02-01-2017 JWC Minutes JOINT WATER COMMISSION MINUTES
Golden Valley-Crystal - New Hope
Meeting of February 1, 2017
The Golden Valley—Crystal—New Hope Joint Water Commission (JWC) meeting was called to order at
1:30 pm in the City of Golden Valley Council Chambers.
Commissioners Present
Anne Norris, City Manager,Crystal
Kirk McDonald, City Manager, New Hope
Tim Cruikshank, City Manager, Golden Valley
Staff Present
Marc Nevinski, Physical Development Director, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Bernie Weber,Acting Public Works Director, New Hope
Randy Kloepper,Water Superintendent, Crystal
Dave Lemke, Utilities Supervisor, New Hope
Mark Ray, Director of Public Works/City Engineer, Crystal
Joe Hansen, Utilities Supervisor
Approval of Minutes—January 4,2017
Moved by McDonald seconded by Cruikshank to approve the minutes of the January 4, 2017 Joint Water
Commission Meeting. Motion carried.
Proiect Presentation of PCCP Analvsis(SEH, Inc.)
All Commissioners and staff introduced themselves to the Short Elliott Hendrickson, Inc. (SEH)
representatives. Paul Pasko and Jen Schumann, both of SEH,gave a presentation of the Joint Water
Commission (JWC) PCCP Draft Analysis.This was a general overview of the geo-database report of the
findings.This will also be presented by Golden Valley staff at the North American Society for Trenchless
Technologies in Washington D.C. on April 11, 2017.This show is a draw internationally.
Items discussed were the review of the projects objective, review of the projects findings,and the next
steps the Commission would like to see in the project.This report covers the 14 miles of the PCCP pipe.
Pasko stated that compared to other cities in Minnesota,the JWC is probably the furthest along in
identifying the condition of the PCCP pipes. Commissioners requested a hard copy of this report to
review.The Commission requested the TAC to determine the next step specifically as how to process
the data and move forward with the testing.The Commission determined to bring this item to their own
councils respectively and that a tri-city meeting is not necessary at this time.
Amendment—Golden Vallev Reservoir Securitv Fence Proiect#13-030
Staff has determined a second gate is necessary to access a JWC gate valve south of the reservoir site.
Originally the JWC awarded a contract to Town &Country Fence to install a security fence around the
Golden Valley Reservoir.This addition would increase the contract amount by$1,800 for a total of
$31,050.
Moved by McDonald seconded by Cruikshank to approve the amendment to the Golden Valley Reservoir
Security Fence Project#13-030 in the amount of$1,800. Motion carried.
DeCola Update
Item is a request from the January 2017 JWC meeting. No update at this time.Add item to March 2017
JWC agenda.
Joint Water Commission
February 1, 2017
Page 2 of 3
Non-A�enda Discussion Item
Previously,the Commission discussed the direction to take and directed 1eff Oliver to draft a Resolution
supporting a Cooperative Project Agreement for DeCola Ponds and Medicine Lake Road Area.
Commissioners are in agreement to bring a Resolution to their Councils for approval.The intent is to
demonstrate to the funding sources that all JWC Cities are all in agreement and in support of the DeCola
Ponds and Medicine Lake Road Area projects.
TAC Update
• 36" PCCP. Project is complete and finaled. Staff is working with consultant on the final drawings
from BMI.
• Arc Flash. Project complete with the exception of some staff training.
• Elevated Tower Inspection.As directed, staff will put one-half of the cost of the painting in the
2021 CIP with the second half in the CIP for 2022. Looking into funding options and reallocating
funds.
• Golden Valley Security Fence. Project complete with the exception of the additional gate.
Amendment was approved at this meeting.
• Golden Valley Reservoir Work. MN Mechanical is moving ahead. Staff ordered plates.Start date
will be late February with 1-2 months for completion.
• Tower Security. Staff to discuss each City's needs at next meeting.TAC Staff will evaluate needs,
budgets, and prioritize for CIP.
• Generator Move.Complete. Staff will process final invoices.
• PCCP Analysis Update. SEH will present Geo-database to the JWC at the February 1, 2017
meeting.TAC will then look for direction from the Commission. Staff will examine gate valve
replacement based on the analysis.
Other Business
Staff reviewed Average Hours Rate numbers with the Commission. The 1WC approves the average
hourly rate and charges the Cities accordingly.The hourly charge will be$28.10 with an overtime charge
of$37.20.
Moved by McDonald seconded by Cruikshank to approve the Average Hours Rates. Motion carried.
Next Meetin�
The next meeting is scheduled for March 1, 2017 at 1:30 pm in the Golden Valley Council Conference
Room. Anne Norris will not be in attendance.CANCELLED DUE TO LACK OF AGENDA.
The next meeting is scheduled for April 5, 2017 at 1:30 pm in the Golden Valley Council Conference
Room.
Adiournment
Moved by McDonald seconded by Cruikshank to adjourn meeYng. Motion carri .
Chair Norris adjourned the meeting at 3:00 pm.
Ch ir Anne Norris
ATTEST:
Sue Schwalbe, Recording Secretary