06-04-2014 JWC MinutesJOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of June 4, 2014
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at 1:33
p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Anne Norris, City Manager, Crystal
Staff Present
Tom Mathisen, City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Bob Paschke, Director of Public Works, New Hope
Bernie Weber, Operations Manager, New Hope
Jeannine Clancy, Director of Public Works
Sue Virnig, Finance Director, Golden Valley
Bert Tracy, Public Works Maintenance Supervisor
Kelley Janes, Utilities Supervisor, Golden Valley
Mitch Hoeft, Utilities Engineer, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Others Present
Steve Nelson, Bolton & Menk, Inc.
Minutes of May 7. 2014 Meeting
MOVED by McDonald and seconded by Norris to approve the minutes of the May 7, 2014 meeting as
presented. Motion carried.
JWC Draft 2015-2019 Capital Improvement Program
The draft 2015-2019 CIP was presented for discussion. Two new projects were added: Douglas Drive
Pipe Analysis for $33,000 scheduled for 2014 and Arc Flash Hazard Analysis for $20,000 in 2015. The
security fence project at the Golden Valley reservoir moved from 2014 to 2015. The Douglas Drive pipe
analysis is necessary in order to move forward with the Douglas Drive rehabilitation project design. The
Arc Flash Hazard Analysis is to meet OSHA safety requirements. The Emergency Water Supply Well
Project is kept in the CIP for information purposes. The cities are each responsible for paying those
amounts toward the well drilling project. The formal CIP will be presented at the next JWC meeting for
approval.
Award Contract for Emergency Backup Water Supply Project
The bid opening took place at 11 am, Wednesday, May 28, in the City of Golden Valley Council
Chambers. The following bids were received:
E.H. Renner & Sons
$1,006,000.00 (cable tool method)
Mark J. Traut Wells
$1,127,605.00 (dual rotary method)
Keys Well Drilling
$1,195,260.00 (cable tool method)
Mark J. Traut Wells uses dual rotary (DR) which is less disruptive and a more efficient construction
method for drilling the wells. Nelson said DR would complete a well in 90 days versus 240 days using the
cable tool (CT) method. The CT method will also generate substantial pounding noise and vibration.
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Joint Water Commission
June 4, 2014
Page 2 of 2
Due to the amount of extra time it will take to drill the wells using the CT method and the added noise
impact to the neighborhood, it is the recommendation of Bolton & Menk, Inc. to award the contract to
Mark J. Traut Wells based on the construction method proposed which is better suited to the project.
The TAC discussed the recommendation and agreed with the recommendation made by Bolton & Menk.
MOVED by Norris and seconded by McDonald to award the Emergency Backup Water Supply well
drilling project to Mark J. Traut Wells in the amount of $1,127,605 with simultaneous construction (90
days) to start in September 2014. Motion carried.
The September start date will accommodate the completion of the portion of the CSAH 9 project
involving the shutdown of the Crystal reservoir and therefore reducing the risk of having to take the
Golden Valley reservoir out of service and the Minneapolis Park and Recreation Department's request to
avoid potential conflicts with service at its golf course. If the drilling begins in September, Golden Valley
is confident the well can be completed by December 2014.
The watermain portion of the work will be advertised in the next couple of weeks. In addition to the
watermain segment, there will be one more portion of the project that will need to go out for bids. The
JWC directed Bolton & Menk, Inc. to do the advertisement for bids for the watermain.
Bert Tracy put together some preliminary operating costs for the JWC to review. He noted that when the
test pumping is done, the water will be directed down the storm sewer.
Update on County Road 9 Project
The contractor had a late start, but the project is moving ahead. Temporary water services have been
installed to some Robbinsdale residents. Mathisen has not heard of any changes to the completion date.
Update on Crystal Pump Station Generator Project
The main control panel needed to be changed out in pump room. Mathisen received a Tier 2 Electric
Service Agreement, Peak -Controlled Tiered Services, from Xcel Energy for the Chair's signature.
Other Business
None.
Next Meeting
The next meeting is scheduled for Wednesday, July 2, 2014, at 1:30 p.m.
Adiournment
Chair Burt adjourned the meeting at 2:07 p.m.
Thomas D. Burt, Chair
ATTEST:
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P Schutrop, Recording Secretary
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