03-02-16 CC Agenda Packet (entire)AGENDA
Regular Meeting of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
March 2, 2016
6:30 pm
1.CALL TO ORDER PAGES
A.Roll Call
B.Pledge of Allegiance
C.Certificate of Recognition: Eagle Scout Andy Schmaltz, Troop 268
2.ADDITIONS AND CORRECTIONS TO AGENDA
3.CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member so requests in which event the item
will be removed from the general order of business and considered in its normal
sequence on the agenda.
A.Approval of Minutes:
1. Goal Setting Meeting - January 25, 2016 3
2. Council/Manager Meeting - February 9, 2016 4-6
3. City Council Meeting - February 16, 2016 7-10
B.Approval of Check Register:
1. City 11
2. Housing and Redevelopment Authority 12
C.Licenses:
1. General Business Licenses 13-14
2. Approve On-Sale Wine and 3.2 Malt Liquor License for Super 8 Golden Valley 15
3. Gambling License Exemption and Waiver of Notice Requirement - Interfaith
Outreach and Community Partners
16-18
D.Minutes of Boards and Commissions:
1. Planning Commission - February 8, 2016 19-27
2. Human Rights Commission - January 28, 2016 28-30
E.Bids and Quotes:
1. Authorize Purchase of One MT Trackless Sidewalk Maintenance Tractor 31
F.Letters, Emails and/or Petitions:
1. Letter from Dan Steinberg Regarding Resignation from the Open Space and
Recreation Commission
32
2. Brookview Community Center Open House Public Input Comments 33-39
4.PUBLIC HEARINGS - 7 pm
A.Public Hearing - Ordinance #591 - Amending Section 11.35 Light Industrial Zoning
District regarding Accessory Retail Uses in Light Industrial and Industrial Zoning
Districts
40-56
5.OLD BUSINESS
A.Approve Amendments to Employee Handbook - Section 5.17 16-10 57-63
6.NEW BUSINESS
A.Authorization to Sign Police Sergeants (LELS Local 304) Agreement 64
B.New Neighborhood Notification Policy 16-13 65-68
C.Authorize Agreement for I-394 Inflow and Infiltration Phase 1 Design and
Construction Professional Services
69-74
D.Authorize Agreement and Feasibility Report for the Xenia Avenue and Golden Hills
Drive Improvement Project 16-14
75-82
E.Authorize Execution of Flood Damage Reduction Grant Assistance Program
Application 16-15
83-90
F.Announcements of Meetings
1. Future Draft Agendas: Council/Manager March 8, 2016, City Council March 15
and April 5, 2016
91-93
G.Mayor and Council Communications
7.ADJOURNMENT
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go, Y1# UNOFFICIAL MINUTES
[� CITY COUNCIL GOAL SETTING WORKSHOP
VAlley GOLDEN VALLEY, MINNESOTA
January 25, 2016
The meeting began at 5:14 pm at the Brookview Grill.
The following members were present: Mayor Harris, Council Members Clausen, Fonnest,
Schmidgall and Snope.
Also present were: Timothy J. Cruikshank, City Manager; Rick Birno, Director of Parks and
Recreation; John Crelly, Fire Chief; Chantell Knauss, Assistant City Manager; Marc
Nevinski, Physical Development Director; Jason Sturgis, Police Chief; Sue Virnig, Finance
Director; Cheryl Weiler, Communications Manager.
City Manager Cruikshank reviewed the past year's accomplishments and 2016 goals as
submitted by the City Council and staff. Cruikshank reviewed how the Envision areas of
Development, Environment, Recreation, Transportation, Community Engagement and
Government align with the Strategic Plan areas of Targeted Development &
Redevelopment, Effective Governance, Infrastructure Maintenance & Enhancement, and
Financial Stability. Envision and the 2016-2018 Strategic Plan align with Council's goals for
2016 which are: Effective Governance, Bike/Pedestrian Plan, Targeted Development,
Infrastructure, Park on South Side, and Blue Line Corridor.
The meeting was adjourned at 7:36 pm.
Shepard M. Harris, Mayor
ATTEST:
Timothy J. Cruikshank, City Manager
Council/Manager Meeting Minutes
February 9, 2016
Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope,
City Manager Tim Cruikshank, Director of Parks and Recreation Director Rick Birno;
Physical Development Director Marc Nevinski, Finance Director Sue Virnig, Fire Chief
John Crelly, Planning Manager Jason Zimmerman, Golf Manager Ben Disch, and
Administrative Assistant Judy Nally.
Golden Valley Fire Relief Association By-law Amendments
Fire Relief Association President Bryan Magnuson was in attendance to review the
mission and budget for the Association. He also reviewed the amendments to the by-laws,
which includes increasing the lump sum pension from $7,500 to $7,750 and setting the
Deferred Retirement Benefit interest to 0 percent.
The Council supports the amendments to the by-laws and directed Staff to place them on
a future City Council agenda for consideration.
Brookview Community Center Replacement - Design Check-in and Financing
Rick Birno and Glenn Waguespack from Hammel, Green and Abrahamson (HGA)
presented a PowerPoint presentation and overview of current design work in progress
including the Teen Committee and Open Space and Recreation Commission feedback.
Site plan review including community gardens, stormwater infiltration features, teen
garden, trail system, native edge, main and secondary entryways, and site plan review.
The Council reviewed conceptual designs, design team visions, concepts of new floor
plans, site plans, massing studies, site plan circulation for pedestrian/bikes, golf cart path
and vehicular traffic, golf cart staging, grading, rain gardens, display, seating and lobby
areas, catering kitchen, park and rec offices and golf offices. The also discussed the
exterior birds eye view from the northwest, the study of exterior brick veneer and metal
panel and options, green roofs, native grasses, views of the building, viewing areas, solar
panels, green initiatives, and LEED certification.
Sue Virnig reviewed the estimated tax impact for the Community Center replacement.
The Brookview Community Center replacement Open House will be held on February 23,
2016, from 6-7:30 pm at the Brookview Community Center.
Council Items:
Guiding Principles
Tim Cruikshank presented an overview of the proposed Guiding Principles.
The Council discussed how to deal with the media, support for Council decisions after
action has been taken, addressing topics as an individual Council Member, Staff Code of
Conduct, how the Guiding Principles will be enforced, the process for conducting hearings,
and how complaints will be addressed.
Staff was directed to add an item to a future Council/Manager meeting about Carver
Governance.
Council/Manager Meeting Minutes
February 9, 2016 — Page 2
After discussion, the majority of the Council supported the Guiding Principles and
recommended the item be placed on a future Council meeting for consideration.
Council Agenda Format
Tim Cruikshank reviewed the amendments to the format. The proposed amendments
include: addition of the City logo, removal of the section regarding public hearing schedule,
and starting public hearings after the consent agenda and not at 7 pm.
The consent agenda will be amended by allowing only Council Members and/or Staff to
remove an item from the consent agenda. Items on the consent agenda will be non-
controversial items and/or general business items. Any items that may generate discussion
will be placed under new business. The Mayor will continue to read the consent agenda
items. Any item removed from the consent agenda will be removed and considered at the
end of new business.
Items placed under new business will be introduced by the City Manager and/or Staff and
discussed by the Council. The Council is requested to review the future draft agendas and
notify the City Manager if they would like an item moved to new business.
Second consideration of Ordinances will be considered under new business. The City
Manager and/or Staff will provide a brief explanation. The public may be recognized and
speak regarding any Second Ordinance considerations. The Council may limit the time the
public is allowed to speak.
The Pledge of Allegiance will be conducted prior to the City Council meeting. The Council
meeting will start with the Call to Order and the Roll Call.
No changes will be made to the Open Forum policy.
The Council supported the amendments to the Council meeting agenda format.
Neighborhood Notification Policy
Jason Zimmerman reviewed the proposed amendments to the policy. The proposed policy
outlines when a neighborhood mailing and/or neighborhood meeting will be held
depending upon the type of planning application that is submitted.
The Council discussed the mailing guideline process, timing of mailings and holding
neighborhood meetings, difference between public hearings and neighborhood meetings,
fairness to residents and property owners, and the staff process for meeting with
developers, business owners and residents.
The Council consensus was to place the neighborhood notification policy on a future
agenda for consideration.
Council/Manager Meeting Minutes
February 9, 2016 — Page 3
Flavored Tobacco
Tim Cruikshank reviewed the background information provided by staff outlining limiting
flavored tobacco products.
Council Member Fonnest introduced Betsy Brock, Research Director, and Kari Oldfield,
Legal and Community Outreach Coordinator, for The Association for Nonsmokers
Association - Minnesota, who provided information regarding flavored tobacco products.
He also passed around a container of flavored tobacco products.
The Council discussed and had questions regarding Minneapolis, St. Paul, and suburban
ordinances, the process for considering any changing to tobacco ordinances, tobacco
prices and flavoring, what percentage of flavored tobacco Golden Valley businesses sell,
requesting Teen Committee comments regarding possible changes, current State Law
and any proposed State legislation, possible capturing of cigar-tobacco increase to use for
City programs, and the current fine structure.
The Council questioned if City government should get involved with any restrictions, and
discussed how banning flavored tobacco would not stop teens from going to other cities to
purchase products, aid if other cities might be interested in restricting the sale of flavored
tobacco.
The consensus of the Council was to gather additional information throughout the year,
such as finding out from current license holders how much flavored tobacco and tobacco
products are sold within the City.
The meeting adjourned at 9:40 pm.
Judy Nally
Administrative Assistant
ct ofUNOFFICIAL MINUTES
( CITY COUNCIL MEETING
vaGOLDEN VALLEY, MINNESOTA ll%%y
February 16, 2016
1. CALL TO ORDER
Mayor Harris called the meeting to order at 6:30 pm.
1A. Pledge of Allegiance
1 B. Roll Call
Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Steve Schmidgall
and Andy Snope. Also present were: City Manager Cruikshank, City Attorney Garry and City
Clerk Luedke.
2. ADDITIONS AND CORRECTIONS TO AGENDA
MOTION made by Council Member Fonnest, seconded by Council Member Snope to approve
the agenda of February 16, 2016, as submitted and the motion carried.
3. APPROVAL OF CONSENT AGENDA
MOTION made by Council Member Clausen, seconded by Council Member Fonnest to
approve the consent agenda of February 16, 2016, as revised: removal of 3-1 Approval of
Amendments to the Employee Handbook and the motion carried.
3A. Approve Minutes of the Council/Manager Meeting of February 2, 2016.
313. Approve City Check Register and authorize the payments of the bills as submitted.
3C1. Authorize the renewal of the Multi-Family Rental Licenses as recommended by staff.
3C2. Authorize the issuance of General Business Licenses as recommended by staff.
3D. Accept for filing the Minutes of Boards and Commissions as follows:
1 . Planning Commission - January 25, 2016
2. Human Services Fund - January 11, 2016
3. Environmental Commission - November 23, 2015
4. Joint Water Commission - December 12, 2015
3E1. Authorize the purchase of a new aerator for Brookview Golf Course through the
National IPA State Purchasing Contract #1039780 with MTI Distributing for $23,118.57.
3E2. Authorize the purchase of one new green/tee mower from MTI Distributing through the
National IPA Contract#1039780 for a total purchase price, including Minnesota sales
tax, in the amount of $30,257.11.
3F. Adopt Resolution 16-07, amending the 2016 Budget of the General Fund Budget.
3G. Adopt Resolution 16-08, modifying 2016 General Wages and Salary to include Golf
Operations Coordinator.
3H. Adopt Resolution 16-09, approving Golden Valley Fire Relief Association By-Law
Article XI increasing Service Pension and Service Pension Interest.
31. Approval of OmeRdM nt to Employee andbeek Se nn 5 17
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3. ITEMS REMOVED FROM THE CONSENT AGENDA
31. Approval of Amendment to Employee Handbook - Section 5.17
Assistant City Manager Knauss presented the proposed changes to the Employee Handbook
and answered questions from Council. City Manager Cruikshank answered questions from
Council.
Unofficial City Council Minutes -2- February 16, 2016
31. Approval of Amendment to Employee Handbook - continued
MOTION made by Council Member Snope, seconded by Council Member Schmidgall to table
the item until the March 2, 2016, City Council Meeting and the motion carried.
4. PUBLIC HEARINGS
5. OLD BUSINESS
6. NEW BUSINESS
6A. Preliminary Design Plans of the METRO Blue Line Extension (Bottineau) Light
Rail Transit Project
Planning Manager Zimmerman presented the staff report and answered questions from
Council. City Attorney Garry answered questions from Council.
There was much Council discussion regarding the Preliminary Design Plans for the METRO
Blue Line Extension Rail Transit Project.
MOTION made by Council Member Fonnest, seconded by Council Member Snope to adopt
Resolution 16-11, approval of Preliminary Design Plans of the METRO Blue Line Extension
(Bottineau) Light Rail Transit Project as amended with the following additional language
added "The capacity of Trunk Highway 55 shall be preserved and enhanced in the future to
accommodate projected growth and to reduce traffic diversions to lower capacity roadways in
Golden Valley and Minneapolis, which would result in a decreased level of service and
negatively impact adjacent neighborhoods" upon a vote being taken the following voted in
favor of: Harris, Clausen, Fonnest, Snope and Schmidgall; the following voted against: none,
and the motion carried.
6B. Reestablish the City Council Meeting Order of Business
City Manager Cruikshank presented the staff report and answered questions from Council.
There was Council discussion regarding the order of business for City Council meetings.
MOTION made by Council Member Clausen, seconded by Council Member Snope to adopt
Resolution 16-12, rescinding Resolution 03-05 and reestablishing the City Council Meeting
Order of Business upon a vote being taken the following voted in favor of: Harris, Snope,
Schmidgall, Fonnest and Clausen; the following voted against: none, and the motion carried.
6C. Approval of Golden Valley Guiding Principles
City Manager Cruikshank presented the staff report and answered questions from Council.
City Attorney Garry answered questions from Council.
There was Council discussion regarding the proposed Golden Valley Guiding Principles.
MOTION made by Council Member Fonnest, seconded by Council Member Snope to approve
the Golden Valley Guiding Principles upon a vote being taken the following voted in favor of:
Harris, Snope and Fonnest; the following voted against: Clausen and Schmidgall, and the
motion carried.
Unofficial City Council Minutes -3- February 16, 2016
6D. Adoption of Remote Meeting Attendance Policy
Assistant City Manager Knauss presented the staff report and answered questions from
Council.
There was Council discussion regarding the Remote Meeting Attendance Policy.
MOTION made by Council Member Schmidgall, seconded by Council Member Snope to adopt
the Remote Meeting Attendance Policy upon a vote being taken the following voted in favor
of: Harris, Snope, Schmidgall and Fonnest; the following voted against: Clausen, and the
motion carried.
6E. State of the City Presentation
City Manager Cruikshank presented the State of the City Update.
Council thanked Mr. Cruikshank for the State of the City presentation.
6F. Announcements of Meetings
Some Council Members may attend the Cornerstone Creek Groundbreaking and Social Hour
Event on February 17, 2016, from 3 to 5 pm at Cornerstone Creek on Golden Valley Road.
Some Council Members may attend the Seven Dreams Education Foundation Bird Bash on
February 20, 2016, starting at 5 pm at the Minneapolis Marriot Northwest at 7025 Northland
Drive, Brooklyn Park.
Some Council Members may attend the West Metro Home Remodeling Fair on February 21,
2016, from 10:30 am to 3:30 pm at the Eisenhower Community Center at 1001 Highway 7,
Hopkins.
Some Council Members may attend the Reflective Follow-up to Sweet Potato Comfort Pie
Event on February 21, 2016, from 2 to 4 pm at Calvary Lutheran Church at 7520 Golden
Valley Road.
Some Council Members may attend the Brookview Community Center Replacement Plans
Open House on February 23, 2016, from 6 to 7:30 pm at Brookview Community Center.
The State of the City Update will be held on February 25, 2016, at 7:30 am in the Council
Chambers.
Some Council Members may attend the Metro Cities Housing Forum on February 25, 2016,
from 8 am to 1 pm at the New Brighton Community Center at 400 10th Street, New Brighton.
Some Council Members may attend a Joint Comprehensive Planning Education Event of the
Planning, Environmental and Open Space and Recreation Commission on February 29, 2016,
at 7 pm in the Council Chambers.
The 2016 Precinct Caucuses will be held on March 1, 2016.
Unofficial City Council Minutes -4- February 16, 2016
6F. Announcements of Meetings - continued
The next City Council Meeting will be held on Wednesday, March 2, 2016.
Some Council Members may attend the Robbinsdale Area Schools Empty Bowls Event on
March 8, 2016, from 4 to 7 pm at Cooper High School at 8230 47th Avenue, New Hope.
6G. Mayor and Council Communication
Council Member Schmidgall updated Council on the meeting he attended regarding the
Highway 169 Corridor Improvement Study.
7. ADJOURNMENT
MOTION made by Council Member Clausen, seconded by Council Member Schmidgall and
the motion carried unanimously to adjourn the meeting at 8:31 pm.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
city 0f'o
goldenMEMORANDUM
alley Administrative Services Department
763-593-8013/763-593-3969(fax)
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Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
3. B. 1. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Attachments
• Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
cityof
olden MEMORANDUM
valley Administrative Services Department
763-593-8013/763-593-3969(fax)
Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
3. B. 2. Approval of Housing and Redevelopment Authority Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the Housing and Redevelopment
Authority.
Attachments
• Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
city 0f
golden MEMORANDUM
ey Fire Department
763-593-8079/763-593-8098(fax)
Iff
Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
3. C. 1. General Business Licenses
Prepared By
Jill Lund, Administrative Assistant
Summary
As per City Code, some businesses are required to be licensed by the City. Listed below are the
gas station/dispenser licenses that are up for renewal.
Linn Retail Centers, Inc. Gas Station/6 Dispensers $ 400.00
DBA: Holiday Station
600 Boone Avenue North
Mobile Radio Engineering Gas Station/ 1 Dispenser $ 75.00
745 Boone Avenue North
Mainline Transportation, Inc. Gas Station /4 Dispensers $ 300.00
835 Decatur Avenue North
Jim Lupient Oldsmobile Gas Station/ 1 Dispenser $ 75.00
7100 Wayzata Boulevard
Feist Automotive Gas Station /4 Dispensers $ 300.00
1875 Lilac Drive North
Holiday Stationstores, Inc. Gas Station/5 Dispensers $ 350.00
7925 Wayzata Boulevard
Super America #4443 Gas Station /4 Dispensers $ 300.00
1930 Douglas Drive North
Super America #4497 Gas Station / 6 Dispensers $ 400.00
6955 Market Street
Morrie's Cadillac SAAB Gas Station / 1 Dispensers $ 75.00
7400 Wayzata Boulevard
Gregg and Jim's Service, Inc. Gas Station/4 Dispensers $ 300.00
1900 Douglas Drive North
Freddie's Petroleum, Inc. Gas Station /4 Dispensers $ 300.00
DBA: Amstar
9405 Medicine Lake Road
General Mills Gas Station /6 Dispensers $ 400.00
1 General Mills Boulevard
Regency Hospital Gas Station/ 1 Dispenser $ 75.00
1300 Hidden Lakes Parkway
Golden Valley Country Club Gas Station /2 Dispensers $ 150.00
7001 Golden Valley Road
Theodore Wirth Par 3 Gas Station / 2 Dispensers $ 150.00
1313 Theodore Wirth Parkway
Recommended Action
Motion to authorize the issuance of licenses as recommended by staff.
City 0
olden MEMORANDUM
valley Administrative Services Department
763-593-8013/763-593-3969(fax)
Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
3. C. 2. On-Sale Wine and Non-Intoxicating Malt Liquor License - Super 8 Golden Valley
Prepared By
Kris Luedke, City Clerk
Summary
Turnery Properties d/b/a Super 8 Golden Valley has applied for an On-Sale Wine (including Strong
Beer) and Non-Intoxicating Malt Liquor License. Super 8 Golden Valley is located at 6300 Wayzata
Boulevard.
The City Attorney has reviewed the application, and has found the application documents are in
order and complete. The Police Department completed the background investigation and has
found no reason to deny the license.
Recommended Action
Motion to approve the issuance of an On-Sale Wine (including strong beer) and Non-Intoxicating
Malt Liquor License to Turnery Properties d/b/a Super 8 Golden Valley, located at 6300 Wayzata
Boulevard for the license period through June 30, 2016.
t10 f ,
goldc' n MEMORANDUM
valley City Administration/Council
763-593-3991 /763-593-8109(fax)
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Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
3. C. 3. Gambling License Exemption and Waiver of Notice Requirement- Interfaith Outreach and
Community Partners
Prepared By
Judy Nally, Administrative Assistant
Summary
As per State Statute organizations that conduct gambling within the City limits have to submit an
application for a lawful gambling permit to the State after the permit has been approved or
denied by the City. Depending upon the timing of the permit the applicants may request the City
to waive the 30-day waiting period.
Attachments
• Application for Exempt Permit (2 pages)
Recommended Action
Motion to receive and file the gambling license exemption and approve the waiver of notice
requirement for Interfaith Outreach and Community Partners.
MINNESOTA LAWFUL GAMBLING 5/15
LG220 Application for Exempt Permit Page 1 of 2
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that: Applications are processed in the order received. If the application
• conducts lawful gambling on five or fewer days,and is postmarked or received 30 days or more before the event,the
• awards less than$50,000 in prizes during a calendar
year. application fee is$100; otherwise the fee is$150.
If total raffle prize value for the calendar year will be Dye to the high volume of exempt applications,payment of
$1,500 or less,contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
r k a
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Organization Previous Gambling
Name: Interfaith Outreach and Community Partners Permit Number: X-31935-15-001
Minnesota Tax ID Federal Employer ID
Number,if any: ES28679 Number(FEIN), if any: 36-3482724
Mailing
Address: 1605 County Road 101 N
City: Plymouth State: PIN Zip: 55447 County: Hennepin
Name of Chief Executive Officer(CEO): LaDonna Hoy
Daytime Phone: 763-489-7500 Email: Ihoy@iocp.org
Type of Nonprofit Organization (check one):
0 Fraternal = Religious Veterans 0 Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number,as they are not proof of nonprofit status.)
FIA current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website,phone numbers:
60 Empire Drive,Suite 100 www.sos.state.mn.us
St. Paul,MN 55103 651-296-2803,or toll free 1-877-551-6767
F71IRS income tax exemption(501(c))letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
❑ IRS-Affiliate of national,statewide,or international parent nonprofit organization(charter)
If your organization falls under a parent organization,attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling,and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
Name of premises where the gambling event will be conducted
(for raffles,list the site where the drawing will take place): Metropolitan Ballroom
Address(do not use P.O. box): 5418 Wayzata Blvd.
City or
Township: Golden Valley zip: 55416 County: Hennepin
Date(s)of activity(for raffles,
indicate the date of the drawing): April 28, 2016
Check each type of gambling activity that your organization will conduct:
❑Bingo* F�Paddlewheels* ❑Pull-Tabs* ❑Tipboards*
MRaffle(total value of raffle prizes awarded for the calendar year:$5,000.00 1
*Gambling equipment for bingo paper,paddlewheels, pull-tabs,and tipboards must be obtained from a distributor licensed by
the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed
from another organization authorized to conduct bingo. To find a licensed distributor,go to www.mn.gov/gcb and click on
Distributors under List of Licensees,or call 651-539-1900.
LG220 Application for Exempt Permit 515
Page 2 of 2
LOCAL UNIT OF GQVERNM hIT AEKNOWI.�pGMENT(required"be Qr .at 0101itj fg elppl CAtiotf to
the Minnesota Gahtbil 4`40'�rol Boairdy
CITY APPROVAL COUNTY APPROVAL
XThefor a gambling premises for a gambling premises
located within city limits located in a township
application is acknowledged with no waiting period. The application is acknowledged with no waiting period.
The application is acknowledged with a 30-day waiting The application is acknowledged with a 30-day waiting
period,and allows the Board to issue a permit after 30 days period,and allows the Board to issue a permit after
(60 days for a 1st class city). 30 days.
The application is denied. p The application is denied.
Print City Name: rQa Print County Name:
Signa re'oCity erson el: Signature of County Personnel:
Title: Date: 1
Title: Date:
TOWNSHIP(if required by the county)
On behalf of the township,I acknowledge that the organization
is applying for exempted gambling activity within the township
The city or county must sign before limits. (A township has no statutory authority to approve or
submitting application to the deny an application,per Minn.Statutes,section 349.213.)
Gambling Control Board. Print Township Name:
Signature of Township Officer:
Title: Date:
CHII:p E�CI`CUTI�'E O��ICf:R'S StG_N "I'iJtt _ � �`
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will 6e completed and returned to the Board within 30 days of the event date.
Chief Executive Officer's Signature: _ �� Date a �G/�6
(Signature ust be CEO's signature; signee may not sign)
Print Name: LaDonna Hoy
RE ��t1 '$w x A tI!I / IlrG11 �
F a x
Complete a separate application for. Mail application with:
• all gambling conducted on two or more consecutive days,or
• all gambling conducted on one day. a copy of your proof of nonprofit status,and
Only one application is required if one or more raffle drawings are application fee(non-refundable). If the application is
conducted on the same day. postmarked or received 30 days or more before the event,
the application fee is$100;otherwise the fee is$150.
Financial report to be completed within 30 days after the Make check payable to State of Minnesota.
gambling activity is done: To: Minnesota Gambling Control Board
A financial report form will be mailed with your permit.Complete 1711 West County Road B,Suite 300 South
and return the financial report form to the Gambling Control
Board. Roseville,MN 55113
Your organization must keep all exempt records and reports for Questions?
3 Call the Licensing Section of the Gambling Control Board at
-1/2 years(Minn.Statutes,section 349.166,subd. 2
(�)• 651-539-1900.
Data privacy notice: The information requested application. Your organization's name and ment of Public Safety;Attorney General;
on this form(and any attachments)will be used address will be public information when received Commissioners of Administration,Minnesota
by the Gambling Control Board(Board)to by the Board. All other information provided will Management&Budget,and Revenue;Legislative
determine your organization's qualifications to be private data about your organization until the Auditor,national and international gambling
be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies;anyone pursuant to court
Minnesota. Your organization has the right to the permit,all informatioh provided will become order;other individuals and agencies specifically
refuse to supply the information;however,if public. If the Board does not issue a permit,all authorized by state or federal law to have access
your organization refuses to supply this information provided remains private,with the to the information;individuals and agencies for
information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or
determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was
as a consequence,may refuse to issue a permit. about your organization are available to Board given;and anyone with your written consent.
If your organization supplies the information members,Board staff whose work requires
requested,the Board will be able to process the access to the information;Minnesota's Depart-
This form will be made available in alternative format(i.e. large print, braille)upon request.
An Equal Opportunity Employer
Regular Meeting of the
Golden Valley Planning Commission
February 8, 2016
A regular meeting of the Planning Commission was held at the Golden Valley City Hall,
Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday,
January 25, 2016. Chair Segelbaum called the meeting to order at 7 pm.
Those present were Planning Commissioners Baker, Blum, Johnson, Kluchka,
Segelbaum, and Waldhauser. Also present was Planning Manager Jason Zimmerman,
Associate Planner/Grant Writer Emily Goellner, and Administrative Assistant Lisa
Wittman. Commissioner Cera was absent.
1. Approval of Minutes
January 25, 2016, Regular Planning Commission Meeting
Waldhauser referred to the seventh paragraph on page four and asked that the second
sentence be changed to read as follows: "She said she thinks economic segregation is a
growing problem and something we can address as a community."
Waldhauser referred to the fourth paragraph on page four and said she would like "by
area in the community" added to the cost of housing demographic data that she would
like included in the Comprehensive Plan update.
Johnson said he would like his comments regarding reviewing the Comprehensive Plan
as well as updating to be included in the minutes because the law states that cities need
to "review and update" when discussing their Comprehensive Plans.
MOVED by Blum, seconded by Johnson and motion carried 4 to 2 to approve the January
25, 2016, minutes with the above noted changes. Commissioners Baker and Kluchka
abstained.
2. Informal Public Hearing — Major PUD Amendment— Central Park West—
Southwest Quadrant of 1-394 and Highway 100 — PU-121, Amendment#1
Applicant: RISLP, LLC (AC Hotels by Marriot)
Address: 5075 Wayzata Boulevard
Purpose: To construct a 6 story, 126 room, Marriott hotel on the border of St.
Louis Park and Golden Valley.
Goellner explained the applicant's request to construct a 6 story, 126 room, Marriott hotel
on the border of St. Louis Park and Golden Valley. The hotel will be in St. Louis Park and
the parking lot will be in Golden Valley. She noted that the hotel location and layout was
already approved as part of the original Central Park West PUD.
Minutes of the Golden Valley Planning Commission
February 8, 2016
Page 2
Goellner stated that this will be a business oriented hotel with several amenities
including: a breakfast area, a bar/lounge, a rooftop spa, meeting rooms, and a fitness
center. She referred to the building materials and discussed the use of glass, two colors
of stucco, Coronado stone, and fiber cement panels, all of which exceed the City of St.
Louis Park's minimum standards for Class I materials. She also discussed the proposed
landscaping plan which includes 63 trees, 503 shrubs and 1,000+ grasses and
perennials.
Goellner referred to the parking for the hotel use and stated that 189 spaces are required
and 189 spaces will be provided. There will be 27 underground parking spaces, 52 on-
site, surface parking spaces, and 110 permanent parking ramp spaces. She added that
there will be 110 temporary surface lot spaces until the parking ramp is constructed and
that the applicant has stated that they are willing to provide valet or shuttle service from
the temporary surface lot spaces to the hotel. She added that 16 bicycle parking spaces
are required and that the applicant will be providing 20.
Goellner discussed the Quentin and Wayzata intersection improvements including the
addition of all-way stop signs and additional turn lanes.
Johnson stated that typically parking spaces are immediately adjacent to a building and
questioned if a precedent would be set by allowing the parking spaces in this case to be
further away. Goellner agreed that ideally parking spaces are within 500 feet of a
building. She explained that the City Council approved the spaces in the parking ramp
with a sidewalk connection to the hotel as part of the original PUD. Johnson noted that it
is approximately a 200 yard walk from the temporary parking spaces to the hotel and
asked about the lighting and safety standards. Goellner stated that the lighting in the
temporary parking area won't change much from what already exists, and that the hotel
will want to make the area safe and provide a safe connection for their guests. Johnson
agreed, and asked what that looks like. Zimmerman noted that the Phase 1 residential
building and the park will be in place and will have sidewalks and lighting around them.
Baker asked if the applicant has made a commitment to have a valet or shuttle service
from the temporary parking lot to the hotel. Goellner said no. Baker asked if the City can
require a shuttle service be provided. Kluchka stated that the notes from the applicant's
neighborhood meeting state that they intend to provide a shuttle service.
Waldhauser asked if there would be a walkway through the Phase 1 residential building.
Goellner said no, from a property management and security standpoint that would be
difficult.
Kluchka asked about the proposed intersection improvements and the location of the
pedestrian access. Goellner referred to the site plan and showed where the sidewalks
will be located along Wayzata Blvd. and Utica Ave. and she discussed how people will
be able to access the site and the park.
Minutes of the Golden Valley Planning Commission
February 8, 2016
Page 3
Kluchka said he hasn't seen any renderings that show the building in context with the
other buildings around it and how they will work together. Goellner said she would ask
the applicant to provide more renderings.
Waldhauser asked if St. Louis Park is overseeing the stormwater treatment on the
property. Goellner said yes, St. Louis Park is taking the lead with the Minnehaha
Watershed and that Golden Valley will be adding comments.
Segelbaum referred to the staff report and noted that there are no requirements in this
zoning district regarding the amount of impervious surface allowed, but the applicant is
proposing 76%. Goellner agreed and stated that the requirements regarding structure
coverage might address some of the same issues.
Segelbaum asked if St. Louis Park had any suggestions or changes during their review
of this proposal. Goellner said St. Louis Park's concerns are mostly about traffic but that
no changes to the plans have been suggested.
Jesse Messner, Cities Edge Architects, referred to the Commissioners' concerns about
parking and said they would be fine with a condition being added that a shuttle service
must be provided. He also said he would provide more rendering showing the building
design and how it fits in with the surrounding buildings if he is able to get information
from the owners of the surrounding buildings.
Segelbaum asked Messner if he is ok with the additional sidewalk from the hotel to
Wayzata Blvd. Messner said yes.
Kluchka asked Messner to describe what materials and colors will be used. Messner
stated that the renderings in the agenda packet were printed with ink that does not
perfectly depict the colors accurately. He referred to a drawing of the proposed hotel and
stated that the middle section of the building will be limestone and that there will be fiber
cement bands around the building. There will also be stucco in shades of dark gray, not
the mauve or purplish color shown on the submitted drawings. Kluchka said it might be
helpful to provide more photos or samples to the City Council. Messner said he has
samples of the materials.
Kluchka referred to the south elevation and the portion of the west elevation close to the
corner and asked if there was any consideration to make those elevations more alive or
visibly attractive since it will face residential. Goellner stated that there will be dog run
area between the hotel the residential building. Messner stated that the curtain wall will
wrap around the west side of the building and that a continuous band will run across the
top of the building. He stated that the south end of the building includes the entrance to
the underground parking and will include a corridor area without many windows, but that
there will be large storefront windows looking into the lounge/bar area. Baker said the
south side of the building will be facing residential and it will be a large uninterrupted
surface that won't be very attractive. Kluchka said in the original PUD proposal, the south
end of the hotel was marketed as a highly visible area. He said that residents will see a
Minutes of the Golden Valley Planning Commission
February 8, 2016
Page 4
sizable gray stucco box and asked if the human scale appeal had been considered.
Johnson agreed that a softer, less imposing look would be better. Messner said they can
work on dressing up those areas. Kluchka requested that the applicant connect with
some of the other developers in the area to discuss their design solutions and how the
designs interact. Blum said there is some substantial landscaping noted on the plans on
the south side and asked if that will help mitigate the large expanse. Messner noted that
the southeast corner of the site will have some trees which will help somewhat with
screening.
Johnson asked about the definition of the bar/lounge area and the roof top spa. Messner
said the roof top spa will have a whirlpool or hot tub with a small seating area and that
the bar/lounge area is a larger area on the first floor next to the lobby.
Blum asked if the bar/lounge area will be used only by hotel guests, or if it will be used
by the public as well. John Hafner, Cities Edge Architects, stated that it will be used
predominately by hotel guests and that the menu will be geared toward hotel guests.
Waldhauser referred to the landscaped islands in the parking lot and asked if they will be
recessed to capture rain. Messner stated that the islands are just a landscaping feature
and that there is an underground stormwater system that they don't want tree roots to
compromise.
Segelbaum opened the public hearing. Seeing and hearing no one wishing to comment,
Segelbaum closed the public hearing.
Segelbaum referred to the valet or shuttle service requirement and said he doesn't see
how that can be a land use prescription. Baker said it is a component of the parking
requirements. He added that the parking is further away than normal and he doesn't
want to set a precedent for future parking plans. Kluchka suggested adding language
regarding a shuttle service plan as part of the Travel Demand Management Plans
mentioned in condition #7 in the staff report. Goellner said she would prefer there to be a
separate condition regarding the valet or shuttle service requirement.
Waldhauser asked how many parking spaces will be available in the on-site surface
parking lot. Goellner said there will be 52 on-site surface lot parking spaces and 27
underground parking spaces, so on an average night every guest would be able to park
on-site and would not have to use the temporary surface lot. Waldhauser added that not
every guest will have a car and suggested that the proposed condition regarding the
shuttle service state that a shuttle to the temporary lot will be required if needed, or if the
surface lot can't handle the number of guests. Kluchka suggested the condition state the
owner/operator of the hotel must supply a shuttle service plan subject to approval and
periodic review by the City. Segelbaum questioned why the City would require a plan
rather than requiring the shuttle service itself. Kluchka said a plan could outline details of
when they will need it and he doesn't want to be too strict. Zimmerman agreed that a
plan could spell out the details of the shuttle or valet service. Segelbaum suggested the
condition state that the owner/operator must provide shuttle or valet service as needed
Minutes of the Golden Valley Planning Commission
February 8, 2016
Page 5
for guest use. Goellner said staff would come up with language for the condition before
this item goes to the City Council for review.
Segelbaum asked if a condition should be added regarding the south and west sides of
the building. Waldhauser suggested the condition state that the applicant shall improve
the visual impact or appeal of the south and west elevations. Zimmerman stated that
improving the appearance or visual quality gives staff direction in writing a condition.
Goellner added that promoting the pedestrian environment also gives staff direction.
Kluchka suggested the condition state that the applicant shall consider design options for
visual appeal and quality of appearance on the pedestrian views for the south and west
elevations as well as the context of the adjacent properties. Johnson suggested using
the word continuity instead of the word context. Baker said he is concerned that the other
buildings may not be designed yet, so the next developer may have to address those
issues. Goellner said the same developer will be involved in the next phases so the
buildings and product type will be similar.
MOVED by Kluchka, seconded by Waldhauser and motion carried unanimously to
recommend approval of approval of Central Park West PUD No. 121, Amendment#1,
subject to the following findings and conditions:
Findings:
1. The PUD plan is tailored to the specific characteristics of the site, such as the
proximity to high retaining walls and highway traffic to the north and east and high-
density development to the south and west. With flexibility under a PUD in uses
allowed, setbacks, height, parking requirements, number of buildings on a lot, and
similar requirements, the quality of site planning and design is of higher quality than
if each parcel was designed individually under conventional provisions. The PUD
encourages creativity and flexibility in land development.
2. The site is currently vacant and is mostly impervious. The proposed plan adds
roughly 63 trees, 503 shrubs, and over 1,000 perennial and grasses to the site.
3. The PUD plan includes efficient and effective use of the land. The PUD plan
provides an appropriate area of the city for a six-story hotel.
4. The PUD Plan results in development compatible with adjacent uses and is
consistent with the Comprehensive Plan and redevelopment plans and goals. High-
density office, commercial, and residential uses surround the site to the south and
west. Low-density residential uses are separated from this proposed PUD site by
significant highway development. The PUD plan increases lodging options in the
area.
5. The PUD plan is consistent with preserving and improving the general health,
safety and general welfare of the people of the City. The PUD plan promotes
pedestrian activity and provides high-quality landscaping additions to the site.
6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD
ordinance provisions. The PUD provision permits flexibility from other provisions in
Chapter 11 of the City Code. This flexibility is permitted in order to promote the
intent and purpose of the PUD section of the City Code.
Minutes of the Golden Valley Planning Commission
February 8, 2016
Page 6
Conditions:
1. The plans prepared by Colberg Tews and Cities Edge Architects submitted on
January 26, 2016, shall become a part of this approval.
2. The recommendations and requirements outlined in the memo from the
Engineering Division to Jason Zimmerman, Planning Manager, February 1, 2016,
shall become a part of this approval.
3. The recommendations and requirements outlined in the memo from the Fire
Department to Jason Zimmerman, Planning Manager, February 1, 2016, shall
become a part of this approval.
4. All signage must meet the requirements of the City's Sign Code (Section 4.20).
5. The plan shall include a direct and continuous sidewalk between the building's front
entrance and Wayzata Boulevard.
6. The City of St. Louis Park approves that portion of the preliminary planned unit
development within its jurisdiction.
7. The property owners of any parcel in the Central Park West PUD shall follow the
travel demand management plans approved for the West End Redevelopment,
which will serve to reduce traffic congestion. The owner may be required to update
the plan or submit a new plan to the Golden Valley and St. Louis Park 1-394 Joint
Task Force as needed.
8. The Final PUD plan submitted shall include a detailed Lighting Plan in accordance
with the City's Outdoor Lighting requirements (Section 11.73).
9. Bicycle parking shall be located within fifty feet of the building's front entrance.
10. The Owner/operator of the hotel shall supply a shuttle service plan subject to
approval and periodic review by the City.
11. The applicant shall consider design options for visual appeal and quality of
appearance on the pedestrian views for the south and west elevations as well as the
context of the adjacent structures.
12. This approval is subject to all other state, federal, and local ordinances, regulations,
or laws with authority over this development.
3. Informal Public Hearing —Zoning Code Text Amendment— Amending
Accessory Retail Sales Requirements — ZO00-103
Applicant: City of Golden Valley
Purpose: To consider modifications in the language regarding accessory retail
sales in the Light Industrial/Industrial Zoning Districts.
Goellner explained that in 2003 the City began allowing accessory retail sales incidental
to a permitted use in an area less than 10% of a building's footprint. She stated that
experience has shown that this is unnecessarily restrictive when a Conditional Use
Permit is also required no matter the size of the retail space. She stated that there has
been a growing interest in retail accessory uses as a part of distribution/warehouse
businesses so staff is suggesting that the Zoning Code be amended to allow accessory
retail services and/or sales incidental to a permitted use, conducted in an area less than
10% of the building's gross floor area, rather than 10% of the building's footprint.
Minutes of the Golden Valley Planning Commission
February 8, 2016
Page 7
Goellner referred to photos of some of the buildings in the Light Industrial and Industrial
zoning districts and stated that the buildings most affected by this proposed change
include two-story buildings or buildings with a mezzanine because of the increased
gross floor area. She stated that of the 161 Light Industrial and Industrial buildings
considered, 112 buildings are one-story and not affected by this proposal, and 49
buildings have two-stories, a mezzanine, and/or a basement and would be affected by
this proposal.
Goellner discussed some of the potential negative impacts which include: increased
traffic and parking demand, increased hours of operation, and the need for a
Conditional Use Permit, no matter the size of the retail use.
Waldhauser asked if retail includes or excludes showrooms. Goellner stated that
showrooms and auto sales are considered differently and not included in this proposed
amendment.
Baker asked what motived this amendment. Goellner stated that staff has talked to a
number of applicants who have asked about increasing the size of their retail space.
Baker asked if other applications the Planning Commission has seen in the past were
constrained by the current requirements. Zimmerman stated that some of the inquiries
have been close to the 10% of the building's footprint requirement and it has caused
staff to explore why the building's footprint, rather than the building's square footage is
being used.
Baker said one of rationales used in this proposal is to have incremental change
because the City doesn't want to lose its industrially zoned properties and asked if there
have been any requests for new industrial properties. Goellner said there haven't been
any requests to rezone properties to Light Industrial or Industrial. Zimmerman stated
that the former SIFCO site on Winnetka Avenue was zoned Industrial and has been
rezoned to Residential as part of the Liberty Crossing proposal.
Blum asked if this proposed new language will increase the tax value of some of the
industrial buildings. Goellner said she thinks it will, but that she would need to do more
research on that issue.
Segelbaum asked if it would be worth considering any other measurement criteria
besides the percentage of space, or if there needs to be other industrial activities
occurring in the building. Goellner said yes, the Zoning Code requires that a building be
primarily used for warehouse or other permitted industrial uses and that retail sales can
be a component of that primary use.
Segelbaum asked about the hours of operation for these types of uses. Goellner said
each request would be considered individually as part of the Conditional Use Permit
process.
Segelbaum asked if the City could require improvements to a building if the owner
wanted to increase the amount of retail use. Goellner said that is difficult because the
Minutes of the Golden Valley Planning Commission
February 8, 2016
Page 8
Zoning Code defines Accessory Retail Sales under uses and the City can't give
variances in regard to use.
Segelbaum asked about other cities requirements. Goellner said she could do more
research on what other cities require, but she thinks accessory retail sales are probably
limited because cities want to keep industrial properties because they are hard to get
back once they are rezoned.
Segelbaum opened the public hearing. Seeing and hearing no one wishing to comment,
Segelbaum closed the public hearing.
Kluchka said he thinks the proposed amendment is well thought out and organized.
Baker said he thinks incremental change is good but he would like hear from the
affected property owners. Zimmerman stated that they will get feedback from the
business community as part of the upcoming Comprehensive Plan update process.
Waldhauser asked if it would be appropriate to send a letter to the affected property
owners to see if they would want something different. Goellner said keeping track of
vacancies would help. Zimmerman reminded the Commissioners that staff is working on
creating an existing land use map that will also help track current uses.
Waldhauser said the proposed amendment sounds reasonable.
MOVED by Baker, seconded by Blum and motion carried unanimously to recommend
approval of the proposed Zoning Code text amendment regarding accessory retail sales
in the Light Industrial/Industrial Zoning Districts.
4. Reports on Meetings of the Housing and Redevelopment Authority, City
Council, Board of Zoning Appeals and other Meetings
Zimmerman gave an update on the 3.9.4 Apartment proposal. He said the developer is
expected to close on the property today. Waldhauser noted that work has also started on
the Laurel Ponds project. She asked staff if the Arcata apartments are on track with their
rentals. Zimmerman said he didn't know.
Zimmerman reminded the Commissioners of the upcoming Comprehensive Plan
education meeting on February 29.
5. Other Business
• Council Liaison Report
Council Member Schmidgall stated that the economy is beginning to recover and that the
Zoning Code text amendment regarding accessory retail sales in the Light Industrial and
Industrial zoning districts that the Planning Commission just discussed will give
Minutes of the Golden Valley Planning Commission
February 8, 2016
Page 9
businesses some good flexibility. He stated that he is glad to see development occurring
and that different types of housing opportunities are being provided.
Schmidgall reminded the Commissions that the METRO Blue Line municipal consent
issue will be considered at the February 16 City Council meeting. Baker asked about the
comments received at the February 2 City Council meeting. Schmidgall said there were
approximately 20 people who spoke at the public hearing. He said parking is a concern as
well as screening between Sochacki Park and the project but he is hopeful that the
project will benefit the park.
Schmidgall gave an update on the Brookview Community Center project and said he
thinks it will be nice benefit for the community.
6. Adjournment
The meeting was adjourned at 8:50 pm.
John Kluchka, Secretary Lisa Wittman, Administrative Assistant
MINUTES
City 0 Human Rights Commission (HRC)
Golden Valley City Hall
iY4. 07800 Golden Valley Road
f1 d e n
valley
Golden Valley, Minnesota 55427
January 28, 2016
Commissioners present: Carla Johnson, Chair
Jonathan Burris, Vice Chair
Teresa Martin
Nabil Pruscini
Andrew Ramlet
Commissioners absent: Adam Buttress
Michael Pristash
Susan Phelps
Staff: Chantell Knauss, Assistant City Manager
The meeting was convened at 6:40 pm by Chair Johnson.
APPROVAL OF DECEMBER 22, 2015, REGULAR MEETING MINUTES
Motion by Commissioner Burris, second by Commissioner Martin to approve the December
22, 2015 minutes. Motion carried 5-0.
Commissioner Martin requested to add a Historical Society update and Chair Johnson requested to
add Community Emergency Assistance Programs (CEAP) information.
COUNCIL UPDATES
All HRC Commissioners are invited to join Chair Johnson at the City Council/Manager Meeting on
Tuesday, March 8, 2016 at 6:30 pm when she will present the Commission's 2015 Annual Report
and 2016 Work Plan.
OLD BUSINESS
Martin Luther King Jr. Day Event (January 18, 2016)
All 20 tickets for the Annual MLK Holiday Breakfast Event were distributed with 18 people attending,
including Mayor Harris and Council Member Fonnest. Commissioners attending the event had very
positive reports on the activities and keynote speaker. It was the consensus of the Commissioner to
encourage future Commissions to host tables for the event annually. Due to the Event being held so
early in the year, the Commission felt it would be a good idea to include the 2017 Annual MLK
Holiday Breakfast Event as part of their 2016 Work Plan.
Motion by Commissioner Burris, second by Commissioner Pruscini to include the 2017
Annual MLK Holiday Breakfast Event on the 2016 Work Plan to be presented to the City
Council on March 8, 2016. Motion carried 5-0.
Sweet Potato Comfort Pie Update
Commissioners Martin reported there were approximately 100 people in attendance to participate in
the pie baking. Commissioner Pruscini also attended event on Sunday, January 17, 2016.
Commissioners stated Representative Keith Ellison gave an uplifting talk. Each of the tables
Human Rights Commission January 28,2016
Meeting Minutes Page 1 of 3
facilitated their own discussions and nominated people/organizations they thought should receive a
pie, then each table presented to the whole group their nominee(s). The next event will be held in
May, using the Bush Foundation Grant.
Questions for State Demograuher's Office Presentation
Commissioners discussed what type of information/questions they might have for the State
Demographer's Office Representative when they present at the February 23, 2016 meeting. Some
thoughts were:
• What does diversity in Golden Valley look like?
• How can the State Demographer's Office help communities interpret data?
• What does the Blue Line mean for Golden Valley?
• What are some of the biggest changes Golden Valley might see in the next 10 years?
Commissioners were encouraged to consider additional questions and email them to Knauss by
February 3, 2016 and she will forward them on to the State Demographer's Office.
Golden Valley Gay Pride Festival Event Uadate
Commissioner Burris reported the Event Committee met on January 7, 2016 at Byerly's with seven
people in attendance from varying backgrounds. A second Committee meeting was held on
January 26, 2016 with ten people in attendance. The Committee decided the event would be the
Golden Valley Gay Pride Festival, a celebration of community, family and friends and set a tentative
date of Sunday, June 12, 2016 from Noon-6pm at Brookview Park and a possible pre-event on the
night of Saturday, June 11, 2016. The events will be focused on serving the Golden Valley
community and a budget of$5,080 was established. There was discussion on whether or not the
City would waive the rental fee for Brookview Park and what contributions the HRC could make.
The Committee will be seeking funding from the Golden Valley Foundation, Minneapolis Gay Pride
Festival, as well as other sources.
Motion by Commissioner Martin, second by Commissioner Pruscini to commit$500 and pay
the Brookview Park permit fee for the Golden Valley Gay Pride Festival Event. Motion carried
5-0.
Feed My Starving Children
Chair Johnson this event is occurring at Calvary Church this week, through Saturday, January 30,
2016 for anyone interested in participating.
HRC Business Cards
Knauss distributed cards for HRC Commissioners to use when encountering anyone interested in
finding out more information about the HRC or its events.
Word Cloud
Knauss provided Commissioners with the word cloud design that was designed by Communications
staff. Commissioners had very positive comments on the design and had no recommended
changes. Commissioners reviewed the bids received by printers for printing the word cloud on
magnets. The bids ranged from $154 for a quantity of 500 on 10 mil to $980 for a quantity of 1,000
on 30 mil. Knauss explained that the higher the mil, the stronger the magnet to hold papers behind
it. She explained that some vendors would not bid on the lower mil options as they would not make
them due to the lower quality.
Motion by Commissioner Martin,second by Commissioner Ramlet to authorize the purchase
of 1,000 magnets of 30 mil from Rapit Printing for the price of$580. Motion carried 5-0.
Human Rights Commission January 28,2016
Meeting Minutes Page 2 of 3
NEW BUSINESS
Discussion on International Refugees
It was the consensus of the Commission to discuss this at their March 22, 2016 meeting.
Community Emergency Assistance Programs (CEAP) Information
Chair Johnson reported that CEAP is hosting a Financial Literacy Class for clients with small
children.
Historical Society Update
Commissioner Martin reported the Historical Society recently had vacancies on their Board of
Directors.
Next Meeting
The next HRC meeting will be held on Tuesday, February 23, 2016 at 6:30 pm.
ADJOURN
Motion by Commissioner Burris, second by Commissioner Martin to adjourn the meeting at
8:12 pm. Motion carried 5-0.
Follow-up items:
• Commissioners were encouraged to consider additional questions and email them to
Knauss by February 3, 2016 and she will forward them on to the State Demographer's
Office.
Carla Johnson, Chair
ATTEST:
Chantell Knauss, Staff Liaison
Approved by HRC: ,2016
Human Rights Commission January 28,2016
Meeting Minutes Page 3 of 3
city 0
goldeni"i.Vw """' MEMORANDUM
,T,r^ AnT r
V 4 . Physical Development Department
763-593-8030/'763-593-3988(fax)
Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
3. E. 1. Authorize Purchase of One MT Trackless Sidewalk Maintenance Tractor
Prepared By
Bert Tracy, Public Works Maintenance Manager
Summary
The 2016-2020 Capital Improvement Program includes$150,000 for one sidewalk maintenance
tractor (V&E-118, page 41). Staff will utilize the tractor for winter sidewalk maintenance and
sidewalk/trail sweeping.
Vehicle Index Condition
Qualifies for Replacement Needs Immediate Attention
23-27 28 and over
Replacing Unit 767: One 2003 MT Trackless Sidewalk Tractor
VCI 36
The Minnesota Materials Management Division has awarded the following contracts:
Contract Release No. Item Vendor Amount
(89313)T-652(5) Trackless MT MacQueen $120,133.50
Tractor Equipment
Purchase Price Includes Attachments(before trade-in) $120,133.50
Trade-in Unit 767 (2003 MT Trackless) ($12,000.00)
No Tax
TOTAL PURCHASE $108,133.50
The budget to purchase the sidewalk maintenance tractor is $150,000. The purchase price less the
trade in is $108,133.50.
Recommended Action
Motion to approve purchase of one MT Trackless Sidewalk Maintenance Tractor from MacQueen
Equipment Company, Inc. in the amount of$108,133.50.
Nally, Judy
From: Dan Steinberg
Sent: Tuesday, February 16, 2016 7:24 PM
To: Van Sloun, Sheila; Andy Bukowski; 'Anne Saffert'; 'Bob Mattison'; Dawn Speltz; Gillian
Rosenquist;John Cornelius; 'Kelly Kuebelbeck'; 'Roger Bergman'
Cc: Anderson, Carrie; Birno, Rick; Clausen, Joanie; Disch, Ben; Erickson, Brian; Fackler, Jeanne;
Lundstrom, Al; Nally, Judy; Spencer, Greg;Tracy, Bert; Harris, Shep; Fonnest, Larry;
Schmidgall, Steve; Snope, Andy;Zimmerman, Jason; Cruikshank, Tim
Subject: Dan Steinberg's resignation from the GV OSRC
Good Day,
I Daniel Steinberg hereby resign from the Golden Valley Open Space and Recreation Commission effective as
of February 16, 2016.
Thank you for letting me serve on the commission for the past 6 years.
Dan Steinberg
i
city 0f
golden v.1 . MEMORANDUM
valley Administrative Services Department
763-593-8013/763-593-3969(fax)
14
Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
3. F. 2. Brookview Community Center Open House Public Input Comments
Prepared By
Rick Birno, Parks & recreation Director
Summary
Staff hosted a public open house on February 23, 2016,for public review and comment on the
schematic design for the proposed community center project. Approximately 40-50 residents
attended the event and all resident comments from the meeting are attached.
Attachments
• 2016 Brookview Community Center Public Open House Comments (3 pages)
• Resident letter (3 pages)
Recommend Action
Motion to accept Brookview Community Center open house public input comments.
2016 Brookview Community Center
Public Open House Comments
What do you like about the proposed design of the new Brookview?
• Midcentury
• Space use
• Just about all of it
• HGA is a quality architect with great design ideas
• Looks like a great design, like the midcentury modern design, it's current & also fits into the
neighborhood, glad there is senior area, kids area and play area, will be huge asset for the
community
• Not too big
0 Doesn't require disturbing the neighborhood houses
• Doesn't negatively impact the golf course
• Added activities
• Modern design
• Like the modern design
• Love the modern, open architecture and the connection to the outdoors/golf course
• Open spaces, lots of light, like the banquet space for weddings, graduations, receptions etc.,
• Well planned, within moderate cost boundaries,job well done!
• Plan B for play area
• Outdoor space
• "View to pro shop" shows windows with overhang- picture framing view from inside— love it!
Design overall is stunning!
• 1 like the modern aesthetic
• Love the water features and 2 stories, mod block design is nice, ready for a change and okay
to contribute via taxes for it
• On paper it looks good, city has gone cheap in the past when it comes to follow thru, if you
start cutting back on features it will become a flop, cost money instead of moving
• It is better than old/current structure which is worn down and sad, hopefully new structure
and property will be taken care of, current retaining walls are unsightly and dangerous,
improved traffic routes and marking are good
• Should be more attractive and user friendly than current version, make it multi-purpose, not
just golf
• Overall fagade, larges spaces (playroom and banquet room), natural materials
• Love how the golf seems to have remained a central focus which I believe is critical, nice work
• Overall design is nice, provides useful community center with much to offer, kids play area is
nice bonus, updating golf facilities will also provide new level of professionalism
• Updated, investing in Brookview, kids area (may use occasionally), walking path, updated golf
facilities
• 2 terraces with banquet space open to it, flexible spaces, kids play area, intergrating outdoor
space with indoor, merging structure with nature, trellises, great details
• Banquet hall
• Long grasses, the more natural the better
• Great clean layout, seems to accommodate all the demands on the building
What don't you like about the proposed design of the new Brookview?
• Make sure there are 3-4 offices available for non-profits to share or to claim (and pay for)
• ? Regarding putting green in relation to #10 tee box, chipping green?
• Community center should reflect the changing demographic of Golden Valley, population
getting younger and more children, play area is good start
• No plans for privacy fences for those living in proximity to new center, traffic and noise from
functions will impact use of our back yards
• Difficult to envision how inviting it will be from the front (east side), the back looks amazing,
the front needs to be inviting to attract people to it
• How about fitness center for adults, could be smaller with pay for use or membership
• No white box theater, restaurant isn't much draw as we hoped for, seems small
• No plans for privacy fences or similar shield for neighbors from noise and activity, building has
moved closer to my residence
• Don't pigeonhole rooms by calling them "senior" rooms, location is invisible from city core, the
kids play area facade is VERY imposing/blocky, need some well-designed relief for all that wall
• Would want bathrooms for women on both floors and twice as many as for men, not enough
space for classes, senior space seems too large
• Noise and traffic speed in parking lot as a resident, people walk their dogs etc., thru area to
access park, is there a bar in the party/ banquet area, or it a roll away style?
• More welcoming entrance with walkways and traffic calming instead of massive parking lot,
bike racks?, concern about traffic routes and parking issues, perpendicular vs. diagonal
• No presentation view of building from east or driving up to it, it must look good when you
drive up to it, traffic situation by moving building further east makes north/south traffic even
faster, speed bumps of other traffic calming very much needed, building closer to property
owners is concern, privacy fences needed, golf carts and traffic are issues
• Banquet facilities are not sufficient, lots of money being spent should accommodate more
than 200, too limiting in size
• Concern about issues with traffic and parking lot, speed, enough space during busy times
• Proximity to neighboring houses decreases privacy for everyone
• Building is closer to neighborhood, visible from Ridgeway Road, horrible for parking lot, too
skinny for traffic, golf carts, snow, current is bad and this will be worse, with this huge
property why position a massive building against a neighborhood when there is lots of other
space available, noise, traffic, lights and safety all concerns, privacy fences?, Run the valley?,
tax break for neighbors that have to deal with these issues?
• Number of bathrooms for women, maybe more? on both levels?
• Too expensive, everything spent over 10,000,000, majority of residents don't come here,
don't build it
• Need more large flexible space
• Reminds me of Walker Art Museum, hoping for smaller footprint
• Seems short on parking, needs a club drop near building for golfers, probably a people drop
location as well, garden outside Pro Shop occupy space needed for golfers and cart
management, needs evergreens between 101h tee and lawn bowling
• Cost I will have to endure over the next 20 years, I must also pay to use facilities for social
occasions, based on the tax I pay the use of facilities should be free as a resident, should have
been voted on by city residents, I was not contacted by council members about this
Additional Comments:
• Long overdue, looking forward to the completion
• Don't skimp, consider allowance for future expansion, pool, move lawn bowling, more family
friendly spaces with encourage families to move to Golden Valley, work to engage younger
citizens!
• Play equipment option B is more unique and interesting and better use of space, more like
something would pay to use. The outdoor option seems like it should be free because it's
outside. Both options would be huge improvement. I like option A as part of something bigger
like Good Times Park in EP, but I don't like it as much.
• Golfers need a place for a good short game ie. chipping and pitching, not just putting, practice
area
• 1 don't like playground option A, because it looks like it's only for very little kids
• Think about landscaping surrounding the building, what can be utilized as gathering spaces?
• Wish that Golden Valley had an outdoor swimming pool, missed opportunity, maybe by the
tennis courts (high corner area) or a little kid water space (water squirting up, small slide)
• We need portable large mirrors for classes, so we can see ourselves for dance, exercise, etc.
Please consider this
• Need privacy between homes and building/parking/traffic and speed bumps in the parking lot
• Consider making the landscaped areas "walled up" to bench/seat height to create more
outdoor gathering spaces near golf area, high drama lighting, how could GV's midcentury
history be celebrated/achieved here?, could front exterior be re-oriented to be more
presented to landscape vs. hidden behind the trellis, opportunity for more gathered seating,
nice place for outdoor presentations, Will outdoor event electrical be planned for?
• Need large mirrors for dance classes, acoustics are important/good quality air walls,
remember to consider enough space for storage
• Hope the new building will meet the needs of the community, not just golf, there is much
potential, how about a fitness center for adults?
• Banquet room should have room for 200 people, sustainability is important (rooftop gardens,
rain barrels, site retention of ponds, natural light, LED lighting, solar panels, low maintenance
materials), like the originality
• 1 believe Golden Valley needs a pool!
• Time to turn some focus to the golf course and invest in some improvements. Golf revenue is
critical to the financial success
• Please schedule meeting with residents bordering the project. We have a unique set of
concerns but also insights into this project
• The neighborhood should have been involved in the process, noise will be an issue, safety in
parking lot, etc.
• Larger access doors between banquet rooms, and terraces, more drinking fountains that work
to fill water bottles
• 20 years of payments for a structure that is too big and too expensive, my property taxes are
too high already, my wife and I will be moving in the near future
• More wood on the exterior to promote the midcentury modern theme and sustainability
• Not impressed with the long grass, big rocking chairs?
0 The whole thing should be voted on by city residents
ECEIVE
FEB 16 2016
Kare,� Nels
310 Hanley koad
Mr.Shep Harris,Mayor
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
Dear Mayor Harris:
I'm writing you to express my concern regarding the siting of the new Brookview Community
Center,and the lack of communication and consideration of neighbors in the planning process.
The new site will sit directly behind my home/lot at 310 Hanley Road. I am a Brookview patron,
and 20 year resident of Golden Valley. I'm in favor of upgrading the facility,but find that the
process was not entirely transparent,and that the effect on neighbors'properties was not
considered in any of the plans. I know that there were a couple of open houses,but considering the
vicinity of neighbors,a targeted communication should have been issued. I anticipate that the
larger facility will have a negative impact on property values and views.
There are several issues that I have:
1) I never received a letter or any other kind of notice regarding the siting of the building,nor
was I specifically asked for my opinion or input on the matter.
2) It appears that stakeholders who will use the facility were involved,but I don't see any
neighbors on the task force,nor am I aware that any were asked to be appointed.
3) I could not find any mention of neighbors and impact to neighbors in any of the reports.
Impacts include lost views,more traffic,more noise,and construction. None of the reports
mention the fact that this facility is adjacent to a neighborhood of single family homes.
4) I will lose my entire view of the golf courseand will be left with a back yard/patio that faces
a two story building,mechanicals,and constant stream of cars and activity. My property is
directly east of the current practice putting green,and I currently have a great view of the
18th fairway,which was one of the key reasons for purchasing my property. There are
several principles listed in the visioning: facilitate community engagement,source of
community pride,and good investment. Where is"enhances the neighborhood,and border
properties will be left in equal or better condition"?
5) Being adjacent to the parking lot results in occasional litter,beer cans,etc.thrown in my
yard by golfers and guests of the community center. In addition,the small strip of land
between my chain link fence and retaining wall is maintained by the golf course. That strip
of land is full of weeds,including Creeping Charlie and dandelions,and I am constantly
trying to keep the spread of weeds from entering my yard. I'm not confident that the
upkeep will be any better with a new building.
6) The banquet facilities will be expanded. Please be aware that homes are within yards of the
facility and late night noise and music will not be tolerated past 10 p.m.per Section 10.62 of
the City Code.
I am asking for either a maintenance free privacy fence with gate,of my choice to be
installed by the contractor at the back€f my property facing the community center,or an
allowance of approximately$7,000 (actv.il cost to be determined by contractor bid) for a
maintenance free fence to match existing privacy fencing in my yard,and to be installed by a
fencing contractor of my choice. Iii addition,maintenance free landscaping should be added
if the city cannot properly maintain the buffer strip between private property and the
parking lot.
Also, I ask that the neighbors are kept up to date in all construction activities.
Please respond to my request as soon as possible,so that I can plan accordingly,or take alternate
action.
Sincerely,
Karen R eis
cc: Tim Cruikshank,City Manager
Joanie Clausen,Council Member
Kris Luedke,City Clerk
Enclosure-Google Map of my property location
Page 2
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city of
golden!'..*4" MEMORANDUM
valley Physical Development Department
763-593-80951763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
4. A. Public Hearing- Ordinance#591 -Amending Section 11.35 Light Industrial Zoning District
regarding Accessory Retail Uses in Light Industrial and Industrial Zoning Districts
Prepared By
Emily Goellner, Associate Planner/Grant Writer
Summary
Based on research in response to recent inquiries, staff recommends amending the Zoning Code
to allow accessory retail space in Light Industrial and Industrial zoned properties based on
building square footage rather than building footprint in order to be less restrictive. The Planning
Commission recommended approval of staff's recommendation at an informal public hearing on
February 8, 2016. The staff report provided at that hearing is attached and includes further
analysis. In general, Commissioners felt that this was an appropriate incremental change that
would promote economic development and would have minimal if any negative impacts.
Attachments
• Memo to Planning Commission dated February 8, 2016 (3 pages)
• Planning Commission Minutes dated February 8, 2016 (3 pages)
• Map: Industrial or Light Industrial Zoned Properties (1 page)
• Map: Properties Affected by Proposal (1 page)
• Map: Boone Avenue Industrial Area (1 page)
• Map: Nevada Avenue Industrial Area (1 page)
• Map: Zane Avenue Industrial Area (1 page)
• Underlined/Overstruck Version of Section 11.35: Light Industrial Zoning District (4 pages)
• Ordinance#591, Amending Section 11.35: Light industrial Zoning District, Regarding Accessory
Retail Sales (1 pages)
Recommended Action
Motion to adopt Ordinance#591, Amending Section 11.35 Light Industrial Zoning District
regarding Accessory Retail Uses in Light Industrial and Industrial Zoning Districts.
Cite of
ode MEMORANDUM
valley Physical Development Department
763-593-8095/763-593-8109(fax)
Date: February 8, 2016
To: Golden Valley Planning Commission
From: Emily Goellner, Associate Planner/Grant Writer
Subject: Zoning Code Text Amendment—Accessory Retail in Light Industrial Zoning Districts
Background
Nationwide, industrial buildings in inner-ring suburbs are becoming more dynamic in the real
estate marketplace. The City has received interest from several companies interested in locating
accessory retail space within an industrial building in Golden Valley. Retail is considered accessory
when it is associated with the industrial activities that take place on the site.
In 2003, City Council approved an ordinance allowing accessory retail space in Light Industrial and
Industrial properties with a Conditional Use Permit. The ordinance limited the amount of
accessory retail space to 10% of the building's footprint. Based on research on the topic in
response to recent inquiries, staff recommends amending the Zoning Code to allow accessory
retail space in Light Industrial and Industrial zoned properties based on building square footage
rather than building footprint in order to be less restrictive.
Local Case Studies
There are 161 properties zoned for Light Industrial and Industrial use in Golden Valley that are
not regulated by a Planned Unit Development. Most of these properties are concentrated near
railroad corridors (see attached map). There are 112 buildings that are one-story, so they are not
affected by this proposed change to the Zoning Code. It is typical that buildings include an
entrance for employees and visitors at the street frontage with warehouse and loading at the
rear of the building. The largest Industrial buildings in the City are regulated within Planned Unit
Developments or they are unlikely to incorporate retail into their large campuses. Such examples
include Honeywell, Optum, General Mills, and Tennant. Staff expects that buildings with an
attractive facade, sufficient parking space, easy street access, warehouse space, and a mezzanine
for offices will be most affected by the proposed change to the Zoning Code. Of the 161
properties zoned for Light Industrial and Industrial use, 49 have a second story or mezzanine.
835 Decatur Avenue North
This property is currently used for
school bus storage and maintenance ... ,A
by Mainline Transportation Inc. (MTI).
The building's footprint is 87,040 "
square feet, but the gross floor area is
94,720 square feet. This proposed
change to the Zoning Code could .;
someday allow retail space to occupy do
up to 9,472 square feet of space
instead of 8,704 square feet.
7150 Madison Avenue West
This property is currently occupied by
GlassSource, a glass replacement business.
Because of the mezzanine, the building's
total footprint is 12,480 square feet while
the gross floor area is 15,392 square feet.
This proposed change to the Zoning Code
could someday allow up to 1,539 square _-
feet of accessory retail space instead of
1,248 square feet.
8800 711 Avenue North t I
This multitenant property 4
has space for up to 15
separate businesses. One of y
the tenants, Calvin
R i
Christian School, received a LN
Conditional Use Permit in
2015 for accessory retail
sales in up to 3% of the building's footprint. The retail space is 1,762 square feet and the building
footprint is 58,990 square feet. However, the gross floor area of this building is 73,442 square
feet. This proposed change to the Zoning Code could someday allow up to 7,344 square feet of
accessory retail space among all tenants combined. A Conditional Use Permit and review by
Planning Commission and City Council would be required for any additional retail space.
Potential Negative Impacts
Staff recommends that accessory retail space continue to be approved only with a Conditional
Use Permit in order to mitigate the potential negative impact of increased traffic, parking
demand, and hours of operation. Staff also finds it important that any retail remain accessory to
an Industrial use such as manufacturing, warehouse, wholesale distribution, or office. Other
areas of the City that are zoned for Commercial use are more appropriate for retail as the
principal use.
Summary of Recommendation
Staff recommends amending Section 11.35 of the Zoning Code to restrict accessory retail space
based on building square footage rather than building footprint.
Attachments
Underlined/Overstruck Version of Section 11.35: Light Industrial Zoning District (4 pages)
Map: Industrial or Light Industrial Zoned Properties (1 page)
Map: Properties Affected by Proposal (1 page)
Map: Boone Avenue Industrial Area (1 page)
Map: Nevada Avenue Industrial Area (1 page)
Map: Zane Avenue Industrial Area (1 page)
Minutes of the Golden Valley Planning Commission
February 8, 2016
Page 6
Conditions:
The plans prepared by Colberg Tews an Cities Edge Architects submitted on
uary 26, 2016, shall become a part o this approval.
2. The commendations and requirement outlined in the memo from the
Engine 'ng Division to Jason Zimmerm ;n, Planning Manager, February 1-, 2016,
shall beco apart of this approval.
3. The recomme ations and requirement outlined in the memo from the Fire
Department to J n Zimmerman, Plan; ing Manager, February 1, 2016, shall
become a part of thi proval.
4. All signage must meet t requirement of the City's Sign Code (Section 4.20).
5. The plan shall include a dir t and cont uous sidewalk between the building's front
entrance and Wayzata Boulev d.
6. The City of St. Louis Park approv tha portion of the preliminary planned unit
development within its jurisdiction.
7. The property owners of any parcel in th ' Central Park West PUD shall follow the
travel demand management plans app rpv for the West End Redevelopment,
which will serve to reduce traffic congestion. e owner may be required to update
the plan or submit a new plan to the G Iden Vail and St. Louis Park 1-394 Joint
Task Force as needed. a,
8. The Final PUD plan submitted shall inclde a detailed Light(ng Plan in accordance
with the City's Outdoor Lighting require ents (Section 11.73)
9. Bicycle parking shall be located within f' y feet of the building's fr' entrance.
10. The Owner/operator of the hotel shall st pply a shuttle service plan Subject to
approval and periodic review by the Cit) .
11. The appJ.icant shall consider design opti ns for visual appeal and quality of
appearance on the pedestrian views for he south and west elevations as well as e
contdxt of the adjacent structures.
12. Ts approval is subject to all other stat federal, and local ordinances, regulations,
r laws with authority over this develop ent.
3. Informal Public Hearing — Zoning Code Text Amendment— Amending
Accessory Retail Sales Requirements — Z000-103
Applicant: City of Golden Valley
Purpose: To consider modifications in the language regarding accessory retail
sales in the Light Industrial/Industrial Zoning Districts.
Goellner explained that in 2003 the City began allowing accessory retail sales incidental
to a permitted use in an area less than 10% of a building's footprint. She stated that
experience has shown that this is unnecessarily restrictive when a Conditional Use
Permit is also required no matter the size of the retail space. She stated that there has
been a growing interest in retail accessory uses as a part of distribution/warehouse
businesses so staff is suggesting that the Zoning Code be amended to allow accessory
retail services and/or sales incidental to a permitted use, conducted in an area less than
10% of the building's gross floor area, rather than 10% of the building's footprint.
Minutes of the Golden Valley Planning Commission
February 8, 2016
Page 7
Goellner referred to photos of some of the buildings in the Light Industrial and Industrial
zoning districts and stated that the buildings most affected by this proposed change
include two-story buildings or buildings with a mezzanine because of the increased
gross floor area. She stated that of the 161 Light Industrial and Industrial buildings
considered, 112 buildings are one-story and not affected by this proposal, and 49
buildings have two-stories, a mezzanine, and/or a basement and would be affected by
this proposal.
Goellner discussed some of the potential negative impacts which include: increased
traffic and parking demand, increased hours of operation, and the need for a
Conditional Use Permit, no matter the size of the retail use.
Waldhauser asked if retail includes or excludes showrooms. Goellner stated that
showrooms and auto sales are considered differently and not included in this proposed
amendment.
Baker asked what motived this amendment. Goellner stated that staff has talked to a
number of applicants who have asked about increasing the size of their retail space.
Baker asked if other applications the Planning Commission has seen in the past were
constrained by the current requirements. Zimmerman stated that some of the inquiries
have been close to the 10% of the building's footprint requirement and it has caused
staff to explore why the building's footprint, rather than the building's square footage is
being used.
Baker said one of rationales used in this proposal is to have incremental change
because the City doesn't want to lose its industrially zoned properties and asked if there
have been any requests for new industrial properties. Goellner said there haven't been
any requests to rezone properties to Light Industrial or Industrial. Zimmerman stated
that the former SIFCO site on Winnetka Avenue was zoned Industrial and has been
rezoned to Residential as part of the Liberty Crossing proposal.
Blum asked if this proposed new language will increase the tax value of some of the
industrial buildings. Goellner said she thinks it will, but that she would need to do more
research on that issue.
Segelbaum asked if it would be worth considering any other measurement criteria
besides the percentage of space, or if there needs to be other industrial activities
occurring in the building. Goellner said yes, the Zoning Code requires that a building be
primarily used for warehouse or other permitted industrial uses and that retail sales can
be a component of that primary use.
Segelbaum asked about the hours of operation for these types of uses. Goellner said
each request would be considered individually as part of the Conditional Use Permit
process.
Segelbaum asked if the City could require improvements to a building if the owner
wanted to increase the amount of retail use. Goellner said that is difficult because the
Minutes of the Golden Valley Planning Commission
February 8, 2016
Page 8
Zoning Code defines Accessory Retail Sales under uses and the City can't give
variances in regard to use.
Segelbaum asked about other cities requirements. Goellner said she could do more
research on what other cities require, but she thinks accessory retail sales are probably
limited because cities want to keep industrial properties because they are hard to get
back once they are rezoned.
Segelbaum opened the public hearing. Seeing and hearing no one wishing to comment,
Segelbaum closed the public hearing.
Kluchka said he thinks the proposed amendment is well thought out and organized.
Baker said he thinks incremental change is good but he would like hear from the
affected property owners. Zimmerman stated that they will get feedback from the
business community as part of the upcoming Comprehensive Plan update process.
Waldhauser asked if it would be appropriate to send a letter to the affected property
owners to see if they would want something different. Goellner said keeping track of
vacancies would help. Zimmerman reminded the Commissioners that staff is working on
creating an existing land use map that will also help track current uses.
Waldhauser said the proposed amendment sounds reasonable.
MOVED by Baker, seconded by Blum and motion carried unanimously to recommend
approval of the proposed Zoning Code text amendment regarding accessory retail sales
in the Light Industrial/Industrial Zoning Districts.
Reports on Meetings f the Housing and Redevelopment Authority, City
Council, Board of Zo ing Appeals and other Meetings
Zimme an gave an update n the 3.9.4 Apartment,prti osal. He said the developer is
expected close on the pro erty today. Waldhaaser noted that work has also started on
the Laurel Po ,s project. S asked staff) the Arcata apartments are on track with their
rentals. Zimmerr r said h jdidn't knout.
Zimmerman reminded ` ,mmissioners of the upcoming Comprehensive Plan
education meeting on Feb, � ry 29.
5. Other Busin ss
• cuncil Liaison Report
0�
CounQf Schmid :all stated that the eb nomy is beginning to recover and that the
2u1n'g Code text amendent regarding access ,.y, retail sales in the Light Industrial and
strial zoning districts hat the Planning Commis' 'on just discussed will give
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§ 11.35
Section 11.35: Light Industrial Zoning District
Subdivision 1. Purpose
The purpose of the Light Industrial Zoning District is to provide for the
establishment of warehousing, offices and light industrial developments.
Subdivision 2. District Established
Properties shall be established within the Light Industrial Zoning District in the
manner provided for in Section 11.90, Subdivision 3 of this Chapter, and when thus
established shall be incorporated in this Section 11.35, Subdivision 2 by an
ordinance which makes cross-reference to this Section 11.35 and which shall
become a part hereof and of Section 11.10, Subdivision 2 thereof, as fully as if set
forth herein. In addition the Light Industrial Zoning Districts thus established,
and/or any subsequent changes to the same which shall be made and established
in a similar manner, shall be reflected in the official zoning map of the City as
provided in Section 11.11 of this Chapter.
Subdivision 3. Permitted Uses
The following uses and no others shall be considered permitted uses within the
Light Industrial Zoning District:
A. Offices
B. Warehouses
C. Wholesale-Retail distribution centers
D. Electronics manufacturing
E. Food packaging and processing; provided, however, that no processing shall
involve any cooking, heating, smoking, soaking or marinating procedures
Source: Ordinance No. 546
Effective Date: 9-I8-81
F. Assembly and/or fabricating exclusive of sheet metal or steel fabricating,
foundries and similar uses except for the fabricating of sheet metal as it is
used for the heating, ventilation and air conditioning business (which types of
sheet metal fabricating shall be permitted uses
Source: Ordinance No. 674
Effective Date: 12-27-85
G. Other light manufacturing uses that would not constitute a nuisance or health
hazard to surrounding or adjacent residential or commercial districts
Source: Ordinance No. 546
Effective Date: 9-I8-81
Golden Valley City Code Page 1 of 10
§ 11.35
H. Essential Services - Class I and Class III
Source: Ordinance No. 271, 2nd Series
Effective Date: 11-15-02
I. Temporary Retail Sales in accordance with this Section
Source: Ordinance No. 536, 2nd Series
Effective Date: 1-16-15
J. Sexually Oriented Businesses
Source: Ordinance No. 326, 2nd Series
Effective Date: 4-15-05
K. Breweries. Limited and associated retail use such as merchandise related to
the Brewery may be sold.
L. Taprooms, that occupy up to 50% of the gross floor area of the Brewery.
Limited and associated retail use such as merchandise related to the Brewery
may be sold in the taproom.
Source: Ordinance No. 540, 2nd Series
Effective Date: 1-30-15
*Renumbering Source (G-K):
Ordinance 536, 2nd Series
Effective Date: 1-6-15
M. Micro-Distilleries. Limited and associated retail use such as merchandise
related to the Micro-Distillery may be sold.
N. Cocktail Rooms, that occupy up to fifty percent (50%) of the gross floor area
of the Micro-Distillery. Limited and associated retail use such as merchandise
related to the Micro-Distillery may be sold in the Cocktail Room.
Source: Ordinance No. 567, 2nd Series
Effective Date: 7-30-15
Subdivision 4. Conditional Uses
The following uses may be allowed as Conditional Uses after review by the Planning
Commission and approval by the Council following the standards and procedures
set forth in this Chapter:
A. Building materials yard (including inside and outside storage)
B. Public garages for repairing and storing motor vehicles
C. Laundries and dry-cleaning plants
D. Animal hospital where domestic animals are received for treatment, care and
cure by a duly licensed veterinary physician and surgeon in the customary
and ordinary pursuit of his profession
E. Ball fields and other recreation facilities
Golden Valley City Code Page 2 of 10
§ 11.35
F. Research and development laboratories and pilot plant operations incidental
thereto
G. Greenhouses with no outside storage, including an outside growing area no
larger than the greenhouse building area. Retail sales may be permitted only
where located inside and incidental to a wholesale business
H. Packaging and/or bottling of soft drinks or dairy products
I. Bakeries (commercial-wholesale)
I Day care facilities provided that said facilities serve only dependents of
persons employed on the same premises as are otherwise permitted by this
Chapter
Source: Ordinance No. 546
Effective Date: 9-18-81
K. Health, fitness and/or exercise facilities, including dance studio, gymnastic
training, weight lifting studio, aerobic exercise and gymnasiums
Source: Ordinance No. 573
Effective Date: 8-27-82
L. Heliports, as herein defined
Source: Ordinance No. 643
Effective Date: 11-16-84
M. Food packaging and processing that involves cooking, heating, smoking,
soaking or marinating procedures
Source: Ordinance No. 664
Effective Date: 7-12-85
N. Child Care Facilities, as defined in this Chapter
Source: Ordinance No. 712
Effective Date: 6-23-88
O. Truck/Van Terminals
Source: Ordinance No. 50, 2nd Series
Effective Date: 11-21-90
P. Medical clinics
Source: Ordinance No. 82, 2nd Series
Effective Date: 2-27-92
Q. Trade Schools or Training Centers
Source: Ordinance No. 252, 2nd Series
Effective Date: 7-26-01
R. Adult Day Care Center
Source: Ordinance No. 264, 2nd Series
Effective Date: 12-13-01
Golden Valley City Code Page 3 of 10
§ 11.35
S. Drive-in bank facilities with frontage on a collector or minor arterial street
Source: Ordinance No. 274, 2nd Series
Effective Date: 12-27-02
T. Accessory retail services and/or sales incidental to a permitted use,
conducted in an area less than ten percent (10%) of the building's fit
gross floor area
Source: Ordinance No. 283, 2nd Series
Effective Date: 9-12-03
U. Recycling Drop-Off Facilities
V. Recycling Facilities
Source: Ordinance No. 536, 2nd Series
Effective Date: 1-16-15
W. Taprooms that occupy fifty percent (50%) or more of the gross floor area of
the Brewery. Limited and associated retail use such as merchandise related
to the Brewery may be sold in the taproom.
Source: Ordinance No. 540, 2nd Series
Effective Date: 1-30-15
X. Cocktail Rooms, that occupy fifty percent (50%) or more of the gross floor
area of the Micro-Distillery. Limited and associated retail use such as
merchandise related to the Micro-Distillery may be sold in the Cocktail Room.
Source: Ordinance No. 567, 2nd Series
Effective Date: 7-30-15
Subdivision 5. Prohibited Uses
No building, structure, or land shall be used, and no building or structure shall be
erected, altered or enlarged which is intended or designed, for any of the following
uses:
A. Residential dwellings
B. Hotels, motels, rooming houses, or tourist homes
C. Institutional uses
Source: Ordinance No. 546
Effective Date: 9-18-81
D. Except as provided herein, retail commercial uses, such as shopping centers
Source: Ordinance No. 326, 2nd Series
Effective Date: 4-15-05
Deleted Loading & Parking Requirements
Source: Ordinance 346, 2nd Series
Effective Date: 7-1-06
Golden Valley City Code Page 4 of 10
ORDINANCE NO. 591, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Amending Section 11.35: Light Industrial Zoning District,
Regarding Accessory Retail Sales
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1 . City Code Section 11.35, Subdivision 4(T) Conditional Uses is amended
to read as follows:
Subdivision 4. Conditional Uses
T. Accessory retail services and/or sales incidental to a permitted use, conducted in
an area less than ten percent (10%) of the building's gross floor area.
Section 2. City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99
entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as
though repeated verbatim herein.
Section 3. This Ordinance shall take effect from and after its passage and
publication as required by law.
Adopted by the City Council this 2nd day of March, 2016.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/Kristine A. Luedke
Kristine A. Luedke, City Clerk
city of
goldeni!., MEMORANDUM
valley City Administration/Council
J
763-593-3989 1763-593-8109(fax)
n,
Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
5. A. Approve Amendments to Employee Handbook - Section 5.17
Prepared By
Chantell Knauss, Assistant City Manager
Cheryl Weiler, Communications Manager
Summary
At the February 16, 2016, meeting, Council tabled discussion of this item to allow for further
review. Periodically, the City amends the Employee Handbook. The proposed revision will be
effective upon adoption and the changes will be communicated and distributed to employees.
The Handbook is proposed to be updated to reflect the following change.
Section 5.17 Communications Policy
Adds new Section 5.17 to the Employee Handbook. The current Employee Handbook does
address certain aspects of communications expectations under Sections 5.15 Code of Ethics and
Appendix C.2 Safety and Security Plan. However, communications is not addressed
comprehensively in the Handbook. The addition of the Communications Policy clarifies the
current policies and expands them to include social media. The policy covers:
How to handle general requests, media requests, use of the City logo and images, and
communicating on behalf of the City
Expectations for employees on personal communications, including social media sites
The attached policy shows suggested revisions to the draft policy that Council Members originally
received on February 16, 2016. The City Attorney's office has reviewed the revised draft policy
and is comfortable with its content.
Attachments
• Resolution Adopting Amendment to Employee Handbook- New Section 5.17 (1 page)
• Draft Employee Handbook Section 5.17 - Communications Policy (4 pages)
Recommended Action
Motion to adopt Resolution Adopting Amendment to Employee Handbook- Section 5.17.
Resolution 16-10 March 2, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION ADOPTING AMENDMENT TO EMPLOYEE HANDBOOK
NEW SECTION 5.17
WHEREAS, a completely revised Employee Handbook was adopted by Resolution
11-81 on December 20, 2011 and dated January 1, 2012; amended by Resolution 12-24 on
March 20, 2012; amended by Resolution 12-100 on December 18, 2012; and amended by
Resolution 13-65 on July 16, 2013; and
WHEREAS, the Employee Handbook does address certain aspects of communications
under Section 5.15 Code of Ethics and Appendix C.2 Safety and Security Plan; and
WHEREAS, the Communications Policy will cover how to handle general requests,
media requests, use of the City logo and images, and communicating on behalf of the City;
and
WHEREAS, the Communications Policy and include policies pertaining to social
media; and
WHEREAS, the above-referenced amendments will become effective as of March 3,
2016.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley that the amendments to the "City of Golden Valley Employee Handbook" dated
January 1, 2013, which outlines the City policies and procedures related to employment is
hereby adopted, and supersedes all previously adopted policies and procedures except
those contained in approved union contracts.
Shepard M. Harris, Mayor
ATTEST.-
Kristine
TTEST:Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
City of Golden Valley
Communications Policy for Employees
PURPOSE
The City of Golden Valley strives to provide the public accurate and timely information,
communicated in a professional manner, and in accordance with the laws regarding public
information and data practices.
This policy provides guidelines for all external communications from the city using various
mediums including:
• printed materials, such as newsletters, articles, and brochures
• electronic materials, such as email,postings to web sites or social media sites
• media relations, such as requests for interviews, news releases, and media inquiries
The City also recognizes that employees may sometimes comment on City matters outside of
their official role as an employee of the City of Golden Valley. Therefore, this policy also
provides guidelines for employees when communicating as a private citizen on matters
pertaining to City business.
GENERAL GUIDELINES FOR ALL COMMUNICATIONS (OFFICIAL AND PERSONAL)
All City employees have a responsibility to help communicate accurate and timely information
to the public in a professional manner. Any employee who identifies a mistake in reporting
should bring the error to the Communications Manager or City Manager or other appropriate
staff. Regardless of whether the communication is in the employee's official City role or in a
personal capacity, employees must comply with all laws related to trademark, copyright,
software use, etc. Employees must also follow all City policies that may apply(see examples
below).
• Section 5.30: Technology Use Policy. For example, City employees may use City
technology for personal reasons on a limited basis provided it doesn't interfere with
normal work. The City reserves the right to inspect any electronic data made by a City-
owned computer or related system. This policy should be reviewed and must be complied
with in full.
• Section 5.05: Workplace Conduct Policy. For example, employees cannot publish
information that is discriminatory, harassing, threatening, or sexually explicit.
Harassment,bullying, discrimination, or retaliation that would not be permissible in the
workplace is not permissible between co-workers online. This policy should be reviewed
and must be complied with in full.
• Section 4.50: Employee Records and Data Privacy Policy. For example, employees
cannot disclose private or confidential information and must route data practices requests
to the responsible authority. This policy should be reviewed and must be complied with
in full.
• Section 5.40: Political Activity Policy. For example, employees cannot use City
resources or participate in personal political activity while on city time or while
discharging city responsibilities. No employee may act in a manner that suggests that the
City either supports a particular candidate or political issue, or endorses the personal
political opinions of the employee. This policy should be reviewed and must be complied
with in full.
ADDITIONAL GUIDELINES FOR OFFICIAL CITY COMMUNICATIONS
Handling General Requests:
All staff is responsible for communicating basic and routine information to the public in relation
to their specific job duties. Requests for private data or information outside of the scope of an
individual's job duties should be routed to the appropriate department or to the data practices
authority.
Handling Media Requests:
With the exception of routine events and basic information that is readily available to the public,
all requests for interviews or information from the media are to be routed through
Communications Manager or City Manager. Media requests include anything intended to be
published or viewable to others in some form such as television, radio, newspapers, newsletters,
web sites,blogs, and all forms of social media.
When responding to media requests, employees should follow these steps:
1. If the request is for routine or public information (such as a meeting time or agenda),
provide the information and notify the Communications Manager or City Manager of the
request.
2. If the request is regarding information about City personnel, potential litigation,
controversial issues, an opinion on a City matter, or if you are unsure if it is a"routine"
question, forward the request to the Communications Manager or City Manager.
3. An appropriate response would be, "I'm sorry, I don't have the full information regarding
that issue. Let me take some basic information and submit your request to the appropriate
person who will get back to you as soon as he/she can."
4. Ask the media representative's name, questions, deadline, and contact information.
Use of City Logos and Department Representations
Employees must receive authorization by the Communications Manager or City Manager before
using or authorizing the use of the City logo and department representations, for example: Police
and Fire Department patches.
Communicating on Behalf of the City
The City Manager, department directors, and communications staff are authorized to
communicate on behalf of the City in interviews,publications, news releases, on social media
sites, and related communications. Other employees may represent the City if approved by one
of these individuals to communicate on a specific topic. When speaking on behalf of the City,
employees must adhere to the following_guidelines:
• Employees must identify themselves as representing the City. Account names on social
media sites must clearly be connected to the City and approved by Communications
Manager or the City Manager.
• All information must be respectful, professional.,and truthful. -Corrections must be issued
when needed.
• Personal opinions generally don't belong in official City statements. One exception is
communication related to promoting a City service. An example of this would be if an
employee posted on the City's Facebook page, "My family visited Hill Park this weekend
and really enjoyed the new band shelter." Employees who have been approved to use
social media sites on behalf of the City should seek assistance from the Communications
Manager or City Manager on this topic.
• Employees need to notify the Information Technology Coordinator if they will be using
their personal technology (cell phones,home computer, cameras, etc.) for City business.
Employees should be aware that the data transmitted or stored may be subject to the Data
Practices Act.
ADDITIONAL GUIDELINES FOR PERSONAL COMMUNICATIONS
This section applies to an employee's personal communications, including but not limited to
email, social media (including but not limited to Facebook, Twitter,blogs, YouTube, Insta rg am,
SnapChat), letters to the editor of newspapers, and personal endorsements.
The City acknowledges employee rights to privacy and free speech that may_protect online
activity conducted on personal time, on personal technological devices, and on personal social
networks. The City further acknowledges that employees' discussions about working conditions
or unionism that are protected under the National Labor Relations Act and therefore may
excluded from this policy. However, employees are still subject to this Policy when they engage
in online activity on personal time, on personal technological devices, and on personal email or
social networks. Violations of this Policy may result in adverse employment actions,up to and
including termination.The City may require immediate removal of material that violates this
Policy. Under this Policy,employees are prohibited from. what is,,.4l;.he On Stich pefsefl^'
sites should not be attfibuted to or-fefer-eftee the City and should RE4 a-ppeaf to be endOfsed by ef
ofigina4ed from the City. Employees whe ehoese to list their-work affiliatiaii Of fefffenee th
that network as if it were a pfofessional netwer4.
na „ts
• Remember-that.,,4,.,t you rte; „b.li „,1 will be so f ., long time it may alsoyotif l,o
spread to lafge audienees. Use eommon sense when using email or-soeial fnedia site
is a good idea to feffain ffofn sending or-posting imfi3rmation that you would not want
boss o „thef employees to ,-ea ,-that would be e b a-fasse,7 to s .� th-e
� � a . o0
newspapef.
• engaging in name-calling or personal attacks towards supervisors, co-workers, citizens,
customers, and other persons associated with the City. The City of Golden Valley expects
its employees to be truthful, courteous, and respectful.
• attributing�personal statements, opinions, or beliefs to the City of Golden Valley. If
an employee publishes something related to City business, identify your-self and the
employee must use a disclaimer such as, "I am an employee of the City of Golden
Valley; however, these are my own opinions and do not represent those of the City of
Golden Valley."
• using City resources, working time, or official City positions cannot be used for personal
profit,business interests, or political activities. For example, a City building inspector
is prohibited from using the City's logo, email, or working time to promote
his/her side business as a plumber.
• sharing any images created or photographs taken by the employee in the course and seopc
of theiof his/her employment with the City. Such images or photographs are property of
the City of Golden Valley and may not be used, printed, copied, scanned, e-mailed,
posted, shared, or distributed in any manner without express written approval of the
Golden Valley Communications Manager. This p-„hibition ineludes e ailing images as
other- seeial networking websites.
• using the City's name in personal social media account names or email names. For
example, a City employee may not use "GoldenValleyCop" as a username for social
media.
• Employees assume any and all fisk asseeiated with their-eg duty per-sonal/pfivate
immediate feffieval of ma4er-ial and/of take diseiplinafy aetion for-per-sonal/pfivate
blegging of per-sonal,J)6vate use of seeial media sites by employees that eattses disfup
of the wogeplaee or-impairs the mission of the Cit . The Cit fr-ol o„ Valle
acknowledees that empleyees' diseussions about wor-kiiw eonditions or-unionism that are
prvteetecimrci the ratzviul Labor-n czut ioiS-ict-ar�cicrccca fromrthi�36C �ubi @Cz�
media site may not-
e
• disclosing confidential City information
• using the City's logo or trademarks without prior authorization of the City Manager or
Communications Manager
*---sharin> `photos of the employee in his/herin their emp *i uniforms,without prior
authorization of the City Manager or Communications Manager
• sharing any material that:-(4)constitutes harassment,hate speech, or libel;
44i)sharing any material that violates the privacy rights of fellow employees;—or-{ice}
• sharing any material that is disruptive to the work environment because it impairs
workplace discipline or control, impairs or erodes working relationships, creates
dissension among co-workers, interferes with job performance, or obstructs operations
QUESTIONS
Questions related to this policy should be directed to the Communications Manager.
city 0
golden *ey
MEMORANDUM
4 City Administration/Council
763-593-3989/763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
6. A. Authorization to Sign Police Sergeants (LELS Local 304) Agreement
Prepared By:
Chantell Knauss, Assistant City Manager
Summary
Information for this item is pending the results of the Executive Session to discuss labor relations
negotiations, to be held immediately prior to the Council meeting.
city of
alders MEMORANDUM
V %`Y Physical Development Department
763-593-8095 1763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
6. B. Neighborhood Notification Policy
Prepared By
Jason Zimmerman, Planning Manager
Summary
Responding to direction from the Council, staff has developed revisions to the existing
Neighborhood Meeting Policy in order to accommodate the requirement for required
neighborhood mailings or neighborhood meetings depending on the type of Planning application
and specific circumstances.
Under the revised policy, neighborhood notification would still be conducted whenever a
proposal is located within or adjacent to a residential zoning district, or when the potential
impact is great enough to warrant such a notification. However, proposals for Conditional Use
Permits (CUPs), subdivisions, rezonings, and Comprehensive Plan amendments would now
require the notification be through a mailing. Proposals for Planned Unit Developments (PUDs)
and major amendments to PUDs would still require the notification be through a neighborhood
meeting, as already defined in City code.
If certain criteria are met which generally reflect a greater potential impact to a neighborhood, a
meeting may be required in place of a mailing.
Attachments
• Resolution rescinding Resolution 14-051 and adopting a new Neighborhood Notification
Policy (3 pages)
Recommended Action
Motion to adopt Resolution rescinding Resolution 14-051 and adopting a new Neighborhood
Notification Policy.
Resolution 16-13 March 2, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION RESCINDING RESOLUTION 14-051 AND
ADOPTING A NEW NEIGHBORHOOD NOTIFICATION POLICY
WHEREAS, development of land can result in visual and physical impacts to
neighboring properties; and
WHEREAS, developers and property owners have an obligation to share potential
changes with neighboring property owners; and
WHEREAS, open communication with an opportunity to provide feedback in a timely
fashion is a priority; and
WHEREAS, it is appropriate for this notification to be given in the form of a
neighborhood mailing in some circumstances and in the form of a neighborhood meeting in
others; and
WHEREAS, the current Neighborhood Meeting Policy does not allow for the option
of notification by mail.
NOW THEREFORE BE IT RESOLVED, that the City Council for the City of Golden
Valley rescinds Resolution 14-051 and adopts a new Neighborhood Notification Policy
dated March 2, 2016, attached hereto as Exhibit A.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
City of Golden Valley Planning
Neighborhood Notification Policy
Adopted March 2, 2016
Purpose Statement: Neighborhood notification is an additional effort on the part of the City to
enhance the communication and education of residents regarding submitted Planning applications
in advance of the public hearings already required by State statute and City code.
Neighborhood notification shall be conducted whenever a proposal is located within or adjacent
to a residential zoning district, or when, in the option of Planning staff, the potential impact is
great enough to warrant such a notification. Proposals for Conditional Use Permits (CUPS),
subdivisions, rezonings, and Comprehensive Plan amendments shall require the notification be
through a mailing. Proposals for Planned Unit Developments (PUDs) and major amendments to
PUDs shall require the notification be through a neighborhood meeting.
Mailings (CUP, subdivision, rezoning, Comprehensive Plan amendment)
The applicant shall prepare a mailing regarding the proposal in order to provide information to
residents and allow them time to give feedback to staff prior to the public hearing.
Mailing Guidelines:
1. Mailings shall be sent out by the applicant after the formal application has been received
by the City and deemed to be complete. Mailings shall be sent out to the same properties
that will be notified for the public hearing, or to a larger area if staff feels it is warranted,
and shall be received at least 10 days prior to the date of the Planning Commission
meeting. If Planning staff feels additional time is warranted to solicit neighborhood input,
mailings may be required to be sent out earlier.
2. A draft of the entire mailing must be reviewed by Planning staff prior to sending.
3. A copy of the mailing shall be sent to Planning staff, who will forward it to members of the
Planning Commission and the City Council.
Mailings shall include the following:
• Applicant name, address, and phone number
• Location of proposed project (map)
• Narrative describing the proposed project and specific application request
• Copies of any relevant plans
• Outline of expected process (i.e., informal public hearing at Planning Commission followed
by formal public hearing at City Council, etc.)
• Contact information for Planning staff
The following circumstances describe situations in which the potential exists for there to be
relatively greater impacts to residential neighborhoods. In these cases, staff shall require a
meeting in place of the usual mailing in order to fully engage neighbors early in the process:
Conditional Use Permit—a request for a CUP that indicates a significant impact to a residential
neighborhood with respect to an increase in traffic, population density, or other CUP factors
Subdivision —a subdivision proposal that involves a variance; a subdivision proposal that
follows or results from a lot consolidation
Rezoning—a proposal that involves one of the following changes:
1) Any property zoned residential (R-1, R-2, R-3, or R-4) to a non-residential zoning
2) R-1 or R-2 zoned property to R-3 or R-4 zoned property
3) Any property zoned Institutional to a non-Institutional zoning
Comprehensive Plan amendment—a proposal that involves one of the following changes:
1) Any property designated Residential to a non-Residential designation
2) Any property designated Low Density Residential to a Medium Low, Medium High, or
High Density Residential designation
3) Any property designated Open Space, Schools & Religious Facilities, Public Facilities, or
Semi-Public Facilities to any other designation
Meetings (PUD, major PUD amendment)
The applicant shall hold the neighborhood meeting at City Hall or another public location
approved by staff in order to provide information to residents and to gather feedback prior to the
public hearing.
Meeting Guidelines:
1. The meeting shall be scheduled after the formal application has been received by the
Planning Division but at least 7 days prior to the informal public hearing at the Planning
Commission. Notices shall be sent out by the applicant to the same properties that will be
notified for the public hearing, or to a larger area if staff feels it is warranted, and shall be
received at least 10 days prior to the meeting date. If Planning staff feels additional time is
warranted to receive neighborhood input, meetings may be scheduled prior to the
submission of a formal application.
2. Meetings shall be held between 6:30 and 8 pm, Monday through Thursday. Meetings shall
not be held on holidays. The applicant is required to check potential meeting dates with
Planning staff.
3. The applicant shall host the meeting and make the presentation. A City representative
shall be in attendance to observe and to answer questions about City policy and process.
4. A copy of the neighborhood meeting notice shall be sent to Planning staff, who will
forward it to members of the Planning Commission and the City Council.
5. A sign-in sheet shall be kept and a copy provided to Planning staff, along with a summary
of the meeting, after its conclusion.
Notices shall include the following:
• Applicant name, address, and phone number
• Location of proposed project (map)
• Narrative describing the proposed project and specific application request
• Meeting date, time, and location
• Outline of expected process (i.e., informal public hearing at Planning Commission followed
by formal public hearing at City Council, etc.)
• Contact information for Planning staff
city0f
golden MEMORANDUM
QVC e Physical Development Department
763-593-8030/763-593-3988(fax)
Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
6. C. Agreement 1-394 Inflow and Infiltration Phase 1 Design and Construction Professional
Services
Prepared By
Jeff Oliver P.E., City Engineer
R.J. Kakach, Utility Engineer
Summary
In August of 2015, the City entered an agreement with Short Elliott Hendrickson (SEH), Inc. to
perform an Inflow and Infiltration (1&I) reduction study for the sanitary sewer system along the 1-
394 corridor. The report evaluated manholes and various pipes to determine areas of high I&I
and the most cost effective mitigation solutions.
The findings of the I&I reduction study recommended splitting the project area into multiple
phases on a priority basis. Phase 1 includes lining smaller diameter pipe in the upstream area of
the sewershed as well as some larger 21-inch diameter pipe along Laurel Avenue. The pipes to be
lined were identified as the source of significant I&I. The report also identified 19 manholes that
were in need of immediate repair to reduce I&I. The recommended Phase 1 construction project
included rehabilitation of 19 manholes, approximately 5,600 LF of pipe to be lined, and
installation of 69 wye liners.
SEH has provided a proposal for professional services for design and construction administration
for Phase 1 of the project. Phase 1 will reduce I&I along the corridor creating capacity in the 21-
inch main along Laurel Avenue that has been characterized as above recommended capacity
during peak precipitation events. Future phases will be identified upon completion of Phase 1.
The total cost for SEH to provide design and construction services for the 1-394 I&I Phase 1
project is $47,108.80. Funding for these services is included in the 2015-2019 Capital
Improvement Program (W&SS-074, page 93) in the amount of$400,000.
Attachments
• Letter agreement from Michael Ostendorf, Short Elliott Hendrickson, Inc., to Jeff Oliver, dated
February 18, 2016 (4 pages)
Recommended Action
Motion to authorize agreement with Short Elliot Hendrickson, Inc. to provide professional
services for Phase 1 design and construction along the 1-394 corridor not to exceed the amount of
$47,108.80.
_�k
SEH
Building a Better World
for All of Us`'
February 22, 2016 RE: Golden Valley, MN
Laurel Avenue Sanitary Sewer
Rehabilitation—Phase 1 Design and
Construction Administration
SEH No. 136075 10.00
Jeff Oliver, PE
City Engineer
City of Golden Valley, MN
7800 Golden Valley Road
Golden Valley, MN 55427
Dear Jeff:
This letter and supplemental information serves as our proposal for professional engineering services to
prepare construction documents and perform construction administration for the Laurel Avenue Sanitary
Sewer Rehabilitation—Phase 1 Project.
BACKGROUND
Inflow and Infiltration (1/1) reduction is a priority to the City of Golden Valley. Reduction of 1/1 is required by
the MCES 1/1 Surcharge Program and is necessary to relieve capacity restrictions within the City's
wastewater conveyance system. The City has performed numerous activities associated with their 1/1
program including but not limited to; flow monitoring, private property inspection, sewer system
improvements and a sump pump drainage system in roadways for connection of sump pumps from
private property.
In the fall of 2015, SEH completed a study of pipes and manholes within the sewershed contributing to
the 21" RCP at the intersection of Turner's Crossroad and Laurel Avenue. The model results indicated
that the 21" pipe is above its recommended capacity during peak rain events. Future development within
the sewershed is not feasible without 1/1 reduction or upsizing of critical pipes. The fall 2015 study
identified Phase 1 construction, as shown in Figure 1, at an estimated cost of$465,000 and consists of:
• CIPP Lining 5,600 LF Pipe
• Rehabilitation of 19 Manholes
• Wye-Liners at 69 Service Laterals
SCOPE OF WORK
Our scope of services has been developed to ensure timely completion of this project. Figure 1
(attached) identifies the work components. The work components consist of manhole and pipe
rehabilitation.
Engineers I Architects I Planners I Scientists
Short Elliott Hendrickson Inc.,10901 Red Circle Drive,Suite 300,Minnetonka,MN 55343-9302
SEH is 100%employee-owned I sehinc.com 1 952.912.2600 1 800.734.6757 1 888.908.8166 fax
Laurel Avenue Sanitary Sewer Rehabilitation—Phase 1 Design and Construction Administration
February 22, 2016
Page 2
Four tasks have been identified as follows:
1) Data Collection
2) Construction Drawings
3) Specifications
4) Bidding and Construction Administration
Our scope of services and associated cost estimate is attached.
PROJECT TEAM
Michael Ostendorf will lead the SEH team. The project engineers will be Emily Steinweg and Alyssa
Smith. Emily and Alyssa will be responsible for plan and specification production as well as construction
administration. Paul Pasko and Jennifer Schumann will perform independent QA/QC of all deliverables
prior to submission to the City.
SCHEDULE
The anticipated schedule for this project is shown below:
• March 2, 2016-City Council Authorization of SEH proposal
• March 3, 2016- Notice to Proceed
• March 3, 2016 through April 21, 2016—Preparation of Plans and Specifications
• April 21, 2016- Send Ad for Bid to local newspaper
• April 28, 2016-Advertise Project
• May 9, 2016 at 9:30 AM -Open Bids
• May 30, 2016- Preconstruction meeting
• October 31, 2016 - Substantial Completion
COMPENSATION
Our estimated fee for this project is$47,108.80 and includes reimbursable expenses. Construction costs
associated with this project are estimated to be $465,000.
We look forward to completing this project with the City. Please contact me with questions or comments
at 651.280.0679 or mostendorf@sehinc.com.
Sincerely,
Jill-
Michael Ostendorf, PE
Project Manager
Approved this day of 2016
City of Golden Valley, Minnesota
By
Enclosures
c: RJ Kakach, City of Golden Valley
Sue Mason, SEH
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SEH Task Hour Budget
City of Golden Valley
Laurel Avenue Sanitary Sewer Phase I Design and Construction Administration
February 17,2016
ESTIMATED HOURS
ESTIMATED
"'u"I MRVI EvRrClQNQc COST
PROJECT TASKS ,. .aR1 e��etnn eRz eRnrecT its ADW—11
NGINEER
S...N..o,� r.: r v-a'smm.ee AIY+..xm11L Jenn fer nvn C.— a.—A--,,
DESIGN AND CONSTRUCTION ADMINISTRATION
1.0 Data Collection
1.1 Asbuilts(1) I
1.2 Closed Circuit Televising(CCTV)Records(2) I 1
1.3 GIS Files for Watermain,Sanitary and Stom Sewer Pipes and
manholes(3) I 1
1.4 City Standard Specifications 1 I
Subtotal Hours 1 4 2
Subtotal Labor Cost $99 $384 $307 $790
2.0 Construction Drawings(4)(11)
2.1 Data Preparation 1 4 4
2.2 Create Plan View Drawings 1 4 32
2.3 Pipe and Manhole Tables 2 16 1 8
2.4 Construction Details 2 3 10 8
2.5 Temporary Conveyance(5) 4 6 8
2.6 Review of Drawings 4 8 8 4
Subtotal Hours 4 10 11 40 8 60 4
Subtotal Labor Cost $864 $1,440 $1,091 S3,940 $845 $9,216 $390 $17,686
3.0 Specifications(6)
3.1 Front End 4 16
3.2 Technical Specifications 4 36
3.i Cost Estimate 4 8
1.4 Review of Specifications 2 2 4 4
Subtotal Hours 2 14 60 4 4
Subtotal Labor Cost $288 $1,389 $5,760 $422 $390 $8,249
4.0 Bidding and Construction Administration
4.1 Bidding(12)
4.1.1 Pre-Bid Meeting 1 2
4.1.2 Bid Opening 1 2
4.1.3 Recommendation of Award of Contract 2 2
4.2 Construction Administration(9)
4.2.1 Pre-Construction Conference 2 2 2
4.2.21 Shop Drawing Review 4 4 24
4.2.3 RPR(7) 10 60
4.2.4 Contract Closeout(8) 4 2 8 24
4.2.5 Record Drawings(10) 2 8 4 16
Subtotal Hours 4 12 34 120 16
Subtotal Labor Cost $864 $1,728 1 $3,373 $11,520 $2,458E7.0
$19,943
Subtotal 8 24 60 224 12 78
Subtotal 1,729 3,456 5,952 21,504 1,267 1],981 $46,669
PROJECT COST SUMMARY
DESIGN AND CONSTRUCTION ADMINISTRATION
SubtotalHours 8 24 60 224 12 78 8 414
Subtotal Labor Cost 1,729 3,456 5,952 21,504 1,267 11,981 780 $46,668.80
Subtotal Ex enom $ 440.00
Subtotal $47,108.80
TOTAL COST ASSOCIATED WITH THIS PROPOSAL: $47,108.80
1 h.plW jechlFJ1G\GokN133Ba2%1g.nAlOa.pc W3-gopoeeWt.1 Propoeel(THB L-1 Ave P-1 Deago—ConetrucYon WjH--Cob
NOTES
"'City to provide asbuilts for the pipe segments and manholes being rehabilitated.
(2)City to provide CCTV data for areas to be rehabilitated.
(3)City to provide updated GIS data for pubbe utilities.
(4)Drawings to be completed in GIS for project.Elevation information to be provided in tables.Details for construction to be developed in CAD.
(5)Temporary Conveyance design to consist of temporary piping route and temporary pumping location for 21"pipe only.Smaller diameter pipes to have temporary piping laid on the ground
(6)Specifications to be consistent with City standards.
(7)Full time RPR not included.Hours in excess of 70 to be charged out at$85/hr with City approval for maesse in costs prior to bilbng.
(8)Contract closeout to consist of review,of final videos for pipe and manholes as submitted by contractor.Closeout also includes development of puachlist and collection of final paperwork.
(9)SEH will review contractor request for payment and provide recommendations for payment.
(1 O)R—rd drawings w be completed m GIS.Deliverable will be one I I x I7 PDF and one Hard Copy 1 lx I7 set of plans.One review period is anticipated.
(11)Construction document review anticipated at 90%design.
(12)City to post advertisement to local newspapers.SEH to post docmnents to QumtCDN_
Page 1 of 1
city 0f
go 1d e nvi MEMORANDUM
" V.;Y Physical Development Department
763-593-8030/763-593-3988(fax)
Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
6. D. Agreement and Feasibility Report for the Xenia Avenue and Golden Hills Drive Improvement
Project
Prepared By
Jeff Oliver P.E., City Engineer
R.J. Kakach, Engineer
Summary
In 2007, the City entered an agreement with WSB & Associates, Inc. to design street and
intersection improvements at Xenia Avenue and Golden Hills Drive to accommodate traffic
generated from proposed developments adjacent to the intersection. The project was cancelled
during the design phase due to the proposed developments deciding not to proceed. Since that
time, there have been several apartment complexes in the area that have been approved and the
final traffic impacts to the intersection have been determined.
Streets within the proposed project area are listed below:
Xenia Avenue South from 1-394 north ramps to Laurel Avenue
Golden Hills Drive from Colorado Avenue South to Turners Crossroad
Laurel Avenue from Colorado Avenue South to Turners Crossroad
The proposed project includes construction of turn lanes and medians, sidewalks, an improved
rail crossing at Golden Hills Drive, storm sewer modifications, traffic signal upgrades and
accessibility improvements. The streets within the project area will be overlaid with new
pavement at the completion of the project. The improvements will maintain an acceptable level
of service for traffic on all legs of the intersection during peak hours.
Staff received a proposal for professional services from WSB and Associates, Inc. The scope of
work includes final design, preparation of a feasibility report and bidding services at a cost not to
exceed $118,192.
Funding for this project will be paid for by the adjacent developers and special assessments to
benefiting property owners in the area. The cost participation including special assessments, will
be finalized during the project design and preparation of the feasibility report.
The anticipated schedule for the Xenia Avenue/Golden Hills Drive Improvement project is as
follows:
Feasibility Report and Plans: Spring/Summer 2016
Public Hearing and Special Assessment Hearing Winter 2016/2017
Begin Construction: Spring 2017
Complete Construction: Fall 2017
Attachments
• Xenia Avenue/Golden Hills Drive Improvement Project Proposal for Engineering Services,
dated February 2, 2016 (5 pages)
• Resolution ordering Preparation of Feasibility Report for City Improvement Project 16-09,
Xenia Avenue/Golden Hills Drive Redevelopment Area Improvement Project (1 page)
Recommended Action
Motion to authorize agreement with WSB and Associates to provide engineering services for the
Xenia Avenue and Golden Hills Drive Public Improvements Project not to exceed $118,192.
Motion to adopt Resolution ordering Preparation of a Feasibility Report.
WSB
:���<< Iivies./tic-, nfrastructure■ Engineering■ Planning■Construction 701 Xenia Avenue South
Suite 300
Minneapolis,MN 55416
Tel: 763 541-4800
Fax: 763 541-1700
February 2,2016
Mr. Jeff Oliver, PE
City Engineer
City of Golden Valley
7800 Golden Valley Road
Golden Valley,MN 55427
Re: Xenia Avenue/Golden Hills Drive Improvement Project
Proposal for Engineering Services: Final Design
City of Golden Valley, MN
Dear Mr. Oliver:
WSB &Associates, Inc. (WSB) are pleased to submit the attached proposal for the Final Design
of the improvements on Xenia Avenue and Golden Hills Drive. WSB is in a unique position of
not only working on a previous rendition of this project, but also that the primary WSB office is
located at the project location.
The total for this work is $118,192. This includes $46,988 for preliminary design and
coordination and $71,204 for final design.
If you have any questions about this proposal,please do not hesitate to contact me at 763-287-
7149.
Sincerely,
WSB&ASSOCIATES,INC.
Andrew Plowman, PE
Project Manager
Attachments
Minneapolis■St. Cloud
Equal Opportunity Employer
Xenia Avenue/Golden Hills Drive Proposal
Final Design
Engineering Services
SCOPE OF WORK
Task 1 —Preliminary Design/Data Collection/Agency Coordination
1.1 Developer/Agency Meetings: This task will include up to 5 meetings with affected
stakeholders, which may include MnDOT, developers and adjacent property owners.
Meetings with the railroad and private utility companies will be addressed under other
tasks. WSB will lead the meetings and document the meetings with official meeting
minutes.
1.2 Utility Coordination Process: This task will involve identifying the location of existing
and/or proposed private utilities, which will be established beginning with the use of a
Gopher State One call. WSB will lead up to 4 meetings with affected private utilities.
WSB will identify which utilities may require relocation and assist the City to provide the
appropriate notice to those utilities. WSB will lead the meetings and document the
meetings with official meeting minutes.
1.3 Supplemental Survey: WSB will utilize the survey already obtained as part of the
previous project. However, some of the existing topography has been revised since the
previous project, so it is likely some additional survey will be needed.
1.4 Traffic Operations Review: WSB will review the traffic studies submitted by the City
Traffic Engineer and provide the findings and recommendations in the form of a
memorandum.
1.5 Layout Review and Finalization: WSB will review the layout and make
recommendations about enhancements. WSB will lead the effort to work with the Xenia
development to ensure both projects are in sync.
1.6 Railroad Coordination: There are two railroad crossings on the project. WSB will work
with the railroad company to coordinate the improvements. Once the layout is accepted,
WSB will reach out to the railroad company to have them review the layout and
recommend crossing improvements.
1.7 Feasibility Report: The project will be applying special assessments to adjacent
properties, as such a feasibility report and public hearing will be required. WSB develop
the feasibility report that will address the improvements that are being proposed and the
estimated costs of the improvements.
Proposal—Xenia Avenue/Golden Hills Drive Page 1
Final Design
City of Golden Valley
Task 2—Final Design/Plan Preparation
2.1 Proiect Management/Ouality Management: The project manager for WSB will lead
monthly PMT meetings with the project team. The project manager will ensure the
project stays on schedule and will provide updates to the City. WSB will provide
independent technical reviews and a quality review throughout the project.
2.2 Hydraulics Design: WSB will analyze the existing system and investigate the
requirements of the local permitting agencies. WSB will provide recommendations for
treatment and perform appropriate hydraulic design of the storm sewer system. A
hydraulic report will be completed that can be submitted to MnDOT and permitting
agencies. WSB will lead the effort to prepare all necessary permits related to hydraulics.
2.3 Roadway Design: This task will involve developing the roadway details that will be
used in developing the plan,which includes; alignments,profiles, cross sections,typical
sections, intersection details, ADA details, construction limits and pavement design.
2.4 City Utility Design: WSB will work closely with the City and Xenia development
regarding the sanitary sewer and water main upgrades. A memorandum will be
developed that analyzes costs and summarizes the preferred layout.
2.5 Plan Preparation: WSB will prepare a final plan set that will be reviewed by MnDOT
State Aid for compliance with State Aid standards. The plan set will include the
following plan sheets:
• Title Sheet
• General Layout
• Estimated Quantities
• Tabulated Quantities
• Construction Notes and Standard Plates
• Typical Sections
• Miscellaneous Details/Standard Plans
• Miscellaneous Removal Plans
• Construction Plan and Profile
• Intersection Details
• Construction Staging/Traffic Control Plans
• Drainage Plans
• Sanitary Sewer and Water Main Plans
• Signal Plans
• SWPPP/Turf Establishment/Erosion Control
• Signing and Striping Plans
• Cross Sections
WSB will attempt to utilize the previous plan as much as possible, but it is anticipated a
majority of the plan set will need to be regenerated given the time that has passed.
Proposal—Xenia Avenue/Golden Hills Drive Page 2
Final Design
City of Golden Valley
2.6 Bid Preparation and Specifications: WSB will compile the necessary special
provisions and City specifications for the project manual. WSB will package the
electronic document to post on the chosen bidding website. WSB will create up to 5 hard
copies of the project manual and plan sets for viewing. Additional hard copies of the
plan sets and project manuals can be created, and will be invoiced to the City.
ESTIMATED COST
The table below shows a summary of WSB's estimate of the cost for the work described above.
The estimated cost is $118,192. This includes WSB's labor at our standard hourly billing rates.
WSB will bill the City for the actual hours worked up to the maximum of$118,192. A detailed
breakdown of the hours can be found on the following page.
Tasks Project Cost
Task 1 — Preliminary Design/Data
Collection/Agency Coordination $46,988
Task 2— Final Design/Plan
Pre aration $71204
Total Cost $118,192
Accepted:
City of Golden Valley, MN
By:
Tim Cruikshank, City Manager Date:
City of Golden Valley, MN
By:
Shepard M. Harris, Mayor Date:
City of Golden Valley, MN
Proposal—Xenia Avenue/Golden Hills Drive Page 3
Final Design
City of Golden Valley
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Resolution 16-14 March 2, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT
FOR CITY IMPROVEMENT PROJECT 16-09
XENIA AVENUE AND GOLDEN HILLS DRIVE REDEVELOPMENT
AREA IMPROVEMENT PROJECT
WHEREAS, it is proposed to construct certain public improvements on the streets
listed below and to assess the benefited properties pursuant to Minnesota Statutes Chapter
429 for the following streets:
Golden Hills/Xenia Redevelopment Area Improvement Project:
• Xenia Avenue South from 1-394 north ramps to Laurel Avenue
• Golden Hills Drive from Colorado Avenue South to Turners Crossroad
• Laurel Avenue from Colorado Avenue South to Turners Crossroad
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley, Minnesota that the proposed improvements be referred to the City Engineer for
study and that he is instructed to report to the Council with all convenient speed advising
the Council in a preliminary way as to whether the proposed improvements are feasible and
as to whether they should best be made as proposed or in connection with some other
improvements, and the estimated cost of the improvements as recommended.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
city 0f
go 1 t le nvik.'AnXT MEMORANDUM
all%.,YPh sical Development Department
763-593-8030/763-593-3988(fax)
Executive Summary For Action
Golden Valley City Council Meeting
March 2, 2016
Agenda Item
6. E. Authorize Execution of Flood Damage Reduction Grant Assistance Program Application
Prepared By
Jeff Oliver P.E., City Engineer
Tom Hoffman, Water Resources Technician
Summary
The City of Golden Valley has been aware of localized flooding issues in an alley north of Olympia
Street between Mendelssohn and Independence Avenues. During intense rain fall events the
storm sewer that runs underneath Trunk Highway 169 has flow capacity issues. The flow issues
greatly restrict the amount of stormwater that is able to flow through this pipe and into Medicine
Lake. During these events the storm sewer discharges stormwater into the alley located north of
Olympia Street. The discharge of storm water and runoff within the adjacent block causes
inundation in the yards, driveway, garage, and basement of 9450 Olympia Street and three
adjacent properties. During a storm in 2010, there was 17 inches of water in the garage and six
inches in the basement of the home. This particular structure has experienced repetitive flooding.
These issues came to light again during an open house for the 2015 Pavement Management
Program (2015 PMP). The feasibility report for the proposed Lakeview Park Pond Study and the
2015 PMP Feasibility Study investigated potential remedies to the storm sewer capacity issues.
Among the options investigated was the installation of a new storm sewer to Medicine Lake or
the reconstruction of the existing pipe to provide needed capacity. These alternatives were
deemed unfeasible due to high construction costs, inability to provide needed storm sewer
capacity downstream, and soil stability issues. It was determined that there is no feasible physical
solution to prevent the four properties from repetitive flooding; and the only way to prevent
future property damage is to acquire and remove the homes.
Staff has been working with homeowners who have experienced repetitive flooding to resolve
the flooding issues for several years. The Strandlunds, property owners of 9450 Olympia Street,
have been working with staff to participate in the voluntary acquisition of their home. Staff has
also been working with the other three affected property owners to voluntarily acquire these
properties. The land acquired will become permanent public open space. Staff is also looking into
establishing a water quality treatment facility on these properties. This facility would treat storm
water before it is discharged Medicine Lake, which is considered an impaired water by the
Minnesota Department of Natural Resources (MN DNR).
Staff has also discussed this repetitive flood damage situation with the MN DNR and the
possibility of utilizing the Flood Damage Reduction Grant Assistance Program that helps local
governments with funding to acquire at risk properties. The acquisition and demolition of the
first property will be covered 100% by this funding. The program being utilized for the first
acquisition requires no local match and the DNR funding will cover all the costs of the first
project. For the three remaining property acquisitions, it is likely a local match of DNR funds will
be required.
The total estimated cost of the project is estimated at $300,000. Funding will be covered by the
Department of Natural Resources Flood Damage Reduction Grant. In order to move forward with
the grant application process, the City must adopt a resolution indicating that it will finish the
project if the state funding is inadequate.
Attachments
• Map location of the 9450 Olympia Street- Property to be acquired (1 page)
• Email and attached letter from Denise and Alan Strandlund, property owners 9450 Olympia
Street. Dated January 26, 2016 (4 pages)
• Resolution Authorizing Execution Of A Flood Damage Reduction Assistance Grant Agreement
with Minnesota Department of Natural Resources - Water (1 page)
Recommended Action
Motion to adopt Resolution for authorization to execute the Flood Damage Reduction Grant
Assistance Program Application.
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Hoffman, Tom
From: CenturyLink Customer
Sent: Tuesday,January 26,2016 6:24 PM
To: Hoffman,Tom
Subject: Flood Documents- Strandlund
Attachments: 2015 Pavement Management Program.docx
Hi Tom,
Attached is a copy of the letter I provided to you listing our concerns and the damage from the 2010 flood. This
copy is not signed.
Please accept this e-mail as confirmation that Alan and I are interested in starting the process for the city of
Golden Valley to purchase our home due to flood issues that cannot be resolved.
I will be sending additional e-mails with the pictures you requested..
If you have any questions,please contact me.
Thank you
Denise Strandlund
2015 Pavement Management Program
I am requesting that you assess the current storm sewers at the locations listed below. We
believe the number and size of the current storm sewers are not adequate to handle all the
storm water in the area.
• Olympia Street between Mendelssohn Avenue and Independence Avenue
• Mendelssohn Avenue between Winsdale and Naper Street
Issues to be addressed:
• The storm drain located in the vacated alley at 9450 Olympia Street has had water
coming up out of the drain and into our yards.
• Is it possible to add additional storm drains and/or enlarge the existing storm drains on
Mendelssohn Avenue and Olympia Street?
• The elevation at the intersection of Olympia Street and Independence Avenue does not
allow the water to flow down Olympia Street towards Lakeview Park. We received
feedback from the City of Golden Valley that the neighborhood was designed so that
excess water would flow towards the Lakeview Park holding area.
• Upgrade the storm sewer system to ensure that the properties listed in this letter do not
continue to flood each time there is a storm.
Where does the water flow?
The storm drains located at approximately 1612 Mendelssohn Avenue receive water from two
directions. The storm water flows north from Winsdale Avenue towards the storm drains and
south down Mendelssohn from Naper Avenue and the 911 call center. The storm drains cannot
accommodate all the water which causes the water to flow east towards the back yards of 1610
and 1612 Mendelssohn Avenue and then south towards the vacated alley (driveway) shared by
1604 Mendelssohn Avenue and 9450 Olympia Street.
The storm water flows down Olympia Street but is unable to continue towards the holding area
in Lakeview Park due to the elevation at the intersection of Olympia Street and Independence
Avenue. The water then flows down the driveway of 1601 Independence Avenue (driveway
access in on Olympia Street). This water then flows towards the storm drain located in the
Vacated alley. The storm drain cannot accommodate all the water and floods the four
properties listed below:
9450 Olympia Street
1604 Mendelssohn Avenue
1601 Independence Avenue
1605 Independence Avenue
Page 1 of 3
Flood Damage on June 25, 2010:
We know that the water was a minimum of 30 inches deep at the storm sewer (CB124) located
in the vacated alley at 9450 Olympia Street on June 25, 2010.
The storm water that flooded the basements of the properties listed below flowed into the
sewer system drains.
9450 Olympia Street (tuck under garage)
17 inches of water in the garage—totaled one car
6 inches of water throughout the basement
1604 Mendelssohn Avenue (tuck under garage)
The garage and basement of the home were flooded
One car flooded in the driveway
1601 Independence Avenue (tuck under garage)
The bottom panel of the garage door blew in causing the garage and basement of the home to
be flooded. Approximately 20 inches of water.
2 cars flooded in the driveway
1605 Independence Avenue (detached garage)
The back yard flooded
There was water in the basement. Approximately 8 feet in from the outside wall.
One car flooded in the garage. (totaled)
Once car flooded in the driveway. (totaled)
Summer 2013:
We experience heavy rains the summer of 2013. This resulted in another flood at for the
properties listed above. The water did not flood the homes, but was 4 to 6 inches deep in the
driveway and garages.
Page 2 of 3
Request to the City of Golden Valley for assistance:
We are not asking the city to reimburse us for our losses. We are asking that you upgrade the
storm sewer system to accommodate the storm water for this area so that our homes do not
flood each time we have a storm.
I am unable to relax each time it rains. We go out in the rain to monitor and clear all the storm
drains in our area in hopes that this time we will not flood. We are concerned about during this
when there is lightning and thunder, but we do not feel we have any other options.
If a flood occurs and we are not home, we will suffer significant damage as we will not be able
to move our belongings from the garage and basement into the 15t level. I no longer have a
desire to fix up the basement due to my concerns about future flooding. I am concerned about
potential issues when I place my home for sale and need to list all the times my home has
flooded.
After the floods in June 2010, we contacted the City of Golden Valley to request they look at
the storm sewer system to confirm if upgrades were needed so that the storm water would not
flood our properties.
Someone came out to look at the sewers, but nothing was fixed and we received no feedback
regarding potential options for resolving this issue. We were told that this issue would be
addressed during the 2015 Pavement Management Project.
Please contact me if you need additional information or pictures regarding the storm sewer
issues for our neighborhood.
Alan and Denise Strandlund
9450 Olympia Street
Golden Valley, MN 55427
Page 3 of 3
Resolution 16-15 March 2, 2016
Member introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING EXECUTION OF A FLOOD DAMAGE
REDUCTION ASSISTANCE GRANT AGREEMENT WITH MINNESOTA
DEPARTMENT OF NATURAL RESOURCES - WATERS
WHEREAS, the City Council of the City of Golden Valley, hereinafter referred to as
the "Applicant" act as legal sponsor for the project contained in the Flood Damage
Reduction Grant Assistance Program to be submitted on March 3, 2016, and that the
Director of the Physical Development Department is hereby authorized to apply for the
Department of Natural Resources - Waters for funding of this project on behalf of the
Applicant; and
WHEREAS, the Applicant has the legal authority to apply for financial assistance,
and the institutional, administrative, and managerial capability to ensure adequate
acquisition, maintenance and protection of the proposed project; and
WHEREAS, the City is applying for a Flood Damage Reduction grant to the
Minnesota Department of Natural Resources - Waters for 9450 Olympia Street, Lot 009,
Block 013; and
WHEREAS, the Minnesota Department of Natural Resources - Waters requires the
City to enter into a grant agreement in order to receive funds in the amount of $300,000;
and
WHEREAS, the City must adopt a resolution indicating that it will finish the project if
the state grant is inadequate.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City
of Golden Valley authorize the appropriate city official to execute the agreement such as is
necessary to implement the project on behalf of the applicant with the State of Minnesota
on the appropriate expenditure of grant funds.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
AGENDA
Council/Manager Meeting
Golden Valley City Hall
7800 Golden Valley Road
Council Chambers
March 8, 2016
6:30 pm
Pages
1. 2015 Human Rights Commission Annual Report and 2016 Work Plan
(10 minutes)
2. Golden Valley Road & Park and Ride and Intersection Design pdate
(Project Office) \
3. Community Center (20 minutes)
A. Check-in
B. Lease Purchase
4. Parkinson Project 15 minutes
5. Special Events Policy (45 minutes)
\
Council/Manager meetings have an informal, discussion-style format and are designed
for the Council to obtain background information, consider policy alternatives, and
provide general directions to staff. No formal actions are taken at these meetings. The
public is invited to attend Council/Manager meetings and listen to the discussion; public
participation is allowed by invitation of the City Council.
This document is available in alternate formats upon a 72-hour request. Please call
763-593-8006 (TTY: 763-593-3968)to make a request. Examples of alternate formats
may include large print,electronic, Braille, audiocassette, etc.
qtx AGENDA
ldVNOeY
Regular Meeting of the
o- City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
March 15, 2016
6:30 pm
1. CALL TO ORDER PAGES
A. Pledge of Allegiance
B. Roll Call
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a cil Member so requests in which event the item
g .
will be removed from the general o t business and considered in its normal
sequence on the agenda.
A. Approval of Minutes - City Council Meeting M arch 2, 2016
B. Approval of City Check Register
C. Licenses:
1. General Business Licenses
D. Minutes of Boards and Commissions:
1.
E. Bids and Quotes: ,
F.
4. PUBLIC HEAR1` � �
A. Conditional Use Permit - Accessory Retail Sales - Empty the Nest - 8812 7th Ave N
B. Major PUD Amendment #1 - Central Park West - Hotel
5. OLD BUSINESS
6. NEW BUSINESS
A. 2016 Pavement Management: Award Construction Contract, Authorized Short Elliot
Hendrickson Construction Services, and Authorize Purchase of Fire Hydrants
B. METRO Blue line Extension Update
C. Announcements of Meetings
1. Future Draft Agendas: City Council April 5, 2016, Council/Manager April 12,
2016, and City Council April 19, 2016
D. Mayor and Council Communications
7. ADJOURNMENT
of AGENDA
Regular Meeting of the
trolden'l
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
April 5, 2016
6:30 pm
1. CALL TO ORDER PAGES
A. Pledge of Allegiance
B. Roll Call
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA :: \.
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member so requests in which event the item
will be removed from the general order of business and considered in its normal
sequence on the agenda.
A. Approval of Minutes - City CouncilMeeting
B. Approval of City Check Register
C. Licenses:
1 . �4�,
� l
D. Minutes of Boards and Commissions:
AW
E. Bids and Quotes:
1 .
F.
4. PUBLIC HEARINGS
A. Conditional Use Permit - Accessory Retail Sales - Jewish Family & Children's Services
5905 Golden Valley Road
B. Rezoning & Land Use Map Amendment - 2415 & 2445 Winnetka
C. Conditional Use Permit - Auto Vault - 2445 Nevada Ave N
5. OLD BUSINESS
6. NEW BUSINESS �
A. Award Contract for 2016 Bassett Creek Native Vegetation Project
B. Announcements of Meetings
1 . Future Draft Agendas: Council/Manager April 12, 2016, City Council April 19,
and May 2, 2016
C. Mayor and Council Communications
7. ADJOURNMENT