03-12-2015 JWC Meeting MinutesJOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of March 12, 2015
The Golden Valley — Crystal — New Hope Joint Water Commission (JWC) meeting was called to order at
1:36 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Wayne Houle, Interim City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Bob Paschke, Director of Public Works, New Hope
Bernie Weber, Operations Manager, New Hope
Sue Virnig, Finance Director, Golden Valley
Jeff Oliver, City Engineer, Golden Valley
Bert Tracy, Public Works Maintenance Supervisor, Golden Valley
Kelley Janes, Utilities Supervisor, Golden Valley
Mark Ray, Street Maintenance Supervisor, Golden Valley
R.J. Kakach, Engineer, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Others Present
Bill Blonigan, Council Member, Robbinsdale
Marcia Glick, City Manager, Robbinsdale
Steve Nelson, Bolton & Menk, Inc.
Brian Simmons, Bolton & Menk, Inc.
Jim Curme, Golden Valley Resident
Minutes of February 11, 2015 Meeting
Sue Virnig pointed out that on page 2, the motion made approving the Preliminary Design Technical
Memorandum was not necessary. The only action needed was to receive and file the memorandum.
MOVED by Norris and seconded by McDonald to approve the minutes of the February 11, 2015 meeting
as corrected. Motion carried.
Tri -City Council Meeting Agenda (March 31, 20151
The goal of the meeting will be to communicate the status of the 36 -inch watermain emergency
repair and to obtain agreement for each city to pass a resolution for the emergency repair project.
The agenda will include the draft resolution; presentation on the 36 -inch watermain emergency
repair project, including project cost; a communications plan and a conservation plan; and
discussion of the overall JWC distribution system. Bolton & Menk, Inc. will provide a draft of the
presentation by March 26 to the Technical Advisory Committee (TAC) for review.
36 -Inch Watermain Emergency Repair and Emergency Backup Water Supply Project Update
A bid opening for the JWC Emergency Supply Pumps/Piping/Electrical/Chemical project was held on
March 10, 2015, and the following two bids were received:
(:\Joint Water Commission\1WC Minutes\2015 JWC Minutes\03-12-20151WC Minutes.doc
Joint Water Commission
March 12, 2015
Page 2 of 2
* Includes a $60,000 allowance.
This bid includes the piping to the Golden Valley well. After review of the bids received, Bolton & Menk,
Inc. recommended awarding the contract to Municipal Builders in the amount of $1,524,900 (base bid
with alternate vertical turbine pump (Goulds)).
MOVED by McDonald and seconded by Norris to award the contract to Municipal Builders in the amount
of $1,524,900 for the JWC Emergency Supply Pumps/Piping/Electrical/Chemical project. Motion carried.
County Road 9 Project Update
Jeff Oliver has been talking with Paul Backer, Hennepin County Construction Division, to discuss the
portion of the 36 -inch PCCP repair that will cut into the new County Road 9 roadway. A technical
solution has been submitted to the County for discussion and approval.
Other Business
A discussion of funding and projects listed on the current Capital Improvement Program (CIP) were
discussed. Until the 36 -inch PCCP repair and replacement project is completed, no additional projects
will be added to the CIP except for the analysis of the overall distribution system. When the final project
cost for the 36 -inch PCCP repair and replacement project is known, Virnig will bring the CIP back to the
JWC for discussion after the TAC has reviewed the CIP.
Next Meeting
The next meeting is scheduled for Wednesday, April 1, 2015, at 1:30 p.m.
Adiournment
Chair Burt adjourned the meeting at 2:19 p.m.
Tho as D. Burt, C rair
ATTEST:
r
PY Schutrop, Recording Secretary
(:\Joint Water Commission\JWC Minutes\2015 JWC Minutes\03-12-20151WC Minutes.doc
LUMP SUM ITEMS
Bidders
1 a 1 b
Crystal Golden Valley
1 c Total
New Hope 1a + 1b + 1c + $60,000
Municipal Builders
$676,300 $406,300
$382,300 $1,524,900
Magney Construction
$711,500 $622,500
$444,700 $1,838,700
* Includes a $60,000 allowance.
This bid includes the piping to the Golden Valley well. After review of the bids received, Bolton & Menk,
Inc. recommended awarding the contract to Municipal Builders in the amount of $1,524,900 (base bid
with alternate vertical turbine pump (Goulds)).
MOVED by McDonald and seconded by Norris to award the contract to Municipal Builders in the amount
of $1,524,900 for the JWC Emergency Supply Pumps/Piping/Electrical/Chemical project. Motion carried.
County Road 9 Project Update
Jeff Oliver has been talking with Paul Backer, Hennepin County Construction Division, to discuss the
portion of the 36 -inch PCCP repair that will cut into the new County Road 9 roadway. A technical
solution has been submitted to the County for discussion and approval.
Other Business
A discussion of funding and projects listed on the current Capital Improvement Program (CIP) were
discussed. Until the 36 -inch PCCP repair and replacement project is completed, no additional projects
will be added to the CIP except for the analysis of the overall distribution system. When the final project
cost for the 36 -inch PCCP repair and replacement project is known, Virnig will bring the CIP back to the
JWC for discussion after the TAC has reviewed the CIP.
Next Meeting
The next meeting is scheduled for Wednesday, April 1, 2015, at 1:30 p.m.
Adiournment
Chair Burt adjourned the meeting at 2:19 p.m.
Tho as D. Burt, C rair
ATTEST:
r
PY Schutrop, Recording Secretary
(:\Joint Water Commission\JWC Minutes\2015 JWC Minutes\03-12-20151WC Minutes.doc