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10-28-2014 JWC MinutesJOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of October 28, 2014 The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at 2:34 p.m. in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Staff Present Tom Mathisen, City Engineer, Crystal Randy Kloepper, Utilities Superintendent, Crystal Bob Paschke, Director of Public Works, New Hope Bernie Weber, Operations Manager, New Hope Dave Lemke, Utilities Supervisor, New Hope Sue Virnig, Finance Director, Golden Valley Marc Nevinski, Physical Development Director, Golden Valley Jeff Oliver, City Engineer, Golden Valley Bert Tracy, Public Works Maintenance Supervisor, Golden Valley Kelley Janes, Utilities Supervisor, Golden Valley Pat Schutrop, Administrative Assistant, Golden Valley Minutes of September 30, 2014 Meetine MOVED by Norris and seconded by McDonald to approve the minutes of the September 30, 2014 meeting as presented. Motion carried. 36 -Inch Watermain Emereencv Repair Update a. Inspection Results The results of the pipeline inspection conducted by Pure Technologies was received on October 17. The results indicated 9% of the pipeline is compromised; two sections are imminently ready to fail, four sections are classified as poor condition and could fail, and nine sections have broken wires that are being monitored. Based on the inspection results, the pipeline cannot be put back into service at full operating pressure. A temporary procedure has been developed where the line will be back into service at less than half of its normal operating pressure. Crystal is working with Minneapolis Water Works to allow water to run at the reduced pressure and flow rate 24 hours/day until this portion of the pipe can be repaired. About 7,892 feet of the original pipeline was not included in this inspection, meaning in addition to the sections discussed above, there could be an additional 44 locations that are compromised based on the results of the section of pipe inspected by Pure Technologies. This pipeline was constructed in 1963. The TAC recommends putting together a request for proposals and retain a qualified consultant to help the JWC develop options for repairing the watermain. Bert Tracy added that pipe replacement is an option. The cost to repair by open cut method will be about $3 to $4 million. The commissioners agreed the proposal process should be done soon so that the costs are known before going to the three city councils. 1:\Joint WaterCommission\JWC Minutes\2014 JWC Minutes\10-28-2014 JWC Minutes.doc Joint Water Commission October 28, 2014 Page 2 of 2 Tom Mathisen will take the lead on behalf of the TAC to organize a meeting with the TAC members to discuss selecting a consultant for the design of the repairs. Mathisen will talk to Pure Technologies to get more information prior to the TAC meeting. Long -Term Financial Planning of JWC System With this recent information alerting the JWC of the aging infrastructure and the need to address imminent repairs of the 36 -inch watermain, the construction of the Golden Valley well will be delayed. The JWC will need to schedule a tri -city council meeting to discuss the project change. Chair Burt is concerned about paying more mobilization charges if construction of the Golden Valley well is delayed. The JWC agrees it is important to complete the two wells in Crystal and make the improvements to the New Hope well. The infrastructure repairs will affect the water rates. Once the infrastructure costs are known, the JWC can look at scheduling a tri - city council meeting. Minneapolis Park & Recreation Board Operations and Maintenance Agreement Golden Valley has been working with the Minneapolis Park and Recreation Board (MPRB) to acquire an easement as part of the construction of the Golden Valley well for the emergency backup water supply project. Along with the easement agreement, the MPRB has prepared an Operations and Maintenance agreement between the JWC and the MPRB regarding the JWC's use of the easement property. MOVED by Norris and seconded by McDonald to approve the Operations and Maintenance Agreement with the Minneapolis Park and Recreation Board. Motion carried. Emergency Backup Water Supply Project Update The two Crystal wells will be test pumped within the next two weeks. More specific information will be available at the next JWC meeting. County Road 9 Project Update The new JWC 24 -inch pipeline has been tested and up and running. Other Business None. Next Meeting The next meeting is scheduled for Wednesday, December 3, 2014, at 1:30 p.m. Adiournment Chair Burt adjourned the meeting at 3:21 p.m. Thomas I)Auti, Chair ATTEST: Pal a Schutrop, Recording Secretary I:\loint Water Commission\IWC Minutes\2014 JWC Minutes\10-28-2014 JWC Minutes.doc