01-12-16 CM Minutes Council/Manager Meeting Minutes
January 12, 2016
Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope,
City Manager Tim Cruikshank, Assistant City Manager Chantell Knauss, Director of Parks
and Recreation Rick Birno, Communications Manager Cheryl Weiler, Physical
Development Director Marc Nevinski, Planning Manager Jason Zimmerman, Golf
Operations Manager Ben Disch, Associate Planner/Grant Writer Emily Goellner and
Administrative Assistant Judy Nally.
The meeting began at 6:50 pm in the Council Conference Room.
Discover St. Louis Park - Convention and Visitors Bureau Presentation
President & CEO Becky Bakken, and Board Member poug Mclntyre, from Discover St.
Louis Park presented a PowerPoint presentation outlining their organization. Rick Birno and
Cheryl Weiler outlined the meetings held with Discover St. Louis Park and City of St. Louis
Park staff.
The Council discussed how the partnership with Discover St. Louis Park would function, if
Golden Valley would have any representatives on the board, if discussions have been held
with the hotels within the City, budget, if Golden Valley could collect the lodging tax and
build up the program, Golden Valley promotion, the goal in establishing this partnership,
and what the partnership would be called.
The Council requested that staff meet with Discover St. Louis Park and City of St. Louis
Park staff to discuss how the partnership will work and report back to the Council at a
future Council/Manager meeting.
City Code Amendment - Section 8.11: Special Events
Tim Cruikshank and Cheryl Weiler outlined the proposed draft changes to City Code
Section 8.11. Some of the changes include: re-naming Section 8.11 to Special Events,
defining categories of city-hosted, city cooperative, city-supported special events and
private events, adding mobile food vendor definition, adding a general provisions
subdivision, adding an exemptions subdivision, creating a special event policy, further
defining purpose, and removing the appeal to Council subdivision.
The Council discussed how exemptions for organizations are determined, possible appeals
to the Manager, defining block party, determining requirements when serving food at a
block party, creating a policy for communications requests for the newsletter and electronic
billboard, and creating a fair and consistent policy.
Staff will bring back the amended Special Events ordinance and policy to a future
Council/Manager meeting.
METRO Blue Line Extension Project - Process - Transit Priorities Letter -
Recommendations for Consideration of Use of Sochacki Park
Jason Zimmerman outlined the Municipal Consent process stating that the City will hold a
public hearing on February 2, 2016. There will be an open house prior at 6 pm on February
2, 2016. The item will be continued to the Council meeting of February 16, 2016, at which
Council/Manager Meeting Minutes
January 16, 2016 — Page 2
time the Council will vote on the Municipal Consent plans. Zimmerman also stated that
additional consideration could be held at the Council meeting of March 2, 2016, if needed.
Emily Goellner reviewed the Municipal Consent communications schedule. Zimmerman
reviewed the draft Transit Priorities Letter and recommendations for consideration of the
use of Sochack Park.
The Council had questions about the communications process, guidelines for conducting
the public hearing, the timeframe for naming the stations, when the unresolved issues will
be considered and brought back for discussion and action, and station construction and
staging areas.
The Council requested that information be provided to the Cable 16 scroll which outlines
the dates for Municipal Consent by the Council.
The Council will consider approval of the transit priorities letter at the January 20, 2016
City Council meeting. The recommendations for consideration of the use of Sochacki Park
will be considered at a future Council meeting.
Comprehensive Plan Update Process
Jason Zimmerman outlined the comprehensive plan update process which includes
background and preparation, setting of goals and work scope, developing content,
feedback and revisions and submittal. Emily Goellner, reviewed the Community
Engagement Plan, which includes goals and intent, collaboration with community
members, communications line, engaging diverse groups, communication of technical
information, and monitoring outcomes and potential challenges.
The Council discussed the components of the plan, including adding a Metro Blue Line
component, setting a possible theme, looking beyond a 10 year plan, and addition other
diverse groups.
The Council was requested to let staff know of any contacts for additional groups for any
Comprehensive Plan in a Box events. Staff will provide updates at future Council/Manager
meetings and through the Weekly Report.
Remote Meeting Attendance by Elected OfFicials and Board/Commission Members
Chantell Knauss
Assistant City Manager Chantell Knauss reviewed the costs for remotely attending
televised and non-televised meetings held by the Council. The costs for the council
conference room is approximately $150. The cost to upgrade the Council Chambers is
approximately $286,150.
The Council consensus was to proceed with configuring the council conference room to
conduct remote Council/Manager meetings. The Council consensus was not to proceed
with any configurations of the Council Chambers at this time. Staff was also requested to
prepare a policy for consideration at a future Council/Manager meeting, noting that
attendance by the Council is preferred.
Council/Manager Meeting Minutes
January 16, 2016 — Page 3
Brookview Community Center Replacement - Design Check-in
Rick Birno and Glenn Waguespack from Hammel, Green and Abrahamson (HGA)
presented a PowerPoint presentation of conceptual designs and reviewed the design team
visions, and concepts of new floor plans, site plans, and massing studies.
The Council discussed the play areas, gathering locations, landscape design, mid-century
modern architecture, incorporating curves and architectural amenities, public input dates,
plan for detailed plans, phasing, possible electric vehicle plug-in stations, and signage and
branding.
Staff will provide an update at the February Council/Manager meeting. The first open house
will be held on February 23, 2016.
Appointment to Highway 169 Mobility Study Policy Advisory Committee
Tim Cruikshank stated that MnDOT is requesting the Council appoint elected officials as a
delegate and alternate to the Highway 169 Mobility Study Policy Advisory Committee.
The Council will appoint Council Member Schmidgall as the delegate and Joanie Clausen
as the alternate at the next City Council meeting.
The meeting adjourned at 9:40 pm.
Judy Nally
Administrative Assistant