08-02-17 CC Agenda Packet (entire)AGENDA
Regular Meeting of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
Wednesday, August 2, 2017
6:30 pm
1.CALL TO ORDER PAGES
A.Pledge of Allegiance
B.Roll Call
C.Board/Commission Oath of Office and Presentation of Certificate of Appointment
2.ADDITIONS AND CORRECTIONS TO AGENDA
3.CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no discussion
of these items unless a Council Member so requests in which event the item will be
removed from the general order of business and considered in its normal sequence on
the agenda.
A.Approval of Minutes: City Council Meeting - July 18, 2017 2-4
B.Approval of City Check Register 5
C.Licenses:
1. Approve Requests for Beer/Wine at Brookview Park 6-7
2. Temporary On-Sale Liquor License - Finnegans Community Fund 8
3. Temporary On-Sale Liquor License - Chester Bird American Legion Car Show 9
D.Minutes:
1. Environmental Commission - June 26, 2017 10-12
2. Bassett Creek Watershed Management Commission - June 15, 2017 13-18
E.Bids and Quotes:
1. Award Contract for Security System Upgrade 19
F.Support Application by Hammer Residences, Inc. to Hennepin County for Community
Development Block Grant Funding 17-43
20-21
G.Acceptance of Donations for Improvements at Isaacson Park and Memorial Bench for
Brookview Park 17-44
22-23
H.Authorize Construction of New Dugouts and Replacement Field Fencing on Ball Field
#1 at Isaacson Park
24
I.Call for Public Hearing for the Purpose of Providing Host Approval for the Issuance of
Revenue Obligations by the City of Minnetonka 17-45
25-29
J.Receipt of June 2017 Financial Reports 30-38
4.PUBLIC HEARINGS
A.Public Hearing - Preliminary Plat Approval - Tralee at Cutacross -210 Cutacross Road 39-55
5.OLD BUSINESS
6.NEW BUSINESS
A.Presentation of Selected Art for City Street Banners 56-58
B.Review of Council Calendar
C.Mayor and Council Communications
7.ADJOURNMENT
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
GOLDEN VALLEY, MINNESOTA
July 18, 2017
1. CALL TO ORDER
Mayor Harris called the meeting to order at 6:38 pm.
1A. Pledge of Allegiance
1B. Roll Call
Present: Mayor Shep Harris, Council Members Joanie Clausen, Larry Fonnest, Andy Snope
and Steve Schmidgall. Also present were: City Manager Cruikshank and City Clerk Luedke.
1C. Board/Commission Oath of Office and Presentation of Certificate of Appointment
Mayor Harris administered the Oath of Office and presented a Certificate of Appointment, city
mug, and pin and appointed Mr. Isaac Mintzer to the Human Rights Commission.
2. ADDITIONS AND CORRECTIONS TO AGENDA
MOTION made by Council Member Fonnest, seconded by Council Member Snope to approve
the agenda of July 18, 2017, as submitted and the motion carried.
3. APPROVAL OF CONSENT AGENDA
MOTION made by Council Member Snope, seconded by Council Member Clausen to approve
the consent agenda of July 18, 2017, as revised removal of 3F-Accept resignation from the
Planning Commission and the motion carried.
3A1.Approve Minutes of the Council/Manager Meeting of June 13, 2017.
3A2.Approve Minutes of the City Council Meeting of July 5, 2017.
3B. Approve City Check Register and authorize the payment of the bills as submitted.
3C1.Receive and file the gambling license exemption and approve the waiver of notice
requirement for Mount Olivet Lutheran Church.
3C2.Adopt Resolution 17-41, approving issuance of a Premises Permit for the Conduct of
Lawful Gambling - Northstar Search & Rescue.
3C3.Approve City gambling license for Northstar Search & Rescue through December 31,
2017.
3C4.Approve requests for beer and/or wine at Brookview Park as recommended by staff.
3D.Accept for filing the Minutes of Boards and Commissions as follows:
1. Human Rights Commission - May 23, 2017
2. Open Space & Recreation Commission - May 22, 2017
3. Joint Water Commission - February 1 and April 5, 2017
3E.Authorize the Mayor and City Manager to sign the Joint Powers Agreement with the
Robbinsdale School District for Use of Sandburg.
3F.Accept resignation from John Kluchka from the Planning Commission.
3. ITEMS REMOVED FROM THE CONSENT AGENDA
3M. Accept Resignation from Planning Commission
Council thanked Mr. John Kluchka for his service on the Planning Commission.
MOTION made by Council Member Fonnest, seconded by Council Member Clausen to accept
the resignation from Mr. John Kluchka from the Planning Commission and the motion carried.
Unofficial City Council Minutes -2- July 18, 2017
4. PUBLIC HEARINGS
4A. Public Hearing - Ordinance #623 - Approval of Conditional Use Permit 157 - 8837
7th Avenue North - Skylab Glass Arts, Applicant
Planning Manager Zimmerman presented the staff report and answered questions from
Council.
Mayor Harris opened the public hearing.
Mr. David Schuster, owner of Skylab Glass Arts, gave a brief description of his business and
answered questions from Council.
Mayor Harris closed the public hearing.
MOTION made by Council Member Snope, seconded by Council Member Clausen to adopt
Ordinance #623, approval of Conditional Use Permit No. 157, 7
th Avenue North, Skylab Glass
Arts, Applicant, upon a vote being taken the following voted in favor of: Clausen, Fonnest,
Harris, Schmidgall and Snope, the following against: none and the motion carried.
5. OLD BUSINESS
6. NEW BUSINESS
6A. 10
th Avenue Culvert Replacement Project:
1. Award Construction Contract
2. Authorize Construction Services Contract
3. Approve Local Road Improvement Program Fund Grant 17-42
Engineer Kakach presented the staff report and answered questions from Council. City
Manager Cruikshank answered questions from Council.
MOTION made by Council Member Fonnest, seconded by Council Member Schmidgall to
award a contract with Lametti and Sons, Inc. in the amount of $1,512,864 for construction of
the 10
th Avenue Culvert Replacement Project, City Project No. 16-22 and the motion carried.
MOTION made by Council Member Clausen, seconded by Council Member Snope to
authorize entering into a contract with SEH, Inc. for observation, construction, staking, and
engineering services for the 10
th Avenue Culvert Replacement Project, not to exceed
$133,100 and the motion carried.
MOTION made by Council Member Clausen, seconded by Council Member Snope to
authorize entering into the grant agreement with the Local Road Improvement Program in the
amount of $590,000 and the motion carried.
MOTION made by Council Member Clausen, seconded by Council Member Snope to adopt
Resolution 17-42, authorizing Execution of a Local Road Improvement Program Grant
Agreement with the Minnesota Department of Transportation for the 10
th Avenue Culvert
Project, upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris,
Schmidgall and Snope, the following against: none and the motion carried.
Unofficial City Council Minutes -3- July 18, 2017
6B. Review of Council Calendar
The second Water Day at Scheid Park will be held on July 21, 2017, from 12:30 to 2 pm.
Some Council Members may attend the Market in the Valley on July 23 and July 30, 2017,
from 9am to 1 pm in the City Hall Campus Parking Lot.
A Concert in the Park featuring the Pan-Handlers Steel Drum Band will be held on July 17,
2017, at 7 pm at Brookview Park.
Some Council Members may attend the Living in the Valley Event on July 27, 2017, from 5 to
9 pm in downtown Golden Valley.
A Concert in the Park featuring the Calhoun Brass will be held on July 31, 2017, at 7 pm at
Brookview Park.
The Minnesota Night to Unite celebrations will be held on August 1, 2017, at various times
and locations within Golden Valley.
The next City Council meeting will be held on Wednesday, August 2, 2017, at 6:30 pm.
6C. Mayor and Council Communication
Council Member Clausen thanked everyone who attended and participated in the Golden
Valley Annual Ice Cream Social.
Mayor Harris thanked the Human Services Fund for the 2017 Annual Golf and Lawn Bowling
Classic and reminded residents that the ash trees along Winnetka Avenue soon will be
removed and replaced with new trees starting in October.
7.ADJOURNMENT
MOTION made by Council Member Fonnest, seconded by Council Member Snope and the
motion carried to adjourn the meeting at 7:35 pm.
_______________________________
Shepard M. Harris, Mayor
ATTEST:
__________________________
Kristine A. Luedke, City Clerk
Executive Summary For Action
Golden Valley City Council Meeting
August 2, 2017
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Attachments
•Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
Executive Summary For Action
Golden Valley City Council Meeting
August 2, 2017
Agenda Item
3. C. 1. Approve Requests for Beer and/or Wine at Brookview Park
Prepared By
Kris Luedke, City Clerk
Summary
As per City Code Section 10.83, Subd. 2 I. “No person shall possess, display, consume or use
alcoholic beverages on any City park property, unless permission is granted by the Council.” As
part of the application process for a Facilities Use Permit to use the large and small picnic shelters
at Brookview Park the applicant has the option to pay an additional $30 to be able to serve beer
and/or wine. Attached is a list of the individuals and/or organizations who have requested that
option.
Attachments
•Beer and/or wine request list (1 page)
Recommended Action
Motion to approve requests for beer and/or wine at Brookview Park as recommended by staff.
BEER AND/OR WINE REQUEST LIST
INDIVIDUAL OR ORGANIZATION
DATE TIME SHELTER
CC DATE
APPROVED
Olson, Shirley 08-21 11am-4pm Large 08-02-17
Benson, Angela 09-04 11am-4pm Large 08-02-17
Ceris, Gina 09-14 11am-4pm Large 08-02-17
Taggart, Dori 09-20 5pm-10pm Large 08-02-17
Kendzi, Megan 09-22 5pm-10pm Large 08-02-17
Pinto, Kipha 09-24 11am-4pm Large 08-02-17
Heintz, Todd 09-27 11am-4pm Large 08-02-17
Hughes, Debra 08-02 5pm-10pm Small 08-02-17
Chase, Sarah 08-03 5pm-10pm Small 08-02-17
Coffin, Rebecca 08-07 5pm-10pm Small 08-02-17
Scott, Joanna 08-08 11am-10pm Small 08-02-17
Kallberg, Emily 08-11 5pm-10pm Small 08-02-17
Minnich, Kerry 08-13 11am-4pm Small 08-02-17
Forsberg, Eric 08-16 5pm-10pm Small 08-02-17
Pak, Ka 08-20 11am-4pm Small 08-02-17
Peterson, Molly 08-29 11am-4pm Small 08-02-17
Knipp, Mathias 09-30 11am-10pm Small 08-02-17
Executive Summary For Action
Golden Valley City Council Meeting
August 2, 2017
Agenda Item
3. C. 2. Temporary On-Sale Liquor License - Finnegans Community Fund
Prepared By
Kris Luedke, City Clerk
Summary
Finnegans Community Fund has applied for a temporary on-sale liquor license for an event being
held on Saturday, September 23 from 1 to 5 pm at Motorwerks Mini located at 705 Louisiana
Avenue South for their event “The Great Minnesota Backyard Beer-B-Q.”
The City Code does provide for temporary sales of liquor with Council approval. Also, required is a
certificate of liquor liability insurance naming the City as an additional insured in the amount of
$1,000,000. The Finnegans Community Fund has provided this certificate for their event.
Recommended Action
Motion to approve a temporary on-sale liquor license for the Finnegans Community Fund for the
event at Motorwerks Mini at 705 Louisiana Avenue South on Saturday, September 23, 2017.
Executive Summary For Action
Golden Valley City Council Meeting
August 2, 2017
Agenda Item
3. C. 3. Temporary On-Sale Liquor License - Chester Bird American Legion Car Show Fundraisier
Prepared By
Kris Luedke, City Clerk
Summary
The Chester Bird American Legion located at 200 North Lilac has applied for a temporary on-sale
liquor license their event, the 8
th Annual Roll with American Pride Car/Motorcycle Show, which
will be held on Sunday, August 27, 2017, from 8 am to 5 pm.
The City Code does provide for temporary sales of liquor with Council approval. Also, required is a
certificate of liquor liability insurance naming the City as an additional insured in the amount of
$1,000,000. The Chester Bird American Legion has provided this certificate for their event.
Recommended Action
Motion to approve a temporary on-sale liquor license for the Chester Bird American Legion
located at 200 North Lilac for their 8
th Annual Roll with American Pride Car/Motorcycle Show on
Sunday, August 27, 2017.
GOLDEN VALLEY ENVIRONMENTAL COMMISSION
Regular Meeting, Minutes
June 26, 2017
Commissioners Present: Tracy Anderson, Tonia Galonska, Lynn Gitelis, Dawn Hill,
Larry Johnson, Jim Stremel and Debra Yahle
Staff Present: Marc Nevinski, Physical Development Director, RJ Kakach, Utility
Engineer, Hannah Garry, GreenCorps Member and Claire Huisman,
Administrative Assistant
Also Present: Council Member Larry Fonnest
Absent: None
Call to Order
Chair Hill called the meeting to order at 6:30 pm.
Approval of Regular Meeting Minutes
MOVED by Gitelis, SECONDED by Galonska, and the motion carried unanimously
to approve the minutes of the May 22, 2017 regular meeting.
Marc Nevinski presented the GreenStep Cities Step 2 award to the Environmental
Commission. Council member Fonnest and Nevinski were present at the GreenStep
Cities Awards breakfast held on June 15
th during the League of Minnesota Cities Annual
Conference where they accepted the Step 2 City award for the City of Golden Valley.
Nevinski stated that the City is now moving toward becoming a Step 3 City and he
thanked the Environmental Commission and Hannah Garry for their hard work in
helping the city to achieve these goals.
Comprehensive Plan-Water Resources
Kakach reviewed the Goals and Objectives from the Water Resources chapter of the
Comprehensive Plan with the Commission. They will be integrating the three water
chapters that are currently in the Comprehensive Plan into one chapter. Comments
from the Commissioners included the following:
•Gitelis suggested a glossary should be included in this section of the
Comprehensive Plan for the technical terms being used.
•Goal #1 – Stremel felt there should be a reference to all watersheds in the City of
Golden Valley, Minnehaha, Medicine Lake, and Bassett Creek and noted a typo
on the initials BCWMC
•Goal #1 – Johnson suggested that bullet point 5 needs further clarification for
better understanding
•Goal #1 – Johnson suggested an incentive for residents to use less chemicals on
their property
•Goal #3 – Gitelis felt it should be mentioned to minimize risk of flooding “in other
areas” not just along Bassett Creek and a reference made to the current FEMA
Maps when discussing flood areas
•Goal #4 – Hill felt there should be a reference as to who will pay if the City water
system goes bad.
•Goal #6 – everyone agreed with Galonska to replace the word “limit” with the
word “reduce” in the four objectives.
•Goal #6 - Gitelis suggested to offer more incentives for residents to use less
water.
Minutes of the Environmental Commission
June 26, 2017
Page 2 of 3
•Goal #7 – Gitelis suggested to offer monthly classes at Brookview to educate the
public in Water Resource Management.
There was further discussion on maintaining the City’s aging infrastructure (pipes from
the late 50’s and early 60’s) and what is being done to bring it up to date. Replacing
and/or lining pipes is being integrated into the PMP’s. Council member Fonnest stated
that the City (with the cooperation of cities Crystal and New Hope) has four wells
secured to handle a water emergency. It was questioned whether the lining used to
repair the old city pipes can withstand the various chemicals that may come in contact
with the lining. Nevinski stated that the City of Golden Valley does periodic testing on
the wells and all water sources to ensure their safety.
GreenStep Cities Inventory
Garry presented the Best Practices to be considered for entry onto the GreenStep Cities
website. Revision suggestions were as follows:
BP#6.1 – reference the adoption date of the 2040 Comp Plan; include the word
“multimodal” which is broader than “bike-ped” .
BP#6.3 – reference the adoption date of the 2040 Comp Plan; mention the cities backup
wells; spell out the word “saint”; give definite date when “shared equipment” began
BP#6.4 – reference the adoption date of the 2040 Comp Plan
BP#7.1 – clarify “R-2, R-3, etc” and add reference to a zoning map
BP#13.2 – vote taken for entry to the website – passed
BP#13.3 – make note to the fact that the police are looking into a new system which will
allow their car computers to power up quickly after turning the engine off. At this time,
the police are exempt from the “no idling” policy.
BP#13.4 – rearrange the sentences in the paragraph – lead with the last sentence;
would be good if there were more statistics on the Annual Bike-Along
BP#19.5 – reference the adoption date of the 2040 Comp Plan; add the total number of
miles of stream banks in the city
BP#23.3 – table this one, need more information on the car idling ordinance
BP#25.4 – vote taken for entry on the website – passed
MOVED by Gitelis, SECONDED by Johnson and the motion carried unanimously
to approve Best Practice #6, Action 1, 2, 3 and 4; #7, Actions 1 and 2; #13, Actions
2, 3, and 4; #15, Actions 1 and 4; #19, Actions 4, 5 and 6; #23, Action 2; #25,
Action 4 - as amended for entry into the GreenStep Cities website.
Best Practice #23, Action 3 was tabled for further review.
Program/Project Updates
The complete program/project update is on file. Kakach spoke briefly on the MPCA
Audit on portions of the City’s Storm Water Pollution Prevention Program (SWPPP).
Other Business
Larry Johnson gave a brief overview of his visit to the Midwest Renewable Energy Fair
in Custer, WI. The next fair will be Sept. 8, 9 & 10 in St. Paul, MN.
Minutes of the Environmental Commission
June 26, 2017
Page 3 of 3
Treats were passed as the Commission said “goodbye” to Hannah Garry and expressed
their gratitude for her hard work on behalf of the City in the GreenStep Cities Program.
Adjourn
MOVED by Anderson, SECONDED by Stremel, and the motion carried to adjourn
the meeting at 8:34 pm.
Claire Huisman
Administrative Assistant
Commissioners and city staff present:
City Commissioner Alternate Commissioner Technical Advisory
Committee Members (City
Staff)
Crystal Guy Mueller, Vice Chair Tim Wodarski Mark Ray
Golden Valley Stacy Harwell, Treasurer Absent Jeff Oliver
Medicine Lake Clint Carlson Absent Absent
Minneapolis Michael Welch NA Absent
Minnetonka Mike Fruen Absent Absent
New Hope Absent Pat Crough Absent
Plymouth Jim Prom (voting member
during second half)
John Byrnes (voting
member first half)
Derek Asche
Robbinsdale Michael Scanlan, Secretary Absent Richard McCoy, Marta Roser
St. Louis Park Jim de Lambert, Chair Absent Erick Francis
Staff and Others Present:
Administrator Laura Jester, Keystone Waters
Engineer Karen Chandler and Greg Wilson, Barr Engineering
Recorder Dawn Pape, Lawn Chair Gardener
Legal Counsel Troy Gilchrist, Kennedy & Graven
Presenters/
Guests/Public
Seth Bossert and Ed Matthiesen, Wenck Engineering
Bassett Creek Watershed Management Commission
Minutes of Regular Meeting
Thursday June 15, 2017
8:30 a.m.
Golden Valley City Hall, Golden Valley MN
BCWMC June 15, 2017 Meeting Minutes
Page 2 of 6
1. CALL TO ORDER AND ROLL CALL
On Thursday June 15, 2017 at 8:33 a.m. in the Council Conference Room at Golden Valley City Hall (7800 Golden
Valley Rd.), Chair de Lambert called to order the meeting of the Bassett Creek Watershed Management
Commission (BCWMC) and asked for roll call to be taken.
2. CITIZEN FORUM ON NON-AGENDA ITEMS
None.
3. APPROVAL OF AGENDA
A request was made to put business agenda item 5B. before 5A.
MOTION: Commission Michael Welch moved to approve the agenda as amended. Commissioner Crough
seconded the motion. Upon a vote, the motion carried 9-0.
4. CONSENT AGENDA
No discussion.
MOTION: Commissioner Carlson moved to approve the consent agenda and Commissioner Scanlan seconded the
motion. Upon a vote, the motion carried 9-0.
The following items were approved as part of the consent agenda: the April 20, 2017 and May 18, 2017
Commission Meeting Minutes, the June 2017 Financial Report, the payment of invoices, approval of CSAH66
Culvert Replacement in Golden Valley, approval of Creekside Woods I & II in Plymouth.
The general and construction account balances reported in the June 2017 Financial Report are as follows:
Checking Account Balance $695,869.44
TOTAL GENERAL FUND BALANCE $695,869.44
TOTAL CASH & INVESTMENTS ON-HAND (6/7/17) $2,813,585.86
CIP Projects Levied – Budget Remaining ($4,486,222.64)
Closed Projects Remaining Balance ($1,672,636.78)
2012-2016 Anticipated Tax Levy Revenue $9,476.76
2017 Anticipated Tax Levy Revenue $1,303,600.00
Anticipated Closed Project Balance ($359,560.02)
5. BUSINESS
B. Receive Presentation with Results of Bassett Creek Watershed Chloride Source Assessment
Commission Engineer Chandler introduced engineer, Greg Wilson, from Barr Engineering who gave a
presentation on results of a chloride assessment project for the Bassett Creek watershed. Engineer
BCWMC June 15, 2017 Meeting Minutes
Page 3 of 6
Wilson gave an overview of what chloride is, how it affects creeks and lakes, the monitoring results and a
recommended “salt diet” that would help achieve standards.
Although chloride does occur naturally in water from the dissolution of soil, rock and mineral formations,
Engineer Wilson explained that most chloride pollution comes from deicers and water softeners
containing sodium chloride, magnesium chloride, and calcium chloride. Some fertilizers, dust
suppressants and industrial process waters also contain these chlorides. The big difference between
chloride and other pollutants is that chlorides cannot be removed once it is in the water. Chlorides are a
problem because high levels of chlorides are toxic to sensitive organisms like fish, invertebrates, plants,
soil quality, and pets/wildlife. Chloride also disrupts natural lake mixing and can contaminate drinking
water.
The usage of salt has increased considerably on roads because it is so inexpensive. There are increasing
trends in surface and groundwater concentrations, especially in more developed portions of Twin Cities.
Engineer Wilson also noted that contractors tend to over apply deicers to avoid “slip and fall” lawsuits. He
reported about 74% of applied chloride is retained in the watershed and that the chronic standard for
surface water is 230 mg/L (four-day average no more than one sample exceedance within 3-year period).
Engineer Wilson showed the chloride impairments of the Bassett Creek watershed’s lakes and streams. He
reported that Spring Lake (a very small lake near the intersection of Hwy 100 and Hwy 394) has the
highest levels in the state. Bassett Creek has the highest chloride concentrations of the Twin Cities stream
monitored by the Met Council. While the Commission is doing well with reducing total suspended solids
and total phosphorus, chlorides are increasing.
Engineer Wilson reported that chloride samples for this assessment project were taken on February 20-
21, 2017 because it rained and everything was flowing. Sample sites were generally located near high
density development and levels ranged from 106 mg/L in the upper part of Plymouth Creek to 406 mg/L
on the east side of Medicine Lake. Engineer Wilson explained that the monitoring results are a “snapshot
in time” because 18 sites were sampled within a 24-hour period. He also noted that the Met Council
stream monitoring results show chloride levels were two-thirds of the standard (230 mg/L) in the fall
before the start of winter, indicating that there are already considerable chloride levels present in the
groundwater from past years of high chloride use.
Commissioner Harwell pointed out that single-family homes are a problem too. Engineer Wilson agreed,
but maintained that effort to control chlorides around higher density pavement will yield better returns
on chloride reductions. The overall percentage of higher-density land use in Bassett Creek Watershed is
4.7 times the percentage in the Twin Cities metro area. Engineer Wilson has worked with Nine-Mile Creek
Watershed District, which is similar in its land use to the Bassett Creek watershed, and expects that 40%
of the chloride load is coming from private and commercial applicators. Often commercial applicators get
paid by the pound of salt they apply.
Commissioner Fruen raised the topic of limited liability laws. There was a discussion regarding a bill in
front of the legislature this session to remove liability for private practice, but it did not go anywhere. New
Hampshire does have a law that removes liability. Attorney Troy Gilchrist commented that this potential
new law isn’t a silver bullet because companies, if sued, will still put the burden of proof on applicators to
prove application was appropriate to remove ice and snow. He maintained that education is critical.
Administrator Jester reported that BCWMC is hosting a chloride education workshop on Friday, October
13, 2017 targeting private applicators. She noted it would be good to get help from TAC members to get
BCWMC June 15, 2017 Meeting Minutes
Page 4 of 6
the right people in the room.
[Commissioner Prom arrives at 9:25 and becomes the Plymouth voting member.]
The question was raised about what would happen if chloride use could be “turned off” now? Engineer
Wilson responded that chloride would continue to go up for a while because there are still high
concentrations in the environment but it would eventually flush through the waters and levels would go
down.
A. Consider Approval of 60% Design Plans for Plymouth Creek Restoration Project (CIP 2017CR-P)
Engineer Chandler reviewed the 60% design plans for the Plymouth Creek Restoration Project, prepared
by Wenck Associates under contract with the City of Plymouth. She noted there are 21 sites identified for
restoration with a recommended approach for each site laid out in the feasibility report. Engineer
Chandler noted that a helpful table was prepared by Wenck showing how the feasibility report was
followed and if there was deviation from the feasibility report, they explained how and why changes were
made. The reach is 2,500 feet long and the recommendation is to use both soft (vegetative) and hard
(rock) armoring. Engineer Chandler walked through the comments including questions/suggestions about
plant selections, and needing to show in modeling that there is not an increase in flooding if there is
floodplain filling. Engineer Chandler recommended approval of the 60% design plans.
[Mike Fruen departs at 9:34 a.m.]
Wenck Engineer, Ed Matthiesen, explained that he used the XP-SWMMM model in developing these plans
and discussed the proposed plans to raise the bed of the stream in one section which would increase the
flood level, but since the project is all on city property there shouldn’t be a problematic flooding risk. He
said the plans show this raising of the stream bed to avoid excavation in the wetland and the resulting
permitting costs. He also talked about removing as few trees as possible and noted a shade-tolerant
fescue will need to be planted to handle the shady growing conditions. Commissioner Prom wondered
what kinds of trees will be kept and removed. Mr. Matthiesen replied that only the “leaners” (leaning into
the creek that would eventually fall in and become an obstruction) and the “sweepers” that have
branches over the water would be removed. Seth Bossert, from Wenck, said a complete tree survey was
done beforehand. They looked at significant trees from a disc golf standpoint and channel maintenance
standpoint. He reported that Plymouth city foresters are in favor of the plan and that their main concern
is the damage frisbees are doing to trees. The Commission asked that the final plans include the tree
survey. When asked about wetlands, Derek Asche reported that the wetland in the project area is of poor
quality, filled with reed canary grass.
Wenck engineers noted that the disc golf course is a design challenge especially since the golfers have
trampled vegetation to retrieve disks.
Engineer Chandler wondered if the tall cross vanes would be a concern for aquatic life passage and if the
improvements will improve in-stream habitat. Mr. Matthiesen explained that in-channel vanes would
improve in-stream habitat because they will channel the flow. This is particularly good for dry times. He
noted that habitat for macroinvertebrates would improve, but not necessarily for fish. Mr. Matthiesen
noted that he has installed these features before and they have worked.
Commissioner Clint Carlson asked whether Plymouth is happy with the design. Derek Asche responded
that he is happy. There is more value than just reduced total phosphorus and total suspended solids loads,
habitat is also being improved.
BCWMC June 15, 2017 Meeting Minutes
Page 5 of 6
Derek replied that creative solutions would be needed to manage the traffic flow near the creek until the
vegetation is established. Mr. Matthiesen added that trees are damaged by discs so protective poles by
trees might be a good option.
Commissioner Mueller commended the plan, but asked what happens when the log vane deteriorates.
Mr. Matthiesen added that it will start maintaining itself when some sedimentation occurs and volunteer
vegetation grows.
Commissioner Welch asked if the plans show the same or better pollution reduction than the feasibility
study estimated. Engineer Chandler responded that she did not review the plans for those specific
numbers, but expected the numbers to be similar. Commissioner Welch added that those estimates need
to be included for the 90% plans.
Commissioner Harwell questioned if the project costs should be shared with the disc golf course and how
the vegetation will be protected. She further questioned if the Commission is spending more and going
above and beyond due to the special situation of the disc golf course. Engineer Chandler responded that
the feasibility study included considerations for working around the disc golf challenges. Commissioner
Harwell requested that the disc golf-related improvements and costs be differentiated on the final plans
and in the table of project costs. Commissioner Harwell also asked if educational signage in the park and
golf course would be part of the project. Mr. Asche agreed that it is not the Commission’s job to do park
beautification. He mentioned that boy scouts or girl scouts could develop signage to help educate park
users. Ms. Chandler added that $4,000 for educational signage is already included in the project budget.
Commissioner Welch supports and encourages Administrator Jester to be involved with educational
signage, but noted that vegetation trampling will still occur.
Mr. Asche also noted that the Commission should consider requiring cost sharing from cities on all CIP
projects.
Administrator Jester announced that the City and Commission are holding a public open house on
Monday June 26, 2017 from 4:00 – 6:00 p.m. at Plymouth City Hall.
[Commissioner Harwell departs at 10:11 a.m.]
MOTION: Commissioner Welch moved to approve the 60% plans with Commission Engineer comments
and input from the Commission at this meeting; and to authorize the City to finalize the plans.
Commissioner Prom seconded the motion. Upon a vote, the motion carried 8-0. [The City of Golden
Valley Was absent from the vote.]
6. COMMUNICATIONS
A. Administrator’s Report
i. Administrator Jester reported that volunteers to represent the Commission will be needed
on Sept. 16 at the Golden Valley Arts and Music Festival. Commissioners Scanlan, Welch and
de Lambert stepped forward to volunteer.
ii. Engineer Chandler, Mark Ray and Administrator Jester will attend a June 20 County
Commission committee meeting on the proposed plan amendment and 2018 maximum levy.
B. Chair
i. The Great River Greening June 3 restoration event at the Westwood Nature went well.
Commissioner Welch mentioned there was applause for BCWMC efforts.
BCWMC June 15, 2017 Meeting Minutes
Page 6 of 6
C. Commissioners
i. Report on Westwood Nature Center Event
1. (See above.)
ii. Commissioner Welch relayed good news about stormwater reuse’s exemption from DNR
permitting. These projects will be easier to do in the future.
iii. Commissioner Carlson went on the Watershed Partners Mississippi River Boat Tour. He
recommends that others take the opportunity to join future tours because it was enjoyable
and educational. He learned about the 1982 Surface Water Management Act.
D. TAC Members
i. No report
E. Committees
i. APM/AIS Committee meeting will be on June 28, 2017 at 8:30 a.m. at the Golden Valley City
Hall.
F. Legal Counsel
i. Attorney Gilchrist announced that the BCWMC will be named in a registration action in
Minneapolis because Bassett Creek runs beneath this block through a tunnel. The title
examiner named BCMWC because of the name of the creek, but the land above is likely
within the MWMO’s jurisdiction, not BCWMC’s.
G. Engineer
i. Engineer Chandler reviewed a table showing MIDS in linear projects and the table indicates that
a lower trigger of 0.5. acre would have resulted in no difference in the required treatment for the
linear projects reviewed by the BCWMC to-date. Ms. Chandler’s recommendation is to wait a
year, collect more data and reassess the situation. Commissioner Mueller stated that he finds it
acceptable to wait a year, although he noted significant concerns with the Commission’s action in
May. Commissioner Mueller distributed written remarks outlining his concerns. Commissioner
Welch suggested that the Commission Engineer keep a special file/data on linear projects to
update the table in June 2018. It was also noted that Commissioner Mueller’s comments would
be included in the July meeting packet under “information only.”
7. INFORMATION ONLY (Information online only)
A. CIP Project Updates: Now Available Online http://www.bassettcreekwmo.org/projects
B. Grant Tracking Summary and Spreadsheet
C. West Metro Water Alliance (WMWA) Spring Newsletter
https://content.govdelivery.com/accounts/MNHENNE/bulletins/19d00bc
D. Harrison Neighborhood Project Update January – April 2017
E. Old Bassett Creek Tunnel in the News https://www.mprnews.org/story/2017/05/30/engineers-consider-
old-minneapolis-storm-tunnels-future
F. WCA Notice of Decision, Agora Project, Plymouth
7. ADJOURNMENT
The meeting was adjourned at 10:42 a.m.
________________________________________ ______________________________________________
Signature/Title Date Signature/Title Date
Executive Summary For Action
Golden Valley City Council Meeting
August 2, 2017
Agenda Item
3. E. 1. Award Contract for Security System Upgrade
Prepared By
Jason Sturgis, Chief of Police
Summary
In the 2017-2021 Capital Improvement Program (B-027), $50,000 was budgeted for security
improvements in city-owned facilities. In compliance with the 2012 security study, police
department staff recommend entering into a professional services contract with Ban-Koe in the
amount of $37,751.16 to upgrade the city’s security system hardware, which includes labor and
materials.
Recommended Action
Motion to approve awarding a contract to Ban-Koe for installation of security improvements in
City Hall, the Police Department, Street/Park Maintenance, Utility Maintenance and Vehicle
Maintenance in the amount of $37,751.16.
Executive Summary For Action
Golden Valley City Council Meeting
August 2, 2017
Agenda Item
3. F. Support Application by Hammer Residences, Inc. to Hennepin County for Community
Development Block Grant (CDBG) Funding
Prepared By
Emily Goellner, Associate Planner/Grant Writer
Summary
Hammer Residences, Inc. is a local non-profit organization dedicated to serving persons living with
developmental disabilities. The organization has operated a group home on Lee Avenue for six
Golden Valley residents and the home is in need of some exterior repairs. The repair work, which
includes the removal of an obsolete shed, tree trimming, and deck replacement, is eligible for
CDBG funding. The repairs would improve the exterior appearance of the home and serve
individuals with low to moderate incomes in the community. Hammer Residences, Inc. has
requested a letter of support from the City of Golden Valley for their funding application. The
attached resolution authorizes the submittal of a letter of support by City staff.
Attachments
•Resolution Supporting Application by Hammer Residences, Inc. to Hennepin County for
Community Development Block Grant (CDBG) Funding (1 page)
Recommended Action
Motion to adopt Resolution Supporting Application by Hammer Residences, Inc. to Hennepin
County for Community Development Block Grant Funding.
Resolution 17-43 August 2, 2017
Member introduced the following resolution and moved its adoption:
RESOLUTION SUPPORTING APPLICATION BY HAMMER RESIDENCES,
INCORPORATED TO HENNEPIN COUNTY FOR COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDING
WHEREAS, Hammer Residences, Inc. is a local non-profit organization dedicated to
serving persons living with developmental disabilities; and
WHEREAS, Hammer Residences, Inc. operates a group home for six Golden Valley
residents; and
WHEREAS, Hammer Residences, Inc. has developed a proposal for the use of
Hennepin County CDBG funds for repairs to the property that will improve the exterior
appearance of the home and serve individuals with low to moderate incomes in the
community.
NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the
Council supports the application for funding from Hennepin County CDBG Program and
authorizes submittal of a letter of support for the funding application.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
August 2, 2017
Agenda Item
3. G. Acceptance of Donations for Improvements at Isaacson Park and Memorial Bench for
Brookview Park
Prepared By
Rick Birno, Director of Parks & Recreation
Summary
As adopted in the Donation/Gift Policy, a gift of real or personal property must be accepted by
the City Council by resolution and be approved by a two-thirds majority of the Council. A cash
donation must be acknowledged and accepted by motion with a simple majority. We have
prepared the following resolution detailing the specific donor and their fiscal gift for your
consideration.
Attachments
•Resolution accepting Donations from the Golden Valley Little League Youth Baseball
Association for Improvements to Isaacson Park and the MacKrell Family for a Memorial Bench
for Brookview Park (1 page)
Recommended Action
Motion to adopt Resolution accepting Donations for Improvements at Isaacson Park and
Memorial Bench for Brookview Park.
Resolution 17-44 August 2, 2017
Member introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING DONATIONS FROM THE
GOLDEN VALLEY LITTLE LEAGUE YOUTH BASEBALL ASSOCIATION
FOR IMPROVEMENTS TO ISAACSON PARK AND THE MACKRELL FAMILY
FOR A MEMORIAL BENCH FOR BROOKVIEW PARK
WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which
established a policy for the receipt of gifts; and
WHEREAS, the Resolution states that a gift of real or personal property must be
accepted by the City Council by resolution and be approved by a two-thirds majority of the
Council. A cash donation must be acknowledged and accepted by motion with a simple
majority.
NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following
donation:
Golden Valley Little League Youth Baseball Association for the replacement of the
dugouts and fencing improvements at Isaacson Park youth ballfield #1 in the amount
of $18,500.
A memorial bench donation for Brookview Park from the MacKrell family in the
amount of $2,300.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
____________________________
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Executive Summary For Action
Golden Valley City Council Meeting
August 2, 2017
Agenda Item
3. H. Authorize Construction of New Dugouts and Replacement Field Fencing on Ball Field #1 at
Isaacson Park
Prepared By
Rick Birno, Director of Park and Recreation
Summary
The City, in cooperation with Golden Valley Little League Baseball Association (GVLL), applied for
and was awarded a $15,000 grant from the Minnesota Twins Community Fund for the
replacement of dugouts on Isaacson Park ball field #1. GVLL is committing $18,500 for the new
dugouts and fence replacement on Isaacson Park ball field #1. The City will manage the project
and provide additional funding from the 2017-2021 Capital Improvement Program (P-014). The
total expense for the project is $41,490.
Funding Plan
•Minnesota Twins Community Fund $15,000
•Golden Valley Little League $18,500
•City of Golden Valley $ 7,990
Total $41,490
Staff recommends approval of the new dugouts and fence replacement project utilizing Town &
Country Fence for a project total of $41,490.00. Town & Country Fence is a Minnesota State
Contract Company account #F-43399.
Recommended Action
Motion to authorize staff to contract Town & Country Fence to construct new dugouts and
replace field fencing on ball field #1 at Isaacson Park for a total project expense of $41,490.
Executive Summary For Action
Golden Valley City Council Meeting
August 2, 2017
Agenda Item
3. I. Call for Public Hearing for the Purpose of Providing Host Approval for the Issuance of Revenue
Obligations by the City of Minnetonka
Prepared By
Susan Virnig, Finance Director
Summary
The City of Minnetonka on behalf of CHC Minnetonka Affordable Housing LLC has requested that
the City of Golden Valley hold a public hearing on September 5, 2017, to approve a Resolution for
the purpose of providing host approval for the issuance of revenue obligations by the City of
Minnetonka.
In 2016, this agency asked us to hold a public hearing for the same project for the issuance of
temporary bonds. Now that the final financing package has been secured, an additional public
hearing is required in accordance with the requirements of the Act and Section 147(f) of the IRS and
approve the issuance of the Bonds by Minnetonka to provide permanent financing in part for the
costs of the rehabilitation of the Golden Valley Project. The City of Golden Valley has no liability in
this transaction.
A portion of the bond proceeds will finance the substantial rehabilitation of eight (8) existing
affordable townhome units on scattered sites located at 2100 Douglas and 3354 Lilac Drive North.
The public hearing notice will appear in the SunPost on August 17, 2017. The client will pay for all
costs of the notice and the City will receive $500 for holding the hearing for the host city approval. A
representative will be available on September 5 to describe the overall project if needed.
Attachments
•Resolution Call for Public Hearing for the Purpose of Providing Host Approval for the Issuance of
Revenue Obligations by the City of Minnetonka and Exhibit A (3 pages)
Recommended Action
Motion to adopt Resolution calling for a Public Hearing for the Purpose of Providing Host Approval
for the Issuance of Revenue Obligations by the City of Minnetonka.
Resolution 17-45 August 2, 2017
Member introduced the following resolution and moved its adoption:
RESOLUTION CALLING A PUBLIC HEARING FOR THE PURPOSE OF
PROVIDING HOST APPROVAL FOR THE ISSUANCE OF REVENUE
OBLIGATIONS BY THE CITY OF MINNETONKA
BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota (the
“City”) as follows:
Section 1. Recitals.
1.01. Pursuant to the Constitution and laws of the State of Minnesota, particularly
Minnesota Statutes, Chapter 462C, as amended (the “Act”), a municipality is authorized to
issue revenue bonds to finance multifamily housing developments.
1.02. Minnesota Statutes, Section 471.656, as amended, authorizes a municipality
to issue obligations to finance the acquisition or improvement of property located outside of
the corporate boundaries of such municipality if the obligations are issued under a joint
powers agreement between the municipality issuing the obligations and the municipality in
which the property to be acquired or improved is located. Pursuant to Minnesota Statutes,
Section 471.59, as amended, by the terms of a joint powers agreement entered into
through action of their governing bodies, two municipalities may jointly or cooperatively
exercise any power common to the contracting parties or any similar powers, including
those which are the same except for the territorial limits within which they may be exercised
and the joint powers agreement may provide for the exercise of such powers by one or
more of the participating governmental units on behalf of the other participating units.
1.03. CHC Minnetonka Affordable Housing LLC, a Minnesota limited liability
company (the “Borrower”), the managing member of which is CHC Minnetonka Affordable
Housing MM LLC, a Minnesota limited liability company, has proposed that the City
approve the issuance by the City of Minnetonka, Minnesota (“Minnetonka”) of one or more
series of revenue obligations (the “Obligations”) in the maximum aggregate principal
amount of $7,000,000. The Borrower intends to apply a portion of the proceeds of the
Obligations to finance the acquisition and substantial rehabilitation of six (6) existing
affordable townhome units located at 2100 Douglas Drive North in the City and two (2)
existing affordable townhome units located at 3354 Lilac Drive North in the City (the
“Golden Valley Project”), which constitute a multifamily housing development authorized
under the terms of the Act.
1.04. Prior to the issuance of the Obligations by Minnetonka, the City Council of the
City is required to (i) conduct a public hearing in accordance with the requirements of the
Act and Section 147(f) of the Internal Revenue Code of 1986, as amended (the “Code”)
with respect to the proposal to issue the Obligations; and (ii) approve the issuance of the
Obligations by Minnetonka to finance, in part, the acquisition and substantial rehabilitation
of the Golden Valley Project.
Resolution No. 17-45 -2-August 2, 2017
Section 2. Required Actions.
2.01. The City Council will meet at 6:30 p.m. on Tuesday, September 5, 2017, to
conduct a public hearing and consider the proposed issuance of the Obligations by
Minnetonka in accordance with the Code and Minnesota Statutes, Sections 471.59 and
471.656, as amended, to finance, in part, the acquisition and substantial rehabilitation of
the Golden Valley Project.
2.02. Kennedy & Graven, Chartered, as bond counsel to Minnetonka, is hereby
authorized and directed to publish a notice of the public hearing, in substantially the form
attached hereto as EXHIBIT A in the Sun-Post, the official newspaper of and a newspaper
of general circulation in the City. The notice shall be published once at least fifteen (15)
days prior to the date of the public hearing.
2.03. The Borrower shall pay to the City any and all costs paid or incurred by the
City in connection with the Obligations or the financing of the Golden Valley Project,
whether or not the financing is carried to completion, and whether or not the Obligations or
operative instruments are executed and delivered.
Approved by the City Council of the City of Golden Valley, Minnesota this 2
nd day of
August, 2017.
Shepard M. Harris, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Resolution No. 17-45 -3-August 2, 2017
EXHIBIT A
CITY OF GOLDEN VALLEY, MINNESOTA
NOTICE OF A PUBLIC HEARING TO BE CONDUCTED BY THE CITY OF
GOLDEN VALLEY WITH RESPECT TO THE ISSUANCE OF REVENUE
OBLIGATIONS BY THE CITY OF MINNETONKA
NOTICE IS HEREBY GIVEN that the City Council of the City of Golden Valley,
Minnesota (the “City”), will hold a public hearing on Tuesday, September 5, 2017, at or after
6:30 p.m. at City Hall, located at 7800 Golden Valley Road in the City, to consider a
proposal that the City grant host city approval to the issuance of one or more series of
revenue obligations (the “Obligations”) in the maximum aggregate principal amount of
$7,000,000 by the City of Minnetonka, Minnesota (“Minnetonka”) under Minnesota Statutes,
Chapter 462C, as amended (the “Act”), and Minnesota Statutes, Sections 471.59 and
471.656, as amended, for the benefit of CHC Minnetonka Affordable Housing LLC, a
Minnesota limited liability company (the “Borrower”), the managing member of which is CHC
Minnetonka Affordable Housing MM LLC. The Borrower intends to apply a portion of the
proceeds of the Obligations to finance the acquisition and substantial rehabilitation of six (6)
existing affordable townhome units located at 2100 Douglas Drive North in the City and two
(2) existing affordable townhome units located at 3354 Lilac Drive North in the City, which
constitute a multifamily housing development authorized under the terms of the Act. The
Borrower also intends to use a portion of the proceeds of the Obligations to finance the
acquisition and substantial rehabilitation of forty-six (46) existing affordable townhome units
located at 5400 Smetana Drive in Minnetonka.
The Obligations will be special, limited obligations of Minnetonka, and the Obligations
and interest thereon will be payable solely from the revenues and assets pledged to the
payment thereof. No holder of any Obligations will ever have the right to compel any
exercise of the taxing power of the City to pay the Obligations or the interest thereon, nor to
enforce payment against any property of the City. The Obligations are to be payable solely
from revenues and security provided by the Borrower to Minnetonka and pledged to the
payment of the Obligations. Before issuing the Obligations, Minnetonka will enter into an
agreement with the Borrower, whereby the Borrower will be obligated to make payments at
least sufficient at all times to pay the principal of and interest on the Obligations when due.
At the time and place fixed for the public hearing, the City Council will give all
persons who appear at the hearing an opportunity to express their views with respect to the
proposal. In addition, interested persons may direct any questions or file written comments
respecting the proposal with the City Clerk, at or prior to said public hearing.
Dated: [Date of Publication]
BY ORDER OF THE CITY COUNCIL OF THE
CITY OF GOLDEN VALLEY, MINNESOTA
/s/Kristine A. Luedke
City Clerk
City of Golden Valley, Minnesota
Executive Summary For Action
Golden Valley City Council Meeting
August 2, 2017
Agenda Item
3. J. Receipt of June 2017 Financial Reports
Prepared By
Sue Virnig, Finance Director
Summary
The monthly financial report provides a progress report of the following funds:
∼General Fund Operations
∼Conservation/Recycling Fund (Enterprise Fund)
∼Water and Sewer Utility Fund (Enterprise Fund)
∼Brookview Golf Course (Enterprise Fund)
∼Motor Vehicle Licensing (Enterprise Fund)
∼Storm Utility Fund (Enterprise Fund)
∼Equipment Replacement Fund (Capital Projects Fund)
∼Brookview Center (Special Revenue Fund)
General Fund Operations: As of June 2017, the City is using $5,528,371.80 of fund balance to
balance the General Fund Budget.
Attachments
•June 2017 General Fund Financial Reports (2 pages)
•June 2017 Conservation/Recycling Fund (1 page)
•June 2017 Water and Sewer Utility Fund (1 page)
•June 2017 Brookview Golf Course (1 page)
•June 2017 Motor Vehicle Licensing (1 page)
•June 2017 Storm Utility Fund (1 page)
•June 2017 Equipment Replacement Fund (1 page)
•June 2017 Brookview Commons Fund (1 page)
Recommended Action
Motion to receive and file the June 2017 Financial Reports.
Over %
2017 June YTD (Under)Of Budget
Budget Actual Actual Budget Expend.
001 Council $359,710 31,688 167,064 ($192,646) 46.44%
003 City Manager 816,815 55,966 338,718 (478,097) 41.47%
004 Transfers Out 850,000 850,000 850,000 0 100.00% (1)
005 Admin. Services 1,869,145 120,576 776,262 (1,092,883) 41.53%
006 Legal 155,000 12,605 53,404 (101,596) 34.45% (2)
007 Risk Management 305,000 57,946 176,842 (128,158) 57.98%
011 General Gov't. Bldgs.583,635 45,610 236,979 (346,656) 40.60%
016 Planning 362,450 20,755 153,905 (208,545) 42.46%
018 Inspections 791,310 48,939 319,619 (471,691) 40.39%
022 Police 5,885,265 376,717 2,585,979 (3,299,286) 43.94%
023 Fire 1,336,825 132,290 634,816 (702,009) 47.49%
035 Physical Dev Admin 304,310 21,643 139,462 (164,848) 45.83%
036 Engineering 803,380 51,380 309,432 (493,948) 38.52%
037 Streets 1,609,730 134,680 616,204 (993,526) 38.28%
066 Park & Rec. Admin.719,970 54,860 344,622 (375,348) 47.87%
067 Park Maintenance 1,170,340 104,103 555,056 (615,284) 47.43%
068 Recreation Programs 418,845 48,840 174,589 (244,256) 41.68%
TOTAL Expenditures $18,341,730 $2,168,598 $8,432,953 ($9,908,777)45.98%
(1) This transfer will be made in June, 2017.
(2) Legal services are billed thru May.
City of Golden Valley
Monthly Budget Report - General Fund Expenditures
June, 2017 (unaudited)
Division
50.00%
Over %
2017 June YTD (Under)of Budget
Type Budget Actual Actual Budget Received
Ad Valorem Taxes $14,814,685 0 8,911 ($14,805,774)0.06% (1)
Licenses 217,365 14,165 210,024 ($7,341)96.62%
Permits 902,475 181,376 1,636,018 $733,543 181.28%
Federal Grants 0 6,211 6,211 $6,211
State Aid 268,380 693 23,423 ($244,957)8.73% (2)
Charges For Services:
General Government 19,000 1,216 28,868 $9,868 151.94%
Public Safety 154,175 9,547 76,294 ($77,881)49.49%
Public Works 150,800 21,054 63,669 ($87,131)42.22%
Park & Rec 385,350 55,663 187,054 ($198,296)48.54%
Other Funds 791,500 66,380 360,054 ($431,446)45.49%
Fines & Forfeitures 300,000 27,732 170,129 ($129,871)56.71% (3)
Interest On Investments 75,000 0 0 ($75,000)0.00% (4)
Miscellaneous Revenue 233,000 9,608 118,927 ($114,073)51.04%
Transfers In 30,000 2,500 15,000 ($15,000)50.00% (5)
TOTAL Revenue $18,341,730 $396,145 $2,904,582 ($15,437,148)15.84%
Notes:
(1) Payments are received in July, December, and January (delinquencies).
(2) Police Training will be paid in August. Safe and Sober is billed on time spent.
(3) Fines/Forfeitures are thru for May 2017.
(4) Investment income is allocated at year end.
(5)Transfers are monthly.
Percentage Of Year Completed
City of Golden Valley
Monthly Budget Report - General Fund Revenues
June 2017 (unaudited)
Over
2017 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Hennepin County Recycling Grant 61,230 0 0 (61,230)0.00%
Recycling Charges 382,520 20,386 160,881 (221,639)42.06%(2)
Miscellaneous Revenues 8,000 0 0 (8,000)
Interest on Investments 4,000 0 0 (4,000)0.00%(1)
Total Revenue 455,750 20,386 160,881 (294,869)35.30%
Expenses:
Recycling 466,795 20,496 187,939 (278,856)40.26%(3)
Total Expenses 466,795 20,496 187,939 (278,856)40.26%
(1) Interest Earnings are allocated at year-end.
(2) Includes utility billings thru June 2017.
(3) Republic Services are billed thru May.
City of Golden Valley
Monthly Budget Report - Conservation/Recycling Enterprise Fund
June 2017 (unaudited)
Over
2017 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Water Charges 4,432,200 370,456 1,695,521 (2,736,679)38.25%
Emergency Water Supply 183,600 17,638 82,106 (101,494)44.72%
Sewer Charges 3,410,000 254,087 1,490,977 (1,919,023)43.72%
Meter Sales 8,000 1,021 10,060 2,060 125.75%
Penalties 110,000 19,089 92,094 (17,906)83.72%
Charges for Other Services 90,000 51,860 44,567 (45,433)49.52%
State Water Testing Fee Pass Through 45,500 3,395 19,032 (26,468)41.83%
Sale of Assets 10,000 0 29,858 19,858 298.58%
Franchise Fees 400,000 0 0 (400,000)0.00%
Certificate of Compliance 75,000 6,500 36,975 (38,025)49.30%
Interest Earnings 15,000 0 0 (15,000)0.00%
Total Revenue 8,779,300 724,046 3,501,190 (5,278,110)39.88%
Expenses:
Utility Administration 2,279,610 67,456 630,620 (1,648,990)27.66%
Sewer Maintenance 2,809,045 71,448 1,294,383 (1,514,662)46.08%
Water Maintenance 4,772,390 282,617 1,667,047 (3,105,343)34.93%
Total Expenses 9,861,045 421,521 3,592,050 (6,268,995)36.43%
City of Golden Valley
Monthly Budget Report - Water and Sewer Utility Enterprise Fund
June, 2017 (unaudited)
Over
2017 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Green Fees 852,460 159,633 367,994 (484,466)43.17%
Driving Range Fees 151,955 36,388 90,690 (61,265)59.68%
Par 3 Fees 165,000 36,858 71,482 (93,518)43.32%
Lawn Bowling 45,000 7,679 20,221 (24,779)44.94%
Pro Shop Sales 90,000 12,978 35,620 (54,380)39.58%
Pro Shop Rentals 285,000 52,791 112,948 (172,052)39.63%
Concession Sales 415,000 94,687 193,832 (221,168)46.71%
Other Revenue 80,150 13,934 68,411 (11,739)85.35%
Interest Earnings 5,000 0 0 (5,000)0.00%(1)
Less: Credit Card Charges/Sales Tax (46,000)(4,832)(6,464)39,536 14.05%
Total Revenue 2,043,565 410,116 954,734 (1,088,831)46.72%
Expenses:
Golf Operations 715,020 83,938 361,444 (353,576)50.55%(2)
Course Maintenance 1,020,780 73,197 517,944 (502,836)50.74%
Pro Shop 125,220 9,981 74,771 (50,449)59.71%
Grill 307,840 61,437 168,003 (139,837)54.57%
Driving Range 59,695 13,101 35,981 (23,714)60.27%
Par 3 Course 24,995 5,369 9,374 (15,621)37.50%
Lawn Bowling 21,245 2,423 6,168 (15,077)29.03%
Total Expenses 2,274,795 249,446 1,173,685 (1,101,110)51.60%
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end.
City of Golden Valley
Monthly Budget Report - Brookview Golf Course Enterprise Fund
June, 2017 (unaudited) opened March 31
Over
2017 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Interest Earnings 2,000 0 0 (2,000)0.00%(1)
Charges for Services 423,165 39,570 249,804 (173,361)59.03%
Total Revenue 425,165 39,570 249,804 (175,361)58.75%
Expenses:
Motor Vehicle Licensing 424,720 31,453 190,589 (234,131)44.87%
Total Expenses 424,720 31,453 190,589 (234,131)44.87%
(1) Interest Earnings are allocated at year-end.
City of Golden Valley
Monthly Budget Report - Motor Vehicle Licensing Enterprise Fund
June 2017 (unaudited)
Over
2017 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Interest Earnings 50,000 0 0 (50,000)0.00%(1)
Interest Earnings-Other 0 0 1,118 1,118
Storm Sewer Charges 2,375,000 185,303 1,086,129 (1,288,871)45.73%
Bassett Creek Watershed 0 0 0 0
Miscellaneous Receipts 207,775 0 16,988 (190,787)
State Grant - Other 0 276,188 276,188 276,188
Total Revenue 2,632,775 461,491 1,380,423 (1,252,352)52.43%
Expenses:
Storm Utility 3,527,930 500,011 1,769,896 (1,758,034)50.17%(2)
Street Cleaning 128,000 12,012 47,039 (80,961)36.75%
Environmental Control 317,565 21,875 146,987 (170,578)46.29%
Debt Service Payments 0 0 0 0 0.00%(3)
Total Expenses 3,973,495 533,898 1,963,922 (2,009,573)49.43%
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end and.
(3) Debt service payments will be reimbursed by TIF.
City of Golden Valley
Monthly Budget Report - Storm Utility Enterprise Fund
June, 2017 (unaudited)
2017 Equipment Replacement Fund (CIP) - Fund 5700
2017 June YTD
Budget Total Actual Remaining
Revenues:
Proceeds - Certificate of Indebtedness 800,000 0 0 (800,000)
Sale of Assets 35,000 29,000 48,000 13,000
Miscellaneous 0 2,462 4,396 4,396
Interest Earnings (allocated at year end)28,831 0 0 (28,831)
Total Revenues 863,831 31,462 52,396 (811,435)
Expenditures:
Program #Project Number Project Name
5700 Bond Expenditures 0 0 0 0
5701 V&E-001 Marked Squad Cars (Police)80,000 1,331 154,764 (74,764)(3)
(1)5702 V&E-002 Computers and Printers (Finance)105,000 23,372 45,808 59,192
V&E-021 Vibratory Asphalt Roller (street)45,000 0 0 45,000
5762 V&E-026 Pickup Truck (Park)40,000 29,660 29,660 10,340
5760 V&E-037 Aerial Ladder (Fire)400,000 0 52,243 347,757
V&E-038 Streetscape Banners (Street)25,000 0 0 25,000
V&E-070 Single Axle Dump Truck (Street)225,000 0 0 225,000
V&E-073 Sidewalk Snowblower (Street)110,000 0 0 110,000
5786 V&E-083 Passenger Vehicle (Fire)40,000 0 0 40,000
5757 V&E-099 Asphalt Hot Box (Street)45,000 30,737 30,737 14,263
V&E-108 Unmarked Police Vehicle (Police)40,000 0 0 40,000
5771 V&E-120 Field Line Painter 20,000 0 14,565 5,435
V&E-121 Tasers (Police)16,000 0 0 16,000
V&E-126 Tack Sprayer (Street)60,000 0 0 60,000
5746 V&E-128 Utility Tractor (Park)105,000 101,241 101,241 3,759
V&E-130 Rotary Mower (Park)25,000 0 0 25,000
V&E-135 Body Cameras/Dash Cams/Software (Police)220,000 0 0 220,000 (2)
V&E-150 Asset Management Software 60,000 0 0 60,000
Total Expenditures 1,661,000 186,341 429,018 951,982
(1) Computers are replaced every 4-5 years and purchased throughout the year based on available time.
(2) In 2016, a transfer was made to the equipment replacement fund to purchase video dash cams and body cameras together.
(3) Marked Squads include a replacement for a squad that was totaled in 2017.
Over
2017 June YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Brookview CC Rentals 20,000 418 2,439 (17,561)12.20%
Backyard Play Area 50,450 0 0 (50,450)0.00%
Miscellaneous Revenues 5,500 0 0 (5,500)0.00%
Interest on Investments 4,000 0 0 (4,000)0.00%(1)
Total Revenue 79,950 418 2,439 (77,511)3.05%
Expenses:
General Area Rooms 167,715 3,044 13,934 (153,781)8.31%(2)
Indoor Play Area 54,875 1,125 1,450 (53,425)2.64%(3)
Banquet Facility 63,360 500 1,152 (62,208)1.82%(3)
Total Expenses 285,950 4,669 16,536 (269,414)5.78%
(1) Interest Earnings are allocated at year-end.
(2) Staff Time/Supplies for Community Center Rental
(3) Advertising costs for CVB brochure
City of Golden Valley
Monthly Budget Report - Brookview Commons Special Revenue Fund
June 2017 (unaudited)
Executive Summary For Action
Golden Valley City Council Meeting
August 2, 2017
60 day deadline: August 7, 2017
Agenda Item
4. A. Public Hearing - Preliminary Plat Approval - Tralee at Cutacross - 210 Cutacross Road
Prepared By
Jason Zimmerman, Planning Manager
Summary
GreenWood Design Build, LLC, represented by Scott Loehrer, is proposing to subdivide the property
located at 210 Cutacross Road into two lots. There is one existing single family home on this lot
which would be demolished and replaced with two new single family homes.
Changes to the minimum lot area requirement of the Subdivision Code made in 2015 require a
calculation of the average lot size of all residential lots within 250 feet of the subject property in the
R-1 Single Family Residential Zoning District. If the average is greater than 18,000 square feet, the
new required minimum lot size becomes 15,000 square feet. If the average is less than 18,000
square feet, the required minimum lot size remains at 10,000 square feet.
For 210 Cutacross Road, the average size of the lots within 250 feet is approximately 29,621 square
feet. Therefore, the minimum lot size of each new lot is 15,000 square feet. The existing lot is 31,484
square feet. The proposed Lot 1, the western lot, would be 15,008 square feet and the proposed Lot
2, the eastern lot, would be 16,322 square feet. City Code also requires that each lot have a
minimum of 80 feet of width at the front setback line and maintain 80 feet of width for 70 feet of
depth. Both lots would have over 100 feet of width at the 35-foot setback point and maintain that
width 70 feet back from the lot line. The dimensions of both of the newly created lots would provide
a sufficient building envelope for development.
During the public hearing at the Planning Commission meeting on July 10, 2017, residents expressed
their frustrations around a recent subdivision in the neighborhood by the same developer.
Specifically, there were complaints about the company hired to perform tree removal, damage to a
neighbor’s lawn, and concerns about grading impacting drainage and the viability of an existing tree
on an adjacent property.
Based on these comments, staff will be working to review its procedures surrounding construction
and subdivisions. In the past few years, new policies to reduce impacts have been implemented,
including the Neighborhood Notification Policy and the execution of the Residential Construction
Management Agreement. Additional enforcement measures could be considered, such as expanded
security deposits or Administrative Citations.
The Planning Commission unanimously recommended approval of the proposed subdivision (5-0).
Attachments
•Location Map (1 page)
•Unapproved Planning Commission Minutes dated July 10, 2017 (3 pages)
•Memo to the Planning Commission dated July 10, 2017 (3 pages)
•Memo from the Engineering Division dated July 1, 2017 (3 pages)
•Tree Inventory, dated June 8, 2017 (2 pages)
•Site Plan and Preliminary Plat (2 pages)
Recommended Action
Motion to approve the Preliminary Plat for Tralee at Cutacross, 210 Cutacross Road, subject to the
following conditions:
1.The City Attorney will determine if a title review is necessary prior to approval of the Final Plat.
2.A park dedication fee of $5,550 shall be paid before release of the Final Plat.
3.A deferred special assessment of $4,900 shall be paid before release of the Final Plat.
4.Modifications to the Survey and Preliminary Plat, as outlined by the Engineering Division in the
memo dated July 1, 2017, shall be made and resubmitted to the City before approval of the Final
Plat.
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Regular Meeting of the
Golden Valley Planning Commission
July 10, 2017
A regular meeting of the Planni Commission was held at the Golden Valley City Hall,
C mbers, 7800 Gold Valley Road, Golden Valley, Minnesota, on Monday,
July10, 201 . aker call the meeting to order at 8 pm.
Those present were Plan , aker, Blum, Kluchka Segelbaum, and
Waldhauser. Al we Planning Manager Jason Zimmerman, Associate
Planne riter Emily G liner and Community Development Intern Kayla Grover.
issioners Blenker and hnson were absent.
1. Informal Public Hearing — Minor Subdivision — 210 Cutacross Road — SU12-21
Applicant: GreenWood Design Build, LLC
Address: 210 Cutacross Road
Purpose: To reconfigure the existing single family residential lot into two new
single family residential lots.
Zimmerman referred to location map and explained the applicant's proposal to subdivide
the existing lot into two lots. The existing single family home would be demolished and
two new single family homes would be constructed. He explained that the existing lot is
31,330 square feet in size and each of the two new lots would be slightly larger than the
15,000 square feet required. He stated that a tree inventory was submitted by the
applicant so when construction happens staff can review how many trees will be removed
and if mitigation is needed. He stated that staff feels that this subdivision proposal meets
all of the City Code requirements and is recommending approval of this request.
Segelbaum asked for clarification regarding the eighth qualification governing approval of
a subdivision listed in the staff report. Zimmerman said there has been some question in
the past with how much leeway the City has in approving or denying subdivision
proposals. He explained that the City Code is clear that the eight criteria listed in the staff
report are the only issues that can be evaluated when considering subdivisions.
Scott Loehrer, GreenWood Design Build, Applicant, said they recently did a subdivision
on Paisley Lane so he is aware of the process and the issues involved.
Blum asked why the plans submitted did not include a utility plan. Loehrer stated that one
lot already has a sewer connection and that permits will be required at the time of
construction for all utilities.
Segelbaum asked Loehrer if he learned anything from his Paisley Lane project that he
would implement here. Loehrer said he didn't think so because each project is different
and they are all custom homes. Segelbaum asked if there have been issues with silt
fencing, construction hours, disturbing surrounding property owners, grading, water run-
Minutes of the Golden Valley Planning Commission
July 10, 2017
Page 2
off, etc. Loehrer said street sweeping has been an issue after big rain events and that the
City checks the grading at the end of the project. He added that run-off was more of an
issue with the project on Paisley Lane than it will be with this proposal.
Baker opened the public hearing.
Kathy Watkins, 112 Paisley Lane, said the problems with grading of the Paisley Lane
project have not been corrected. She said the builder made a basin in the backyards and
when it rained it was a lake so they made a swale which directed mud to the street
several times. She welcomed the Planning Commission to look at the erosion pattern and
the dirt that is coming into her yard. She said the builder built the grade so high that the
water can't make it all the way to the street and she has the lowest spot so of course that
is where the water goes. She referred to the trees and said the builder put two or three
feet of soil on top of the tree roots so she will probably lose the tree in the front of her
yard. She said the builder has done the grading in a hasty way and they haven't shown
concern for the neighboring properties. She questioned if tree removers should be
licensed, bonded, and insured because she doesn't think they were for the Paisley Lane
project. She said they were the tackiest outfit she's ever seen and they made noise on a
Sunday night for three hours. A more professional company could have done the work
faster without as much disturbance to the neighborhood.
Jon Segner, 125 Paisley Lane, said he has similar concerns as the last speaker, in
particular the amount of construction in their neighborhood. He said the drainage and
water table in the neighborhood has changed permanently and that he has had water in
his basement where he's never had it before due to the number of new homes in the
neighborhood. He said it doesn't seem like the City is doing much for existing residents
and that new residents are treated better. He showed the Planning Commission some
photos of the new homes on Paisley Lane and the mud in the street which occurs every
time it rains so their silt fences are obviously not doing their job. Segelbaum asked when
the photos were taken. Segner said one photo was taken two weeks ago and the other
was taken six weeks ago. He said he has called GreenWood several times and they've
been unresponsive. He referred to another photo showing damage to his yard due to the
construction of the new homes on Paisley and said he spoke with Mr. Zimmerman who
suggested he talked to the developer. Instead, he fixed his yard himself and sent a bill to
Mr. Loehrer. He referred to the tree removal contractors and said they had their chipper
pointed toward the street and wood chips pelted his car. He said he realizes the City is
fairly limited in the ability to reject a development, but he thinks the City could reject a
developer. He added that GreenWood hasn't been addressing the neighbors' concerns
and he will be filing a claim in conciliation court.
Seeing and hearing no one else wishing to comment, Baker closed the public hearing.
Baker asked what options the neighbors have with their complaints such as grading
problems that weren't corrected, permanent changes to the grading, and damage to
trees. Zimmerman said the as built survey done at the end of a project is compared to the
proposed survey submitted at the beginning in order to check the grading. He explained
Minutes of the Golden Valley Planning Commission
July 10, 2017
Page 3
that one of the issues staff reviews is the amount of water going onto a neighboring
property which isn't allowed to increase. Another issue is the rate of water flow so that
erosion doesn't occur.
Kluchka said a lot of the issues occur while houses are being built before turf is installed
and suggested there be an inspection of the grading and drainage during construction in
addition to before and after construction. Zimmerman said the City's building inspectors
visit a construction site several times during a project and that there could be an
opportunity to have the water resource staff visit the site during construction to watch for
water and drainage issues.
Segelbaum asked what the City does if the grading plan deviates from the approved
plans. Zimmerman said if what was built is not what was approved, the City has the
authority to require the grading/drainage be corrected to match what was approved.
Baker asked at what point in the process the City says the grading/drainage needs to be
corrected. Zimmerman said there is a construction management document that
contractors have to sign that says they will follow all of the City Code requirements so the
City can refer to that document to get issues corrected at any point in the process.
Segelbaum asked if an escrow account is required in case there is damage to
surrounding properties or to City property. Zimmerman said he doesn't think there is any
money deposited up front, but the City can require contractors to repair City property.
Segelbaum said the Planning Commission hears the same complaints with every
subdivision so it would be good to be able to address some of these issues up front.
Baker told the applicant he is on notice, and the City doesn't want to see the issues that
occurred on Paisley Lane happen with this property. He said he thinks the City should
consider requiring escrow accounts or penalties when things are done the way they
weren't supposed to be done. Blum agreed. Waldhauser questioned if escrow accounts
could be done on a case by case basis or if it would have to apply to all construction. She
said as a City service, they should be helping residents solve these types of issues and
make sure construction goes smoothly. Baker agreed something needs to change to
provide better service.
MOVED by Kluchka, seconded by Segelbaum and motion carried unanimously to approve
the proposed minor subdivision of 210 Cutacross Road subject to the following conditions:
1. The City Attorney will determine if a title review is necessary prior to approval of the Final
Plat.
2. A park dedication fee of$5,550 shall be paid before release of the Final Plat.
3. A deferred special assessment of$4,900 shall be paid before release of the Final Plat.
4. Modifications to the Survey and Preliminary Plat, as outlined by the Engineering Division
in the memo dated July 1, 2017, shall be made and resubmitted to the City before
approval of the Final Plat.
city of
golden MEMORANDUM
valley Planning Department
763-593-8095/763-593-8109(fax)
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Date: July 10, 2017
To: Golden Valley Planning Commission
From: Jason Zimmerman, Planning Manager
Subject: Informal Public Hearing on Preliminary Plan for Minor Subdivision of 210 Cutacross
Road —Green Wood Design Build, LLC, Applicant
Summary of Request
GreenWood Design Build, LLC, represented by Scott Loehrer, is proposing to subdivide the property
located at 210 Cutacross Road into two lots. There is one existing single family home on this lot which
would be demolished and replaced with two new single family homes.
Changes to the minimum lot area requirement of the Subdivision Code made in 2015 require a
calculation of the average lot size of all residential lots within 250 feet of the subject property in the
R-1 Single Family Residential Zoning District. If the average is greater than 18,000 square feet, the
new required minimum lot size becomes 15,000 square feet. If the average is less than 18,000 square
feet, the required minimum lot size remains at 10,000 square feet.
For 210 Cutacross Road, the average size of the lots within 250 feet is approximately 29,621 square
feet. Therefore, the minimum lot size of each new lot is 15,000 square feet. The existing lot is 31,484
square feet. The proposed Lot 1, the western lot, would be 15,008 square feet and the proposed Lot
2, the eastern lot, would be 16,322 square feet. City Code also requires that each lot have a minimum
of 80 feet of width at the front setback line and maintain 80 feet of width for 70 feet of depth. Both
lots would have over 100 feet of width at the 35-foot setback point and maintain that width 70 feet
back from the lot line. The dimensions of both of the newly created lots provide a sufficient building
envelope for development.
It is noted that the applicant sent a mailing to the neighborhood regarding the proposed subdivision.
Staff did not receive any comments.
Staff Review
The proposed two-lot subdivision qualifies as a minor subdivision because the property located at 210
Cutacross Road is an existing platted lot of record, the proposed subdivision will produce fewer than
four lots, and it will not create the need for public improvements.
1
The applicant has submitted a survey of the existing lot prior to the proposed subdivision, as well as a
preliminary plat displaying the two lots after the subdivision. Both lots would have access off
Cutacross Road. The existing home has two curb cuts —one of these would be relocated in order to
serve the westernmost lot.
The one existing sanitary sewer service is compliant with the City's Inflow and Infiltration
requirements. At the completion of construction of the two new homes, each will be inspected to
ensure the new lines are also compliant.
As required by the Subdivision Code, a tree inventory was performed in order to document all existing
trees. This inventory will be reviewed by the City Forester and used to calculate any required tree
replacement as the lots are redeveloped.
The Engineering Division has reviewed the application and has provided permiting information and
technical comments regarding the survey and plat, stormwater management, trees and landscaping,
and utilities (see attached memo).
The Fire Department has reviewed the application and has no comments or concerns.
There is a deferred street assessment of$4,900 for this property which must be paid prior to the
release of the Final Plat, in addition to a Park Dedication fee of$5,550.
Qualification Governing Approval as a Minor Subdivision
According to Section 12.50 of the City's Subdivision Regulations, the following are the regulations
governing approval of minor subdivisions with staff comments related to this request:
1. Minor subdivisions shall be denied if the proposed lots do not meet the requirements of the
appropriate zoning district. Both of the lots of the proposed subdivision meet the requirements
of the R-1 Single Family Zoning District.
2. A minor subdivision may be denied if the City Engineer determines that the lots are not
buildable. The City Engineer finds that the lots are buildable.
3. A minor subdivision may be denied if there are no sewer and water connections available or if it
is determined by the City Engineer that an undue strain will be placed on City utility systems by
the addition of the new lots. The addition of the new lots will not place an undue strain on City
utility systems.
4. Approval of the minor subdivision may require the granting of certain easements to the City.
New utility easements must be dedicated and shown on the Final Plat.
5. If public agencies other than the City have jurisdiction of the streets adjacent to the minor
subdivision, the agencies will be given the opportunities to comment. No other public agencies
have jurisdiction over the streets adjacent to the site.
2
6. The City may ask for review of title if required by the City Attorney for dedication of certain
easements. The City Attorney will determine if such a title review is necessary prior to approval of
the Final Plat.
7. The minor subdivision may be subject to park dedication requirements. A park dedication fee of
$5,550 (6% of the estimated land value with 50%credit for one unit) is required for this
subdivision.
8. The conditions spelled out shall provide the only basis for denial of a minor subdivision.
Approval will be granted to any application that meets the established conditions. All conditions
have been met.
Recommended Action
Staff recommends approval of the proposed minor subdivision subject to the following conditions:
1. The City Attorney will determine if a title review is necessary prior to approval of the Final Plat.
2. A park dedication fee of$5,550 shall be paid before release of the Final Plat.
3. A deferred special assessment of$4,900 shall be paid before release of the Final Plat.
4. Modifications to the Survey and Preliminary Plat, as outlined by the Engineering Division in the
memo dated July 1, 2017, shall be made and resubmitted to the City before approval of the Final
Plat.
Attachments:
Location Map (1 page)
Memo from the Engineering Division dated July 1, 2017 (3 pages)
Tree Inventory, dated June 8, 2017 (2 pages)
Site Plan and Preliminary Plat (2 pages)
3
City
y
MEMORANUUM
valle' y- Physical Development Department
763-593-8095/763-593-8109(fax)
Date: July 1, 2017
To: Jason Zimmerman, Planning Manager
From: Jeff Oliver, PE, City Engineer
Eric Eckman, Public Works Secialist
Subject: Tralee at Cutacross (201 Cutacross Rd) — Minor Subdivision Review
Engineering staff has reviewed the application and plans for the proposed minor subdivision of
property located at 210 Cutacross Road. The subdivision consists of splitting one parcel into two
new parcels. The Developer proposes to demolish the existing structure and construct two new
single family homes. The comments contained within this review are based on the plans
submitted to the City on June 8, 2017.
1. Survey and Preliminary Plat. The survey and preliminary plat submitted are generally
acceptable, except for the following comments:
a. The benchmark elevation used by the surveyor appears to be incorrect. City
records list the elevation as 889.67 NGVD29 datum. Please revise accordingly.
b. Existing utilities must be shown on the survey. The City has record drawings to
assist with this effort and locates and marks City utilities consistent with state law.
The developer and/or contractor is responsible for coordinating the location and
surveying the utilities in order to determine the availability of utility connections.
c. Depending on the locations of the existing and proposed utility services, the
proposed platted easements may need to be modified to ensure that utility
services proposed to cross property lines are placed within easements.
d. The existing survey shows two curb cuts and driveways serving the existing home.
According to city code,the future homes must have only one curb cut and
driveway per home. Any existing driveways (including concrete curb and apron)
that are not reused by the new homes, must be removed according to City
standards under an approved right-of-way management permit.
2. Demolition. Several permits must be obtained from the City before demolition of the
existing home. The permits required by Engineering include Stormwater Management,
Tree and Landscape, and Right-of-Way Management permits.
3. Stormwater Management. A preliminary grading plan was not submitted as part of this
application. Staff's understanding is that the two new lots will be custom-graded at the
time of home construction, and therefore a City Stormwater Management Permit will be
required for each parcel before the start of construction. A stormwater management plan
that meets City standards is required as part of each permit submittal. If the lots and
home pads are proposed to be mass-graded as a first phase of construction, then a
preliminary grading plan will be required before issuance of individual permits. The
developer and or contractors must ensure that existing drainage patterns are maintained
and potentially improved by directing runoff toward the front yard and street to the
extent feasible. Drainage area calculations and maps may be required. Contact Tom
Hoffman at THoffmanPgoldenvalleymn.gov.
4. Tree and Landscape Plan. This development is subject to the City's Tree and Landscape
Ordinance. As required for new residential subdivisions,the applicant submitted a tree
survey and inventory summary table. Because each lot will be custom-graded, a separate
Tree and Landscape Permit will be required for each lot prior to the start of home
construction. The City Forester will review the tree survey, summary table, and tree and
landscape plans in more detail at the time of permitting. Contact Tim Teynor
tteynor@goldenvalleymn.gov.
5. Natural Resources Management Plan. Staff consulted the City's natural resources
management plan and found that the development of this property does not significantly
impact the City's natural resources, native land covers, or green corridors identified in the
plan.
6. Utilities.The existing survey and preliminary plat did not show the locations of the
existing and proposed utilities or services. The developer or contractor must submit a
proposed utility plan for each lot prior to issuance of permits. Contact RJ Kakach
rkakach@goldenvalleymn.gov.
a. The City watermain appears to be on the opposite side of Cutacross Road. Any
new water service shall be directionally bored under the street to minimize
impacts and disruption, unless otherwise approved by the City Engineer.
b. A Right-of-Way Permit is required for all excavations and obstructions within City
right-of-way. The Developer or Contractor will also be required to obtain the
appropriate sewer and water permits from the City for the removal, rehabilitation,
or installation of utility services.
c. Sanitary Sewer Inflow and Infiltration (1/1) Reduction. The sewer service at 210
Cutacross is compliant with the City's 1/1 Ordinance. The two new homes must
obtain compliance with the City's 1/1 Ordinance, prior to occupancy of the homes.
7. Right-of-Way Management. A City Right-of-Way Management Permit is required for each
parcel for the proposed excavations and obstructions within public streets, rights-of-way,
and easements adjacent to each parcel. Excavated streets must be restored to meet City
standards. In addition, as discussed earlier, any existing driveways (including concrete
curb and apron) that are not reused by the new homes, must be removed according to
City standards. Please contact Brennan Johnson at bpjohnson@goldenvalleymn.gov.
8. Deferred special assessments and park dedication fees must be paid prior to permit
issuance.
Summary and Recommendations
Engineering staff recommends approval of the proposed minor subdivision located at 210
Cutacross Road subject to the conditions and comments contained in this review. Approval is also
subject to the review and comments of the City Attorney and other City staff. Please feel free to
call me if you have any questions regarding this matter.
C: Tim Cruikshank, City Manager
Marc Nevinski, Physical Development Director
John Crelly, Fire Chief
Emily Goellner, Associate Planner
Joe Kauth, Acting Building Official
Al Lundstrom, Park Maintenance Supervisor and City Forester
Joe Hansen, Utilities Supervisor
RJ Kakach, Engineer
Tom Hoffman, Water Resources Technician
z
JUN 0 8 2017 ;
Date:June 1, 2017
Project:Tree Inventory for 210 Cutacross, Golden Valley
City of Golden Valley Definition of Significant Tree: Hardwood Deciduous (oak, hard maple, walnut, !
birch, black cherry, honeylocust, basswood, hackberry) 6" and above in diameter. Softwood
Deciduous(cottonwood, poplars, aspen, ash, boxelder, willow, silver maple, elm) 12"and above in
diameter. Conifers 4" and above in diameter.
City of Golden Valley definition of Legacy Tree:A significant deciduous tree which is equal to or
greater than 30" in diameter or a significant conifer tree which is equal to or greater than 24" in
diameter.
Tree#:Tree numbers are shown on the map. Note: No tags were used on this inventory.
j Tree Diameter(DIA): in inches, measured at 54" above ground.
Tree Condition (COND): health of tree based on a scale from 0-9.Zero being a dead tree and 9 being
a perfect tree. Trees 4 and above are healthy.
X and Y. longitude and latitude of the tree's location.
Our locations are Resource grade, not Survey grade. I
i
TREE AND
` HORTICULTURAL
SPECIALISTS,INC.
a DMfEY#-company
LEGACY
TREE (=or
>30"
TREE# SPECIES DIA COND. NOTES X Y diameter)
Located on
1 Spruce, Blue 11 6 boulevard -93.35684041740 44.98020184580
Located on
2 Spruce, Blue 13 6 boulevard -93.35678831340 44.98014518850
Located on
3 Cedar, White 6 6 boulevard -93.35671864670 44.98010429780
4 Maple, Silver 38 4 -93.35659469750 44.98019974550 Yes
5 Spruce, White 18 5 -93.35646044450 44.98031493340
6 Maple, Silver 32 5 -93.35642379450 44.98035730780 Yes
7 Pine, Red 12 5 -93.35631575330 44.98039175120
8 Spruce, White 20 5 -93.35632053000 44.98041355230
9 Pine, Scotch 17 4 -93.35628829220 44.98041408120
unhealthy due
10 Black Locust 13 2 to decay -93.35625658130 44.98044186040
11 Spruce, White 14 5 -93.35630652450 44.98045204120
12 Maple, Silver 39 4 -93.35659704560 44.98039014450 Yes
13 Elm,American 30 5 -93.35666155780 44.98034021120 Yes
14 Spruce, Blue 10 6 -93.35666458430 44.98047408130
15 Basswood 23 5 -93.35663247890 44.98054340010
16 Cedar, White 15 5 3 stem tree -93.35686818480 44.98048040970
17 Ash, Green 22 6 -93.35691793000 44.98057280890
18 Maple, Silver 28 4 -93.35703225430 44.98061474110
unhealthy due
19 lCrabapple 19 3 to decay 1 -93.35706839110 44.98053442670
a
unhealthy due
20 Maple, Silver 55 3 to decay -93.35716256420 44.98046183090 Yes
21 Basswood 20 5 -93.35702701750 44.98033308750
unhealthy due
22 Maple, Norway 1 29 1 3 to decay 1 -93.356796045601 44.98025767340
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Executive Summary For Action
Golden Valley City Council Meeting
August 2, 2017
Agenda Item
6. A. Presentation of Selected Art For City Street Banners
Prepared By
Cheryl Weiler, Communications Manager
Summary
At the May 9 Council/Manager Meeting, Council directed staff to use the City’s new Public Art
Policy to work with Golden Valley Arts (GVA) on a process to solicit art for new street banners.
Using the City’s specifications for the banners, GVA put out a call for art submissions with a
deadline of June 30, 2017. GVA also asked to review winning photos from the last 25 years of the
City’s Views of The Valley photo contest. The Public Art Panel reviewed all submissions and
recommends six for City Council review (see Attachment 1).
Per the Public Art Policy, upon Council approval, the selected art enters a 30-day public review
and comment period. Upon completion of positive public review, City staff will prepare the
approved art for the banner printing process. The goal is to have completed banners delivered by
September 15 for a public unveiling at the September 16 Golden Valley Arts & Music Festival.
Each banner is 96 inches tall and 26 inches wide. One banner per pole will feature art, while the
paired banner will brand the City with the words “Golden Valley” on a background coordinated to
match the art (see Attachment 2 for examples-final designs are subject to approval by the artist).
The art banner will also feature the title of the artwork and the artist’s name.
Attachments
•Art Selected by Golden Valley Arts for City Street Banners (1 page)
•Sample Banner Designs (1 page)
Recommended Action
Motion to approve that the recommended art submission for the City Street Banners enter a 30-
day public review and comment period.
PRESENTATION FOR SELECTED ART FOR CITY STREET BANNERS
ATTACHMENT 1
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LOOKINGFOR MAMA
RAY ANDERSON
GOLDEN VALLEY ARTS
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HEARTLINE
GRACE O’NEIL
GOLDEN VALLEY ARTS
GENERAL MILLS WILD GRASSES AT SUNSET
ELLEN G. ANDERSON
GOLDEN VALLEY ARTS
SWEENEYSPLENDOR
CHUCK SMITH
GOLDEN VALLEY ARTS
THE BEAUTY OF BASSETT CREEK
JANICE LAULAINEN
GOLDEN VALLEY ARTS
FIREWORKS!
SHWETHA PRABHU
GOLDEN VALLEY ARTS
PRESENTATION FOR SELECTED ART FOR CITY STREET BANNERS
ATTACHMENT 2