12-03-2014 JWC MinutesJOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of December 3, 2014
The Golden Valley—Crystal —New Hope Joint Water Commission meeting was called to order at
1:31 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Tom Mathisen, City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Wayne Houle, Acting City Engineer, Crystal
Bob Paschke, Director of Public Works, New Hope
Bernie Weber, Operations Manager, New Hope
Dave Lemke, Utilities Supervisor, New Hope
Chantell Knauss, Assistant City Manager, City of Golden Valley
Sue Virnig, Finance Director, Golden Valley
Marc Nevinski, Physical Development Director, Golden Valley
Jeff Oliver, City Engineer, Golden Valley
Bert Tracy, Public Works Maintenance Supervisor, Golden Valley
Kelley Janes, Utilities Supervisor, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Others Present
Marcia Glick, City Manager, City of Robbinsdale
Minutes of October 28, 2014 Meeting
MOVED by McDonald and seconded by Norris to approve the minutes of the October 28, 2014 meeting
as presented. Motion carried.
36 -Inch Watermain Emergency Repair Update
The results from the testing done by Pure Technologies revealed the 36 -inch pipe was more
compromised than originally expected. At the October 28, 2014 JWC meeting, the commissioners
directed the TAC to select a consultant to review and design the repairs. The expectation is to have the
pipe built and online by mid -summer.
The TAC prepared a Request for Qualifications and forwarded to the following three qualified local
consultants:
TKDA
SEH, Inc.
Bolton & Menk, Inc.
After review of the proposals received and interviews with each consultant team, the TAC agreed that
Bolton & Menk had the knowledge and experience necessary to complete the project.
Bolton & Menk submitted a letter of understanding for the work associated with performing the
preliminary design, final design/bidding and construction services. The bidding process is scheduled for
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mid-February 2015. They are proposing to start the survey work immediately to gather technical data on
the pipe. The fee for this initial phase of the work is estimated not to exceed $58,000.
Robbinsdale City Manager Marcia Glick asked if when the survey work is done, consideration be taken
into account the position of the Robbinsdale sanitary sewer located beneath the watermain and the
possibility of replacing that line due to the possible impacts of installing a new line over an older system,.
Because of the existing situation, ideally the infrastructure concerns can be coordinated between
Robbinsdale and Crystal. Mathisen said that there are different methods of rehabilitating the
Robbinsdale pipe versus excavation and replacement. The cured -in-place pipelining is one alternative
that should be evaluated. The TAC will work with Robbinsdale to accomplish the long-term solutions.
MOVED by McDonald and seconded by Norris to approve the proposal from Bolton & Menk, Inc. for
work associated with the preliminary design, final design/bidding and constructions services associated
with the 36 -inch PCCP line repair/replacement project in the amount not to exceed $58.000. Motion
carried.
McDonald suggested the JWC do a media release on the status of this project. Golden Valley Assistant
City Manager Chantell Knauss will work with the Golden Valley and New Hope Communications will
work together in preparation of the release.
Emergency Backup Water Supply Project Update
Construction of the Golden Valley well will be delayed until the 36 -inch pipe repair is completed. Crystal
started test pumping both of its wells separately and together. When tested together, one of the well
generators failed. That test will be redone. Mathisen said this is not a concern and is part of the data
gathering process for the wellhead protection program. Crystal has not received any reports of water
drawdown from the City of Robbinsdale as a result of its well testing. The New Hope well improvements
will be part of the piping bid package.
County Road 9 Project Update
The segment of County Road 9 where the new 24 -inch pipe was installed affecting Robbinsdale and
Crystal is now open to traffic. The piling issue has been worked out except for one section that will be
done next year.
Other Business
1. Bob Paschke said that Sprint has requested an extension to its lease and has modified the lease
agreement to include an annual rate increase of 3% versus the annual increase based on the
Consumer Price Index. The revised lease agreement will need to be reviewed by the 1WC's
attorney. Sprint has agreed to pay for the prorated cost of the extension and legal fees when the
invoice is received.
MOVED by Norris and seconded by McDonald authorizing the City of New Hope to forward the
revised lease agreement with Sprint to the attorney for review. Motion carried.
2. Today is Tom Mathisen's last JWC meeting. He will be retiring from the City of Crystal as its
Director of Public Works/City Engineer on December 31, 2014.
MOVED by McDonald and seconded by Norris to formally extend sincere appreciation to Tom
Mathisen for his work and service to the Joint Water Commission. Motion carried.
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Next Meeting
The next meeting is scheduled for Wednesday, January 7, 2015, at 1:30 p.m.
Adjournment
Vice Chair Norris adjourned the meeting at 1:58 p.m.
Q
A e Norris, Vice
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ATTEST:
Pat Schutrop, Mcording Secretary
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