02-16-16 CC Agenda Packet (entire)AGENDA
Regular Meeting
of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
February 16, 2016
6:30 pm
The Council may consider item numbers 1, 2, 3, 5 and 6
prior to the public hearings scheduled at 7 pm
1.CALL TO ORDER PAGES
A.Roll Call
B.Pledge of Allegiance
2.ADDITIONS AND CORRECTIONS TO AGENDA
3.CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member or citizen so requests in which
event the item will be removed from the general order of business and considered in its
normal sequence on the agenda.
A.Approval of Minutes - City Council Meeting - February 2, 2016 3-8
B.Approval of City Check Register 9
C.Licenses:
1. Multi-Family Rental Property Licenses 10-11
2. General Business License 12
D.Minutes of Boards and Commissions:
1. Planning Commission - January 25, 2016 13-18
2. Human Services Fund - January 11, 2016 19-20
3. Environmental Commission - November 23, 2015 21-22
4. Joint Water Commission - December 12, 2015 23-24
E.Bids and Quotes:
1. Authorize Purchase of Walk behind Aerator for Brookview Golf Course 25
2. Authorize Purchase of a Green/Tee Mower for Brookview Golf Course 26
F.Amendment to the 2016 General Fund Budget 16-07 27-28
G.Modifying 2016 General Wages and Salary to Include Golf Operations Coordinator
Position 16-08
29-30
H.Approval of Golden Valley Fire Relief Association By-Law Changes 16-09 31-33
I.Approval of Amendment to Employee Handbook 16-10 34-35
4.PUBLIC HEARINGS 7 PM
5.OLD BUSINESS
6.NEW BUSINESS
A.Preliminary Design Plans of the METRO Blue Line Extension (Bottineau) Light Rail
Transit Project 16-11
36-45
B.Reestablish the City Council Meeting Order of Business 16-12 46-48
C.Approval of Golden Valley Guiding Principles 49-58
6. NEW BUSINESS - continued
D.Adoption of Remote Meeting Attendance Policy 59-67
E.State of the City Presentation 68
F.Announcements of Meetings
1. Future Draft Agendas: City Council March 2, 2016, Council/Manager March 8,
2016 and City Council March 15, 2016
69-71
G.Mayor and Council Communications
7.ADJOURNMENT
CIO ca f UNOFFICIAL MINUTES
of CITY COUNCIL MEETING
Salle GOLDEN VALLEY, MINNESOTA
February 2, 2016
1. CALL TO ORDER
Mayor Harris called the meeting to order at 6:30 pm.
1A. Pledge of Allegiance
1 B. Roll Call
Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Steve Schmidgall
and Andy Snope. Also present were: City Manager Cruikshank, City Attorney Garry and City
Clerk Luedke.
1C. Presentation - Proclamation recognizing General Mills 150th Year Anniversary
Mayor Harris presented a Proclamation to Ms. Maerenn Jepsen, General Mill's Employee
Engagement Manager, recognizing their 150th Year Anniversary.
MOTION made by Council Member Fonnest, seconded by Council Member Clausen to
approve the Proclamation recognizing the 150th Year Anniversary of General Mills and the
motion carried.
1D. 2015 Police Department Annual Report
Chief Sturgis presented the Police Department's 2015 Annual Report and answered questions
from Council.
2. ADDITIONS AND CORRECTIONS TO AGENDA
MOTION made by Council Member Snope, seconded by Council Member Schmidgall to
approve the agenda of February 2, 2016, as submitted and the motion carried.
3. APPROVAL OF CONSENT AGENDA
MOTION made by Council Member Schmidgall, seconded by Council Member Snope to
approve the consent agenda of February 2, 2016, as revised: removal of 3F-Letter of
resignation from Benjamin Peterson, 3K-Authorize Contract for Professional Services with
Prairie Restorations and 31--Open to Business Initiative and the motion carried.
3A1. Approve Minutes of the Council/Manager Meeting of January 12, 2016.
3A2. Approve Minutes of the City Council Meeting of January 20, 2016.
3131. Approve City Check Register and authorize the payments of the bills as submitted.
3132. Approve Housing and Redevelopment Authority Check Register and authorize the
payments of the bills as submitted.
3C. Receive and file the gambling license exemption and approve the waiver of notice
requirement for the Good Shepherd Church.
3D. Accept for filing the Minutes of Boards and Commissions as follows:
1. Planning Commission - December 28, 2015
2. Human Rights Commission - December 22, 2015
3. Environmental Commission - October 26, 2015
4. Bassett Creek Watershed Management Commission - December 17, 2015
Unofficial City Council Minutes -2- February 2, 2016
3. APPROVAL OF CONSENT AGENDA - continued
3E1. Approve purchase of a Ford Transit Van from Nelson Auto Center for a total
purchase price of$22,255.43.
3E2. Approve purchase of one Elgin Pelican Street Sweeper from MacQueen Equipment in
the amount of$197,903.00 after trade-in.
3E3. Approve purchase of one Toro 5910 Groundsmaster Mower from MTI Distributing
through National IPA in the amount of$90,552.27 after trade-in.
3E4. Approve purchase of three Ford trucks from Midway Ford Commercial Fleet and
Government Sales for total purchase price of$97,631.72.
3E5. Authorize the purchase of seven thermal imaging cameras from Municipal Emergency
Services, Inc. for $54,089.
3F—. .
3G. Adopt second consideration, Ordinance #589, amending Section 4.20: Sign Permits
and Regulations regarding Temporary Signs, Banners and Inflatables and approve
Summary of Ordinance #589 for Publication.
3H. Adopt second consideration, Ordinance #590, amending the 2016 Master Fee
Schedule for Temporary Signs, Banners and Inflatables.
31. Adopt Resolution 16-05, making Annual Elections for the 2016 Insurance Policy.
3J. Approve amendment to Contract 15-10 between the City and Tim's Tree Service, Inc.
in the amount of$66,410 for the 2016 Spring Brush Pickup Program.
3 .
3 .
3. ITEMS REMOVED FROM THE CONSENT AGENDA
3F. Letter of resignation from Benjamin Peterson from the Civil Service Commission
Council thanked Mr. Peterson for his service to the City of Golden Valley.
MOTION made by Council Member Fonnest, seconded by Council Member Clausen to accept
the Letter of Resignation from Benjamin Peterson from the Civil Service Commission and the
motion carried.
3K. Authorize a Contract for Professional Services with Prairie Restorations
Physical Development Director Nevinski answered questions regarding the service agreement.
MOTION made by Council Member Fonnest, seconded by Council Member Snope to
authorize a Contract for Professional Services with Prairie Restorations, Inc. for the 2016
Golden Valley Restoration and Maintenance of Native Plant Communities in the amount of
$32,700 and the motion carried.
3L. Open to Business Initiative
Council Member Fonnest provided additional information on the Open to Business initiative.
MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt
Resolution 16-06, authorizing Submission of a Request for Matching Funds through the 2016
Hennepin County Economic Development Initiative and authorizing entering into an
agreement with the Metropolitan Consortium of Community Developers for the Open to
Business Initiative upon a vote being taken the following voted in favor of: Harris, Schmidgall,
Snope, Fonnest and Clausen the following voted against: none and the motion carried.
Unofficial City Council Minutes -3- February 2, 2016
4. PUBLIC HEARING
4A. Public Hearing - Preliminary Design Plans of the METRO Blue Line Extension
(Bottineau) Light Rail Transit Project
Planning Manager Zimmerman presented the staff report and answered questions from
Council.
Mayor Harris opened the public hearing.
Ms. Nancy Huntley, 2925 Kyle Avenue North, stated she is a member of the METRO Blue
Line Citizen Advisory Committee and that at the meetings the importance of parking was
discussed, so she was delighted to see the parking triangle. She asked if the Minneapolis
Park Board had given permission to use the triangle yet, and if permission is not given, but
Municipal Consent is, where people will park. She said this is a serious concern of residents in
the area.
Ms. Becky Kellen Trujillo, 6130 Wynnwood Road, said she is interested in details from recent
forums and asked if the Council felt that they had received adequate information from the
residents. She said she is concerned about the environmental impact to the area and the
parking issues.
Mr. Christopher Wall-Romana, 2912 Kyle Avenue North, said he believes Golden Valley will
not benefit from the Blue Line and has a lot to lose. He said he felt Golden Valley is not a
growth or destination city. He said he is concerned about who will use the light rail and stated
he would rather have additional bus service available that would not ruin Sochacki Park,
disturb the peace of the City, or bring down property values.
Ms. Margaret Wall-Romana, 2912 Kyle Avenue, said she has been following the light rail item
since 2014, and asked about the mitigation process. She said she had reviewed the map and
that her property is not within the mitigation area. She asked when mitigation issues for her
neighborhood would be discussed. She said she is also concerned about the proposed design
of Golden Valley Road because it is already hard to get in and out of her neighborhood.
Mr. Allan Gussich, 6130 Westbrook Road, asked what the impact of light rail would be on the
convenience to Golden Valley residents. He said he is worried about how this will affect
Highway 55 because he felt it will no longer be a fast or efficient throughway to the downtown
area. He said that there would be more carbon gases burnt because cars would need to stop
more often. He said he is concerned about the high cost to ride the light rail and asked if these
costs would be recovered because paying to ride it is on the honor system and unlike other
cities that have used it for years, we would just be converting to it.
Ms. Sue Lundgren, 2215 Xerxes Avenue North, said she lives about one block from one of the
proposed stations. She said she is very concerned about the environmental report submitted
from the Environmental Commission. She said she felt before a massive project was started,
that a yes vote should be received from the Commission. She said she also agreed to what
others have said.
Ms. Annette Walen, 5111 Golden Valley Road, said she and her family are very excited that
the Blue Line would be coming through Golden Valley. She said she has traveled a lot and
uses public transit in other cities. She said her kids currently are public transit users and that
light rail is the way of the future. She urged Council to give Municipal Consent.
Unofficial City Council Minutes -4- February 2, 2016
4A. Public Hearing - Preliminary Design Plans of the METRO Blue Line - continued
Mr. Erik Larson, 2413 Parkview Boulevard, said he would like to make sure the Golden Valley
station pays attention to safety issues regarding the difference in grade and the hours of
operation.
Ms. Mary Giese, 5545 Golden Valley Road, said she attends North Hennepin School and that
she is in favor of light rail. She said other students who attend North Hennepin do not have
cars so the light rail would be beneficial to these students.
Mr. Vic Harvath, 5901 Laurel Avenue, said the meetings he has attended have been planned
to push the light rail and felt there was been very little input at them. He said the tax payers
would be funding the light rail line and when polled, the majority of the residents within 6
blocks of the Hiawatha line said they would seldom use it. He said his grandkids who live in
Golden Valley said they would not use it and he felt people should rely more on the bus
system. He added that in the future if light rail does not work, that tax payers would be
required to pay back to the government every penny that was invested.
Ms. Karen Lehman, 1806 Zephyr Place, said she would prefer to see more buses used and
added that when she rides the bus now, she seldom sees people from Golden Valley on it.
She said she is concerned that Golden Valley would be a pass through city and if the ridership
is low, the stations may not be safe. She said she is also concerned about the mitigation
process and read comments from Linda Gallant that had already been submitted.
Ms. Elaine Wynne, 315 Georgia Avenue North, asked if contracts had been negotiated with
the railroad yet. She said she thought the environmental impact statement should be received
before a decision was made. She said she is worried about the environmental impact on the
parks and felt that the light rail would not address many of the transportation issues in Golden
Valley. She asked about the use of solar buses for transportation needs.
Mr. John MacLean, 3400 Manor Drive, stated he is a strong supporter of light rail and that he
currently uses it. He said he thinks people are just used to driving their cars, but the success
of the light rail throughout the Twin Cities speaks for itself. He said he felt youth would use it.
Mr. Peter Steichen, 3126 Manor Drive, asked if there are currently any plans for multi-housing
projects to be built around the proposed light rail stations. He also asked if there are plans at
intersections around the stations to add stop lights or additional car lanes.
Mr. Mike Burakowski, 2408 Kewanee Way, said he has had problems in the past receiving
answers about construction items that had happened in his neighborhood and asked if there
would be a central phone number residents could call to get answers once construction
begins.
Mr. Bill Delaney, 1618 Kelly Drive, asked how the number of proposed parking stalls at the
site was decided and if a multi-level parking structure would be built.
Mr. Peter Knaeble, 6001 Glenwood Avenue, said he is in favor of light rail and supports giving
Municipal Consent. He said he felt a park and ride would be needed at the stations. He said it
is important to remember that this would be a regional facility, not just a Golden Valley facility
and would serve the whole metropolitan area.
Unofficial City Council Minutes -5- February 2, 2016
4A. Public Hearing - Preliminary Design Plans of the METRO Blue Line - continued
Ms. Jean Kidd, 1717 Xerxes Avenue North, said she is on the fence about light rail. She said
she does not mind having a station, if it is a low-impact one. She said she is concerned about
light pollution from the facility, strangers parking in her neighborhood and having a point
person to call once construction begins who would be available even on nights and weekends
to enforce the workplace rules.
Ms. Gillian Rosenquist, 2321 Kyle Avenue North, said she is on the METRO Blue Line
Community Advisory Committee and also a neighbor who lives in the area. She said that there
are many Golden Valley citizens on different committees representing the City throughout the
process.
Mr. Larry Johnson, 315 Georgia Avenue, said he is a member of the Environmental
Commission and was out of town during their last meeting, but felt only one person on the
Commission is not in favor of light rail. He said the Commission thinks light rail would be
amazing for Golden Valley but there are issues as to if this is the best route for the City and
felt that a yes vote should not be given before the Environmental Impact Statement is
presented.
Ms. Margaret Burke, 2744 York Avenue, Robbinsdale, stated she is a member of the Church
of St. Margaret Mary and that it conducts many of their activities on nights and weekends and
they rent space to a charter school. She said she is worried about the safety and security of
the elderly and children at the corner. She said she is also concerned people may park on the
north side of Golden Valley Road if the triangle space is not secured. She said she has signed
up for email updates for light rail information, but has yet to receive any.
Mr. Garrett Tomczak, 8183 Julianne Terrace, said he moved to Golden Valley because of the
airport noise in south Minneapolis. He said he is concerned that the people making the
decisions regarding light rail may not be accountable. He asked if his input will make a
difference in the decision.
Ms. Maria Milillo, 8183 Julianne Terrace, said she was concerned about the impact of not
having enough parking spaces at the station and asked where people would park. She said
that once the light rail is built, it could not be removed. She said she is also concerned that the
Minneapolis Park Board has not agreed to the parking yet.
Mayor Harris closed the public hearing.
Council thanked the residents that attended the meeting tonight and added that comments
could still be submitted before the next meeting.
6. NEW BUSINESS
6A. Announcements of Meetings
The next Council/Manager Meeting will be held on February 9, 2016, at 6:30 pm.
Some Council Members may attend the MnDOT Highway 169 Project Open House on
February 10, 2016, from 4 to 6 pm at the Hopkins High School at 2400 Lindberg Drive.
Some Council Members may attend the Metropolitan Council State of the Region on February
11, 2016, at 10:30 am at the Ames Center in Burnsville.
Unofficial City Council Minutes -6- February 2, 2016
6A. Announcements of Meetings - continued
City Offices will be closed on February 15, 2016, in observance of President's Day.
The next City Council Meeting will be held on February 16, 2016, at 6:30 pm and will include a
State of the City Community presentation.
Some Council Members may attend the Seven Dreams Education Foundation Bird Bash on
February 20, 2016, starting at 5 pm at the Minneapolis Marriot Northwest in Brooklyn Park.
Some Council Members may attend the West Metro Home Remodeling Fair on February 21,
2016, from 10:30 am to 3:30 pm at the Eisenhower Community Center at 1001 Highway 7 in
Hopkins.
Some Council Members may attend the Brookview Community Center Replacement Plans
Open House on February 23, 2016, from 6 to 7:30 pm at Brookview Community Center.
The State of the City Community Update will be held on February 25, 2016, at 7:30 am.
Some Council Members may attend the Robbinsdale Area Schools Empty Bowls Event on
March 8, 2016, from 4 to 7 pm at Robbinsdale Cooper High School in New Hope.
613. Mayor and Council Communication
Council Member Snope asked staff to forward any additional comments and emails regarding
the METRO Blue Line Extension directly to Council as they are received.
Mayor Harris stated that future draft agendas are now included in the agenda packets.
Mayor Harris thanked staff and Council for tonight's public hearing and the hard work that
went into it.
Council also thanked residents for participating in the public hearing.
Mayor Harris reminded residents that due to the snow storm, cars need to be moved off of the
streets to allow for snow plowing.
7. ADJOURNMENT
MOTION made by Council Member Snope, seconded by Council Member Clausen and the
motion carried unanimously to adjourn the meeting at 8:44 pm.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Attachments
•Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
3. C. 1. Multi-Family Rental Property Licenses
Prepared By
Dave Gustafson, Fire/Property Maintenance Specialist
Jill Lund, Administrative Assistant
Summary
The following multi-family rental properties are up for renewal.
PROPERTY LICENSE FEE
Anderson Triplex - 6212 Golden Valley Road $ 230
Arcata Apartments - 901 Xenia Avenue South $ 250
Calvary Center Apartments - 7650 Golden Valley Road $ 175
Colonial Apartments - 5743/5745/5747 Glenwood Avenue $ 807
Copacabana Apartments - 1725 Lilac Drive North $ 1,105
Crosswoods Apartments - 5601 Glenwood Avenue $ 1,350
Dover Hill Complex - 2400 Rhode Island Avenue North $ 1,675
Golden Valley Arms Apartments - 6150 St. Croix Avenue $ 1,195
Golden Valley Road Apartments - 6200 Golden Valley Road $ 860
Golden Valley Townhomes - 2120 Douglas Drive $ 322
PROPERTY LICENSE FEE
Golden Valley Townhomes - 3354 Lilac Drive $ 149
Herbeck Triplex - 1510 Kelly Drive $ 230
Laurel at West End Apartments - 5610 Laurel Avenue $ 175
The Laurel Apartments - 250 Turners Crossroad South $ 175
Mallard Creek Apartments - 8300/8400 Golden Valley Road $ 2,790
Mayfair Apartments - 5307/5311 Circle Down $ 1,090
Medley Park Townhomes - 2343/2350 /2389/2391 Mendelssohn Lane $ 1,550
Southwirth Apartments - 501 Theodore Wirth Parkway $ 1,375
Stonehaven Homes - 1400/1450/1500/1600 Douglas Drive $ 956
Trentwood Apartments - 9110/9140/9200/9210/9240 Golden Valley Road $ 2,515
Valley Creek West Apartments - 1370 Douglas Drive $ 569
Valley Square Commons - 749 Winnetka Avenue North $ 550
Valley View Apartments - 6537 Golden Valley Road $ 3,270
Valley Village Apartments - 600 Lilac Drive North $ 4,670
West End Apartments - 241/251/261/271 Yosemite Circle $ 1,448
Recommended Action
Motion to authorize the renewal of multi-family rental licenses as recommended by staff.
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
3. C. 2. General Business Licenses
Prepared By
Jill Lund, Administrative Assistant
Summary
As per City Code, some retail sales are required to be licensed by the City. Listed below are the
Applicant, License Type and Fee of those who have submitted an application for approval.
Menard’s Fireworks Sales $100.00
6800 Wayzata Boulevard
Recommended Action
Motion to authorize the issuance of the license as recommended by staff.
Regular Meeting of the
Golden Valley Planning Commission
January 25, 2016
A regular meeting of the Planning Commission was held at the Golden Valley City Hall,
Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday,
January 25, 2016. Chair Segelbaum called the meeting to order at 7 pm.
Those present were Planning Commissioners Blum, Johnson, Segelbaum, and
Waldhauser. Also present was Planning Manager Jason Zimmerman, Associate
Planner/Grant Writer Emily Goellner, and Administrative Assistant Lisa Wittman.
Commissioners Baker, Cera and Kluchka were absent.
1. Approval of Minutes
December 28, 2015, Regular Planning Commission Meeting
MOVED by Waldhauser, seconded by Johnson and motion carried unanimously to
approve the December 28, 2015, minutes as submitted.
2. Review of METRO Blue Line Extension Municipal Consent Plans
Zimmerman explained that the METRO Blue Line Extension plans are reaching the point
of municipal consent and staff is looking for comments or feedback the Planning
Commission may have to pass onto the City Council. Segelbaum asked if there will be a
public hearing as part of the municipal consent process. Zimmerman said yes. He stated
that there will be an open house and a public hearing on February 2 and the Council will
consider the municipal consent plans on February 16.
Zimmerman showed the Commissioners a map of the proposed METRO Blue Line and
gave a brief history of the project including the route selection process, the track location,
the location and layout of stations, and the various committees and opportunities for the
public to comment. He added that a Final Environmental Impact Statement (FEIS) is
expected in the summer of 2016 and there will still be check-ins and ongoing
communication with the Metropolitan Council after the municipal consent process is
finished.
Segelbaum asked if the Blue Line budget has been scaled back. Zimmerman stated that
the budget for the Blue Line has not been scaled back yet, but it could be revisited and
adjusted because of issues similar to the Southwest Line.
Segelbaum asked about the items of concern listed in the staff report. Zimmerman stated
that the City feels the concerns are being addressed. He referred to the map of the line
and discussed the plans for Golden Valley including: the location of the Traction Power
Substations, the BNSF freight rail tracks being located in the westerly 50 feet of the rail
corridor, enhanced bus pullouts, enhanced bike and pedestrian facilities, a reconstructed
trail within Theodore Wirth Park, and a reconstructed Plymouth Avenue Bridge which
would provide space for the trail and Bassett Creek in the westerly portal.
Minutes of the Golden Valley Planning Commission
January 25, 2016
Page 2
Segelbaum asked if the City would have any control of the work being done
simultaneously through the major thoroughfares in the City. Zimmerman said he believes
the City will have input and added that the construction will be phased over three years.
Zimmerman noted that there will be a park and ride facility at the Golden Valley Road
station which will provide approximately 100 parking spaces for cars as well as parking for
bikes. Segelbaum asked how likely it is that two stations will be built. Zimmerman said
that the scope of the project includes both stations. Goellner stated that the Blue Line
process is moving faster than the Southwest project so she doesn't think any stations will
be cut from the budget. Waldhauser asked if the ramp at the Golden Valley Road station
will be one story. Zimmerman said yes. Segelbaum asked if parking elsewhere will be
restricted. Zimmerman said parking isn't restricted in the plans yet, but there will likely be
future discussions about parking.
Zimmerman stated that Sochacki Park will be used for construction staging and in
exchange there will be mitigation, restoration and enhancements done to the park.
Waldhauser asked if there will be something done about compaction that will occur.
Zimmerman said he thinks they will, but he hasn't seen plans for that yet.
Segelbaum asked if there will be fencing installed along the length of the track. Goellner
said that will be shown later in the design. Zimmerman pointed out on the map where
some of the fencing and walls will be installed. He added that there will need to be a
balance with letting wildlife across the tracks to access the park and keeping people off
the tracks.
Johnson asked which station is next on the line to the north. Goellner said the next station
is at 42nd Avenue in Robbinsdale. Johnson asked about the rationale for having the two
Golden Valley stations so close to each other. Zimmerman stated that the Plymouth
station will serve more Minneapolis residents and the one on Golden Valley Road will
serve more Golden Valley residents. Goellner added that the light rail would still get from
Brooklyn Park to downtown in 30 minutes, so the timing didn't change much by adding a
second station.
Johnson asked if the Met Council is in charge of running the METRO Blue Line.
Zimmerman stated that Metro Transit will run the Blue Line.
Segelbaum asked if the Planning Commission will be involved in further development
opportunities. Zimmerman stated that as part of the Comprehensive Plan update there
will be a land use plan done around the stations that shows the City arriving at a certain
density in the future.
Waldhauser asked if the City Council has come to a decision about keeping the fire
station in that area. Zimmerman said a study is being done, but he hasn't heard anything
about it yet.
Zimmerman noted that construction of the line would take place in 2018-2020 with the
opening in 2021.
Minutes of the Golden Valley Planning Commission
January 25, 2016
Page 3
Blum asked if there would be video surveillance at the stations. Zimmerman said security
items such as call boxes, video surveillance, and lighting aren't in the design plans yet,
but they will be.
Blum asked if there is any concern that the parking lot in the park near the Plymouth
Avenue station would be overburdened. Zimmerman said the Park Board does have
concerns about that, and are working on ways to address those concerns.
Waldhauser asked if any of the Highway 55 changes will affect access to the south.
Zimmerman said no.
Johnson asked what station is next in line to the south. Goellner said there will be a
station at Penn and Highway 55. She added that riders will be able to get on the light rail
at the Golden Valley Road station and go directly to the airport without changing trains.
After discussion Zimmerman stated that the Planning Commission could forward any
comments they have to him and he would pass them on to the City Council.
3. 2040 Comprehensive Plan Discussion — Community Planning, Community
Background, Land Use
Segelbaum stated that staff would like to review the first three chapters of the existing
Comprehensive Plan and is interested in understanding what demographic data would
be most useful for enhancing the community background chapter, and to begin to
identify land use issues and challenges that would be most prominent during the
update. Zimmerman added that the idea is to look at what was done during the last
Comprehensive Plan update and what to change in this update. He said staff is starting
to consider how to approach this update including things that should be kept, things that
should be removed, and looking forward at demographic information regarding where
Golden Valley is headed.
Segelbaum asked why the existing Comprehensive Plan is called the 2030 plan and the
new plan will be called the 2040 plan. Zimmerman stated that the plan covers 30 years
and is updated every 10 years. Goellner said the Metropolitan Council has the same
time structure for their plans as well.
Johnson said he would like the words "review and update" used when discussing the
Comprehensive plan because the law says cities should be "reviewing and updating"
their Comprehensive Plans. Johnson also said he is questioning what the Planning
Commission's charge is regarding updating the Comprehensive Plan and if economic
competitiveness and sustainability and resilience are in the charter of what they should
be doing. He said he is not saying economic competitiveness and sustainability and
resilience chapters aren't important, he is just trying to understand how it became the
charter of the Met Council. Zimmerman explained that the Met Council doesn't require
economic competitiveness and sustainability and resilience chapters, but they have said
that these are areas cities are becoming more interested in and if cities want to address
those issues they will help review the plans and help determine how they fit in with the
Minutes of the Golden Valley Planning Commission
January 25, 2016
Page 4
larger metro area. Waldhauser said to some extent these issues are addressed in the
existing Comprehensive Plan, they just weren't called out as separate categories. She
said she thinks these are important topics to Golden Valley residents and the City
Council and she sees this as an opportunity to make a Comprehensive Plan for the City,
not just to meet the Met Council's requirements. Johnson said he is concerned about
issues taking on a life of their own and drawing all the energy in different directions.
Johnson asked what the word sustainability means. Goellner said it generally means
keeping resources ready for the next generation.
Goellner handed out information regarding US Census demographic data which
includes data in the existing Comprehensive Plan and potential additional data that
could be used in the updated Comprehensive Plan to help understand and plan for
trends. Zimmerman stated that knowing what has changed since the last
Comprehensive Plan update is also helpful.
Waldhauser said she thinks the potential additional demographic data that should be
included in the Comprehensive Plan update include: the age of Golden Valley residents
and how fast that is changing, homeownership rates and the increase of rental
properties, the cost of housing by area in the community, income for individuals and
families, the degree of poverty, and disability information since the light rail project
would make Golden Valley more accessible.
Segelbaum said he is interested in the population change in the City during the day
versus the evening since that impacts building the City for residents and businesses.
Blum said he is interested in information regarding commuters to and from Golden
Valley and how that has changed. He is also interested in seeing information on foliage
coverage, impervious surface coverage, and a breakdown of the zoning districts and
land use shown in a different color scheme that is easier to read. He said some of the
census information he would like to see includes: the number of people that are
employed or retired, families with children versus single person households because it
may correlate with renting versus owning, traffic accident data, car ownership data,
carbon footprint information, and how many cars a family has to own to live in Golden
Valley to help understand the importance of public transportation.
Waldhauser said she would like to focus on the distribution of families and individuals by
income rather than by race. She said she thinks economic segregation is a growing
problem and something we can address as a community. Blum suggested having data
showing income and location.
Johnson said he would be interested in knowing how accurate past predictions have
been. He said he would also like to see a model of what it would look like if Golden
Valley's density was maxed out. Zimmerman said that information can be obtained
through reviewing the density allowed in each zoning district and category. He also said
that changes that are likely to happen can be discussed in the land use issues and
challenges portion of the Comprehensive Plan. He added that the City currently has a
Minutes of the Golden Valley Planning Commission
January 25, 2016
Page 5
Zoning Map and a future Land Use Map, but it would also be helpful to create an
Existing Land Use Map to use for comparison.
The Commission discussed various areas that may have the opportunity for change
such as the areas around the Light Rail stations, the Douglas Drive Corridor, and the
Highway 55NVinnetka area. Zimmerman stated that staff would also like to review the 1-
394 Mixed Use Zoning District and the possibility of having other mixed use areas
elsewhere in the City.
Waldhauser said she would like to see data about what schools Golden Valley kids go
to, and where kids come from to go to Golden Valley schools.
Johnson referred to the proposed sustainability and resilience chapter and questioned if
it is within the Comprehensive Plan's purview to change existing items such as requiring
high efficiency water heaters for example, or if it only applies to future changes as
development occurs or areas change. He questioned what is really most efficient if the
City really wants to make changes. Zimmerman stated that the implementation portion
of the policies and goals should help address sustainability issues. Goellner stated that
the City should look at its existing infrastructure and not put all of the responsibility on
developers to make changes. She added that the Comprehensive Plan update should
also look at the existing housing stock and consider allowing things such as "granny
flats" to address the goal of wanting more affordable housing for seniors, growing
families, and multi-generational housing.
Blum referred to the second sentence in the first bullet point under Land Use Issues and
Challenges on page 3-5 in the Land Use chapter of the existing Comprehensive Plan
and said he is concerned about saying the City only supports one particular type of
aesthetic or design. Waldhauser suggested language regarding preserving the variety
of housing in Golden Valley.
Blum referred to the second sentence in the third bullet point under Land Use Issues
and Challenges on page 3-5 regarding promotion of the Valley Square district as a
community shopping destination and asked why the focus is just on one shopping area.
Zimmerman suggested focusing on different types of nodes instead. Segelbaum
suggested promoting locally owned businesses, rather than chain stores. Zimmerman
stated that could be addressed in the Economic Development section. Goellner added
that breaking the chapters into goals, objectives, and policies is a classic way to format
a comprehensive plan and suggested keeping it in this format. Zimmerman agreed that
it is a good way to check if the goals and policies are still relevant to the City. Goellner
stated that it is also good to think about how objectives are being met when reviewing
development applications. Waldhauser said it would be good to avoid general
statements that are too broad and are sometimes used against the Planning
Commission during public hearings.
Johnson asked if the Planning Commission reviews the entire Comprehensive Plan or if
other groups are responsible for other chapters. Zimmerman said other groups will
amend different sections of the plan, but ultimately the Planning Commission will review
Minutes of the Golden Valley Planning Commission
January 25, 2016
Page 6
the entire document and there will be check-ins and meetings along the way with other
commissions and the City Council.
Blum referred to the last sentence on page 3-13 which states "...the City shall continue
to support economic development and job creation in concentrations serviceable by
transit" and said he would like that to be more prominent and more detailed.
Zimmerman stated that he would like the Commissioners to think about ideas for a
theme that could be used to help tie the different chapters together such as St. Louis
Park's theme of livability. Goellner said she would also like to consider how the first few
chapters can be more forward looking. Zimmerman discussed some of the
inconsistencies he's aware of between the future Land Use Map and the Zoning Map.
Blum said it would be interesting to see some statistics about why people move or stay
and identify what competitive advantage Golden Valley has in keeping people here and
getting people to move here.
Johnson asked if there is any market research data available regarding land use that
can help with decision making. Goellner said there is data available and that ULI
provides an advisory service as well. Zimmerman said the Met Council has a local
planning handbook that has case studies and models to help with development goals.
Segelbaum asked about the next steps and further training. Goellner reminded the
Commission about the upcoming education event for Commissioners on February 29.
She said staff will focus on getting more data prepared.
4. Reports on Meetings of the Housing and Redevelopment Authority, City
Council, Board of Zoning Appeals and other Meetings
Zimmerman gave an update on the 3.9.4 Apartment project and stated that a PUD
amendment application from Central Park West regarding their proposed hotel will be
coming to the Planning Commission for review in February.
5. Other Business
• Council Liaison Report
No report was given.
6. Adjournment
The meeting was adjourned at 8:50 pm.
John Kluchka, Secretary Lisa Wittman, Administrative Assistant
Golden Valley Human Services Fund (GVHSF) Meeting
Minutes
January 11, 2016
Present: Denise La Mere-Anderson, Aaron Black, Hilmer Erickson, Kathryn Frommer,
Sarah Meyerring, Scott Charlesworth-Seiler, Toots Vodovoz, Peggy Watkins, and Andrew
Wold. Also present: Jeanne Fackler, Staff Liaison.
Excused Absence: Elissa Heilicher, Alan Ingber, and Andrea Mac Arthur.
Call to Order: Wold called the meeting to order at 6:49 pm.
Agenda Changes or Additions: No changes or additions to the agenda.
November 9 Minutes: Erickson moved and LaMere-Anderson seconded the motion to
approve the minutes from November 9. The motion passed unanimously.
Welcome New Members: Aaron Black, Sarah Meyerring and Scott Charlesworth-Seiler
were introduced and welcomed to the GVHSF.
Run the Valley — April 16, 2016
T-Shirt RFP: The RFP has been sent to three companies. The RFP's are due in Fackler's
office this week.
Solicitation for Funding: Members volunteered to contact businesses regarding supporting
the event. Letters will be mailed on January 12 with the GVHSF contact for each business
named on the letter. Members will follow-up the last week of January/first week of
February. Any questions about sponsorship can be sent to Fackler.
Volunteers: Five people have volunteered for the event through the city's volunteer site.
GVHSF members will have the opportunity to volunteer at the February meeting.
Marketing/Publicity: Fackler reported that the race information is on active.com,
zapevent.com, raceberryjam.com, Race Guide 365, the MDRA website, Jet Athletics,
Running USA and the Golden Valley website. Channel 12/NWCT has committed to
announcing the event and will do a promotional spot.
Members suggested the city add Run the Valley to its Facebook page as an event. It can
then be liked and shared. Fackler will contact Communications and ask if this can be done
and also if a flyer can be made for posting. Meyerring will ask LIVE to send the information
to their contacts. Fackler will send information to the community calendars of KARE 11,
Channel 12, WCCO, Fox 9, Cities 97 and the SunPost.
Calendar Review: The 2016 meeting dates were distributed. Event dates were discussed.
Golf date will be decided by the Brookview Mens Golf Association at their first meeting. The
disc golf event date will need to be decided with Brookview Golf staff and Gotta Go Gotta
Throw. Wold offered to be the lead for this event and contact Gotta Go Gotta Throw.
Other Business:
Council meeting:Wold reviewed the December 1 st Council meeting. The Council approved
the allocation recommendations and thanked the GVHSF for their hard work throughout the
year.
Solicitation letter. Fackler stated that $9,981 has been received as of January 8.
Member Roster. The updated roster was distributed. Any changes should be sent to
Fackler.
Wold announced the next meeting will be held on Monday, February 8 at 7 pm.
Adjournment: Frommer moved to adjourn the meeting, LaMere-Anderson seconded the
motion. The meeting was adjourned at 7:49 pm.
Respectfully submitted,
Andrew Wold, GVHSF Chair Jeanne Fackler, Staff Liaison
GOLDEN VALLEY ENVIRONMENTAL COMMISSION
Regular Meeting, Minutes
November 23, 2015
Present: Commissioners: Lynn Gitelis, Dawn Hill, Debra Yahle, Tonia Galonska, Larry
Johnson, and Jim Stremel; Eric Eckman, Public Works Specialist; Council
Member Larry Fonnest and Physical Development Director, Mark Nevinski
Absent: Commissioner Tracy Anderson
Call to Order
Lynn Gitelis called the meeting to order at 7:00 pm.
Approval of Regular Commission Meeting Minutes of October 26, 2015
Minutes will be approved at the next meeting on December 14, 2015
MOVED by Stremel, SECONDED by Hill to approve changing the By-Laws to reflect
the commissions new meeting time of 6:30pm beginning with the January 2016
meeting. Motion carried unanimously.
Natural Resources Education/Communication Plan
The list of 12 natural resource based educational topics was reviewed. A meeting was held
with Communications and Forestry staff to discuss moving forward with these topics for the
next year and to provide to the public the educational information for each topic as it
pertains to the current season. Topics will include: Buckthorn removal; Emerald Ash
Borer; Dutch Elm and Oak Wilt Diseases; Wet Lands (buffer requirements, etc); Pollinator's
& Bees; Urban Wildlife. Information will be provided through the City's website, Facebook,
newsletters, etc. The prospect of providing workshops for the public is also being
considered.
Comprehensive Plan update
Eckman presented the Comprehensive Plan Update Overview from the Planning Manager,
Jason Zimmerman. It was noted that the last update to the Plan was in 2008.
Commissioners are encouraged to browse the City's current Comp Plan as well as those of
other cities and to consider ways to improve or enhance the current plan. Also to consider,
how can the City involve the public?
The required elements in the plan include: Land Use; Housing; Parks & Trails;
Transportation; Water Resources (waste water, water supply & surface water);
Implementation (how to carry out the plan over the next 10 to 20 yrs). Some possible
chapters to add would include: economics; and resilience (climate adaptation, energy
sustainability, disaster recovery).
Commissioners expressed a desire to have more joint meetings with other Commissions to
discuss the Comp Plan and its various elements.
Also discussed — Thrive MSP 2040, a regional development guide which documents the
Metropolitan Council's vision for the metro area for the next 30 years. This guide gives
each city a community designation to help them with growth and development. Golden
Minutes of the Environmental Commission
November 23, 2015
Page 2 of 2
Valley has been designated "Urban". More specific requirements for each city are passed
on as a "system statement". The Golden Valley system statement can be viewed at:
http://www.metrocouncil.org/communities/planning/local-planning_
assistance/system state ments/system-statements/02394924 goldenvalley 2015ss.aspx
Program/Proiect Updates
The complete program/project summary is on file. Eckman provided additional verbal
updates on the Long-Term Flood Damage Reduction study for Medicine Lake & Winnetka
Ave area which does include DeCola Ponds neighborhood.
Commission Member Council Reports
None
Other Business
None
Adiourn
MOVED by Hill, SECONDED by Yahle, and the motion carried to adjourn the meeting
at 8:OOpm.
Joint meeting with the Open Space and Recreation Commission commenced at
8:05pm
Presentation was given by Kathryn O'Brien & staff of the Sochacki Park Metro Blue Line
Extension Project. Some key dates and items discussed were:
• Dec 9th — Met Council will act to allow staff to begin implementation
process
• Dec 14th or 15th — plans will be sent to the Cities
• Jan 19, 2016 — Joint Public Hearing with Hennepin County and Met
Council
• 45 days after the Jan 19th meeting, Cities will be ask for municipal consent
• June 2016 — Final Environmental Impact Statement published
• Blue line staff will continue to meet with city staff on a bi-weekly basis
• Estimated cost of the project is $1.496 billion
• Two stations proposed: Plymouth Ave and Golden Valley Rd
Meeting ended approximately 9:15pm.
Claire Huisman
Administrative Assistant
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of December 2, 2015
The Golden Valley— Crystal — New Hope Joint Water Commission (JWC) meeting was
called to order at 1:30 pm in the City of Golden Valley Council Conference Room.
Commissioners Present
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Tim Cruikshank, Golden Valley
Staff Present
Sue Virnig, Finance Director, Golden Valley
Bernie Weber, Operations Manager, New Hope
Randy Kloepper, Water Superintendent, Crystal
Bert Tracy, Public Works Maintenance Manager, Golden Valley
Dave Lemke, Utilities Supervisor, New Hope
R.J. Kakach, Utility Engineer, Golden Valley
Bob Paschke, Director of Public Works, New Hope
Mark Ray, Director of Public Works/City Engineer, Crystal
Approval of Minutes — November 4, 2015
Moved by McDonald seconded by Cruikshank to approve the minutes of the November 4,
2015 Joint Water Commission Meeting. Motion carried.
Approve Change Order#3 with Geislinger and Sons for the 36-Inch PCCP
Rehabilitation Project. A sanitary sewer manhole was identified as being removed as part
of the CSAH 81 Reconstruction Project approximately 10 years ago, was still in place and
the modified watermain alignment went through the manhole. Due to the presence of the
manhole, tunneling crews had to work additional days to break through the manhole to
allow the new pipe to pass through. The cost for this additional work is $27,376.56 based
on time and material. TAC has reviewed and agreed that these additional costs are valid
and recommend approving this change order.
Moved by McDonald seconded by Cruikshank to approve Change Order#3 with Geilsinger
and Sons for the 36-Inch PCCP Rehabilitation Project. Motion Carried
Approve Change Order with Keys Well Drilling for High Service Pump Replacement
Proiect. Changes to the original construction schedule and additional work on other pumps
that experienced problems during the project. The total change order amount if $7,800. The
TAC has reviewed and agreed that these additional costs are valid and recommend
approving this change order.
Moved by McDonald seconded by Cruikshank to approve the Change Order with Keys Well
Drilling for High Service Pump Replacement. Motion carried.
Joint Water Commission
December 2, 2015
Page 2 of 2
TAC Update
TAC'is working to close out MBI and Burschville contracts (a few small change orders still
required) for the Emergency Wells Project. Also completing punch-list items and final
quantities for the 36-inch PCCP project.
TAC will work on the Water Supply Plan in 2016 and determine if a consultant is needed for
assistance.
Killmer will move the generator at the Golden Valley reservoir in the spring of 2016. They
will honor original quote as closely as possible. However, all prices increases will be put
before the Joint Water Commission for contract approval.
The PCCP Analysis Project Request for Quotes will be sent out in mid-December.
Proposals will be due January 12th, with interviews on the 13th and 14th. The proposed
project award will be at the February Joint Water Commission meeting with final project
report due November 2016.
Other Business
None
Next Meeting
The next meeting is scheduled for Wednesday, January 6, 2016 at 1:30 pm in the Golden
Valley Council Chamber. The room change is due to construction at City Hall.
Adjournment
Chair Norris adjourned the meeting at 2:00 pm.
Chair Anne Norris
ATTEST:
Sue Schwalbe, Recording Secretary
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
3. E. 1. Walk Behind Aerator for Brookview Golf Course
Prepared By
Greg Spencer, Greens Superintendent
Rick Birno, Director of Parks and Recreation
Summary
Brookview Golf Course has two aerators which were both purchased in 1997. Both units are
failing and staff is recommending the purchase of one new unit.
Staff is recommending purchasing the new aerator through the National IPA State Purchasing
Contract #1039780 with MTI Distributing for $23,118.57 (includes $1,487.16 sales tax).
$24,000 has been budgeted in the 2016-2020 Capital Improvement Program GC-008 (pg. 66).
Recommended Action
Motion to authorize the purchase of a new aerator for Brookview Golf Course through the
National IPA State Purchasing Contract #1039780 with MTI Distributing for $23,118.57.
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
3. E. 2. Green/Tee Mower for Brookview Golf Course
Prepared By
Greg Spencer, Golf Course Superintendent
Rick Birno, Director of Park and Recreation
Summary
The 2016-2020 Capital Improvement Program GC-003 (pg. 66) includes $29,000 for the
replacement of one green/tee mower. The current mower is a 2001 Green/Tee Mower.
This purchase will be a transaction through the National IPA State Purchasing Contract #1039780
with MTI Distributing. The expense for green/tee mower purchase is as follows:
Contract No.Item Vendor Amount
1039780 Golf Course Green/Tee
Mower
MTI Distributing $28,310.75
MN State Sales Tax $1,946.36
Total Purchase Price $30,257.11
The remaining funds needed will come from the Golf Course Enterprise Fund.
Recommended Action
Motion to approve the purchase of one new green/tee mower from MTI Distributing through the
National IPA Contract #1039780 for a total purchase price, including Minnesota sales tax, in the
amount of $30,257.11.
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
3. F. Amendment to the 2016 General Fund Budget
Prepared By
Sue Virnig, Finance Director
Chantell Knauss, Assistant City Manager
Summary
The Inspections Division is anticipating a high volume of building permit applications this
construction season, including multiple apartment structures, which will put pressure on staffing
levels with the increased number of inspections that will be required. Staff would like to hire a
part-time, temporary Building Inspector during this construction season to help with this increase
in work load. The position would work 28 or fewer hours per week and would be retained for less
than six months. This position was not included in the 2016 Budget as staff did not anticipate the
increase in building permits to such a high level.
Attachments
•Resolution Amending the 2016 Budget of the General Fund Budget (1 page)
Recommended Action:
Motion to adopt Resolution Amending the 2016 Budget of the General Fund Budget.
Resolution 16-07 February 16, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION AMENDING THE 2016 BUDGET
OF THE GENERAL FUND BUDGET
WHEREAS, in 2015 and early 2016, building permits issued created need for
additional personal to complete the inspections; and
WHEREAS, the revenue from the permits will fund the needed personal; and
WHEREAS, this amendment to the 2016 operating budget resolution with
accompanying expenditures and revenues for those changes in accordance with
Minnesota Statutes and other applicable laws in effect on this date; and
WHEREAS, this amendment allocates general fund revenues to those expenditures
for each area outlined below.
BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that
the 2016 Amended General Fund Budget are hereby given final approval.
DIVISION
DESCRIPTION AMOUNT
Expenditures
015 Inspections (1162.6130) $4Q,425
Revenues
Building Permits (1000.4101) 40 425
TOTAL 2016 BUDGET
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
3. G. Modifying 2016 General Wages and Salary to Include Golf Operations Coordinator Position
Prepared By
Chantell Knauss, Assistant City Manager
Summary
With the changes to Brookview Golf Course to year-round recreation activities, successful
addition of lawn bowling and full liquor license, there is a need to re-structure the full-time
Administrative Assistant position to Golf Operations Coordinator. The Golf Operations
Coordinator is proposed to be an exempt position and would have manager on duty
responsibilities when the Golf Operations Manager and Assistant Manager are off duty. The
reclassification to Golf Operations Coordinator will also allow for more flexibility in giving the
position additional responsibilities.
The reclassification of this position was discussed during budget worksessions and was included
in Brookview’s 2016 Budget.
Attachment
•Resolution Modifying 2016 General Wages and Salary to Include Golf Operations Coordinator
Position (1 page)
Recommended Action
Motion to adopt Resolution Modifying 2016 General Wages and Salary to include Golf Operations
Coordinator.
Resolution 16-08 February 16, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION MODIFYING 2016 GENERAL WAGES AND SALARY
TO INCLUDE GOLF OPERATIONS COORDINATOR POSITION
BE IT RESOLVED by the City Council of the City of Golden Valley that it hereby
adopts the following amendment to Resolution 15-96, modifying the general wages and
salary schedule for the new personnel named herein effective February 16, 2016:
PROFESSIONAL EXEMPT Step 1 Step 2 Step 3 Step 4 Step 5
Golf Operations Coordinator $50,400 $52,800 $55,200 $57,600 $60,000
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
3. H. Approval of Golden Valley Fire Relief Association By-Law Changes
Prepared By
Sue Virnig, Finance Director
John Crelly, Fire Chief
Summary
Council reviewed the changes to the Golden Valley Fire Relief Association (GVFRA) at their
Council Manager meeting on February 9. The following changes that have been submitted for
approval are:
Yearly Pension increase from $7500 to $7750
Interest on the Deferred Retirement Benefit to. would be set to 0 percent.
Attachments
•Resolution Approving Golden Valley Fire Relief Association By-Law Article XI Increasing
Service Pension and Service Pension Interest (2 pages)
Recommended Action
Motion to adopt Resolution Approving Golden Valley Fire Relief Association By-Law Article XI
Increasing Service Pension and Service Pension Interest.
Resolution 16-09 February 16, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION APPROVING GOLDEN VALLEY FIRE DEPARTMENT
RELIEF ASSOCIATION BY-LAW ARTICLE XI INCREASING SERVICE PENSION
AND SERVICE PENSION INTEREST
WHEREAS, the Golden Valley Fire Department Relief Association has by-laws
governing their process for active duty; and
WHEREAS, an active member of the Golden Valley Fire Department Relief
Association is eligible to collect a lump sum service pension subject to Article XI of the by-
laws; and
WHEREAS, the City of Golden Valley may be required to approve a relief
association's pension benefit level, and also may be required to make contributions to fund
relief association pension benefits; and
WHEREAS, the Article XI relates to a section of the by-laws; and
WHEREAS, the Annual Service Pension amount approved is attached; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley, Minnesota, as follows:
Approve the Annual Service Pension in Article XI from $7,500 to $7,750.
Interest on the Deferred Retirement Benefit is set at 0%.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Resolution 16-09 -2- February 16, 2016
Completed Years of Service Early Vesting Reduction Pension Amount
10 40% $ 46,500
11 36% $ 54,500
12 32% $ 63,240
13 28% $ 72,540
14 24% $ 82,460
15 20% $ 93,000
16 16% $ 104,160
17 12% $115,160
18 8% $128,340
19 4% $141,360
20 none $155,000
More than 20 none Add $7,750 per year
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
3. I. Approval of Amendment to Employee Handbook - Section 5.17
Prepared By
Chantell Knauss, Assistant City Manager
Summary
Periodically, the City amends the Employee Handbook. The proposed revision will be effective
upon adoption and the changes will be communicated and distributed to employees. The
Handbook is proposed to be updated to reflect the following change.
Section 5.17 Communications Policy
Adds new Section 5.17 to the Employee Handbook. The current Employee Handbook does
address certain aspects of communications expectations under Sections 5.15 Code of Ethics and
Appendix C.2 Safety and Security Plan. However, communications is not addressed
comprehensively in the Handbook. The addition of the Communications Policy clarifies the
current policies and expands them to include social media. The policy covers:
∼How to handle general requests, media requests, use of the City logo and images, and
communicating on behalf of the City
∼Expectations for employees on personal communications, including social media sites
Attachment
•Resolution Adopting Amendment to Employee Handbook - Section 5.17 (1 page)
Recommended Action
Motion to adopt Resolution Adopting Amendment to Employee Handbook - Section 5.17.
Resolution 16-10 February 16, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION ADOPTING AMENDMENT TO EMPLOYEE HANDBOOK
NEW SECTION 5.17
WHEREAS, a completely revised Employee Handbook was adopted by Resolution
11-81 on December 20, 2011 and dated January 1, 2012; amended by Resolution 12-24 on
March 20, 2012; amended by Resolution 12-100 on December 18, 2012; and amended by
Resolution 13-65 on July 16, 2013; and
WHEREAS, the Employee Handbook does address certain aspects of communications
under Section 5.15 Code of Ethics and Appendix C.2 Safety and Security Plan; and
WHEREAS, the Communications Policy will cover how to handle general requests,
media requests, use of the City logo and images, and communicating on behalf of the City;
and
WHEREAS, the Communications Policy and include policies pertaining to social
media; and
WHEREAS, the above-referenced amendments will become effective as of February
17, 2016.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley that the amendments to the “City of Golden Valley Employee Handbook” dated
January 1, 2013, which outlines the City policies and procedures related to employment is
hereby adopted, and supersedes all previously adopted policies and procedures except
those contained in approved union contracts.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
6. A. Preliminary Design Plans of the METRO Blue Line Extension (Bottineau) Light Rail Transit
Project
Prepared By
Jason Zimmerman, Planning Manager
Summary
As required under Minnesota State statute, the City of Golden Valley held a public hearing on the
physical elements of the preliminary design plans (‘Municipal Consent Plans’) of the METRO Blue
Line Extension (Bottineau) Light Rail Project on February 2, 2016. Approximately 45 members of
the public attended and 23 individuals addressed the City Council to share their comments on the
Plans. The City received eight additional written comments from individuals and one written
comment from the Environmental Commission.
Main topics raised by the speakers and addressed at the hearing included:
•Environmental impacts - When and how will environmental impacts and mitigation be
addressed? Specifically, how will noise issues be discussed with residents?
•The Golden Valley Road station park and ride - Has the Minneapolis Park and Recreation
Board approved it? Who would maintain it? How many spaces would be constructed and
would that number be sufficient given the ridership projections?
•The Golden Valley Road station area - Are there plans for redevelopment and construction of
high density housing?
•Light rail construction - What will be the impacts and how much control will the City have
over them?
Additionally, staff was asked by the Council to explore if it can be known if taxes (county, state,
etc.) will be increased as a result of this light rail project. The short answer is that no tax increases
are currently planned in order to cover the costs of the project. The longer answer is that there
are too many unknowns with respect to future funding mechanisms for transportation projects
locally and nationally to be able to comment on if taxes might shift in relation to the METRO Blue
Line Extension.
Based on the evaluation of the Plans, the agreements and assurances that have been made by
the Metropolitan Council, and the belief that the LRT Project will help satisfy long-term regional
mobility and accessibility needs for businesses and the traveling public located within the
northwest portion of the Twin Cities, staff recommends the Council grant municipal approval of
the Plans.
The attached resolution of support includes reference to five issues on which the City expects
continued collaboration with the Metropolitan Council in order to reach mutually acceptable
solutions.
Attachments
• Municipal Consent Comments received by City (6 pages)
• Resolution Approving the Preliminary Design Plans For The Metro Blue Line Extension
(Bottineau) Light Rail Transit Project (2 pages)
Recommended Action
Motion to adopt Resolution Approval of Preliminary Design Plans of the METRO Blue Line
Extension (Bottineau) Light Rail Transit Project.
February 11, 2016
My name is Diane Stoddard. My husband Jim and I have lived at 3307 Kyle N. for 30 years, first
renting and then buying the home. We had planned to attend last Tuesday's meeting
but believed the meeting was canceled like all the other evening activities in the area. I had
trouble driving up the hill on Kyle because of the blizzard. Anyway, I heard it was held despite
the inclement weather.
I was informed by a neighbor that noise abatement would not come all the way up to the end
of Golden Valley, (which would be 34th) but stops at Culver. I am confused why the last few
blocks of Golden Valley would not be taken care of like the neighbors to the south of
Culver. We are closer to the tracks and there are more homes on smaller lots impacted by
the noise of the light rail. I would appreciate if you would represent us to the Met Council and
plead our case.
Thank you,
Diane Stoddard
February 11, 2016
Mayor Harris,
As a 45 year resident of Golden Valley, I'd like to avail myself of this opportunity to go on record
as supporting the extension of the Blue Line light rail line. Compared with the transit systems
serving a majority of other major metropolitan areas around the country, the Twin Cities are
still trying to emerge from the horse and buggy age when it comes to mass transit. We were
sold a bill of goods 'way back in 1954 when, for their own financial gain, individuals of
questionable character engineered the abandonment of our streetcar system in favor of an all-
bus operation by telling us it was the wave of the future. Well, all that resulted in is more
traffic on city streets—after all, buses ARE traffic. Too,the phenomenal growth of the
northwestern suburbs after WWII has accounted for ever-increasing commuter automobile
traffic and freeways that constantly require upgrading to handle it. Wouldn't it make more
sense for those drivers to leave their cars in a park-and-ride lot and ride the train
downtown? Do you know what it costs to park there? Believe me, riding the rails would be
cheaper—and faster.
Noise? The electric LRT trains are virtually noiseless compared with the generally empty one or
two diesel-powered trains the BNSF runs through the corridor each day, so I don't believe this
should be a matter of concern for residents living near the right-of-way. And regarding the
critical parking facility at the proposed Golden Valley Road station, we can only keep our fingers
crossed that a mutually satisfying agreement can be hammered out with the Minneapolis Park
and Recreation Board for use of the land.
The success of the present Blue and Green lines have proven that trains move more people
more efficiently than do buses. Therefore, the word from here is simply this: Let's not allow
the Blue Line Extension to become another southwest LRT project, where, so far, not one mile
of track has been spiked in place. The longer we wait the more it's going to cost, so let's get
moving with it!
Jim Foster
February 11, 2016
To add to the municipal record for Golden Valley lightrail station:
I would like to see an access sidewalk built going up near the treeline beside Glenview Terrace
Park and behind St Margaret Mary from near the Manor Dr/ Parkview Terrace Blvd intersection
to Golden Valley Rd. One of the issues with doing this is clearing this sidewalk in the winter. I
know that the City of Golden Valley does have snowbrush tractors that clear many public access
sidewalks near parks and along Golden Valley Rd.
John MacLean
3400 Manor Dr
February 11, 2016
I love Golden Valley and have lived here 22 years. Before that I lived in Minneapolis for over
20 years. We moved here for the schools and to be in a first ring suburb close to Minneapolis.
I am very concerned about a number of issues regarding a light rail train through Golden
Valley and a vote coming up February 16th.
1. And environmental impact statement is not completed and won't be available until August
of this year---quite important data for a vote.
2. Mitigation information and its implementation are not clear and nailed down. Promises are
intentions not prescribed or determined implementations. Having lived in South Minneapolis
with airplane traffic above us, I know that "abatement" was a seriously controversial issue.
Abatement means either "put an end to" or can actually mean "to reduce in degree." After
much intense and many years of complaints and approaches to the MAC (Metropolitan Airport
Commission) by neighborhood action groups, there was some sound proofing of houses (and
this process of course took several more years). Noise persisted and house values wavered or
decreased especially for residences closer to the airport. At least the word mitigation is being
here "to cause something to become less harsh or to make less severe or harmful." The point
being that noise and perhaps vibrations will still be present for those who live around the light
rail.
Who knows how the mitigation process will go and how much one can make such impacts
less "harsh or severe." Additionally, once it is done to standards determined outside the
community, there is NO recourse. There is NO legal accountability or NO legal action to be
taken. The people who were originally in charge have moved onto other jobs and often do not
even live near the noise or vibrations.
Those who once promised accountability are nowhere to be approached. This is a serious
issue to those around the tracks. I doesn't impact us as we live on the other side of Golden
Valley.
3. The Park Board releasing land sounds promising but it is not a deal until it is completed and
it isn't. 100 parking spaces is a small number if ridership projections are to be believed. Parking
will have to spill over and infiltrate the neighborhood or it won't be worth trying to take the
train if there are sufficient places to park all day. No one wants their residential streets filled
with light rail travelers.
All of this is amounting to potential decrease in property values, quality of life and the great
peaceful and accessibility environment Golden Valley affords. Much if not all the travel
downtown could be accomplished by buses; more and expanded schedules.
We are not New York City or Chicago with particular regions of density near mass transit.
For many, getting to the light rail would require getting in a car rather than walking a few blocks
to a bus stop. It doesn't all add up for our community except it is the 3rd arm of the Met
Council's general plan. In fact, the representative to the council from North Minneapolis---
Blong Yang---is unhappy because the line does not serve enough residents in North
Minneapolis.
There is plenty to be skeptical about here even though many people have contributed
significant amounts of time, expertise, and hopeful thinking. I respectfully request the council
members of Golden Valley vote "NO" this coming Tuesday, the 16th of February. A "YES" vote
puts everything in motion with no turning back and no power to rescind something that
adversely affects our environment and quality of living. Golden Valley will be stuck with this for
time in memoriam after we are all gone or moved away.
Maria Milillo
A hopeful and skeptical environmentalist from Julianne Terrace
February 11, 2016
In regard to light rail project. Can anyone enlighten me with one good reason. It will bring
crime, noise, more traffic to park and ride, destruction of highly valuable park land, quick cheap
transportation from less income bracket areas to higher value (more robbery value). Residential
homes with high elderly vulnerable people, potential with population future change to young
families, which will endanger children to all of the above. Being run over, lack of park activities,
noise and horn honking irritant to all ages. Traffic congestion for train stopping at Golden Valley
Road park and ride, causing accidents, collisions with train and cars and pedestrians try out run.
Just go over to airport and listen and watch, take a ride. It's a known fact the train causes all
above plus mugging, people not paying, noise, congestion, accidents. Plus I observed several
break downs of equipment stopping service. Way more often than any observation of bus
service breakdowns in my 50 + year residence. It scares me. There is absolutely any way the
benefits could outweigh problems. If I had choice I would take bus any day over that train. This
is not New York City!!!! What motive does this city have for such an outrage. The reason there's
so little turn out to meetings may be elderly population and or lack of seeing train in action and
hearing firsthand the horrors of it. Around airport and downtown everyone knows noise, crime,
accidents etc. We are an isolated smaller community, so far not exposed to types of things that
train will bring. I can't think of a less likely community to be helped by train.
Susan Murphey
Comment Summary
METRO Blue Line LRT Extension (BLRT)
5514 West Broadway Avenue, Suite 200, Crystal, MN 55428 www.bluelineext.org
Page | 1
Golden Valley Open House – February 2, 2016
*All comments are recorded verbatim from comment cards and discussion worksheets. No grammatical, word
choice changes, or spelling has been corrected. If handwriting is unclear, then correct spelling is used and the
most contextual word choice is assumed or marked illegible. Any personal identifiable information, if
provided, has been deleted from these comments*
001
The Golden Valley citizens advisory committee to the Blue Line emphasized over and over again the need for off
street parking for this project. I heard them say numerous times that they weren’t being listened to. Surprisingly the
have put forth a proposal for parking in the triangle. An idea I fully support. Imagine my surprise when at the
Downtown meeting I saw Dan Solar speak to a young woman of some nonprofit in front of me. This lady later got
up to extole the merits of light rail. When out of the blue, she suddenly states she didn’t see the need for parking in
Golden Valley. Was she a plant? I think so. GV does not benefit at all from the Blue Line. It is on our most eastern
border. It ruins 2 of our parks. People from GV will not use the light rail unless they can get to it. Parking in the
triangle is the very least you can do for us.
002
I was unable to stay for the hearing but I wanted to express my support for the LRT project in Golden Valley. I feel
it’s important for our current and future residents to create and improve sustainable transit options. I encourage the
City Council to vote in favor of the project.
003
I support the Blue Line and hope that the Council will vote in favor. The LRT will be a great addition for this portion
of the Metro Area. I plan to use it as much as possible.
February 16, 2016
Please give serious thought and proceed slowly with regards to light rail station parking near
Golden Valley Rd and Wirth Pkwy. I hope parking is south of Golden Valley rd.
St Margaret Mary property should not be used.
The surrounding neighborhoods are established and functioning communities and the residents
should be respected related to light rail parking and development.
I have lived in Golden Valley for 38 years and rode the bus when I worked downtown. I grew up
in St Paul and my family did not own a car. We rode the bus. When traveling I am happy to use
public transportation.
Georgeann Wobschall
St Margaret Mary parishioner
Welcome Ave Neighborhood watch co captain
February 16, 2016
Mayor Harris, Golden Valley Council Members and Mr. Davies,
I am a resident of Golden Valley and a parishioner at St. Margaret Mary Church near the
intersection of Wirth Parkway and Golden Valley Road. I am in favor of building a parking
area/ramp for the LRT station on the triangular piece of land south of Golden Valley Road. A
designated parking area on the same side of GV Road as the LRT station will insure the safety of
all users so that they will not need to cross a busy street to get to the platform. Designated
parking will provide parking for LRT users and keep residential streets and the private parking
lot of SMM free of vehicles.
Thank you.
Kathleen Burke-Scheffler
7410 Knoll St
February 16, 2016
Reasons why I object to the planned station for Golden Valley Road
- the lack of parking
- the loss of wildlife and wetlands
- the noise
- the increased traffic
Very Sincerely,
Margaret Webinger
Golden Valley
February 16, 2016
Jason Zimmerman:
I've come to associate your name with all things disruptive in Golden Valley. Too bad you've let
the City Council make you their front man for bad news. Cowards.
I've lived in Golden Valley for 25+ years, pay my taxes faithfully and my quarterly utility bills
from Golden Valley on time. I love my house/yard and my neighbors are generally decent/quiet
people. I'd hope to stay longer, but I hate what is happening to Golden Valley. I hate the LRT
coming through the lovely park in which I walk my dog. I hate the cutting down of huge ash
trees in neighborhood Gearty Park. I hated when they charged me $4400 and took 6 feet off
my property (including fence and rain garden) when they repaved the streets/installed new
sewers and redesigned the cul-de-sac to make it easier to plow (which they only partially do
anymore and it is actually harder now for me to shovel my driveway). I hated when they
allowed a developer to carve up the large property on Trinity into several small lots with cheesy
houses that increased neighborhood density. I hate the building of a new community center
and the city council's asking for the maximum budget increase allowed by law. I hate offering
developers tax increment financing to build more low rent apartments. We just got out from
under long term tax increment financing and our taxes are already too high. I hate it that Harris
and Schmidgall are around for another term.
But mostly, I hate feeling powerless as the Metropolitan Council steamrolls over everyone on
the LRT. Please vote no on municipal consent until they provide the promised environmental
study. It's going to cost a lot more than they originally anticipated as they destroy Sochaki Park
trying to shore up a rail bed designed for one rail. I hate the thought of that even more.
Sincerely, Dana Evans
Resolution 16-11 February 16, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION APPROVING THE PRELIMINARY DESIGN PLANS
FOR THE METRO BLUE LINE EXTENSION (BOTTINEAU)
LIGHT RAIL TRANSIT PROJECT WITHIN THE CITY OF GOLDEN VALLEY
WHEREAS, the City of Golden Valley supports transit in general as an important part of
the regional transportation network and supports the METRO Blue Line Extension (Bottineau)
Light Rail Transit Project ("Project') specifically as it believes it will help satisfy long-term
regional mobility and accessibility needs for businesses and the traveling public located within
the northwest portion of the Twin Cities; and,
WHEREAS, the Governor designated the Metropolitan Council ("Council") as the
responsible authority for the Project, which makes it responsible for the planning, designing,
acquiring, constructing, and equipping the Project; and
WHEREAS, Minnesota Statues Section 473.3994 allows cities and counties along a
proposed light rail route to provide input to the Council on the physical design component of
the preliminary design plans ("Plans"); and
WHEREAS, many residents and businesses have participated in numerous
Commissions, Committees, Open Houses, and other Public Forums to provide feedback and
assist with the evaluation of the Plans; and,
WHEREAS, on December 15, 2015, the Council submitted the Plans to the governing
body of each statutory and home rule charter city, county, and town in which the route is
proposed to be located; and
WHEREAS, public hearings are then required, which the City of Golden Valley held on
February 2, 2016; and
WHEREAS, within 45 days of a joint hearing held by the Council and the Hennepin
County Regional Rail Authority ("HCRRA"), which was held on January 19, 2016, the City of
Golden Valley must review and approve or disapprove the Plans for the route to be located in
the City of Golden Valley; and
WHEREAS, Minnesota Statues Section 473.3994 provides that "a local unit of
government that disapproves the plans shall describe specific amendments to the plans that,
if adopted, would cause the local unit to withdraw its disapproval;" and
WHEREAS, approval or disapproval by the City of Golden Valley is part of the statutory
preliminary design process; and
WHEREAS, City staff has reviewed the Plans and developed a report pertaining to
these Plans and has made its recommendations; and
WHEREAS, the City of Golden Valley supports the implementation of the Project and is
committed to supporting the Project through its successful implementation by 2021; and
WHEREAS, the City of Golden Valley will work with the Council throughout the design
and construction process to resolve outstanding issues.
Resolution No. 16-11 -2- February 16, 2016
NOW, THEREFORE, BE IT RESOLVED that the City of Golden Valley provides its
municipal approval of the Plans pursuant to Minnesota Statutes Section 473.3994 consistent
with the above and directs City staff to submit the City of Golden Valley's approval to the
Metropolitan Council.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City identifies the following
concerns regarding certain impacts from the Project, as well as desired enhancements, and
declares its full faith and trust in the Metropolitan Council's commitment to arrive at mutually
acceptable solutions:
1 In order to protect the surrounding single family neighborhoods from congestion,
public parking shall be provided as part of the project for riders who arrive at the
Golden Valley Road station by automobile. The City continues to support
collaboration with the Minneapolis Park and Recreation Board and the Blue Line
Project Office on the design exploration of infrastructure at the station that
accommodates parking while also serving as a trailhead for the many local and
regional trails that converge in the area.
2. Roadway improvements, such as the reconfiguration of lanes and the development
of better pedestrian crossings, to the Golden Valley Road and Theodore Wirth
Parkway intersection shall be included as part of the project in order to address
anticipated traffic and safety concerns resulting from a Golden Valley Road station.
3. Any impacts to Sochacki Park and to the surrounding neighborhoods during
construction of the light rail project shall be mitigated as part of the project to the
fullest extent possible, consistent with the Principles and Actions approved by the
Sochacki Joint Powers Board on February 8, 2016. Sochacki Park shall be restored
and enhanced at the conclusion of the project.
4. New or improved pedestrian and bicycle connections shall be incorporated into the
design of bridges reconstructed over the Burlington Northern Santa Fe rail line as
part of the light rail project.
5. Mitigation efforts shall be conducted as part of the project to reduce the impacts to
Theodore Wirth Park, to Sochacki Park, and to surrounding neighborhoods of noise,
vibration, lighting, aesthetics, and safety associated with stations and the operation
of light rail vehicles.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
6. B. Reestablish the City Council Meeting Order of Business
Prepared By
Tim Cruikshank, City Manager
Summary
At the Council/Manager Meeting of February 9, 2016, the Council discussed the City Council
agenda and the order of business at the City Council meetings.
As per City Code Section 2.10, the Council may by resolution establish an order of conducting
business.
Attachments
•City Code Section 2.10: The Agenda and Order of Business (1 page)
•Resolution Rescinding Resolution 03-05 and Reestablish the City Council Meeting Order of
Business (1 page)
•Draft Agenda (1 page)
•Addressing the Council (1 page)
Recommended Action:
Motion to adopt Resolution Rescinding Resolution 03-05 and Reestablishing the City Council
Meeting Order of Business.
§ 2.10
Section 2.10: The Agenda and Order of Business
Subdivision 1. Agenda
The City Clerk shall prepare an agenda of business of each regular Council meeting
and file a copy in the office of the City Manager not later than three days before the
meeting. The agenda shall be prepared in accordance with the order of business
and copies thereof shall be delivered to each Council member and to the City
Attorney as far in advance of the meeting as time for preparation will permit. No
item of business shall be considered unless it appears on the agenda for the
meeting or is approved for addition to the agenda by a unanimous vote of the
Council members present.
Source: City Code
Effective Date: 6-30-88
Subdivision 2. Establishing and Varying Order
Each meeting of the Council shall convene at the time and place appointed
therefore. The Council, by resolution shall establish an order for conducting
business and varying therefrom, except that all public hearings shall be held at the
time specified in the notice of hearing unless several public hearings are scheduled
at one time, in that event they shall be heard as soon as practicable thereafter.
Source: Ordinance No. 275, 2nd Series
Effective Date: 1-17-03
Golden Valley City Code Page 1 of 1
Resolution 16-12 February 16, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION RESCINDING RESOLUTION 03-05 AND
REESTABLISH THE CITY COUNCIL MEETING ORDER OF BUSINESS
WHEREAS, Ordinance No. 275, 2nd Series, amended Section 2.10 of the City Code
to provide that the agenda and order of business for the City Council will be set by
resolution of the Council; and
WHEREAS, the City Council has determined an order of business for future
meetings; and
WHEREAS, the following order of business is hereby adopted:
Call to Order
Additions and Corrections to Agenda
Consent Agenda
Public Hearings
Old Business
New Business
Adjournment
WHEREAS, Open Forum will be conducted previous to the Call To Order; and
WHEREAS, the presiding officer may vary from the order of business.
NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden
Valley rescinds Resolution No. 03-05, and adopts the amended order of business as set
forth above.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Resolution 03-5
January 7, 2003
Member Johnson introduced the following resolution and moved its adoption:
RESOLUTION ESTABLISHING THE CITY COUNCIL MEETING ORDER OF BUSINESS
WHEREAS, Ordinance No. 275, 2nd Series, amends Section 2.10 of the City Code
to provide that the agenda and order of business for the City Council will be set by
resolution of the Council; and
WHEREAS, the City Council has determined an order of business for future
meetings.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley, Minnesota, that the following order of business is hereby adopted,
Call to Order
Additions and Corrections to Agenda
Public Comment
Consent Agenda
Public Hearings
Old Business
New Business
Adjournment
BE IT FURTHER RESOLVED that the presiding officer may be vary from the order
of business except that public hearings shall be held as close as practicable to 7:00 p.m.
L r. -4 .
•. R. Loomis,•
ATTEST:
The motion for the adoption of the foregoing resolution was seconded by Member Tremere
and upon a vote being taken thereon, the following voted in favor thereof: Grayson,
Johnson, LeSuer, Loomis and Tremere; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
AGENDA
Regular Meeting
of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
December 15, 2015
6:30 pm
The Council may consider item numbers 1, 2, 3, 5 and 6
prior to the public hearings scheduled at 7 pm
1.CALL TO ORDER PAGES
A.Pledge of Allegiance
B.Roll Call
2.ADDITIONS AND CORRECTIONS TO AGENDA
3.CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member or citizen so requests in which event
the item will be removed from the general order of business and considered in its normal
sequence on the agenda.
A.Approval of Minutes - City Council Meeting - December 1, 2015 3-6
B.Approval of City Check Register 7
C.Licenses:
1. City Gambling Licenses 8
D.Minutes of Boards and Commissions:
1. Bassett Creek Watershed Management Commission - October 15, 2015 9-12
E.Bids and Quotes:
1. Award Kewanee Way Sanitary Sewer Lining Project 13
F.Approval of 2016 General Wages and Salaries for Non-union Personnel 15-96 14-17
4.PUBLIC HEARINGS 7 PM
A.Public Hearing - Ordinance 586 - Approval of Conditional Use Permit 141 - 5401 and
5403 Minnaqua Drive - Rakhma, Inc., Applicant
18-50
5.OLD BUSINESS
6.NEW BUSINESS
A.1.Second Consideration - Ordinance #589 - Amending Section 4.20: Sign Permit
and Regulations regarding Temporary Signs, Banners and Inflatables
51-58
2.Authorization to Proceed with Brookview Community Center Replacement Project 59-70
B.Announcements of Meetings
1.Future Draft Agendas:71-73
C.Mayor and Council Communications
7.ADJOURNMENT
Addressing The City Council
Although anyone can attend Council meetings, citizens cannot speak or otherwise participate
in any discussion outside of a public hearing unless the Mayor or the presiding Officer
recognizes them for this purpose. The decision to recognize speakers is usually up to the
Mayor or presiding Officer, but the Council can overrule this decision. The Council can,
through a motion and vote, decide to hear one or more speakers from the audience.
(Reference Minnesota Statute 412.191, subd. 2.)
Public Hearings
The following procedures apply to public hearings:
A. Pre-Hearing Presentation
1. Mayor asks for staff report on item.
2. Applicant is available to answer questions.
B. Public Hearing
1. Mayor to open public hearing.
2. Citizens wishing to speak should raise their hands and approach the podium when
recognized by the Mayor, then clearly state their full name and address for the record.
Spokespersons are given more time for presentations, and groups are encouraged to
use them.
3. Citizens must address all questions and comments to the Mayor, who will then
determine who will answer them. Questions will be answered when all persons have
had a chance to speak. Only one person may speak at a time. Citizens are urged to be
polite and quiet as comments are made to the Council. Applauding or other displays of
approval or disapproval are inappropriate during City Council proceedings.
4. No one will be given an opportunity to speak a second time until everyone has had an
opportunity to speak initially. Please limit second presentation to new information and
not rebuttals.
5. There will be no straw votes of people present. These are not helpful to the Council
because they do not reflect accurate total community sentiment.
6. When the public comments are completed, the Mayor closes the public hearing and
starts its own discussion. The audience is welcome to listen quietly to the discussion
but is requested not to make further comments.
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
6. C. Approval of Golden Valley Guiding Principles
Prepared By
Tim Cruikshank, City Manager
Summary
At the Council/Manager meeting of February 9, 2016, the Council discussed the Guiding
Principles. This item is a strategic priority under the Effective Governance section of the 2016-
2018 Strategic Plan Summary Report.
Attachments
•Golden Valley Guiding Principles (9 pages)
Recommended Action
Motion to approve the Golden Valley Guiding Principles.
1
Golden Valley Guiding Principles
I.General Policy Statement & Objective
The purpose of this document is to establish guiding principles for the Golden Valley
City Council (the “Council”) and Golden Valley City boards and commissions. These
principles apply to the members of the Council and the Mayor as well as the
appointed members of the City’s boards and commissions, each of the foregoing
being referred to in this document as a “Member.”
II. Values
The City of Golden Valley has determined the following as our core set of values:
Our Citizens: We identify the residents and business taxpayers of the City of Golden
Valley as our citizens. Working together with organizations and institutions, our
citizens provide the character, commitment, and authenticity of our community and
the resources necessary to define Golden Valley’s quality of life. In partnership with
others who serve our citizens, we will:
•provide a variety of opportunities for input and feedback from our citizens
•provide the best possible service to the extent our resources allow
Our Employees:City employees have dedicated themselves to providing
professional service to our community. We will create a work environment that:
•is supportive
•optimizes employees’ abilities to perform their jobs
•prepares employees to function in a changing workplace
Fairness and Justice:Fairness and justice are fundamental to good government.
We will seek to:
•balance the merits of an individual issue against the common good of the total
community
•apply rules and regulations in a manner that assures justice and equal
application of the law
•behave in a way that is ethical, both in substance and appearance
•Effective Decision-Making:An effective decision-making process is critical to
getting the City’s work accomplished. We believe that:
•reaching a decision by consensus is positive
•consensus can often be reached through working together and having open
debate
•decisions should be based on factual information, community goals, policies,
and input from affected parties
•there will be times when compromise or split votes will occur
•decision-makers have the right to vote according to their conscience and
political philosophy and in accordance with all Federal, State, and local laws
2
•decision makers should not abstain from participating in the decision-making
process of matters before them that do not constitute a legal conflict of
interest, unless there are extreme circumstances whereby abstention would
be in the best interests of the City
•show support for a decision or conclusion after it is made and move forward
Honesty and Integrity:Honesty and integrity are the cornerstones of our values and
are essential for building trust. We will:
•tell the truth
•be candid and open
•listen without becoming defensive or retaliatory
•relate all salient, pertinent, factual information
•do what we say we will do
Mutual Respect:Mutual respect is essential to building relationships. We will treat
each other with mutual respect and recognize that:
•people are continually growing
•people are diverse
•people have different levels of tolerance for change
•decisions and problem-solving discussions should focus on issues and not on
individual personalities
Achieving Results:We are a results-orientated organization. We will:
•define a clear direction
•define the roles of the positions we fill
•maximize the use of available tools and resources
•achieve defined goals in a timely manner
•be held responsible and accountable for our actions
III. Standards of Conduct
1. A Member must not use his or her official position to secure special privileges
or exemptions for the person or others.
2. A Member must not act as an agent or attorney for another before the Council
or a board or commission in a matter where a conflict of interest exists or may
exist.
3. A Member must not knowingly accept or solicit, directly or indirectly, a gift or
loan for himself, herself, or another if this is prohibited by law.
4. A Member may accept compensation or expense reimbursement for the
performance of the person’s public duties only from the sources listed below.
A Member must not solicit or accept compensation or expense reimbursement
for the performance of the person’s public duties from any sources other than:
a. compensation and expenses paid by the City
3
b. compensation and expenses from other employment, if the person
happens to conduct public business while being paid for the other
employment and if the other employment does not interfere with, influence,
or compromise the person’s public position
c. compensation and expenses paid by another governmental agency or
municipal association to a Member who serves as a City representative for
that agency, but only if the City does not also pay the person for the same
activity
5. A Member must not use public money, time, personnel, facilities, or
equipment for private gain or political campaign activities except when:
a. the use is required or authorized by law
b. the use is not greater than that allowed for members of the general
public
This paragraph does not prohibit correspondence at any time to individual
residents in response to the resident’s specific inquiries.
6. A Member must not disclose to the public, or use for the private gain of self or
others, information that was gained by reason of the official’s public position
and that is not public data or was discussed at a closed session of the
Council. Further, a Member must not disclose information received,
discussed, or decided in conference with the City attorney that is protected by
the attorney/client privilege, unless a majority of the Council has authorized
that disclosure.
7. A Member must not enter into a contract with the City, unless in accordance
with law. A Member who has a proprietary interest in an agency or company
doing business with the City must make known that interest in writing to the
Council and the City Clerk.
8. A Member must not intentionally violate a provision of the City Code or the
City ordinances.
9. Council Members are expected to be prepared for Council meetings and
Council/Manager meetings by reading agenda packets and requesting further
research in advance of the meetings.
10. The Mayor and Council Members direct City staff, contract employees, and
consultants only through the City Manager, as established by the requisite
majority vote. At Council meetings, the Council may express concerns and
may provide staff specific direction, provided that the direction is the
consensus of the Council. The City Manager will request further clarification if
he/she feels it is required so that there is a clear understanding of what the
Council’s expectations are in terms of the actions to be taken by staff.
11 Members shall conduct themselves in such manners as to obey and adhere to
Minnesota Statutes Chapter 13D, the Open Meeting Law.
4
12. Members duties shall be performed in accordance with the process and rules
of order established by the Council or the City Code.
13. Public resources that are not available to the general public (eg, City staff
time, equipment, supplies and/or facilities, etc.) shall not be used by the
Members for private, personal, or political purposes.
14. It is the responsibility of Council Members to publicly share, with all other
Council Members, information they have received from sources outside of the
public decision-making process, which pertains to a topic under consideration.
Whenever possible, new information or data obtained by Council Members,
pertinent to a topic being discussed, will be distributed through the City
Manager to other Council Members.
IV. Communications
As elected officials, Council Members have a responsibility to communicate
information to the public. Communicating accurate, timely, and professional
information is important to ensuring the quality and credibility of information being
provided to the public.
Public Record:Communications (electronic or written) involving Members are public
records (with a few exceptions as stated by the Minnesota data practices act—
www.house.leg.state.mn.us/hrd/pubs/dataprac.pdf). Communications not considered
public record may still be public information (ie, email, text messages). Those
interested in copies of these items must file a public disclosure request. Requests for
private data or information outside of the scope of a Member’s role should be routed
to the City Manager.
Align With Minnesota Open Meeting Law:Information posted or responded to
should be done in alignment with the open meeting law:
(www.house.leg.state.mn.us/hrd/pubs/openmtg.pdf). Members should generally act
with caution when using electronic means to communicate with one another.
Members who wish to share information with other Members should do so through
the City Manager. Materials relating to agenda items for City business (including
email) must be provided to the public at the meeting. Email or social media
communications shared among three or more Members should take place at an
open meeting. Example of a violation: A Member posts a comment on a Facebook
page about a proposed ordinance. A second Member comments that they agree and
a third Member clicks the “like” button.
Citizen Questions, Comments, and Concerns:It’s important that Members direct
citizen questions, comments, and concerns to staff. Doing so ensures requests are
routed to the appropriate staff person and holds accountability that proper follow‐up
is made and the task is completed. In addition, since some requests cover multiple
departments there may be a request history that will be useful as staff works to
resolve the issue.
5
Electronic Communications:Generally, the Golden Valley City Council receives
agenda materials, background information, and other meeting information via email
and/or the list serve. Contact the City Manager if there are questions about these
items. Helpful information about electronic communications is available on the
League of Minnesota Cities website:
www.lmnc.org/media/document/1/electroniccommunications.pdf.
Social Media:Since social media is an effective and frequently chosen
communication tool among the public, the City of Golden Valley has its own official
social media pages. Helpful information about social media is available on the
League of Minnesota Cities website:
www.lmc.org/media/document/1/socialmediaandcities.pdf.
Communication Tips for Email and Social Media Public Perception:Members
are public officials representing the City of Golden Valley and its policies and
perspectives.
Official Versus Individual Perspectives:Since the public connects City officials to
the City of Golden Valley, it’s important to clarify official perspectives from individual
perspectives.
Public information:Any published content, written or electronic (email, for
example), may be considered public information or considered covered under the
Minnesota data practices act. Informal messages not related to a public official’s
role, such as meeting notices, reminders, telephone messages, and informal notes,
are not public record.
Large Outreach:Information posted on social media is public and is online for a
long time. Both email and social media posts can be quickly shared with other
audiences, making it important to post professional messages and avoid political
comments.
Discoverability:Generally, email is removed from the system every three years.
Email is discoverable in litigation, making it important to use it cautiously. When
seeking legal advice or to discuss matters of pending litigation or other “confidential”
City business, ensure emails are sent to only those intended because the
attorney‐client privilege protecting the document from disclosure may be waived.
Media Relations - Media Inquiries:Members are strongly encouraged to refer all
media inquiries to the City Manager prior to Council discussion and vote on an item.
After a vote has been taken, individual Members may comment on their decision. It’s
understood that individual Member decisions may not be reflective of the Council’s
majority vote. Following these guidelines is important to the democratic process
because it helps avoid creating the public perception that a vote or decision has
been made on a topic. That perception may discourage the public from engaging in
the democratic process.
6
City Manager’s Role:The City Manager communicates on the City’s behalf in
interviews, publications, news releases, on social media sites, and related
communications. The City Manager is in the best position to provide a response
because many issues involve multiple departments or work may already be in
progress. Many times, the Assistant City Manager or a department director will
handle interviews and communications on behalf of the City Manager.
When the media calls about:
1. Upcoming agenda items, issues, or discussion topics: Wait to provide information
until the topic is voted on. This communicates that a decision has not been made
and allows the public process to work by keeping the topic open for citizen input.
If a Member discusses the issue with media before a decision is made, there is
potential that the public may be confused about the Council’s direction. This may
create a public perception that a vote or decision has been made on a topic and
discourage the public from engaging in the democratic process.
2. Routine or public information (ie, a meeting time or agenda): Provide media with
the information and notify City Manager.
3. Other information: About potential litigation, controversial issues, an opinion
about a City matter, or if unsure of the type of question, it’s strongly recommended to
work with the City Manager on these topics. The City Manager typically works with
staff on these issues and can present the discussion scope or topic.
V. Identifying and Addressing Conflicts of Interest
So that citizens may have the utmost confidence and trust in the integrity of their City
government, and to protect the City’s interest and its citizen’s interests, Members
must disclose and avoid conflicts of interest that arise in performing their official
duties. To this end, the below principles provide Members guidance for identifying,
addressing, and disclosing conflicts of interest. This guidance supplements, not
supplants, the responsibilities Members have under law with regard to conflicts of
interest. Members should consult with the City Manager and/or City attorney with
questions or concerns they may have regarding conflicts of interest (whether the
conflicts are real or perceived, potential or in existence), and not participate in or take
any official action on a matter until such questions or concerns are resolved with the
City Manager and/or City attorney.
1.Identifying Legal Conflicts of Interest. A “legal conflict of interest” exists when,
in the discharge of official duties, a Member participates in a governmental
decision, action or transaction that:
a. affects the person’s financial interests or those of a business with which the
person is associated, unless the effect on the person or business is no greater
than on other members of the same business classification, profession, or
occupation
b. affects the financial interests of an organization in which the person
participates as a member of the governing body, unless the person serves in
that capacity as the City’s representative
7
2.Identifying Financial Interests. A financial interest is any interest, including
loans, which may yield, directly or indirectly, a monetary or other material benefit
to the Member (other than monetary or material benefits authorized by the City in
accordance with law). A financial interest of a Member or Member’s employer
(other than the City), his or her associated business, or his or her spouse,
domestic partner, parent, sibling or child, and their employers or associated
businesses shall also be considered a financial interest of the Member. The
following assets shall not be considered a financial interest for purposes of this
section.
a. ownership of shares in a diversified mutual fund
b. membership in a pension plan or employee benefit plan
c. ownership of bonds or publicly traded securities
d. ownership of a whole life insurance policy
3.Addressing Legal Conflicts of Interest
a. When a legal conflict of interest exists, except as permitted by law, a Member
must disclose the potential conflict of interest for the public record, in the
manner described in Section VI below, and refrain from participating in the
discussion and from voting on the matter. To participate or participation, for
the purposes of this document, means making the decision, taking action,
entering into a transaction, providing advice or a recommendation,
introducing, sponsoring, debating, voting on, approving, and investigating the
decision, action, or transaction.
b. A Member shall not participate in making, or attempt to use his or her position
to influence, any City governmental decision, action, or transaction in which
the Member knows or has reason to know that he or she has a legal conflict of
interest.
4.Non-Legal Conflicts of Interest
a. Members may face situations in performing their official duties that raise, or
are perceived to raise, a conflict of interest but which do not fall within the
above description of a legal conflict of interest and are otherwise not a conflict
of interest regulated by law. These types of conflicts are referred to, for
purposes of this document, as “non-legal conflicts of interest.”
b. While non-legal conflicts of interest may be different in nature or degree from
a legal conflict of interest and other conflicts of interest regulated by law, they
can nevertheless impair, or give the appearance of impairing, a Member’s
independence of judgement and/or harm the City’s interests and the interests
of the citizens.
c. The significance of non-legal conflicts of interest often depends on the facts
and circumstances involved in each situation, and thus it is difficult to
establish bright-line rules regarding when such conflicts must be disclosed
and necessitate a Member to refrain from participating in a matter. Therefore,
Members are entrusted to use their best judgement regarding such situations
with the aim of upholding the principles established under this document and
the highest possible standards of ethical conduct, and with the understanding
that public disclosure of non-legal conflicts of interest, by itself, helps maintain
8
citizens’ trust and confidence in the integrity of City government.
d. To this end, if a Member recognizes that his or her participation may create a
non-legal conflict of interest, he or she should (i) discuss the matter in
advance (to the extent possible) and in confidence with the City Manager
and/or City attorney regarding the appropriate action to take; and/or (ii)
disclose the conflict in accordance with Section VI below and, if necessary,
refrain from participating in the matter.
e. Without limiting the foregoing, a Member may participate in a City
governmental decision, action, or transaction involving an organization or
entity that the Member, or his or her partner, spouse, partner, domestic
partner, sibling, or child is an officer, director, board member, or trustee of, if
the Member does not have a legal conflict of interest in the governmental
decision, action, or transaction. However, the Member must disclose his or her
affiliation with the organization or entity as though it were a legal conflict of
interest, in the manner described in Section VI below.
f. Similarly, a Member may participate in a City governmental decision involving
a person related by family to the Member, other than his or her parent,
spouse, domestic partner, sibling, or child, if the Member does not have a
legal conflict of interest in the governmental decision, action, or transaction.
However, the Member must disclose his or her relationship with the related
person as though it were a legal conflict of interest, in the manner described in
Section VI below.
VI. Disclosure of Conflicts of Interest
If a Member, in the discharge of his or her official duties, recognizes that his or her
participation in a matter would create a legal conflict of interest, or a non-legal
conflict of interest that should or must be disclosed, the Member shall disclose the
conflict of interest as follows:
1. The Member shall disclose the conflict of interest to the City Manager and his or
her fellow Members as soon as he or she becomes aware of the conflict. If a
Member becomes aware of a conflict during a meeting of the Council or a
committee or board, the Member shall immediately disclose the conflict of interest
orally.
2. In the case of a legal conflict of interest, a Member must also prepare, on a form
prescribed by the City Clerk, a written statement describing the matter requiring
action or decision and the nature of his or her conflict of interest, or as otherwise
required by law. In the case of a Council Member, the written statement shall be
distributed to the other Council Members and Mayor and filed with the City Clerk.
Likewise, in the case of a Member of a board or commission, the written
statement shall be distributed to the other Members of the board or commission
and filed with the City Clerk. After the first time the Member has orally disclosed
a conflict of interest and filed the disclosure form, the Member may subsequently
orally disclose a conflict by referring to the filed form. Because Members may not
attend all meetings, oral disclosure may consist of the written statement being
read into the record by the presiding Member at the first regular meeting after the
9
form has been filed. All written statements shall be filed and distributed within one
(1) week after the Member becomes aware of the legal conflict of interest. In the
case of non-legal conflicts of interest that a Member discloses, the Member may
file a written statement regarding the conflict.
3. If a Member does not participate in any discussion or vote on a matter due to a
conflict of interest, he or she shall be counted present for the purposes of
establishing a quorum to carry on the business of the Council, board, or
commission, but shall be considered disqualified for the purpose of establishing
the number of votes necessary to pass motions or resolutions.
VII. Hearing
Any person may file a written complaint with the City Clerk questioning a Member’s
adherence to the principles stated in Section III through VI above. The Council may
hold a public hearing, unless state law provides otherwise, after reviewing the
complaint or on the Council’s own volition. A hearing must be held only if: (1) the City
attorney, designee or other attorney appointed by the Council, advises the Council
that the allegations state a legally-recognized violation of the law or a legally-
recognized conflict of interest; and (2) the City attorney, designee or other attorney
appointed by the Council advises the Council that the complaint has been lodged in
good faith and not for impermissible purposes. Prior to the hearing, a letter will be
sent to the alleged offending Member stating the alleged complaint. At the hearing,
the accused Member must have the opportunity to be heard.
If after the hearing, the Council finds a violation of the principles stated in Section III
through VI above, the Council may take whatever action it deems appropriate,
including referring the matter for criminal prosecution, imposing a monetary civil
penalty, directing a Member not to participate in a decision, censure, or removing an
appointed Member from office. If the accused Member is a Member of the Council,
that Member affected must not participate in the decision.
VIII. Shared Values Statement
I affirm that I believe in and am committed to upholding the values as stated in this
City of Golden Valley Guiding Principles.
Signature: _____________________________ Date: ____________________
Printed Name: __________________________________
Refusal to sign City of Golden Valley Guiding Principles:
Signature: _____________________________ Date: ____________________
Printed Name: __________________________________
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
6. D. Adoption of Remote Meeting Attendance Policy
Prepared By
Chantell Knauss, Assistant City Manager
Cheryl Weiler, Communications Manager
Summary
Council discussed this issue at the October 13, 2015, Council/Manager Meeting and again at the
January 12, 2016, Council/Manager Meeting and directed staff to bring back a Remote Meeting
Attendance Policy for consideration. The proposed policy meets the requirements of Minnesota
Statute §13D.02 so that a City Council member attending the meeting would be considered
present at the meeting for purposes of a quorum and participating in all the proceedings. Based
on City Council input and direction, the attached Remote Meeting Policy has been drafted.
Attachments
•Remote Meeting Attendance Policy (2 pages)
•Executive Summary Golden Valley Council/Manager Meeting October 13, 2015 (3 pages)
•Executive Summary Golden Valley Council/Manager Meeting January 12, 2016 (3 pages)
Recommended Action
Motion to adopt the Remote Meeting Attendance Policy.
Ct t'l 0f Vk .4N
Elected Officials
Remote Meeting Attendance Policy
Purpose
Although the preference is for City Council Members to attend meetings in person, the
purpose of the policy is to establish standards for remote meeting attendance for elected
officials of the City that meet the requirements of Minnesota Statute §13D.02. for those
instances when a Council Member is not able to attend a meeting in person.
Policy
Applicability— Remote meeting attendance is allowed for City Council Members for
Council/Manager Meetings that are held in the Council Conference Room of Golden Valley
City Hall. Council Members may only attend a meeting remotely when they are outside the
Golden Valley city limits. For the purposes of this policy the terms Elected Officials, City
Council Members, Council Members, and Council applies to the Mayor and Council Members
collectively.
Quorum —A quorum of the City Council must be physically present in the Council
Conference Room of Golden Valley City Hall, unless it is deemed an emergency meeting in
accordance with State Law.
Number of Remote Attendees— Remote meeting attendance is limited to one City Council
Member per Council/Manager Meeting.
Notice—A Council Member wishing to attend a meeting remotely must provide the City
Manager with seven (7) calendar days advance notice of their intent to attend the meeting
remotely. The advance notice from the Council Member must include the street address of
the location that the Council Member will be attending the meeting from remotely. In the
event that more than one Council Member wishes to attend the same meeting remotely, the
Council Member who provides the City Manager advance notice first will be the one allowed
to attend the meeting remotely.
Remote Meeting Location — In accordance with State Law, the location from which the
Council Member is attending from remotely must be a public facility such as a government
building, public library, etc. and not the attendee's hotel room or hotel lobby.
Conducting the Meeting—All City Council Members must be able to hear and see each other
and all discussion and testimony presented at any location in which at least one Council
Member is present.
Elected Officials Page 1 of 2
Remote Meeting Attendance Policy February 16, 2016
The public in attendance in the Council Conference Room must be able to hear and see all
discussion, testimony, and votes of all members, including the Council Member who is
attending the meeting remotely.
Internet Connection —Council Members remotely attending a meeting must have a stable,
consistent source of internet access.
Maximum Remote Meetings— Each Council Member may remotely attend a maximum of
two Council/Manager Meetings in a calendar year.
Associated Costs—Council Members remotely attending a meeting are responsible for any
associated costs of meeting attendance from the remote location and will not be reimbursed
by the City for remote meeting related expenses.
Compliance— Both meeting locations shall at all times meet the requirements of Minnesota
Statute §13D.02.
Elected Officials Page 2 of 2
Remote Meeting Attendance Policy February 16, 2016
Cit 10
golden!kAr M E M 0 R A N D U M
valley City Administration/Council
763-593-8003/763-593-8109(fax)
Executive Summary
Golden Valley Council/Manager Meeting
October 13, 2015
Agenda Item
4. Remote Meeting Attendance by Elected Officials and Board/Commission Members
Prepared By
Chantell Knauss, Assistant City Manager
Summary
There have been requests from both Council and Board/Commission Members on options for
remote meeting attendance when someone is not able to attend a meeting due to being out of
town. Minnesota Statute §13D.02 does allow for remote meeting attendance provided that the
following four requirements are met:
At least one member is physically present at the regular meeting location
All members must be able to hear and see each other and all discussion and testimony
presented at any location at which at least one member is present
The public in attendance at the regular meeting location must be able to hear and see all
discussion, testimony, and votes of all members
Each location that a member is present must be open and accessible to the public
The Statute also requires the City to notice both the'regular meeting location, as well as any
site(s) where a member of the public body will be participating in the meeting remotely.
If implemented to meet the above Statutory requirements, members attending the meeting
remotely are considered present at the meeting for purposes of a quorum and participating in all
the proceedings.
There are two categories of public City meetings that remote attendance would apply: non-
televised meetings and televised meetings. Non-televised meetings include Council/Manager
Meetings and Board/Commission meetings, with the exception of the Planning Commission
meetings. Televised meetings include City Council, Housing and Redevelopment Authority (HRA)
and Planning Commission meetings.
Non-televised Meetings. Council/Manager Meetings and many Board/Commission
meetings are regularly held in the Council Conference Room. Setting up an interactive
camera for this location would be relatively simple with minimal cost and staff resources.
Televised Meetings. For the City Council, HRA and Planning Commission meetings, the
process is more complex. Because there is a television/web streaming viewing public
outside the Council Chambers, it would be necessary to upgrade the video equipment so
that the television/web streaming viewing public would be able to see and hear all
members that are attending the meeting remotely, as required by the law. Because the
current equipment in the Council Chambers does not have this capability, staff would
need to consult with vendors to obtain cost estimates and available options.
Should Council wish to move forward with allowing remote meeting attendance for either or
both televised and non-televised public meetings, a policy should be adopted prior to
implementation. The policy should include the following:
A quorum of the members must to be physically present at the regular meeting location,
unless it is deemed an emergency meeting in accordance with State Law
Boards/Commissions, with the exception of the Planning Commission, would need to
meet in the City Hall Council Conference Room if any members are attending remotely
Remote meeting attendance locations must be public facilities such as a government
building, library, etc, and not the attendees hotel room or lobby
Members may only attend remotely when outside the Golden Valley city limits
Members may remotely attend a maximum of 17%of the body's meetings in a calendar
year
Members remotely attending a meeting must have a stable, consistent source of internet
access
Members remotely attending a meeting are responsible for any associated costs of
meeting attendance from the remote location, and will not be reimbursed by the City
It is requested Council provide direction as to whether or not they would like to move forward
with adopting a policy and implementing remote meeting attendance for elected officials and/or
board/commission members.
Attachments
• Minnesota Statute §13D.02 Meetings Conducted by Interactive TV; Conditions (1 page)
I MINNESOTA STATUTES 2015 1313.02
13D.02 MEETINGS CONDUCTED BY INTERACTIVE TV; CONDITIONS.
Subdivision 1. Conditions.A meeting governed by section 13D.01,subdivisions 1,2,4,and 5,and this
section may be conducted by interactive television so long as:
(1)all members of the body participating in the meeting,wherever their physical location,can hear and
see one another and can hear and see all discussion and testimony presented at any location at which at
least one member is present;
(2) members of the public present at the regular meeting location of the body can hear and see all
discussion and testimony and all votes of members of the body;
(3)at least one member of the body is physically present at the regular meeting location; and
(4)each location at which a member of the body is present is open and accessible to the public.
Subd. 2. Members are present for quorum, participation. Each member of a body participating in
a meeting by electronic means is considered present at the meeting for purposes of determining a quorum
and participating in all proceedings.
Subd.3. Monitoring from remote site; costs.If interactive television is used to conduct a meeting,to
the extent practical,a public body shall allow a person to monitor the meeting electronically from a remote
location.The body may require the person making such a connection to pay for documented marginal costs
that the public body incurs as a result of the additional connection.
Subd.4.Notice of regular and all member sites.If interactive television is used to conduct a regular,
special, or emergency meeting, the public body shall provide notice of the regular meeting location and
notice of any site where a member of the public body will be participating in the meeting by interactive
television. The timing and method of providing notice must be as described in section 1313.04.
Subd. 5. School boards; interactive technology with an audio and visual link. A school board
conducting a meeting under this section may use interactive technology with an audio and visual link to
conduct the meeting if the school board complies with all other requirements under this section.
History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s 1,3; 1975
c 271 s 6; 1981 c 174 s 1; 1983 c 137s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 s 1; 1990 c 550 s
2,3,- 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art I s 39; 1997 c 154 s 2; I Sp2011 c 11 art 2 s I
Copyright 0 2015 by the Revisor of Statutes,State of Minnesota.All Rights Reserved.
,It v
o
g, L n Ml- (r); R A N'
valley City Administration Council
763-593-8003/763-593-8109(fax)
Executive Summary
Golden Valley Council/Manager Meeting
January 12, 2016
Agenda Item
5. Remote Meeting Attendance by Elected Officials and Board/Commission Members
Prepared By
Chantell Knauss, Assistant City Manager
Cheryl Weiler, Communications Manager
Summary
Council initially discussed this issue at its October 13, 2015 Council/Manager Meeting and
requested staff to look further into costs for remote meetings. There have been requests from
both Council and Board/Commission Members on options for remote meeting attendance when
someone is not able to attend a meeting due to being out of town.
Minnesota Statute §13D.02 does allow for remote meeting attendance provided that the
following four requirements are met:
at least one member is physically present at the regular meeting location
all members must be able to hear and see each other and all discussion and testimony
presented at any location at which at least one member is present
the public in attendance at the regular meeting location must be able to hear and see all
discussion, testimony, and votes of all members
each location that a member is present must be open and accessible to the public
The Statute also requires the City to notice both the regular meeting location, as well as any
site(s) where a member of the public body will be participating in the meeting remotely.
If implemented to meet the above Statutory requirements, members attending the meeting
remotely are considered present at the meeting for purposes of a quorum and participating in all
the proceedings.
There are two categories of public City meetings to which remote attendance would apply: non-
televised meetings and televised meetings. Non-televised meetings include Council/Manager
meetings and Board/Commission meetings, with the exception of the Planning Commission
meetings. Televised meetings include City Council, Housing and Redevelopment Authority (HRA)
and Planning Commission meetings.
Non-televised Meetings. Council/Manager meetings and many Board/Commission
meetings are regularly held in the Council Conference Room. Setting up an interactive
camera for this location would be relatively simple with minimal cost and staff resources.
It is estimated that the cost of implementing remote meeting attendance for non-
televised meetings held in the Council Conference Room would be approximately $150.
Televised Meetings. For the City Council, HRA and Planning Commission meetings, the
process is more complex. Because there is a television/web streaming viewing public
outside the Council Chambers, it would be necessary to upgrade the video equipment so
the television/web streaming viewing public would be able to see and hear all members
who are attending the meeting remotely, as required by the law. Because the current
equipment in the Council Chambers does not have this capability, staff has received a
quote on the cost of upgrading the equipment. It is estimated that the cost of
implementing remote meeting attendance for televised meetings held in the Council
Chambers would be $286,150. Because the upgraded equipment would need to
continuously interface with the City's cable broadcast equipment, the City would be
required to have IT staff in attendance at any televised meeting with a remote attendee.
Given the cost and staffing requirements for the televised meeting option, staff suggests the use
of remote meeting attendance be limited and a policy be drafted for Council adoption, which
includes the following:
Remote meeting attendance is only allowed for City Council Members for
Council/Manager Meetings that are held in the Council Conference Room.
Staff must be provided with seven calendars days advance notice of a Council Member's
intent to attend a Council/Manager Meeting remotely, including the street address of the
Council Member's remote location.
Only one Council Member at a time may attend a meeting remotely.
A quorum of the members must be physically present in the Council Conference Room,
unless it is deemed an emergency meeting in accordance with State Law.
In accordance with State Law, the location from which the Council Member is attending
remotely must be a public facility, such as a government building, library, etc, and not the
attendee's hotel room or hotel lobby.
Council Members may only attend remotely when they are outside the Golden Valley city
limits.
Council Members may remotely attend a maximum of two Council/Manager meetings in a
calendar year.
Council Members remotely attending a meeting must have a stable, consistent source of
internet access.
Members remotely attending a meeting are responsible for any associated costs of
meeting attendance from the remote location and will not be reimbursed by the City.
Should Council decide to move forward, a policy for Council consideration will be on a future
Council Agenda for consideration.
Attachments
• Minnesota Statute §13D.02 (1 page)
Executive Summary For Action
Golden Valley City Council Meeting
February 16, 2016
Agenda Item
6. E. State of the City Presentation
Prepared By
Tim Cruikshank, City Manager
Summary
The State of the City Community update will be presented at the meeting.
AGENDA
Regular Meeting
of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
March 2, 2016
6:30 pm
The Council may consider item numbers � ; and 6
prior to the public hearings schecppfl,
nmm
1. CALL TO ORDER \\ \ , PAGES
MEMO
A. Pledge of Allegiance �iddi
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B. Roll Call
C. Certificate of Recognition: Eagle Scout An amaltz, Troo 268
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2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA �
Approval of Consent Agenda - All ite �Nnder this ��ing are considered to be
routine by the City Council and will ion ere will be no
discussion of these items unless a zen uests in which
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normal sequence or `
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94 1&1 Mitigation ect - rize SEH Professional Services Agreement
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4. PUBLI ;PARINGS 7 P�
A. Zoni xt Amendrn Accessory Retail Sales in the Light Industrial Zoning District
5. OLD BUSINE
,
6. NEW BUSINESS 4111�
A. Approval of Neighborhood Meeting Policy
B. Announcements of Meetings
1. Future Draft Agendas: Council/Manager March 8, 2016, City Council March 15
and April 5, 2016
B. Mayor and Council Communications
7. ADJOURNMENT
AGENDA
Council/Manager Meeting
Golden Valley City Hall
7800 Golden Valley Road
Council Chambers
March 8, 2016
6:30 pm
Pages
1. 2015 Human Rights Commission Annual Report and 2016 Plan
(10 minutes)
\�\ \
2. Community Center (20 minutes)
A. Check-in \
W IN
B. Lease Purchase
\WE\
3. Golden Valley Road & Park and Ride (Me ,""
ncil)
\
\\�\\
4. Intersection Design Update (Met Council) \\
\; \
5. Special Events Policy (45 minute
6. Positive Fund Performance Balance minut'
IN
IN
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\ S
010,
sMW101 �
\�\ .
A"WA
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\Nh% , \
Council/MatIR
meeiR ave an informal, discussion-style format and are designed
for the Council tkground information consider policy alternatives and
provide general di , dns to staff. No formal actions are taken at these meetings. The
public is invited to attend Council/Manager meetings and listen to the discussion; public
participation is allowed by invitation of the City Council.
This document'is available in alternateformats upon a 72-hour request. Please'call
763=593-8006(TTY: 763-593-3968)to make a request. Examples of alternate formats
may include large print, electronic, Braille,audiocassette,etc.
AGENDA
Regular Meeting
of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber \\
March 15, 2016 \\\ \\
6:30 pm
The Council may consider item number ' \ nd 6
prior to the public hearings sched at 7 R
1. CALL TO ORDERmc°allaka
mnsop
PAGES
A. Roll Call \O\\ \
� `�-
B. Pledge of Allegiance \, "\ ,
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA \�
Approval of Consent Agenda - Alli ,� 1 d under this mg are considered to be
routine by the City Council and will bona �; one motiY- There will be no
\` `o\
discussion of these items unless a C � it , citizene quests in which
event the item will be removed from th. neral o sines d considered in its
\� \ \
normal sequence on the\� \ ,\ a. \\ \ �\ \\
01\
A. Approval of Minute °a� \ 201\\\
pp `, ncil Meed arch 2,
B. Approval of at k Regi r \�
C. Licenses: Iff
1. \ \\\ \
D. Minutes of Boal nd C IT"F
1 \ \ .., Imb
s'
4. IC HEARINGS
A. ditional Use Per : - Accessory Retail Sales - Empty the Nest - 8812 7th Ave N
B. � UD Amendm1 - Central Park West - Hotel
5. OLD BUST
� 5
6. NEW BUSINES
A. 2016 Paveme 111, nagement: Award Construction Contract, Authorized Short Elliot
Hendrickson Construction Services, and Authorize Purchase of Fire Hydrants
B. METRO Blue line Extension Update
C. Announcements of Meetings
1. Future Draft Agendas: City Council April 5, 2016, Council/Manager April 12,
2016, and City Council April 19, 2016
D. Mayor and Council Communications
7. ADJOURNMENT