12-10-13 CM Minutes Council/Manager Meeting Minutes
December 10, 2013
Present: Mayor Harris and Council Members, Clausen, Pentel, Scanlon and Schmidgall,
City Manager Tom Burt, Finance Director Sue Virnig, Communications Manager Cheryl
Weiler, Communications Specialist Ben Sandell, Graphic Designer/Web Specialist
Lindsey Fabrizio and Administrative Assistant Lisa Wittman.
The meeting began at 6:30 pm in the Council Conference Room.
Amendments to 2013 General Fund Budget and Transferring Funds from the
Building Fund to the Park Improvement Fund
Sue Virnig explained that when the 2013 General Fund Budget was approved it included
$150,000 in Transfers Out for future salary adjustments. A resolution will need to be
approved to amend 2013 General Fund Budget. In March 2013, Council approved
transfers from the 2012 General Fund Budget. Originally approved was $150,000 from the
General Fund to be transferred to the Building Improvement Fund. Since then, the building
improvements were not made and the monies will be used to help fund the new
playground equipment at Brookview Park. She stated that Council review of these fund
transfers will be on the next regular City Council agenda.
Social Media Research and Draft Policy
Cheryl Weiler, Ben Sandell and Lindsey Fabrizio gave a PowerPoint presentation
regarding social media best practices based on a survey they conducted of 15
municipalities and the League of Minnesota Cities. They discussed the results of the
survey they conducted which included: the use and benefits of social media, the social
media channels/platforms used, management of social media sites, the number of social
media sites, allowing comments, social media policies, data practices compliance, and
problems with social media and costs.
The Council discussed the proposed draft policy, the timing and the administration of the
proposed social media channels/platforms, how to prioritize postings, the potential
audience, and how to address comments. After discussion, the consensus of the Council
was to review the draft policy at a future City Council meeting and then to start with one
Facebook page, managed by the Communications Department.
Board/Commission Vacancies
Tom Burt provided an updated list of the various board and commission vacancies and a
list of applicants available to fill them. The Council consensus was to wait until the newly
elected Council Members are in place before they interview applicants for the current
board and commission vacancies.
The meeting adjourned at 8:10 pm.
Lisa Wittman
Administrative Assistant