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02-05-2014 JWC MinutesJOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of February 5, 2014 The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at 1:06 p.m. in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Kirk McDonald, City Manager, New Hope Anne Norris, City Manager, Crystal Staff Present Tom Mathisen, City Engineer, Crystal Randy Kloepper, Utilities Superintendent, Crystal Paul Coone, Operations Manager, New Hope Bernie Weber, Utilities Supervisor, New Hope Sue Virnig, Finance Director, Golden Valley Jeannine Clancy, Director of Public Works, Golden Valley Bert Tracy, Public Works Utility Manager, Golden Valley Kelley Janes, Utilities Supervisor, Golden Valley Pat Schutrop, Administrative Assistant, Golden Valley Minutes of January 6, 2013 Meeting MOVED by Norris and seconded by McDonald to approve the minutes of the January 6, 2014 meeting as presented. Motion carried. Review of January 9, 2014 Tri -City Council Meeting Overall, the commissioners thought the meeting went well. The meeting minutes were discussed. Sue Virnig noted on page 4, the emergency water supply wells were originally included in the CIP at $450,000 and not $400,000 as stated in the minutes. MOVED by McDonald and seconded by Norris to approve the minutes of the January 9, 2014 Tri - City Council meeting with the correction noted. Motion carried. Update on Emergency Backup Water Supply Project Crystal, New Hope and Golden Valley city councils approved resolutions ordering construction of the emergency backup water supply project. Two wells will be constructed in Crystal and one in Golden Valley. Bolton & Menk will look at the model and check the low flows and acclimating the new water into the reservoir. Mathisen asked if the JWC would approve a fourth well if funding remains after the three wells have been built. The city councils have approved three wells and implementation of the New Hope well into service only. Clancy stated before there is more discussion about a fourth well, some factors are yet to be determined (such as if the current emergency supply will need to reach 6.8 million gallons/day and how the New Hope well will operate within the system). In addition, there are easements and written approval from Minneapolis Park and Recreation Board still to be worked out. The Minnesota Department of Health will not issue a permit until they have a site plan. (:\Joint Water Commission\JWC Minutes\2014 JWC Minutes\02-05-20141WC Minutes.doc Joint Water Commission February 5, 2014 Page 2 of 3 Burt added the construction estimate has been reduced to $3.3 million to 3.5 million and anything under that amount is a savings to the cities. The JWC directed the TAC to move ahead with the bidding process for the three wells and operation of the New Hope well. The TAC is projecting the bid opening at the end of March. New Hope will initiate a 20 cent/1,000 gallons of water starting April 1 as a surcharge earmarked for emergency water supply. McDonald will forward the approved action to Burt and Norris. Burt added the surcharge will be discussed at a Golden Valley council/manager meeting in March. SCADA Upgrades Total Control submitted a quote for upgrading the SCADA system computer and software in Crystal and Golden Valley in the amount of $22,394.26. Kloepper estimates the upgrades will be good for 4 to 5 years. New Hope's system was removed in 2005 and will need to be addressed separately once it is re-established. New Hope currently monitors this system in-house. The JWC CIP includes $55,000 for all three SCADA systems to be upgraded. MOVED by Norris and seconded by McDonald to approve the quote received from Total Control Systems, Inc. for $22,394.26 for SCADA system upgrades. Motion carried. Update on County Road 9 Project The pre-bid date is set for February 25 at the City of Robbinsdale. The group is currently working through the list of potential contractors. Update on Crystal Pump Station Generator Project Mathisen reported the generator has been ordered at a cost of $421,508. This is about $25,000 higher than originally approved due to the replacement of the entrance panel. Crystal purchased the generator from Cat Ziegler from a purchasing consortium called National Joint Powers Alliance. MOVED by Norris and seconded by McDonald to approve the increased cost for the Crystal Pump Station Generator at $421,508 and purchasing the generator from Cat Ziegler. Motion carried. Update on Crystal Reservoir Backfill Project The valve is to be shipped within the next week and installed within the next three weeks. Total Control will do the programming. Other Business Jeannine Clancy met with Glen Gerads, City of Minneapolis, to discuss the next Water Advisory Board meeting scheduled for some time in February or March. Policy and budget issues will be discussed at the first meeting. Minneapolis Public Works Director Steve Kotke will contact Tom Burt about the meeting. Minneapolis would like input from the JWC regarding its emergency backup water supply project as well as obtaining feedback from other customers. (:\Joint Water Commission\JWC Minutes\2014 JWC Minutes\02-OS-2014 JWC Minutes.doc Joint Water Commission February 5, 2014 Page 3 of 3 Next Meeting The next meeting is scheduled for Wednesday, March 5, 2014, at 1:30 p.m. Adiournment Chair Burt adjourned the meeting at 1:34 p.m. omas D. Burt, C ai ATTEST: Q Pat Schutrop, Recording Secretary [:\Joint Water Commission\JWC Minutes\2014JWC Minutes\02-05-2014 JWC Minutes.doc