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07-05-16 CC Agenda Packet (entire) cit},,0 AGENDA ol,�e Regular Meeting of the City Council valleyGolden Valley City Hall 7800 Golden Valley Road Council Chamber July 5, 2016 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call C. Receipt of Community Partnership Grant from CenterPoint Energy 16-45 3-4 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. City Council Executive Session - June 21, 2016 5 2. City Council Meeting - June 21, 2016 6-10 B. Approval of City Check Register 11 C. Minutes of Boards and Commissions: 1. Planning Commission - June 13, 2016 12-21 2. Board of Zoning Appeals - May 24, 2016 22-25 3. Human Rights Commission - May 23, 2016 26-28 D. Bids and Quotes: 1. Authorize Purchase Fire Department Rescue Vehicle 29-30 E. Approve Summary of Ordinance #602 Amending Section 11.22: Moderate Density 31-32 Residential Zoning District for Publication F. Approve Requests for Beer and/or Wine at Brookview Park 33-34 4. PUBLIC HEARINGS A. Public Hearing - Ordinance #607 - Major PUD Amendment Plan for North Lilac Drive 35-82 Addition PUD No. 42, Amendment #6 - 810 Lilac Drive North - M+O Properties, Applicant B. Public Hearing - Approval of Conditional Use Permit 152 - 825 Boone Avenue North - 83-84 Executive Leasing, LLC, Applicant C. Public Hearing - Approval of Conditional Use Permit 151 - 9050 Golden Valley Road - 85 Affinity Plus Federal Credit Union, Applicant 5. OLD BUSINESS 6. NEW BUSINESS A. Authorization to Sign Amended PUD Sub-Permit - Hidden Lakes PUD No. 74, 86-115 Amendment No. 6 - 1725 Bridgewater Road - Arash Allaei, Applicant 6. NEW BUSINESS - continued B. Announcements of Meetings 116-118 1. Future Draft Agendas: Council/Manager July 12, 2016, City Council July 19 and August 3, 2016 C. Mayor and Council Communications 7. ADJOURNMENT This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. city of olden MEMORANDUM valley Fire Department 763-593-8079/763-593-8098(fax) Executive Summary For Action Golden Valley City Council Meeting July 5, 2016 Agenda Item 1. C. Receipt of Community Partnership Grant From Centerpoint Energy Prepared By John Crelly, Fire Chief Summary The fire department made application for, and was awarded a $2,500 Community Partnership Grant offered by Centerpoint Energy. The grant will be used towards the purchase of firefighter protective equipment. The protective equipment includes gas meters, personal flashlights, traffic safety cones, firefighting helmets and boots. A representative from Centerpoint Energy will be at the meeting to present the grant. Attachment • Resolution Accepting Donation from CenterPoint Community Partnership Grant (1 page) Recommended Action Motion to adopt Resolution accepting donation from CenterPoint Community Partnership Grant. Resolution 16-45 July 5, 2016 Member introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING DONATION FROM CENTERPOINT ENERGY COMMUNITY PARTNERSHIP GRANT WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004 which established a policy for the receipt of gifts; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. A cash donation must be acknowledged and accepted by motion with a simple majority. NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following donation: 1. $2,500 from CenterPoint Energy Community Partnership Grant, for the purchase of firefighter protective equipment which includes gas meters, personal flashlights, traffic safety cones, firefighting helmets and boots. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. c1ty 0UNOFFICIAL MINUTES ole CITY COUNCIL EXECUTIVE SESSION valleyGOLDEN VALLEY, MINNESOTA JUNE 21, 2016 The meeting began at 5:48 pm in the City Hall Manager's Conference Room. The following members were present: Mayor Harris, Council Members Clausen, Fonnest, Schmidgall and Snope. Also present were: Timothy J. Cruikshank, City Manager; Chantell Knauss, Assistant City Manager. City Manager Cruikshank and Assistant City Manager Knauss updated the Council on the status of labor negotiations with LELS #27 Police Officers and reviewed the details of the tentative agreement. Council provided staff with direction on how they would like to proceed. The meeting was adjourned at 6:16 pm. Shepard M. Harris, Mayor ATTEST: Timothy J. Cruikshank, City Manager city 0UNOFFICIAL MINUTES CITY COUNCIL MEETING ►Iden GOLDEN VALLEY, MINNESOTA valleyJune 21, 2016 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1 B. Roll Call Present: Mayor Shep Harris, Council Members Joanie Clausen, Larry Fonnest, Steve Schmidgall and Andy Snope. Also present were: City Manager Cruikshank, City Attorney Barnard and City Clerk Luedke. 1C. Presentation - Certificate of Recognition - Twin Cities Honor Flight Participant Mayor Harris presented a Certificate of Recognition to Corporal Dean Schneider, Communications Officer John Kilby and Quartermaster Third Class Emery Erickson. Council thanked them for their years of service. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Snope, seconded by Council Member Clausen to approve the agenda of June 21, 2016, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Snope, seconded by Council Member Clausen to approve the consent agenda of June 21, 2016, as submitted and the motion carried. 3A. Approve Minutes of the City Council Meeting of June 7, 2016. 3131. Approve City Check Register and authorize the payment of the bills as submitted. 3132. Approve Housing and Redevelopment Authority Check Register and authorize the payment of the bills as submitted. 3C1. Approve the renewal of the respective liquor licenses for the applicants listed below for the license period of July 1, 2016, through June 30, 2017: Off-Sale 3.2: Theodore Wirth Chalet Wine On-Sale (including strong beer) and 3.2 Malt Liquor: Smashburger#1024 and Ramada Minneapolis West On-Sale and Sunday Sale: Red Lobster 3D. Accept for filing the Minutes of Boards and Commissions as follows: 1. Planning Commission - May 23, 2016 2. Environmental Commission - March 28, 2016 3. Human Services Fund - March 14, 2016 4. Open Space and Recreation Commission - January 25, 2016 5. Bassett Creek Watershed Management Commission - March 17, 2016 3E. Adopt Resolution 16-42, approving appointment of the Election Judges and Absentee Ballot Board for the Primary Election to be held on August 9, 2016. 3F. Approve signing Agreement A101049 with Hennepin County for Assessing Services from August 1, 2016 through July 31, 2020. 3G. Authorize the Mayor and City Manager to sign the PUD Permit for North Wirth Parkway PUD No. 33, Amendment #3. 3H. Receive and File the May 2016 Financial Reports. 31. Approve requests for beer and/or wine at Brookview Park as recommended by staff. Unofficial City Council Minutes -2- June 21, 2016 3. APPROVAL OF CONSENT AGENDA - continued 3J. Approve the following Board/Commission appointments: Board of Zoning Appeals Richard Orenstein 1 year term - expires May 1, 2017 Environmental Commission Debra Yahle 3 year term - expires May 1, 2019 Human Services Fund Andrea Mac Arthur 3 year term - expires May 1, 2019 4. PUBLIC HEARINGS 4A. Public Hearing - Approve Conditional Use Permit 149 - 1000 Boone Avenue North - Fired Up, Inc., Applicant Planning Manager Zimmerman presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public hearing. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to adopt Ordinance #604, approval of Conditional Use Permit No. 149, 1000 Boone Avenue North, Fired Up, Inc., Applicant upon a vote being taken the following voted in favor of: Harris, Clausen, Fonnest, Schmidgall and Snope and the following voted against: none and the motion carried. 4B. Public Hearing - Approve Conditional Use Permit 150 - 710 Pennsylvania Avenue South - Morrie's Heritage Car Connection, Applicant Planning Manager Zimmerman presented the staff report and answered questions from Council. City Attorney Barnard and City Manager Cruikshank answered questions from Council. Mr. Ben Robertaccio, Marketing Director at Morrie's, gave an overview of how the classic car rental program will work and answered questions from Council. Mayor Harris opened the public hearing. Mr. Dan Steinberg, 1033 Sumpter Avenue South, said the neighborhood is in favor of the conditional use permit but are concerned about additional traffic in their neighborhood. Mayor Harris closed the public hearing. There was Council discussion regarding the Conditional Use Permit for Morrie's Heritage Car Connection and possible traffic issue in the nearby neighborhoods. MOTION made by Council Member Clausen, seconded by Mayor Harris to adopt Ordinance #605, Approval of Conditional Use Permit No. 150, 710 Pennsylvania Avenue South, Morrie's Heritage Car Connection, Applicant with the addition of a 10th condition stating "The applicant shall advise all customers to avoid driving through the adjacent residential neighborhoods so as to reduce the impact of nuisance noise and traffic flow." upon a vote being taken the following voted in favor of: Harris, Snope, Clausen, Fonnest, and Schmidgall and the following voted against: none and the motion carried. Unofficial City Council Minutes -3- June 21, 2016 4C. Public Hearing - MS4 General Permit, Storm Water Pollution Prevention Program, 2015 Annual Report to the Minnesota Pollution Control Agency Water Resources Technician Hoffman reviewed the staff report and answered questions from Council. Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public hearing. MOTION made by Council Member Snope, seconded by Council Member Fonnest to adopt Resolution 16-43, Issuing a Negative Declaration of Need for Revisions to the Storm Water Pollution Prevention Program upon a vote being taken the following voted in favor of: Fonnest, Harris, Clausen, Schmidgall and Snope and the following voted against: none and the motion carried. 4D. Public Hearing - Amendments to the General Land Use Plan Map and Official Zoning Map - 9050 Golden Valley Road - City of Golden Valley, Applicant Planning Manager Zimmerman presented the staff report and answered questions from Council. City Manager Cruikshank answered questions from Council. Mr. Tony Strauss, broker with Colliers working with the property owner, provided information on the previous business at the location. He said the owner bought the property as an investment because it is located in a commercial corridor. He stated when the property was rezoned last fall the owner was under the impression the property could be either high density residential or commercial, otherwise he would have objected to the rezoning. He answered questions from Council. Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public hearing. There was Council discussion regarding the proposed amendments to the General Land Use Plan Map and Official Zoning Map for 9050 Golden Valley Road. City Attorney Barnard stated in order for the vote to pass it must have a super majority vote in favor and answered questions from Council. MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest to adopt Resolution 16-44, amending the General Land Use Plan Map Designating 9050 Golden Valley Road from Residential-High Density to Commercial-Office upon a vote being taken the following voted in favor of: Harris, Fonnest, and Schmidgall and the following voted against: Clausen and Snope and the motion failed. No vote was taken on Ordinance #606, Amendments to the General Land Use Plan Map and Official Zoning Map — 9050 Golden Valley Road — City of Golden Valley, Applicant 4E. Public Hearing - Amendments to Section 11.22 Moderate Density Residential Zoning District Associate Planner/Grant Writer Goellner presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. Unofficial City Council Minutes -4- June 21, 2016 4E. Public Hearing - Amendments to Section 11.22 - continued Mr. Fred Gross, 7200 Harold Avenue, stated he owns one of the R-2 properties and that he supports the work that has been done as long as there are variance requests available. He said he was concerned that if houses are allowed to be built on 50 feet lots they could be too close to the street but added that staggering the houses may help. Mayor Harris closed the public hearing. There was Council discussion regarding the proposed amendments to Section 11.22 Moderate Density Residential Zoning District. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt Ordinance #602, amending Section 11.22 Moderate Density Residential Zoning District upon a vote being taken the following voted in favor of: Clausen, Snope, Schmidgall, Harris and Fonnest and the following voted against: none and the motion carried. 6. NEW BUSINESS 6A. Second Consideration - Amending Sections 12.20: Minimum Subdivision Design Standards and 12.50: Minor Subdivision and Consolidations Regarding Frontage, Access, and Lot Width Planning Manager Zimmerman presented the staff report and answered questions from Council. There was Council discussion regarding amending the City Code for minimum subdivision design standards and minor subdivision and consolidations of frontage and lot width. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt second consideration Ordinance #603, amending Chapter 12: Subdivision Regulations (Platting), regarding Frontage, Access, and Lot Width upon a vote being taken the following voted in favor of: Fonnest, Harris and Clausen the following voted against: Schmidgall and Snope and the motion carried. 6B. Approve Bicycle and Pedestrian Planning Task Force Appointments Associate Planner/Grant Writer Goellner presented the staff report and answered questions from Council. There was Council discussion regarding the Bicycle and Pedestrian Planning Task Force and the selection process. MOTION made by Council Member Fonnest, seconded by Council Member Snope to appoint the following individuals to the Bicycle and Pedestrian Planning Task Force: Billy Binder, Kelly Grissman, Dawn Hill, Hubert Humphrey III, Paul Klass, Robert Mattison, Paula Pentel, Dawn Peterson, Laura Pugh, and Wendy Rubinyi and the motion carried. 6C. Authorization to Sign 2016-2018 Police Officers (LELS Local 27) Labor Agreement City Manager Cruikshank presented the staff report. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to authorize the Mayor and City Manager to sign the 2016-2018 Police Officers (LELS Local 27) Labor Agreement and the motion carried. Unofficial City Council Minutes -5- June 21, 2016 6D. Announcements of Meetings The Board/Commission Recognition Dinner will be held on June 22, 2016, at 6:30 pm at Brookview Community Center. A Concert in the Park featuring the Robbinsdale City Band will be held on June 20, 2016, at 7 pm at Brookview Park. Some Council Members may attend the Golden Valley Business Council meeting on June 23, 2016, from 7:30 to 9 am at Second Harvest Heartland at 6325 Sandburg Road. The first Water Day at Scheid Park will be held on June 24, 2016, at 12:30 pm. Some Council Members may attend the Market in the Valley on June 26 and July 3, 2016, from 9 am to 1 pm in the City Hall Campus Parking Lot. A Concert in the Park featuring the Gravel Roads will be held on June 27, 2016, at 7 pm at Brookview Park. Some Council Members may attend the CenterPoint Energy Ribbon Cutting on June 29, 2016, at 10 am at Golden Valley Road and Douglas Drive. Some Council Members may attend the Grand Opening of the Ramada Golden Valley Minneapolis Hotel on June 30, 2016, from 12 to 2:30 pm at 6300 Wayzata Boulevard. The City Offices are closed on July 4, 2016, in observance of Independence Day. The next City Council meeting will be held on July 5, 2016, at 6:30 pm. The Golden Valley Human Service Fund Golf and Lawn Bowling Classic will be held on July 15, 2016, from 8 am to 1:30 pm at Brookview Golf Course. 6E. Mayor and Council Communication Council thanked the committee, city staff and everyone that attended the Pride Festival over the weekend and stated it was a great event. Mayor Harris updated Council on the current governmental affair issues including the bonding bills, flood mitigation project and transportation matters. 7. ADJOURNMENT MOTION made by Council Member Clausen, seconded by Council Member Snope and the motion carried unanimously to adjourn the meeting at 9:45 pm. Shepard M. Harris, Mayor ATTEST: Kristine A. Luedke, City Clerk city 0f ,wN olden MEMORANDUM valley Administrative Services Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting July 5, 2016 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. Regular Meeting of the Golden Valley Planning Commission June 13, 2016 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, June 13, 2016. Chair Segelbaum called the meeting to order at 7 pm. Those present were Planning Commissioners Blum, Johnson, Kluchka, Segelbaum, and Waldhauser. Also present were Planning Manager Jason Zimmerman, Associate Planner/Grant Writer Emily Goellner, and Administrative Assistant Lisa Wittman. Commissioner Baker was absent. 1. Approval of Minutes May 23, 2016, Regular Planning Commission Meeting Blum referred to the findings on page 8 and noted that they were numbered incorrectly. MOVED by Waldhauser, seconded by Johnson and motion carried unanimously to approve the May 23, 2016, minutes with the above noted correction. 2. Informal Public Hearing — Conditional Use Permit— 825 Boone Ave N — Executive Leasing — CU-152 Applicant: Executive Leasing Address: 825 Boone Avenue North Purpose: To allow for auto sales/rentals in the Industrial zoning district. Zimmerman referred to a map of the property and stated that it is zoned and guided for industrial uses. The building is a multi-tenant building with a mix of office and light industrial uses and is approximately 25,600 square feet in size. He explained the applicant's request for a Conditional Use Permit to allow for the leasing of new and used vehicles in approximately 3,360 square feet in the northeast corner of the building. He stated that although the business is almost exclusively leasing, they are required per their state license to maintain five parking spaces on site for vehicles. Those five spaces will be created inside the building via a new garage door on the north facade. He added that there will be four to five employees in the office on a daily basis and approximately one to two customers per week would visit their location. Zimmerman referred to the parking requirements and explained that four spaces are required for the proposed use. He noted that there are 47 existing parking spaces on site with some additional capacity behind the building so staff feels there is adequate parking available to accommodate the proposed use. He stated that staff is recommending approval of the proposed Conditional Use Permit because there is low to no impact to the surrounding properties and roads. Minutes of the Golden Valley Planning Commission June 13, 2016 Page 2 Johnson asked if the five required parking spaces have to be interior parking spaces. Zimmerman stated that the five required parking spaces are a requirement of the dealer licensing process, but they can be internal or external. Brian Hansen, Applicant, said their current location is at 63rd Avenue and Highway 169. He stated that they are moving from that location because another tenant in the building needs that space and this proposed new location fits their needs. He explained that they have to have five parking spaces in order to have a car sales license from the State, but they don't maintain an inventory, or have sales, and they don't conduct a normal used car business. Segelbaum asked the applicant what his relationship is to Executive Leasing. Hansen said he is the President and Co-Owner. Blum asked how many jobs this proposed use will bring to Golden Valley. Hansen said there will be approximately six employees on site on a regular basis. Segelbaum opened the public hearing. Seeing and hearing•no one wishing to comment, Segelbaum closed the public hearing. Kluchka noted that at the last Planning Commission meeting there was a long discussion about the loading and staging of cars. He said he doesn't see the same issues in this case, but he wants to be consistent. Segelbaum agreed that there is a lower volume of cars in this case. Waldhauser agreed and added that there are no negative impacts with this proposal and she thinks it is a positive thing to bring small businesses to Golden Valley. MOVED by Waldhauser, seconded by Blum and motion carried unanimously to recommend approval of the proposed Conditional Use Permit subject to the following findings and conditions: Findings- 1. indings:1. Demonstrated Need for the Proposed Use: The City requires that an applicant identify a market for the proposed good or service necessitating a CUP. Executive Leasing has been in business for over 20 years has an established customer base. 2. Consistency with the Comprehensive Plan: An auto leasing office is consistent with the Industrial designation of this property on the General Land Use Plan Map. 3. Effect on Property Values: Staff anticipates the addition of the garage door would not have a negative impact on the surrounding properties. 4. Effect on Traffic: The number of trips generated by the use would be minimal. Staff does not expect any negative traffic impacts to the surrounding areas. 5. Effect of Increases in Population and Density: The proposed use would generate a minor increase in the number of employees at the location. 6. Increase in Noise Levels: The proposed use is not anticipated to cause an increase in noise levels. 7. Impact of Dust, Odor, or Vibration: The proposed use is not anticipated to cause an increase in dust, odor, or vibration. Minutes of the Golden Valley Planning Commission June 13, 2016 Page 3 8. Impact of Pests: The proposed use is not anticipated to attract pests. 9. Visual Impact: Based on the site plans submitted, the visual quality of the property would be not be impacted. 10.Other Impacts to the City and Residents: Staff does not anticipate any other negative effects of the proposed use. Conditions: 1. The recommendations and requirements outlined in the memo from the Fire Department dated May 25, 2016, shall become a part of this approval. 2. No motor vehicles for lease or sale shall be located on City streets. 3. No servicing or repair of motor vehicles shall take place on-site. 4. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 3. Informal Public Hearing — Conditional Use Permit— 9050 Golden Valley Rd — Affinity Plus Federal Credit Union — CU-151 Applicant: Affinity Plus Federal Credit Union Address: 9050 Golden Valley Road Purpose: To allow for a financial institution, including drive-in facilities. Zimmerman explained that this property is currently zoned and guided for high density residential development. However, it is under consideration for rezoning and reguiding to Business and Professional Offices. He stated that the applicant is requesting a Conditional Use Permit to allow for the operation of a credit union with a drive-thru and if the rezoning and reguiding are not approved by the City Council, the credit union use would not be allowed at this location. Zimmerman referred to a site plan and stated that the applicant is proposing to re-use the existing building and to add a canopy and second drive-thru lane on the west side of the building. They are also proposing changes to the parking layout, a new accessible ramp, and modifications to the drainage from the roof. He referred to the parking requirements and stated that 11 parking spaces would be required and 44 spaces would be provided. They will have an estimated 10 employees and approximately 30 customers per day. Zimmerman explained that the main concerns with the original Conditional Use Permit for a fast food restaurant included the noise from the drive-thru speaker and having enough space for stacking cars in the drive-thru lane. He stated that there will be sufficient room for stacking in the drive-thru lanes with the proposed credit union use versus the fast food use and the decibel level of the speakers will not be audible over the ambient noise at the property line. He added that there is a vegetated buffer along the west property line and there will be 84 feet between the speaker and the multi-family property to the west. He stated that staff is recommending approval of the Conditional Use Permit because the impact of the proposed use will be reduced compared to the previous fast food use. He also stated that there could potentially be an opportunity in the future for shared parking Minutes of the Golden Valley Planning Commission June 13, 2016 Page 4 with the proposed senior housing development to the east since the proposed credit union would not be open nights or weekends. Segelbaum said he understands that the Planning Commission is to consider this proposal with the assumption that the property will be rezoned to Business and Professional Offices and asked what types of uses are allowed in the Business and Professional Offices zoning district. Zimmerman stated that office uses are permitted and several other uses are allowed with a conditional use permit such as limited retail, daycare, and financial institutions, among others. Segelbaum asked about the setback requirements in the Business and Professional Offices zoning district. Zimmerman stated they are in line with the Commercial zoning district and in this case they are using the existing building which is conforming. Segelbaum noted that some applications, like subdivisions, have standards they have to meet and if those standards are met, the City has to approve the application. He asked if conditional use permits fit in that category. Zimmerman said no, typically conditional use permit proposals involve uses that are permitted, but have certain conditions attached to help control negative impacts. Phil Blasko, HTG Architects, stated that they will be adding bicycle racks to the site. He explained that the fire lane is supposed to be 20 feet wide, but it will narrow to 19 feet at the end of the canopy which the Fire Chief has said is ok. Segelbaum stated that one factor they consider when reviewing conditional use permits is if there is a need for the proposed use. He noted that in this case there is another credit union nearby. Kluchka added that there are two other credit unions nearby. Segelbaum asked the applicant why he thinks there is a need for this use at this location. Roger Magnuson, Facilities Manager, Affinity Plus, said they have a lot of members in the northwest metro area and they don't have a location in the area to serve them. Kluchka asked where the next closest location is. Magnuson said there is a location near the University of Minnesota. Kluchka asked if Affinity Plus Credit Union is associated with a certain business. Magnuson said it started with County and State employees, but it is now open to others. Segelbaum asked Magnuson if they expect to have local customers. Magnuson stated that they have 5,000 to 8,000 members in this zip code area and that they have been looking for a location in this area for a number of years. Waldhauser asked if their expectation is that this location would work for Affinity Plus for the long term. Magnuson said yes. Waldhauser asked if they would consider removing some of the excess parking area. Magnuson said they don't anticipate a lot of growth in their drive-thru business, but that they do get a lot of customers coming inside the building to do business with mortgages and car loans, etc. Minutes of the Golden Valley Planning Commission June 13, 2016 Page 5 Kluchka noted that this property probably won't be visible from Highway 55 and asked if that would impact bringing in new customers. Magnuson said no, this is a destination location and not a location that will be obtaining new customers every day. Segelbaum opened the public hearing. Seeing and hearing no one wishing to comment, Segelbaum closed the public hearing. Blum said he realizes that staff is saying that the Planning Commission should view this proposal as being conditioned on the City Council's approval of the proposed rezoning and re-guiding to Business and Professional Offices, but he questions if it is putting the cart before the horse procedurally and if it is really a good way to do business. He stated that as it stands the application is inconsistent with the Comprehensive Plan and does not meet the second factor they are to consider. Zimmerman stated that this is a unique situation and that there were some limitations with the zoning that the applicant wasn't aware of so the City doesn't want to penalize the applicant and wants to keep the process moving forward. He added that the proposal will be consistent with the Comprehensive Plan if the City Council approves the rezoning and re-guiding of the property. Waldhauser stated that the Planning Commission envisioned this area as a walkable, residential area with services for those residents. The concern if the land use changes are approved, is that she is not sure where that puts the City in terms of the broader Comprehensive Plan vision. Zimmerman stated that the proposed use fits with the Business and Professional Offices zoning district, but it is hard to predict what will fit in the future when there may be a new mixed use zoning district. Kluchka said he would be on board with this this proposal if it was a credit union with six stories of condos on top of it because he thinks that was the intent. Segelbaum referred to comments made at the previous meeting regarding this property and said there was a sense among the Planning Commission to make this property a neighborhood asset and to make the area more walkable. He questioned if this proposal achieves that. Blum added that this business by its very nature is encouraging vehicles to drive to it with the addition of the proposed drive-thru which isn't as pedestrian friendly as other businesses might be. It also might not be consistent with the guidance they've received from the City Council in regard to this area. Waldhauser noted that if the property is not rezoned it could remain a fast food restaurant with a drive-thru which will have even more traffic than the proposed credit union. However, if the property is a restaurant local neighborhood people will walk to it. She added that the credit union won't be a neighborhood service whereas a fast food restaurant would be. Segelbaum stated that this is an area that can handle more density and this proposal isn't utilizing the land for that opportunity. He said he doesn't want to lose an opportunity in this area. Kluchka asked about the status of the proposed intersection improvements. Zimmerman stated that staff has been working with MnDOT on improvements to the slip ramp on Highway 55 in order to force cars to slow down as they leave the highway. Kluchka noted that only traffic going west can access the slip ramp. Traffic going east on Highway 55 will have to go to Boone and Decatur to get to the property. Minutes of the Golden Valley Planning Commission June 13, 2016 Page 6 Johnson stated he knows that they are trying to frame this area for future growth and that changes can be made in the future, but he thinks it is a slippery slope to start defining what a neighborhood is. He said he doesn't want to parse where customers are coming from and he wants to be cautious how they talk about the applicant's business growth. Segelbaum stated that the City has worked hard to plan for this area and he is not seeing how this proposal addresses walkability or density. Waldhauser stated that if they presume the rezoning happens then the question is how does this use fit? She said she thinks the proposed use does fit in the area and that it will be a quiet site for the residential properties nearby especially at night and on weekends. Zimmerman agreed that there might not be any changes in this area for several years so the City has to think of the best options for the short term. MOVED by Johnson, seconded by Waldhauser to recommend approval of the proposed Conditional Use Permit. Blum reiterated that he doesn't think this proposal is consistent with the Comprehensive Plan which is one of the factors they are supposed to consider when reviewing conditional use permits. Segelbaum stated that another factor they are supposed to consider is the demonstrated need for the proposed use and he doesn't think that has been demonstrated. The motion to recommend approval failed. Commissioners Johnson and Waldhauser voted yes. Commissioners Blum, Kluchka, and Segelbaum voted no. 4. Major PUD Amendment— North Lilac Drive Addition — 810 Lilac Drive North — PU-42, Amendment #6 Applicant: M+O Properties Addresses: 810 Lilac Drive North Purpose: To allow a 2,510 square foot building addition for storage and warehouse space. Goellner referred to a site plan, gave a brief history of the site, and explained the applicant's request to remodel the existing office building and to add a warehouse space, a patio, bicycle parking, a trash and recycling enclosure, and landscaping. She showed the Commission renderings of the proposed warehouse addition and the location of the patio and trash enclosure. She stated the uses on the property include offices and small clinics and that the proposed small warehouse will be accessory to the anchor office tenant, Platinum Remodeling. There will be no retail sales and no large clinic tenants. She referred to the parking requirements and stated that 47 parking spaces are required and that 48 spaces are proposed. The existing parking area will be reduced to accommodate the new addition and patio and the parking area will be resurfaced to meet City Code and ADA requirements. She added that a shared parking agreement with the adjacent property owner can be required if there is a parking shortage in the future. Minutes of the Golden Valley Planning Commission June 13, 2016 Page 7 Kluchka asked for clarification on the location of the clinic use and asked Goellner if she was referring to the pain clinic. Goellner said yes, she was referring to the pain clinic and an acupuncture clinic. Kluchka asked how this building will be differentiated/distinguished from the SUMA MRI clinic next door. Goellner asked Kluchka if he meant how the land uses were distinguished from each other. Kluchka asked how the design of the properties would be differentiated. Segelbaum asked about snow storage and removal and questioned if a condition should be added to the recommendation. Goellner said she thinks that would be an appropriate condition given the small amount of space for snow storage on this site. Segelbaum asked if any conditions regarding sidewalks should be added to the proposal. Goellner noted that the language regarding sidewalks in the application refers to internal sidewalks. She stated that Lilac Drive is too narrow to add sidewalks typically required in other PUD amendment proposals throughout the City. Segelbaum referred to bicycle parking and asked if the City cares where that is placed. Goellner said bicycle parking is typically located within 50 feet of the front door. Segelbaum asked if a landscaping permit will be required. Goellner said a landscaping plan is required, but probably not a permit because they are not removing much existing landscaping and they will be meeting the landscaping requirements and working with the pervious space as best as they can. Blum noted that the landscaping plan shows that they will be planting buckthorn. Goellner stated that staff would not support the planting of buckthorn. Segelbaum stated that nothing was highlighted in the report in regard to what is being proposed versus what is allowed in the underlying zoning district, but it looks as though one setback is being reduced. Goellner stated that the north setback would be slightly smaller. Waldhauser noted that the proposed patio is a permeable surface and asked if there has been any mention of grading the parking lot to have the patio catch some of the run-off. Ben Delwiche, architect representing M+O Properties, stated that he assumes the property owners will be looking into the amount of impervious surface on the site and noted that the plans for the proposal were done to meet the minimum requirements. Kluchka asked how this building will be distinguished from the building next door. Delwiche stated that the existing building will be getting a facelift, including paint and leaving the standing seam roof. New signage will help differentiate the properties as well. Kluchka asked why they want to maintain the existing blue metal roof. Delwiche said it is a high quality roof and it is in great shape. He added that the rest of the colors will be muted with red accessories. Kluchka said there is an opportunity to make this building visually appealing. He suggested some kind of variation in color because there is a lot of Minutes of the Golden Valley Planning Commission June 13, 2016 Page 8 the same color in a long span of wall and he would like some visual differentiation. Delwiche agreed and said there are more recent graphics with more color shown. He added that there will be textural differences as well. Segelbaum asked if there is a snow removal plan in place. Delwiche said he doesn't know if there is a plan in place currently, but there will be one. Segelbaum asked what the patio will be used for. Delwiche said it will be used by Platinum Remodeling employees and by the other tenants. Segelbaum opened the public hearing. Seeing and hearing no one wishing to comment, Segelbaum closed the public hearing. Kluchka referred to the recently constructed CenterPoint building which has a lot of white, gray and black. He said he is concerned that if the Commission doesn't tell the applicant to liven up the facade the City is going to have another gray building. Segelbaum questioned if that is part of the Planning Commission's purview. Kluchka said it is and he wants to see accurate renderings. Delwiche stated that the renderings submitted are a first rendition. He said they are proud of the look of the building and feel the color palette is appropriate given the mish-mash of buildings in the area. Kluchka said the building next door is fairly historical and is a very different style, so he is sensitive to the context here. Blum said he is excited to see this building getting some investments and he is glad the applicant is investing in Golden Valley. Segelbaum agreed and said right now the building looks like an old hotel and it will look more like an office building when it is finished. Kluchka said he doesn't think the building will clash with the area, he would just like to see more color variation across the walls. Johnson said he thinks the proposal is great and it might pressure others in the area to bring their properties up. MOVED by Blum, seconded by Johnson and motion carried unanimously to recommend approval of the proposed PUD amendment with the following findings and conditions: Findings- 1. indings:1. Quality Site Planning. This amendment to the PUD aims to reinvest in a property that requires updates in order to be viable in the current office market. The site is relatively small, but the applicant has placed the building addition in a location that is least impactful to its surroundings. By providing a patio with seating and bicycle parking, the applicant is improving the site for future tenants. 2. Preservation. This amendment aims to preserve as much vegetation as possible. Even though some would be removed for the proposed building addition, the applicant plans to add 6 trees and 168 shrubs and perennials to the site. 3. Efficient & Effective. The PUD amendment includes efficient and effective use of the land. The PUD plan provides for small office users to utilize this location near major highways. The size of the warehouse addition is reasonable and fits well within the current site plan. 4. Compatibility. The PUD amendment would result in an office development with a small amount of warehouse space, which is compatible with adjacent office and commercial uses. It is consistent with the Comprehensive Plan. Minutes of the Golden Valley Planning Commission June 13, 2016 Page 9 5. General Health. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. The PUD plan provides high-quality landscaping additions to the site, an outdoor seating area, bicycle parking, and an update to the parking lot in order to comply with ADA requirements. 6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. The PUD provision permits flexibility from other provisions in Chapter 11 of the City Code. This flexibility is permitted in order to promote the intent and purpose of the PUD section of the City Code. Conditions: 1. The plans prepared by M+O Properties, submitted on May 12, 2016, shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from the Engineering Division to Jason Zimmerman, Planning Manager, June 3, 2016, shall become a part of this approval. 3. The recommendations and requirements outlined in the memo from the Fire Department to Jason Zimmerman, Planning Manager, May 19, 2016, shall become a part of this approval. 4. A detailed Lighting Plan in accordance with the City's Outdoor Lighting requirements (Section 11.73) shall be submitted prior to the issuance of a building permit. 5. If the City determines at any time that there is an insufficient number of vehicle parking spaces at 810 Lilac Drive North, the owner shall provide the City a written parking mitigation plan to remedy the insufficiency, which shall include a shared parking agreement with an adjacent landowner. 6. A snow storage/removal plan shall be submitted to and approved by staff. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 5. Brookview Community Center Presentation Glen Waguespack, HGA Architects, gave a PowerPoint presentation of the design for the new Brookview Community Center. He discussed the new building which will be a two- story building with brick veneer and glass and will be clad in anodized aluminum. He showed the Commissioners the floor plans and renderings of the interior and exterior of the building. He discussed parking, loading, landscaped screening and some of the sustainability strategies. Waldhauser referred to the indoor play area and asked if it can be used for other things as well. Waguespack said probably not, because the entire area is full of play structures. Waldhauser asked if the senior spaces could be used as multi-purpose space especially on nights and weekends. Waguespack said yes and explained that the plans call out senior space, but it won't be exclusively used by, or labeled for seniors. Blum asked if the child care area will be managed by staff. Waguespack said he believes the space is just available for use and won't be staffed. Minutes of the Golden Valley Planning Commission June 13, 2016 Page 10 Johnson asked if there will be any space for teens. Waguespack said there isn't designated teen space, but that is more of a programming issue. Waldhauser asked if any consideration was given to a green roof design. Waguespack said yes, but it is cost prohibitive. He noted that they will be installing a solar reflective roof. Blum referred to the fire pit area and asked if drinks would be served outdoors. Waguespack said he believes so. Segelbaum asked about the timing of the project. Waguespack said they are in the construction document stage until the beginning of August, the bidding process will be in September and they hope to start construction early October. --Short Recess-- 6. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings Waldhauser gave an update on the Board of Zoning Appeals meeting she attended in May. 7. Other Business • Council Liaison Report No report was given. 8. Adjournment The meeting was adjourned at 9:07 pm. John Kluchka, Secretary Lisa Wittman, Administrative Assistant Minutes of a Regular Meeting of the Golden Valley Board of Zoning Appeals May 24, 2016 A regular meeting of the Golden Valley Board of Zoning Appeals was held on Tuesday, May 24, 2016, at City Hall, 7800 Golden Valley Road, Golden Valley, Minnesota. Chair Perich called the meeting to order at 7:03 pm. Those present were Members Maxwell, Nelson, Orenstein, Perich and Planning Commission Representative Waldhauser. Also present were Associate Planner/Grant Writer Emily Goellner, and Administrative Assistant Lisa Wittman. I. Approval of Minutes—April 26, 2016, Regular Meeting MOVED by Orenstein, seconded by Maxwell and motion carried 4 to 1 to approve the April 26, 2016, minutes as submitted. Waldhauser abstained. II. The Petition(s) are: 6100 Olson Memorial Highway Verizon Wireless, Applicant Request: Waiver from Section 11.36, Industrial Zoning District, Subd. 6 (C)(3) Setback Requirements • 4.5 ft. off of the required 20 ft. to a distance of 15.5 ft. at its closest point to the rear yard (north) property line. Purpose: To allow for the construction of a telecommunications tower. Request: Waiver from Section 11.36, Industrial Zoning District, Subd. 6 (C)(3) Setback Requirements • .3 ft. off of the required 20 ft. to a distance of 19.7 ft. at its closest point to the rear yard (west) property line. Purpose: To allow for the construction of a telecommunications tower. Goellner informed the Board that the applicant for this proposal withdrew their application and submitted plans for a telecommunications tower that meets setback requirements. 1015 Quebec Avenue North Walter Swierczek, Applicant Request: Waiver from Section 11.65, Shoreland Management Subd. 5(A) Setback Requirements • 6 ft. off of the required 50 ft. to a distance of 44 ft. at its closest point to the Ordinary High Water Line along the south property line. Minutes of the Golden Valley Board of Zoning Appeals May 24, 2016 Page 2 Purpose: To allow for the construction of a new porch. Goellner referred to a location map of the property and explained the applicant's request to remove an existing non-conforming deck and replace it with a front porch in the same location. She stated that the required setback from the Ordinary High Water Line is 50 ft. and the applicant is proposing to construct the porch 44 ft. from the Ordinary High Water Line of Bassett Creek. Goellner noted that the applicant's stated unique circumstance is that due to the City's stream bank stabilization project, the Ordinary High Water Line of the creek has changed. Goellner explained that the applicant submitted a survey from 1994 showing that the porch currently being proposed would have met the 50-foot setback requirement at that time. She explained that if the City worsens a non-conforming setback with a public improvement project a property owner is entitled to obtain a variance by right for the non- conforming setback. Goellner stated that staff is recommending approval of the requested variance due to the City's stabilization project, the triangular shape of the lot which restricts the buildable area, the existing deck was built by a previous owner, and the location of the existing house and the topography on the lot is challenging. She added that the proposed porch is reasonably sized and will provide a typical front entrance to the house. Waldhauser noted that the stream bank stabilization project made most areas of the creek more meandering, but this section of it may have been straightened because the homes on the opposite side of this home are much closer to the creek. Walter Swierczek, Applicant, said he has lived in this home for 14 years and would like to put a front entry on the house. He said he has been discussing his proposal with the City since February and that the only other thing he can do without a variance is put a 25 square foot landing where the deck is currently located. He said he thinks the existing deck is 42 ft. away from the Ordinary High Water Line and the proposed new porch will be 44 ft. away and no matter what he builds, it would still be located within the 50 ft. setback area. Waldhauser asked about the dimensions of the proposed porch. Swierczek said it will be 18 ft. x 6 ft. in size. Waldhauser asked Swierczek if he has checked the soils to make sure it can support the proposed porch. Swierczek said yes. Perich opened the public hearing. Seeing and hearing no one wishing to comment, Perich closed the public hearing. MOVED by Nelson, seconded by Maxwell and motion carried unanimously to approve the variance request for 6 ft. off of the required 50 ft. to a distance of 44 ft. at its closest point to the Ordinary High Water Line along the south property line. Minutes of the Golden Valley Board of Zoning Appeals May 24, 2016 Page 3 6824 Knoll Street North Alex Barnett, Applicant Request: Waiver from Section 11.21, Single Family Zoning District, Subd. 11 (A)(3)(a) Side Yard Setback Requirements • 7.6 ft. off of the required 15 ft. to a distance of 7.4 ft. at its closest point to the side yard (east) property line. Purpose: To allow for the construction of a two-stall garage. Goellner referred to a survey of the property and explained the applicant's request to construct a second garage stall 7.4 ft. away from the side yard property line that would line up with the edge of the existing driveway. She stated that the applicant is also proposing to have 36-inch wide eaves on the garage addition in order to match the size of the eaves on the rest of the house. She stated that the Zoning Code allows 30-inch wide eaves/overhangs to be located in the setback area. Goellner noted that the applicant's stated unique circumstances include the fact that the home was built with a one-stall garage, a detached garage located in the rear yard would not be as practical, and 36-inch wide overhangs already exist on the rest of the home. She stated that staff is recommending approval of the requested variance because it is unique to have a one stall garage, the home was not built by the current landowner, the proposed size of the two-stall garage is reasonable and consistent with the homes in the neighborhood, and the existing home has 36-inch wide eaves. Waldhauser asked if the neighboring property to the east was informed of this proposal. Goellner said a hearing notice for this meeting was sent to them. She added that the neighboring home to the east is located approximately 19 ft. from the property line. Alex Barnett, Applicant, stated that it would be nice to be able to put two cars in a garage. He stated that this is the only house in the neighborhood with a one-stall garage so his proposed garage would fit in better with the rest of the homes around his if it has two-stalls. He added that the homes on both sides of his also have 36-inch wide eaves and that they have said they are ok with his proposal. Waldhauser asked if there will be a wall between the two garage stalls. Barnett said no, the space will be open inside and it will have one 16-foot wide garage door. Waldhauser asked if the space will be used to store a boat. Barnett said yes, he would like to put his boat in the garage in the summer and only have one car outside. Perich opened the public hearing. Seeing and hearing no one wishing to comment, Perich closed the public hearing. Nelson said the Board usually does what it can to allow people to have two garage stalls. She added that a detached garage would be much more impactful to the neighborhood. Perich agreed and said that in regard to the request for 36-inch wide Minutes of the Golden Valley Board of Zoning Appeals May 24, 2016 Page 4 eaves he thinks it would look odd to have one eave be a different size than the others on the house. MOVED by Nelson, seconded by Maxwell and motion carried unanimously to approve the variance request for 7.6 ft. off of the required 15 ft. to a distance of 7.4 ft. at its closest point to the side yard (east) property line. III. Other Business Election of Officers MOVED by Nelson, seconded by Maxwell and motion carried unanimously to elect Perich as Chair. Perich accepted the nomination. MOVED by Nelson, seconded by Perich and motion carried unanimously to elect Maxwell as Vice Chair. Maxwell accepted the nomination. IV. Adjournment David Perich, Chair Lisa Wittman, Administrative Assistant MINUTES ('111) 0 f Human Rights Commission (HRC) 1 / Golden Valley City Hall ,l'1 j /'��n 7800 Golden Valley Road Vi-f�i� Golden Valley, Minnesota 55427 Clle Manager's Conference Room May 23, 2016 Commissioners present: Carla Johnson, Chair Jonathan Burris, Vice Chair Adam Buttress Teresa Martin Nabil Pruscini Andrew Ramlet Commissioners absent: Michael Pristash Staff: Chantell Knauss, Assistant City Manager The meeting was convened at 6:37 pm by Chair Johnson. APPROVAL OF AGENDA Commissioners had no changes to the agenda. APPROVAL OF MARCH 31, 2016 REGULAR MEETING MINUTES Motion by Commissioner Burris, second by Commissioner Martin to approve the March 31, 2016 minutes: Motion carried 5-0. COUNCIL UPDATES Resignation from Commissioners Phelps and Pruscini Knauss reported the City Council received and accepted resignations from Commissioners Phelps and Pruscini. Commissioner Phelps resignation was effective immediately and Commissioner Pruscini's is effective June 1, 2016. OLD BUSINESS Golden Valley Pride Festival (GVPF) Update Chair Johnson reported she had registered the HRC for a booth at the Pride Festival and graciously paid the registration fee of$50. Chair Johnson declined reimbursement for the registration fee. Commissioner Pruscini arrived at the meeting. There was discussion concerning the HRC-sponsored speakers for the GVPF are only scheduled for 30 minutes total. The HRC was concerned this would not be enough time for both speakers to get any information out. Commissioner Ramlet suggested an alternate schedule which would provide the HRC-sponsored speakers a minimum of 45 minutes total. Commissioners Burris and Ramlet will attend the next GVPF committee meeting on June 25 to propose the alternate schedule. A suggestion was made to ask GVPF to the update the event schedule to state, to add "OutFront Minnesota Keynote presentation by Phil Duran, Legal Director and Tom Knabel, National Human Human Rights Commission May 23,2016 Meeting Minutes Page 1 of 3 Rights Campaign Board Member(sponsored by the City of Golden Valley Human Rights Commission)" so the GVHRC is identified as the sponsors of this portion of the GVPF. Motion by Commissioner Burris, second by Commissioner Martin to provide a speaker honorarium of$250 each for Phil Duran, OutFront MN and Tom Knabel, National Human Rights Campaign. Motion carried 6-0. Commissioner Burris offered to take the HRC magnets with him and bring them to the GVPF for HRC to give away at their booth. Knauss will work with Communications staff to update the HRC brochure with information on the two commissioner and one student representative vacancies. These will be given out at the GVPF. Knauss will also work with Communications staff to provide a large poster of the HRC magnet for display at the GVPF. The brochures, poster and easel will be picked up by Commissioner Burris on or before June 10 at City Hall. The schedule for staffing the HRC booth is: 9:30am Set-up Commissioners Johnson and Buttress Noon —2pm Booth Staffing Commissioners Buttress and Ramlet 2pm —4pm Booth Staffing Commissioners Burris and Martin 4pm Clean-up Commissioners Ramlet and Pruscini Commissioner Burris will take home the NRC's canopy, weights & table for storage Further Discussion of HRC Work Plan For their September 11 Day of Service and Remembrance, HRC discussed a joint food drive with PRISM. In order to get ideas for a successful event partnership, Commissioner Martin will invite the Executive Director of PRISM to the June 28 HRC meeting. Commissioner Martin would like the HRC to consider sponsoring a speaker during the Sweet Potato Pie event in January 2017. NEW BUSINESS Election of Chair and Vice-Chair The HRC discussed the Chair and Vice-Chair duties. Motion by Chair Johnson, second by Commissioner Martin to appoint Commissioners Burris and Buttress as Co-Chairs. Motion carried 6-0. Co-Chairs Burris and Buttress will alternate chairing the meetings on the following schedule: June— Co-Chair Buttress December— Co-Chair Buttress July— Co-Chair Burris January 2017 — Co-Chair Burris August—Co-Chair Buttress February 2017 — Co-Chair Buttress September— Co-Chair Burris March 2017 — Co-Chair Burris October— Co-Chair Buttress April 2017 — Co-Chair Buttress November— Co-Chair Burris May 2017 — Co-Chair Burris Human Rights Commission May 23,2016 Meeting Minutes Page 2 of 3 Re-Schedule August 23, 2016 Regular Meeting Knauss explained the need to re-schedule the regular August meeting from the 23`d due to a scheduling conflict. Motion by Commissioner Martin, second by Commissioner Johnson to re-schedule the meeting to Thursday, August 18 at 6:30 pm. Motion carried 6-0. Other Business Commissioner Johnson announced that she did not seek to renew her commission appointment to the HRC, therefore this is her last meeting. Commissioners extended their thanks to both Commissioners Johnson and Pruscini for their service and dedication to the HRC and wished them well on their next adventures. ADJOURN Motion by Commissioner Ramlet, second by Commissioner Martin to adjourn the meeting at 8:05 pm. Motion carried 6-0. Follow-up Items: • Co-Chair Burris and Commissioner Ramlet will attend the May 25 GVPF committee meeting to suggest the alternate schedule • Knauss will work with Communications staff to update the HRC brochure with information on the two commissioner and one student representative vacancies. • Knauss will work with Communications staff to provide a large poster of the HRC magnet for display at the GVPF. • Co-Chair Burris will pick up the HRC brochures, poster and easel from City Hall on or before June 10 for the GVPF • Commissioners will attend and staff the HRC booth at the GVPF as scheduled • Commissioner Martin will contact the Executive Director of PRISM and invite her to the HRC's June 28 meeting Adam Buttress, Co-Chair ATTEST: Chantell Knauss, Staff Liaison Approved by HRC: ,2016 Human Rights Commission May 23,2016 Meeting Minutes Page 3 of 3 city 0f ,,go 1denl MEMORANDUM valley Physical Development Department 763-593-8030/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting July 5, 2016 Agenda Item 3. D. 1. Purchase Fire Department Rescue Vehicle Prepared By Bert Tracy, Public Works Maintenance Manager Steve Loomis, Vehicle Maintenance Foreman Through John Crelly, Fire Chief Summary The proposed 2016-2020 Capital Improvement Program (CIP) includes $100,000 for the purchase of one Fire Department Rescue Vehicle (V&E-060, page 31). The Fire Department is requesting to replace the Ford Excursion Rescue vehicle. Vehicle Index Condition Qualifies for Replacement Needs Immediate Attention 23-27 28 and over Replacing Unit 339 a 2001 Ford Excursion Rescue Vehicle VCI 30 Replacement purchase of the Ford F350 Cab and Chassis vehicle will be made under the State of Minnesota Vehicle Contract #109281. The Minnesota Materials Management Division has awarded the following contract: Contract No. Item Vendor Amount 109281 Ford F350 Crew Cab Midway Ford $37,069.00 Staff requested quotes for the purchase of the Body for the Rescue Vehicle. Quotes were received from ABM Equipment and BFX Fire Apparatus as shown below (Body for the Rescue Vehicle was not on any purchasing contracts.) Item Vendor Amount Highland Attack Pumper/Light BFX Fire Apparatus $48,370.00 Rescue Unit Highland Rescue Body ABM Equipment $42,738.00 Ford F350 Crew Cab and Highland Rescue Body from ABM Equipment. Item Vendor Amount Ford F350 Crew Cab Midway Ford $37,069.00 Highland Rescue Body ABM Equipment $42,738.00 Total Rescue Vehicle Purchase $79,807.00 Public Works staff worked with Fire Department in selection of the Rescue Vehicle. The Fire Chief concurs with the vehicle acquisition. Recommended Action Motion to approve purchase of a Ford F350 from Midway Ford and Highland Rescue Body from ABM Equipment for the total purchase price of$79,807. city 0 goldenlVvkArMEMORANDUM valley Physical Development Department 763-593-8095/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting July 5, 2016 Agenda Item 3. E. Approve Summary of Ordinance #602 Amending Section 11.22: Moderate Density Residential Zoning District Prepared By Emily Goellner, Associate Planner/Grant Writer Summary On June 21, 2016, the City Council adopted Ordinance #602 amending Section 11.22: Moderate Density Residential Zoning District. All Ordinances must be published in the SunPost before it is considered effective. There will be a significant cost savings in publishing a summary ordinance rather than publishing the entirety of Ordinance #602. Attachments • Summary Ordinance #602 (1 page) Recommended Action Motion to approve Summary of Ordinance #602 Amending Section 11.22: Moderate Density Residential Zoning District for publication. SUMMARY OF ORDINANCE NO. 602, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Amending Section 11.22: Moderate Density Residential Zoning District This is a summary of the provisions of the above Ordinance which has been approved for publication by the City Council. This ordinance amends Section 11.22: Moderate Density Residential Zoning District of the Golden Valley City Code to establish new lot size, lot width, and side yard setback standards that accommodate the construction of single-family dwellings and add regulations regarding structure width, side wall articulation, garage width, paved area, outdoor storage, temporary outdoor storage, decks and platforms, and home occupations. This ordinance shall take effect upon publication for all types of construction. A copy of the full text of this ordinance is available from the City Clerk's Office. Adopted by the City Council this 5th day of July, 2016. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Kristine A. Luedke Kristine A. Luedke, City Clerk city of f Aden MEMORANDUM � 1 1 Administrative Services valley Department 763-593-8013/763-593-3969(fax) Executive Summary For Action Golden Valley City Council Meeting July 5, 2016 Agenda Item 3. F. Approve Requests for Beer and/or Wine at Brookview Park Prepared By Kris Luedke, City Clerk Summary As per City Code Section 10.83, Subd. 2 I. "No person shall possess, display, consume or use alcoholic beverages on any City park property, unless permission is granted by the Council." As part of the application process for a Facilities Use Permit to use the large and small picnic shelters at Brookview Park the applicant has the option to pay an additional $30 to be able to serve beer and/or wine. Attached is a list of the individuals and/or organizations who have requested that option. Attachments • Beer and/or wine request list (1 page) Recommended Action Motion to approve requests for beer and/or wine at Brookview Park as recommended by staff. BEER AND/OR WINE REQUEST LIST CC DATE INDIVIDUAL OR ORGANIZATION DATE TIME SHELTER APPROVED Kaplan, Scott 07-06 11 am - 4 pm Small 07-05-16 Mayfie, Kathryn 07-07 11 am - 4 pm Small 07-05-16 Bloom, Mitch 07-08 11 am - 4 pm Small 07-05-16 Gorl, Viren 07-10 5 pm - 10 pm Small 07-05-16 Aryee, Yolanda 07-31 5 pm - 10 pm Small 07-05-16 Peterson, Katie 08-18 5 pm - 10 pm Small 07-05-16 Muehlba, Kelsey 08-25 11 am - 10 pm Small 07-05-16 Hassis, Erik 08-27 5 pm - 10 pm Small 07-05-16 Mayfie, Kathryn 07-07 11 am - 4 pm Large 07-05-16 Lillemo, Bonnie 07-19 5 pm - 10 pm Large 07-05-16 Yoraw, Delores 08-30 11 am - 4 pm Large 07-05-16 Sapper, Laurie 08-31 11 am - 4 pm Large 07-05-16 Johnson, Leslie 09-17 11 am - 4 pm Large 07-05-16 city of olden MEMORANDUM valley Physical Development Department 763-593-8095/763-593-8109(fax) Executive Summary for Action Golden Valley City Council Meeting July 5, 2016 60 Day Deadline:July 11, 2016 Agenda Item 4. A. Public Hearing- Major PUD Amendment Plan for North Lilac Drive Addition PUD No. 42, Amendment #6 - 810 Lilac Drive North - M+O Properties, Applicant Prepared By Emily Goellner, Associate Planner/Grant Writer Summary M+0 Properties is requesting an amendment to the North Lilac Drive Addition PUD to remodel the existing office building and construct an addition at 810 Lilac Drive. The property is currently owned by First National Bank after foreclosure by the previous owner. It is located in PUD 42, which also includes the property located to the north at 820 Lilac Drive. This building is the last remaining portion of the former Holiday Motor Hotel, which was built in 1947. After the buildings were vacant for several years, a PUD plan was approved in 1984 to allow for the conversion of the hotel to office use. The underlying Zoning designation of these properties is Business and Professional Offices. This proposal meets most requirements for Business and Professional Offices in Golden Valley. Many of the inconsistencies are due to existing conditions. The applicant plans to build a 2,510 square foot warehouse addition on a portion of the existing parking lot. In this location, a patio with seating, additional landscaping, trash and recycling storage, and bicycle parking would also be provided. The plan also includes the repaving of the surface parking lot and restriping of the parking spaces in order to bring them into compliance with City Code and ADA requirements. The applicant proposes that the building continue to be used for business, office, and clinic tenants with warehouse and storage space available. Retail sales or other activities that are commercial in nature are not anticipated due to constraints in site access, parking, and building design. All new tenants would operate under standard business hours (7am-6pm Monday-Friday) with some potential for limited hours on Saturdays between the hours of 9am and 4pm. Neighborhood Meeting The applicant hosted a neighborhood meeting on June 6, but there were not any residents in attendance. Planning Commission Recommendation The Planning Commission reviewed the proposal on June 13 and unanimously recommended approval. One condition of approval was added to the recommendation, which requested a snow storage plan for the site. The applicant has since provided a snow storage plan that staff finds to be adequate (see attached). In order approve an amendment to a PUD, the City must be able to make the following findings: 1. Quality Site Planning. This amendment to the PUD aims to reinvest in a property that requires updates in order to be viable in the current office market. The site is relatively small, but the applicant has placed the building addition in a location that is least impactful to its surroundings. By providing a patio with seating and bicycle parking, the applicant is improving the site for future tenants. 2. Preservation. This amendment aims to preserve as much vegetation as possible. Even though some would be removed for the proposed building addition, the applicant plans to add 6 trees and 168 shrubs and perennials to the site. 3. Efficient & Effective. The PUD amendment includes efficient and effective use of the land. The PUD plan provides for small office users to utilize this location near major highways. The size of the warehouse addition is reasonable and fits well within the current site plan. 4. Compatibility. The PUD amendment would result in an office development with a small amount of warehouse space, which is compatible with adjacent office and commercial uses. It is consistent with the Comprehensive Plan. 5. General Health. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. The PUD plan provides high- quality landscaping additions to the site, an outdoor seating area, bicycle parking, and an update to the parking lot in order to comply with ADA requirements. 6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. The PUD provision permits flexibility from other provisions in Chapter 11 of the City Code. This flexibility is permitted in order to promote the intent and purpose of the PUD section of the City Code. Staff recommends approval of Amendment#6 to North Lilac Drive Addition PUD No. 42, subject to the following conditions: 1. The plans prepared by M+O Properties, submitted on May 12, 2016, shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from the Engineering Division to Jason Zimmerman, Planning Manager,June 3, 2016, shall become a part of this approval. 3. The recommendations and requirements outlined in the memo from the Fire Department to Jason Zimmerman, Planning Manager, May 19, 2016, shall become a part of this approval. 4. A detailed Lighting Plan in accordance with the City's Outdoor Lighting requirements (Section 11.73) shall be submitted prior to the issuance of a building permit. 5. If the City determines at any time that there is an insufficient number of vehicle parking spaces at 810 Lilac Drive North, the owner shall provide the City a written parking mitigation plan to remedy the insufficiency, which shall include a shared parking agreement with an adjacent landowner. 6. A snow storage/removal plan shall be submitted to and approved by staff. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Attachments • Location Map (1 page) • Planning Commission Minutes dated June 13, 2016 (4 pages) • Memo to the Planning Commission dated June 13, 2016 (5 pages) • Applicant's Narrative (14 pages) • Memo from the Public Works Division dated June 3, 2016 (2 pages) • Memo from the Fire Department dated May 19, 2016 (1 page) • Underlined/Overstruck PUD Permit (5 pages) • Site Plans prepared by M+O Properties submitted May 12, 2016 (11 pages) • Ordinance #607, Approval of Major PUD Amendment Plan, North Lilac Drive Additional PUD No. 42, Amendment #6, M+O Properties (2 pages) Recommendation Motion to adopt Ordinance #607, Approval of PUD Plan, North Lilac Drive Addition PUD No. 42, Amendment#6, M+O Properties, Applicant. Motion to authorize the Mayor and City Manager to sign the PUD Permit for North Lilac Drive Addition PUD No. 42, Amendment#6. z a' o` r Sw en Lak 0 o a 1 t ~ P . tliac toop Subject Property: 810 Lilac Dr. N. +^ 0 _ � F w SchaperR z ,�r• a< Q State Hwy No. 55 Olson Memorial Hwy State Hwy No. 55 " State Hwy No.,55 �Ib S tate Hwy No 55 a -' CII OlsonMemorial Mwy 0 f alu Minutes of the Golden Valley Planning Commission June 13, 2016 Page 6 nson stated he knows that they are tryi to frame this area for future growth and that c arTgUftLan be made in the future, but he inks it is a slippery slope to startg what a nei hood is. He said he doesn want to parse where custo re coming from and he wan a cautious how the talk about the applica siness growth. Segelbaum stated tha ity has work hard to plan for t ea and he is not seeing how this proposal addresse ability o ensity. Waldhauser stated that if they presum re g happens then the question is how does this use fit? She said she thinks the sed use does fit in the area and that it will be a quiet site for the residential prop nea specially at night and on weekends. Zimmerman agreed that there mi of any cha s in this area for several years so the City has to think of the be tions f the short ter . MOVED by Johnson, nded by Wald user to recommend royal of the proposed Conditional Use P it. Blum reiterated t at he doesn't think this p sal is consistent with the Comp r nsive Plan which is o of the factors they are supd to consider when revie ' conditional use permits. egelbaum stated that another fa they are suppose consider is the demonstrat need for the proposed use and he n't think that een demonstrated. The motion o recommend approval failed. Commissi Jo on and Waldhauser voted yes. Co missioners Blum, Kluchka, and Segelbaum ed no. 4. Major PUD Amendment— North Lilac Drive Addition — 810 Lilac Drive North — PU-42, Amendment#6 Applicant: M+O Properties Addresses: 810 Lilac Drive North Purpose: To allow a 2,510 square foot building addition for storage and warehouse space. Goellner referred to a site plan, gave a brief history of the site, and explained the applicant's request to remodel the existing office building and to add a warehouse space, a patio, bicycle parking, a trash and recycling enclosure, and landscaping. She showed the Commission renderings of the proposed warehouse addition and the location of the patio and trash enclosure. She stated the uses on the property include offices and small clinics and that the proposed small warehouse will be accessory to the anchor office tenant, Platinum Remodeling. There will be no retail sales and no large clinic tenants. She referred to the parking requirements and stated that 47 parking spaces are required and that 48 spaces are proposed. The existing parking area will be reduced to accommodate the new addition and patio and the parking area will be resurfaced to meet City Code and ADA requirements. She added that a shared parking agreement with the adjacent property owner can be required if there is a parking shortage in the future. Minutes of the Golden Valley Planning Commission June 13, 2016 Page 7 Kluchka asked for clarification on the location of the clinic use and asked Goellner if she was referring to the pain clinic. Goellner said yes, she was referring to the pain clinic and an acupuncture clinic. Kluchka asked how this building will be differentiated/distinguished from the SUMA MRI clinic next door. Goellner asked Kluchka if he meant how the land uses were distinguished from each other. Kluchka asked how the design of the properties would be differentiated. Segelbaum asked about snow storage and removal and questioned if a condition should be added to the recommendation. Goellner said she thinks that would be an appropriate condition given the small amount of space for snow storage on this site. Segelbaum asked if any conditions regarding sidewalks should be added to the proposal. Goellner noted that the language regarding sidewalks in the application refers to internal sidewalks. She stated that Lilac Drive is too narrow to add sidewalks typically required in other PUD amendment proposals throughout the City. Segelbaum referred to bicycle parking and asked if the City cares where that is placed. Goellner said bicycle parking is typically located within 50 feet of the front door. Segelbaum asked if a landscaping permit will be required. Goellner said a landscaping plan is required, but probably not a permit because they are not removing much existing landscaping and they will be meeting the landscaping requirements and working with the pervious space as best as they can. Blum noted that the landscaping plan shows that they will be planting buckthorn. Goellner stated that staff would not support the planting of buckthorn. Segelbaum stated that nothing was highlighted in the report in regard to what is being proposed versus what is allowed in the underlying zoning district, but it looks as though one setback is being reduced. Goellner stated that the north setback would be slightly smaller. Waldhauser noted that the proposed patio is a permeable surface and asked if there has been any mention of grading the parking lot to have the patio catch some of the run-off. Ben Delwiche, architect representing M+O Properties, stated that he assumes the property owners will be looking into the amount of impervious surface on the site and noted that the plans for the proposal were done to meet the minimum requirements. Kluchka asked how this building will be distinguished from the building next door. Delwiche stated that the existing building will be getting a facelift, including paint and leaving the standing seam roof. New signage will help differentiate the properties as well. Kluchka asked why they want to maintain the existing blue metal roof. Delwiche said it is a high quality roof and it is in great shape. He added that the rest of the colors will be muted with red accessories. Kluchka said there is an opportunity to make this building visually appealing. He suggested some kind of variation in color because there is a lot of Minutes of the Golden Valley Planning Commission June 13, 2016 Page 8 the same color in a long span of wall and he would like some visual differentiation. Delwiche agreed and said there are more recent graphics with more color shown. He added that there will be textural differences as well. Segelbaum asked if there is a snow removal plan in place. Delwiche said he doesn't know if there is a plan in place currently, but there will be one. Segelbaum asked what the patio will be used for. Delwiche said it will be used by Platinum Remodeling employees and by the other tenants. Segelbaum opened the public hearing. Seeing and hearing no one wishing to comment, Segelbaum closed the public hearing. Kluchka referred to the recently constructed CenterPoint building which has a lot of white, gray and black. He said he is concerned that if the Commission doesn't tell the applicant to liven up the facade the City is going to have another gray building. Segelbaum questioned if that is part of the Planning Commission's purview. Kluchka said it is and he wants to see accurate renderings. Delwiche stated that the renderings submitted are a first rendition. He said they are proud of the look of the building and feel the color palette is appropriate given the mish-mash of buildings in the area. Kluchka said the building next door is fairly historical and is a very different style, so he is sensitive to the context here. Blum said he is excited to see this building getting some investments and he is glad the applicant is investing in Golden Valley. Segelbaum agreed and said right now the building looks like an old hotel and it will look more like an office building when it is finished. Kluchka said he doesn't think the building will clash with the area, he would just like to see more color variation across the walls. Johnson said he thinks the proposal is great and it might pressure others in the area to bring their properties up. MOVED by Blum, seconded by Johnson and motion carried unanimously to recommend approval of the proposed PUD amendment with the following findings and conditions: Findings: 1. Quality Site Planning. This amendment to the PUD aims to reinvest in a property that requires updates in order to be viable in the current office market. The site is relatively small, but the applicant has placed the building addition in a location that is least impactful to its surroundings. By providing a patio with seating and bicycle parking, the applicant is improving the site for future tenants. 2. Preservation. This amendment aims to preserve as much vegetation as possible. Even though some would be removed for the proposed building addition, the applicant plans to add 6 trees and 168 shrubs and perennials to the site. 3. Efficient & Effective. The PUD amendment includes efficient and effective use of the land. The PUD plan provides for small office users to utilize this location near major highways. The size of the warehouse addition is reasonable and fits well within the current site plan. 4. Compatibility. The PUD amendment would result in an office development with a small amount of warehouse space, which is compatible with adjacent office and commercial uses. It is consistent with the Comprehensive Plan. Minutes of the Golden Valley Planning Commission June 13, 2016 Page 9 5. General Health. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. The PUD plan provides high-quality landscaping additions to the site, an outdoor seating area, bicycle parking, and an update to the parking lot in order to comply with ADA requirements. 6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. The PUD provision permits flexibility from other provisions in Chapter 11 of the City Code. This flexibility is permitted in order to promote the intent and purpose of the PUD section of the City Code. Conditions: 1. The plans prepared by M+O Properties, submitted on May 12, 2016, shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from the Engineering Division to Jason Zimmerman, Planning Manager, June 3, 2016, shall become a part of this approval. 3. The recommendations and requirements outlined in the memo from the Fire Department to Jason Zimmerman, Planning Manager, May 19, 2016, shall become a part of this approval. 4. A detailed Lighting Plan in accordance with the City's Outdoor Lighting requirements (Section 11.73) shall be submitted prior to the issuance of a building permit. 5. If the City determines at any time that there is an insufficient number of vehicle parking spaces at 810 Lilac Drive North, the owner shall provide the City a written parking mitigation plan to remedy the insufficiency, which shall include a shared parking agreement with an adjacent landowner. 6. A snow storage/removal plan shall be submitted to and approved by staff. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Brookview Community C ter Presentation Glen uespack, HGA Architec gave a PowerPoint presentation of the design for the new Bro ,ew Community Cent . He discussed the new building which will be a two- story buildin 'th brick veneer a glass and will be clad in anodized aluminum. He showed the Co sioners the f or plans and renderings o terior and exterior of the building. He di s ed parki loading, landscgWomcreening and some of the sustainability strategies. Waldhauser referred to the ind y area and asked if it can be used for other things as well. Waguespack said t, because the entire area is full of play structures. Waldhauser asked if t nior ace uId be used as multi-purpose space especially on nights and we ds. Wagu pack sa es and explained that the plans call out senior space it won't be ex usively use or labeled for seniors. Blu ed if the child care ar will be managed by staff. Waguespack said he believes space is just available for u e and won't be staffed. Cy golden MEMORANDUM valley Physical Development Department 763-593-8095/763-593-8109(fax) Date: June 13, 2016 To: Golden Valley Planning Commission From: Emily Goellner, Associate Planner/Grant Writer Subject: Informal Public Hearing— Final PUD Plan for North Lilac Drive Addition PUD No. 42, Amendment #6—810 Lilac Drive North — M+0 Properties, Applicant Summary M+O Properties is requesting an amendment to the North Lilac Drive Addition PUD to remodel the existing office building and construct an addition at 810 Lilac Drive. The property is currently owned by First National Bank bank after foreclosure by the previous owner. It is located in PUD 42, which also includes the property located to the north at 820 Lilac Drive. The underlying Zoning designation of these properties is Business and Professional Offices. A, k_ Site History Luce UM Regi*, a, This building is the last remaining i —+ portion of the former Holiday Motor Hotel, which was built in 1947. Lilac 'it` Drive was formerly known as Holiday 4 ' 820 Lane in this area. After the buildings U e �l 1J were vacant for severalears a PUD !ii way Y ke plan was approved in 1984 to allow for the conversion of the hotel to office use. A few years later, the hotel buildings f ' ! F.r" located at 820 Lilac Drive were Poy,,,,tA„fo demolished. A major amendment was _ - = ; 810 made to the PUD in 1998 when the 2- ---_-_ I it. 4- � story office building at 820 Lilac Drive was built, which is now occupied by Endura Credit Union. Other minor t.,i '%V amendments were made in the past aswell. PUD 42 - 810& 820 Lilac Drive North - Site Map Summary of Proposal Even though this building may also be remodeled as part of this project, the interior remodeling does not require any change to the PUD. Therefore, this analysis is focused on the changes to the exterior of the building and the site plan. The existing 2-story building is 20,109 square feet. The applicant plans to build a 2,510 square foot warehouse addition on a portion of the existing parking lot. In this location, a patio with seating, additional landscaping, trash and recycling storage, and bicycle parking would also be provided. The plan also includes the repaving of the surface parking lot and restriping of the parking spaces in order to bring them into compliance with City Code and ADA requirements. The applicant proposes that the building continue to be used for business, office, and clinic tenants with warehouse and storage space available. Retail sales or other activities that are commercial in nature are not anticipated due to constraints in site access, parking, and building design. In accordance with City Code, the introduction of any commercial use such as retail to this property would require Planning Commission and City Council approval. It is stated in the application that all new tenants would operate under standard business hours (7am-6pm Monday-Friday) with some potential for limited hours on Saturdays between the hours of gam and 4pm. Comparison to Underlying Zoning Requirements Even though a PUD provides for flexibility, it is helpful to understand how this proposal compares to the City's Zoning requirements. This proposal meets most requirements for Business and Professional Offices in Golden Valley. Many of the inconsistencies are due to existing conditions. A PUD was created in 1984 because the existing buildings did not meet setback requirements, the minimum parking requirements could not be met under typical calculations, and the owner at the time was proposing a new type of land use that would incorporate a mixture of office and residential in the same building. Comparison to Business & Professional Offices Zoning District Regulations Note:Many requirements within the underlying Zoning District are flexible in a PUD approval Regulation Required Proposed Use Office is permitted Office Height 3 stories maximum 2 stories Structure Coverage 40% maximum per lot 30% (810 Lilac Drive only) 20% (entire PUD) Impervious Surface 80% maximum for entire PUD 81%(810 Lilac Drive only) 73%(entire PUD) Minimum Setbacks Front: 35' Front: 9' (existing condition) Side: 20' Rear: 1' (existing condition) Side: 20' Side -South: 1' (existing condition) Rear: 30' Side- North: 6' proposed 9' (existing condition) Lot Area Minimum 1 acre per lot .97 acres(810 Lilac Drive only) 3.4 acres(entire PUD) Comparison to Business & Professional Offices Zoning District Regulations Note:Many requirements within the underlying Zoning District are flexible in a PUD approval Regulation Required Proposed Lot Width Minimum 100 feet 275 feet Minimum Car Parking Office: 48 spaces proposed 1 space per 250 square feet 11,362 square feet_250 =46 spaces required Warehouse: 1 space per 3,000 square feet 2,510 square feet_ 3,000 = 1 space required 47 spaces required Minimum Bicycle Parking 10%of required car parking 6 spaces proposed = 5 spaces required Parking This site requires a minimum of 47 parking spaces and the applicant plans to provide 48 spaces. Since 1984, parking requirements have been calculated slightly different than usual due to the unique reuse of the building. This building was originally used as separate motel units in which each unit has an individual restroom. There is an unusual amount of restrooms when compared to a standard office building. In past approvals, the restrooms have not been included in the square footage that is used to conduct the parking calculation. Staff is comfortable with this method. The applicant also removed the stairway and mechanical room square footage from the parking calculation since it is not space occupied by an office or warehouse use. Staff does not typically remove these areas from the calculation, but a PUD provides for flexibility in parking requirements. Staff finds that the parking on this site will be adequate since retail sales and other commercial uses will not be permitted. If there is a shortage of parking in the future, the applicant will be required to pursue a shared parking arrangement with surrounding property owners. At that time, staff will also work the applicant to assess the reasons for the parking shortage and work to create a plan that mitigates against any future parking shortages. Bicycle Parking The City of Golden Valley requires 5 spaces on this property, which is 10%total car parking required. The applicant has provided 6 spaces. The bicycle parking spaces would be located on the pervious patio. Building Materials The new addition will consist primarily of metal panels and concrete masonry units, which is similar or complimentary to the existing building. Architectural elevations are included in the application and provide more detail on the horizontal and vertical texture that is provided for visual interest. The colors of the exterior materials will include dark blue, gray, black, and red. Tree & Landscaping Requirements The applicant has submitted landscaping plans which indicate a significant concentration of trees and landscaping around the perimeter of the site. The applicant plans to plant 6 new trees, 168 shrubs and perennials, which meets the City's minimum landscape requirements. Engineering The Engineering Division has addressed site access, sanitary sewer and water services, landscaping, and stormwater management within the attached memorandum and no changes to the proposed plan are necessary. Engineering staff recommends approval of the proposed plan. Fire Safety The Fire Department is recommending approval of the proposed plan, as stated in the attached memorandum. There are no outstanding issues to address at this time. Development Timeline If this proposal is approved by City Council, M+O Properties and Platinum Remodeling would like to begin construction in August. The applicant hopes to have the project complete on January 2, 2017. Signs and Lighting A detailed Lighting Plan will be required prior to the issuance of the building permit. The Lighting Plan must comply with the outdoor lighting requirements in the City Code. The applicant noted that it's likely that the existing lighting is not compliant with City Code, which will be replaced in order comply with Code. The applicant has provided a Signage Plan, which is consistent with City Code. Neighborhood Meeting The applicant hosted a neighborhood meeting on June 6, but there were not any residents in attendance. Findings for Approval In order approve an amendment to a PUD, the City must be able to make the following findings: 1. Quality Site Planning. This amendment to the PUD aims to reinvest in a property that requires updates in order to be viable in the current office market. The site is relatively small, but the applicant has placed the building addition in a location that is least impactful to its surroundings. By providing a patio with seating and bicycle parking, the applicant is improving the site for future tenants. 2. Preservation. This amendment aims to preserve as much vegetation and pervious Even though some would be removed for the proposed building addition, adds roughly 63 trees, 503 shrubs, and over 1,000 perennial and grasses to the site 3. Efficient & Effective. The PUD amendment includes efficient and effective use of the land. The PUD plan provides for small office users to utilize this location near major highways. The size of the warehouse addition is reasonable and fits well within the current site plan. 4. Compatibility. The PUD amendment would result in an office development with a small amount of warehouse space, which is compatible with adjacent office and commercial uses. It is consistent with the Comprehensive Plan. 5. General Health. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. The PUD plan provides high- quality landscaping additions to the site, an outdoor seating area, bicycle parking, and an update to the parking lot in order to comply with ADA requirements. 6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. The PUD provision permits flexibility from other provisions in Chapter 11 of the City Code. This flexibility is permitted in order to promote the intent and purpose of the PUD section of the City Code. Recommendation Staff recommends approval of Amendment#6 to North Lilac Drive Addition PUD No. 42, subject to the following conditions: 1. The plans prepared by M+O Properties, submitted on May 12, 2016, shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from the Engineering Division to Jason Zimmerman, Planning Manager, June 3, 2016, shall become a part of this approval. 3. The recommendations and requirements outlined in the memo from the Fire Department to Jason Zimmerman, Planning Manager, May 19, 2016, shall become a part of this approval. 4. A detailed Lighting Plan in accordance with the City's Outdoor Lighting requirements (Section 11.73) shall be submitted prior to the issuance of a building permit. 5. If the City determines at any time that there is an insufficient number of vehicle parking spaces at 810 Lilac Drive North, the owner shall provide the City a written parking mitigation plan to remedy the insufficiency, which shall include a shared parking agreement with an adjacent landowner. 6. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Attachments Location Map (1 page) Memo from the Public Works Division dated June 3, 2016 (2 pages) Memo from the Fire Department dated May 19, 2016 (1 pages) Site Plans prepared by M+O Properties submitted May 12, 2016 (24 pages) M+O TABLE OF C . , PAGE 0 PROPERTIES LETTER FROM APPLICANT - M+O PROPERTIES NARRATIVE DESCRIPTION i GENERAL PARCEL DESCRIPTION PROPERTY BACKGROUND SITE/ DEVELOPMENT PLAN 1-3 PUD PROPOSAL COMPONENTS ■ Land Uses and Proposed Sgft ■ Location of Buildings ■ Existing & Proposed Roadways &Accesses ■ Proposed Parking Areas • Pedestrian Areas &Site Amenities ■ Site Maintenance • Fencing 15 PRESERVATION PLAN • Intent/Description Of Work • Wetlands & Ponds ■ Buffers ■ Tree and Landscape Plan 5 STORMWATER MANAGEMENT PLAN ■ Impervious Surfaces • Applicable & Non-Applicable Codes ■ Tree and Landscape Plan 6 TRANSPORTATION &PARKING PLAN • General Description • Roadways and Access Driveways • Parking ■ Impervious Surfaces 7 UTILITY & LIGHTING PLAN BUILDING // PROPERTY 7 BUILDING;CODE ANALYSIS CONDITIONS 7-8 OCCUPANCY 9-10 ARCHITECTURAL PLANS 1 `1-12 SIGNAGE 13 SCHEDULE. APPENDIX J ATTACHMENTS Attachments ■ 1/1 Compliance- Work Order for Correction • A0.0 As-Built Survey • A1.0 Site Plan ■ A2.0 Landscape Plan ■ A3.0 Code Review • A4.0 J A5.0 Overall & Enlarged Renovation Pians ■ A6.0 Elevations ■ A7.1-.4 Renderings Sa MAY 12 206 M+O Properties 810 Lilac Drive North /PUD #42 Golden Valley, MN 55422 I. NARRATIVE A. The purpose of the presented PUD amendment is to approve an addition to the existing property at 810 Lilac Drive North, which is part of a larger renovation to the overall property in an effort to revitalize the neglected building, combine several small units into one office suite and add needed warehouse/storage space for the larger combined tenant unit. B. GENERAL PARCEL INFORMATION 1. Address: 810 Lilac Drive North 2. Property ID: 19-029-24-21-0019 I PUD#: 42 4. Area: 0.97 acres(42,172sgft) 5. Lot Perimeter: 9451f (N-140; E-274;S-230;W-328) b. Year Constructed: 1958 C. PROPERTY BACKGROUND 1. Originally constructed as part of 3 building motel complex that included a restaurant and bar, the north two buildings were demolished sometime in the mid-90's to accommodate the current building at 820 Lilac. The southernmost building, 810 Lilac Drive North, was converted to business and professional office suites around that time period and is currently operating as such. With minor renovations to date,the building has fallen into disrepair and is in need of general maintenance as well as re-finishing to provide a desirable business and professional office location for prospective tenants. 11. SITE/DEVELOPMENT PLAN A. PUD PROPOSAL COMPONENTS 1. The following address the existing and proposed changes to the site plan to accommodate the general building re-configuration in line with the overall city codes and intent of the Planned Unit Development provisions. B. LAND USES AND PROPOSED SQUARE FOOTAGES 1. The property parcel will remain the size as existing. The existing building footprint is approximately 20,109sgft of total lot coverage, which is currently being utilized as business office space and shall remain as business and professional office space. An addition to the northwest end of the existing building will add 2,510sf total to the overall footprint and bring the total building footprint to 22,619sf. This addition will be utilized as support storage and warehouse space for the fourteen existing tenant units that will be combined into a single larger office suite. At a total lot square footage of 42,172sgft, the building currently occupies approximately 25% of the total lot. After the proposed building addition, the building footprint will increase 5%to 30%of the total building to lot coverage. Page 1 of 13 M+O Properties 810 Lilac Drive North /PUD #42 Golden Valley, MN 55422 C. LOCATIONS OF BUILDINGS 1. See attached site plan with location of existing building and proposed location of building addition. The building addition will encompass the far north end of the existing north stair tower and extend directly west towards Lilac Drive, splitting the current single parking lot into 2 separate parking areas. The 'L-shaped'general footprint of the existing building is very linear with the most prominent leg parallel to main access street, Lilac Drive, and extending north. The proposed addition to the west creates more of a C-shaped building with a central entrance courtyard that contains all tenant office access at the prominent elevation and allows the less desirable features, such as trash storage/access,overhead doors and other service entrances to be at an elevation of lesser prominence at the far north. D. EXISTING& PROPOSED ROADWAYS AND ACCESSES 1. No roadways or access points from roadways will be altered from the existing configuration. E. PROPOSED PARKING AREAS 1. The existing parking area will remain in the same footprint as currently functioning. As previously mentioned, the proposed addition to the West and North Elevations will split the current parking lot into two separate parking areas that will be accessed by the separate drive accesses from the west. The proposed parking lots will be revised to be compliant with ADA/Handicapped code requirements, which it is currently not in compliance with. This will require the relocation of the 2 ADA parking stalls to a more central location on the east side of the lot with a central access aisle and compliant curb cuts. Also,the entire parking lot footprint will be re-surfaced with new asphalt topping to correct existing elevation changes, and water ponding at deteriorating/pitting existing concrete surface. As the current stalls vary in their sizes, the new surface will be re-painted to the correct, City mandated parking stall dimensions of 9'-0" deep and 18'-6"wide for 90-degree parking. See Section on Transportation/Parking and Building Occupancy for further discussion of the existing and proposed parking counts, as well as the applicants' ability to accommodate general building patronage. F. PEDESTRIAN AREAS&SITE AMENITIES 1. Sidewalks: The larger extent of the existing pedestrian walkways will remain in the same configuration. The largest renovations will involve the revision around the addition to provide access between the newly split parking lot areas. 2. Public and Common Areas: There are currently no common or public areas on the existing site. The added access between the north and south parking lot will have a pervious patio area that flanks the relocated trash and recycling storage area with bike racks and table seating. Six bicycle parking spots will be accommodated on the site,where none was present previous. In addition to the patio area to the west of the addition,the southern inside corner of the existing building contains an area that is lightly landscaped with only 2 shrubs Page 2 of 13 M+O Properties 810 Lilac Drive North / PUD #42 Golden Valley, MN 55422 and a smaller tree that we would like to convert to more densely vegetated area with 2 seating areas directly off the access sidewalk with benches. 3. City Amenities: There is currently no access to any recreation and service areas nearby with no plans for future extension to connect to any in the area. Existing building and adjacent parking lot are impeding on any possible connection routes. G. SITE MAINTENANCE 1. The property will be maintained by the new building Owner, including all landscaped or grassed areas, public and common spaces and impervious surfaces, such as sidewalks, patio area and overall parking lot. a. Snow Storage and Removal: There is pervious surface space at the perimeter of all parking areas that would allow for snow storage and filtration via landscaped and grassed areas. Any excess snow removal that cannot be accommodated within the site will have to be removed off-site location, which will be contracted by the Building Owner. b. Solid Waste Management and Recycling Plan: Waste management and recycling program will be taken care of by a contracted company for the property. The designated area will be serviced weekly on the dates determined by the trash service. The location for trash and recycling shall be directly to the west of the addition. This area will be screened by a eight foot (8') high fence system that will completely hide both bins, but allow for easier and quicker access as it is closer to the street and drive access. This will also act as a limit to the north side of the patio area and will be surround by landscape to help alleviate any concerns with odor. In addition, a recycling program will be introduced to the property, which was not previously available. It is anticipated that all items available for recycling shall be accommodated including paper products,plastic,metals, and glass. H. FENCING 1. The only fencing that shall be added to the site shall be that surrounding the revised location of the waste and recycling area. As shown on the elevations and site plans, the overall footprint of the area is 20'W x 10'D x 8'H directly to the west of the addition. This area is closer to the driveway access and shall allow for direct access by all patrons via 4'W gate door at the south elevation and access by contracted company on the north side with double doors at approximately 12'W. The finishes show on the elevation and intended for installation shall be a structural tube frame that is painted black to match the re-painted railing system with inset sealed cedar planks running horizontally in varying sizes. II. PRESERVATION PLAN A. INTENT/DESCRIPTION OF WORK 1. The proposed site work is based on the revisions required to the existing site to construct the addition to the west of the north end of the building. The larger site Page 3 of 13 M+O Properties 810 Lilac Drive North / PUD #42 Golden Valley, MN 55422 plan intent will remain as is, with a general re-freshing of the existing vegetation areas and significant amount of infill to comply with the following requirements. B. WETLANDS AND PONDS 1. The north end of the property is adjacent to a small holding pond that is roughly 30' from the edge of the property line, which is flanked by the existing parking lot. There are existing native grasses, and shrubs that line a portion on the pond. It is the intent of the applicant to work with the City Forestry Department to determine if the existing landscape supplies enough of a riparian buffer strip to satisfy the requirements of the Section 4.32 - Tree and Landscape Requirements. There is limited amount of the current property available between the pond and the existing parking area,which should be taken into consideration. C. BUFFERS 1. The position of the existing building at the far southeast corner of the building allows for limited amount of buffers along the south and east edges of the property. The south edge of the property contains a line of large bushes that extends the length of the building from east to west that will be maintained as is. The east edge of the property is approximately 5' feet to an adjacent drive that services the residential condos directly behind the building, which has limited capacity to accommodate any vegetation as the higher elevation does not allow access to the space from the larger building grade elevation. However,just beyond the north end of the building on the east side,there is a retaining wall that currently has 12-14 cedar trees that act as a buffer to the adjacent property. A portion of the trees will need to be removed to accommodate the addition and have been accounted for within the allowed tree removal quantities as discussed further. The applicant would like to maintain the west property edge to the property to maintain the visibility to the property from the street. There is a number of trees that are large in overall size/height and the addition of more significant trees would impede on the property visibility. The north elevation was previously discussed as the required riparian strip to the adjacent pond. D. TREE AND LANDSCAPE PLAN: 1. Tree and Landscape Permit: The applicant is not increasing the impervious surface within the existing lot by 10%. Therefore, we believe that a tree and landscape permit shall not be required, unless otherwise noted or directed by further requirements. 2. Tree Removal Allowance: Per Golden Valley City Code, Legacy Tree and Significant Tree removal shall only be removed in accordance with a City-approved Tree and Landscape Plan with mitigation being required if the total number of existing trees meet or exceed 30% for Single-Phase Development. The applicant is not altering 30% of the total number of existing trees on the lot. 3. Minimum Landscape Requirements: The applicant understands the importance of landscape for filtration of storm water and to support to local ecological system and therefore is submitting the landscape plan with the intent to bring the existing property up to the minimum levels for development. Page 4 of 13 M+O Properties 810 Lilac Drive North /PUD #42 Golden Valley, MN 55422 Per the Business and Professional Office zoning, one tree shall be provided per 50 linear feet of lot perimeter and one shrub/perennial shall be provided per 5 linear feet of lot perimeter. The existing property is 945 linear feet of total lot perimeter yielding 19 trees and 189 shrub or perennials be provided for compliance. 4. Tree Protection: All site redevelopment shall comply with the required standards for tree protection to ensure the existing vegetation is maintained throughout the duration of construction. I11. STORMWATER MANAGEMENT PLAN A. All below items are included to address the Stormwater Management requirements as dictated by Section 4.31 - Stormwater Management. The total existing impervious site area is calculated at just under 33,000sgft with the total anticipated disturbance to be limited to approximately between 3,000-3,300 sqft. B. IMPERVIOUS SURFACES 1. With the existing impervious surfaces currently at approximately 33,000sgft over the total site area of 42,172sf, the existing impervious surface coverage is 78%. The proposed site redevelopments will add 1,110sgft of additional impervious surfaces with several areas of previously impervious surfaces being converted to pervious surfaces. The total proposed impervious surface coverage will be revised to be approximately 81%. C. NON-APPLICABLE CODES/PERMITS: Based on the current code requirements, we believe that the following are not applicable due to the provisions described: 1. NPDES/Minnesota Pollution Control Agency: Less than one acre of land will be disturbed by the proposed activities. 2. Bassett Creek & Minnehaha Creek Watershed Districts: The property in discussion is not within either districts. 3. Post-Construction Stormwater Management: The redevelopment of the site does not impact or disturb at least one half acre of land OR disturb 15% of the existing impervious surfaces. Therefore, we believe that the project as proposed does not require submittal of Stormwater Management Plan. D. APPLICABLE CODES: Based on the requirements, the applicant understands that the following will be required for completion of the project. 1. Golden Valley Stormwater Management Permit: The proposed will be required to obtain a City of Golden Valley Stormwater Management Permit as the proposed activities will involve the following activities: a. Construction, installation, demolition, modification or expansion of a building foundation wall. b. Cutting, filling, disposal, hauling in, or storage of more than thirty (30) cubic yards of Soil. c. Construction, reclamation, expansion,removal or modification of a parking lot. Page 5 of 13 M+O Properties 810 Lilac Drive North/PUD #42 Golden Valley,MN 55422 2. General Performance Standards: In addition to the above requirements, it is understood that all General Performance Standards shall be compiled with for the duration of construction and further beyond while operating the property. IV. TRANSPORTATION AND PARKING PLAN A. GENERAL DESCRIPTION 1. Lilac Drive North operates as a minor collector street that runs north to south along the east side of Highway 100 just north of Highway 55 (Olson Memorial). The transportation analysis zone(TAZ) is listed as 704. The applicant is not aware of any planned road construction at this area. B. ROADWAYS AND ACCESS DRIVEWAYS 1. As previously discussed, the existing roads and access driveways shall remain as currently configured utilizing the existing curb cuts. As existing,the redevelopment maintains all existing general traffic volumes and projections for the site. Due to this there is no options or alternatives to the site proposed site use and rationale in regards to the street,driveways and general site access. C. PARKING 1. Revised Site Plan: The addition of the warehouse at the northwest of the existing building will split the existing parking lot into two separate parking areas. See attached plan with layout and dimension of all spaces and drive aisles, including total count of spaces per parking bank and access from parking to building and between lots. 2. Building Occupancy: As discussed further in later section addressing the existing and proposed square footage of the building, the existing building occupancy is calculated as 44 occupants and the revised building occupancy is calculated at 47 occupants. 3. Parking Counts: The existing parking lot accommodates approximately 62 total parking spaces with 1 ADA/handicapped accessible unit. The applicant proposes to reduce the total number of parking spaces to the accommodate the building addition and the reduction will total 14 spaces to reduce to a total of 48 parking spaces. In addition, the existing ADA/handicapped accessible parking spaces are non- conforming in overall count and location. This will be revised to comply with current codes. a. Shared Parking: If the current parking allowances becomes full at interval peak time periods, the applicant is able to explore the option to contract parking spots from adjacent lots within properties to the North, West& South based on immediate need or as arises. b. Occupancy Hour Balance: The existing building tenants operate at general building hours, which typically can extend Monday through Friday from lam to 6pm and Saturday from gam to 4pm. These hours are extended for a typical day for most businesses,which is due to the likelihood that different businesses operate at different hours throughout the day and have peak usage times that differ from adjacent businesses. Any offices relating to construction work or Page 6 of 13 M+O Properties 810 Lilac Drive North /PUD #42 Golden Valley,MN 55422 trades will generally operate earlier in the day from 7-4, however, medical clinics may operate at later time with hours generally from 9-10am until 6-7pm. This does not help to alleviate mid-day time periods when all businesses will be in operation, but generally employees will be coming and going more frequently for off-site meetings or other similar activities, which will help to balance the parking situation on a daily basis. 4. Impervious Surface Coverage: The existing impervious surface percentage across the existing site has been calculated as 78%. The majority of the proposed addition is over the existing parking lot and does not contribute to additional square footage. A small extension directly of the north side of the existing building will remove a retaining wall with associated grasses and landscaping that will be converted to impervious surfaces. The applicant has attempted to offset the addition square footage of impervious surfaces by providing the patio surface as a pervious surface and not a hard-scaped patio surface. This will allow for a larger amount of stormwater filtration helping alleviate the already dense site conditions. However, even with the pervious surfaced patio area to the west of the addition, there is an increase in the overall impervious surfaces to the overall site of a total of 3% increasing overall to 81%. This is above the City code required 80% maximum for business applications. Due to the reduction in overall parking spaces, it is presented that the 1% overage could be to margins of square footage measurements and would be willing to entertain cost effective suggestions for impervious reduction that would be further contribute to an overall reduction to parking stalls. V. UTILITY&LIGHTING PLAN A. UTILITY PLAN 1. All existing utilities and infrastructure services shall remain as existing, including the existing water service,and electrical. 2. Inflow/infiltration Compliance: The City has completed the required 1/1 inspection of the main sanitary sewer lines, which it has determined shall require correction prior to any work beginning at the property. See attached contract for correction work. B. LIGHTING PLAN 1. The existing property currently has three overhead parking light fixtures; see site plan for exact locations. Based on the final approved site development plan, the lighting shall be revised to be compliant with requirements for Parking Lot Lighting (11.73, Subd 10), which mandates the minimum level of footcandles of 0.2fc and maximum level of 4.Ofc. We are currently in the process of determining the existing lighting fixture output and configuration, but generally believe that the lighting levels are too low and shall be supplemented with the final site layout within the set parameters. In addition, the existing fixture may contribute to light trespass and/or do not have automatic shut-offs/reduction for light curfew, which shall be fully amended to comply with the correct City mandated codes requirements. Page 7 of 13 M+O Properties 810 Lilac Drive North / PUD #42 Golden Valley, MN 55422 VI. BUILDING CODE ANALYSIS A. GENERAL LISTING:. The current code plan is included within the Appendix section and fully references applicable codes for renovation and new construction. The applicant has completed an initial plan review with the City of Golden Valley, and general layout, egress and other items were agreed to as currently presented. 1. The following is a general overview of the code review data for the building: 'B' -Business/'S-l'-Storage; No separation Occupancy: required Building Construction: Type IIB; Masonry Exterior Walls with Wood Roof Construction Automatic Fire Sprinkler: Existing-Yes;Addition-Yes Al. OCCUPANCY A. PARCEL POPULATION INFORMATION 1. The property in proposed for amendment is a previously approved Planned Unit Development (#42)that is included with the property to the North (820 Lilac Dr N). The underlay zoning use of the total parcel is listed a 'Business & Professional Offices' use. The buildings directly to the West (800 Lilac Dr N) and South (604 Lilac Dr N) are both zoned as 'Commercial'. The properties directly to the East (600 Lilac Dr N) is zoned as`Medium Density(R-3)'. As the building currently operates as business and professional office space,this will be maintained with any renovations and tenants. The building is at about 40 % capacity currently with several existing tenants remaining in place, and some shall be re-located to accommodate new construction. All new tenants will be professional office space and operate during standard business hours with possibly limited Saturday hours. No overnight or tenants utilizing their space as a residential unit will be allowed. B. BUILDING OCCUPANCY/DENSITY 1. As the building was originally constructed as a motel with individual restrooms in each individual unit that currently operates as tenant space, the amount of associated square footage that these restroom occupy is significant to the overall square footage of the building. As shown in the charts listed below, approximately 27% of the total occupiable tenant unit square footage for each unit can be attributed to the existing restrooms. For this reason, the applicant proposes that the actual building occupancy be calculated without the inclusion of the restroom square footage as these spaces will not be occupiable space for a business office space. This is reinforced by the way the current tenant suites are utilizing the leased individual office suites, which is as single occupant office suites with minimal storage and the single restroom. Page 8 of 13 M+O Properties 810 Lilac Drive North/ PUD #42 Golden Valley,MN 55422 2. Existing: The existing building has 39 total units in varying square footage. The total occupiable square footage without counting individual unit restrooms', circulation spaces (stair towers and exterior walkways), mechanical rooms and storage spaces is approximately 10,880sf. Individual Total Net Individual Existing Bldg Space Net Total Net Net Assignable Assignable 34 Tenant Suites 352sf 257sf 11,968sf 8,738sf 4 Tenant Suites 475sf 380sf 1,828sf 1,520sf 1 Tenant Suites 1182sf 720sf 1,182sf 720sf 39 Tenant Units -- -- 14,978sf 10,978sf This total do not include the circulation area (431sgft) and storage/mechanical (1635sf)for a total gross square footage of 17,044sgft of occupiable building space. Based on the total net assignable square footage of the business spaces and applying the occupancy load factor per use as mandated by City Section 11.70,the total number of occupants can be calculated at 44 total occupants. 3. Proposed: After renovations, the building will contain 26 total tenant units, including 22 identically sized units, 2 larger units that occupy the ends of the building and 2 slightly larger units at the west end. The revised square foot total quantities per space are listed below: Individual Total Net Individual Existing Bldg Space Net Total Net Net Assignable Assignable 22 Tenant Suites 352sf 257sf 7,744sf 5,654sf 2TenantSuites 475sf 380sf 1,828sf 1,520sf 1 Tenant Suites 1,182sf 720sf 1,182sf 720sf 1 Tenant Suite 4,573sf 3,468sf 4,573sf 3,468sf (Renovated) 26 Tenant Units -- -- 15,327sf 11,362sf Warehouse -- -- 2,510sf 2,510sf SQFT Sub-Total: 17,837sf 13,872sf As previous, these totals do not include the circulation areas at the open air stair towers (431sgft) and the storage/mechanical room (1635sf) for a total net square footage of 17,044sgft of occupiable building space. Based on the total net assignable square footage of the business spaces (11,362sf) and added warehouse space (2510sf),the applied occupancy load factors would be Page 9 of 13 M+O Properties 810 Lilac Drive North / PUD #42 Golden Valley, MN 55422 1 occupant per 250sf for business uses and 1 occupant per 3,000sf for warehouse/storage space. The total calculated occupants would be approximately 47 occupants(46+1). 4. Building Schedule-Hours: As discussed previously in Site Development,the building will operate and be occupied during regular business hours of Monday through Friday from 7am-6pm and Saturday from 9-4. There is no overnight or sleeping quarters. 5. Life-Cycle & Affordable Uses: While the property is not intended for affordable residential housing, the commercial space that is provided does attempt to fill a need for smaller to mid-sized office,and individual office/business suites. VIII. ARCHITECTURAL PLANS A. GENERAL 1. All architectural overall building plans, renovated office suite plans, elevations and 3-D renderings are included within the Appendix section, which are referenced throughout this section. Photo-realistic renderings incorporating all color schemes and finishes shall be presented at both the Planning Commission and Council meetings. B. FLOOR PLANS 1. Fourteen (14) existing tenant suites will be converted to a larger, single office suite with attached storage and warehouse space. This office area will cover seven (7) first floor units and seven (7) second floor units that are stacked directly above each other, located on the very north end of the existing building and encompass the north stair tower W. A portion of the existing floor on the second floor will be removed to accommodate a two-story lobby that will be accessed by a new exposed stair system in lobby. Open offices, a larger conference room, office and workshop storage spaces, employee kitchen, restrooms, and other miscellaneous functions will all provide a mid-sized office space that could fit any number of business types. C. ELEVATIONS& RENDERINGS 1. The elevations and renderings show the general massing of the proposed building in relation to the adjacent building. All 2. Materials: The renovations will introduce metal panel wall system to the building at the addition and to the infill between bearing walls at the newly renovated office suites. In addition to the metal panel system, the other materials shall be concrete masonry units, which is what the building is currently constructed of, that will be utilized for foundation walls and standing seam roofing that will also be used. It is the intent that as tenants are contracted for lease, the individual units will be individually renovated, which will limit the palette to the proposed finishes and color options for the building. 3. Color Scheme: The existing standing seam roof system will remain in place and therefore all colors must work with the 'Dark Royal Blue' color. The applicant will re-paint the building in varying colors of dark gray and charcoal tones with black (railings and windows) and red (exterior doors) accents to work with the existing Page 10 of 13 M+O Properties 810 Lilac Drive North / PUD #42 Golden Valley, MN 55422 standing seam roof color. This palette will be complimented by the metal panel system at the addition. a. All colors are Benjamin Moore: • Dark Royal Blue(2065-20)-Color Match to existing roof system • Anchor Gray(2126-30)-Exterior Walls • Ebony King(2132-20)-Railing and Window Systems • Caliente(AF-290)-Exterior Doors&Accents IX. SIGNAGE A. PERMANENT BUILDING SIGNS 1. Total Allowable Square Feet: As the building footprint occupies over 15,OOOsgft,the total maximum sign area shall not exceed 90sgft total of permanent signage for the entire property. 2. Sign Quality: All signs shall meet all standards of quality as required by Golden Valley city code Section 4.20. The proposed signage shall be included with the final presentation to both the Planning Commission and City Council. 3. Sign Setbacks:The signage shall be placed 10'within the property 4. Building Name Signs: The proposed re-development will incorporate the mailing address of the property within the building name signage 5. Projection & Mounting: All signs shall be mounted to the building directly as required by IBC and the City of Golden Valley. Not sign shall project more than 6" from the face of the anchorage point. In addition, all signs will maintain the required edge setback on the building at each attachment point. 6. Multi-Tenant Signs: All tenants shall be listed at a monument sign located in the central island from the main access drive lane. B. SIGNAGE INCLUDED 1. Drive Entrance Mounted Signage(1) 2. Wall Signs(5) 3. Window Signs(22) 4. Monument Sign(1) C. SCHEDULE 1. See following signage schedule for general parameters of signage. Page 11 of 13 M+O Properties 810 Lilac Drive North / PUD #42 Golden Valley, MN 55422 v i 3 0 h � CL p m iu a m ` O n j m a a w O C1 a c c v o 2 0 0 a E .c u s s 8 O m u a u m •S m U n' w w r O W w Q O CO OM CO u. O O z m O CO N o _ m n Z Z Z Z m nP a Z m a � w J J d N N O O L L fV � a CC 0 c c E E v u v v c m O m = = 7 � O O to E U m � bflC c bD OA O C C 4AJ o m d. g T 5 > � _ > � s _ w E E �' E °q o 3 — O m m O m _ u > m m m z u 3 v 3 w o > Q v ro O W O u. � w N X X X X X X X X d N V CO m N In o0 to Cu11 W O Z O Z O O c c Q [D — N 2 .i -0 W V U m N u Oa >C 2� y O N c c J W i9 O ma O m u OU N N u' O CO C > �Cp O O t' O O > i N C_ W = L a N H O O Qi Q/ N m N O G N ~5 Q Z Q O m w c 0 CF C c c c 40 N 5o bD N � VI tll c c c O W m O a m m 0 m C C {!! C C O E yam'. N g v a a_ Z f- O E N ti v m ao m s n c h0 y O Vf S� m4 m t/=1 CO V7 CO J m Page 12 of 13 M+O Properties 810 Lilac Drive North / PUD #42 Golden Valley, MN 55422 X. SCHEDULE A. Once the submittal to the Council is approved, the applicant anticipates submitting a complete construction document set to the Plan Review department for permitting. After the construction documents are approved and all permits obtained, the schedule will begin as soon as possible, with the latest being August 1, 2016 and construction extending until May of 2017 for all permit closeout and project finalization. N c 2016 17 Y � o a Task Description ¢ o z o Design presentation to GV Planning Committee 5/13/16 5/27/16 2 weeks YFinalize signage,colors,and finishes SUc Revit/CAD design tweaked as needed m City Council Meeting-get on theagenda 5/27/16 7/8/16 6 weeks g A rovol 7/8/16 7/15/16 1 week Building Permit Application/Ap rovai 7/15/16 7/29/16 2 weeks Start.Construction 8/1/16 8/15/1.6 2 weeks 11101 Finalize bids/scope of subcontractors 1111011 Schedule the project Break Ground Construction 8/15/16 1/2/17 19 weeks Excavation 8/15/16 8/22/16 1 week Foundation System Installation 8/22/16 8/29116 1 week Concrete slabs/sidewalk/curb repairs 8/29/16 9/5/16 1 week CMU Walls 8/29/16 9/5116 1 week Structrual Steel Framing 9/5/16 9/19/16 2 weeks Roofing System-EPDM&Standing Seam 9/12/16 9/26/16 2 weeks Exterior Insulated Wall Panel Systems with windows 9j19/16 9/26/16 1 week and doors Sheet Metal Flashing &Windows/Door Installation 9/26/16 8/1/16 1 week Existing Building-Interior/Exterior Demo and Framing 8/1/16 9112/16 6 weeks r Existing Building-Structural Steel Stair&Railing 9/12/16 9/19/16 1 week Electrical Rough in 9/19/16 10/3/16 2 weeks a Plumbing Rough-in 9/12/16 9/26/16 2 weeks HVAC Rough-in(partial under slab,then after framing) 8122/16 9/26/16 5 weeks o Sprinkler Rough-in 9/26/16 10/3/16 1 week u Floor Slab Patching @ Existing Building 9/26/16 10/3/16 1 week Insulation 10/3/16 10/10/16 1 week Drywall 10/10/16 10/31/16 3 weeks Bathroom/kitchen finishes(tile,appliances,plumbing 9/26/16 11/14/16 6 weeks and elec fixtures) Millwork-Trim,Cabinets,Interior Doors 10/24/16 11/21/16 4 weeks Interior other-Painting,Railings/Stairs,Flooring 10/10/16 12/5/16 8 weeks Exterior Painting of Existing 8/15/16 10/31/16 11 weeks Signage 9126/16 10/31/16 5 weeks Landscaping-Rock/Mulch,Plantings 8/15/16 10/24/16 10 weeks Parking lot-Patch,Re-Surface Top,Re-Striae Parking 9/26/16 10/10/16 2 weeks Stalls Patio Area Finishes-Benches,Tables,Bike Rack, 9/5/16 11/14/16 10 weeks Fence around trash/recycling enclosure 10/10/16 11/14/16 5 weeks Close-out Warranty and Final inspections 11/14/16 1/2/17 6 weeks Proposed schedule will be updated continuously and pushed to finish sooner as schedules allow. Page 13 of 13 city o �r , go e' n. ' MEMORANDUM valley Physical Development Department 763-593-8095/763-593-8109(fax) Date: June 3, 2016 To: Jason Zimmerman, Planning Manager From: Jeff Oliver, PE, City Engineer Eric Eckman, Public Works Specialist Subject: 810 Lilac Drive North PUD Amendment 6—Plan Review Engineering staff has reviewed the plans for the PUD amendment submitted by M+O Properties on May 12, 2016 and has the following comments. 1. Right-of-Way Management. The applicant proposes to resurface the existing parking lot and perform sewer repairs as part of the project. If any of the proposed work involves excavation or obstruction within the public street, right-of-way, or easement areas, a City Right-of-Way Management Permit is required. Please contact Eric Seaburg at ESeaburg@goldenvalleymn.gov for more information. 2. Stormwater Management. The property is located within the Sweeney Lake subwatershed of the Bassett Creek watershed and currently provides no stormwater treatment before discharging off site. However, the proposed project has less than one- half acre of land disturbance and therefore does not require post-construction storm water quality treatment. As a way to reduce the volume of stormwater discharging off site, the applicant has proposed pervious pavement west of the new addition. This proposed practice is consistent with the Sweeney Lake Total Maximum Daily Load Study which was conducted to help improve the water quality of Sweeney Lake, and therefore staff finds this proposal to be acceptable. The applicant will need to obtain a City stormwater management permit for the land disturbance and must submit a grading, drainage and erosion control plan as part of the application submittal. Contact Tom Hoffman at THoffman@goldenvalleymn.gov for more information. C:\Users\lwittman\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\00B177H3\PUD Amendment 6_eng review.doa 3. Tree and Landscape Plan. The applicant is not increasing the amount of impervious surface area by 10% and therefore the proposed project does not require a Tree and Landscape permit. The applicant has submitted a tree and landscape plan with the intention of bringing the site into compliance with the City's minimum landscape standards. Staff reviewed the plan and finds it to be acceptable, except for the proposal to plant Fineline Buckthorn. This species is considered a restricted noxious weed and may not be planted in Minnesota and therefore must be removed from the plan. Summary and Recommendations Engineering staff recommends approval of PUD Amendment 6 subject to the comments contained in this review. Approval is also subject to the review and comments of the City Attorney, other City staff, and other governmental entities. Please feel free to call me if you have any questions regarding this review. C: Tim Cruikshank, City Manager Marc Nevinski, Physical Development Director John Crelly, Fire Chief Emily Goellner, Associate Planner Jerry Frevel, Building Official Bert Tracy, Public Works Maintenance Manager Al Lundstrom, Park Maintenance Supervisor and City Forester Joe Hansen, Utilities Supervisor RJ Kakach, Engineer Tom Hoffman, Water Resources Technician C:\Users\lwittman\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.0utlook\006177H3\PUD Amendment 6_eng review.doa o d C 1`11, valley Fire Department 763-593-8080/763-593-8098 (fax) Date: May 19, 2016 To: Jason Zimmerman, Planning Manager Emily Goellner, Associate Planner Lisa Wittman, Administrative Assistant From: Rick Hammerschmidt, Deputy Fire Chief Subject: PUD 42 Amendment#6— Major PUD Amendment, 810 Lilac Drive North The Golden Valley Fire Department has reviewed the information provided for the Major PUD Amendment, PUD#42 Amendment#6 and have listed our comments below. • Assure new addition is fully protected with a NFPA 13 fire sprinkler system • If the buildings current fire alarm system does not meet NFPA 72 and UL Certifications, it will need to be brought up to code • Contact the Golden Valley Fire Department to schedule a routine fire inspection after occupying the space SUMMARY AND RECOMMENDATIONS Based on the information provided and the comments required above, the fire department finds the proposed PUD at this property acceptable. If you have any questions, please feel free to contact me at 763 593-8080 or by email, rhammerschmidt(a)-goldenvalleymn.gov North Lilac Drive Addition, P.U.D. No. 42 Original PUD City Council Approval: March 22, 1984 Amendment #1 City Council Approval February 5, 1985 Amendment #2 City Council Approval: June 23, 1998 Amendment #3 and 4 City Council Approval: July 1, 2008 Amendment #5 City Council Approval: November 17, 2009 Amendment #6 City Council Approval: July 5, 2016 City of Golden Valley, Minnesota Use Permit for Planned Unit Development Project Name: North Lilac Drive Addition, P.U.D. No. 42 Location: 810 and 820 North Lilac Drive, Golden Valley, Minnesota Legal Description: Lots 1 and 3, Block 1 and Outlot B, North Lilac Drive Addition P.U.D. No. 42, according to the recorded plat thereof Applicant: Endura Credit Union (Lot 1, Block 1) Wayne E. Dahl M+O Properties (Lot 3, Block 1) Address: 810 Lilac Drive North, Golden Valley, MN 55422 (Lot 3, Block 1) and 820 Lilac Drive North, Golden Valley, MN 55422 (Lot 1, Block 1) Owner: Endura Credit Union (Lot 1, Block 1) Wayne E Dahl M+O Properties (Lot 3, Block 1) Address; 810 LmlaG rove North, (olden Valley AAAI 55422 aR820 LmlaG Drove North, Golden _ Valley, MN 55422 Zoning District: Business and Professional Offices Permitted Uses: Office, warehouse, and small clinics — 810 Lilac Drive Office with drive-thru — 810 Lilac Drive Components: A. Land Use Component: 1. The Site Plan prepared by The Design Partnership, Ltd. and dated 5/27/98 shall become a part of the PUD approval. The First and Second Floor Plans, prepared by The Design Partnership, Ltd. and dated 5/27/98 shall also become a part of the approval. The Building Elevation Plans, dated 5/27/98 and the Photometrics Plan dated 5/11/98 both prepared by The Design Partnership, Ltd. shall become a part of the approval. The Site Plan for Lot 3, Block 1, North Lilac Drive Addition, P.U.D. No. 42 (existing office condominium) dated 1/25/84 and prepared by the Builders Studio shall become a part of the approval. The Site Plans for Lot 1 , Block 1, North Lilac Addition, P.U.D. No. 42 prepared by HTG Architects and dated 6/3/08 shall become a North Lilac Drive Addition, P.U.D. No. 42 Page 2 part of the PUD approval (illustrates revisions to original site plan prepared by The Design Partnership, Ltd. and dated 5/27/98 to allow reduction in parking and drive-thru lane for Endura Credit Union). The plans prepared by M+O Properties dated 5/12/16 shall become a part of the approval. These plans shall be kept in the official City files on P.U.D. No. 42 and these site and building plans shall be noted by City staff as the plans submitted as part of the amended General Plan approval. 2. The two buildings in the PUD shall be used only for office, warehouse, and small clinics as indicated on the site plans. 3. The new building OR the Rorth lot shall be GonstruGted as per: the site plan and building elevations that are attanhed 4. All outside lighting for parking or storage areas shall be as per the attaGhed approved Photometrics Plan. Any changes to outside lighting must be approved by the Com. Chief of Fare and InspeGtions. The Chief shall have the Fight to modify any iigh#R�. 5. All signage on the site must meet the requirements of a building in the Business and Professional Office Zoning District. 6. Landscaping for the north lot shall be completed as shown on the attached Landscape Plan dated 5/8/98 and prepared by The Design Partnership. Landscaping on the south lot shall be consistent with the Landscape Plan dated 1/25/84 prepared by the Builders Studio, and the Landscape Plan dated 5/12/16 prepared by M+O Properties. The plan shall be submitted to the Building Board of Review for review and approval. The Building Board of Review may make impreverneRts and enhanGernents to this LandSGape Plarl. The final LandSGape Plan for the north lot approved by the BE iffilding Board of Review shall beGome a part of the General RaR appreval� 7. Amendment No. 3 allows for the construction of a credit union drive thru lane with a kiosk on Lot 1, Block 1 . 8. Amendment No. 4 allowsed the existing 1600 square foot garage to be converted to office space. 9. Amendment No. 5 allowsed limited retail sales in suite 120. The retail sales use is removed as part of Amendment No. 6. subjeGt to the following Genditions� 1. Within Suite 120, 14rndted retail sales Of Rew and used Glethes and fash*oR aGGess()Fi'---- May OGGUF OR a total of four days per month and only OR Saturdays or Sundays. 2. The sales hours shall be limited to 9 am to 6 Pm. All necessary building requ Fed by the Gity of Golden Valley shall be applied for and issued prior to --i' Suite 120 for retail sales 3. There shall be Re outside signage or display for t hiicinncc other than on the door of Suite 120 �T 10.Amendment No. 6 allows for the remodeling of the existing office building and the construction of an approximate 2,510 square foot warehouse addition on Lot 3, Block North Lilac Drive Addition, P.U.D. No. 42 Page 3 B. Circulation Component: 1. Access drives, parking and walkways shall be constructed and maintained as per the site plan. 2. If the Chief ef Fire and InspeGtiens Fire Chief determines that additional parking is needed for Lot 1, Block 1 +"e -e-1. '^+, the owner shall be required to construct the "proof of parking" spaces marked on the site plan for Lot 1, Block 1 the north let. Amendment No. 3 allows there to be 106 parking spaces at 820 Lilac Dr. N. Amendment No. 4 allows there to be 64 parking SpaGes at 810 LilaG Drive N Amendment No. 6 allows there to be 48 automobile parking spaces and 6 bicycle parking spaces. If the City determines at any time that there is an insufficient number of vehicle parking spaces at 810 Lilac Drive North, the owner shall provide the City a written parking mitigation plan to remedy the insufficiency, which shall include a shared parking agreement with an adjacent landowner. 3. If required by the City Manager, the owner shall dedicate to the City or other public agency, an easement for trail purposes as herein described: That part of Lot 1, Block 1, Golden Valley Office Center P.U.D. No. 42, according to said plat on file and of record in the office of the County Recorder, Hennepin County, Minnesota, which lies Northerly of the following described line: Commencing at the Northeast corner of said Lot 1; thence South, an assumed bearing along the East line of said Lot 1, a distance of 12 feet to the actual point of beginning of said line to be hereinafter described; thence North 88 degrees 59 minutes thence North 80 degrees 24 minutes 41 seconds West, parallel with said North line of Lot 1, a distance of 112.43 feet to the Westerly line of said Lot 1 and there terminating. 4. Fire lanes shall be posted as recommended by the City E+re MaFshafl Fire Chief. 5. An adequate plan for snow storage and removal shall be in place for 810 Lilac Drive, (Lot 3, Block 1). C. Subdivision 1. The applicant shall file the final plat of"Golden Valley Office Center P.U.D. No. 42" with Hennepin County prior to the issuance of any building permits related to building on Lot 1, Block 1 the Rerth let. The applicant shall give the City proof of such filing. 2. The plan name shall include "P.U.D. No. 42". 3. The final plat shall be filed within six (6) months after the date of the Council action giving final approval to the P.U.D. Permit or the P.U.D. Permit shall become void. 4. The south lot shall remain as Lot 3, Block 1, North Lilac Drive Addition P.U.D. No. 42. D. Population Component: 1 . There shall be no residential use in any buildings within this P.U.D. North Lilac Drive Addition, P.U.D. No. 42 Page 4 2. Provision shall be made for handiGapped aGGess accessibility as required by the Minnesota Building Code. E. Services and Facilities Component: 1. The Grading and Erosion Control Plan dated 5/28/98 and prepared by Howard R. Green Company shall become a part of this permit. 2. The Preliminary Utility Plan dated 5/28/98 and prepared by Howard R. Green Company shall become a part of this permit. 3. Any new sewer and water connections shall conform to the City's utility standards. 4. All utility, grading, and site work shall be done to the satisfaction of the City Engineer and the Fire Chief. The City Engineer shall approve any changes to the plans. 5. A fire suppression sprinkler system shall be installed and maintained in the existing building on Lot 3, Block 1, North Lilac Drive Addition, P.U.D. No. 42. This work shall be Gernpleted within s x menths of the approval of this permit. The City FiFe Marshall must approve the fire suppie-siooinnreccinn system It is hereby understood and agreed that this amended Use Permit is a part of the City Council approvals granted on March 22, 1984, February 5, 1985, June 23, 1998, July 1, 2008, and November 17, 2009, and July 5, 2016. Any changes to the P.U.D. Permit for the North Lilac Drive Addition, P.U.D. No. 42 shall require an additional amendment. ENDURA CREDIT UNION Witness: By: Title: Date: =".�^v�:DAHL M+O PROPERTIES Witness: By: Title: Date: North Lilac Drive Addition, P.U.D. No. 42 Page 5 CITY OF GOLDEN VALLEY Witness: By: Linda R. Loomis Shepard M. Harris, Mayor Date: Witness: By: Thomas D. Burt Timothy J. 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PQ w UU my �dz�lzaz<rcd�zv o���u¢ ZZZUzs_ °N ('Zzxx6dF°d wow= j � ��d+aa ¢OsSb�<Py07�p'rO wa<U<mrr<a0a< �mr Q m < N ' .X a3aa�"W"a ,oz. 2 Wrm'u5� r n 8I LOQ U < NN�WSI M[Xi0-IFIL YL•�' IY'we.ii5 OK•-IM\nn\N%�1-Nw M•.weJ\�> ORDINANCE NO. 607, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Approval of Major PUD Amendment Plan North Lilac Drive Addition PUD. No. 42, Amendment#6 M+O Properties, LLP, Applicant The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Chapter 11 entitled "Land Use Regulations (Zoning)" is amended in Section 11.10, Subd. 2, and Section 11.55, by approving a Major PUD Amendment Plan to Planned Unit Development (P.U.D.) 42 allowing the remodeling of the existing office building and the construction of a 2,510 square foot warehouse addition. This PUD is subject to all of the terms of the permit to be issued including, but not limited to the following specific conditions: 1. The plans prepared by M+O Properties, submitted on May 12, 2016, shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from the Engineering Division to Jason Zimmerman, Planning Manager, June 3, 2016, shall become a part of this approval. 3. The recommendations and requirements outlined in the memo from the Fire Department to Jason Zimmerman, Planning Manager, May 19, 2016, shall become a part of this approval. 4. A detailed Lighting Plan in accordance with the City's Outdoor Lighting requirements (Section 11.73) shall be submitted prior to the issuance of a building permit. 5. If the City determines at any time that there is an insufficient number of vehicle parking spaces at 810 Lilac Drive North, the owner shall provide the City a written parking mitigation plan to remedy the insufficiency, which shall include a shared parking agreement with an adjacent landowner. 6. A snow storage/removal plan shall be submitted to and approved by staff. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. In addition the Council makes the following findings pursuant to City Code Section 11.55, Subd. 6(Q): 1. Quality Site Planning. This amendment to the PUD aims to reinvest in a property that requires updates in order to be viable in the current office market. The site is relatively small, but the applicant has placed the building addition in a location that is least impactful to its surroundings. By providing a patio with seating and bicycle parking, the applicant is improving the site for future tenants. 2. Preservation. This amendment aims to preserve as much vegetation as possible. Even though some would be removed for the proposed building addition, the applicant plans to add 6 trees and 168 shrubs and perennials to the site. 3. Efficient & Effective. The PUD amendment includes efficient and effective use of the land. The PUD plan provides for small office users to utilize this location near Ordinance No. 607 -2- July 5, 2016 major highways. The size of the warehouse addition is reasonable and fits well within the current site plan. 4. Compatibility. The PUD amendment would result in an office development with a small amount of warehouse space, which is compatible with adjacent office and commercial uses. It is consistent with the Comprehensive Plan. 5. General Health. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. The PUD plan provides high-quality landscaping additions to the site, an outdoor seating area, bicycle parking, and an update to the parking lot in order to comply with ADA requirements. 6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. The PUD provision permits flexibility from other provisions in Chapter 11 of the City Code. This flexibility is permitted in order to promote the intent and purpose of the PUD section of the City Code. Section 2. The tracts of land affected by this ordinance is legally described as follows: Lots 1 and 3, Block 1, North Lilac Drive Addition P.U.D. No. 42 Section 3. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Sec. 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 5th day of July, 2016. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Kristine A. Luedke Kristine A. Luedke, City Clerk city 0 * 9o1den MEMORANDUM valley Physical Development Department 763-593-8095/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting July 5, 2016 60 day deadline:July 12, 2016 Agenda Item 4. B. Public Hearing- Approval of Conditional Use Permit 152 - 825 Boone Avenue North - Executive Leasing, LLC, Applicant Prepared By Jason Zimmerman, Planning Manager Summary Subsequent to the Planning Commission meeting, the applicant withdrew the Conditional Use Permit application. Because a public hearing has already been advertised, the City Council must open and close the hearing before moving to the next agenda item. Attachment • Letter of Withdrawal dated June 27, 2016 (1 page) Recommended Action Motion to open and close the public hearing and to receive and file the applicant's letter of withdrawal. Wittman, Lisa From: Brian Hansen <brian@executiveleasingllc.com> Sent: Monday, June 27, 2016 11:15 AM To: Wittman, Lisa Subject: FW: Conditional use permit Hi Lisa, We were not able to come to terms with the building owner on the space at 825 Boone Ave N. We are withdrawing our application for a conditional use permit at that location. Thank you. Brian Hansen Executive Leasing LLC 9700 63rd Ave N, Ste 250 Maple Grove, MN 55369 Direct: 763-746-8585 Fax: 763-746-8571 bria n(a)exec u tiveleasinp&.com i city- of 1 Iden MEMORANDUM valley Physical Development Department 763-593-80951763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting July 5, 2016 60 day deadline:July 11, 2016 60 day extension: September 9, 2016 Agenda Item 4. C. Public Hearing-Approval of Conditional Use Permit 151 - 9050 Golden Valley Road - Affinity Plus Federal Credit Union, Applicant Prepared By Jason Zimmerman, Planning Manager Summary Although the rezoning of this property was not approved by the City Council at its meeting on June 21, the applicant for the credit union has not yet officially withdrawn the Conditional Use Permit application as they evaluate their options. Because a legal notice was published in the newspaper, this item must remain on the agenda. Notification mailings were not sent to neighboring properties. Staff is recommending this item be tabled to the August 3, 2016, City Council meeting to allow time for all issues to be resolved. Recommended Action Motion to table consideration of Conditional Use Permit No. 151 for 9050 Golden Valley Road to the City Council meeting of August 3, 2016. city of � olden MEMORANDUM j L Physical Development valley Ph y p ent Department 763-593-8095/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting July 5, 2016 60 day deadline: August 6, 2016 Agenda Item 6. A. Authorization to Sign Amended PUD Sub-Permit - Hidden Lakes PUD No. 74, Amendment No. 6- 1725 Bridgewater Road - Arash Allaei, Applicant Prepared By Jason Zimmerman, Planning Manager Summary Arash Allaei and Padideh Safavi, property owners at 1725 Bridgewater Road, are seeking approval of a Minor Planned Unit Development (PUD) Amendment to allow for the modification of the approved Landscape Plan for a portion of the Hidden Lakes PUD. This amendment would allow for the replacement of a native vegetation buffer with rip-rap around a City storm water management pond. Background The PUD was established in 1997 and allowed for the creation of a new residential development to the east of Sweeney Lake. As part of this PUD, a Landscape Plan was adopted that governs all aspects of landscaping throughout the development. Modifications to this plan require a PUD amendment. The proposed amendment involves a City storm water management pond that is partially located at 1725 Bridgewater Road. The property owners have installed rip-rap around a significant portion of the pond bank in place of the native vegetation buffer shown on the approved Landscape Plan. They are requesting that the Landscape Plan be amended to allow the rip-rap to remain. Analysis Engineering staff have reviewed the proposed amendment, as reflected in the attached memo from City Engineer Jeff Oliver, and have found it does not meet the required standards and guidelines necessary for approval. Further, Planning staff believe that the proposed amendment does not meet the requirement put forth in Section 11.55, Subd. 9: Multiple Parcels. In this case, the installation of rip-rap around the storm water pond instead of a vegetative buffer would fail to preserve or improve the water quality of Sweeney Lake and therefore could adversely affect other lakeshore properties within the PUD. On this point alone, the Council may resect the proposed amendment without review. Accordingly, staff recommends denial of the requested Minor PUD Amendment based on the findings outlined in the Engineering memo and the failure of the proposed amendment to meet the requirements of Section 11.55, Subd. 9. If the amendment were to be approved, staff would prepare the amended PUD Sub-Permit with any associated conditions for approval at a future City Council meeting. Attachments • Location Map (1 page) • Memo from the Engineering Division dated June 27, 2016 (6 pages) • Staff Storm Water Pond Analysis (6 pages) • Applicant's Narrative (from Larkin Hoffman) dated June 7, 2016 (11 pages) • Proposed Landscaping Plan (from Westwood) dated March 25, 2016 (3 pages) • Approved Landscaping Plan dated August, 1997 (1 page) Recommended Action Motion to deny authorization for the Mayor and City Manager to sign the amended PUD Sub- Permit for Hidden Lakes PUD No. 74, Amendment No. 6. 1935 45 — / 450b 1930 1935 1940 S25 1920 -/ I 1920 1910 n Valley R ' 1885 1915 1910 0525 4515 4505 1920 1925 _ • 4225 19191915 • 1 7900 7905 1910 ,905 1905 1875 18657 900 39.1 5 1855 1860 1855 1860\ 18451850 184 1835 1840 1835 Subject Property lsos 1810 U 1825 1830 1725 Bridgewater Rd ! 1823 ` 1785 815 1820 1815 ;1-- 1775 'S 182 0�'^:- \ �' 817 ; 1810 1805 1765 7760 Z 1810 . 8 .. �\1755 1750 4•S p'�ky 1800 1745 1740 .' \ \ 1745175`776070 1725 1730 nso 1735 1740 • ` 1710 1715 1730: 17 1705 �. -. _ 1705 173 • 9630 1635 ��8 1710 1 X00 1625. '��:,,\p 1630 171 1625 1620 16 1605 1600 1615 1600 •16 1640----___ 1540 162 • 1-525 . 1545 1540 1535 160 1530' 1620 ^"'�^-- L 1W5 153 60, 1505 1325 1520 153 • • .,� 1495 1490 \\\ 1505 1500 1480 1483 • 1485 14991f 4981 1475 1470 1475 1480 14951"149944-1490 4 -14 1461 1460 \ 1 ..1475 0-14 1455 14 \\\ 1455 1460 1485 �1480-t470 1453 Twit Lake 14c�s 1455 1 1485 1435 1440 1445 1460-1450 1435 1x15 1435 .1 9425- \�, 1425 .1420 ..F' city of g lden MEMORANDUM o valley Physical Development Department 763-593-8030/763-593-3988(fax) Date: June 29, 2016 To: Jason Zimmerman, Planning Manager From: Jeff Oliver, PE City Engineer Subject: Hidden Lakes Planned Unit Development, Amendment#6 1725 Bridgewater Road Background: Arash Allaei and Padideh Safavi, property owners of 1725 Bridgewater Road in Hidden Lakes, have applied for an amendment to the Hidden Lakes Planned Unit Development #74 (PUD). The requested amendment is to vary from the Landscaping Plan that was approved as part of the PUD to allow them to leave stone rip-rap that was placed without proper permitting on the banks of a City storm water management pond located within a platted drainage and utility easement at the property and a portion of the property to the south. This application for a PUD amendment follows interaction between the property owners, City staff, the Minnesota Department of Natural Resources (DNR) and the Hennepin County Environmental Services regarding unpermitted work at the subject property. The Hidden Lakes Planned Unit Development (PUD) was approved by the City of Golden Valley in 1997. As part of the PUD approval, the City assumed ownership and responsibility of the storm sewer system within the PUD, including major maintenance for the storm water ponds. The Hidden Lakes developer agreed to take on responsibility for "routine" maintenance of the ponds including trash removal and management of the native vegetation buffer strips around the storm water ponds. It is staff's understanding that the Hidden Lake Homeowners Association is responsible for pond maintenance in common areas and has assigned this responsibility to residents outside of the common areas. The City's responsibility for major maintenance includes dredging the ponds as needed to remove accumulated sediment in order to maintain the water quality benefits of the pond. On May 6, 2015, City staff met with the homeowners to respond to questions regarding work in and around the storm water pond and lakeshore areas on the subject property. The proposed work included removal of volunteer trees adjacent to the storm water pond and filling in low areas in the flood plain of Sweeney Lake. Staff informed the homeowners that removal of the volunteer trees was acceptable without any permits and that other proposed work near the storm water pond, lakeshore, and within the floodplain would require preparation of plans and would likely require approval by the City, the Bassett Creek Watershed Management Commission (BCWMC) and the DNR. On August 26, 2015 staff received several phone calls and e-mails regarding excavation and earth work occurring near the shoreline of Sweeney Lake. During visits to the site, it was determined that the homeowners had altered the shoreline and removed vegetation within Sweeney Lake, placed fill in the floodplain, filled wetlands adjacent to the lake, placed rip-rap on the banks of the City storm water pond and installed a fountain within the pond. This work had been performed without a City Storm Water Management Permit, watershed review and approval, or a permit from the DNR; therefore, a Stop Work Order was issued. The homeowners were informed via letter delivered to the site that the installation of temporary erosion control measures to prevent further impacts to the lake was the only work that could occur on site. In addition, the homeowners were informed that plans for the work would need to be prepared for review and approval by the City, BCWMC, Hennepin County, and the DNR. Staff notified the DNR and the BCWMC of the situation at the subject property. Also on August 26, 2015, a DNR Conservation Officer issued a verbal Stop Work Order to the homeowners, again with the exception that the temporary erosion control measures could be installed. Based upon voicemail messages and end e-mails left over night on August 26, 2015, and observation of the site on August 27, 2015, it was determined that the homeowners had violated the written and verbal Stop Work Orders issued by the City and DNR, and that the temporary erosion control measures had not been installed. The DNR issued a formal Cease and Desist Order on August 27, 2015. City staff including the City Engineer visited the site on August 26, 2015 and notified the homeowners that the work performed on site was in violation of the City's Storm Water Management Ordinance and the Right of Way Management Ordinance. The Right of Way Management Ordinance violation included excavation and placement of obstructions (rip-rap and fountain) in the City storm water pond that is within a platted drainage and utility easement, which is classified as public right-of-way in City Code. In the months following issuance of the violations on site, the homeowners worked with the DNR and Hennepin County regarding DNR Protected Waters and Wetland Conservation Act violations on site. The corrective work for these violations have been performed and a preliminary inspection by Hennepin County resulted in correspondence from the City to reseed the disturbed areas. Additional inspections by the appropriate agencies will occur during the summer of 2016 to determine if the corrective measures were effective. During the following weeks, staff met several times with the homeowners regarding the violations of City Code. These discussions included the need to remove the fountain from the storm water pond, to remove the rip-rap from the pond banks, and re-establishment of the native vegetation buffer strip around the pond consistent with City Code and the approved G:\Developments-Private\HiddenLake PUD Amend#6\Review Amend#6 061316.docx Hidden Lakes PUD. Significant delays in preparation and submittal of the required plans to address the code violations resulted in misdemeanor charges being filed against the homeowners. These charges have been placed on hold based upon ongoing discussions with the homeowners in an effort to resolve the issues. Proposed PUD Amendment: The proposed PUD Amendment includes varying from the Landscape Plan that was approved as part of the Hidden Lakes PUD. The approved plan included installation of native vegetation buffer strips from the normal water level of all of the ponds extending to varying widths beyond the top of the pond bank. The only rip-rap or rock included in the plan, or in the approved construction plans, was at the storm sewer inlets and outlets of the ponds to prevent erosion in these concentrated flow areas. The homeowner's proposed landscaping is outlined in a March 21, 2015 letter from Westwood Professional Services to Eric Eckman, Public Works Specialist. This letter states that the proposed landscaping will include "a native vegetation buffer around the basin perimeter. This buffer will average 10 feet in width and will varyfrom a minimum width of 3 feet to a maximum width of 30 feet. It will consist of native vegetation grown from a custom seed mix of the species listed below." This portion of the proposed landscaping is consistent with the approved Hidden Lakes PUD and does not require a PUD amendment. However, re-establishment of the vegetation within the drainage and utility easement requires that a formal plan be prepared for review and a Right of Way Management permit must be obtained prior to starting work. The March 21, 2015 narrative further states "The owner also proposes to surround the normal water level of the pond with 6"to 12"stone rip-rap on the north, west and south sides of the pond at a width of approximately 6 feet. The rip-rap will help prevent the pond from becoming over grown as it has in the past."The plan also proposes no rip-rap installation on the southeast corner of the pond for future maintenance access. This portion of the proposed landscaping is not consistent with the Hidden Lakes PUD and is the subject of the proposed amendment. As the City is responsible for major maintenance, including dredging of the pond when it is needed, staff does not support the installation of rip-rap on the pond banks. The City of Golden Valley has adopted the use of native vegetation buffer strips for storm water pond banks, streams, and lake shore due to its ability to prevent erosion and filter nutrients and sediment from storm water runoff. This practice and policy is supported by the Storm Water Management Ordinance: G:\Developments-Private\HiddenLake PUD Amend#6\Review Amend#6 061316.docx Chapter 4. Golden Valley City Code. Storm Water Management. Section 4.31.C. Buffers.d. Storm Water Management Facilities. Buffers shall extend from the normal water level, or bottom of a dry basin, up to the top of bank of the Storm Water Management Facility, as determined by the Administrator, and shall be a minimum of ten (10)feet in width. The use of vegetated buffer strips is also included in Chapter 8 of the Bassett Creek Watershed Management Commission's Watershed Management Plan (adopted in 2015); Section 5 of the City's Natural Resource Management Plan (adopted in 2015), and Chapter 10 of the City's Surface Water Management Portion of the Comprehensive Plan. In addition, the use of vegetated buffer strips is highly recommended by the Minnesota Pollution Control Agency for a distance of 25 feet upland of the high water level of storm water management ponds in its Minnesota Storm Water Manual. The City has not constructed any storm water management ponds within the past 20 to 25 years that include rip-rap on the pond banks. The removal of the rip-rap that was installed on the banks of this pond was included in the restoration order issued by the City to the property owners and has consistently been communicated to the homeowners throughout the course of events at the subject property. The PUD Amendment submittal contains an aerial photograph that includes labeling of the areas surrounding the pond that will be seeded with native vegetation and the location of the proposed rip-rap installation. However, the aerial photograph is not a formal plan submittal with the level of detail needed to review the proposal and is not signed by a licensed landscape architect or civil engineer. A professionally prepared landscaping plan that includes a key, a scale, dimensions and identification of plant materials, and is signed by a licensed landscape architect or professional engineer must be submitted prior to issuance of any storm water management or right of way management permits. PUD Findings: As outlined in City Code, approval of a Preliminary or Final PUD Plan, or a PUD Amendment, requires the following findings be made by the City. Staff has reviewed the homeowner's analysis of the required findings and do not find them to be accurate. The staff findings for this proposed PUD amendment are as follows. 1. Quality of Site Planning. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under the conventional provisions of the ordinance. The landscape plans and storm water management plans for Hidden Lakes PUD #74, and Hidden Lakes 2nd Addition PUD#74, both included requirements for native vegetation buffer strips beginning at the normal water level of storm ponds, extending up the pond banks, and to points beyond the top of bank that varied in width. The proposed plans did not include the installation of any rip-rap along the pond banks as proposed in this proposed PUD amendment. The required buffer WDevelopments-Private\Hidden Lake PUD Amend#6\Review Amend#6 061316.docx strip was installed at this location, as visually confirmed by City Engineer at the time construction was completed, but was not successfully maintained at the subject property by the Hidden Lakes Homeowners Association or the past property owners. The buffer strips have been successfully maintained at all other locations within the Hidden Lakes PUD. The installation of rip-rap does not provide for a higher quality of site planning and design than what is included in the approved Hidden Lakes PUD. 2. Preservation. The PUD site plan preserves and protects substantial desirable portions of the site's characteristics, opens space, and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands and open waters. The proposed installation of rip-rap on the pond banks of the subject property does not provide the nutrient and sediment removal consistent with the vegetated buffer strips installed with the PUD, and therefore fails to preserve, or improve the water quality of Sweeney Lake to the maximum extent possible. 3. Efficient-Effective. The PUD plan shall include efficient and effective use (which includes preservation) of the land. Because the applicant has not provided a landscape plan, as discussed with in this memorandum, that illustrates the dimensions of the proposed vegetated buffer strips around the storm water pond, staff cannot determine if the proposal is efficient or effective. The existing storm water pond is the maintenance responsibility of the City of Golden Valley and is located within a platted City drainage and utility easement. The presence of rip-rap on the pond banks is a detriment to the City's responsibility for pond dredging due to the fact that rip-rap typically needs to be removed when dredging is required and is therefore not an efficient use of the land or City maintenance resources. 4. Consistency. The PUD plan results in a development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. The presence of rip-rap on the pond banks of the subject property in lieu of vegetated buffer strips is not consistent with the other storm water ponds within the Hidden Lakes PUD. The presence of rip-rap on the pond banks of the subject property is not consistent with the City's Surface Water Management Plan, which is a chapter of the Comprehensive Plan. G:\Developments-Private\HiddenLake PUD Amend#6\Review Amend#6 061316.docx The presence of rip-rap on the pond banks of the subject property is not consistent with the Bassett Creek Watershed Management Commission's Watershed Management Plan. 5. General Health. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. Based upon the information provided by the applicant, staff is unable to determine if the installation of rip-rap on the pond banks of the subject property in lieu of vegetated buffer strips preserves or improves the water quality of Sweeney Lake. 6. Meets Requirements. The PUD plan meets the Intent and Purpose Provision and all other PUD ordinance provisions. The installation of rip-rap on the pond banks of the subject property in lieu of vegetated buffer strips is not consistent with the provisions of the Hidden Lakes PUD. Based upon the materials submitted for the proposed PUD amendment, staff has determined that the required findings of fact are not met. Summary and Recommendations: Engineering staff has reviewed the proposed Amendment#6 to Hidden Lakes PUD#74, which proposes modifying the landscaping and storm water management plans approved as part of the PUD to allow for the installation of rip-rap on the banks of the City storm water management pond located substantially on the property at 1725 Bridgewater Road. Based upon this review staff has determined that the applicant has not met the Standards and Guidelines of the Planned Unit Development Ordinance. Additionally, the use of rip-rap on the banks of storm water ponds is not consistent with City Code, the Comprehensive Plan, or the policies of the Bassett Creek Watershed Management Commission. Based upon the above discussion, Engineering staff recommends denial of the proposed Amendment #6 to the Hidden Lakes PUD #74. C: Tim Cruikshank, City Manager Marc Nevinski, Physical Development Director Tom Garry, City Attorney Eric Eckman, Public Works Specialist Tom Hoffman, Water Resource Technician Kate Drewry, DNR Area Hydrologist Stacey Lijewski, Hennepin County Environmental Services Laura Jester, BCWMC Administrator G:\Developments-Private\HiddenLake PUD Amend#6\Review Amend#6 061316.docx Wittman, Lisa Subject: FW: Rip-Rap Around Ponds Attachments: Valley Creek Office Park Pond.JPG; Breck Pond(1).JPG; Breck Pond(2).JPG; Honeywell(1).JPG; Honeywell(2).JPG From: Hoffman,Tom Sent: Monday, May 16, 2016 10:00 AM To:Oliver,Jeff<JOliver@goldenvalleymn.gov> Cc: Eckman, Eric<EEckman@goldenvalleymn.gov> Subject: Rip-Rap Around Ponds Jeff, Below is a summary of what I found for each pond when I inspected them this morning and looked up the ownership and maintenance records. Breck Pond- Privately owned and maintained by Breck. There was rip-rap stabilizing the steep slope from highway 100 and protecting the outlet pipe. The rest of the pond has vegetative cover and no rocks that I could see. Pictures are attached. Honeywell Pond- is located in a drainage and utility easement and is maintained and owned by the City of Golden Valley. Again there was rock around the outlet structures to dissipate water and reduce scouring around the pipe. The rest of the pond had natural shoreline with little to no rock. Valley Creek Office Park- Privately owned and maintained. The retaining wall extends to the edge of the pond, but I did not observe any rock for stabilization. The shoreline was stabilized by native vegetation. General Mills Pond-Owned by MNDOT and maintained by General Mills. General Mills and MNDOT worked out an agreement to place rip-rap around the pond. This was done before the new water quality standards were in place and therefor is grandfathered in and is allowable. Let me know if you have any other questions. 'ro n Hoffman I Water Resources Technician I City of Golden Valley 7800 Golden Valk:,y i;oad I Golden Valley,i1111N 55427 763-593-8049,1(Oif ce) 1763-593-8030(Genernl) I 1 �`_� .cam �s• a.�aa ,,_^�.. �.: 7i W- y w s 3F Y w b i _ p w �f . pp\ 3r �� f r _ ♦ x r r� ' Yui. _F T''�= �$� - ',�_ �`_ • _' .�` � _ _ R S. 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Afta _ V el a" � t, x x x , awSg , t e + , a a+ ' T 4t« 4 hx A • - s Larkin Ho�frn Larkin Hoffman bTYORNEYS 8300 Norman Center Drive Suite 1000 Minneapolis,Minnesota 55437-1060 GENERAL: 952-835-3800 FAX: 952-896-3333 '-IVE wee: wwwlarkinhoffman.com JUN 0 2 2016 BY: June 7, 2016 Mayor Harris and City Councilmembers City of Golden Valley 7800 Golden Valley Road, Golden Valley, MN 55427 Re: Hidden Lakes PUD Amendment: 1725 Bridgewater Road; Our File#38,895-00 Dear Mayor and City Councilmembers: We represent Arash Allaei and Padideh Safavi,the owners of 1725 Bridgewater Road (the "Property") in the City of Golden Valley(the "City"). This letter and the accompanying documents are submitted as the owners' application for an amendment to the Hidden Lakes Planned Unit Development, originally approved in 1997 (the "Original PUD"), to allow for an amended plan (the "Amendment") as it applies to the pond located on the Property referred to in City documents as either"Pond A" or"Hidden Lakes Pond 1" (the"Pond"). INTRODUCTION AND BACKGROUND In the 19 years since the Original PUD was approved, the Pond has been completely neglected. In April 2015, our clients purchased the Property and shortly thereafter discovered that the original landscape plan was never installed, the Pond was not built to design, no maintenance had ever been performed by the City, and the Pond had become overgrown with invasive volunteer trees, many of which had fallen into the pond. The only attention or maintenance the Pond has ever received commenced on May 6th, 2015 when our clients met with two members of the City's public works staff to discuss the maintenance of the Pond. At that meeting, staff stated that"the maintenance of the perimeter of the pond is the homeowner's responsibility." Furthermore, staff verbally authorized our clients to install rock around the perimeter of the pond, to prevent it from becoming overgrown, in addition to a vegetative buffer on the south side of the pond. Staff made no mention of a required permit. Our clients subsequently confirmed with the Hidden Lakes Community Association that maintenance of the Pond and the vegetative buffer are the responsibility of the homeowner. In summer 2015, operating under the express verbal authorization by city staff to commence with the improvements and maintenance of the Pond, our clients spent approximately $9,500 to remove the overgrown trees and approximately $40,000 to install rip-rap around the Pond perimeter. In August 2015, during a site inspection of the Property by City staff, City engineer Mayor Harris and City Councilmembers City of Golden Valley June 7, 2016 Page 2 Jeff Oliver made our clients aware of the requirement for a permit to allow work on the Pond. This is despite the fact that the same City public works staff that verbally authorized the rip-rap also observed the rip-rap multiple times during installation and even stated that the rip-rap was "looking good" during a prior visit. Since August 2015, our client, working with Westwood Professional Services, an engineering consultant, has prepared multiple permit drawings showing the proposed natural vegetative buffer, including the rip-rap. The City engineer has denied the permits and taken the position that the rip-rap is not allowed. The affidavit of Arash Allaei is attached as Exhibit A and describes the series of events that culminated with this Amendment. The Amendment is intended to amend the Original PUD to revise the landscaping plan shown in the attached Landscape and Reforestation Plan to permit the proposed three (3)to thirty (30)-foot buffer and rip-rap as shown in the attached Westwood report. DISCUSSION PUD Amendment: Required Findings The Amendment to the Original PUD's treatment of the Pond is being submitted as a minor amendment to the Original PUD. The Amendment meets the required findings for a PUD amendment under City Code Sec. 11.55, subd. 3.B. as follows: 1. Quality Site Planning. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. The Amendment will result in a substantially higher quality of site characteristic than the pre- existing conditions. The Pond was never improved or constructed as described in the Original PUD, and the Amendment will result in a higher quality of site planning and design as is typically seen with stormwater retention ponds. The installation of the proposed natural vegetative buffer will improve water quality and increase the effectiveness and function of the Pond, without increasing the flood damage potential of Lake Sweeney. The rip-rap and natural vegetative buffer have been designed to achieve the optimal balance of Pond bank stabilization, stormwater runoff control, and low-maintenance design. 2. Preservation. The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks,wetlands and open waters. The Amendment preserves and protects the pond function and the added buffer will dramatically improve the utility of the pond over the previously existing invasive and volunteer trees. The slopes of the pond banks will be stabilized and protected from erosion and pond capacity reduction by the rip-rap. The installation of the proposed natural vegetative buffer will achieve the original intent of the Pond by adding the necessary plantings, which were not installed with the Pond's construction. Mayor Harris and City Councilmembers City of Golden Valley June 7, 2016 Page 3 3. Efficient-Effective. The PUD plan includes efficient and effective use (which includes preservation) of the land. The Amendment will use the existing Property efficiently and effectively by maximizing the utility and function of the Pond as it exists and decrease the maintenance requirements in the future. By stabilizing the pond banks with the rip-rap and installing the natural vegetative buffer, the Pond will experience less sediment, erosion, and growth of invasive species. It should also be noted that the rip-rap is an existing condition that was installed at an expense of approximately $40,000, and to require its removal would not only be wasteful and inefficient, but have an adverse impact on the health and function of the Pond. 4. Consistency. The PUD Plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. The Amendment is consistent with several of the goals and policies of the City's Comprehensive Plan (the "Comp Plan"). Chapter 10: Surface Water, identifies several goals and policies that expressly support and encourage with the proposed improvements to the Pond, including the following: a. Maintain the nutrient and sediment removal efficiency of several key storm water ponds throughout the city, thereby improving the water quality of the receiving waters. Water Quality of Storm Water Runoff Goals, Comp Plan 10-9. b. Prevent erosion and sedimentation to the greatest extent possible to protect the city's water resources from increased sediment loading and associated water quality problems. Erosion and Sediment Control Goals, Comp Plan 10-13. C. Improve erosion and sediment control through aesthetically pleasing and environmentally friendly means.Erosion and Sediment Control Goals, Comp Plan 10-14 d. Encourage and support the development of buffers of native and naturally existing shoreline vegetation on non-city property.Erosion and Sediment Control Policies, Comp Plan 10-14. 5. General Health. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. The proposed rip-rap and natural vegetative buffer will preserve and greatly improve the general health, safety, and welfare of the community. The health and welfare of the City will benefit from the increase in water quality and decrease of sediments that will be filtered by the proposed buffer and rip-rap. Ponds and other types of open water can become attractive nuisances, particularly for young children. Since the buffer had never been installed as approved in the Original PUD, the Pond became substantially overgrown, blocking views from adjacent property of the water and creating a safety hazard. The proposed buffer and rip-rap will reduce the need Mayor Harris and City Councilmembers City of Golden Valley June 7, 2016 Page 4 for ongoing maintenance and ensure the previous overgrowth of volunteer and invasive growth does not occur again in the future. 6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. The Amendment meets the applicable PUD Intent and Purpose provisions, as well as other provisions under the City's PUD ordinance. The applicable provisions are as follows: a. Achieve a high quality of site planning design, landscaping, and building_ materials which are compatible with the existing and planned land uses. City Code Sec. 11.55, subd. LA.2. The proposed rip-rap along the Pond banks and natural vegetative buffer represent a high quality of design and landscaping, while at the same time reducing the need for ongoing maintenance. The aesthetic appearance of the Pond will be greatly improved over the previously existing unimproved and overgrown Pond conditions. The rip-rap and natural vegetative buffer have been designed to achieve the optimal balance of bank stabilization, stormwater runoff control, and low-maintenance design. b. Encourage preservation and protection of desirable site characteristics and open space and protection of sensitive environmental features including steep slopes, trees, scenic views,waterways, wetlands and lakes. City Code Sec. 11.55, subd. I.A.3. The proposed rip-rap along the Pond banks and natural vegetative buffer protect and preserve the Pond as a functioning element of the City's stormwater management system. The natural vegetative buffer will ensure reduction in sediment and runoff and the rip-rap will stabilize the pond banks, reduce the need for maintenance, and decrease the growth of invasive species. C. Wetlands and Ponds. Wetlands and ponds shall have a riparian buffer strip composed of natural vegetation but not an improved and/or fertilized lawn. The ,applicant shall comply with regulations set forth by the City of Golden Valley, Bassett Creek Watershed, and the State of Minnesota. City Code Sec. 11.55, Subd. 6.A.3.(a). The Pond will have an improved native vegetation buffer strip consisting of natural vegetation and rip-rap extending up from the normal water level with an average width of ten (10) feet and ranging from three (3)to thirty (30) feet. While the City engineer has taken the position that the City requirement of a"native or natural vegetation buffer" with an element of rip-rap is not permitted under the City Code section 4.3 1,there is nothing within the City Code or the Basset Creek Watershed Management Commission(BCWMC)plan that precludes the inclusion of rock in a buffer. A"native or natural vegetation buffer" is not a defined term either in the City Code or the BCWMC. Moreover, rip-rap is explicitly authorized in the floodplain by Special Permit where the scope of work meets City Code Sec. 11.60, Subd. 4.13 (no increase in flood damage Mayor Harris and City Councilmembers City of Golden Valley June 7, 2016 Page 5 potential) and 4.31 (Stormwater Management). The Pond is located in the floodplain and will not increase the flood damage potential. The City Code does establish certain standards under Section 4.31 of the City Code, including the requirement that"buffer strip vegetation should be appropriate to the goals for the water body. City Code Sec. 4.3 1, subd. 6.C.3.f. In addition,the administrator has broad discretion"to modify or waive standards depending on each project site and goals for the water body." Id. City's Authority to Approve Amendment The City Council has broad authority to approve the Amendment. In addition to the discretion the City Council can wield as the"administrator"under City Code Section 4.31 to modify or waive storm water standards, the City Council has authority to approve flexibility under the PUD ordinance. City Code Section 11.55 governs the regulation of PUDs in the City. The intent of a PUD is to "provide an optional method of regulating land use which permits flexibility in the uses allowed and other regulating provisions." City Code Sec. 11.55, Subd. 2.A. Through the use of a PUD, the City Council has the authority to modify the Original PUD approval with respect to the Pond and authorize the Amendment and allow the rip-rap and natural vegetative buffer as proposed. Arbitrary and Capricious Standard The City engineer has asserted that the rip-rap is not allowed because it is in the best interests of the city "to continue to maintain its storm water system in a consistent manner across the City" and therefore the rip-rap cannot be allowed. However, it is important to note that in our review of the stormwater pond maintenance agreements throughout the City, we identified several other stormwater ponds in the City in which rip-rap has been installed and authorized by the City.' In Minnesota,the standard of review for all zoning matters is "whether the zoning authority's action was reasonable. . . . Is there a `reasonable basis' for the decision? or is the decision `unreasonable, arbitrary or capricious'?"Honn v. Coon Rapids, 313 N.W.2d 409, 417 (Minn. 1981). To approve rip-rap as an allowed element in other stormwater ponds but not on our clients' Property would be by its very nature unreasonable, arbitrary and capricious. The City attorney and City engineer have said the disparate treatment is due to the fact that the City considers the Pond to be part of the City's stormwater system. This is despite the fact that the City has never made any effort to maintain the Pond and the only maintenance has been performed by our clients. Notwithstanding the alleged public/private distinction,there is nothing in City Code Section 4.31 that would imply a different standard for public versus private stormwater facilities. In fact, "stormwater management system,"the term under which all stormwater ponds are classified as elements of, is defined as "Public and/or private systems of collecting, conveying, storing and treating Stormwater runoff." Based on this language, there is no basis to regulate the Pond in a manner that is different than other ponds within the City. Mayor Harris and City Councilmembers City of Golden Valley June 7, 2016 Page 6 CONCLUSION The Amendment as proposed represents a substantial investment by our clients into the community,the Property, and the environment. The proposed rip-rap and natural vegetative buffer is an improvement that not only consistent with how the City has regulated other stormwater ponds in the City but it is consistent with the required findings under the City Code for an amendment to the Original PUD. Our client has sought to improve the natural and built environment and has worked diligently with City staff and a host of contractors, consultants, and engineers to resolve this matter. It was never the intent of our clients for this matter to arise to the level that it necessitates City Council action, but it is clear from the record that City staff have taken an unreasonable and arbitrary position. For these reasons and the reasons stated above, we respectfully request that the City Council approve the Amendment as proposed. Please do not hesitate to contact me with any questions about this letter or the information contained herein. Sincerely, William C. Griffith, for Larkin Hoffinan Direct Dial: 952-896-3290 Direct Fax: 952-842-1729 Email: wgriffith@larkinhoffman.com Enclosures cc: Tom Garry, City Attorney Jeff Oliver, City Engineer John Bender, Westwood Arash Allaei 4840-2209-1310,v. 2 'Ponds with rip-rap include ponds on properties owned by: General Mills,Breck School,Honeywell,and Valley Creek Office Park. EXHIBIT A AFFIDAVIT REGARDING CHRONOLOGY OF EVENTS STATE OF MINNESOTA ) ) ss. COUNTY OF Arash Allaei, being first duty sworn, on oath say(s) that: 1. The undersigned is the owner of the property located at 1725 Bridgewater Road(the "Property"), Golden Valley, Minnesota, 55422. 2. The following chronology accurately depicts the series of events that occurred with respect to the stormwater retention pond(the "Pond") located on the Property 3. April 10,2015: Arash Allaei purchased the home at Property that was in foreclosure from Wells Fargo Bank. The Property was purchased remotely, site unseen. 4. May 3,2015: Arash arrived in Minnesota and sees the Property for the first time. Arash immediately noticed that the Pond is overgrown with invasive trees,a significant portion of which have fallen into the Pond. S. May 4/5, 2015: Padideh Safavi, Arash's wife called the City to address the issues with the Pond. A meeting at the Pond was scheduled for May 6th,2015. 6. May 6,2015: Arash& Padideh met with Eric Eckman&Tom Hoffman (City public works staff)at the Property to discuss the Pond. At the meeting.the City staff asked that the trees be removed. Arash asked if the City would pay for this and the staff made it clear many times that"the maintenance of the perimeter of the pond is the homeowner's responsibility."The staff recommended a buffer that was 5-7 ft in width be installed once the trees were removed. Arash specifically asked if it was acceptable to place rocks on the bank of the Pond to prevent it from becoming overgrown again. The staff stated that the rock was fine, but would still need some vegetative buffer installed on the other side. The staff made no mention of any permit requirements or further steps needed to be taken with the City and implied that their role in this was done. 7. May 6,2015: Padideh emailed the Hidden Lakes Community Association(homeowner's association for the property)stating"The engineer from the city of Golden Valley came out today,he would like us to remove some trees and shrubs surrounding the pond for maintenance, would this be something the association/landscaping company would take care of?" 1. EXHIBIT A 8. May 11,2015: Scott Findley from the Hidden Lakes Community Association replied to the May 6th email stating "The homeowner is responsible for any tree maintenance or replacement. . ..As for the plant buffer zone around the pond with all the volunteer trees and vegetation. . . this area is the homeowner's responsibility to maintain." 9. June 1,2015: Arash paid$9,386.56 to have the overgrown trees removed from the Pond. 10. July 16,2015: Arash paid $40,000 to have rip-rap installed on the perimeter of the Pond. It. August 26,2015: City issued a stop work order on the property for work being done to clean up of shoreline of Lake Sweeney unrelated to the Pond (all issues relating to the shoreline have been resolved). Tom Hoffman (the same City staff member that was at the May 6th meeting to discuss the Pond) came to the property to issue the stop work order and inspect the shoreline issues at around 8:00 am. The installation of the Pond's rip-rap was almost complete at this time and clearly visible to Tom as one must pass by the Pond to get to the shoreline. As a result of the stop work order, all work on the Pond was hatted. A few hours later Tom returned to the property and personally told the workers that were installing the rip-rap that they could continue working on the Pond and the stop work order was only for the shoreline. This clearly supports the position of the May 6th meeting that no permits were required to instal.] rip-rap around the Pond. 12. August 27,2015: Jeff Oliver(City Engineer)and Tom Hofftnan were scheduled to return to the property in the afternoon to review the shoreline issues. Tom arrived approximately 20-30 minutes before.Jeff and conversed with Arash while waiting for Jeff's arrival. During this conversation Arash spoke to Tom about the Pond and asked Tom what he thought of the Pond and Tom said "'It's looking good!"This was expected as the installation of rock was specifically mentioned during the May 6th meeting{this once again supports information conveyed to homeowner that no permits were required for rip-rap). Jeff Oliver arrived and upon passing the Pond,to Arash's surprise, stated that a permit was needed to install the rip-rap. This was the first mention of any permit requirements of any kind by the City regarding the work on the Pond. 13. August 28—September 11,2015: Arash asked Jod Ayez(general contractor for the remodeling of the property)to.resolve all issues with the City. During this time Jorj had multiple conversations with the Jeff Oliver and Tom Hoffman attempting to resolve matters. The City staff asked Jorj to put plans together and submit them to the City for review. Jorj hired WSB & Associates (an engineering consultant) to assist with putting plans together.Jorj called Jeff Oliver to schedule a meeting with the engineers from WSB to discuss the plans. Shortly after the call with Jeff,Jorj got a call from WSB stating that Jeff Oliver had``called them angrily"and told them not to work with Arash and Padideh. 14. September 12,2015- Westwood engineering was hired to prepare plans lor the City. EXHIBIT A 15. September 18,2015: rom Hoffman called Arash and asked if I had time to meet so he could drop something off for him. Arash stated that he was not home and specifically asked Tom.what the document was, Tom stated he did not know what the document was. Arash asked Tom to drop it off at the property as Padideh was home, 'ro Padideh's surprise,a police officer arrived and delivered a restoration order. 16. September 19,2015: Arash, Padideh and Jorj went to City hall and met with Jeff Oliver, Erick Eckman and Tom Hoffman. Once again, staff was not cooperative and demanded that everything in the restoration order be completed. 17. September 29,2015: The City issued criminal charges against Arash and Padideh: two (2)misdemeanors to Arash and two(2)misdemeanors to Padideh. 18, October 8,2015: Arash retained William Griffith from Larkin Hoffman to address legal issues with the restoration order. 19. November 24,2015: Paul Engb was retained as attorney for property owners to address the misdemeanors. 20. November 25,2015: Jorj Ayez called Tom Hoffman to discuss the misdemeanors. Mr. Hoffman stated that once the issues,%vere resolved, they would be dropped. 21. December 1,2015: Westwood engineering submitted plans for the Pond to the City.As a part of the plans, Westwood submitted a detailed engineering analysis on the Pond illustrating that the plans we submitted would yield superior water quality to the plans the City required in their restoration order that were based on the original PUD. It was also determined that the original landscaping plan in the PUD was never installed on the Pond. The plans submitted to the City included the rip-rap and analysis illustrating that the rip-rap had no impact to the flood storage of Lake Sweeney. 22. December 18,2015: Jeff Oliver sent a response to the Westwood plans,that denied. approval with no supporting engineering concerns or reasoning. In the response,Jeff Oliver once again demanded that the original restoration order be followed. 23. December 30,2015: Larkin Hoffman attorney, William Griffith determined that the City's demands in the restoration order for a conservation easement on the property,and agreements about use and modification of the storm water Pond exceeded the City's authority. Mr. Griffith sent correspondence to the City attorney regarding this matter. J. EXHIBIT A 24. January 12, 2016: The City attorney conceded that certain demands in the restoration order were not appropriate or applicable and recommended Arash and Padideh negotiate directly with the City to resolve the outstanding issues. 25. January 12—February 8th,2016: Arash attempted to resolve the two outstanding issues with the City engineer.Jeff Oliver: 1) the buffer requirements around the Pond,2)and the rip-rap already installed around the Pond. A tenative agreement was reached on the buffering requirements,however, Mr. Oliver refused to allow the rip-rap to remain around the Pond citing that it is in the City's best interest to"continue to maintain its storm water system in a consistent manner accross the city." 26. February 3,2016: Paul Engh appeared in court and met with the Golden Valley prosecutor. The prosecutor stated he would dismiss the case once the City issues a letter that the property is in full compliance with zoning codes. 27. February 8,2016: Arash made a public data request to the City for all maintenance records for all storm water Ponds on private property to determine if the rip-rap would affect any maintenance efforts of the Pond and if necessary, modify Westwood's plans to accomodate the City's maintenance efforts. 28. February 25,2016: City completed public data request and provides Arash with maintenance and inspection records for all storm water ponds on private property. From this information,the following has been discovered: 1)per maintenance records,other ponds have rip-rap installed; 2)per maintenance records, the maintenance of rip-rap around a pond was specifically outlined in at least one of the City's nitainenance agreements; 3)per maintenance records,no maintenace of any kind was ever conducted to the Pond on Arash*s property, and 4) per inspection records,the City has been aware of the overgrown Pond on Arash's property since 2013. [SIGNATURE ON FOLLOWING PAGE] 4. EXHIBIT A Affiant knows the matters stated above are true and makes this Affidavit for the purpose of making an application for an amendment to the F idden Lake plane unit development. 21 Date Signature Subscribed and sworn to before-me this _ciay of , -� 2016. OL#1G M WAM TAIW(? NOTARY FMC- -MINNESOTA MY COMMISSION Ems$01,31,019 Sig re ofNotar Public 4817-67524399.Y. 2 J. 7699 Anagram Drive Eden Prairie,MN 55344 Westwood r ' rrl Main (952)937-5150 Fax (952)937-5822 -- MAR 2 5 2016 westwoocips.com (888)937-5150 March 21, 2016 Eric Eckman 7800 Golden Valley Road Golden Valley, MN 55427 Re: 1725 Bridgewater Road Basin Improvement File 0007237.00 Dear Mr. Eckman: On behalf of the Owner of 1725 Bridewater Road in Golden Valley, we offer this narrative describing the proposed stormwater basin improvements for the subject property. A community stormwater treatment basin in the backyard of the property receives and treats stormwater runoff from approximately 12 acres of the surrounding neighborhood and discharges to the adjacent Sweeney Lake. The Owner proposes to improve the stormwater basin's aesthetics while not adversely affecting the stormwater management capacity of the pond. Existing Conditions Westwood surveyed the bottom of the basin and the surrounding area. The basin was not constructed to the depth shown on the original construction plans. The original plans called for a basin bottom elevation of 820.0 but the surveyed bottom is 824.0. It was evident when probing the basin depth that the basin bottom had not accumulated a significant amount of sediment;rather the basin bottom was a compacted, constructed surface. City Staff has requested that the Owner install a vegetated buffer surrounding the basin as was originally proposed with the development plans when the neighborhood was constructed. There is no evidence this buffer was ever installed with the original development of the neighborhood. Improved Conditions The Owner proposes to install a native vegetation buffer around the basin perimeter. This buffer will average 10 feet in width and will vary from a minimum width of 3 feet to a maximum width of 30 feet. It will consist of native vegetation grown from a custom seed mix of the species listed below. The Owner shall keep the seed tags as documentation of the seed installed. Multi-Disciplined Surveying&Engineering 7BPLS Firm No.10074302 westwoodpis.Com March 21, 2016 Page 2 • Blue Grama • Little Bluestem • June Grass • Slender Wheatgrass • Fowl Bluegrass • Buffalo Grass • Nodding Onion • Midland Shooting Star • Downy Wood mint • Path Rush • Torrey's Rush • Straight-Styled Wood Sedge • Spike Rush • Sharp-lobed Hepatica • Prairie Blue Eyed Grass The Owner also proposes to surround the normal water level of the pond with 6"to 12"stone rip-rap on the north, west and south side of the pond at a width of approximately 6 feet. The rip-rap will help prevent the pond from becoming over grown as it has been in the past. If invasive plant species become established in the pond, the rip-rap buffer area, having no vegetation, will facilitate the use of broad spectrum herbicides labeled for control of invasive species. This will help limit their spread into the native vegetation buffer. As shown in the December 1, 2015 Basin Improvement report,this rip-rap will have a negligible effect on the flood storage capacity of the flood plain and because the rip-rap is above the normal water level, it will not reduce the stormwater treatment capacity of the pond. Although to date it appears no maintenance has been done to the pond, the southeast side of the pond will be free of stone rip-rap to allow access for future maintenance of the pond. The proposed buffer area and stone rip-rap are shown on the enclosed Exhibit. Please contact me if you have any questions. Sincerely, WESTWOOD PROFESSIONAL SERVICES John Bender Project Manager Enclosure • Proposed Basin Improvements Exhibit �i 0 j•Jr �}•Jp*•li�� � r� ✓� j. .�pf. d��• tit a� fIt►.�i� +wne�s' �I'llie w�►w ss �� lE�9r Iltt+•�'�t m '� .'' esVr1sw11lEJR Vii • � ��rp • a�'t; IYJ � � y�• n` ��;•� 1�III �I t L�1J���1e� t'�t •JB �,�° �. •��!�j`\rte _ E���J�fyj® , s pf� r -_ _ ����Yi�-�..._ � .r. � r x�'�tr�s,,.rls��neu`a.•ra. � k� k:'-'a,_ ■ z ■ ■ 'n ■ 0 1 wU' z -7ro ; tt ti , ,° ./,,,.' �+Y-_ tis••'. 1 t it ti ii r4;yy I}•: .` r I .� ..`1 ..fir ._.• � � :•r:� ,�: .;:( �.01, co .. Q1m 1 � '� •' 1�•t � '-- n ix • ggtt to M city of t� 01l01d6 AGENDA lar Meeting of the v .1 ReguCity Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber July 19, 2016 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting July 5, 2016 B. Approval of City Check Register C. Licenses: 1. D. Minutes of Boards and Commissions: E. Bids and Quotes: 1. F. Authorization to Sign Agreement with Morris Leatherman Company for Resident Survey G. Authorize Statement of Work for Xcel - 55 West Project 4. PUBLIC HEARINGS A. Public Hearing - First Consideration - Lodging Tax for Conventions and Visitor Bureau B. Public Hearing - Conditional Use Permit - 8814 7th Avenue North - Big Deals Liquidation Warehouse 5. OLD BUSINESS 6. NEW BUSINESS A. Resident Survey with Morris Leatherman Company B. Authorize Solar Power Purchase Agreement, Facilities Lease Agreement, and Energy Performance Guarantee Agreement C. Announcements of Meetings 1. Future Draft Agendas: City Council July 19, August 3, 2016 and Council/Manager August 10, 2016 D. Mayor and Council Communications 7. ADJOURNMENT This document is available in alternate formats upon a 72-hour request. Please call IR763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats 01 may include large print, electronic, Braille, audiocassette, etc. AGENDA Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Conference Room July 12, 2016 6:30 pm or immediately following the HRA Meeting Pages 1. Golden Valley Community Foundation Update (30 minutes) 2. DeCola Ponds Governance Update (15 minutes) 3. Biennial 2017-2018 Proposed General Fund Budget (45 minutes) 4. Positive Performance General Fund Transfer (20 minutes) Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. L s document is available in alternate formats upon a 72-hour request. Please call -593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats y include large print, electronic, Braille, audiocassette, etc. cath, ' AGENDA 'idle Regular Meeting of the valleyCity Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber Wednesday, August 3, 2016 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting July 19, 2016 B. Approval of City Check Register C. Licenses: 1. D. Minutes of Boards and Commissions: 1. E. Bids and Quotes: 1. F. 4. PUBLIC HEARINGS A. Public Hearing - Approval of Conditional Use Permit 151 - 9050 Golden Valley Road - Affinity Plus Federal Credit Union, Applicant 5. OLD BUSINESS 6. NEW BUSINESS A. Second Consideration - Lodging Tax for Conventions and Visitor Bureau B. Appointment to Conventions and Visitor Bureau C. Announcements of Meetings 1. Future Draft Agendas: Council/Manager August 10, 2016, City Council August 16 and September 6, 2016 D. Mayor and Council Communications 7. ADJOURNMENT This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968)to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc.