-Tobacco Products over the counter 1-Jan 275.00 275.00 Contractors-Heating,Ventilation,Air Cond and Refrigeration 1-Apr 75.00 75.00 Dog Kennel-per kennel 1-Apr 200.00 200.00 Entertainment Amusement and Shows 1-Apr 50.00 50.00 (movies-per screen;caravans,circuses,amusement rides) Bowling Alley(each lane) 1-Apr 15.00 15.00 Dancing&Entertainment 1-Apr 375.00 375.00 Pinball Machine,Video Game or Pool Table each location 1-Apr 15.00 15.00 each device 1-Apr 15.00 15.00 Fireworks Retail consumer fireworks that sell other items 1-May 100.00 100.00 Retail consumer fireworks,retailers that sell only fireworks 1-May 350.00 350.00 Garbage Haulers-per vehicle 1-Apr 50.00 50.00 (See also Recylcing Haulers) Gasoline Stations Per Location Dispensers 1-4�u�-�e�#e�(each) 1-Apr 75.00 75.00 Over four dispensers(each) 50.00 50.00 Lawful Gambling License 1-Jan First year 250.00 250.00 Renewal after 1st year 100.00 100.00 Liquor License Application Packet 20.00 20.00 Liquor-Investigation Fee (Liquor On-sale,Off-sale,and Sunday sale and Wine) new applicant 3,000.00 3,000.00 $500.00 non-refundable administrative fee plus actual costs for investigation Liquor-Miscellaneous Change thru the year per change 100.00 100.00 Liquor On,Off and Sunday Sale and Wine(renewal or misc changes) 5 City of 6olden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee LiCens�s(cantinued) Renewal Date Liquor License(State law) Sunday sale 1-Jul 200.00 200.00 Off-sale 340A.408 1-Jul 200.00 200.00 On-sale 1-Jul 8,000.00 8,000.00 Wine On-sale 1-1u1 2,000.00 2,000.00 Club 1-Jul up to 200 members 300.00 300.00 200-500 members 500.00 500.00 501-1,000 members 650.00 650.00 1,001-2,000 members 800.00 800.00 2001-4000 members 1,000.00 1,000.00 4001-6000 members 2,000.00 2,000.00 Over 6000 members 3,000.00 3,000.00 Liquor-Non-Intoxicating Malt(On-sale) 1-Apr 500.00 500.00 (This fee is not charged to applicants holding a wine license and renewed at the time of the wine license renewal date) Liquor-Non-Intoxicating Malt(Off-sale) 1-Apr 150.00 150.00 Massage Therapist-Individual Certificate(each individual/person) 1-Jan 50.00 100.00 Investigation fee 100.00 100.00 Massage Therapist Premise License 1-Jan Operating location 500.00 500.00 Investigation fee 200.00 200.00 New/Used Vehicle Sales 1-Sep 400.00 400.00 Peddlers and Solicitors 1-Jan 1st person 30.00 30.00 Each additional person(up to a max fee of$50.00 per time) 5.00 5.00 Pawnbroker and Precious Metal Dealer Location 1-1an 5,000.00 5,000.00 Dealer 1-Jan 400.00 400.00 Investigation Fee 3,000.00 3,000.00 $500.00 non-refundable administrative fee plus actual costs for investigation APS Transaction Fee 1.00 1.30 Recycling Haulers(Multi Family Apartment) -per vehicle 1-Apr 50.00 50.00 6 City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee licenses:(con#inuedj >Renewal Date Rental Dwelling License Single Family Dwellings One Unit Dwelling License Expires July 1 125.00 125.00 Re-inspection 100.00 100.00 Twin Homes&Duplexes License per Dwelling Unit Expires May 1 125.00 125.00 Re-inspection(per unit/per address) 100.00 100.00 Condominiums&Townhomes License Per Dwelling Unit Expires Sept 1 125.00 125.00 Re-inspection(per unit/per address) 100.00 100.00 Group Homes/homes with services Expires Nov 1 125.00 125.00 License Per Dwelling Unit Re-inspection(per unft/per address) 100.00 100.00 Multiple Unit Dwelling(3 or more units)per building 1-Mar 100.00 0.00 3-50 Units 125.00 51-150 Units 175.00 151+Units 250.00 Re-inspection(per building/per address) 100.00 100.00 License Transfer(pro rate) minimum 50.00 50.00 Star Program Fees(Based on participation level) Non-Participant $30/unit $30/unit Levell $12/unit $12/unit Level2 $10/unit $10/unit Level3 $6/unit $6/unit Level4 $0/unit $0/unit Administrative Citations on(all)Rental Dwellings 1st citation 100.00 100.00 2nd citation 250.00 250.00 3rd citation 500.00 500.00 4th citation and subsequent violations in 12 month period 500.00 500.00 Citation Appeal 25.00 25.00 Sexually Oriented Business License Fee(operating location) 1-Jan 5,000.00 5,000.00 Investigation Fee 3,000.00 3,000.00 $500.00 non-refundable administrative fee plus actual costs for investigation 7 City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Street Rssessments Residential/Single Family/Duplex,per dwelling unit on local street 6,000.00 6,000.00 Multi Unit Residential(more than 2 dwelling units)on local street 76.3/ft 76.3/ft Residential/Single Family/Duplex,per dwelling unit on state aid street 1,500.00 1,500.00 Multi Unit Residential(more than 2 dwelling units)on state aid street 81.71/ft 81.71/ft Other Zonings,Local Streets 91.73/ft 91.73/ft Other Zonings,State Aid Streets 99.21/ft 99.21/ft Administrative Fee for Driveways and/or Sanitary Sewer repairs $250/maximum $250/maximum (Seven percent of total or maximum fee-whichever lessor) Low Income Level for Senior/Retired due to Disability Deferral 2013 HUD Limits 2014 HUD Limits Miscellaneous Fees Address Change 50.00 50.00 Administrative Citations-Non Rental Housing 1st Citation 100.00 100.00 2nd Citation 250.00 250.00 3rd Citation 500.00 500.00 4th Citation and subsequent violations in 12 month period 500.00 500.00 Alarm System-False Alarms(12 month period beginning March 1 of each year upon given notice) 1-3 false alarms 4-10 false alarms 100.00 100.00 11-15 false alarms 150.00 150.00 16 or more false alarms 250.00 250.00 Animal Control Impound Fee for dogs 50.00 50.00 Boarding Fee for dogs and cats per day(7 day maximum) 20.00 20.00 Dangerous Dog License 250.00 250.00 Building Plan/Storage Retrieval 50.00 50.00 Certification Fee(Special Assessment) 30.00 30.00 City Cemetery Cemetery Plot 500.00 500.00 Open/Close Fee: - Crematory(up to 2 per lot) 200.00 each 200.00 each Burial 750.00 750.00 8 City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Miscelfaneous Fees(continued) Documents City Code Full book in binder 200.00 200.00 Updates 15/each 15/each Zoning Chapters Only 10.00 10.00 City Maps:, Plats,Record Drawings,Other Plats(i.e.address maps,building plans,comp pl� 10.00 10.00 Comprehensive Plan Copies of any black and white,letter or legal size documents of 100 or .25/pg .25/pg fewer pages(Minnesota Ru�es,part 1205.0300,subpart 4.) Copies of any color,letter or legal size documents .33/page .33/page Digital Format Aerial photography time&material time&material Custom Maps or Map Layers time&material time&material Topography time&material time&material Special Assessment Search(non-owner) 15.00 15.00 Video Reproduction(per tape,DVD,CD+shipping) 20.00 20.00 Domestic Partner Registration Initial Registration 40.00 40.00 Amendment/Notice of Termination 25.00 25.00 Certified copy of Registration 5.00 5.00 Equipment Charge per hour Fire Engine(includes personnel) 250.00 250.00 Fire Aerial Truck(includes personnel) 350.00 350.00 Police and Fire Rescue Truck(includes personnel) 250.00 250.00 Utility Vehicle(includes personnel) 100.00 100.00 Squad Car(includes personnel) 100.00 100.00 Utility Equipment(sewer jet,vac truck,sewer camera,sewer rodder) 200.00 Heavy(�e�,front end loader,360 Backhoe,Pickup sweeper, 125.00 125.00 tandem axle truck,aerial truck) does not include personnel costs Medium(single axle dump truck,water truck,tractor backhoe,utility tractor/ 80.00 80.00 accessory,15 ft cut lawn mower,brush chipper,asphalt roller)does not include personnel costs Light(truck-one ton and under,air compressor,water pump,generator, 45.00 45.00 steamer,asphalt/saw,concrete,cable tracer,�ef)does not include personnel costs Fire Boat(includes personnel) 75.00 75.00 Fire ATV(includes personnel) 75.00 75.00 Fire Life Safety Trailer(includes personnel) 200.00 200.00 Gas Lines,construction damage with Fire Department Response 250.00 250.00 Filing Fee(Administrative Citation Appeal)per violation 25.00 25.00 Fingerprinting Golden Valley Resident 10.00 10.00 Anyone employed in GV 25.00 25.00 Forced Tree Removal cost of cost of removal+20% removal+20% Forfeited DWI Vehicle Administrative Fee 750.00 750.00 9 City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Mfsc�llaneous FeQS(�crntinued) Hydrant Meter Rental Residential(per day+consumption) 2.00 2.00 Commercial(per day+consumption) 5.00 5.00 Deposit(residential) 200.00 200.00 Deposit(commercial) 1000.00 1000.00 Nuisance Service Call Fee(after three calls) 250.00 250.00 Personnel Off Duty Police Officer(minimum applies as determined by 75/hour 75/hour City Manager/designee) Firefighters,Lieutenants,Captains, Batallion Chief 35/hour 35/hour minimum minimum Public Works Employee 50/hr Sump Pump Inspection 50.00 50.00 Weed Eradication/Lawn mowing- per hour(see minimums) Vacant land-1 hour minimum 125/hr 125/hr Occupied/unoccupied residential/commercial property-3 hour minimum 125/hr 125/hr SECOND OR MORE VIOLATIONS IN ONE SEASON Vacant land-1 hour minimum- 250/hr 250/hr Occupied/unoccupied residential/commercial property-3 hour minimum 250/hr 250/hr Planning&Zoning Fees Conditional Use Items Conditional Use Permit 400.00 400.00 Amendment to Conditional Use Permit 300.00 300.00 Extension for Conditional Use Permit 125.00 125.00 Easement Vacation (each request) 500.00 500.00 Flood Control Management(Special Permit) 75.00 75.00 Floodplain Search letter 25.00 25.00 Park Dedication Fees 1%of Land 2%of Land (per Minnesota Statute 462.358) Market Value Market Value Planned Unit Development Preliminary Design Plan 400.00 400.00 Final Plan of Development 400.00 400.00 Extension of Planned Unit Development 150.00 150.00 Planned Unit Development Amendment Preliminary Design Plan 250.00 250.00 Final Plan of Development 250.00 250.00 Extension of Planned Unit Development 150.00 150.00 Planned Unit Development-Minor 250.00 250.00 Rezoning 500.00 500.00 10 City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Planning&Zoning Fees(continuedj Subdivision 400.00 400.00 Extension to Submit Final Plat 125.00 125.00 Subdivision-Minor 250.00 250.00 Extension to Submit Final Plat 125.00 125.00 Variance from City Code- Zoning Chapters Single family residential 150.00 200.00 Extension 150.00 150.00 All others 250.00 300.00 Extension 150.00 150.00 Wetland Management(plus professional fees if necessary) 75.00 75.00 Zoning Examination Letter 75.00 100.00 Temporary Retail Sales in Industrial Zone 150.00 150.00 (for each sale,up to five days) tltiftty Fees Driveway Covers-Replace 90.00 90.00 Hydrant Inspection(Private) 3.00/month Meter Testing(to be returned if ineter is in error of 5%or more of read) 50.00 50.00 Sanitary Sewer Inspections and Compliance Fees(Ordinance No.352) Noncompliant discharge into sanitary sewer(or refuse inspection) Single Family Residential 500/month 500/month Non Single Family Residential 1000/month 1000/month Application fee for noncompliant winter discharge into sanitary sewer 250.00 250.00 Application fee for certificate of sewer regulations compliance Single Family Residential(R-1 or R-2),per structure 250.00 250.00 Non Single Family Residential(all other structures),per structure 750.00 750.00 Fee to review residential video record completed by private licensed plumber 100.00 100.00 Fee to review non-residential video record completed by private licensed plumber 375.00 375.00 Water on/off per each event (business day) 50.00 50.00 (after hours) 75.00 75.00 Utility-Manuat Read of Water/Sewer Meter 100.00 100.00 Water Meter and Parts(All) At cost+20% At cost+20% 11 City of Golden Valley 2014 P�oposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee `Utilit Biliing Rates•Effective April i,2014 Resldential Utility Rates-quarterly billing ; (includes all residential classes except those classified as apartments) ACH Payment Credit (1.00) (1.00) Inspection Fee for Fire lines 6.00 6.00 Penalties(for late payment) 10% 10% Sanitary Sewer(in 1000 gallons) Residential(per dwelling unit)(Flat Rate)-5 and under units-winter qtr consumption 52.60 54.18 Residential(per dwelling unit)(Flat Rate)-6-15 units-winter qtr consumption 56.70 58.44 Residential(per dwelling unit)(Flat Rate)-16-19 units-winter qtr consumptipn 62.60 64.00 Residential(per dwelling unit)(Flat Rate)-20-25 units-winter qtr consumption 71.07 73.20 Residential(per dwelling unit)(Flat Rate)-26-39 units-winter qtr consumption 92.73 95.52 Residential(per dwelling unit)(Flat Rate)-40-59 units-winter qtr consumption 100.94 110.00 Residential(per dwelling unit)(Flat Rate)-60-79 units-winter qtr consumption 107.12 109.60 Residential(per dwelling unit)(Flat Rate)-80 to 99 units-winter qtr consumption 118.46 133.80 Residential(per dwelling unit)(Flat Rate)-100 and over units-winter qtr consumption 130.82 158.76 Recycling Residential curbside(per unit) 10.00 12.00 Storm Sewer Utility Rate Charge for a Residential Equivalent Factor of 1.00 66.00 66.00 Each single family residential property is considered to be 1/3 of an acre. Street Lights Ornamental(per unit) 10.19 10.50 Overhead(per unit) 6.45 6.75 Water Minimum fee,includes up to 1,000 gallons of flow 6.60 7.90 Water meters up to and including 1" 6.60 7.90 Water meters over 1"and including 2" 52.87 54.45 Water meters over 2"and including 4" 73.79 76.00 Water meters over 4" 94.97 97.40 Above 1,000 gallons of flow per quarter up to 79,000(per 1,000 gallons) 4.57 4.75 80,000 gallons and over of flow per quarter(per 1,000 gallons) 4.60 4.78 Water Connection Fee(State Charge for each water hookup) 1.59 1.59 12 City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Utility Bilting Rates-Ef#ective Aprit 1,2U13(continued) ; Irrigation Actaunts'tA11j-Manthly�iiling Minimum fee,includes up to 1,000 gallons of flow 6.00 8.00 Above 1,000 gallons of flow per month(per 1,000 gallons) 4.58 4.78 ACH Payment Credit (1.00) (1.00) Ccrmmercial&Industrial Mvnthly Billing ACH Payment Credit (1.00) (1.00) Inspection Fee fo�Fire lines 2.00 2.00 Penalties(for late payment on monthly billings) 5�0 5% Sanitary Sewer Water meters up to and including 1" 6.94 7.14 Water meters over 1"and including 2" 17.62 18.15 Water meters over 2"and including 4" 24.59 25.30 Water meters over 4" 31.65 32.60 Based on per 1,000 gallons 3.69 3.80 Note:Water Meter Flow is used to establish sewer flow unless a separate sewer flow meter has been established. Storm Sewer Utility Rate Charge per acre for property with a Residential Equivalent Factor of 1.00 22.00 22.00 Street Lights Ornamental(per unit) 3.40 3.50 Overhead(per unit) 2.15 2.25 Water Connection Fee (State Charge for each water hookup) 0.53 0.53 Water Usage: Minimum fee,includes up to 1,000 gallons of flow 6.60 7.90 Water meters up to and including 1" 6.60 7.90 Water meters over 1"and including 2" 17.62 18.15 Water meters over 2"and including 4" 24.60 25.33 Water meters over 4" 31.66 32.46 Water rate above 1,000 gallons 4.57 4.75 13 City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Brookview Golf Course Rates Regulation Course 18 Hole Non-patron 35.00 35.00 18 Hole Patron 28.00 28.00 18 Hole Sr Patron 24.00 24.00 18 Hole Non-patron Senior Rate 28.00 28.00 18 Hole Non-patron League 35.00 35.00 18 Tournament 35.00 35.00 9 Hole Non-patron 19.00 19.00 9 Hole Patron 16.00 16.00 9 Hole Sr Patron 14.50 14.50 9 Hole Non-patron Senior 16.00 16.00 9 Hole Non-patron League 19.00 19.00 9 Hole Tournament 19.00 19.00 2nd Nine Non-patron 16.00 16.00 2nd Nine Patron 12.00 12.00 Sunrise/Sunset Rate 16.00 16.00 Twilight Non-patron 20.00 20.00 Twilight Patron 16.00 16.00 Junior Rate Patron 20.50/11.50 20.50/11.50 Junior Rate Non Patron 22.50/13.50 22.50/13.50 Par 3 Course 9 Hole Non-patron 12.50 12.50 9 Hole patron 9.00 9.00 9 Hole Sr Patron 8.00 8.00 9 Hole Non-patron Senior Rate 9.50 9.50 9 Hole League 12.50 12.50 9 Hole Tournament 12.50 12.50 9 Hole Junior Rate 8.00 8.00 9 Hole Junior Non-Patron Rate 9.50 9.50 2nd 9 Par 3 7.50 7.50 Patron Cards Resident Adult Patron 75.00/70.00 75.00/70.00 Non-resident Adult Patron 115.00/110.00 115.00/110.00 Resident Senior Patron(age 62+) 45.00/40.00 45.00/40.00 Non-resident Senior Patron(age 62+) 80.00/75.00 80.00/�5.00 Resident Junior Patron(17 yrs&under) 35.00/30.00 35.00/30.00 Non-resident Junior(17 yrs&under) 40.00/35.00 40.00/35.00 Par 3 Patron Card 30.00 30.00 Driving Range Warm Up Bucket 3.00 3.00 Small Bucket 5.00 5.00 Large Bucket 7.00 7.00 10 BucketPunch Pass 57.00 57.00 Large Patron Bucket 5.00 5.00 14 City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Brookview folf fourse Rates(continued) Cart Rates 18 Hole Power Cart 30.00 30.00 18 Hole Tournament Cart 30.00 30.00 18 Hole Patron Cart 24.00 24.00 9 Hole Tournament Cart 20.00 20.00 9 Hole Power Cart 20.00 20.00 9 Hole Single Rider Cart N/A N/A 9 Hole Par 3 Power Cart 15.00 15.00 9 Hole Par Patron Cart 16.00 16.00 Pull Cart/Regulation Course 5.00 5.00 Pull Cart/Par 3 Course 4.00 4.00 Trailer fee/Use of personal power cart 14.00/9.00 14.00/9.00 Club Rentals 18 Hole full rental-Regulation 20.00/30.00 20.00/30.00 9 Hole full rental-Regulation 10.00/15.00 10.00/15.00 9 hole Par 3 half rental 10.00 10.00 LockerRental Season 20.00 20.00 Daily 1.00 1.00 Towel fee 2.00 2.00 Miscellaneous Fees USGA Handicap Service MGA Non-patron 40.00 40.00 Patron Annual 25.00 25.00 No Show Fee FULL FEE FULL FEE Lessons Adult Group 99.00 99.00 Junior Group 199.00 199.00 Lawn Bowling League Fee M-Th evenings(7 week league) 350.00 league Fee Sat/Sun a.m.(7 week league) 250.00 Single Court Rental 20.00/hour Private Rental of Four Courts 80.00/hour Private rental of Six Courts-exclusive use 120.00/hour Summer Kids Leagues 35.00 Seniorleagues 35.00 Rental of Green/4 rinks for corporate golf outings 120.00/hour Banquet and Reception Rental 80.00-120.00/hr Drop-In Hourly Rate-resident&golf pat�on 15.00/court Drop-In Hourly Rate-non-resident 20.00/court Game OfFicial For Private Rentals/Events 20.00/hour Game Equipment Use For Leagues&Rentals 0.00(Provided) 15 City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Park&.Recreation Fees jA Fian-Restdent fQe pf$5.00 is cesor�mended La`�be edded td Yauxh,Adu[t and Senfct�AeNvitfes.)'; Car�ceilations wQUtd incu�a$5 adminstraYiv�fee.� Youth Fees Baseball-Park 36.00 36.00 Basketball-Mites 42.00 42.00 Basketball-Youth 47.00 43.00-50.00 Bike Rangers 36.00 36.00 Catch,Kick&Throw 34.00 34.00 Chess Club 30.00 30.00 Drama Club(Summer) 61.00 62.00 Drama Club(Fall&Winter) 64.00 64.00 Explorers Hiking&Biking Club 34.00 34.00 Football-Flag 32.00 32.00 Football/Basketball/Soccer Skills 32.00 32.00 Hockey-Ice Skills Camp 52.00 52.00 Hockey-Rink Rat 46.00 46.00 Jewelry Making 33.00 33.00 Jump Rope 20,00 20.00 Kickball 31.00 31.00 Kids Club 45.00 46.00 Kids Korner 32.00 32.00 Pre-School Players 39.00 39.00 Pens,Pencils,Markers,&More 26.00 26.00 Pitch by Coach 36.00 36.00 Playgrounds Free 0.00-10.00 Preschool Playtime-per time 3.00 2.00 Preschool Playtime-10-time punch pass 25.00 15.00 Soccer-Fall 35.00 35.00 Soccer-Nerf 35.00 35.00 Summer Survivor 33.00 33.00 Tap&Ballet 40.00 41.00 T-Ball 36.00 36.00 Tennis-Full Day Camp 215.00 200.00-230.00 Tennis-Half Day Camp 185.00 180.00-200.00 Tennis-Teen Team League 195.00 195.00-200.00 Volleyball-Sand 31.00 31.00 Adult/Senior Activities Ballroom Dance-Swing&Social 50.00 50.00 Basketball-Open Drop-in Fee 4.00 4.00 10-time Punch Pass 28.00 28.00 Belly Dancing 56.00-80.00 56.00-80.00 Bridge-Beginning 32.00 32.00 Bridge-Intermediate 32.00 32.00 Broomball League-Co-Rec Resident 445.00 450.00 Non-Resident 535.00 540.00 Line Dancing 45.00-60.00 45.00-60.00 Painting(6-time Punch Pass) 40.00 40.00 16 City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Park&Recreation Fees(continuedy {q Neaa-Resident fee of$5,00 is recommended to��be added taYouYh,qdult snd Senio�ActiviCies.}�: Cancetiations wculd ineur a$5 adminstratWe fee: Adult/Senior Activities(continued) SoccerLeague-Co-Rec Resident 460.00 465.00 Non-Resident 610.00 615.00 Softball Leagues-Fall Resident 325.00 330.00 Non-Resident 445.00 450.00 Softball Leagues-Spring/Summer Doubleheader League-Resident 630.00 635.00 Doubleheader League-Non-Resident 830.00 835.00 Single Game League-Resident 455.00 515.00 Single Game League-Non-Resident 610.00 615.00 Tae Kwan Do 59.00 54.00-70.00 Tai Chi 45.00 40.00-60.00 Tennis Drills(8 lessons,per 4 week session) 159.00 150.00-250.00 Tennis League-Mixed Doubles 26.00 26.00 Tennis League-Singles 20.00 20.00 Volleyball-Open Drop-in Fee 4.00 4.00 10-time Punch Pass 28.00 28.00 Yoga&Pilates 55.00-95.00 55.00-95.00 Senior Programs Bowling Tourney 5.00 5.00 Coffee Talk 2.00 Z.00 Craft/Art Classes 6.50-70.00 6.50-70.00 Defensive Driving(refreshments only) 1.00 1.00 Living Well and Wise 1.00-4.00 1.00-4.00 Lunch Events 9.00-20.00 9.00-20.00 Membership Dues 5.00-8.00 5.00-8.00 Money Matters 1.00-3.00 1.00-3.00 Remember When 1.00-2.00 1.00-2.00 Special Events 4.00-20.00 4.00-20.00 Trips-Extended 2-6 Days 250.00-1000.00 250.00-1200.00 Trips-One Day 8.00-95.00 8.00-95.00 17 City of Golden Valley 2014 Proposed Master Fee Schedule-Exhibit A 2013 2014 Proposed Fee Fee Park&Recreation Fees(cc�ntinuedj jA Noo-Residentfee of*��.U4Is recot�mencted Za!be added trF Ysruth,Adult and Senior Aaivitiss.); Cancellatlons would fncur a$5 adminstrative fee; Other Park&Recreation Fees Small Park Shelter Resident(up to 50 people) 90.00 95.00 Non-resident 105.00 110.00 Large Park Shelter Resident(up to 100 people) 105.00 125.00 Non-resident 125.00 145.00 Beer/Wine Permit(only with Picnic Shelter rental) 25.00 25.00 Food Truck per day-3 day maximum 40.00 Brookview Community Center Resident(over 75 people;12 hours) 560.00 560.00 Non-resident(over 75 people; 12 hours) 645.00 645.00 Resident(up to 75 people;5 hours max) 25 per hour 25 per hour Non-resident(up to 75 people;5 hours max) 35 per hour 35 per hour Private Industry or Commercial Use-Resident/Non-Resident 55-65 per hr 55-65 per hr Non-Profit/Community Organization-Resident/Non-Resident 25-35 per hour 25-35 per hour Davis Community Center Gym 25 per hour Tennis Court Tournament-per day/per court 35.00 40.00 Court/hr/wkday 5.00 6.00 Picnic Kit 15.00 15.00 Athletic Field Per hour 35.00 40.00 W/Lights per hour 50.00 55.00 Prep per field(extra drag) 35.00 Chalking per field 6.00 General Park Usage-Non-Brookview per hour 35.00 35.00 Commercial Use of Park per hour 100.00 100.00-125.00 Park Building per hour 40.00 Hockey Rink per hour 35.00 Youth Athletic Association per player Maintenance Fee-Resident per player 6.00 6.00 Maintenance Fee-Non-Resident per player 11,00 11.00 Invitational Tournament per field per day 50.00 50.00 18