02-11-2015 JWC Meeting MinutesJOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of February 11, 2015
The Golden Valley — Crystal — New Hope Joint Water Commission (JWC) meeting was called to order at I'I
1:37 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Wayne Houle, Acting City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Bob Paschke, Director of Public Works, New Hope
Bernie Weber, Operations Manager, New Hope
Dave Lemke, Utilities Supervisor, New Hope
Sue Virnig, Finance Director, Golden Valley
Marc Nevinski, Physical Development Director, Golden Valley
Jeff Oliver, City Engineer, Golden Valley
Bert Tracy, Public Works Maintenance Supervisor, Golden Valley
Kelley Janes, Utilities Supervisor, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Others Present
Pat Backen, Council Member, Robbinsdale
Bill Bolongin, Council Member, Robbinsdale
Marcia Glick, City Manager, Robbinsdale
Brian Simmons, Bolton & Menk, Inc.
Minutes of January 7. 2015 Meeting
MOVED by Norris and seconded by McDonald to approve the minutes of the January 7, 2015 meeting a!
presented. Motion carried.
Approve Audit Contract with MMKR
Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) submitted the contract to prepare
the audit report for the year ending December 31, 2014. The estimate for the basic audit fee is
$8,975.
MOVED by McDonald and seconded by Norris directing Chair Burt to sign the contract with MMKR
for the preparation of the audit report for 2014. Motion carried.
36 -Inch Watermain Emergency Repair Update
Brian Simmons, Bolton & Menk, Inc., discussed the preliminary design technical memo outlining repair
and replacement methods for the 36 -inch watermain emergency repair. Bolton & Menk is
recommending the loose -fit slip -line for the area west of the CR 81 intersection, jack and bore in a
casing through the CR 81 intersection, and open cut replacement in the area east of the CR 81
intersection. Because the CR 81 and CR 9 area is a crowded utility corridor, Bolton & Menk
recommended jacking and boring a casing to avoid some of those utilities. This portion of the project
will be coordinated with the work done by Hennepin County.
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The connection to the Minneapolis 48 -inch line will need to be completed by May 15, 2015 to
accommodate Minneapolis water restrictions.
A portion of the 36 -inch watermain crosses under the Burlington Northern Sante Fe Railroad/Metro Blue
Line Railroad crossing at a shallow depth. Bolton & Menk is recommending constructing a new steel
casing crossing to ensure that the JWC main will not need to be relocated in the future to meet rail
requirements. The railroad will require a permit and that application process should start early in the
project.
The 36 -inch PCCP main will need to be shut down during the project. Bolton & Menk anticipates that the
project will be ready to begin by April 2015 with substantial completion by August 15, 2015. Water
customers may experience small changes in water pressure.
Robbinsdale Council Members and City Manager Marcia Glick expressed interest in replacing its sanitary
sewer located west of CR 81 during this project. The Technical Advisory Committee (TAC) did not have
solution to offer at this time. Glick requested the TAC consider the impacts to local businesses in this
area during the project work. Simmons said property owners will experience minimal disturbance during
the project.
Because the 36 -inch PCCP main will be shut down for the duration of the project, the JWC water
demand will be met by the Golden Valley pump station. To ensure the demand, high service pump and
motor replacement upgrades will need to be completed as soon as possible. Two Advertisements for
Bids will need to be prepared for the pump station upgrades and the 36 -inch line replacement project.
The TAC recommends approval of the two projects and Bolton & Menk will work on costs. Simmons said
the project costs will be developed within two weeks. A communications plan, including the City of
Robbinsdale, will also be done.
MOVED by McDonald and seconded by Norris directing the TAC to move ahead with posting the
Advertisements for Bids for the emergency supply pumps/piping/electrical/chemical upgrades and the
36 -inch line replacement project. Motion carried.
The Preliminary Design Technical Memorandum regarding the 36 -inch PCCP Repair and Replacement
Project prepared by Bolton & Menk, Inc., dated February 10, 2015, was received and filed.
Tri -City Council Meeting
The consensus of the cities was to schedule a Tri -City Council meeting on Tuesday, March 31, from 6 to
8:30 pm at the City of Golden Valley City Hall. Chair Burt will be the moderator of the meeting.
The three city councils will discuss the condition of the entire JWC distribution system and discuss what
opportunities are available to address compromises in the system. The delay in constructing the Golden
Valley well due to the 36 -inch PCCP watermain repair will also be discussed.
Emergency Backup Water Supply Prosect Update
• Authorize contract for JWC High Service Pump/Motor Replacements Project. Bids were received
on January 27, 2015. One bid was received from Keys Well Drilling in the amount of $109,600.
The TAC is requesting approval of the bid.
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MOVED by McDonald and seconded by Norris to accept the bid from Keys Well Drilling Co. in
the amount of $109,600 for the JWC High Service Pump/Motor Replacement project.
Authorize contract for the JWC Emergency Wells Water Supply Line. Bids were received on
January 27, 2015. The following bids were received:
Subtotal Amount Total Amount
Bidders Bid Bid Alternate
Burschville Construction $411,170.00 $448,527.00 $86,400.00
Minger Construction $428,805.45 $466,162.45 $107,705.00
GM Contracting $633,866.18 $671,223.18 $234,008.00
The goal is to have the water supply line installed and running prior to starting the 36 -inch F
project. The TAC recommends approval of the total bid received without the alternate from
Burschville Construction in the amount of $448,527.
MOVED by Norris and seconded by McDonald to accept the total bid amount, minus the
alternate bid, received from Burschville Construction in the amount of $448,527. Motion
carried.
Replacement of the Golden Vallev Generator Radiator and Generator Monitorin¢ Contract
Bert Tracy met with Ziegler Power Systems and Total Control to discuss upgrading the Golden Valley
pump house generator remote monitoring to the JWC SCADA system. Ziegler and Total Control worked
through the logistics to complete the remote monitoring update and proposed to complete the project
as a team. The following quotes were received:
Ziegler Power Systems
Total Control
TOTAL
$2,600.00
$3,219.98
$5,820.28
Due to additional unseen wiring that may be needed, Tracy noted Total Control's portion of the project
would not exceed $5,179.98. These upgrades will enable City staff to conduct the monitoring in the
future.
MOVED by McDonald and seconded by Norris to accept the quotes received from Ziegler Power Syste
in the amount of $2,600 and from Total Control in the amount of $3,219.98 (not to exceed $5,179.98)
upgrade the Golden Valley pump house generator monitoring to the SCADA system. Motion carried.
County Road 9 Project Update
Wayne Houle did not have an update to report regarding the project.
Other Business
None.
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Next Meeting
The next meeting is scheduled for Thursday, March 12, 2015, at 1:30 p.m.
Adjournment
Chair Burt adjourned the meeting at 2:47 p.m.
Thomas D. Burt, Chair
ATTEST:
'/ w— —�" 4";?
t Schutrop, Recording Secretary
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