02-07-17 CC Agenda Packet (entire)AGENDA
Regular Meeting of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
February 7, 2017
6:30 pm
1.CALL TO ORDER PAGES
A.Pledge of Allegiance
B.Roll Call
2.ADDITIONS AND CORRECTIONS TO AGENDA
3.CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no discussion
of these items unless a Council Member so requests in which event the item will be
removed from the general order of business and considered in its normal sequence on
the agenda.
A.Approval of Minutes - City Council Meeting January 17, 2017 3-5
B.Approval of City Check Register:6
C.Licenses:
1. Multi-Family Rental Property License 7-8
2. Off-Sale Liquor License - Cedar Lake Wine Company 9
3. Gambling License Exemption and Waiver of Notice Requirement - Youth
Performance Company
10-12
4. Gambling License Exemption and Waiver of Notice Requirement - School of
Engineering and Arts PTA
13-15
D.Minutes:
1. Board of Zoning Appeals - November 22, 2016 16-19
2. Open Space and Recreation Commission - November 28, 2016 20-21
3. Human Services Fund - September 12, 2016 22
4. Bassett Creek Watershed Management Commission - December 15, 2016 23-31
E.Bids and Quotes
1. Purchase Excavator 32
2. Purchase Radio Transmitter RTR Modules for the Water Meter Reading System
Upgrade
33
3. Purchase Street Sweeper 34
4. Purchase Green/Tee Mower 35
5. Purchase Bleachers for Isaacson Park 36
6. Purchase Ball Field Lights for Field #2 at Isaacson Park 37
F.Supporting Application by PRISM to Hennepin County for Community Development
Block Grant (CDBG) Funding 17-07
38-39
G.Supporting Application by WHAHLT to Hennepin County for HOME and Affordable
Housing Incentive (AHIF) Funding 17-08
40-41
H.Supporting Application by Senior Community Services to Hennepin County for
Community Development Block Grant (CDBG) Funding 17-09
42-43
I.Authorize Agreement with Hennepin County for Athletic Field Improvements at
Isaacson Park
44-52
3. CONSENT AGENDA - continued
J.Highway 55 West Project
1. Call for Public Hearing for the Highway 55 West Public Improvement Project No.
15-22 17-10
53-57
2. Call for Public Hearing - Special Assessments for Highway 55 West Project 58-60
K.Authorize Cooperative Agreement with Minnesota Department of Transportation and
Hennepin County for Trunk Highway 55, Douglas Drive and Country Club Drive 17-11
61-74
4.PUBLIC HEARINGS
5.OLD BUSINESS
6.NEW BUSINESS
A.State of the City Presentation 75
B.Announcement of Meetings
1. Future Draft Agendas: Council/Manager February 14, 2017, City Council February
21 and March 7, 2017
76-78
C.Mayor and Council Communications
7.ADJOURNMENT
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
GOLDEN VALLEY, MINNESOTA
January 17, 2017
1. CALL TO ORDER
Mayor Harris called the meeting to order at 6:30 pm.
1A. Pledge of Allegiance
1B. Roll Call
Present: Mayor Shep Harris, Council Members Joanie Clausen, Larry Fonnest and Steve
Schmidgall. Also present were: City Manager Cruikshank and Administrative Assistant Nally.
Absent: Council Member Andy Snope
2. ADDITIONS AND CORRECTIONS TO AGENDA
MOTION made by Council Member Fonnest, seconded by Council Member Clausen to
approve the agenda of January 17, 2017, as submitted and the motion carried.
3. APPROVAL OF CONSENT AGENDA
MOTION made by Council Member Fonnest, seconded by Council Member Clausen to
approve the consent agenda of January 17, 2017, as revised: removal of 3G-Adopt Resolution
accepting Grants and Donations and 3H-Approve and Authorize the Mayor to sign the 2017
Pay Equity Implementation Report and the motion carried.
3A.Approve Minutes of the City Council Meeting of January 3, 2017.
3B. Approve City Check Register and authorize the payment of the bills as submitted.
3C. Accept for filing the Minutes of Boards and Commissions as follows:
1. Human Rights Commission - October 25, 2016
2. Environmental Commission - October 5, 2016
3. Bassett Creek Watershed Management Commission - November 16, 2016
3D.Authorize City Manager, contingent upon City Attorney review, to sign contract for the
purchase and installation of indoor playground equipment at the new Brookview from
Orcacoast-Minnesota/Wisconsin Playground for an amount of $296,500 and authorize
City Manager, contingent upon City Attorney review, to sign contract for the change
order addition for the indoor playground equipment at the new Brookview from
Orcacoast-Minnesota/Wisconsin Playground for an amount of $58,503.
3E.Award a contract for the dredging of DeCola Pond F to Rachel Contracting in the
amount of $159,811.
3F.Adopt Resolution 17-05, authorizing the City Manager to execute the Residential
Recycling Grant Agreement with Hennepin County.
3G.Adopt Resolution 17-06, accepting Grants and Donations.
3H.Approve and authorize the Mayor to sign the 2017 Pay Equity Implementation
Report.
3. ITEMS REMOVED FROM THE CONSENT AGENDA
3G. Acceptance of Grants and Donations
Council thanked the Minnesota Twins Baseball Organization for their grant to be used for the
Isaacson Park Dugouts and Caribou Coffee for their donation for the Winter Family Festival.
Unofficial City Council Minutes -2- January 17, 2017
3G. Acceptance of Grants and Donations -continued
MOTION made By Council Member Fonnest, seconded by Council Member Clausen to adopt
Resolution 17-06, accepting Grants and Donations upon a vote being taken the following
voted in favor of: Clausen, Fonnest, Harris and Schmidgall, the following was absent: Snope,
the following voted against: none and the motion carried.
3H. Approval of 2017 Pay Equity Implementation Report
City Manager Cruikshank gave an overview of the 2017 pay equity implementation report.
MOTION made by Council Member Fonnest, seconded by Council Member Clausen to
approve and authorize the Mayor to sign the 2017 Pay Equity Implementation Report and the
motion carried.
6. NEW BUSINESS
6A. Announcement of Meetings
Some Council Members may attend the Winter Family Festival on January 20, 2017, at 6 pm
at Wesley Park.
Some Council Members may attend the Legislative Breakfast on January 21, 2017, at 9:30 am
at the Crystal City Hall located at 4141 Douglas Drive.
Some Council Members may attend a Joint Board/Commission meeting on January 23, 2017,
from 5:30 pm to 7 pm in the Council Chambers.
Some Council Members may attend the Covenant Village Neighborhood meeting on January
24, 2017, at 6:30 pm at Covenant Village located at 5800 St. Croix Avenue North.
Some Council Members may attend the 2017 Experienced Officials Leadership Conference on
January 27 and 28 at 11:30 am at the Hilton Minneapolis/St. Paul Airport and the Mall of
America in Bloomington.
The Council’s Annual Goal Setting meeting will be held on January 31, 2017, at 6 pm at the
Brookview Grill.
The next City Council meeting will be on February 7, 2017, at 6:30 pm.
Some Council Members may attend the West Metro Home Remodeling Fair on February 12,
2017, from 10:30 am to 3 pm at the Eisenhower Community Center.
6C. Mayor and Council Communication
Mayor Harris thanked Council Members Clausen and Fonnest for attending a meeting with the
Sweeny Lake residents. He also thanked Calvary Church for their sweet potato pie event and
the city staff that attended it. He then thanked the Human Rights Commission for purchasing
tickets for the MLK Holiday breakfast so that Golden Valley residents could attend.
Unofficial City Council Minutes -3- January 17, 2017
7.ADJOURNMENT
MOTION made by Council Member Fonnest, seconded by Council Member Clausen and the
motion carried to adjourn the meeting at 6:45 pm.
_______________________________
Shepard M. Harris, Mayor
ATTEST:
__________________________
Kristine A. Luedke, City Clerk
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Attachments
•Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. C. 1. Multi-Family Rental Property Licenses
Prepared By
Dave Gustafson, Fire/Property Maintenance Specialist
Jill Lund, Administrative Assistant
Summary
The following multi-family rental properties are up for renewal.
PROPERTY LICENSE FEE
Arcata Apartments - 901 Xenia Avenue South $ 6,075
Calvary Center Apartments - 7650 Golden Valley Road $ 225
Colonial Apartments - 5743/5745/5747 Glenwood Avenue $ 1,245
Copacabana Apartments - 1725 Lilac Drive North $ 1,890
Crosswoods Apartments - 5601 Glenwood Avenue $ 875
Dover Hill Complex - 2400 Rhode Island Avenue North $ 3,813
Duluth Street Flats - 6150 St. Croix Avenue $ 1,245
Golden Valley Rd Apartments - 6200 Golden Valley Road $ 175
Golden Valley Townhomes - 2120 Douglas Drive $ 422
Golden Valley Townhomes - 3354 Lilac Drive $ 199
PROPERTY LICENSE FEE
Herbeck Triplex - 1510 Kelly Drive $ 280
Laurel At West End Apartments - 5610 Laurel Avenue $ 225
The Laurel Apartments - 250 Turners Crossroad South $ 225
Mallard Creek Apartments - 8300 / 8400 Golden Valley Road $ 4,720
Medley Park Townhomes - 2343/2350/2389/2391 Mendelssohn Lane $ 1,750
Southwirth Apartments - 501 Theodore Wirth Parkway $ 2,325
Trentwood Apartments - 9110/9140/9200/9210/9240 Golden Valley Road $ 2,765
Valley Creek West Apartments - 1370 Douglas Drive $ 1,470
Valley Square Commons - 749 Winnetka Avenue North $ 1,225
Valley View Apartments - 6537 Golden Valley Road $ 1,050
Valley Village Apartments - 600 Lilac Drive North $ 4,970
West End Apartments - 241/251 261/271 Yosemite Circle $ 700
West End Trails - 1400/1450/1500/1600 Douglas Drive $ 700
Recommended Action
Motion to authorize the renewal of multi-family rental licenses as recommended by staff.
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. C. 2. Approve Off-Sale Intoxicating Liquor License - Cedar Lake Wine Company
Prepared By
Kris Luedke, City Clerk
Summary
Cedar Lake Wine Company Inc. dba Cedar Lake Wine Company has applied for an Off-Sale
Intoxicating Liquor License. Cedar Lake Wine Company would be located at 7702 Olson Memorial
Highway. This is the former site of MGM Liquor Warehouse.
The City Attorney has reviewed the application, and has found the application documents are in
order and complete. The Golden Valley Police Department was completed the background
investigation and has found no reason to deny the license.
Recommended Action
Motion to approve the issuance of an Off-Sale Intoxicating Liquor License to Cedar Lake Wine
Company Inc. dba Cedar Lake Wine Company located at 7702 Olson Memorial Highway through
June, 30, 2017.
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. C. 3. Gambling License Exemption and Waiver of Notice Requirement - Youth Performance
Company
Prepared By
Judy Nally, Administrative Assistant
Summary
As per State Statute organizations that conduct gambling within the City limits have to submit an
application for a lawful gambling permit to the State after the permit has been approved or
denied by the City. Depending upon the timing of the permit the applicants may request the City
to waive the 30-day waiting period.
Attachments
•Application for Exempt Permit (2 pages)
Recommended Action
Motion to receive and file the gambling license exemption and approve the waiver of notice
requirement for Youth Performance Company.
MINNESOTA LAWFUL GAMBLING 12/16
LG220 Application for Exempt Permit Page 1 of 2
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that: Applications are processed in the order received. If the application
• conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the
• awards less than $50,000 in prizes during a calendar application fee is$100; otherwise the fee is$150.
year.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization -r Previous Gambling
Name: YO V }'� L 45 f 11KCJhGi 64 —A !7� Permit Number:
Minnesota Tax ID Federal Employer ID q I
Number, if any: Number (FEIN), if any:
Mailing 3 3 3 V n:Yt�ri, '�`� �v,enwc. S• E.
Address:
City:
County: 4✓ R•
1 0
Name of Chief Executive Officer(CEO): C. P4
612 - 623 - c11$ o S).N r6 HTQ..�� rf•�w�t e�
Daytime Phone: Email:
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
Fraternal Religious Veterans Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website,phone numbers:
60 Empire Drive, Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
>ZrIRS income tax exemption (501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal Income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
IRS -Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling, and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted �e�y.0(10,
(for raffles, list the site where the drawing will take place): ) `+h—, flr''N
Address (do not use P.O. box): 5`4 11 W ey t,t+,L f�lvd,
City orL �p
Township: 60\ L� Vt 1f:j Zip: �SJ 16 County: T (�1"�.Cl�
Date(s) of activity (for raffles,
indicate the date of the drawing): 1
Check each type of gambling activity that your organization will conduct:
=Bingo Paddlewheels Pull-Tabs =Tipboards
Raffle (total value of raffle prizes awarded for the calendar year, including this raffle: $ )
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull-tabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor,go to
www.mn.gov/gcb and click on Distributors under List of Licensees, or call 651-539-1900.
12/16
LG220 Application for Exempt Permit Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
The application is acknowledged with no waiting period. Elhe application is acknowledged with no waiting period.
The application is acknowledged with a 30-day waiting The application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after
(60 days for a 1st class city). 30 days.
=The application is/denied. IThe application is denied.
-v
Print City Name: 01ja l Print County Name:
Si :af C' Pers n Signature of County Personnel:
Title: Date: ( � Title: Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
The city or county must sign before limits. (A township has no statutory authority to approve or
submitting application to the deny an application, per Minn. Statutes, section 349.213.)
Gambling Control Board. I Print Township Name:
�- ----- ---- ------- --- --- Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the Board within 30 days of the event date.
Chief Executive Officer's Signature: Date:
(9 ig ature t be CEO's ature;designee may not sign)
Print Name:
REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for: Mail application with:
• all gambling conducted on two or more consecutive days, or a copy of your proof of nonprofit status, and
• all gambling conducted on one day.
application fee (non-refundable). If the application is
Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event,
conducted on the same day. the application fee is$100; otherwise the fee is$150.
Financial report to be completed within 30 days after the Make check payable to State of Minnesota.
gambling activity is done: To: Minnesota Gambling Control Board
A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South
and return the financial report form to the Gambling Control Roseville, MN 55113
Board.
Questions?
Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at
3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900.
Data privacy notice: The information requested application. Your organization's name and ment of Public Safety; Attorney General;
on this form(and any attachments)will be used address will be public information when received Commissioners of Administration, Minnesota
by the Gambling Control Board(Board)to by the Board. All other information provided will Management&Budget,and Revenue; Legislative
determine your organization's qualifications to be private data about your organization until the Auditor,national and international gambling
be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court
Minnesota. Your organization has the right to the permit,all information provided will become order;other individuals and agencies specifically
refuse to supply the information; however, if public. If the Board does not issue a permit,all authorized by state or federal law to have access
your organization refuses to supply this information provided remains private,with the to the information; individuals and agencies for
information, the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or
determine your organization's qualifications and, address which will remain public. Private data sharing of Information after this notice was
as a consequence,may refuse to Issue a permit. about your organization are available to Board given; and anyone with your written consent.
If your organization supplies the information members,Board staff whose work requires
requested,the Board will be able to process the access to the Information; Minnesota's Depart-
This form will be made available in alternative format(i.e. large print,braille)upon request.
An equal opportunity employer
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. C. 4. Gambling License Exemption and Waiver of Notice Requirement - School of Engineering
and Arts PTA
Prepared By
Judy Nally, Administrative Assistant
Summary
As per State Statute organizations that conduct gambling within the City limits have to submit an
application for a lawful gambling permit to the State after the permit has been approved or
denied by the City. Depending upon the timing of the permit the applicants may request the City
to waive the 30-day waiting period.
Attachments
•Application for Exempt Permit (2 pages)
Recommended Action
Motion to receive and file the gambling license exemption and approve the waiver of notice
requirement for School of Engineering and Arts PTA.
MINNESOTA LAWFUL GAMBLING 12/16
LG220 Application for Exempt Permit Page 1 of 2
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that: Applications are processed in the order received. If the application
• conducts lawful gambling on five or fewer days,and is postmarked or received 30 days or more before the event,the
• awards less than$50,000 in prizes during a calendar application fee is$100; otherwise the fee is$150.
year.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less,contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization Com,, [� ry Previous Gambling �/ 2
Name: —&-N-CO o FA�Yji neer irri C ld AV f5 P I n Permit Number: 11^ ���J�
Minnesota Tax ID � Federal Employer ID ^
Number, if any: pr
LQnA i�1 H _Number(FEIN), if any: .— , + D��
Mailing
Address:
City: Golden /0LMQ State: I� Zip: County:
Name of Chief Executive Offic-e'r(CEO):
'C ('�F �
Daytime Phone: `�lV ��JEJ'_ _Cq tcjc7 Email:
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
EDFraternal ED Religious E Veterans L-?<j Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number,as they are not proof of nonprofit status.)
A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website,phone numbers:
60 Empire Drive,Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
IRS income tax exemption(501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
IRS-Affiliate of national,statewide,or international parent nonprofit organization(charter)
If your organization falls under a parent organization,attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling,and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conductedCI,)
(for raffles, list the site where the drawing will take place):
Address (do not use P.O. box): I" 1c✓1 V�f'o V T1y i yt
City or , 1 �1 1�C'i`1N D'14l
Township: G-1 0u1yabeLi Zip: ��T� 1_ County:
Date(s)of activity (for raffles, I0_, _
indicate the date of the drawing): l�r_L_`
Check each type of gambling activity that your organization will conduct:
=Bingo Paddlewheels Pull-Tabs =Tipboards pp
®Raffle(total value of raffle prizes awarded for the calendar year,including this raffle:$nor
Gambling equipment for bingo paper,bingo boards, raffle boards, paddlewheels, pull-tabs,and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to
www.mn.gov/gcb and click on Distributors under List of Licensees, or call 651-539-1900.
12/16
LG220 Application for Exempt Permit Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
KThThe application is acknowledged with no waiting period. The application is acknowledged with no waiting period.
e application is acknowledged with a 30-day waiting he application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after 30 days period,and allows the Board to issue a permit after
(60 days for a 1st class city). 30 days.
The applicatiorL is denied. Ile&
application is denied.
Print City Name: Q�GI/�°i1 VaI`e& Print County Name:
Sig ature Xie:!WDate:A
Signature of County Personnel:
Title: Title: Date:
TOWNSHIP(if required by the county)
On behalf of the township,I acknowledge that the organization
is applying for exempted gambling activity within the township
The city or county must sign before limits. (A township has no statutory authority to approve or
deny an application, per Minn. Statutes,section 349.213.)
submitting application to the
Gambling Control Board. Print Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of imy knowledge. I acknowledge that the financial
report will be completed and returned to the Board within 30 da s of the.event date. / r7
Chief Executive Officer's Signature: C. 1 Date: l ! l
(Signatureyust be CEO's si n ure;designee may not sign)
Print Name: l �111� 1
REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for: Mail application with:
• all gambling conducted on two or more consecutive days,or X a copy of your proof of nonprofit status,and
• all gambling conducted on one day. Xapplication fee(non-refundable). If the application is
Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event,
conducted on the same day. the application fee is$100; otherwise the fee is$150.
Financial report to be completed within 30 days after the Make check payable to State of Minnesota.
gambling activity is done: To: Minnesota Gambling Control Board
A financial report form will be mailed with your permit. Complete 1711 West County Road B,Suite 300 South
and return the financial report form to the Gambling Control Roseville, MN 55113
Board.
Questions?
Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at
3-1/2 years(Minn. Statutes,section 349.166,subd. 2(f)). 651-539-1900.
Data privacy notice: The information requested application. Your organization's name and ment of Public Safety;Attorney General;
on this form(and any attachments)will be used address will be public information when received Commissioners of Administration,Minnesota
by the Gambling Control Board(Board)to by the Board. All other information provided will Management&Budget,and Revenue; Legislative
determine your organization's qualifications to be private data about your organization until the Auditor,national and international gambling
be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies;anyone pursuant to court
Minnesota. Your organization has the right to the permit,all information provided will become order; other individuals and agencies specifically
refuse to supply the information; however,if public. If the Board does not issue a permit,all authorized by state or federal law to have access
your organization refuses to supply this information provided remains private,with the to the information; individuals and agencies for
information,the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or
determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was
as a consequence,may refuse to issue a permit. about your organization are available to Board given;and anyone with your written consent.
If your organization supplies the information members,Board staff whose work requires
requested,the Board will be able to process the access to the information; Minnesota's Depart-
This form will be made available in alternative format(i.e.large print braille)upon request.
An equal opportunity employer
Minutes of a Regular Meeting of the
Golden Valley Board of Zoning Appeals
November 22, 2016
A regular meeting of the Golden Valley Board of Zoning Appeals was held on Tuesday,
November 22, 2016, at City Hall, 7800 Golden Valley Road, Golden Valley, Minnesota.
Vice Chair Maxwell called the meeting to order at 7 pm.
Those present were Members Maxwell, Orenstein, and Planning Commission
Representative Blum. Also present were Associate Planner/Grant Writer Emily Goellner,
Planning Intern Chloe McGuire Brigl, and Administrative Assistant Lisa Wittman. Members
Nelson and Perich were absent.
I. Approval of Minutes — October 25, 2016, Regular Meeting
MOVED by Orenstein, seconded by Maxwell and motion carried 2 to 1 to approve the
October 25, 2016, minutes as submitted. Commissioner Blum abstained.
II. The Petition(s) are:
1350 Boone Avenue North (continued item)
Adrian Mov, Applicant
Request: Waiver from Section 11.21, Single Family Zoning District, Subd. 11
(D) Side Wall Articulation
• Any wall longer than 32 feet in length must be articulated, with a shift of at least
2 feet in depth for at least 8 feet in length. The applicant is requesting a variance
from this regulation to build a second story addition with side walls 38'-1" in
length with no articulation.
Purpose: To allow for the construction of a second story addition.
MOVED by Maxwell, seconded by Orenstein and motion carried unanimously to table
the variance request.
1136 Welcome Circle
Nick & Pam Witucki, Applicants
Request: Waiver from Section 11.21, Single Family Zoning District, Subd.
11(A)(1) Front Yard Setback Requirements
• 9 ft. off of the required 30 ft. to a distance of 21 ft. at its closest point to the
front yard (north) property line.
Purpose: To allow for the construction of a deck.
Minutes of the Golden Valley Board of Zoning Appeals
November 22, 2016
Page 2
McGuire Brigl referred to a survey of the property and explained the applicants' request
to construct a deck in their front yard. She stated that a deck in a front yard can be
located 30 ft. from the front yard property line and that that the applicant is proposing to
construct the deck 21 ft. from the front property line.
McGuire Brigl referred to the applicant's stated unique circumstances which include:
the front steps to the home need to be replaced, the home is on a hill with a tuck under
garage, they want a tiered deck for a safer approach to allow them to watch their
children in the front yard, and the proposed deck will be low and won't obstruct views.
Maxwell asked about the buildable area on this lot. McGuire Brigl showed the Board the
buildable area where a deck could be built without the need for a variance. She added
that the buildable area in the front yard is limited because the house is right at the 35-
foot setback line.
Maxwell asked about the height of the proposed deck. McGuire Brigl said the height
varies because it is a tiered deck, but the first tier would be at grade.
Maxwell asked if a variance would be needed for a patio. Goellner said a patio would
not need a variance but the grade would have to be raised in order to construct a patio.
McGuire Brigl added that a 25 square-foot landing and stairs would be allowed in the
front setback area without a variance.
Nick Witucki, Applicant, explained that the first tier of the deck would be 5 ft. x 10 ft. in
size and the second tier would be 11 ft. x 15 ft. in size. He added that the deck would
be located in an area that is already landscaped and would not go beyond that. Maxwell
asked Witucki why they couldn't build a deck in the back yard. Pam Witucki, Applicant,
stated that there is already a slab in the back yard. Mr. Witucki stated that three areas
come together in the front so they want to make the front area safer. Mrs. Witucki
added that the front yard is a hill so they can't really do much with it and they would like
to have a deck in the front yard in order to watch their kids.
Maxwell reiterated that if they installed a patio or pavers instead of a deck they would
not need a variance. Mr. Witucki questioned how pavers would be different than a deck.
Blum asked the applicants to describe the grade of the property. Mr. Witucki referred to
the photos of the property and explained the grade of the hill in the front yard. He
reiterated that the proposed deck won't exceed the existing landscaped area. Blum
asked about the grade of the side yards. Witucki said the side yards are flat. Mr.
Witucki stated that the rear yard slants down toward the rear yard property line.
Maxwell opened the public hearing.
Jenny Dennis, 1133 Welcome Circle, said the applicants are wonderful neighbors and
that the proposed deck would contribute to the feeling of community and neighborhood.
Minutes of the Golden Valley Board of Zoning Appeals
November 22, 2016
Page 3
She stated that the subject property is really a corner lot, there is a safety concern with
the traffic, and allowing the proposed deck would contribute to her feeling of safety.
Jerry Savage, 1132 Welcome Circle, said he has no objections to the proposed deck.
He stated that there would still be plenty of room from the deck to the property line, it
won't interfere with his property, and he is sure other neighbors feel the same way. He
said he would be in favor of granting a variance to allow the applicants to build their
deck.
Gabriela Eisenberg, 1119 Welcome Avenue North, said she agrees with Mr. Savage's
comments. She added that the applicants are great neighbors and will keep the area
beautiful and safe.
Seeing and hearing no one else wishing to comment, Maxwell closed the public
hearing.
Orenstein said this is an unfortunate situation. He said he understands why the
applicants want the proposed deck, but it doesn't meet the criteria the Board uses when
considering variances. He said the Board is typically more lenient with proposals in rear
or side yards, but it is harder to grant a variance in the front yard. Blum agreed and
stated that there are other substantial areas on this property to build a deck. He added
that the Board is bound by state statute and doesn't have the discretion to grant a
variance in this case.
Maxwell said he is sympathetic but usually variances are granted for proposals when
there are no other options or an applicant is trying to meet other provisions in the
Zoning Code. He said he understands the applicants' concerns and desire to watch
their kids when they are in the front yard, but they could build a patio in the front without
a variance.
MOVED by Orenstein, seconded by Blum and motion carried unanimously to deny the
requested variance.
6300 Olson Memorial Highway
Golden Valley Investors, LLC, Applicant
Request: Waiver from Section 11.36, Industrial Zoning District, Subd. 6(A)
Yard Requirements
• City Code requires the front setback (35 feet) to be maintained as a
landscaped green area. An existing bike trail along Douglas has been
constructed and the remaining landscaped area is approximately 20 feet in
width.
Minutes of the Golden Valley Board of Zoning Appeals
November 22, 2016
Page 4
McGuire Brigl explained that the Zoning Code requires the entire front yard setback
area (35 feet) to be maintained as landscaped green area. She stated that the City
obtained additional right-of-way for the Luce Line Trail and for the Douglas Drive
reconstruction project which made the existing front yard landscaping area on this
property become non-conforming. She added that when the City, County, or State
creates or worsens a non-conforming setback, the property owner is entitled as a
matter of right to obtain a variance so the Board must grant this variance request.
Maxwell opened the public the hearing. Seeing and hearing no one wishing to
comment, Maxwell closed the public hearing.
MOVED by Maxwell, seconded by Orenstein and motion carried unanimously to
approve the requested variance.
III. Other Business
No other business was discussed.
IV. Adjournment
The meeting was adjourned at 7:36 pm.
George Maxwell, Chair Lisa Wittman, Administrative Assistant
GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION
Meeting Minutes
November 28, 2016
Present: Commissioners: Roger Bergman, Cindy Carow-Schiebe, John Cornelius,
Bob Mattison, Gillian Rosenquist, Kimberly Sanberg, and Dawn Speltz.
Staff: Rick Birno, Director of Parks and Recreation; John Stutzman,
Recreation Supervisor; and Sheila Van Sloun, Parks and Recreation
Administrative Assistant.
Absent: Andy Bukowski and Kelly Kuebelbeck.
1. Call to Order
Cornelius called the meeting to order at 6:30 pm.
2. Approval of Minutes — October 24, 2016
MOTION: Moved by Bergman and seconded by Mattison to approve the
October 24, 2016 minutes. Motion carried unanimously.
3. Summer Playground Proposal
Stutzman discussed spotty attendance during the summer playground program
in 2016. In an effort to raise attendance, he is proposing a $14 registration fee
for and a more structured program in fewer locations. After discussion, the
Commission recommended a $20 fee, instead of$14.
Speltz suggested broadcasting the schedule on social media sites to boost
awareness. Stutzman agreed and said it's one of his marketing goals.
Stutzman said he will be adding an all-day type camp in August once the
summer playground program has ended. More details to come.
4. 2016 City Survey for Parks and Recreation — Review
Birno briefly discussed the city survey results. Community input for parks and
recreation services was very positive. A number of Commission members voiced
concern regarding the data collection method.
5. Metro-Blue Line Updates
Rosenquist said the December meeting was cancelled. She said the City
Council will discuss the project at the December 6 meeting.
6. Golden Valley Bicycle and Pedestrian Planning Task Force Update
Mattison said the goals of the task force are to improve safety at major
intersections, better connectivity from north and south, and connecting key
destinations (shopping, parks, etc). He said the goals will be added to the
Comprehensive Plan. The next meeting is January 11, 2017.
7. Plymouth Avenue Light Rail Station Bridge Access Concern/Discussion
The Commission reviewed and discussed the Cedar Lake Park bridge design,
along with stair and access maps.
Open Space and Recreation Commission
November 28, 2016
Page 2
8. Staff Updates
a. Off Leash Pet Exercise Area Pilot Program — Birno said he hasn't received
any feedback from residents regarding the pilot program. On Friday,
December 2, The Golden Valley Humane Society, Minneapolis Park Board,
The Loppet Foundation, and the City will be meeting to discuss a dog park
partnership in Theodore Wirth Park.
b. Wesley Ball Field #3 Improvement Partnership — Birno said the project is
complete with new material and dirt fill.
c. Glenview Terrace Park Meeting Update — Birno said he met with the
Minneapolis Park Board to discuss the park. At this time, no specific planning
has been done.
d. Park Dedication Fee for 2017 — Birno said the Council approved the increase
of park dedication fees from 4% in 2016 to 6% in 2017.
9. Comprehensive Planning Review (Natchez, St. Croix, Yosemite, North
Tyrol, South Tyrol, Glenview Terrace, and Golden Oaks)
The OSRC reviewed the additions and changes they made to the Goals and
Objectives section and the previous four community parks for what will be the
2018-2028 Comprehensive Park Plan.
10. Comprehensive Park Planning (Brookview Golf, Lawn Bowling, and Winter
Recreation, Sochacki Park, Paisley Park, and Sweeney Lake Park)
The OSRC reviewed and provided direction on Brookview Golf and Lawn
Bowling, and three community parks for the 2018-2028 Comprehensive Park
Plan.
11. Adjournment
MOTION: Moved by Cornelius and seconded by Speltz to adjourn at 8:45 pm.
Motion carried unanimously.
ATTEST: John Cornelius, Chair
Sheila Van Sloun, Administrative Assistant
Golden Valley Human Services Fund (GVHSF) Meeting
Minutes
September 12, 2016
Present: Denise La Mere-Anderson, Hilmer Erickson, Kathryn Frommer, Elissa Heilicher,
Alan Ingber, Andrea Mac Arthur, Sarah Meyerring and Scott Charlesworth-Seiler. Also
present: Brian Erickson, Staff Liaison.
Absent: Aaron Black, Toots Vodovoz and Peggy Watkins.
Call to Order: Denise La Mere-Anderson called the meeting to order at 6:49 p.m.
Agenda Changes or Additions: No changes or additions to the agenda.
September 12 Minutes: Heilicher, moved and Erickson seconded the motion to approve
the minutes from July 12. The motion passed unanimously.
Other Business:
Run the Valley Fees/Route: Members decided to keep the fees the same in 2017. Erickson
explained that with the construction of the new Brookview Community Center, the start and
route would have to change for 2017.
Solicitation Letter: Erickson stated he would begin work with Communications on the
solicitation letter.
Golden Valley Demographic Information:
Mac Arthur complied and presented demographic information on Golden Valley.
Applications for Funding: Members discussed the applications and felt all agencies are
worthy of funding. Five agencies will be invited to meet with the GVHSF members at the
October 10 meeting. Erickson will send invitations to Sojourner Project, Robbinsdale Area
Schools — Community EdNouth Enrichment, Helping us Grow (HUG-Robbinsdale),
Community Mediation & Restorative Services (CMS) and ResourceWest.
Discussion followed on developing a pointing system for applicants.
La Mere —Anderson announced the next meeting will be held on Monday, October 10 and
will start at 6 pm with dinner. A short meeting will be held and agencies will present at 6:10
pm, 6:30 pm, 6:50 pm, 7:10 pm and 7:30 pm.
Adjournment: Heilicher moved to adjourn the meeting, Charlesworth-Seiler seconded the
motion. The meeting was adjourned at 7:34 pm.
Respectfully submitted,
Denise La Mere-Anderson, GVHSF Chair Brian Erickson, Staff Liaison
Bassett Creek Watershed Management Commission
Minutes of Regular Meeting
Thursday December 15,2016
8:30 a.m.
Golden Valley City Hall,Golden Valley MN
Commissioners and city staff present:
City Commissioner Alternate Commissioner Technical Advisory Committee
Members(City Staff)
Crystal Guy Mueller,Vice Chair NA Absent
Golden Valley Stacy Hoschka, Jane McDonald Black Jeff Oliver
Secretary/Treasurer
Medicine Lake Clint Carlson Absent NA
Minneapolis Michael Welch Absent Liz Stout
Minnetonka Mike Fruen Absent Tom Dietrich
New Hope John Elder Absent Megan Albert
Plymouth Ginny Black David Tobelmann Derek Asche
St. Louis Park Absent Absent Erick Francis
Robbinsdale Absent Absent Richard McCoy
Staff and Others Present:
Administrator Laura Jester, Keystone Waters
Engineer Karen Chandler, Barr Engineering
Legal Counsel Troy Gilchrist, Kennedy&Graven
Presenters/ Jim Prom,John Byrnes, Steve Christopher(BWSR), Kim Chapman (AES),John Hink
Guests/Public (Solution Blue), Steve Gebauer(Solution Blue), Nathan Warner(Solution Blue), Apurva
Patel (Rock Hill Management), Bojan Misic(SWLRT Project Office)
1
BCWMC December 15, 2016, Meeting Minutes
1. CALL TO ORDER AND ROLL CALL
On Thursday December 15, 2016, at 8:34 a.m. in the Council Conference Room at Golden Valley City
Hall (7800 Golden Valley Rd.),Vice Chair Mueller called to order the meeting of the Bassett Creek
Watershed Management Commission (BCWMC) and asked for roll call to be taken.The cities of New
Hope, St. Louis Park, and Robbinsdale were absent from the roll call.
2. CITIZEN FORUM ON NON-AGENDA ITEMS
No comments from citizens.
3. APPROVAL OF AGENDA
MOTION: Commissioner Welch moved to approve the agenda. Commissioner Black seconded the
motion. Upon a vote, the motion carried 6-0. [Cities of New Hope,St. Louis Park and Robbinsdale were
absent from the vote.]
4. CONSENT AGENDA
MOTION: Commissioner Black moved to approve the consent agenda. Commissioner Hoschka
seconded the motion. Upon a vote,the motion carried 6-0. jCities of New Hope,St. Louis Park and
Robbinsdale were absent from the vote.]
The following items were approved as part of the consent agenda:the November 16, 2016 Commission
Meeting Minutes,the December 2016 Financial Report, the payment of invoices,setting a February 2nd
TAC meeting, reimbursement to Alt. Commissioner Scanlan for MAWD workshop registration, contract
with Wenck Associates for operation of WOMP station in 2017, submission of a grant application to
Minnesota Conservation Corps on behalf of Metro Blooms for Harrison Neighborhood Project,
submission of Flood Control Project inspection report from Commission Engineer to cities, MDNR, and
U.S. Army Corps of Engineers.]
The general and construction account balances $513,116,56
reported in the December 2016 Financial Report
are as follows: Checking Account Balance
TOTAL GENERAL FUND BALANCE $513,116,56
TOTAL CASH & INVESTMENTS ON-HAND (12/7/16) $3,466,563.60
CIP Projects Levied—Budget Remaining ($3,965,796.69)
Closed Projects Remaining Balance ($499,233.09)
2011-2015 Anticipated Tax Levy Revenue $11,574.32
2016 Anticipated Tax Levy Revenue $14,828.86
Anticipated Closed Project Balance ($472,829.91)
Page 2 of 9
BCWMC December 15, 2016, Meeting Minutes
5. BUSINESS
A. Consider Approval of Resolution of Appreciation for Commissioner Ginny Black
Administrator Jester noted that Commissioner Black's term would end on January 31 but she would
not be at the January Commission meeting, so the Commission is recognizing Commissioner Black's
service at this meeting. Alt. Commissioner Tobelmann said it had been an honor to serve with
Commissioner Black. Commissioner Hoschka said she was grateful for Commissioner Black's many
hours of volunteered work when there was no administrator. Mr. Asche said that Commissioner
Black's passion and dedication were admirable and that he was grateful for her work and
particularly her efforts to develop a CIP program. Commissioner Welch noted his admiration for
her knowledge of the subject matter, ability to articulate positions, willingness to have a
meaningful dialogue, and ability to lead.
Commissioner Black said she would miss the people she worked with on the Commission,that it
was a pleasure to serve, and that the Commission should be proud of its accomplishments.
Vice Chair Mueller read the resolution of appreciation.
MOTION: Commissioner Carlson moved to approve the resolution of appreciation for
Commissioner Black. Commissioner Welch seconded the motion. Upon a vote,the motion carried
6-0. [Cities of New Hope,St. Louis Park and Robbinsdale were absent from the vote.l
B. Receive Update on Clean Water Fund Grant Applications
Administrator Jester reported that the BWSR Board awarded Clean Water Fund grants to the
BCWMC for the two submitted applications. She noted the Plymouth Creek Restoration Project will
receive$400,000 in grant funding and the Harrison Neighborhood Project will receive $134,595 in
grant funds. She indicated that staff will work with BWSR to develop work plans for the projects.
C. Consider Approval of Southwest Light Rail Transit Project
Commission Engineer Chandler provided background on the project and reminded Commissioners
about previous actions, including approval for the SWLRT to connect to the new Bassett Creek
tunnel (March 2016) and the presentation of plans in June 2016. She noted that since June,SWLRT
responded to comments, and worked with the Commission Engineer to refined design plans. She
noted that the Commission Engineer has no further comments on the project and recommends
approval without conditions.
Commissioner Welch asked about the configuration of the railway stations along the route within
the watershed and wondered if they had been reviewed as part of the linear project or a non-linear
development project. Commission Engineer Chandler reported that since none of the stations in
the watershed include a parking lot,they were reviewed as part of the linear project.There was
discussion about infiltration vs.filtration practices and the MIDS flexible treatment options. SWLRT
staff noted that the practices in the design are directly from the MN Stormwater Manual, including
SAFL baffles and vegetated swales.
MOTION: Commissioner Welch moved to approve the Southwest Light Rail Transit Project as
presented and as recommended by the Commission Engineer. Commissioner Black seconded the
Page 3 of 9
BCWMC December 15, 2016, Meeting Minutes
motion. Upon a vote the motion carried 6-0. [Cities of New Hope,St. Louis Park and Robbinsdale
were absent from the vote.]
D. Consider Approval to Provide Financial Contributions for Stormwater Management at Agora
Development, Plymouth
Administrator Jester provided background on the project, reminding Commissioners about the
August past presentation regarding stormwater management proposed for the redevelopment site
that would go well above and beyond BCWMC pollutant removal requirements for the
development. She noted that in August the Commission took action to "move forward with
exploring a partnership with Rock Hill Management through an agreement with the City of
Plymouth and for Commission staff to gather and assess additional information for further
consideration including technical and legal issues." She noted that Solution Blue and AES(the firms
designing stormwater management features) have been refining plans which were reviewed by the
Commission Engineer. Administrator Jester noted Rock Hill Management is seeking a decision on a
possible funding commitment from the Commission.
Commission Engineer Chandler walked through the review memo and provided information on the
four different alternatives developed by Solution Blue and AES. Specifically, she noted that
Alternate 2 simply meets BCWMC stormwater management requirements with a pond in the
southeast corner of the development(excavation of part of the wetland, needing wetland
mitigation).
[Alt. Commissioner Jane McDonald Black arrives.]
Commission Engineer Chandler reported that Alternative 3 includes the pond from Alternative 2
plus treatment of stormwater from beyond the development site using infiltration with peat
storage, 2 iron enhanced sand filtration basins, 2 filtration basins, a "wetland walk," and permeable
pavers.
Commission Engineer Chandler reported that Alternative 4 includes all of the components from
Alternatives 2 and 3 plus restoration of the city-owner wetland south of the development site. She
noted that low flows from the North Branch of Bassett Creek would be routed through the restored
wetland. Water would be routed along a longer flow path in the wetland to allow for more water
quality treatment, similar to the Schaper Pond concept. She reported that the pollutant removal
estimates for Alternative 4 are 124 pounds of total phosphorus,which is 109 pounds more than
what the developer is required to remove through site development. Further, Engineer Chandler
reported that the estimated cost per pound of total phosphorus removal (for the 109 pounds above
requirements) is$515/pound. She compared these figures to the original Four Seasons Mall Water
Quality Improvement Project which was estimated to remove 105 pounds of total phosphorus at
approximately$589/pound (in 2016 dollars).
Commission Engineer Chandler recommended that the Commission change the Four Seasons Mall
Area Water Quality Project(2013 CIP NL-2)from the original design to the project presented here;
and provide up to $830,000 of CIP funds that are remaining in the Four Seasons Mall Water Quality
Improvement Project with several conditions as noted in her memo. She noted that approximately
$20,000 of remaining CIP funds should be held by the Commission to cover the costs of additional
Commission review and coordination.
Page 4 of 9
BCWMC December 15, 2016, Meeting Minutes
There was discussion. It was reiterated that although this project is slated to prevent over 100
pounds of phosphorus from entering Northwood Lake, the lake will remain impaired because
hundreds of pounds of phosphorus need to be removed before the lake meets water quality
standards. Mr.Asche reported that approximately 800 lbs of total phosphorus flow into
Northwood Lake from drainage areas in Plymouth, including this area. Mr.Asche noted that
additional projects(either city projects, Commission projects, or possibly private projects)will be
needed to further reduce pollutants in the Northwood Lake watershed.
Commissioner Welch indicated that this was a great opportunity to improve water quality and the
condition of the wetland. Commissioner Hoschka indicated support for the project but expressed
concern about the possible chloride pollution that might come from the development during
deicing practices in the winter. She said a good chloride management plan is warranted. Mr. Hink
with Solution Blue noted that the wetland plants that will be installed for some of the BMPs would
be adverse to salt so there are multiple reasons to reduce salt use on site.
Mr.Asche distributed a memo with information about two possible stormwater ponds that could
be constructed as part of a future project in the same general area.There was discussion about
possible future projects, costs, and pollutant removals. Mr.Asche expressed support for the
Commission's involvement in and financial contribution to the Agora development. He noted that
wetland restorations are favorable projects but can be difficult to get through the wetland
permitting process. After further questions, Mr. Asche assured Commissioners that although future
projects and more pollutant removals are needed,the current project does not preclude the
construction of future projects.
There was further discussion. Mr. Hink noted that Alternative 4, as designed,would address
sediment loads coming from the west of Lancaster Lane.There was also discussion about future
maintenance needs and costs. It was noted that long term maintenance would be included in a
developers agreement between the city and the developer.There was also discussion about the
opportunity for including public education pieces within the development.
Administrator Jester asked Mr. Christopher with the MN Board of Water and Soil Resources if a
Plan amendment would be required to substitute this project for the original Four Seasons Project.
She read from Table 5-3 in the 2015 BCWMC Watershed Management Plan that states the "Four
Seasons Mall Area Water Quality Project could include construction of stormwater treatment
ponds, restoration of an eroding stream channel, alum treatment of stormwater, or other projects
to address phosphorus loading." Mr. Christopher indicated that a Plan amendment would not be
needed to substitute this project for the original project.
[Commissioner John Elder arrives.]
Mr. Patel with Rock Hill Management expressed his excitement for the project and for the
partnership with the Commission. He said this process has taught him a lot about water quality;
that RHM has committed to spending additional funds to go above and beyond requirements; and
that he hopes Agora will be the new standard for future development and a showcase for the
community.
Page 5 of 9
BCWMC December 15, 2016, Meeting Minutes
MOTION: Commissioner Welch moved to approve the recommendations as presented in the
Commission Engineer's memo; and to provide up to$830,000 of CIP funds from the Four Seasons
Mall Water Quality Improvement Project; and to require that final prosect plans submitted to the
Commission include a chloride management plan for the Agora site; and to require the developer
and City work with the Commission to develop education opportunities on the Agora site.
Seconded by Commissioner Elder.
During discussion of the motion it was recognized that the Commission's contribution to the project
would likely impact the developer's TIF request to the city. It was also noted that a formal
agreement between the city and the Commission would be presented for approval at a future
Commission meeting.
Upon a vote the motion carried 7-0. [The cities of St. Louis Park and Robbinsdale were absent from
the vote.]
[Commissioner Welch departs the meeting.]
E. Consider Approval to Submit Aquatic Invasive Species Prevention Grant Application to Hennepin
County
Administrator Jester reported that the BCWMC Aquatic Plant Management/Aquatic Invasive
Species Committee has been working to identify an appropriate role for the Commission in these
issues. She reported that one role identified by the committee is to take the lead in AIS studies that
include 1) pathways analysis and vulnerability assessment; 2)AIS inventory; and 3) AIS prevention
and/or management plan development. She reported that the Committee recommended that
although the work of the Committee is not yet complete,the Commission should take the
opportunity to apply for grant funds from Hennepin County before the deadline of January 20tH
Administrator Jester reported the grant application would include a $25,000-$30,000 grant
request to study Medicine Lake, Parkers Lake, and Sweeney Lake for a variety of aquatic invasive
species including inventory, pathways analysis,vulnerability assessment, and
management/prevention plan development.
MOTION: Commissioner Black moved to direct staff to prepare a grant application for Hennepin
County's aquatic invasive species prevention grant. Seconded by Commissioner Carlson. Upon a
vote the motion carried 6-0. [The cities of Minneapolis, St. Louis Park and Robbinsdale were absent
from the vote.]
F. Receive Information on Application of Atlas 14 Flood Levels to Blue Line LRT Project
Commission Engineer Chandler reported that at the January 2017 meeting,the Commission will
hear the results of the BCWMC's watershed-wide XP-SWMM model, which will include changes to
flood levels resulting from higher precipitation totals in Atlas 14. She noted that she and other
Commission Engineers have been in discussions with Blue Line LRT staff regarding appropriate flood
elevations along the route and that preliminary(uncalibrated) Atlas 14 XP-SWMM model results
indicate Bassett Creek flood levels are%foot higher than current (TP 40)flood levels along the
portion of the route just north of Highway 55. She reported that the Blue Line LRT project design
plans will come to the Commission in the summer of 2017, after the new Atlas 14 flood levels are
likely adopted by the Commission.She noted that the Blue Line LRT project will use the BCWMC's
preliminary Atlas 14 flood elevations in their project design and that early indications are that there
Page 6 of 9
BCWMC December 15, 2016, Meeting Minutes
are potentially two locations where the Blue Line LRT may not be able to meet the Commission
requirements regarding elevation of crossings above the flood elevation. She noted this may result
in variance requests at these locations from the Blue Line LRT Project Office in the future.
G. Consider Approval of Administrative Services Committee Recommendations
Administrator Jester reported that the Administrative Services Committee met on December 51h to
consider multiple issues and had recommendations for several items(as presented below).
[Commissioner Hoschka departs the meeting. Alt. Commissioner McDonald Black assumes Golden
Valley representation.]
a. Policy Manual Updates
Administrator Jester walked through the pieces of the draft BCWMC Policy document that
were not included in the discussion at the November BCWMC meeting including policies
2.6 and 3.1—3.6. She noted that policies on external costs of CIP projects; administration
of water quality management standards; public involvement; and review of developments,
improvements, and agency permits are recommended to be struck from the document
entirely due to their inclusion, in much more detail, in the 2015 Watershed Management
Plan. Further, she noted that the former language in policy 3.5 regarding the channel
maintenance fund was replaced with policy language approved by the Commission in
December 2015.
Administrator Jester noted that Policy 3.2.2 Subdivision 11 includes language regarding cost
sharing of CIP projects with cities who wish to take some pollutant removal credit. She
reminded the Commission that this policy was discussed at the November Commission
meeting, and that it was subsequently revised by Commissioner Welch, and then reviewed
by the TAC at their November 28th meeting. She reported that the TAC recommends the
Commission not adopt such a policy because they believe it's unlikely for this scenario to
happen again. She reported that she and the Administrative Services Committee
recommend the policy be adopted to provide guidance for future similar situations, if they
arise. Finally, she noted that Policy 3.6 is a new policy that reflects action taken by the
Commission at their October meeting regarding when and how to request proposals for
projects.
Administrator Jester reported the Administrative Services Committee recommends
approval of these policies as presented.
There was some discussion about the proposed deletion of two sections of Policy 3.2.2
regarding capital improvement program funding. The Commission decided that section 10
and 11 should remain in the policy document as they are included in the BCWMC Joint
Powers Agreement (JPA). Administrator Jester reported that she would make sure those
policies were left in and reflected the JPA and other allowed funding mechanisms currently
practiced by the Commission.
MOTION: Commissioner McDonald Black moved to approve the proposed changes to the
Policy Document with the exception of section 3.2.2 Subdivisions 10 and 11 which will be
revised to reflect the BCWMC Joint Powers Agreement. Commissioner Elder seconded the
motion. Upon a vote the motion carried 6-0. [The cities of Minneapolis,St. Louis Park and
Page 7 of 9
BCWMC December 15, 2016, Meeting Minutes
Robbinsdale were absent from the vote.]
b. Resolution Approving Records Retention Schedule
Administrator Jester reported that Appendix B of the Policy Manual is a comprehensive
records retention schedule as shown in the meeting materials. She noted the schedule was
reviewed and revised by the Commission's legal counsel and additional input was provided
by the Administrative Services Committee. She noted that the schedule must be formally
adopted by a resolution,which was recommended for approval by the Committee.
MOTION: Commissioner McDonald Black moved to adopt the BCWMC records retention
schedule. Commissioner Elder seconded the motion. Upon a vote the motion carried 6-0.
[The cities of Minneapolis,St. Louis Park and Robbinsdale were absent from the vote.]
c. Report on Staff Performance Evaluations
Vice Chair Mueller reported that the Committee reviewed the results of the staff
performance evaluations which were completed by a total of 16 Commissioners and TAC
members. He noted the evaluations contained good feedback and that it was evident that
the evaluations were very good but that there was also room for improvement. He noted
that evaluations by TAC members tended not to be as favorable as evaluations by
Commissioners. There was no discussion.
d. Solicit Letters of Interest Proposals
Administrator Jester reported that per State Statute,the Commission needs to solicit
interest proposals for legal, professional,or technical consultant services at least every two
years and that the Commission last solicited proposals in December 2014. She reported the
Committee recommends directing staff to submit for official publication a notice soliciting
"letters of interest proposals" (rather than full proposals)for legal and technical consulting
services.
MOTION: Commissioner McDonald Black moved to direct staff to solicit letters of interest
proposals for legal and technical consulting services. Commissioner Black seconded the
motion. Upon a vote the motion carried 5-1 with the City of Plymouth voting against the
motion. [The cities of Minneapolis,St. Louis Park and Robbinsdale were absent from the
vote.]
e. Amendments to Administrator Contract
Administrator Jester reported that the Committee recommends an amendment to the
Administrators contract to align with current job duties and the 2017 budget. She noted
the 2017 budget includes an increase in the maximum monthly Administrator"salary" from
$5,150 to$5,600 in order to allow for a few extra work hours per month and a slight
increase in the Administrator's hourly rate from $67 to $70/hour.
MOTION: Commissioner Black moved to approve the amendments to the Administrators
contract. Commissioner Elder seconded the motion. Upon a vote the motion carried 6-0.
[The cities of Minneapolis,St. Louis Park and Robbinsdale were absent from the vote.]
Page 8 of 9
BCWMC December 15, 2016, Meeting Minutes
6. COMMUNICATIONS
A. Administrator's Report
Administrator Jester reported on the Plan It Conference,the MN Association of Watershed
Districts Conference,the State of the River Report, and she reminded Commissioners to
complete the State's campaign finances paperwork.
B. Chair
Vice Chair Mueller again thanked Commissioner Black for her service to the Commission.
C. Commissioners
No report.
D. TAC Members
No report.
E. Committees
No report.
F. Legal Counsel
No report.
G. Engineer
Commission Engineer Chandler reported that she and Administrator Jester met with Hennepin
County staff regarding the Hennepin West Mesonet project; she also pointed out the
importance of getting reports from cities regarding their actions in response to the Flood
Control Project inspections.
7. INFORMATION ONLY(Available http://www.bassettcreekwmo.org/document/meeting-materials-
minu/meeting-materials/thursday-december-15-2016 )
A. CIP Project Updates: Now Available Online htti)://www.bassettcreekwmo.or2/proiects
B. Grant Tracking Summary and Spreadsheet
C. WMWA Meeting Minutes
D. HennepinWest Mesonet
E. WCA Notice of Decision,Plymouth
F. WCA Notice of Application,Plymouth
G. WCA Notice of Decision,Plymouth
H. WCA Notice of Application, Crystal
8. ADJOURNMENT—Vice Chair Mueller adjourned the meeting at 10:50 a.m.
Signature/Title Date Signature/Title Date
Page 9 of 9
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. E. 1. Purchase Caterpillar M320F Rubber Tire Excavator
Prepared By
Bert Tracy, Public Works Maintenance Manager
Joe Hansen, Utility Maintenance Supervisor
Marshall Beugen, Vehicle Maintenance Foreman
Summary
The 2017-2021 Capital Improvement Program includes $245,000 for the purchase of a rubber tire
360 excavator (W&S-056).
The Caterpillar 360 excavator will be equipped with the proper equipment for excavating
watermain break repairs and completing maintenance excavations.
The 2000 Caterpillar rubber tire excavator meets replacement criteria set forth in the City’s
vehicle replacement policy and Vehicle Condition Index (VCI). The VCI index is a tool utilized to
assess all vehicles and equipment scheduled for replacement and any vehicle/equipment scoring
28 points and above meets the category of “needs immediate consideration.” The 2000
Caterpillar rubber tire excavator due for replacement scored 42 points.
The Minnesota Materials Management Division has awarded the following contract:
Contract No.Item Vendor Amount
2017 Caterpiller Model
M320F Excavator Ziegler Cat $252,900
Total Purchase $252,900
Trade-in Unit (2000 Caterpiller Excavator)$ 25,200
REMITTANCE TO VENDOR $227,700
Recommended Action
Motion to approve purchase of 2017 Model M320F rubber tire excavator from Ziegler Cat in the
amount of $227,700.
Executive Summary for Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. E. 2. Purchase Galaxy Radio Transmitter RTR Modules for the Water Meter Reading System
Upgrade
Prepared By
Bert Tracy, Public Works Maintenance Manager
Joe Hansen, Utility Maintenance Supervisor
Summary
Golden Valley Public Works is in the process of upgrading the water meter reading system to the
new Galaxy Fixed Base Meter Reading System. Wireless Galaxy transmitter modules will be
installed on every water meter throughout the City of Golden Valley.
Purchase and installation of the Galaxy radio module is required to read the water meters in the
fixed base meter reading system. The purchase of the transmitter modules is funded by the
Water and Sanitary Sewer Enterprise Account (W&SS-063) as listed in the 2017-2021 Capital
Improvement Program for the amount of $355,000.
Public Works staff has received quotes from Metering and Technology Solutions and National
Meter and Automation, Inc. The price quotes per RTR Galaxy Module and total cost for the
purchase of 490 units are listed below.
Vendor Price per Unit Units Total Cost
Metering Technology Solutions $202.00 490 $ 98,980.00
National Meter & Automation, Inc.$244.85 490 $119,976.50
Recommended Action
Motion to approve purchase of 490 Galaxy radio transmitter RTR Modules from Metering
Technology and Solutions for a cost of $98,980.
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. E. 3. Purchase Elgin Pelican Street Sweeper
Prepared By
Bert Tracy, Public Works Maintenance Manager
Marshall Beugen, Vehicle Maintenance Foreman
Summary
The 2017-2021 Storm Sewer Capital Improvement Program (SS-05) includes $230,000 for the
purchase of a New Street Sweeper.
The 2007 Elgin Pelican street sweeper meets replacement criteria set forth in the City’s vehicle
replacement policy and Vehicle Condition Index (VCI). The VCI index is a tool utilized to assess all
vehicles and equipment scheduled for replacement and any vehicle/equipment scoring 28 points
and above meets the category of “needs immediate consideration.” The 2007 Elgin Pelican street
sweeper due for replacement scored 33 points.
The Minnesota Materials Management Division has awarded the following contract:
Contract No.Item Vendor Amount
#103153
Release #S-843 (5)
2017 Elgin Pelican
Street Sweeper MacQueen Equipment $218,842
Total Purchase $218,842
Trade-in Unit (2007 Elgin Pelican)$ 17,800
REMITTANCE TO VENDOR $201,042
Recommended Action
Motion to approve purchase of 2017 Elgin Pelican Street Sweeper from MacQueen Equipment in
the amount of $201,042.
Executive Summary For Action
Golden Valley City Council Meeting
February, 7 2017
Agenda Item
3. E. 4. Purchase Green/Tee Mower
Prepared By
Greg Spencer, Golf Course Superintendent
Rick Birno, Director of Park and Recreation
Summary
The 2017-2021 Capital Improvement Program includes $33,000 for the purchase of a Green/Tee
Mower. The current mower is a 2002 Green/Tee Mower.
This purchase will be a transaction through the National IPA State Purchasing Contract #1039780
with MTI Distributing. The expense for Green/Tee mower purchase is as follows:
Contract No.Item Vendor Amount
44063 Golf Course Green/Tee Mower MTI Distributing $29,591.00
MN State Sales Tax $2,034.38
Purchase Price to City $31,625.38
Recommended Action
Motion to approve the purchase of Green/Tee Mower from MTI Distributing through the
National IPA Contract #1039780 for a total purchase price, including Minnesota sales tax, in the
amount of $31,625.38.
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. E. 5. Purchase Bleachers for Isaacson Park
Prepared By
Rick Birno, Director of Park and Recreation
Summary
The 2017-2021 Park Capital Improvement Program (P-001) includes $25,000 for the purchase of
six safety compliant bleachers for Isaacson Park to replace outdated units.
Quotes received:
Minnesota/Wisconsin Playground $23,322
Kay Park Recreation $25,480
Recommended Action
Motion to approve the purchase and delivery of six new safety compliant ball field bleachers
from Minnesota/Wisconsin Playground for Isaacson Park for a total purchase price of $23,322.
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. E. 6. Purchase Ball Field Lights for Field #2 at Isaacson Park
Prepared By
Rick Birno, Director of Park and Recreation
Summary
The City, in cooperation with Golden Valley Little League Baseball Association (GVLL), applied for
and was awarded $100,000 grant from the Hennepin County Youth Sports Program for the
addition of ball field lights at Isaacson Park ball field #2. Staff is recommending purchasing the
Musco LED Field Light System with fixtures installed on four poles and the 2017-2021 Capital
Improvement Program (P-014) includes $360,000. The new system will provide safe and energy
efficient lighting on the field for practices and games at the lighting level recommended by the
National Little League Baseball Association. The recommended light-structures consist of a pre-
stressed concrete base, galvanized steel pole, remote electrical component enclosure at a 10'
height on the pole, pole wire harness and pole top luminaire assembly with LED light fixtures. The
lighting system also includes a Control-Link wireless control system, contactor cabinet,
diagnostics, remote operation and scheduling, and a 25 year warranty (parts, labor, and lamps).
The Musco lighting system, delivery and structural installation for the LED system will be
purchased using the National Joint Powers Alliance (NJPA) Contract #082114-MSL is $109,700.
Recommended Action
Motion to authorize the purchase of the Musco LED Lighting System for $109,700 through the
NJPA contract #082114-MSL for ball field #2 at Isaacson Park.
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. F. Supporting Application by PRISM to Hennepin County for Community Development Block
Grant (CDBG) Funding
Prepared By
Emily Goellner, Associate Planner/Grant Writer
Summary
People Responding in Social Ministry (PRISM) is a community-based non-profit organization with a
mission to provide social services and connections that empower people in the community to build
healthy, stable lives. PRISM has developed a proposal for the use of Hennepin County CDBG funds
for income-qualified people living in Golden Valley as well as other nearby communities. The
proposal requests CDBG funding for the Homelessness Prevention Program. This program provides
financial assistance to individuals and families who are at risk of losing their home and facing
homelessness due to a crisis or temporary circumstance. In addition to providing emergency
assistance for rent and other housing costs, PRISM negotiates with landlords to help participants
avoid costly housing court proceedings, obtains security deposits to allow timely move-ins, assists
in applying for energy assistance programs, provides referrals for community resources, and more.
PRISM has requested a letter of support from the City of Golden Valley for their funding
application. The attached resolution authorizes the submittal of a letter of support from City staff.
Attachments
•Resolution Supporting Application by PRISM to Hennepin County for Community
Development Block Grant (CDBG) Funding (1 page)
Recommended Action
Motion to adopt Resolution supporting Application by Senior Community Services to Hennepin
County for Community Development Block Grant (CDBG) Funding.
Resolution 17-07 February 7, 2017
Member introduced the following resolution and moved its adoption:
RESOLUTION SUPPORTING APPLICATION BY PEOPLE RESPONDING IN
SOCIAL MINISTRY (PRISM) TO HENNEPIN COUNTY FOR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDING
WHEREAS, PRISM is a community-based non-profit organization with a mission to
provide social services and connections that empower people in the community to build
healthy, stable lives; and
WHEREAS, PRISM has developed a proposal for the use of Hennepin County
CDBG funds for income-qualified people living in Golden Valley as well as other nearby
communities; and
WHEREAS, the proposal requests funding for the Homelessness Prevention Program,
which provides financial assistance to individuals and families who are at risk of losing their
home and facing homelessness due to a crisis or temporary circumstance.
NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the
Council supports the application for funding from Hennepin County CDBG Program and
authorizes submittal of a letter of support for the funding application.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. G. Supporting Application by WHAHLT to Hennepin County for HOME and Affordable Housing
Incentive (AHIF) Funding
Prepared By
Emily Goellner, Associate Planner/Grant Writer
Summary
West Hennepin Affordable Housing Land Trust (WHAHLT), doing business as Homes Within Reach,
is a community-based non-profit organization with a mission to use the Community Land Trust
model to create and preserve affordable homeownership opportunities for families in suburban
Hennepin County. WHAHLT has developed a proposal for the use of Hennepin County HOME and
Affordable Housing Incentive Funds (AHIF) for the acquisition, rehabilitation, and sale of entry-level
single-family homes to income-qualified families and individuals who otherwise would be unable to
buy a home in Golden Valley. WHAHLT has requested a letter of support from the City of Golden
Valley for their funding application. The attached resolution authorizes the submittal of a letter of
support from City staff.
Attachments
•Resolution Supporting Application by WHAHLT to Hennepin County for HOME and AHIF
Funding (1 page)
Recommended Action
Motion to adopt Resolution supporting Application by WHAHLT to Hennepin County for HOME and
Affordable Housing Incentive (AHIF) Funding.
Resolution 17-08 February 7, 2017
Member introduced the following resolution and moved its adoption:
RESOLUTION SUPPORTING APPLICATION BY WEST HENNEPIN AFFORDABLE
HOUSING LAND TRUST (WHAHLT) FOR HENNEPIN COUNTY HOME AND
AFFORDABLE HOUSING INCENTIVE (AHIF) FUNDING
WHEREAS, WHAHLT is a community-based non-profit organization, doing business
as Homes Within Reach, with a mission to use the Community Land Trust model to create
and preserve affordable homeownership opportunities for families in suburban Hennepin
County; and
WHEREAS, WHAHLT has developed a proposal for the use of Hennepin County
HOME and AHIF funds; and
WHEREAS, the proposal requests funding for the acquisition, rehabilitation, and
sale of entry-level properties to income-qualified families and individuals.
NOW THEREFORE BE IT RESOLVED, by the City Council of Golden Valley that
the Council supports the application for funding from Hennepin County HOME and AHIF
Programs and authorizes submittal of a letter of support for the funding application.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. H. Supporting Application by Senior Community Services to Hennepin County for Community
Development Block Grant (CDBG) Funding
Prepared By
Emily Goellner, Associate Planner/Grant Writer
Summary
Senior Community Services is a community-based non-profit organization with a mission to
develop, coordinate, and provide services that help meet the needs of older adults and support
their caregivers. The organization provides a comprehensive set of services to help seniors live
independently in their homes. Senior Community Services has developed a proposal for the use of
Hennepin County CDBG funds for seniors living in Golden Valley. The proposal requests CDBG
funding for services such as minor home repairs, reliable and affordable homemaking, home safety
assessments and installations, yard work, snow removal, and access to a variety of other resources
at a sliding fee scale based on income. Senior Community Services has requested a letter of support
from the City of Golden Valley for their funding application. The attached resolution authorizes the
submittal of a letter of support from City staff.
Attachments
•Resolution Supporting Application by Senior Community Services to Hennepin County for
Community Development Block Grant (CDBG) Funding (1 page)
Recommended Action
Motion to adopt Resolution supporting Application by Senior Community Services to Hennepin
County for Community Development Block Grant (CDBG) Funding.
Resolution 17-09 February 7, 2017
Member introduced the following resolution and moved its adoption:
RESOLUTION SUPPORTING APPLICATION BY SENIOR COMMUNITY
SERVICES TO HENNEPIN COUNTY FOR COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) FUNDING
WHEREAS, Senior Community Services is a community-based non-profit
organization with a mission to provide a comprehensive set of services to help seniors live
independently in their homes; and
WHEREAS, Senior Community Services has developed a proposal for the use of
Hennepin County CDBG funds for seniors living in Golden Valley; and
WHEREAS, the proposal requests CDBG funding for services such as minor home
repairs, reliable and affordable homemaking, home safety assessments and installations,
yard work, snow removal, and access to a variety of other resources at a sliding fee scale
based on income.
NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the
Council supports the application for funding from the Hennepin County CDBG Program and
authorizes submittal of a letter of support for the funding application.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. I. Authorize Agreement with Hennepin County for Athletic Field Improvements at Isaacson Park
Prepared By
Rick Birno, Director of Park and Recreation
Summary
The City, in cooperation with Golden Valley Little League Baseball Association (GVLL), applied for
and was awarded $100,000 grant through the Hennepin County Youth Sports Program. The grant
funds will be partnered with Park 2017-2021 Capital Improvement Funds (P-014), a grant from
the Minnesota Twins Community Fund, and the fiscal commitment from Golden Valley Little
League to replace the dugouts on ball field #1, upgrade the electrical capacity, add new field
lights to ball field #2, and replace all the spectator bleachers at Isaacson Park.
Attachment
•Hennepin County Agreement No. A166756 (8 pages)
Recommended Action
Motion to authorize the Mayor and City Manager to sign Agreement No: A166756 with Hennepin
County for athletic field improvements at Isaacson Park.
�i
OP,e- -, // Contract No:A166756
AGREEMENT FOR
Lights for t
e#e ball field,replacement of bleachers and dugouts at Isaacson Park
This Agreement is between the County of Hennepin, State of Minnesota("COUNTY'),
A-2300 Government Center,Minneapolis,MN 55487, and the City of Golden Valley,200
Brookview Parkway, Golden Valley,MN 55426("LOCAL UNIT OF GOVERNMENT"herein
"LGU").
Recitals
1. Section 473.757, subd. 2 of Minnesota Statutes authorizes Hennepin County to make
grants for youth activities and youth and amateur sports within Hennepin County with
certain funds collected as part of the sales tax authorized in Section 473.757, subd. 10 of
Minnesota Statutes,
2. Pursuant to Hennepin County Board Resolution 09-0320R3,Hennepin County created
the Hennepin Youth Sports Program. The Hennepin Youth Sports Program makes grants
for youth sports and activities and amateur sports within Hennepin County.
3. In 2017, as part of the Hennepin Youth Sports Program, by Resolution No, 16-0500R1,
Hennepin County authorized an award of$100,000 to the LOU for Lights for three ball
fields,replacement of bleachers and dugouts at Isaacson Park.
NOW,THEREFORE,the parties hereto do hereby agree as follows:
The parties agree as follows:
1. TERM
The LOU agrees to complete and provide all necessary documentation for payment for
the Project described in Section 2 between January 1,2017 and July 31,2018.
2. PROJECT,CONTRIBUTION, USE OF FUNDS, MARKETING AND REPORTING
The LOU shall be responsible for construction of the"Project"in accordance with the
application submitted by the LOU to the Minnesota Amateur Sports Commission. The
LGU's"Application"for the Project dated 12/13/2016 is on file with Hennepin County
and this Application is incorporated into this Agreement by this reference.
Pursuant to the terms herein,the COUNTY shall contribute to the LOU an amount not to
exceed$100,000. The LGU shall be solely responsible for securing all additional funds
needed for completion of the Project. The LOU shall use all funds received under this
Agreement for construction of the Project.
The parties shall cooperatively and collaboratively develop Project marketing including
but not limited to a permanent plaque or sign,news releases,public announcements,
social media, video, civic opportunities, logos and community events. The LGU shall not
unreasonably refuse or withhold participation from any COUNTY initiated marketing
project, plan or strategy.
The LGU shall provide advance copy of the LGU's independently developed messaging
and marketing materials regarding the Project to COUNTY for review and approval.
COUNTY may, in its sole discretion, reject any proposed marketing if COUNTY
determines the proposed marketing does not reflect the spirit or intent of the Project,this
grant or is otherwise contrary to COUNTY's best interests.
Upon completion of the project,the LGU shall provide information,data, statistics and
other metrics related to the project, facilities,participants and/or related activities,
including but not limited to usage numbers,who is using the park, and what changes in
usage were noted. This information shall be provided within one year of completion and
on an annual basis for two years thereafter.
3. PAYMENT FOR SERVICES
Upon completion of the Project,the LGU shall submit a Certificate of Occupancy(when
applicable)and/or an Affidavit of Project Completion (See Attachment A),as directed by
COUNTY.
Upon COUNTY's confirmation that the Project is complete, the LGU shall submit
invoices for Project expenses with a Reimbursement Request letter in substantially the
same content and character as Attachment B.
If the total cost of the completed Project is less than the amount identified by the LGU
in the budget the LGU submitted for the Project,the COUNTY's payment will be
reduced based on a pro rata share of the difference between the budgeted amount and the
actual amount.
Payment shall be made directly to the LGU upon the presentation of a complete claim in
the manner provided by law governing the COUNTY'S payment of claims and/or
invoices. Payment shall be made within forty-five (45) days from receipt of the invoice.
4. PROFESSIONAL CREDENTIALS
INTENTIONALLY OMITTED
5. INDEPENDENT CONTRACTOR
LGU shall select the means,method,and manner of performing the services. Nothing is
intended or should be construed as creating or establishing the relationship of co-partners
2
between the parties or as constituting LGU as the agent,representative,or employee of
the COUNTY for any purpose. LGU is and shall remain an independent LGU for all
services performed under this Agreement. LGU shall secure at its own expense all
personnel required in performing services under this Agreement. Any personnel of LGU
or other persons while engaged in the performance of any work or services required by
LGU will have no contractual relationship with the COUNTY and will not be considered
employees of the COUNTY. The COUNTY shall not be responsible for any claims that
arise out of employment or alleged employment under the Minnesota Economic Security
Law or the Workers' Compensation Act of the State of Minnesota on behalf of any
personnel, including, without Iimitation, claims of discrimination against LGU, its
officers,agents,LGUs,or employees. LGU shall defend, indemnify,and hold harmless
the COUNTY, its officials,officers, agents,volunteers,and employees from all such
claims irrespective of any determination of any pertinent tribunal, agency, board,
commission, or court. Such personnel or other persons shall neither require nor be
entitled to any compensation,rights, or benefits of any kind from the COUNTY,
including,without limitation,tenure rights,medical and hospital care, sick and vacation
leave, Workers' Compensation,Re-employment Compensation, disability, severance pay,
and retirement benefits.
6. NON-DISCRIMINATION
A. In accordance with the COUNTY's policies against discrimination,LGU agrees
that it shall not exclude any person from full employment rights nor prohibit
participation in or the benefits of, any program, service or activity on the grounds
of race,color, creed, religion, age,sex,disability,marital status, sexual
orientation,public assistance status,or national origin. No person who is
protected by applicable Federal or State laws against discrimination shall be
subjected to discrimination.
7. INDEMNIFICATION
LGU agrees to defend, indemnify,and hold harmless the COUNTY, its officials,officers,
agents, volunteers and employees from any liability, claims,causes of action,judgments,
damages, losses,costs, or expenses, including reasonable attorney's fees,resulting
directly or indirectly from any act or omission of LGU,a subcontractor hired by the
LGU, anyone directly or indirectly employed by them,and/or anyone for whose acts
and/or omissions they may be liable in the performance of the services required by this
Agreement, and against all loss by reason of the failure of LGU to perform any obligation
under this Agreement.
Nothing in this Agreement constitutes a waiver by the LGUs of any statutory or common
law defenses, immunities,or limits on liability. The LGUs cannot be required to pay on
behalf of themselves and COUNTY to a third party,any amounts in excess of the limits
on liability established in Minnesota Statutes Chapter 466 applicable to any one party.
The limits of liability for COUNTY and LGUs may not be added together to determine
the maximum amount of liability for LGUs.
3
8. DATA PRACTICES
LGU, its officers,agents,owners,partners,employees,volunteers and subLGUs shall
abide by the provisions of the Minnesota Government Data Practices Act, Minnesota
Statutes, Chapter 13 (MGDPA),the Health Insurance Portability and Accountability Act
and implementing regulations, if applicable,and all other applicable state and federal
laws, rules, regulations and orders relating to data privacy or confidentiality. If LGU
creates, collects,receives,stores,uses,maintains or disseminates data because it performs
functions of the COUNTY pursuant to this Agreement,then LGU must comply with the
requirements of the MGDPA as if it were a government entity, and may be held liable
under the MGDPA for noncompliance. LGU agrees to defend, indemnify and hold
harmless the COUNTY, its officials, officers,agents, employees,and volunteers from
any claims resulting from LGU's officers',agents',owners',partners',employees',
volunteers',assignees' or subLGUs' unlawful disclosure and/or use of such protected
data,or other noncompliance with the requirements of this section. LGU agrees to
promptly notify the COUNTY if it becomes aware of any potential claims, or facts giving
rise to such claims,under the MGDPA. The terms of this section shall survive the
cancellation or termination of this Agreement.
9. RECORDS—AVAILABILITY/ACCESS
Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5, LGU agrees
that the COUNTY, the State Auditor,the Legislative Auditor or any of their authorized
representatives,at any time during normal business hours, and as oven as they may
reasonably deem necessary, shall have access to and the right to examine, audit,excerpt,
and transcribe any books, documents, papers,records,etc., which are pertinent to the
accounting practices and procedures of LGU and involve transactions relating to this
Agreement. LGU shall maintain these materials and allow access during the period of
this Agreement and for six(6)years after its termination or cancellation.
10. SUCCESSORS SUBCONTRACTING AND ASSIGNMENTS
A. LGU binds itself, its partners, successors, assigns and legal representatives to the
COUNTY for all covenants, agreements and obligations contained in the contract
documents.
B. LGU shall not assign,transfer or pledge this Agreement and/or the services to be
performed,whether in whole or in part, nor assign any monies due or to become
due to it without the prior written consent of the COUNTY. A consent to assign
shall be subject to such conditions and provisions as the COUNTY may deem
necessary,accomplished by execution of a form prepared by the COUNTY and
signed by LGU,the assignee and the COUNTY. Permission to assign; however,
shall under no circumstances relieve LGU of its liabilities and obligations under
the Agreement.
4
C. LGU may subcontract for the services to be performed pursuant to this contract.
Permission to subcontract, however, shall under no circumstances relieve LGU of
its liabilities and obligations under the Agreement. Further,LGU shall be fully
responsible for the acts, omissions,and failure of its subLGUs in the performance
of the specified contractual services, and of person(s)directly or indirectly
employed by subLGUs. Contracts between LGU and each subLGU shall require
that the subLGU's services be performed in accordance with the terms and
conditions specified. LGU shall make contracts between LGU and subLGUs
available upon request.
11. MERGER AND MODIFICATION
A. It is understood and agreed that the entire Agreement between the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter. All items that are
referenced or that are attached are incorporated and made a part of this
Agreement. If there is any conflict between the terms of this Agreement and
referenced or attached items,the terms of this Agreement shall prevail.
B. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an
amendment to this Agreement signed by the parties.
12. DEFAULT AND CANCELLATION
A. If LGU fails to perform any of the provisions of this Agreement or so fails to
administer the work as to endanger the performance of the Agreement, it shall be
in default. Unless LGU's default is excused by the COUNTY,the COUNTY may
upon written notice immediately cancel this Agreement in its entirety.
Additionally, failure to comply with the terms of this Agreement shall be just
cause for the COUNTY to delay payment until LGU's compliance. In the event
of a decision to withhold payment, the COUNTY shall furnish prior written notice
to LGU.
B. The above remedies shall be in addition to any other right or remedy available to
the COUNTY under this Agreement, law, statute, rule, and/or equity.
C. The COUNTY's failure to insist upon strict performance of any provision or to
exercise any right under this Agreement shall not be deemed a relinquishment or
waiver of the same,unless consented to in writing. Such consent shall not
constitute a general waiver or relinquishment throughout the entire term of the
Agreement.
D. This Agreement may be canceled with or without cause by either party upon
thirty (30)day written notice. If COUNTY cancels this Agreement without cause
5
upon thirty days written notice, COUNTY shall pay the LGU reasonable expenses
incurred prior to the notice of cancellation.
E. Provisions that by their nature are intended to survive the term, cancellation or
termination of this Agreement include but are not limited to: INDEPENDENT
CONTRACTOR; INDEMNIFICATION; DATA PRACTICES;RECORDS-
AVAILABILITY/ACCESS; DEFAULT AND CANCELLATION;
PROMOTIONAL LITERATURE; and MINNESOTA LAW GOVERNS.
13. CONTRACT PROCESSING AND ADMINISTRATION
The Minnesota Amateur Sports Commission("MASC") will serve as staff liaison in the
grant process administration. Responsibilities will include but not be limited to:
forwarding all required grant processing documents to LGU;and forwarding appropriate
documents to COUNTY for processing and/or execution (i.e., grant contract and invoice
requests). MASC will serve as contact for grant administration and/or processing
inquiries.
Joe Mathews,or successor, shall manage this Agreement on behalf of the COUNTY and
serve as contract liaison between the COUNTY and LGU.
14. COMPLIANCE AND NON-DEBARMENT CERTIFICATION
A. LGU shall comply with all applicable federal, state and local statutes,regulations,
rules and ordinances currently in force or later enacted.
B. If the source or partial source of funds for payment of services under this
Agreement is federal, state or other grant monies,LGU shall comply with all
applicable conditions of the specific referenced or attached grant.
C. LGU certifies that it is not prohibited from doing business with either the federal
government or the State of Minnesota as a result of debarment or suspension
proceedings.
15. NO'T'ICES
Any notice or demand which must be given or made by a party under this Agreement or
any statute or ordinance shall be in writing, and shall be sent registered or certified mail.
Notices to the COUNTY shall be sent to the County Administrator with a copy to the
originating Department at the address given in the opening paragraph of the Agreement.
Notice to LGU shall be sent to the address stated in the opening paragraph of the
Agreement.
6
16. PROMOTIONAL LITERATURE
LGU agrees that the terms"Hennepin County"or any derivative shall not be utilized in
any promotional literature, advertisements of any type or form or client lists without the
express prior written consent of the COUNTY.
17 MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations
between the parties and their performance. The appropriate venue and jurisdiction for
any litigation will be those courts located within the County of Hennepin, State of
Minnesota. Litigation,however, in the federal courts involving the parties will be in the
appropriate federal court within the State of Minnesota. If any provision of this
Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be
affected.
THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK
7
LGU AUTHORIZATION
*LGU:_ City of Golden Valley
By:
Its:
And:
Its:
organized under:
Statutory Option A Option B_ Charter
*LGU shall submit applicable documentation(articles,bylaws,resolutions or ordinances)that
confirms the signatory's delegation of authority. This documentation shall be submitted at the
time LGU returns the Agreement to the COUNTY. Documentation is not required for a sole
proprietorship.
COUNTY BOARD AUTHORIZATION
COUNTY OF HENNEPIN
STATE OF MINNESOTA
Reviewed by the County By:
Attorney's Office Chair of Its County Board
ATTEST:
Deputy/Clerk of County Board
Date: Date:
And:
Assistant/Deputy/County Administrator
Date:
8
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. J. 1. Call for Public Hearing for the Highway 55 West Public Improvement Project No. 15-22
Prepared By
Jeff Oliver, PE, City Engineer
R.J. Kakach, EIT, Engineer
Summary
At the January 5, 2016, Council meeting, the City Council directed staff to prepare a feasibility report
for the Highway 55 West Public Improvement Project. The proposed project includes improving
corridor safety by installing sidewalks and reconfiguring the intersection of Decatur Avenue North,
Golden Valley Road, and Trunk Highway 55. The streets included in the project are shown on the
attached project location map.
The feasibility report for these projects has been prepared by the consulting engineering firm of
Short Elliott Hendrickson, Inc. and will be presented at the public hearing. The feasibility report
outlines a project that includes installing sidewalk along both sides of the project corridor and
pedestrian facility upgrades. The project also includes reconstructing the right-in/right-out
intersection at Decatur Avenue North, Golden Valley Road, and Trunk Highway 55 to create a T-style
intersection improving safety and traffic flow.
The estimated total project costs are as follows:
Street = $1,154,429.31
Sidewalks = $ 512,145.38
Storm = $ 36,750.00
Water = $ 34,500.38
Sanitary = $ 105,000.00
Total = $1,842,825.06
The project will be financed by selling Chapter 429 Bonds and paid back through special
assessments and tax increment financing.
The special assessments for the proposed project are based on the Special Assessment Policy and
fee resolution with rates of $81.71 per foot of street frontage for multi-family residential properties
and $99.21 per foot for all other zonings.
Staff has held individual property meetings with affected property owners providing information
about the project scope and schedule including proposed special assessment information. The
public hearing for the proposed project will be held at the March 7, 2017, City Council meeting.
Attachments
•Project Location Map (1 page)
•Resolution Providing for Public Hearing on Certain Proposed Public Improvements, Highway 55
West Public Improvement Project, Proposed Project 15-22 (2 pages)
Recommended Action
Motion to adopt Resolution providing for Public Hearing on Certain Proposed Public Improvements,
Highway 55 West Public Improvement Project #15-22.
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PHONE: 651.490.2000 Q � � 15--022 EXHIBIT
3535 VAONAis CENTER DR. TH 55 WEST REDEVELOPME
" SEHST PAUL, MN 55110-5196 Vc DATE: GOLDEN VALLEY, MINNESOTA N0. 1
www.sehinc.com
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Resolution 17-10 February 7, 2017
Member introduced the following resolution and moved its adoption:
RESOLUTION PROVIDING FOR PUBLIC HEARING
ON CERTAIN PROPOSED PUBLIC IMPROVEMENT
PROJECT NO. 15-22
HIGHWAY 55 WEST PUBLIC IMPROVEMENT PROJECT
BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, as
follows:
1. In conformity with the provisions of Minnesota Statutes, Chapter 429, this Council
proposes to construct certain proposed public improvements within the City as stated in the
form of notice included in paragraph 4 hereof.
2. The Engineer for the City has reported to the Council advising it in a preliminary way
that the proposed public improvements are feasible and that they should be made as
proposed and not in connection with other improvements.
3. A public hearing shall be held on the proposed improvements on March 7, 2017, in
the Council Chambers at City Hall at 6:30 pm.
4. The Clerk is authorized and directed to cause notice of the time, place and purpose
of said meeting to be published for two successive weeks in the New Hope/Golden Valley
Sun Post, the official newspaper of the City, the first of said publications to be in the issue
of said paper dated February 16, 2017 and the last of said publications to be in the issue
dated February 23, 2017. Such notice shall be substantially the same as in the attached
Exhibit A.
__________________________
Shepard M. Harris, Mayor
ATTEST:
_________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Resolution 17-10 -2-February 7, 2017
Exhibit A
NOTICE OF PUBLIC HEARING ON CERTAIN
PROPOSED PUBLIC IMPROVEMENT
PROJECT NO. 15-22
HIGHWAY 55 WEST PUBLIC IMPROVEMENT PROJECT
NOTICE IS HEREBY GIVEN that the City Council of the City of Golden Valley, Hennepin
County, Minnesota, will meet on Tuesday, March 7, 2017, at 6:30 p.m. at the Golden Valley
City Hall, 7800 Golden Valley Road, in said City for the purpose of holding a public hearing
on certain proposed public improvements, including without limitations sidewalks,
stormwater, water, sanitary sewer, reconfiguring the intersection of Decatur Avenue North
and Trunk Highway 55, and adding street lighting.
The City Engineer’s estimated cost and the area where said improvements will be
constructed and which it will serve is as follows:
55 West Public Improvement Project:
All properties in the SW ¼ of Section 31 Township 118, Range 21 and NW ¼ of Section 31
Township 118, Range 21; within the City of Golden Valley, Hennepin County, Minnesota,
that are adjacent to the following streets:
•Golden Valley Road from Mendelssohn Avenue North to Trunk Highway 55
•Decatur Avenue North from Golden Valley Road to 7
th Avenue North
•7th Avenue North from Decatur Avenue North to Boone Avenue North
Highway 55 West Total Project Estimated Cost:$1,842,825.06
A reasonable estimate of the impact of the assessments will be available at this meeting.
Executive Summary For Action
Golden Valley Council Meeting
February 7, 2017
Agenda Item
3. J. 2. Call for Public Hearing - Special Assessments for Highway 55 West Project
Prepared By
Sue Virnig, Finance Director
RJ Kakach, Engineer
Jeff Oliver, City Engineer
Summary
At this meeting, the City Council should call for a public hearing for March 7, 2017, at 6:30pm to
consider certifying the following special assessments:
2017 Highway 55 West
Recommended Action
Motion to call a public hearing for certification of special assessments for Tuesday, March 7,
2017, at 6:30 pm and publish the required hearing notices.
NOTICE OF HEARING ON ASSESSMENTS FOR
HIGHWAY 55 WEST
NOTICE IS HEREBY GIVEN that the City Council for the City of Golden Valley, Hennepin
County, Minnesota, will meet at the Golden Valley City Hall, Council Chambers, 7800
Golden Valley Road, on Tuesday, March 7, 2017 at 6:30 pm to hear, consider and pass
upon all written or oral objections, if any, to proposed assessments. If the adopted
assessment as to any particular lot, piece, or parcel of land differs from the proposed
assessment, the City will mail to the property owner a notice detailing the change(s). The
proposed assessment rolls are on file with the Clerk and open to public inspection by all
persons interested therein.
The assessments against each piece of property will be payable, unless prepaid, in equal,
consecutive annual installments as hereinafter specified. The first of said installments will
be payable with the general taxes collectible during the year 2018. Interest as stated in
each category shall be added at the per annum rate specified on the entire assessment
from the date of the resolution levying the assessment until December 31, 2017.
The assessment may be prepaid to the City of Golden Valley without interest, if prepaid
by November 15, 2017. Partial prepayments will not be accepted.
No appeal may be taken as to the amount of any assessment unless a signed, written
objection is filed with the clerk prior to the hearing or presented to the presiding officer
at the hearing. An appeal; to district court may be made by serving notice upon the
Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing
such notice with the district court within ten (10) days after service upon the Mayor or
Clerk.
The general nature of the various miscellaneous charges is as follows:
Highway 55 West:improvements that include sidewalks, storm water, water, sanitary
sewer; reconfiguring the intersection of Decatur Avenue and Trunk Highway 55 and
adding street lights.
The total assessment of $551,677.98 is to be spread over one (10) years at 5%
interest.
PID ADDRESS ASSESSMENT
3111821310016 605 BOONE AVE N 16,072.02
3111821310019 600 DECATUR AVE N 10,913.10
3111821310042 8900 GOLDEN VALLEY RD 67,065.96
3111821310045 9000 GOLDEN VALLEY RD 16,366.51
3111821310044 9050 GOLDEN VALLEY RD 14,568.89
3111821320006 9110 GOLDEN VALLEY RD 47,808.52
3111821320011 9300 GOLDEN VALLEY RD 16,865.70
3111821320074 9280 GOLDEN VALLEY RD 20,571.31
3111821320073 9290 GOLDEN VALLEY RD 7,545.10
3111821320012 9325 GOLDEN VALLEY RD 13,512.40
3111821320003 9326 GOLDEN VALLEY RD 16,766.49
3111821320002 9400 GOLDEN VALLEY RD 58,573.58
3111821310017 8806 OLSON MEMORIAL HWY 14,881.50
3111821310040 8950 OLSON MEMORIAL HWY 40,735.63
3111821310002 9000 OLSON MEMORIAL HWY 11,409.15
3111821310001 9010 OLSON MEMORIAL HWY 11,409.15
3111821320007 9100 OLSON MEMORIAL HWY 7,936.80
3111821240004 8800 7TH AVE N 58,335.48
3111821320075 9201 GOLDEN VALLEY RD 39,157.88
3111821320008 9201 GOLDEN VALLEY RD lot split
3111821320009 9201 GOLDEN VALLEY RD lot split
3111821320010 NA ADDRESS UNASSIGNED 2 10,833.73
3111821310018 8845 7TH AVE N 50,359.00
551,687.90
All interested persons may appear in person or by counsel and be heard. If you require
auxiliary aids or services to participate or communicate in this meeting, please contact
Kris Luedke at 763-593-8012 (TTY: 763-593-3968) 48 hours before the meeting time to
make a request. Examples of auxiliary aids or services may include sign language
interpreter, assistive listening device, accessible meeting location, etc.
BY THE ORDER OF THE CITY COUNCIL
Kris Luedke, City Clerk
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
3. K. Authorize Cooperative Agreement with the Minnesota Department of Transportation and
Hennepin County for Trunk Highway 55, Douglas Drive and Country Club Drive
Prepared By
Jeff Oliver, PE, City Engineer
Summary
Hennepin County and the City of Golden Valley began the cooperation reconstruction of Douglas
Drive between Trunk Highway 55 and Medicine Lake Road in 2016. The overall project is being
bid as two separate construction contracts. The first construction contract covers the work from
the North Highway 55 Frontage Road to Medicine Lake Road and is currently under construction.
The second construction contract covers the work from Trunk Highway 55 and the North Highway
55 Frontage Road, including work on Country Club Drive west of Douglas Drive and is currently in
bidding.
This financial participation requires that the three agencies enter into a Cooperative Agreement
that outlines long term ownership, construction cost splits, and long term maintenance of the
improvements. As part of the agreement, the City agrees to own and to maintain the
improvements on Country Club Drive, the pedestrian improvements being constructed including
pedestrian ramps, and to provide power and minor maintenance for the reconstructed traffic
signal. These provisions are consistent with current City maintenance responsibilities in this
location and along the Douglas Drive corridor and at other intersections along the TH 55 corridor.
The Minnesota Department of Transportation (MnDOT) will be replacing the traffic signal at the
intersection of TH 55 and Douglas Drive as part of the second construction contract. MnDOT’s
costs for the signal reconstruction total $122,733. The County and City costs for the signal
reconstruction are included in the second phase of road reconstruction and have been agreed to
in the cooperative agreement between the two agencies.
The City’s portion of the construction costs for this portion of the Douglas Drive construction are
covered in the agreement between Hennepin County and the City dated May 18, 2016. In
addition, the construction costs are included in the overall Douglas Drive project in the 2017-
2021 Capital Improvement Plan (DD-001).
Attachments
•Project Location Map (1 page)
•State of Minnesota Department of Transportation, City of Golden Valley and Hennepin
County Cooperative Construction Agreement for the intersection of Douglas Drive and Trunk
Highway 55, and Country Club Drive. (10 pages)
•Resolution For Authorizing a Cooperative Agreement with the Minnesota Department of
Transportation and Hennepin County for Trunk Highway 55, Douglas Drive and Country Club
Drive (1 page)
Recommended Action
Motion to authorize approval of State of Minnesota and City of Golden Valley and Hennepin
County Cooperative Construction Agreement for the intersection of Douglas Drive and Trunk
Highway 55, and Country Club Drive.
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Sources:
-Hennepin County Surveyors Office for
Reconstruction Property Lines(2017)&Aerial Photography(2015).
-City of Golden Valley for all other layers.
Phase 2 75 150 300
Feet
MnDOT Contract No: 1001980
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
And
CITY OF GOLDEN VALLEY
And
HENNEPIN COUNTY
COOPERATIVE CONSTRUCTION
AGREEMENT
State Project Number(S.P.): 2723-117 Original Amount Encumbered
Trunk Highway Number(T.H.): 55=188 $122.733.00
State Aid Number(S.A.P.): 027-702-022
State Aid Number(S.A.P.): 128-389-010
State Aid Number(S.A.P.): 128-020-018
City Project Number(Ci.) 10-04
County Project Number(Co.) 100701
Signal System ID 1735407
(Formerly 20867)
This Agreement is between the State of Minnesota,acting through its Commissioner of Transportation("State")and
City of Golden Valley acting through its City Council("City")and Hennepin County acting through its Board of
Commissioners("County").
Recitals
1. The County will perform grading,bituminous surfacing,curb&gutter,ADA improvements and signal
construction and other associated construction upon,along and adjacent to Trunk Highway No. 55 at County
State Aid Highway No. 102(Douglas Drive) from 100 feet south of Trunk Highway No. 55 to 100 feet south
of Frontage Road and located on Country Club Drive from 530 feet west of Douglas Drive to 450 feet west of
Douglas Drive according to City and County-prepared plans,specifications and special provisions designated
by the City as Ci.No. 10-04 and County as Co.No. 100701 and by the State as State Aid Project No.'s 027-
702-022, 128-389-010, 128-020-018 and State Project No. 2723-117(T.H. 55=1 88)("Project"); and
2. The County requests the State participate in the costs of the roadway improvement and traffic control signal
system construction and the State is willing to participate in the costs of said construction and associated
construction engineering;and
3. This roadway improvement project at the intersection of Trunk Highway No. 55 and County State Aid
Highway No. 102(Douglas Drive)will relieve traffic congestion and improve traffic and pedestrian safety;
and
4. Minnesota Statutes § 161.20,subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining and improving the trunk highway system.
Agreement
1. Term of Agreement; Survival of Terms;Plans;
1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05,subdivision 2.
1.2. Expiration Date.This Agreement will expire when all obligations have been satisfactorily fulfilled.
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Payable Lump Sum(Municipal Agreements)
MnDOT Contract No: 1001980
1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including,without limitation,the following clauses: 2.4. State Ownership of Improvements; 5.Maintenance
by the County; 6.Maintenance by the City: 11.Liability;Worker Compensation Claims; Insurance; 13.
State Audits; 14.Government Data Practices; 15. Governing Law;Jurisdiction;Venue;and 17.Force
Majeure. The terms and conditions set forth in Article 7. Signal System(s)and EVP System(s)Operation
and Maintenance will survive the expiration of this Agreement,but may be terminated by another
Agreement between the parties.
1.4. Plans,Specifications,Special Provisions. State-approved City and County plans,specifications and special
provisions designated by the City as Ci.No. 10-04 and County as Co.No. 10071 and by the State as State
Aid Project No.'s 027-702-022, 128-389-010, 128-020-018 and State Project No.2723-117(T.H. 55=188)
are on file in the office of the County's Engineer and incorporated into this Agreement by reference
("Project Plans").
2. Right-of-Way Use
2.1. Limited Right to Occupy. The State grants to the County(and its contractors and consultants)the right to
occupy trunk highway right-of-way as necessary to perform the work described in the Project Plans. This
right is limited to the purpose of constructing the project,and administering such construction, and may be
revoked by the State at any time,with or without cause. Cause for revoking this right of occupancy
includes,but is not limited to,breaching the terms of this or any other agreement(relevant to this project)
with the State,failing to provide adequate traffic control or other safety measures,failing to perform the
construction properly and in a timely manner,and failing to observe applicable environmental laws or terms
of applicable permits. The State will have no liability to the County(or its contractors or consultants)for
revoking this right of occupancy.
2.2. State Access,Suspension of Work,Remedial Measures. The State's District Engineer or assigned
representative retains the right to enter and inspect the trunk highway right-of-way(including the
construction being performed on such right-of-way)at any time and without notice to the County or its
contractor. If the State determines(in its sole discretion)that the construction is not being performed in a
proper or timely manner,or that environmental laws(or the terms of permits)are not being complied with,
or that traffic control or other necessary safety measures are not being properly implemented,then the State
may direct the County(and its contractor)to take such remedial measures as the State deems necessary.
The State may require the County(and its contractors and consultants)to suspend their operations until
suitable remedial action plans are approved and implemented. The State will have no liability to the County
(or its contractors or consultants)for exercising its rights under this provision.
2.3. Traffic Control, Worker Safety. While the County(and its contractors and consultants)are occupying the
State right-of-way,they must comply with the approved traffic control plan,and with applicable provisions
of the Work Zone Field Handbook(httv://www.dot.state.mn.us/trafficenp/workzone/index.htmll. All
County,contractor,and consultant personnel occupying the State's right-of-way must be provided with
required reflective clothing and hats.
2.4. State Ownership of Improvements. The State will retain ownership of its trunk highway right-of-way,
including any improvements made to such right-of-way under this Agreement,unless otherwise noted. The
warranties and guarantees made by the County's contractor with respect to such improvements(if any)will
flow to the State. The County will assist the State,as necessary,to enforce such warranties and guarantees,
and to obtain recovery from the County's consultants,and contractor(including its sureties)for
non-performance of contract work, for design errors and omissions,and for defects in materials and
workmanship. Upon request of the State,the County will undertake such actions as are reasonably
necessary to transfer or assign contract rights to the State and to permit subrogation by the State with respect
to claims against the County's consultants and contractors.
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Payable Lump Sum(Municipal Agreements)
MnDOT Contract No: 1001980
3. Contract Award and Construction
3.1. Bids and Award The County will receive bids and award a construction contract to the lowest responsible
bidder(or best value proposer),subject to concurrence by the State in that award,according to the Project
Plans. The contract construction will be performed according to the Project Plans.
3.2. Bid Documents Furnished by the County. The County will,within 7 days of opening bids for the
construction contract,submit to the State's State Aid Agreements Engineer a copy of the low bid and an
abstract of all bids together with the County's request for concurrence by the State in the award of the
construction contract. The County will not award the construction contract until the State advises the
County in writing of its concurrence.
3.3. Rejection of Bids. The County may reject and the State may require the County to reject any or all bids for
the construction contract. The party rejecting or requiring the rejection of bids must provide the other party
written notice of that rejection or requirement for rejection no later than 30 days after opening bids. Upon
the rejection of all bids,a party may request,in writing,that the bidding process be repeated. Upon the
other party's written approval of such request,the County will repeat the bidding process in a reasonable
period of time,without cost or expense to the State.
3.4. Contract Terms. The County's contract with its construction contractor(s)must include the following
terms:
A. A clause making the State of Minnesota,acting through its Commissioner of Transportation,an intended
third-party beneficiary of the contract with respect to the portion of work performed on the State's right-
of-way;and
B. A clause requiring the State to be named as an additional insured on any insurance coverage which the
contractor is required to provide; and
C. A clause stating that any warranties provided by the contractor,for the work performed on the trunk
highway,will flow to,and be enforceable by,the State as the owner of such improvements.
3.5. Direction,Supervision and Inspection of Construction
A. The contract construction will be under the direction of the County and under the supervision of a
registered professional engineer;however,the State participation construction covered under this
Agreement will be open to inspection by the State District Engineer's authorized representatives. The
County will give the State Aid Agreements Engineer at Roseville five days notice of its intention to start
the contract construction.
B. Responsibility for the control of materials for the contract construction will be on the County and its
contractor and will be carried out according to Specifications No. 1601 through and including No. 1609
in the State's current"Standard Specifications for Construction".
3.6. Completion of Construction. The County will cause the contract construction to be started and completed
according to the time schedule in the construction contract special provisions. The completion date for the
contract construction may be extended,by an exchange of letters between the appropriate County official
and the State District Engineer's authorized representative,for unavoidable delays encountered in the
performance of the contract construction.
3.7. Plan Changes All changes in the Project Plans and all addenda,change orders and supplemental
agreements entered into by the County and its contractor for contract construction must be approved in
writing by the State District Engineer's authorized representative.
3.8. Compliance with Laws, Ordinances,Regulations. The County will comply and cause its contractor to
comply with all Federal, State and Local laws,and all applicable ordinances and regulations. With respect
only to that portion of work performed on the State's trunk highway right-of-way,the County will not
require the contractor to follow local ordinances or to obtain local permits.
-3-
Payable Lump Sum(Municipal Agreements)
MnDOT Contract No: 1001980
3.9. Construction Documents Furnished by the County. The County will keep records and accounts that enable
it to provide the State,when requested,with the following:
A. Copies of the County contractor's invoice(s)covering all contract construction.
B. Copies of the endorsed and canceled County warrant(s)or check(s)paying for final contract
construction,or computer documentation of the warrant(s)issued,certified by an appropriate County
official that final construction contract payment has been made.
C. Copies of all construction contract change orders and supplemental agreements.
D. A certification form,provided by the State,signed by the County's Engineer in charge of the contract
construction attesting to the following:
L Satisfactory performance and completion of all contract construction according to the Project Plans.
U. Acceptance and approval of all materials furnished for the contract construction relative to
compliance of those materials to the State's current"Standard Specifications for Construction".
iii. Full payment by the County to its contractor for all contract construction.
E. Copies,certified by the County's Engineer,of material sampling reports and of material testing results
for the materials furnished for the contract construction.
F. A copy of the"as built"plan sent to the State Aid Agreements Engineer.
4. Right-of-Way; Easements;Permits
4.1. The County will obtain all rights-of-way,easements,construction permits and any other permits and
sanctions that may be required in connection with the local and trunk highway portions of the contract
construction. Before payment by the State,the County will furnish the State with certified copies of the
documents for rights-of-way and easements,construction permits and other permits and sanctions required
for State participation construction covered under this Agreement.
4.2. The County will convey to the State by quit claim deed,all newly acquired rights needed for the continuing
operation and maintenance of the Trunk Highway,if any,upon completion of the Project,at no cost or
expense to the State.
4.3. The County will comply with Minnesota Statutes §216D.04, subdivision 1(a),for identification,
notification,design meetings and depiction of utilities affected by the contract construction.
5. Maintenance by the County
Upon completion of the Project,the County will provide the following without cost or expense to the State:
5.1. Roadways. Maintenance of County State Aid Highway No. 102(Douglas Drive).Maintenance includes,but
is not limited to,snow,ice and debris removal,resurfacing and seal coating and any other maintenance
activities according to accepted County maintenance practices.
6. Maintenance by the City
6.1. Roadways. Maintenance of Country Club Drive. Maintenance includes,but is not limited to,snow,ice and
debris removal,resurfacing and seal coating and any other maintenance activities according to accepted City
maintenance practices.
6.2. Sidewalks. Maintenance along County State Aid Highway No. 102(Douglas Drive),along Country Club
Drive from Olson Highway Service Road to County State Aid Highway No. 102(Douglas Drive)at the
intersection of Trunk Highway No. 55 sidewalk construction,including stamped and colored concrete
sidewalk(if any)and pedestrian ramps. Maintenance includes,but is not limited to, snow,ice and debris
removal,patching,crack repair,panel replacement,cross street pedestrian crosswalk markings,vegetation
-4-
Payable Lump Sum(Municipal Agreements)
MnDOT Contract No: 1001980
control of boulevards (if any) and any other maintenance activities necessary to perpetuate the sidewalks in
a safe,useable,and aesthetically acceptable condition.
6.3. Pedestrian Crosswalk. The City will be responsible to paint and maintain the County State Aid Highway
No. 102(Douglas Drive)pedestrian crosswalk markings.
7. Signal System and EVP System Operation and Maintenance
Operation and maintenance responsibilities will be as follows for the new Signal System and EVP System on
Trunk Highway No. 55 at County State Aid Highway No. 102(Douglas Drive); and the existing interconnect on
Trunk Highway No. 55 from County State Aid Highway No. 102(Douglas Drive)to Trunk Highway No. 100 and
from County State Aid Highway No. 102(Douglas Drive)to Glenwood Avenue.
7.1. City Responsibilities
A. Power.The City will be responsible for the hook-up cost and application to secure an adequate power
supply to the service pad or pole and will pay all monthly electrical service expenses necessary to
operate the Signal System,EVP System and Interconnect.
B. Minor Signal System Maintenance. The City will provide for the following,without cost to the State.
i. Maintain the signal pole mounted LED luminaires,including replacing the luminaires when
necessary.The LED luminaire must be replaced when it fails or when light levels drop below
recommended AASHTO levels for the installation.
ii. Replace the Signal Systems LED indications.Replacing LED indications consists of replacing each
LED indication when it reaches end of life per the MnDOT Traffic Engineering Manual,fails or no
longer meets Institute of Traffic Engineers(ITE)standards for light output.
iii. Clean the Signal System controller cabinet and service cabinet exteriors.
iv. Clean and paint the Signal System and luminaire mast arm extensions. Painting will be in
accordance with MnDOT Standard Specification 2565.3T,unless approved by the State's District
Traffic Engineer.
7.2. State Responsibilities
A. Interconnect; Timing;Other Maintenance. The State will maintain the Interconnect and signing,and
perform all other Signal System,APS and signal pole luminaire circuit maintenance without cost to the
City. All Signal System timing will be determined by the State,and no changes will be made without
the State's approval.
B. EVP System Operation. The EVP System will be installed,operated,maintained,and removed
according to the following conditions and requirements:
i. All maintenance of the EVP System must be done by State forces.
ii. Emitter units may be installed only on authorized emergency vehicles,as defined in Minnesota
Statutes § 169.011, Subdivision 3. Authorized emergency vehicles may use emitter units only when
responding to an emergency. The City will provide the State's District Engineer or their designated
representative a list of all vehicles with emitter units,if requested by the State.
iii. Malfunction of the EVP System must be reported to the State immediately.
iv. In the event the EVP System or its components are,in the opinion of the State,being misused or the
conditions set forth in Paragraph ii. above are violated,and such misuse or violation continues after
the City receives written notice from the State,the State may remove the EVP System. Upon
removal of the EVP System pursuant to this Paragraph,all of its parts and components become the
property of the State.
v. All timing of the EVP System will be determined by the State.
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7.3. Right of Way Access.Each party authorizes the other party to enter upon their respective public right of way
to perform the maintenance activities described in this Agreement.
7.4. Related Agreements
This agreement will supersede and terminate the operation and maintenance terms of Agreement No. 69909,
dated March 23, 1993,between the City,the State and Hennepin County for the intersection of Trunk
Highway No. 55 at County State Aid Highway No. 102(Douglas Drive). A letter of termination will be
sent to Hennepin County.
This agreement will supersede and terminate the operation and maintenance terms of Agreement No. 79336,
dated October 5, 1999,between the City and the State for the EVP maintenance at the intersection of Trunk
Highway No. 55 and County State Aid Highway No. 102(Douglas Drive).
7.5. State Furnished Materials. The State will furnish a cabinet("State Furnished Materials"),according to the
Project Plans,to operate the traffic control signal system covered under this Agreement. The County's lump
sum share for State Furnished Materials is$13,633.50. The State's lump sum share for State Furnished
Materials is$13,633.50 and is considered a part of the State's total lump sum cost. The County and State's
cost shares for State Furnished Materials will be deducted from the State's total lump sum construction cost
share.
8. State Cost and Payment by the State
8.1. State Cost.$122,733.00 is the State's full and complete lump sum cost for roadway improvement and traffic
control signal system construction less State Furnished Materials cost and associated construction
engineering.
8.2. Conditions of Payment, The State will pay the County the full and complete lump sum amount or the total
cost of the contract construction as shown in the awarded contract bid document plus an 8 percent
construction engineering cost share,whichever amount is smaller,after the following conditions have been
met:
A. Encumbrance by the State of the State's full and complete State funded lump sum cost share.
B. Approval by the State's Land Management Director at St.Paul of certified documentation,submitted by
the County,for all right-of-way and easement acquisitions required for the contract construction.
C. Execution of this Agreement and transmittal to the County,including a letter advising of the State's
concurrence in the award of the construction contract.
D. The State's receipt of a written request from the County for the advancement of funds. The request will
include certification by the County that all necessary parties have executed the construction contract.
8.3. Limitations of State Payment,No State Payment to Contractor
The State's participation in the contract construction is limited to the lump sum amount shown in
Article 8.1,and the State's participation will not change except by a mutually agreed written amendment to
this Agreement. The State's payment obligation extends only to the County. The County's contractor is not
intended to be and will not be deemed to be a third party beneficiary of this Agreement. The County's
contractor will have no right to receive payment from the State. The State will have no responsibility for
claims asserted against the County by the County's contractor.
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Payable Lump Sum(Municipal Agreements)
MnDOT Contract No: 1001980
9. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
9.1. The State's Authorized Representative will be:
Name/Title: Maryanne Kelly-Sonnek,Municipal Agreements Engineer(or successor)
Address: 395 John Ireland Boulevard,Mailstop 682, St. Paul,MN 55155
Telephone: (651)366-4634
E-Mail: maryanne.kellysonnek@state.mn.us
9.2. The County's Authorized Representative will be:
Name/Title: Jason Staebell, Senior Project Manager(or successor)
Address: 1600 Prairie Drive,Medina,MN 55340-5421
Telephone: (612)596-0371
E-Mail: jason.staebell@co.hennepin.mn.us
9.3. The City's Authorized Representative will be:
Name/Title: Jeff Oliver,City Engineer(or successor)
Address: 7800 Golden Valley Road,Golden Valley,MN 55427
Telephone: (763)593-8034
E-Mail: joliver@goldenvalleymn.gov
10. Assignment;Amendments; Waiver; Contract Complete
10.1.Assignment.Neither party may assign or transfer any rights or obligations under this Agreement without the
prior consent of the other party and a written assignment agreement,executed and approved by the same
parties who executed and approved this Agreement,or their successors in office.
10.2.Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement,or
their successors in office.
10.3. Waiver. If a party fails to enforce any provision of this Agreement,that failure does not waive the provision
or the party's right to subsequently enforce it.
10.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State,City
and the County.No other understanding regarding this Agreement,whether written or oral,may be used to
bind either party.
11. Liability;Worker Compensation Claims;Insurance
11.1. Each party is responsible for its own acts,omissions and the results thereof to the extent authorized by law
and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes
§ 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other
applicable law govern liability of the City and County. Notwithstanding the foregoing,the County will
indemnify,hold harmless,and defend(to the extent permitted by the Minnesota Attorney General)the State
against any claims,causes of actions,damages,costs(including reasonable attorneys fees),and expenses
arising in connection with the project covered by this Agreement,regardless of whether such claims are
asserted by the County's contractor(s)or consultant(s)or by a third party because of an act or omission by
the County or its contractor(s)or consultant(s).
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MnDOT Contract No: 1001980
11.2.Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
11.3.The County may require its contractor to carry insurance to cover claims for damages asserted against the
County's contractor.
12. Nondiscrimination
Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
13. State Audits
Under Minnesota Statutes § 16C.05,subdivision 5,the City and County's books,records,documents,and
accounting procedures and practices relevant to this Agreement are subject to examination by the State and the
State Auditor or Legislative Auditor,as appropriate,for a minimum of six years from the end of this Agreement.
14. Government Data Practices
The City,County and State must comply with the Minnesota Government Data Practices Act,Minnesota Statutes
Chapter 13,as it applies to all data provided under this Agreement,and as it applies to all data created,collected,
received, stored,used,maintained,or disseminated by the City and or County under this Agreement.The civil
remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by either the City,
County or the State.
15. Governing Law;Jurisdiction; Venue
Minnesota law governs the validity,interpretation and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement,or its breach,must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County,Minnesota.
16. Termination; Suspension
16.1.By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties or by the
State for insufficient funding as described below.
16.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature,or other funding source;or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here.Termination must be by written
or fax notice to the County.The State is not obligated to pay for any services that are provided after notice
and effective date of termination.However,the County will be entitled to payment,determined on a pro
rata basis,for services satisfactorily performed to the extent that funds are available.The State will not be
assessed any penalty if this Agreement is terminated because of the decision of the Minnesota Legislature,
or other funding source,not to appropriate funds.
16.3.Suspension. In the event of a total or partial government shutdown,the State may suspend this Agreement
and all work,activities,performance and payments authorized through this Agreement. Any work
performed during a period of suspension will be considered unauthorized work and will be undertaken at
the risk of non-payment.
17. Force Majeure
Neither party will be responsible to the other for a failure to perform under this Agreement(or a delay in
performance),if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a
party's reasonable control,including but not limited to,unusually severe weather,fire,floods,other acts of God,
labor disputes,acts of war or terrorism,or public health emergencies.
[The remainder of this page has been intentionally left blank]
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Payable Lump Sum(Municipal Agreements)
MnDOT Contract No: 1001980
STATE ENCUMBRANCE VERIFICATION DEPARTMENT OF TRANSPORTATION
Individual certifies that funds have been encumbered
as required by Minnesota Statutes § 16A.15 and
16C.05. Recommended for Approval:
Signed: By:
(District Engineer)
Date: Date:
SWIFT Purchase Order: 3000332304 Approved:
HENNEPIN COUNTY By:
(State Design Engineer)
The undersigned certify that they have lawfully Date:
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions or ordinances.
By: COMMISSIONER OF ADMINISTRATION
Title:
By:
Date: (With delegated authority)
Date:
By:
Title:
Date:
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS
EXECUTION.
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Payable Lump Sum(Municipal Agreements)
r
A
MnDOT Contract No: 1001980
CITY OF GOLDEN VALLEY
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions or ordinances.
By:
Title:
Date:
By:
Title:
Date:
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Payable Lump Sum(Municipal Agreements)
Resolution 17-11 February 7, 2017
Member introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING THE COOPERATIVE CONSTRUCTION
AGREEMENT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION
AND HENNEPIN COUNTY FOR TRUNK HIGHWAY 55, DOUGLAS DRIVE
AND COUNTRY CLUB DRIVE
BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, enter
into Minnesota Department of Transportation Agreement No.1001980 with the State of
Minnesota, Department of Transportation for the following purposes:
To provide for maintenance by the City of the signal system construction to be
performed upon, along and adjacent to Trunk Highway No. 55 from 100 feet south of
Trunk Highway No. 55 to 100 feet south of Frontage Road and located on Country Club
Drive from 530 feet west of County State Aid Highway No. 102 (Douglas Drive) to 450
feet west of County State Aid Highway No. 102 (Douglas Drive) within the corporate
City limits under State Aid Project No.’s 027-702-022, 128-389-110, 128-020-018 and
State Project No. 2723-117.
BE IT FURTHER RESOLVED that the Mayor and the City Manager are authorized to
execute the Agreement and any amendments to the Agreement.
__________________________
Shepard M. Harris, Mayor
ATTEST:
_________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
February 7, 2017
Agenda Item
6. A. State of the City Presentation
Prepared By
Tim Cruikshank, City Manager
Summary
The State of the City Community update will be presented at the meeting.
A G E N D A
Council/Manager Meeting
Golden Valley City Hall
7800 Golden Valley Road
Council Conference Room
February 14, 2017
6:30 pm
Pages
1. Fire Relief Association (20 minutes)
2. Property Maintenance Code (Outdoor Storage) (30 minutes)
3. Employee Handbook Concept Changes (15 minutes)
4. Council Items: (20 minutes)
a. Salaries
b. Meeting Reimbursement
Council/Manager meetings have an informal, discussion-style format and are designed
for the Council to obtain background information, consider policy alternatives, and
provide general directions to staff. No formal actions are taken at these meetings. The
public is invited to attend Council/Manager meetings and listen to the discussion; public
participation is allowed by invitation of the City Council.
AGENDA
Regular Meeting of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
February 21, 2017
6:30 pm
1.CALL TO ORDER PAGES
A.Pledge of Allegiance
B.Roll Call
2.ADDITIONS AND CORRECTIONS TO AGENDA
3.CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no discussion
of these items unless a Council Member so requests in which event the item will be
removed from the general order of business and considered in its normal sequence on
the agenda.
A.Approval of Minutes - City Council Meeting February 7, 2017
B.Approval of City Check Register
C.Licenses:
D.Minutes:
E.Bids and Quotes
1. Approve HVAC System Contract
2. Approve Purchase of Cat Front End Loader
F.Resolution of Authorization to Submit WHAHLT Application for CDBG Funding
G.Approve Cartegraph Software Upgrade
H.Approve Esri License Agreement
I.Approve Prairie Restoration Contract
J.Approve Resolution Authorizing Cooperative Project DeCola Ponds and Medicine Lake
Road Flood Mitigation Study 17-
4.PUBLIC HEARINGS
A.
5.OLD BUSINESS
6.NEW BUSINESS
A.First Consideration - Ordinance - Board and Commission Addition of Teen Member
B.Announcement of Meetings
1. Future Draft Agendas: City Council March 7, 2017, Council/Manager March 14,
2017 and City Council March 21, 2017
C.Mayor and Council Communications
7.ADJOURNMENT
AGENDA
Regular Meeting of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
March 7, 2017
6:30 pm
1.CALL TO ORDER PAGES
A.Pledge of Allegiance
B.Roll Call
2.ADDITIONS AND CORRECTIONS TO AGENDA
3.CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no discussion
of these items unless a Council Member so requests in which event the item will be
removed from the general order of business and considered in its normal sequence on
the agenda.
A.Approval of Minutes - City Council Meeting February 21, 2017
B.Approval of City Check Register
C.Licenses:
D.Minutes:
E.Bids and Quotes
4.PUBLIC HEARINGS
A.Public Hearing for Douglas Drive/Highway 55 West Project
5.OLD BUSINESS
6.NEW BUSINESS
A.Second Consideration - Ordinance - Board and Commission Addition of Teen Member
B.Approve Annual Lease Agreement with the Golden Valley Community Foundation
C.Announcement of Meetings
1. Future Draft Agendas: Council/Manager March 14, 2017, City Council March 21
and April 4, 2017
D.Mayor and Council Communications
7.ADJOURNMENT