01-07-2015 JWC Meeting MinutesJOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of January 7, 2015
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at
1:37 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Wayne Houle, Acting City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Bob Paschke, Director of Public Works, New Hope
Bernie Weber, Operations Manager, New Hope
Dave Lemke, Utilities Supervisor, New Hope
Sue Virnig, Finance Director, Golden Valley
Marc Nevinski, Physical Development Director, Golden Valley
Jeff Oliver, City Engineer, Golden Valley
Bert Tracy, Public Works Maintenance Supervisor, Golden Valley
Kelley Janes, Utilities Supervisor, Golden Valley
R.J. Kakach, Utility Engineer, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Others Present
Steve Nelson, Bolton & Menk, Inc.
Minutes of December 3. 2014 Meeting
MOVED by McDonald and seconded by Norris to approve the minutes of the December 3, 2014 meeting
as presented. Motion carried.
Resolution 15-01— Desianatine Depositories for Joint Water Commission Funds
Commissioner McDonald introduced the following resolution and moved its adoption:
RESOLUTION 15-01
RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS
The motion for the adoption of the foregoing resolution was seconded by Commissioner Norris and
upon a vote being taken thereon, the following voted in favor thereof: Norris and McDonald; and
the following voted against the same: none; whereupon said resolution was declared duly passed
and adopted, signed by the Vice Chair and her signature attested by the Commissioner. Chair Tom
Burt was not present.
Approve Audit Contract with MMKR
The contract was not received in time for this meeting. Deferred to the February meeting.
36 -Inch Watermain Emergency Repair Update
Steve Nelson gave an update to the Commission on all of the JWC water supply projects. Beginning with
the 36 -inch watermain, he said the preliminary design report for the 36 -inch watermain emergency
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repair will be ready for the JWC to review at its February meeting. After the JWC has reviewed the
report, a Tri -City Council meeting will be scheduled to present the findings, most likely in March or April's
The report will recommend what will be needed to repair areas of the pipe that were compromised by
the failure in September 2014. A conservative schedule and cost will be included in the report. This
report will address the recent watermain repair only. At some point, Norris noted the JWC will need a
report on the overall system so they can communicate the condition and impacts of the system to the
three city councils.
The February JWC meeting will be moved to February 11 to allow time for the TAC and Bolton & Menk
to review the report prior to presenting to the JWC.
Emergency Backup Water Supply Proiect Update
The Crystal wells are completed and the project came in below budget. The water line portion of the
well project was let and bids came in 100% over the project cost. The TAC made the decision to delay
reporting the supply line project to avoid risks to the JWC water distribution due to a potential power
outage that would take the Golden Valley generator offline while the County Road 9 project is
completed. Furthering the delay, there was another break in the 36 -inch watermain, which took the
Crystal pump station and reservoir offline. Therefore all the water distribution for the JWC water systern
will need to be pumped from the Golden Valley reservoir pump station. Nelson talked with the well
contractor, Mark J. Traut Wells, and they will honor their bid amount for the Golden Valley well through,
the delay.
Since the County Road 9 project affecting the JWC water supply is now completed, the water supply line
advertisement for bids is now ready to be reposted in the communities' newspapers on January 15 and
22, with a bid opening scheduled for January 27.
In addition, an advertisement for bids for the high service pump and motor replacements at the Golden
Valley pump station will run concurrently with the water supply line ad for bids with a bid opening also
on January 27. The construction cost for the pump and motor replacement project will be approximately
$97,000. It was determined that the pump and motor at the Golden Valley station needed to be
replaced to optimize the reliability of the emergency water supply during the 36 -inch main replacement
project.
MOVED by McDonald and seconded by Norris to approve publishing the advertisement for bids for the
high service pump and motor replacements portion of the project and to add the cost to the water
supply line portion in the capital improvements program. Motion carried.
Replacement of the Golden Valley Generator Radiator and Generator Monitoring Contract
Titan Energy Systems has the maintenance and generator monitoring contract with the JWC. Titan
Energy Systems found leaks in the generator radiator during the routine scheduled maintenance. Titan's
quote to replace the leaking radiator at the generator was in excess of $20,000, therefore a quote was
requested from Ziegler Power Systems to replace the generator radiator. Ziegler submitted a quote in
the amount of $18,321. Staff is requesting approval to contract with Ziegler to replace the generator
radiator.
MOVED by McDonald and seconded by Norris to contract with Ziegler in the amount of $18,321 to
replace the Golden Valley generator radiator. Motion carried.
Monitoring of the generator was part of the contract with Titan, but Titan has not started monitoring
and have been unresponsive. Staff approached Ziegler for a quote, but Ziegler said because of the
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remote start system, it is difficult to get parts. Bert Tracy said staff then approached Total Controls to
see if they could do the monitoring and service the remote start system. If Total Controls can manage
both monitoring and service, staff will bring the proposal to the February JWC meeting for approval.
County Road 9 Proiect Update
Nothing new to report at this time.
Sprint Spectrum Second Amendment to Site Lease Agreement
Sprint has transmitters on the South Tower in New Hope. They are proposing a contract extension and
an increase in the annual rent of 3%.
MOVED by McDonald and seconded by Norris to accept the Second Amendment to Site Lease
Agreement between the Joint Water Commission and Sprint Spectrum. Motion carried.
Other Business
Bob Paschke received the inspection report from KLM Engineering.
Next Meeting
The next meeting is scheduled for Wednesday, February 11, 2015, at 1:30 p.m.
Adiournment
Vice Chair Norris adjourned the meeting at 2:09 p.m.
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Ynne Norris, \rick Chair
ATTEST:
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Pat Schutrop, Recording Secretary
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