04-13-17 HRA Agenda Packet AGENDA
Regular Meeting
of the
Housing and Redevelopment Authority
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
Thursday, April 13, 2017
6:30 pm
Pages
1. Roll Call
2. Approval of Agenda
3. Approval of Minutes - Regular Meeting - January 10, 2017 2-3
4. Approval of Bills:
Reimbursement of City Expenditures 4
City of Golden Valley $26,391.39
TOTAL $26,391.39
Bill SummaN:
General Fund $26,391.39
North Wirth
Capital Project Fund
Highway 55 West
Winnetka-Medicine Lake
TOTAL $26,391.39
5. Receipt of March 2017 Financial Reports 5-7
6. Authorization to Sign Amendment to Legal Service 8-10
Agreement with Best & Flanagan
7. Adjournment
REGULAR MEETING OF THE
HOUSING AND REDEVELOPMENT AUTHORITY
January 10, 2017
Pursuant to due call and notice thereof, a regular meeting of the Housing and
Redevelopment Authority of the City of Golden Valley, Hennepin County, Minnesota, was
held at 7800 Golden Valley Road in said City on January 10, 2017 at 6:30 pm.
The following members were present: Commissioners Joanie Clausen, Shep Harris, Steve
Schmidgall and Andy Snope. The following was absent: Commissioner Larry Fonnest. Also
present were HRA Director Timothy Cruikshank and Administrative Assistant Judy Natly.
Election of Officers
The HRA Bylaws provide for the annual election of the HRA Chairperson and Vice
Chairperson to serve a one year term. Chair Schmidgall opened the nominations.
MOVED by Schmidgall, seconded by Clausen and motion carried to nominate Snope for
the office of Chair.
Snope accepted the nomination, assumed the Chair position and conducted the meeting.
MOVED by Harris, seconded by Snope and motion carried to nominate Clausen for the
office of Vice Chair.
Clausen accepted the nomination for Vice Chair.
Approval of Aqenda
MOVED by Clausen, seconded by Harris and motion carried unanimously to approve the
agenda as submitted.
Approval of Minutes - Reqular Meetinq - October 13, 2016
MOVED by Schmidgall, seconded by Harris and motion carried unanimously to approve
the Regular Housing and Redevelopment Authority minutes of October 13, 2016 as
submitted.
Approval of Bills
MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to approve
the bills as submitted.
Receipt of December 2016 Financial Reports
MOVED by Schmidgall, seconded by Harris and motion carried unanimously to receive and
file the December 2016 Financial Reports.
Housing and Redevelopment Authority
January 10, 2017
Page 2
Adoption of 2017 General Fund Budqet
Commissioner Harris introduced the following resolution and moved its adoption:
RESOLUTION 17-1
RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
ADOPTING THE 2016 GENERAL FUND BUDGET
The motion for the adoption of the foregoing resolution was seconded by Commissioner
Schmidgall and upon a vote being taken thereon, the following voted in favor thereof:
Clausen, Harris, Schmidgall and Snope and the following was absent: Fonnest, and the
following voted against the same: none, whereupon said resolution was declared duly
passed and adopted, signed by the Chair and his signature attested by the Director.
Desiqnation of Depositories
Commissioner Schmidgall introduced the following resolution and moved its adoption:
RESOLUTION 17-2
RESOLUTION DESIGNATING DEPOSITORIES FOR HRA FUNDS
The motion for the adoption of the foregoing resolution was seconded by Commissioner
Clausen and upon a vote being taken thereon, the following voted in favor thereof:
Clausen, Harris and Schmidgall; and the following was absent: Fonnest, and the following
voted against the same: none, whereupon said resolution was declared duly passed and
adopted, signed by the Chair and his signature attested by the Director.
Adiournment
MOVED by Harris, seconded by Schmidgall and motion carried unanimously to adjourn the
meeting at 6:36 pm.
Andy Snope, Chair
ATTEST:
Judy Nally, Administrative Assistant
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Housing and Redevelopment Authority
763 593 8002/763 593 8109(fax)
Executive Summary For Action
Golden Valley Housing and Redevelopment Authority Meeting
April 13, 2017
Agenda Item
4. Reimbursement of City Expenditures
Prepared By
Sue Virnig, Finance Director
Summary
As of March 31, 2017 the following expenditures were paid by the City on various check registers
and need to be reimbursed by the HRA:
City Expenditures: Amount
1000 Best & Flanagan (December, 2016) $26,145.39
1000 Best & Flanagan (February) 246.00
$26,391.39
HRA Expenditures:
9000 General Fund ($26;145.39-Developer Deposits) $26,391.39
� $26,391.39
*Asterisk items are reimbursed by deposits held for developers.
Recommended Action
Motion to approve reimbursing the City of Golden Valley$26,391.39 (check#4079).
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763-593-8002/763-593-8109{fax)
Executive Summary For Action
Golden Valley Housing and Redevelopment Authority Meeting
April 13, 2017
Agenda Item
5. Receipt of March 2017 Financial Reports
Prepared By
Sue Virnig, Finance Director
Summary
Attached are the March 2017 Financial Reports for Housing and Redevelopment Authority (HRA)
review. Staff will address questions from the HRA before or at the meeting.
Attachments
• HRA General Fund Budget Report (1 page)
• HRA Capital Project Funds Report (1 page)
Recommended Action
Motion to receive and file the March 2017 HRA Financial Reports.
HRA of Golden Valley
General Fund
March 2017 Budget Report (unaudited)
Percentage Of Year Completed 25%
Over % Of
2017 Jan-Mar YTD (Under) Budget
Revenue Budget Actual Actual Budget Received
Interest Earnings (2) 0 0.00 0.00 0.00
Fund Balance 19,000 0.00 0.00 (19,000.00)
Totals $19,000 0.00 0.00 (19,000.00) 0.00%
Over % Of
2017 Jan-Mar YTD (Under) Budget
Expenditures Budget Actual Actuai Budget Expended
Legal Services (1) $5,000 246.00 246.00 (4,754.00) 4.92%
Audit 12,000 0.00 0.00 (12,000.00) 0.00%
Totals $17,000 246.00 246.00 (16,754.00) 1.45%
Notes:
(1) Includes March to date billings from Best & Flanagan.
(2) Interest will be allocated at year end.
HRA Of Golden Valley Ca ital Pro�ect Funds
2017 Financial Report 9300 9400 9250
Hwy 55/ Winnetka North
West 2) Med Lk Rd Wirth #3
Cash Balance @ 01/01/17 ($529.41) $0.00 $0.00
Add:
Receipts:
Interest
Lease revenue
Increment Received 0.00
Less:
Expenditures:
City of Golden Valley (1)
Payment to Bank Mutual 0.00
TfF Payment-Hennepin County 0.00 0.00
*will be paid with TIF in 2017
Cash Balance @ 03/31/17 ($529.41) $0.00 $0.00
(1) Breakdown on City Expenditures Memo
(2) Reinbursed when increment is received.
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Housing and Redevelopment Authority
763 593 8002/763 593 8109(fax)
Executive Summary For Action
Golden Valley Housing and Redevelopment Authority Meeting
April 13, 2017
Agenda Item
6. Authorization to Sign Amendment to Legal Services Agreement with Best & Flanagan
Prepared By
Tim Cruikshank, Director
Summary
The City Council has approved an amended agreement for legal services with the firm of Best &
Flanagan. The Housing and Redevelopment Authority (HRA) is a separate legal entity, and has an
existing amended agreement with Best & Flanagan, which parallels the previously amended City
agreement with the firm. Staff recommends that the HRA enter into an amended agreement that
parallels the new City agreement. This amendment would reduce the partner hourly rate to $175
per hour and extend the term of this agreement for a period of one additional year through
December 31, 2018.
Attachment
• Legal Services Agreement between the Housing and Redevelopment Authority in and for the City
of Golden Valley (HRA) and Best & Flanagan, LLP dated March 22, 2017 (2 pages)
Recommended Action
Motion to authorize the Director to sign the Legal Services Agreement between the Housing and
Redevelopment Authority in and for the City of Golden Valley (HRA) and Best & Flanagan, LLP dated
March 22, 2017, which reduces the partner hourly rate to $175 per hour and extends the term of
the agreement for a period of one additional year through December 31, 2018.
Tom Garry BEST&FLANAGAN LLP
Attomey o�Recr 612.341.9717 60 South 5ixth Straet,Suite 2700 Minneapoiis,Mfnnesata 55402
tgarry@bestlaw.com TEG 612.339.7121 FAX 612.339.5897 BESTI.AW.COM
BEST s� FLARI;4GAhJ
March 22, 2017
VIA EMAIL ONLY
(TCruikshank@goldenvalleymn.gov)
Tim Cruikshank, Director
Housing and Redevelopment Authority
City of Golden Valley
7800 Golden Valley Rd
Golden Valley, MN 55427
Re: Legal Services Agreement between the Housing and
Redevelopment Authority in and for
the City of Golden Valley ("HRA) and Best & Flanagan LLP
Dear Tim:
As we have discussed, I am sending you this letter to serve as an amendment of the
Legal Services Agreement between the HRA and Best & Flanagan LLP.
The Legal Services Agreement between the HRA and Best & Flanagan LLP, amended
by letter agreements dated August 13, 2015, and July 8, 2016, respectively ("Agreement"), is
hereby further amended as follows:
1. The term of the Agreement is extended through December 31, 2018.
2. Section III. "Compensation and Expense Reimbursement" is amended by
reducing the hourly rate for partner attorneys to $175 per hour, effective as of
March 22, 2017. The hourly rate for associate attorneys remains $145 per
hour and for paralegals remains $120 per hour. The "pass through" work rate
also remains $350 per hour. These rates will remain in effect through
December 31, 2018.
All other terms of the Agreement remain the same and are ratified by the HRA
and Best & Flanagan LLP.
Tim Cruikshank, City Manager
March 22, 2017
Page 2
�3EST & F�AP'�IAG,AN
Best & Flanagan LLP Housing and Redevelopment
Authority in and for the City of
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Tom Garry Tim Cruikshank, Director of the
On behalf of the Firm Housing and Redevelopment
Authority in and for the City of
Golden Valle
Very truly yours,
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