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09-05-17 CC Agenda Packet (entire)AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber September 5, 2017 6:30 pm 1.CALL TO ORDER PAGES A.Pledge of Allegiance B.Roll Call 2.ADDITIONS AND CORRECTIONS TO AGENDA 3.CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A.Approval of Minutes: 1. City Council Executive Session - August 15, 2017 3 2. City Council Meeting - August 15, 2017 4-7 B.Approval of City Check Register 8 C.Minutes: 1. Planning Commission - June 26 and July 10, 2017 9-16 2. Special Planning Commission - July 10, 2017 17-21 3. Board of Zoning and Appeals - April 25, 2017 22-25 4. Human Rights Commission - July 25, 2017 26-29 5. Human Service Fund - July 10, 2017 30-31 6. Environmental Commission - July 24, 2017 32-33 7. Bassett Creek Watershed Management Commission - July 20, 2017 34-40 D.Bids and Quotes: 1. Purchase of Outdoor Planters for Brookview 41 2. Purchase of Common Area, Office and Restaurant Furniture for Brookview 42 3. Purchase of Engine Driven Snow Blower 43 4. Purchase of Vibratory Asphalt Combo Roller 44-45 5. Approve Re-bid and Authorize Contract for Bid Package #32 - Retaining Walls & Stone for Brookview Project 46-48 E.Receipt of July 2017 Financial Reports 49-61 F.Call for Public Hearing for Certification of Special Assessments for October 3, 2017 62 G.Letters, Emails and/or Petitions: 1. Resignation from Human Services Fund 63 H.Approval of Plat - 210 Cutacross Road 17-49 64-66 4.PUBLIC HEARINGS A.Public Hearing - Providing Host Approval for Issuance of Revenue Obligations by the City of Minnetonka 17-50 67-75 5.OLD BUSINESS 6.NEW BUSINESS A.Review of Council Calendar B.Mayor and Council Communications 7.ADJOURNMENT UNOFFICIAL MINUTES CITY COUNCIL EXECUTIVE SESSION GOLDEN VALLEY, MINNESOTA AUGUST 15, 2017 The meeting began at 5:30 pm in the City Hall Manager’s Conference Room. The following members were present: Mayor Harris, Council Members Fonnest, Clausen, Schmidgall and Snope. Also present was: Timothy J. Cruikshank, City Manager. The Mayor and Council Members discussed with the City Manager his performance review since September 2016. The meeting was adjourned at 6:15 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: _________________________________ Timothy J. Cruikshank, City Manager UNOFFICIAL MINUTES CITY COUNCIL MEETING GOLDEN VALLEY, MINNESOTA August 15, 2017 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1B. Roll Call Present: Mayor Shep Harris, Council Members Joanie Clausen, Larry Fonnest, Andy Snope and Steve Schmidgall. Also present were: City Manager Cruikshank and City Clerk Luedke. 1C. Proclamation for Hunger Action Month Mayor Harris read and presented the Proclamation for Hunger Action Month to Mr. Marcus Schmit, Director of Advocacy for Second Harvest Heartland. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to present a Proclamation for September as Hunger to Second Harvest Heartland and the motion carried. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Clausen, seconded by Council Member Snope to approve the agenda of August 15, 2017, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Fonnest, seconded by Council Member Clausen to approve the consent agenda of August 15, 2017, as revised: removal of item 3E-Authorize purchase of outdoor furniture for Brookview and the motion carried. 3A1.Approve Minutes of the Council/Manager Meeting of July 11, 2017. 3A2.Approve Minutes of the City Council Meeting of August 2, 2017. 3B. Approve City Check Register and authorize the payment of the bills as submitted. 3C1.Approve the renewal of the On-sale 3.2 Malt Liquor license for Theodore Wirth PAR 3 for the license period of August 15, 2017 through June 30, 2018. 3C2.Receive and file the gambling license exemption and approve the waiver of notice requirement for Cancer Legal Care. 3C3.Approve requests for beer and/or wine at Brookview Park as recommended by staff. 3D.Accept for filing the Minutes of Boards and Commissions as follows: 1. Human Rights Commission - June 27, 2017 2. Human Service Fund - June 12, 2017 3. Open Space & Recreation Commission - June 26, 2017 4. Joint Water Commission - June 7, 2017 3E.Authorize purchase outdoor furniture from the LOLL Company for the new Brookview for an amount of $96,016.37. 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3E. Authorize Purchase of Brookview Outdoor Furniture Director of Parks and Recreation Birno answered questions and showed pictures of the furniture being purchased for Brookview. Unofficial City Council Minutes -2- August 15, 2017 3E. Authorize Purchase of Brookview Outdoor Furniture - continued MOTION made by Council Member Snope, seconded by Council Member Clausen to authorize staff to purchase outdoor furniture from the LOLL Company for the new Brookview for an amount of $96,016.37 and motion carried. 4. PUBLIC HEARINGS 5. OLD BUSINESS 6. NEW BUSINESS 6A. Acceptance of Donations for Schaper Park Director of Parks & Recreation Birno presented the staff report and answered questions from Council. Ms. Betsy Anderson, Golden Valley Rotary Club, was in attendance and answered questions from Council. Council thanked the Golden Valley Rotary Club and the Anderson family for their donations for Schaper Park. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to adopt Resolution 17-46, accepting Donations from the Golden Valley Rotary Club for bleachers and trees and Floyd and Sue Anderson for a new bench for Schaper Park upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Schmidgall and Snope, the following voted against: none and the motion carried. 6B. Authorize Purchase of Property at 1604 Mendelssohn Avenue North City Manager Cruikshank presented the staff report and answered questions from Council. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt Resolution 17-47, authorizing the Purchase of 1604 Mendelssohn Avenue North for $195,000 upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Schmidgall and Snope, the following voted against: none and the motion carried. 6C. Metropolitan Council Environmental Services Sewer Availability Charge Deferral Program Finance Director Virnig presented the staff report and answered questions from Council. City Manager Cruikshank answered questions from Council. Ms. Lori Ertl and Mr. John Keenan, Under Pressure Brewing, said they are planning on opening their taproom in December. Ms. Ertl provided background information and an update on their business and answered questions from Council. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to allow City Manager and Mayor to sign the amendment to change the length of deferral up to ten years to the Master SAC Deferral Agreement and the motion carried. MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to allow Staff to defer City WAC and SAC fees to follow the same terms as the MCES SAC Deferral Program and the motion carried. Unofficial City Council Minutes -3- August 15, 2017 6D. Approve Amendment to City Manager Employment Agreement City Manager Cruikshank introduced the item. Mayor Harris stated that an executive session was held on August 15, 2017, to discuss the performance review of the City Manager and he summarized the conclusion from the review. Council thanked City Manager Cruikshank for his service. City Manager Cruikshank thanked City staff for their service to the City. MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to adopt Resolution 17-48, amending the City Manager Employment Agreement upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Schmidgall and Snope, the following voted against: none and the motion carried. 6E. Review of Council Calendar A Special Council/Manager meeting will be held August 15, 2017, immediately following the City Council meeting in the Council Conference room. A Movie in the Park event will be held on August 17, 2017, at 8:30 pm at Medley Park located at 2331 Ensign Avenue North. Some Council Members may attend the Market in the Valley on August 20, August 13 and September 3, 2017, from 9 am to 1 pm in the City Hall Campus Parking Lot. Some Council Members may attend a Bassett Creek Culvert Replacement Public Open House on August 22, 2017, from 5 to 7 pm in the Council Conference room. The Battle of the Badges Community Blood Drive will be held on August 23, 2017, from 1 to 4 pm at the Public Safety Building. Some Council Members may attend the GARE Advancing Racial Equity Speaker Series on August 23, 2017, from 6 to 8 pm at the Columbia Manor Golf Club located at 3300 Central Avenue in Minneapolis. The City Offices will be closed on September 4, 2017, in observance of Labor Day. The next City Council meeting will be held on September 5, 2017, at 6:30 pm. The Golden Valley Arts & Music Festival will be held on September 16, 2017, from 9:30 am to 9:30 pm on the City Hall Campus. 6F. Mayor and Council Communication Mayor Harris thanked the Parks and Recreation staff for their outstanding job on the Concert in the Park series. Unofficial City Council Minutes -4- August 15, 2017 7.ADJOURNMENT MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest and the motion carried to adjourn the meeting at 7:31 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: __________________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting September 5, 2017 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments •Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. Regular Meeting of the Golden Valley Commission June 26, 2017 A regular meeting of the Planning Commission was held at the Golden Valley City Hall Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, June 26, 2017. Those present were Commissioners Baker, Blenker, Blum, Johnson, Kluchka, Segelbaum, and Waldhauser. Also present were Planning Manager Jason Zimmerman, Associate Planner and Grant Writer Emily Goellner, and Community Development Intern Kayla Grover. Baker called the meeting to order at 7 pm. 1.Approval of Minutes May 8, 2017, Regular Meeting of the Planning Commission Blum asked that his comments regarding Tree Trust be edited to clarify that he was referring specifically to their work in St. Louis Park. MOVED by Waldhauser, seconded by Johnson, and motion carried unanimously to approve the May 8, 2017, Regular Meeting Minutes with the revision discussed. June 12, 2017, Special Meeting of the Planning Commission Blenker asked that her comment in the third paragraph on page 13 be amended to reflect the fact that her comment was a statement, not a question. MOVED by Kluchka, seconded by Blenker, and motion carried unanimously to approve the June 12 Special Meeting Minutes with the revision discussed. June 12, 2017, Regular Meeting of the Planning Commission MOVED by Waldhauser, seconded by Blum, and motion carried unanimously to approve the June 12 Regular Meeting Minutes as submitted. 2.Informal Public Hearing -- Conditional Use Permit -- 8838 7th Avenue South -- Skylab Glass Arts -- CU-157 Applicant: Skylab Glass Arts Address: 8838 7th Avenue South Purpose: To allow for Accessory Retail Services in the Light Industrial Zoning District Minutes of the Golden Valley Planning Commission June 26, 2017 Page 2 Zimmerman presented on the Conditional Use Permit and pointed out that the same building had a Conditional Use Permit for a similar purpose just last year, indicating an interest in these uses in that part of the city. He explained that the applicant was hoping to sell supplies and equipment for glass arts in addition to the permitted use as a studio space. Zimmerman reminded the Commission that the Zoning Code allows for up to ten percent of a building’s total square footage in the Light Industrial district to be used for accessory retail sales. He explained that while there were three other accessory retail uses in the same building, adding the proposed use would not exceed that threshold. Zimmerman stated that the owner of the building had assigned six parking spaces for this use. The operating hours would be 9 am to 9 pm with 24 hour access to artists who were renting workstations on a monthly basis. While there was a possibility of the applicant offering classes in the future, Zimmerman explained that possibility was not being addressed under this Conditional Use Permit and that if those classes were offered there would be a need for further review. Zimmerman said that staff had reviewed the hours of other businesses in the building and did not see conflict with the hours that would create a parking shortage and were not concerned. Zimmerman explained the back area of the space would be workstations, and the front would be occupied by retail space, totaling about 12.5% of the tenant space but only 0.6% of the total building space. He stated that staff was not concerned about this use and that it was in line with the uses desired for the Light Industrial district. He said that staff is recommending approval with the following conditions: 1) if parking became a problem, the tenant might be asked to install signage, 2) a fire inspection of the space would be completed, and 3) if classes were proposed in the future the applicant would work with city staff to coordinate hours. Kluchka inquired about whether the studio would be using electric, gas, or propane. Zimmerman was unsure but stated that the building inspector had seemed comfortable with their fuel source. Waldhauser asked about the proposed 24 hour access for the monthly tenants and wanted to know if there were concerns with visibility or security. Zimmerman said that he could ask the police if they had any concerns. Waldhauser drew attention to condition three recommended by staff and said that seemed to her to be the landlord’s responsibility, not the City’s. Zimmerman said it was a bit of both since the uses have overlapping impact but the landlord is not involved in the permitting process and that staff had been exploring ways to see if the landlord could be brought in to coordinate these issues through some type of Conditional Use Permit for the whole building. Segelbaum brought up the question of parking and wanted to know if that was the primary concern with the classes. Zimmerman clarified that parking was the only concern with the classes. Segelbaum pointed out the condition that could require Minutes of the Golden Valley Planning Commission June 26, 2017 Page 3 modification of days or hours of business should issues arise and wanted to know if alternative parking arrangements could be another option. Zimmerman stated that the language was what was generally used for CUPs, but that alternative parking options could be arranged as well. Baker inquired as to whether there had been monitoring of parking at that building. Zimmerman said that there had been no official monitoring, but that the City had not received any complaints. Chair Baker opened the public hearing. Seeing and hearing no one wishing to comment, Baker closed the public hearing. Kluchka recommended that in item three a recommendation be added specifying the need for efficient management of parking. Segelbaum recommended that in item two it be explicitly stated that the City can require arrangements be made for additional parking. MOVED by Kluchka, seconded by Waldhauser, and motion carried unanimously to recommend approval of the proposed Conditional Use Permit subject to the following findings and conditions: Findings: 1.Demonstrated Need for the Proposed Use:The applicant indicates the glass arts studio – and specifically the accessory retail component – will fill a need in the community and provide a local outlet for materials and equipment. 2.Consistency with the Comprehensive Plan:A studio art use with an accessory retail component is consistent with the City’s vision to bring more activity and variety of uses to the transitional area west of the downtown, and is not incompatible with the Light Industrial designation of this property on the General Land Use Plan Map. 3.Effect on Property Values:Staff anticipates the new use would have no impact on the surrounding property values. 4.Effect on Traffic:The number of trips associated with the proposed use is moderate and spread throughout the day and week. Staff does not expect any negative traffic impacts to the surrounding areas. 5.Effect of Increases in Population and Density:The proposed use is not anticipated to significantly increase the number of employees at the location. 6.Increase in Noise Levels:The proposed use is not anticipated to cause an increase in noise levels. 7.Impact of Dust, Odor, or Vibration:The proposed use is not anticipated to cause an increase in dust, odor, or vibrations. 8.Impact of Pests:The proposed use is not anticipated to attract pests. 9.Visual Impact:Because the proposed use would involve only interior modifications, staff does not anticipate a change in the visual quality of the property. Minutes of the Golden Valley Planning Commission June 26, 2017 Page 4 10.Other Impacts to the City and Residents:Staff does not anticipate any other negative effects of the proposed use. The location is a multi-tenant light industrial property with adequate parking to serve the individual uses. Conditions: 1. The plans submitted by the applicant dated May 17, 2017, shall become a part of this approval. 2. In the event complaints to the City regarding parking are deemed by the City Manager or his/her designee to be significant, the City reserves the right to require signage be installed to highlight the existing six parking spaces in the front parking lot and to reserve them for customer use. Other modifications to the days or hours of operation may be required to adequately address parking concerns. 3. If classes are proposed in the future, the applicant shall work with City staff to structure the hours and size of the classes so as to function efficiently with the other tenants and uses in the building. 4. The applicant shall contact the Golden Valley Fire Department to schedule a routine fire inspection after occupying the space. 5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 3. Discussion -- Places of Assembly 4. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings 5. Other Business 6. Adjournment ______________________________________________________ John Kluchka, Secretary Kayla Grover, Community Development Intern Regular Meeting of the Golden Valley Planning Commission July 10, 2017 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, July10, 2017. Chair Baker called the meeting to order at 8 pm. Those present were Planning Commissioners Baker, Blum, Kluchka Segelbaum, and Waldhauser. Also present were Planning Manager Jason Zimmerman, Associate Planner/Grant Writer Emily Goellner and Community Development Intern Kayla Grover. Commissioners Blenker and Johnson were absent. 1. Informal Public Hearing – Minor Subdivision – 210 Cutacross Road – SU12-21 Applicant: GreenWood Design Build, LLC Address:210 Cutacross Road Purpose:To reconfigure the existing single family residential lot into two new single family residential lots. Zimmerman referred to location map and explained the applicant’s proposal to subdivide the existing lot into two lots. The existing single family home would be demolished and two new single family homes would be constructed. He explained that the existing lot is 31,330 square feet in size and each of the two new lots would be slightly larger than the 15,000 square feet required. He stated that a tree inventory was submitted by the applicant so when construction happens staff can review how many trees will be removed and if mitigation is needed. He stated that staff feels that this subdivision proposal meets all of the City Code requirements and is recommending approval of this request. Segelbaum asked for clarification regarding the eighth qualification governing approval of a subdivision listed in the staff report. Zimmerman said there has been some question in the past with how much leeway the City has in approving or denying subdivision proposals. He explained that the City Code is clear that the eight criteria listed in the staff report are the only issues that can be evaluated when considering subdivisions. Scott Loehrer, GreenWood Design Build, Applicant, said they recently did a subdivision on Paisley Lane so he is aware of the process and the issues involved. Blum asked why the plans submitted did not include a utility plan. Loehrer stated that one lot already has a sewer connection and that permits will be required at the time of construction for all utilities. Segelbaum asked Loehrer if he learned anything from his Paisley Lane project that he would implement here. Loehrer said he didn’t think so because each project is different and they are all custom homes. Segelbaum asked if there have been issues with silt fencing, construction hours, disturbing surrounding property owners, grading, water run- Minutes of the Golden Valley Planning Commission July 10, 2017 Page 2 off, etc. Loehrer said street sweeping has been an issue after big rain events and that the City checks the grading at the end of the project. He added that run-off was more of an issue with the project on Paisley Lane than it will be with this proposal. Baker opened the public hearing. Kathy Watkins, 112 Paisley Lane, said the problems with grading of the Paisley Lane project have not been corrected. She said the builder made a basin in the backyards and when it rained it was a lake so they made a swale which directed mud to the street several times. She welcomed the Planning Commission to look at the erosion pattern and the dirt that is coming into her yard. She said the builder built the grade so high that the water can’t make it all the way to the street and she has the lowest spot so of course that is where the water goes. She referred to the trees and said the builder put two or three feet of soil on top of the tree roots so she will probably lose the tree in the front of her yard. She said the builder has done the grading in a hasty way and they haven’t shown concern for the neighboring properties. She questioned if tree removers should be licensed, bonded, and insured because she doesn’t think they were for the Paisley Lane project. She said they were the tackiest outfit she’s ever seen and they made noise on a Sunday night for three hours. A more professional company could have done the work faster without as much disturbance to the neighborhood. Jon Segner, 125 Paisley Lane, said he has similar concerns as the last speaker, in particular the amount of construction in their neighborhood. He said the drainage and water table in the neighborhood has changed permanently and that he has had water in his basement where he’s never had it before due to the number of new homes in the neighborhood. He said it doesn’t seem like the City is doing much for existing residents and that new residents are treated better. He showed the Planning Commission some photos of the new homes on Paisley Lane and the mud in the street which occurs every time it rains so their silt fences are obviously not doing their job. Segelbaum asked when the photos were taken. Segner said one photo was taken two weeks ago and the other was taken six weeks ago. He said he has called GreenWood several times and they’ve been unresponsive. He referred to another photo showing damage to his yard due to the construction of the new homes on Paisley and said he spoke with Mr. Zimmerman who suggested he talked to the developer. Instead, he fixed his yard himself and sent a bill to Mr. Loehrer. He referred to the tree removal contractors and said they had their chipper pointed toward the street and wood chips pelted his car. He said he realizes the City is fairly limited in the ability to reject a development, but he thinks the City could reject a developer. He added that GreenWood hasn’t been addressing the neighbors’ concerns and he will be filing a claim in conciliation court. Seeing and hearing no one else wishing to comment, Baker closed the public hearing. Baker asked what options the neighbors have with their complaints such as grading problems that weren’t corrected, permanent changes to the grading, and damage to trees. Zimmerman said the as built survey done at the end of a project is compared to the proposed survey submitted at the beginning in order to check the grading. He explained Minutes of the Golden Valley Planning Commission July 10, 2017 Page 3 that one of the issues staff reviews is the amount of water going onto a neighboring property which isn’t allowed to increase. Another issue is the rate of water flow so that erosion doesn’t occur. Kluchka said a lot of the issues occur while houses are being built before turf is installed and suggested there be an inspection of the grading and drainage during construction in addition to before and after construction. Zimmerman said the City’s building inspectors visit a construction site several times during a project and that there could be an opportunity to have the water resource staff visit the site during construction to watch for water and drainage issues. Segelbaum asked what the City does if the grading plan deviates from the approved plans. Zimmerman said if what was built is not what was approved, the City has the authority to require the grading/drainage be corrected to match what was approved. Baker asked at what point in the process the City says the grading/drainage needs to be corrected. Zimmerman said there is a construction management document that contractors have to sign that says they will follow all of the City Code requirements so the City can refer to that document to get issues corrected at any point in the process. Segelbaum asked if an escrow account is required in case there is damage to surrounding properties or to City property. Zimmerman said he doesn’t think there is any money deposited up front, but the City can require contractors to repair City property. Segelbaum said the Planning Commission hears the same complaints with every subdivision so it would be good to be able to address some of these issues up front. Baker told the applicant he is on notice, and the City doesn’t want to see the issues that occurred on Paisley Lane happen with this property. He said he thinks the City should consider requiring escrow accounts or penalties when things are done the way they weren’t supposed to be done. Blum agreed. Waldhauser questioned if escrow accounts could be done on a case by case basis or if it would have to apply to all construction. She said as a City service, they should be helping residents solve these types of issues. Baker agreed something needs to change to provide better service. MOVED by Kluchka, seconded by Segelbaum and motion carried unanimously to approve the proposed minor subdivision of 210 Cutacross Road subject to the following conditions: 1. The City Attorney will determine if a title review is necessary prior to approval of the Final Plat. 2. A park dedication fee of $5,550 shall be paid before release of the Final Plat. 3. A deferred special assessment of $4,900 shall be paid before release of the Final Plat. 4. Modifications to the Survey and Preliminary Plat, as outlined by the Engineering Division in the memo dated July 1, 2017, shall be made and resubmitted to the City before approval of the Final Plat. --Short Recess-- Minutes of the Golden Valley Planning Commission July 10, 2017 Page 4 2. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings No reports were given. 3. Other Business •Council Liaison Report No report was given. 4. Adjournment The meeting adjourned at 8:39 pm. ______________________________________________________ John Kluchka, Secretary Lisa Wittman, Administrative Assistant Special Meeting of the Golden Valley Planning Commission July 10, 2017 A special meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, July 10, 2017. Chair Segelbaum called the meeting to order at 6:30 pm. Those present were Planning Commissioners Baker, Blum, Kluchka, Segelbaum, and Waldhauser. Also present were Planning Manager Jason Zimmerman, Associate Planner/Grant Writer Emily Goellner, Community Development Intern Kayla Grover, and SEH Traffic Consultant Mike Kotila. Commissioners Blenker and Johnson were absent. 1. 6–6:30 pm: Open House (Transportation) 2. 6:30–8 pm: Presentation and Discussion (Transportation) Goellner stated that this Comp Plan discussion will focus on the transportation chapter of the Comprehensive Plan. She referred to the Comprehensive Plan word cloud that staff created from residents’ comments and stated that staff has incorporated the comments into the language in the transportation plan. She added that some of the themes in the transportation chapter include: supporting a dynamic town center, showcasing Golden Valley as a “green” community, emphasizing all aspects of a multi-modal transportation system, ensuring policies, procedures, and decisions are inclusive, and making important investments in infrastructure. Goellner stated that there are six goals in the transportation chapter. Goal 1 is to preserve and enhance the transportation system, goal 2 is to improve the functionality and safety of the roadway network, goal 3 is to expand the bicycle and pedestrian network in order to provide a balanced system of transportation alternatives, goal 4 is to maximize safety, comfort, and convenience for bicyclists and pedestrians, goal 5 is to support and promote increased transit usage, and goal 6 is to integrate community values and character into the transportation system. Mike Kotila, SEH Traffic Engineer, reviewed the elements of the transportation chapter which include: the travel demand forecast based on Met Council models, a roadway capacity assessment, a functional classification evaluation, transit, bicycle and pedestrian systems, airports, freight and heavy commercial vehicles, right of way preservation, access management, and implementation. Baker asked about the timing of the travel demand forecast. Kotila said he thinks it will be late summer/early fall before he gets information from the Met Council. Kotila showed the Commission a traffic volume map that showed growth amounts on certain roads. He next discussed a map that analyzes safety issues and shows crash locations. Blum asked if the severity of crashes is tracked. Kotila said yes, the severity of crashes is tracked along with the rate and frequency of crashes. Baker asked if there are examples of where changes have been made. Kotila discussed changes made to Medicine Lake Road and Douglas Drive and several other intersections and Special Meeting of the Golden Valley Planning Commission July 10, 2017 Page 2 configurations where improvements have been made. Baker asked why only four years of data is being shown. Kotila said the data loses relevance over time and after improvements have been made. Goellner stated that the City Council appointed an 11-member task force to help with the bicycle and pedestrian planning. She explained that the task force’s recommended plan includes: goals, objectives, and policies, a map of improvements, guidance for types of bicycle facilities, and guidance for intersection improvements. The recommended goals for the Comp Plan include: expanding the bike and pedestrian network to provide a balanced system of modes/alternatives and to maximize safety, comfort, and convenience for all ages and abilities. She stated that some of the recommended objectives and policies include: better north-south routes, connections to destinations such as Brookview, light rail, and schools, removing barriers and gaps, Highway 55 crossings, adding bike racks, safety and comfort in general, compatibility between modes, consistent facility design, and wayfinding signage. She showed a map from the City’s web site that allowed people to add comments/concerns about the bike and pedestrian system. Goellner referred to a map of the bicycle and pedestrian network which shows existing and proposed bikeways and sidewalks and explained the task force recommendations for facility routes and types included: community feedback, safety concerns on existing roads, right of way width available, traffic speeds and volumes, owner/operator of roadways, reconstruction or repaving project schedules, and the cost of facility construction and maintenance. Segelbaum asked if staff and the task force looked at other cities to see how it compared to their bicycle and pedestrian networks. Goellner said yes, they looked at several other cities’ plans and that Staff and the task force also looked at the age of Golden Valley’s infrastructure. She added that the number of routes proposed is similar to other communities. Kluchka asked if this network supports the downtown west circulation concept. Goellner referred to the network map and stated that there are some existing sidewalks in that area, but the proposed network map adds some connections to the Luce Line trail. She added that this plan will hopefully create more human activity and less vehicle traffic in this area. Waldhauser asked if the regional multi-use trail shown as a purple dashed line on the map is an active railway. Goellner said yes, and added that it could look like the Kenilworth corridor in southwest Minneapolis where there is active rail with a trail next to it. Baker asked about the owner of that railway. Goellner said she thinks CP Rail owns it. Baker asked if the City talked to CP about this proposed trail. Zimmerman said he doesn’t think so, but staff wanted to identify it on the network map as a potential north/south trail. Baker said he doesn’t want to only go after the “low hanging fruit” with this Comp Plan update and he would hate to overlook something just because it might be hard to address. Blum referred to the signed bike routes and asked if there will be any changes with the pavement or anything else besides signs. Goellner said there has been discussion about Special Meeting of the Golden Valley Planning Commission July 10, 2017 Page 3 stenciling the pavement but those costs can get high and they aren’t visible in the winter so the recommendation is to stick with signs for now. Baker said he hopes stenciling is reconsidered in the future. Kluchka agreed and said stencils make bikers feel safer so the City might want to reconsider stenciling the street over installing signs. Waldhauser said it also helps drivers be more aware of where bikers might be. Blum noted that bicycle signage is recommended on every block and suggested that they might not be necessary on every block on the lower volume routes. Kotila said the value of signed bike routes would be greatest when the other more permanent facilities are in place and become connections between other established routes. Kluchka said he feels the Commissioners’ comments were negated. He said the comments were to make sure there are more markings on the street and not signs in order to make bicyclists and drivers more comfortable and to have less visual impact on the neighborhoods they are in. He said he doesn’t want to hear a justification for signage, he wants the Commissioners comments to be validated. Blum asked how the City coordinates with the County on the proposed changes or ideas the City has and at what point the City lets residents know, and how residents stay a part of the process. Kotila said the County works with City staff to implement projects they do in the City. Kluchka asked if there is something in the transportation plan that discusses the type of traffic such as truck traffic, etc. He asked what level of drone flight delivery system management the City needs to be considering. Kotila said drone flight delivery is evolving quickly and there is nothing defined in the plan at this point to manage drone flight. He added that freight movement is something that is considered in the Comp Plan. Segelbaum referred to the bike and pedestrian network map asked how changes to the sidewalk plan came about versus the changes to the bike routes. Goellner stated that there are a lot of existing sidewalks on busier roads so the focus was on adding sidewalks where necessary to other roads that don’t currently have them. Waldhauser asked if there was any consideration given to public accesses through commercial districts and parking lots and how pedestrians navigate through those sites. Goellner said staff focuses on that more with new developments. Kluchka referred to goal two, objective four and noted that it says “identify system deficiencies” and asked how system deficiencies is defined. Kotila explained that a system deficiency might be the capacity of the roadway being deficient, or a safety deficiency where corrective action is necessary. Kluchka said he noted that several people at the open house talked about speeding being an issue in their neighborhood and asked if there has been any thought to offering an incentive to people who report speeding. Kotila said he is not aware of a tool that would allow citizens to accurately report speeding. Blum said Commissioner Kluchka’s idea is a good way to help with code enforcement in general. Baker opened the meeting to public comments. Special Meeting of the Golden Valley Planning Commission July 10, 2017 Page 4 Dawn Hill, 2000 Kelly Drive, asked about the “un-use” of stop signs and said that 10 or 15 years ago there was discussion about taking some stop signs out along Olympia so cars don’t stack up. She said she thinks it is a good idea to consider where it is appropriate to have stop signs and where it isn’t so that they are more meaningful. Wendy Rubinyi, 1325 Maryland Avenue North, said the Comprehensive Plan means something the City wants to have that is ideal and a vision to improve the community as a whole. She said the details are important but the bigger vision is missing from the Comp Plan. She questioned how to get people to the City’s commercial areas and asked where the crossings are on Highway 55 which is a huge blockade. She suggested greenways across Highway 55 in order to make Golden Valley a destination rather than a pass- through. She said Golden Valley needs to be seen as destination and a community to stay in, do business in, and live in. Billy Binder, 2700 Major Avenue North, said Hennepin County changed Winnetka Avenue from a four lane road to a three lane road which will cut accidents by 50% according to the County. Also, the three lane road made room for bike lanes. He said Winnetka would be even safer if signs were put up. He said the City turned down free bike lane street signs from Hennepin County because of maintenance and aesthetic reasons which doesn’t make sense to him. He said the Harrison community has voted to eliminate parking on the north side of Glenwood from Xerxes to Aldrich to enable the County to put in bike lanes. He agreed that the City can do better with its bike plan and we should be a leader not a follower. He added that he would like the bike plan to have a visionary narrative, he would like it to be a free standing document, and he would like an active, motivated citizen group to implement it. Ian Black, 924 Adeline Lane North, referred to the discussion about bike signs and said in his experience signs are usually ignored by cars so the situation is dangerous for bikers. He stated that if the City really wants to improve bike paths there needs to be increased spacing or a divider between bikes and cars. Shelley Maasch, 5011 Circle Down, said she would like an educational program implemented about who has the right of way when a person is walking on a sidewalk. Seeing and hearing no one else wishing to comment, Baker closed the public comment period. Baker asked Kotila to address the question about modifying the use of stop signs. Kotila explained that the current practice is to review complaints and traffic control issues in a uniform way at the City’s traffic committee meetings. Kluchka asked how to increase the priority of north/south trail connections in the Comp Plan. Kotila said there is an implementation tool exercise that will be a work task for staff. Kluchka asked about improving access in commercial areas in the bike and pedestrian plan. Kotila said staff is addressing that in a small area plan approach as development occurs. Special Meeting of the Golden Valley Planning Commission July 10, 2017 Page 5 Baker said Golden Valley is a big bicycling city and that the City should really be doing more regarding the construction of dedicated bike lanes. Waldhauser referred to the comments in the agenda materials about the interest in giving all residents different ways of navigating the City with emphasis on the growing senior population, disabled individuals, and children. She stated that she does not like sidewalks that go right up to the curb and that is predominately what Golden Valley has. She said she would like to see more emphasis on what the City can do to make sidewalks more safe and comfortable to use. She added that she would also like to see more done with transit or shuttles to help people who need it make short trips, etc. Kotila said the transit section of the transportation section of the Comp Plan addresses those types of issues. Blum asked what justifies separating the sidewalks from the edge of curb with trees or landscaping. He said added trees would help mitigate the amount of impervious surface and questioned if there could be a goal that would help make tree lined streets a possibility. Baker said there is a potential connection between the transportation chapter of the Comp Plan and the chapter that includes waste management and the way the City allows trash haulers to use the streets. He said it is a transportation issue as much as it is a waste management issue so he would like to see organized hauling in the transportation chapter. Baker referred to the periodic updating of traffic signal phasing and timing and asked how periodically that updating occurs. Kotila stated that sometimes it takes a major change in land use or traffic patterns before change occurs. He said there is regular maintenance that occurs on the signal system and suggested that timing and phasing be part of that regular review. Kluchka asked the rules regarding traffic signals could be made public. Kotila said yes. The meeting adjourned at 7:54 pm. ______________________________________________________ John Kluchka, Secretary Lisa Wittman, Administrative Assistant Minutes of a Regular Meeting of the Golden Valley Board of Zoning Appeals April 25, 2017 A regular meeting of the Golden Valley Board of Zoning Appeals was held on Tuesday, April 25, 2017, at City Hall, 7800 Golden Valley Road, Golden Valley, Minnesota. Chair Perich called the meeting to order at 7 pm. Those present were Members Maxwell, Nelson, Orenstein, Perich and Planning Commission Representative Baker. Also present were Associate Planner/Grant Writer Emily Goellner and Administrative Assistant Lisa Wittman. I. Approval of Minutes – February 28, 2017, Regular Meeting MOVED by Orenstein, seconded by Maxwell and motion carried 3 to 2 to approve the February 28, 2017, minutes as submitted. Baker and Nelson abstained. II. The Petition(s) are: 6484 Westchester Circle Meredith Freeman, Applicant Request: Waiver from Section 11.21, Single Family Zoning District, Subd. 11(A)(1) Front Yard Setback Requirements •3.23 ft. off of the required 35 ft. to a distance of 31.77 ft. at its closest point to the front yard (north) property line. Purpose:To allow for the construction of a garage addition. Request: Waiver from Section 11.21, Single Family Zoning District, Subd. 11(A)(3)(a) Side Yard Setback Requirements •4.37 ft. off of the required 15 ft. to a distance of 10.63 ft. at its closest point to the side yard (east) property line. Purpose:To allow for the construction of a garage addition. Goellner referred to a survey of the property and explained the applicant’s proposal to construct a third garage stall addition on the northeast side of the existing garage. She stated that the proposed addition would be located 31.77 ft. at its closest point to the front yard property line rather than the required 35 ft. and 10.63 ft. at its closest point to the side yard property line rather than the required 15 ft. Maxwell asked if the applicant has considered moving the proposed addition back 3 ft. to possibly avoid needing a variance. Goellner said she hasn’t calculated what the Minutes of the Golden Valley Board of Zoning Appeals April 25, 2017 Page 2 distances would be if the garage addition was moved back 3 ft. However, the proposed garage addition is 11 ft. wide by 22 ft. deep so if the addition were made smaller it might accommodate more storage, but not a car. Baker asked if the back corner of the proposed garage addition meets the setback requirements. Goellner said yes. Maxwell said that is why he thinks that if the proposed addition were pushed further back on the lot the applicant might not need a variance. Meredith Freeman, Applicant, stated that she can’t fit two cars in the existing garage so the proposed third stall will allow their two cars to fit and some space for storage. She stated that she can’t move the proposed addition back because there is a sun porch with windows all along the back, a door would have to be relocated, and there is a retaining wall behind the existing garage. She added that the location she is proposing would make the addition cohesive with the existing garage. Nelson asked why two cars don’t fit in the existing garage. Freeman explained that there are cabinets on the back wall and that a mudroom area inside the house juts into the garage space so car doors can’t open if there are two cars in the garage. Orenstein asked the applicant if she has considered removing the cabinets. Freeman said the space would still be too tight for two cars. Nelson explained that the Board doesn’t typically grant front yard variance requests but in this case the existing house is already in the front setback area so she feels comfortable with the front yard variance request. She referred to the side yard variance request and asked the applicant if just enough width could be added to the existing garage to make it work for two cars. Freeman stated if she did that she would have to add a beam at significant cost and she is trying to be as cost effective as possible. Baker asked about the slope in the back yard. Freemen showed the Board some photos and explained how the back yard slopes downward so building a shed for additional storage won’t work. Maxwell asked if there are other unique circumstances in this case. Freeman stated that if she could push the proposed garage addition back on the lot she would but it is not cost effective with the location of the existing sunroom. She added that the house next door is approximately 30 ft. away so it won’t impact them, and aesthetically the addition won’t change the look of the house very much. Nelson said she doesn’t understand why the existing garage can’t be made slightly wider in order to get a better functioning garage. Freeman said it is not practical, or as cost effective to just make the existing garage wider. Goellner added that the applicant could expand the width of the existing garage 7 ft. without needing a side yard variance. Freeman reiterated that if she just expands the existing garage she would have to put in a beam. She explained that she is not proposing to remove the exterior wall of the existing garage, she is just planning on have an opening between the existing garage and the proposed new garage stall. Minutes of the Golden Valley Board of Zoning Appeals April 25, 2017 Page 3 Perich opened the public hearing. Seeing and hearing no one wishing to comment, Perich closed the public hearing. Baker said he agrees with Nelson that in this case he is not concerned about granting a front yard variance since the existing house is already too close to the front property line. Maxwell said he is uncomfortable granting a front yard variance for a third garage stall. Nelson said she is sympathetic that the applicant can’t fit two cars in the existing garage, but she feels there are other options. Perich said he thinks a 7 ft. wide garage addition might look weird and would affect the character of the neighborhood more than a third garage stall. Maxwell said if the garage addition is pushed back further a smaller side yard variance would be needed. He said if there are options that require less of a variance he would consider that, but he is not comfortable with this proposal. Baker noted that the applicant bought a house in which the garage was poorly designed and questioned if this is a case of “buyer beware.” Nelson agreed and said she has her real estate clients specifically consider the size of the garage in homes they are looking at. Perich asked about the size of a typical two-stall garage. Goellner said 22 ft. x 22 ft. is a standard size two-stall garage. Maxwell stated that a car isn’t 22 feet long and said the length of the proposed additional could be smaller and moved back without losing the sunroom. Goellner said the applicant would probably still need a variance in that case. Freeman said her concern is making the addition look appropriate for the house. She added that if she moved the garage back three feet she would have to add an additional three feet of driveway. Baker suggested moving the mudroom wall back into the house instead of having it bump out into the garage space as way to make the existing garage more functional. Freeman said that would eliminate her mudroom and that she would have space for two cars, but would have no storage space. Baker said many homes don’t have additional storage space. Nelson reiterated that she feels ok about the front yard variance request, but not with what is being proposed for the side yard. She said she would feel differently if the applicant had a one-stall garage. Freeman said she understands, but that other homes in the area have three garage stalls so it would not be out of character with the neighborhood. Nelson noted that those other homes may not have needed a variance to build a third garage stall. Perich stated that the Board could vote on the requested variances or table the proposal to allow the applicant to try to come up with a proposal that requires smaller variances. Baker asked if there is any benefit to tabling this proposal. Goellner stated that if the Board is not willing to grant a variance for a third garage stall it would be better to indicate that now rather than tabling the request. Minutes of the Golden Valley Board of Zoning Appeals April 25, 2017 Page 4 Freeman said she is not thinking about moving the existing sunroom and that the Board is asking her to spend money on things that don’t need to be fixed when what she is proposing won’t affect anybody. Orenstein said he thinks there are options that haven’t been considered. MOVED by Maxwell, seconded by Nelson and motion carried unanimously to approve the variance request for 3.23 ft. off of the required 35 ft. to a distance of 31.77 ft. at its closest point to the front yard (north) property line to allow for the construction of a garage addition. MOVED by Nelson, seconded by Baker and motion carried unanimously to deny the variance request for 4.37 ft. off of the required 15 ft. to a distance of 10.63 ft. at its closest point to the side yard (east) property line to allow for the construction of a garage addition. III. Other Business Goellner reminded the Board that their annual report is scheduled to be on the May 9 Council/Manager agenda. IV. Adjournment The meeting was adjourned at 7:47 pm. _______________________________________________________ David Perich, Chair Lisa Wittman, Administrative Assistant Human Rights Commission July 25, 2017 Meeting Minutes Page 1 of 4 MINUTES Human Rights Commission (HRC) Golden Valley City Hall 7800 Golden Valley Road Golden Valley, Minnesota 55427 Council Conference Room July 25, 2017 Commissioners present:Kyle Pettersen-Scott, Chair Maurice Harris, Vice Chair Adam Buttress Teresa Martin Andrew Ramlet Isaac Mintzer Gloria Peck Commissioners absent:Jonathan Burris Staff:Kirsten Santelices, Human Resources Director The meeting was convened at 6:37 pm by Chair Pettersen-Scott. Introductions Commissioners, including new Student Commissioner Mintzer, and Staff introduced themselves. Student Commissioner Ramlet stated this is last meeting as a Student Commissioner. Guest Citizens introduced themselves as Kathy Vaaler and Barb Prindle. APPROVAL OF AGENDA Commissioner Martin added an announcement to New Business. Motion to approve agenda with addition by Commissioner Peck, second by Commissioner Ramlet. Carry 7-0. APPROVAL OF May 23, 2017 REGULAR MEETING MINUTES Motion by Commissioner Peck to approve amended minutes reflecting corrections. Second Martin. Carry 7-0. OLD BUSINESS ACLU Model State and Local Law Enforcement Policies and Rules Pettersen-Scott recapped the homework for commissioners to review the nine proposed policies from the ACLU and the Golden Valley policing policies, and come today to discuss and decide if the commission would like to make any recommendations at the Council/Manager meeting. Martin asked for point of clarification on what type of recommendations the HRC can make. Staff Santelices clarified that the HRC can make any recommendations for the Council to review. Pettersen-Scott followed up that the HRC can make an explicit recommendation, and would like to see the commission have a discussion and make a thoughtful and meaningful recommendation. Pettersen-Scott further stated that the commission cannot mandate or require the Council to do anything, but can make a recommendation to review. Commissioner Peck stated she reviewed items one and two from the model policy and did not see a downside to implementing those items. Commissioner Martin asked for clarification on the term Human Rights Commission July 25, 2017 Meeting Minutes Page 2 of 4 “policy,” rather than a “practice.” Santelices confirmed that “policies and procedures” are standards or expectations that others are held accountable to hold. Vice Chair Harris followed up that policies and procedures can lead to disciplinary action if not completed, while practice is something that is done, but there are no consequences. Santelices further stated that a “practice” is less formal than a “policy,” which typically has a procedure attached. Pettersen-Scott requested Citizen Vaaler to share any updates on additional cities who have adopted these policies. Vaaler stated, “I still don’t know.” Vaaler continued to share an article from an ACLU magazine stating over 633 counties had adopted policies nationwide. Commissioner Martin asked for clarification on the term “freedom city” rather than “sanctuary city.” Vaaler stated that a freedom city is one that adopted all nine of the policies, though some cities have already had similar policies in place. The nine model policies were written because violations had happened, and mostly in highly populated areas such as California and Arizona. Vice Chair Harris shared that Massachusetts Supreme Judicial Court ruled that ICE detainer requests based on immigration are illegal. Harris read from Impartial Policing Policy and recommended adding “immigrant status” to the policy under item 1B of the Impartial Policing Policy. Pettersen-Scott requested confirmation of Harris’ recommendation, to which Harris confirmed recommendation of adopting ACLU model policies one and two. Commissioner Martin shared Impartial Policing policy that references to fourth amendment, which is mentioned in ACLU model policy one. Martin further shared 1B and noted that it does not include “immigration status,” which gives the opportunity to add to the current policies in place. Commissioner Peck asked for clarification on Fourth Amendment and its applications to “non- residents and/or illegal aliens.” Commissioners Harris and Martin researched and read the amendment, which confirmed it was applicable to “persons,” with no mention of citizenship or legal status. Commissioner Martin requested Citizen Vaaler to speak to whether or not the Fourth Amendment had been brought up in previous conversations with City Manager or Police Chief, and how it applies to the suggested model policies. Vaaler stated belief in the Golden Valley Police department’s current practices, including that as a practice the GV Police do not ask about immigration status. Martin pointed out that policy does not specifically refer to immigration status. Chair Pettersen-Scott stated would like to recommend numbers one, two, and four from model policies. Number four pertaining specifically to ICE, not local law enforcement departments. Commission members discussed implications of implementing number four in Golden Valley and how that would impact the department’s ability to work with other jurisdictions, as well as the implications of officers not identifying themselves as agents. Commissioner Mintzer recommended the policy apply only to federal jurisdictions. Commissioners continued to discuss potential recommendations, and which of the nine policies should be included in the final recommendation to the Council. It was confirmed that item six would not be included, and that items five, seven, and nine could be addressed with a statement added to an existing policy. Further, Commissioner Ramlet suggested not focusing on item three, as it was explained to have happened very rarely, or would be highly unlikely. Citizen Frindle stated that sometimes it is best to make preventative policies, rather than wait until the situation calls for it. Commissioners asked next step in the process to make recommendations to Council. Santelices stated that the HRC can write out recommendations to be read before Council, but must be voted upon tonight to be considered at the Aug 8 meeting. Santelices shared recap of recommendations stated by the Commissioners in order of stated importance. Santelices read the four recommendations to Commissioners, who made slight language changes. Final reading secured a motion to vote, made by Commissioner Martin, and second by Commissioner Mintzer. Vote to approve recommendation to Council, as read by Santelices, carried 7-0. Human Rights Commission July 25, 2017 Meeting Minutes Page 3 of 4 Co-Sponsor PTSD Event Pettersen-Scott requested Peck to recap the request of Crystal/New Hope League of Women Voters to co-sponsor a program on post-traumatic stress disorder, showing the film “Buried above Ground,” with discussion after. Commissioners Peck and Pettersen-Scott shared experience watching the film, and Commissioner Martin motioned to co-sponsor the event. Second by Peck. Motion carried 7-0. Staff Santelices will request due date for Newsletter, and Commissioner Peck will send information that HRC would like to include about the event in the Newsletter. The HRC will continue the conversation about potential contributions, beyond sharing in the newsletter, and including financial, at the August HRC meeting. Comprehensive Plan Chair Pettersen-Scott requested the plan be emailed to all Commissioners, be reviewed, and come back together to make recommendations, if any, at a future meeting. Santelices will send plan or link to the website to Commissioners, and determine deadline for Commission recommendations. NEW BUSINESS Commissioner Martin shared item of interest on Women’s Congress Conference Nov 3-5. Martin will send information to interested Commissioners. Martin also requested adding the following to the August HRC agenda: Martin Luther King Sweet Potato Comfort Pie Day and 2017-2018 HRC budget. Commissioner Ramlet shared appreciation for time spent on HRC, and Commissioners shared gratitude for service, and praise for dedication. OLD BUSINESS August Agenda Topics Comprehensive Plan Discussion Post-Traumatic Stress Disorder Event ADJOURN Motion by Commissioner Peck, second by Commissioner Harris to adjourn the meeting at 8:27 pm. Motion carried 7-0. _______________________________ Kyle Pettersen-Scott, Chair ATTEST: _________________________________ Kirsten Santelices, Staff Liaison Approved by HRC: August 22, 2017 Human Rights Commission July 25, 2017 Meeting Minutes Page 4 of 4 ADDENDUM: Human Rights Commission People Power Policy Recommendations for Council 1.The HRC recommends that the council consider adopting ACLU “model policies” number one and number two. •Policy One: “(County/City/State) officials shall require a judicial warrant prior to detaining an individual or in any manner prolonging the detention of an individual at the request of U.S. Immigration and Customs Enforcement (ICE) or Customs and Border Protection (CBP).” •Policy Two: “(County/City/State) officials shall not arrest, detain, or transport an individual solely on the basis of an immigration detainer or other administrative document issued by ICE or CBP without a judicial warrant.” 2.The HRC recommends that the council consider adding “immigration status” to the City Impartial Policing Policy under Section 1B. •Section 1B: “Except as provided in paragraph (c.) officers shall not consider race, ethnicity, national origin, gender, sexual orientation and religion in establishing either reasonable suspicion or probable cause.” 3.The HRC recommends the council consider adopting ACLU “model policy” number eight, memorializing current GV Police practices. •Policy Eight: “Any person who alleges a violation of this policy may file a written complaint for investigation with (oversight entity).” 4.The HRC recommends that the council consider current Impartial Policing policy, which states that officers should follow the guideline: “Introduce or identify yourself to the citizen and state the reason for the contact as soon as practical, unless providing this information will compromise officer or public safety,” while reviewing ACLU “model policy” number four. •Policy Four: “To the extent ICE or CBP has been granted access to (County/City/State) facilities, individuals with whom ICE or CBP engages will be notified that they are speaking with ICE or CBP, and ICE or CBP agents shall be required to wear duty jackets and make their badges visible at all times while in (County/City/State) facilities.” Golden Valley Human Services Fund (GVHSF) Meeting Minutes July 10, 2017 Attendees:Denise La Mere-Anderson, Aaron Black, Andrea MacArthur, Kathryn Frommer, Stephanie Devitt, Peder Hanson, Elissa Heilicher Not Attending:Alan Ingber, Katie Hart, Hilmer Erickson, Scott Charlesworth-Seiler, Sarah Meyerring Call to Order:La Mere-Anderson called the meeting to order at 6:51 PM Agenda Changes or Additions: •GVHSF Strategic Planning session •GV Finance Update •2018 Sponsorship Planning •GVHSF Social Outing June 12, 2017 Minutes:MacArthur moved and Heilicher seconded the motion to approve minutes from June 12. The motion passed unanimously. Agenda/Discussion Topics: Golf / Lawn Bowling Event: o New sponsors since last meeting: Rudy Luther, Anytime Fitness, BNC Bank, Best & Flanagan, Gurstel Law o Melody Hanson from HUG to speak at lunch as a recipient of GVHSF funding o Agreed to sell golf mulligans day-of for $5 each to raise additional $ Allocation Packets for Funding: o Allocation packets are on the GV website and completed applications are due August 24 at 4 PM. o Action required:Commissioners should reach out to agencies/programs and invite them to apply. We want to continue to have diversity among applicants and recipients. o Action required:At August meeting, review the application review and decision making criteria and process. Determine whether we use the same rubric/scoring tool as last year or if we want to make changes. Agree to and finalize process. GVHSF Strategic Planning Session: o Tentative date of 10/9. Commissioners agreed to a facilitated strategic planning session (with an external facilitator) to clarify our mission/vision; identify commissioner roles and responsibilities, and commit to goals for 2018 - 2020. o Action required:We will need about 2.5 hours for a strategic planning workshop and thus need to determine if we use 10/9 scheduled meeting time (and start early / serve dinner) or if we schedule a secondary date for this workshop. o Action required:Approximately 30 minutes of pre-work per commissioner required and will be provided four weeks in advance of session. o Action required: Need to confirm date, time, facilitator, and location. Facilitator Jean Nitchals is tentatively secured for Oct. GV Finance Update: o Sue Virnig, GV Finance Director, unable to join GVHSF commission meeting. o Open items for Sue include: 501(c)(3) designation and options for funding non-501(c)(3) such as Robbinsdale Schools bus program for summer school o Credit card payment options for “on the go” events – i.e., registration at Run the Valley; Golf Classic; or while participating in other local city events o Action required:Please submit questions for Sue to denisemlamere@gmail.com. Denise will coordinate a list of finance questions and share with Brian/Sue for follow up. 2018 Sponsorship Planning: o Many local businesses are planning their 2018 budgets in fall of 2017. If we want to solicit new corporate sponsors, we need to develop a plan to approach sponsors before year end. o Action required:Denise & Andrea will meet to create a sponsorship “wish list” for 2018 and beyond that can serve as the basis for this work to be presented to the commission at the August meeting. o Action required: Discuss at August meeting. Assign commissioner(s) to lead this work. GVHSF Social Outing: o Discussed options/opportunities for a social event to welcome new commissioners and allow commissioners to get to know one another o Action required:Discuss at August meeting to determine interest in pursuing. Assign commissioner to lead coordinating event if there is interest. Adjournment:Hanson motioned to adjourn the meeting, Black seconded the motion. The meeting was adjourned at 7:40 PM. Respectfully submitted, Denise La Mere-Anderson GVHSF Chair Brian Erickson, Staff Liaison GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting, Minutes July 24, 2017 Commissioners Present: Tracy Anderson, Tonia Galonska, Lynn Gitelis, Dawn Hill and Larry Johnson Staff Present: Eric Eckman, Public Works Specialist; Claire Huisman, Administrative Assistant Also Present: Council Member Larry Fonnest and Abby Finis, Great Plains Institute Absent: Commissioners Jim Stremel and Debra Yahle Call to Order Chair Hill called the meeting to order at 6:30 pm. Approval of Regular Meeting Minutes MOVED by Gitelis, SECONDED by Galonska, and the motion carried unanimously to approve the minutes of the June 26, 2017 regular meeting. Resilience and Sustainability Plan Abby Finis presented the Resilience and Sustainability Draft Plan for the Commissions’ review and discussion. Comments included the following: •A description of the GreenStep Cities program and relation to the Resilience Plan should be added to the Introduction. •Possibly include the implementation strategies of each goal under the “goals, objectives, and policies” section instead of a separate implementation section. (Staff to check with Planning and Communications on this formatting.) •Implementation strategies should be rearranged in a logical order and should follow that order in Table 1: Summary of Implementation Strategies. •It was noted that the subject of automobiles affecting the environment and infrastructure will be discussed in the Transportation Chapter of the Comp Plan. •Goal 2 should reference “State Building Code” within its implementation strategies. •Under Goal 5, the language regarding “fuel/charging stations” will be changed to “alternative fuel/charging stations” or similar language. •The question “What is an energy/climate action plan?” should be modified and placed in a more appropriate area of the plan and not between Goals 1 and 2. •In Table 1, change the column labeled “Ongoing?” to something more appropriate. •Several punctuation and spelling errors were noted and will be corrected. MOVED by Galonska, SECONDED by Johnson to approve the draft Resilience and Sustainability Plan as amended and submit to City Council for approval and incorporation into the 2040 Comprehensive Plan. Motion passed with 4 yes and 1 no. GreenStep Cities Inventory – Tabled Review Best Practices 1, 2, 3, 14, 20, 23, 26, 27, 28 Minutes of the Environmental Commission July 24, 2017 Page 2 of 2 Program/Project Updates Eckman discussed Xcel Energy’s Community Energy Report for 2016 and showed graphs comparing the data on energy consumption and CO2 emissions with the 2015 report. These graphs will be added to the website under Solar Energy. A group of volunteers has adopted a small open space in the Bassett Valley to remove noxious weeds and invasive species and replace with native shrubs, perennials and grasses. It was suggested by Commissioner Galonska to take before and after pictures of this project for a future article which would aid to encourage more volunteer groups. Also discussed was the Minneapolis Park and Rec Board’s pilot project to utilize goats to control invasive vegetation species in its park system. Council Updates Council member Fonnest stated that the Council approved a $3,500 budget for the Environmental Commission to use in 2018 for programming and educational purposes. Other Business Commissioner Johnson told of his idea to possibly work with the Planning Commission to host an educational Buckthorn public event. Adjourn MOVED by Galonska, SECONDED by Anderson, and the motion carried to adjourn the meeting at 8:31 pm. Claire Huisman Administrative Assistant Commissioners and city staff present: City Commissioner Alternate Commissioner Technical Advisory Committee Members (City Staff) Crystal Guy Mueller, Vice Chair Absent Mark Ray Golden Valley Absent Jane McDonald Black Tom Hoffman Medicine Lake Clint Carlson Gary Holter Absent Minneapolis Michael Welch NA (vacant) Liz Stout Minnetonka Mike Fruen Absent Tom Dietrich New Hope Absent Absent Megan Albert Plymouth Jim Prom John Byrnes Derek Asche Robbinsdale Absent Wayne Sicora Richard McCoy, Marta Roser St. Louis Park Absent Patrick Noon Erick Francis Administrator Laura Jester, Keystone Waters Engineer Karen Chandler, Barr Engineering Recorder Dawn Pape, Lawn Chair Gardener Legal Counsel Troy Gilchrist, Kennedy & Graven Presenters/ Guests/Public Lucius Jonett and Ed Matthiesen (Wenck Associates), John and Jeanne Starr (Plymouth residents), John and Mary Ephardt (Plymouth residents) Bassett Creek Watershed Management Commission Minutes of Regular Meeting Thursday July 20, 2017 8:30 a.m. Golden Valley City Hall, Golden Valley MN BCWMC July 20, 2017 Meeting Minutes Page 2 of 7 1. CALL TO ORDER AND ROLL CALL On Thursday July 20, 2017 at 8:31 a.m. in the Council Conference Room at Golden Valley City Hall (7800 Golden Valley Rd.), Vice-Chair Mueller called to order the meeting of the Bassett Creek Watershed Management Commission (BCWMC) and asked for roll call to be taken. 2. CITIZEN FORUM ON NON-AGENDA ITEMS None. 3. APPROVAL OF AGENDA Administrator Jester requested adding item 5F to consider adopting a resolution authorizing the Commission’s engineer to execute conditional licensing agreement. MOTION: Alternative Commissioner Jane McDonald Black moved to approve the agenda as amended. Commissioner Fruen seconded the motion. Upon a vote, the motion carried 6-0 [Cities of New Hope, Minneapolis and Robbinsdale absent from vote]. 4. CONSENT AGENDA No discussion. MOTION: Alternative Commission Jane McDonald Black moved to approve the consent agenda and Commissioner Fruen seconded the motion. Upon a vote, the motion carried 6-0 [New Hope, Minneapolis and Robbinsdale absent from vote]. The following items were approved as part of the consent agenda: the June 15, 2017 Commission meeting minutes, the July 2017 financial report, the payment of invoices, setting the Technical Advisory Committee meeting for Aug. 4, 2017, setting a public hearing on the 2018 CIP project for Sept 21, 2017, and a project at 1820 Major Dr. N, Golden Valley. The general and construction account balances reported in the July 2017 Financial Report are as follows: Checking Account Balance $630,985.56 TOTAL GENERAL FUND BALANCE $630,985.56 TOTAL CASH & INVESTMENTS ON-HAND (7/12/17) $3,460,793.47 CIP Projects Levied – Budget Remaining ($4,473,990.33) Closed Projects Remaining Balance ($1,013,196.86) 2012-2016 Anticipated Tax Levy Revenue $10,014.74 2017 Anticipated Tax Levy Revenue $643,220.55 Anticipated Closed Project Balance ($359,961.57) [Commissioner Welch arrives.] 5. BUSINESS A. Consider Approval of 90% Design Plans for Plymouth Creek Restoration Project (CIP 2017CR-P) Engineer Chandler noted that this is the second time the Commission has seen these restoration project plans BCWMC July 20, 2017 Meeting Minutes Page 3 of 7 made by the City of Plymouth’s engineering consultant, Wenck Associates. The Commission conditionally approved the 60% design plans at the June meeting. The Commission Engineer’s comment letter on the 60% plans requested additional information about some issues. Engineer Chandler said she was pleased with the way Wenck addressed most of the comments. She walked through the following comments and responses from Wenck. • An increase in the flood elevation had not yet been addressed by Wenck. Mr. Matthiesen (Wenck) noted that cross vanes will be removed from the design. Engineer Chandler noted she was much more comfortable with that situation. • Regarding estimated pollutant removals, the Commission Engineer concurred with Wenck’s response that the total reduction in pollutant loading as a result of the project is estimated as 90,800 pounds per year total suspended sediment and 52.2 pounds per year total phosphorus, as estimated in the feasibility study. • Regarding educational signage in the park/disc golf course, Engineer Chandler pointed out that depending on a scout or volunteer to complete the signage for the Plymouth Creek restoration project might result in a significant lag in getting the sign installed, since there is currently no one lined up to take on this project. • At the last meeting, there was a discussion about a need for a table/graphic showing disc golf course- related project components and costs versus other restoration features and costs. Wenck included a breakdown of disc golf course-related project costs versus stream restoration costs with the 90% plans. • More information was provided regarding the tree survey and tree removals: 57 larger-diameter trees (10- inch diameter or larger) are needed for the project (for use in restoration measures); 53 of the 83 trees slated for removal fit this criterion, so an additional four trees will need to be removed for use in the project. The four trees would be selected from the “harvest if needed” trees in the tree survey. • There was an open house about the project on June 26, 2017 with seven people in attendance. Five attendees were from the Park Place Apartments and they had questions pertaining to the water level of the wetland upstream of the project. Two attendees, John and Jeanne Starr (3450 Fernbrook Ln N.), also attended the open house. The Starrs have concerns about the steep slope of their property that leads into the creek, and whether the project would address the overall slope stability as well as the conservation area on an adjacent property and whether that prevents removal of trees. • The Commission Engineer noted that several trees slated for removal in a particular area downstream of Fernbrook (reach 3) likely don’t need to be removed because the trees are not located in an actively eroding area, the trees are located in a conservation area, and the stream restoration measures in this area may not require additional sunlight. • The Commission Engineer recommended approval of the 90% plans with several comments as shown in the Engineer’s memo. At the request of Commissioner Welch, Commission Legal Counsel Gilchrist provided information about the conservation agreement or covenant between two property owners (including the Starrs) and St. Paul Companies. He noted it is not unusual for private developers to have agreements with adjacent landowners and that this agreement seeks to preserve vegetation, including trees, and limits the developer’s ability to build on the site. He noted the city’s drainage and utility easement along the creek allows the city to perform the type of work proposed in this project. [Alternate Commissioner Sicora arrives.] Plymouth resident John Ebhardt voiced his concerns about plans for an access road in front of his house. Mr. Asche clarified that the access road is a temporary, dirt road that will be replanted with shrubs but may be BCWMC July 20, 2017 Meeting Minutes Page 4 of 7 utilized again in the future to maintain the project. Another resident, John Starr, added that he is concerned about the conservation area and honoring the agreement that’s in place. He voiced concerns about not having enough documentation about the project, about how the proposed tree removal may significantly alter the natural area, and how the big woods habitat for foxes and owls may be destroyed. Mr. Asche explained that the City of Plymouth does want to respect the conservation area and that saving trees from unnecessary removal is a priority. There was some discussion about the process used for removing trees and possible damage to the understory. Engineers from Wenck explained the situation, noting that it’s better for water quality if some trees are taken out in order to establish grasses to control erosion. There was further discussion about tree removals and whether or not some trees may be near the end of their lifecycle. Commissioner Welch requested that staff extend every courtesy to adjacent landowners in understanding and addressing their concerns about the project, and to work towards a design that satisfies everyone. He noted that the primary driver of the project should be to improve water quality with consideration for riparian health. There was discussion about the costs of various project components, including the costs of disc golf course improvements to enhance and protect stream restoration measures vs. stream stabilization measures themselves. Mr. Asche noted that various measures are needed to control golf course traffic away from streambanks. There was also a discussion about the disc stop poles and their high cost and some discussion about other techniques that could be used to protect trees. Commissioners asked that the City of Plymouth consider their ability to share in the costs of items that may be more related to improving/protecting the park or upland trees as opposed to items that directly improve water quality or protect stream restoration features. Commissioners asked that the 90% plans be brought back to the August meeting with any revisions resulting from conversations with landowners. B. Receive Update on Proposed Revisions to Lakeview Park Pond CIP Project Administrator Jester reported that at the April Commission meeting a plan amendment was proposed to utilize funds originally slated for a water quality improvement project in Lakeview Park to instead purchase flood- prone homes. She reported that the City of Golden Valley received additional DNR funding to acquire homes and that the CIP funds are no longer needed to purchase homes. Further, she reported that in the future, these CIP funds may be requested if the stormwater pond slated for this area can remove more pollutants than required to meet the road reconstruction project pollutant removals (above and beyond). C. Consider Adoption of Minor Plan Amendment to Update Capital Improvement Program Administrator Jester explained that at the April meeting, the Commission submitted a minor plan amendment to review agencies to update the CIP table in the plan. She reminded Commissioners that the Metropolitan Council, Department of Natural Resources (DNR), Department of Agriculture, and Board of Water and Soil Resources (BWSR) had no comments. At the April meeting, the Commission extended the comment period until June 28, 2017 to accommodate Hennepin County’s timeline. The Hennepin County Commissioners approved the minor plan amendment in June. Administrator Jester recommended approval of the minor plan amendment with changes to Table 5-3 in the CIP program. MOTION: Commissioner Welch moved to approve the minor plan amendment and Commissioner Prom seconded the motion. Upon a vote, the motion carried 8-0 [New Hope was absent from vote]. D. Consider Recommendations from Aquatic Plant Management/Aquatic Invasive (APM/AIS) Species Committee Administrator Jester reported that the APM/AIS Committee had been working hard over the last year (eight BCWMC July 20, 2017 Meeting Minutes Page 5 of 7 meetings) to discuss these issues. She noted the committee included participation from a variety of organizations and representatives of lakes including: DNR, Three Rivers Park District, Minneapolis Park and Recreation Board, Hennepin County, Metropolitan Council, Parkers Lake, Sweeney Lake, Medicine Lake, BCWMC Commissioners, Administrator Jester, and Commission Engineers Chandler and Rattei. Administrator Jester provided background information about discussions and presentations during committee meetings and reviewed the types of projects the committee recommends for a Commission role. She noted that projects with a primary objective of improving water quality or aquatic habitat, or projects that protect the function of the BCWMC Flood Control Project should have Commission involvement. Projects with a primary objective of improving recreation or protecting human health and safety should have Commission involvement, but only as a partner with other organizations. She then walked through recommendations #1 – 5. The first item reviewed was early detection training, which the committee identified as a high priority because of its high impact for little effort. The committee recommended that the Commission cooperate with other organizations to train groups or individuals on early detection of AIS in all water bodies. Possible Commission activities include advertising training sessions, helping to recruit participants, assisting with venue coordination, reimbursing registration costs for Commissioners and active volunteers, and providing some funding. Because training programs and curricula already exist, the Commission should not develop its own program. The second item presented was early detection monitoring. The committee recommended that the Commission purchase $600 worth of zebra mussel sampler plates (approximately 50 plates) with 2017 APM/AIS funds. These supplies would be used by Citizen Assisted Monitoring Program (CAMP) volunteers and lake residents who live on “Priority 1” lakes and CAMP lakes. Further, the Commission should cooperate with other organizations and/or actively recruit and train volunteers to detect zebra mussels on all Priority 1 lakes, aiming for at least one volunteer in each lake quadrant. Finally, the committee recommended that the Commission recruit one “AIS captain” per lake to field calls and questions from volunteers and to collect samples, as needed, to reduce time spent by the Commission administrator. It was noted this monitoring is also listed as a high priority because of the high impact for relatively little effort. The third recommendation presented is the rapid response plan development. The committee recommends that the Commission begin developing a rapid response action plan for key species (including zebra mussels and starry stonewart) in Priority 1 lakes using the 2017 APM/AIS budget (up to $15,000). The committee recommends that the Commission request a proposal from the Commission Engineer to develop lake-specific rapid response plans that considers infestation thresholds for action, considers experience and recommendations of the DNR and other organizations, assigns responsible parties, and lists possible funding partners for plan implementation. This recommendation is also a high priority so that the Commission, cities, and other organizations are poised to respond to infestations efficiently and effectively. The fourth recommendation is the rapid response to new infestations. The committee recommends that the Commission consider following the rapid response plan guidance, once developed. The fifth recommendation is regarding inventories and studies. It was noted that “inventories and studies” could include a detailed inventory of all AIS, an assessment of the proximity of AIS to BCWMC water bodies, an analysis of various pathways of AIS into the BCWMC, and an assessment of vulnerability of each water body to various AIS. The committee recommends that additional water quality parameters be added to routine BCWMC monitoring starting in 2018 to assess the vulnerability of water bodies to harboring AIS. It is estimated that this additional work will cost $2,800 in 2018 and could be drawn from the APM/AIS budget. MOTION: Alternative Commissioner McDonald Black moved to approve recommendations one through five from the Aquatic Plant Management/Aquatic Invasive Species Committee and Commissioner Welch seconded the motion. Upon a vote, the motion carried 8-0 [New Hope was absent from vote]. E. Receive Information on 2018 Clean Water Fund Grant Request for Proposals Administrator Jester reported that there is less funding available for Clean Water Fund grants this year and that two categories of grants were removed from the program this year. She reported that she and Commission Engineer Chandler do not recommend applying for grant funds for the 2018 Winnetka Pond Dredging Project BCWMC July 20, 2017 Meeting Minutes Page 6 of 7 because the project is not likely to score well and the time involved in generating a grant application is considerable. The Commission agreed that no Clean Water Fund grant application be developed this year. Administrator Jester did note, however, that the native plant buffer on Winnetka Pond might be eligible for a Hennepin County Opportunity Grant. F. XP-SWMM Model Administrator Jester reported that the Commission Legal Counsel and Commission Engineer had developed a conditional use license agreement for use of the BCWMC XP-SWMMM model. She requested that the Commission adopt a resolution allowing the Commission Engineer to be the signatory representing the Commission on the license agreement. Commissioner Welch commented that deviations from the agreement should be considered by the Commission Legal Counsel. Alternate Commissioner Sicora asked for clarification about whether the model or a program is being shared. He advised that the language should be revised so it’s clear that entities are being allowed to use the modeling data and that the Commission is not supplying the XP-SWMM software itself. Commission Legal Counsel recommended changes to the resolution and agreement to reflect discussion above. MOTION: Commissioner Welch moved to adopt the resolution, as amended and Commissioner Carlson seconded the motion. Upon a vote, the motion carried 8-0 [New Hope was absent from vote]. 6. COMMUNICATIONS A. Administrator’s Report i. Report on Invitation to Participate in Local Government Water Roundtable Workgroup Administrator Jester reported that she has tentatively accepted (with Chair de Lambert’s approval) BWSR’s invitation to be one of two administrators representing watershed management organizations on the local government water roundtable workgroup for a limited time. She noted her attendance would be expected at no more than three day-long meetings to discuss the creation of a pilot program for a performance- based watershed implementation funding program. MOTION: Commissioner Welch moved to approve Administrator expenditures up to $2,500 for participation on the roundtable and Alternative Commissioner McDonald Black seconded the motion. Upon a vote, the motion carried 8-0 [New Hope was absent from vote]. Administrator Jester also encouraged participation in the Governor’s 25% by 2025 town hall meetings and announced that registration is open for the Water Resources Conference. B. Report from Chair Vice Chair Mueller reported that Neill Elementary School in Crystal vastly improved the infiltration in their parking lot and should be commended by the Commission. Vice Chair Mueller also noted his written comments in item 7C (in “Information Only”) regarding the Commission’s recent decision to significantly revise the water quality requirements for linear projects. C. Commissioners i. Report on Minneapolis Park and Recreation Board Ecological Systems Plan Technical Advisory Committee Commissioner Welch reported that he attended a meeting of this group in late June and that the Minneapolis Park and Recreation Board is developing an ecological management plan. He reported they have an ambitious schedule to finish the plan by end of year. He noted that although it is not a high priority for BCWMC, he felt BCWMC needed to be involved and that he would attend meetings as he’s able. BCWMC July 20, 2017 Meeting Minutes Page 7 of 7 D. TAC Members i. Receive Update on City of Minnetonka Local Water Management Plan Development Tom Dietrich with the City of Minnetonka reported that the city is developing its local water management plan using Barr Engineering as a consultant. Commissioner Welch noted that this puts the Commission Engineer in a tough position and that Barr shouldn’t review its own work so an outside consultant may be needed. Administrator Jester noted that one option, to keep costs low, is for her to review as much of the Minnetonka and Golden Valley LWMPs as possible and to hire a different consulting firm “on retainer” to assist with reviewing more technical aspects of the plans. Commissioners liked this idea. E. Committees No reports. F. Legal Counsel i. Commission Legal Counsel Gilchrist reported that the Commission will not be served in the registration action mentioned at last month’s meeting as the matter is outside of the Commission’s jurisdiction. G. Engineer i. Commission Engineer Chandler reported that they were contacted by a doctoral student requesting data on aquatic plant surveys, which they supplied with little effort. 7. INFORMATION ONLY (Information online only) A. CIP Project Updates: Available Online http://www.bassettcreekwmo.org/projects B. Grant Tracking Summary and Spreadsheet C. Comments from Commissioner Mueller on Application of MIDS in Linear Projects D. Governor Dayton’s 25% by 2025 Clean Water Initiative – Town Hall Meetings E. WCA Notice of Application, Plymouth 8. ADJOURNMENT The meeting was adjourned at 11:00 a.m. ________________________________________ ______________________________________________ Signature/Title Date Signature/Title Date Executive Summary For Action Golden Valley City Council Meeting September 5, 2017 Agenda Item 3. D. 1. Authorize Purchase of Brookview Outdoor Planters Prepared By Rick Birno, Director of Parks and Recreation Summary The new Brookview includes outdoor planters on the decks and patio areas. As part of the scope of service for the design of the new Brookview, furniture, fixtures and equipment (FF&E) are recommended for the facility. The project architect, HGA, provides this service and has submitted the following recommendation for approval for the new Brookview: Outdoor Planter Quotes Received: Outdoor Ore $37,338.61 Outdoor Planterworx $37,521.16 The expense for the outdoor planters is budgeted in the Brookview project. Staff is recommending City Council approve the outdoor planter purchase in the amount of $37,338.61 from the Ore Company. Ore outdoor designs are thoughtfully constructed, establish harmony and keep the focus on nature. Every aspect of their work speaks to their dedication to creativity, authenticity, sustainability, and community building. The Ore Company celebrates innovation and diversity. The Company is committed to fighting inequality and discrimination and actively support organizations that promote human rights, environmental awareness, and the arts. A 50% deposit will be paid on approval of the purchase. Recommended Action Motion to authorize staff to purchase outdoor planters from the Ore Company for the new Brookview for an amount of $37,338.61. Executive Summary For Action Golden Valley City Council Meeting September 5, 2017 Agenda Item 3. D. 2. Authorize Purchase of Brookview Common Area, Office and Restaurant Furniture Prepared By Rick Birno, Director of Parks and Recreation Summary The new Brookview includes office and meeting room furniture, common area furniture and restaurant furniture. As part of the scope of service for the design of the new Brookview, furniture, fixtures and equipment (FF&E) are recommended for the facility. The project architect, HGA, provides this service and has submitted the following furniture purchase recommendations from state contract manufacturers. All state contract information for each manufacturer is noted below. General Office Products has been hired by HGA to organize the furniture purchase from all the manufacturers and the total quote is below: State Contract Quote Received: General Office Products $313,947.47 State Contract Manufacturers are: Hightower - #CNR-01280 - Steelcase - #031715-STI - Coalesse - #031715-STI - OFS - R142213 - Gunlocke - #R142206 - KI - #031715-KII - HBF - #R142206 - Falcon - #CNR-01321 - Magnuson Group - #07-37 The expense for all furniture is budgeted in the Brookview project. Staff is recommending City Council approve the office and meeting room furniture, common area furniture and restaurant furniture through the state contracts for purchase in the amount of $313,947.47 from General Office Products. A 50% deposit will be paid upon approval of the purchase. Recommended Action Motion to authorize staff to purchase Brookview furniture from General Office Products on state contracts for an amount of $313,947.47. Executive Summary For Action Golden Valley City Council Meeting September 5, 2017 Agenda Item 3. D. 3. Purchase Engine Driven Snow Blower Prepared By Tim Kieffer, Public Works Maintenance Manager Marshall Beugen, Street and Vehicle Maintenance Supervisor Summary The 2017-2021 Capital Improvement Program includes $110,000 for the purchase of an engine driven snow blower (V&E-073, page 33) that attaches to the 908 Loader Unit #402. The previous snow blower was sold due to high maintenance and repair costs. At that time, staff considered the high cost for replacement impractical. Similar models on the State Contract are approximately $82,000. Vendors are now producing smaller models making it affordable and cost effective. Staff will utilize this equipment for snow removal along six bridge decks, 82 cul-de-sacs, trails and ice rinks. It will also be used during extreme winters to remove excessive wing rows keeping the roads from narrowing. Staff solicited quotes from contractors for the purchase of one 639D Fair Snocrete Snow Blower. The results are as follows: Trueman Welters $69,925 Midwest Service and Sales $78,250 Recommended Action Motion to approve the purchase of Fair Snocrete 639D Snow Blower from Trueman Welters in the amount of $69,925. Executive Summary For Action Golden Valley City Council Meeting September 5, 2017 Agenda Item 3. D. 4. Purchase Vibratory Asphalt Combo Roller Prepared By Tim Kieffer, Public Works Maintenance Manager Marshall Beugen, Street and Vehicle Maintenance Supervisor Summary The 2017-2021 Capital Improvement Program includes $45,000 for the purchase of a vibratory asphalt combo roller (V&E-021 page 25). The Vibratory Asphalt Combo Roller is utilized for proper compaction of asphalt patches and overlays. The combo roller has one steel drum and four pneumatic tires. This configuration allows for maximum compaction with a better finish. The 2002 Ingersoll Rand DD28 Dual Steel Roller meets replacement criteria set forth in the City’s vehicle replacement policy and Vehicle Condition Index (VCI). The VCI index is a tool utilized to assess all vehicles and equipment scheduled for replacement and any vehicle/equipment scoring 28 points and above meets the category of “needs immediate consideration.” The 2002 Roller due for replacement scored 28 points. Vehicle Index Condition Qualifies for Replacement 23-27 Needs Immediate Attention 28 and Over Replacing 2002 Ingersoll Rand DD28 Dual Steel Roller VCI 28 The National Intergovernmental Purchasing Alliance Company (National IPA) has awarded the following contract: National IPA Contract Item Vendor Amount #161534 Caterpillar Model CC24B Ziegler Caterpillar $49,551 NJPA Member Discount ($7,704) Total Purchase $41,847 Recommended Action Motion to approve the purchase of Caterpillar CC24B Vibratory Asphalt Combo Roller from Ziegler Caterpillar in the amount of $41,847. Executive Summary For Action Golden Valley City Council Meeting September 5, 2017 Agenda Item 3. D. 5. Approve Re-bid and Authorize Contract for Bid Package #32 - Retaining Walls & Stone for Brookview Project Prepared By Rick Birno, Director of Parks and Recreation Summary Bid Package #32 (Retaining Walls and Stone) was rejected by staff in the initial bid process for Brookview. The initial bid came in well over budget for the Retaining walls and stone work. Staff decided to reject this bid and work with Adolfson & Peterson (A&P) to redesign the scope and re- bid. Adolfson & Peterson (A&P) developed and advertised a construction re-bid package for retaining walls and stone for the Brookview project. Bid packets were officially opened on June 22, 2017. The estimated construction budget for retaining walls and stone is $150,000.00. The low bid for this work is $172,665.00 which is $22,665.00 over the estimated project budget for this scope. A&P has conducted post-bid interviews with the bidders and based on their findings recommends the low bid contractor. The additional $22,665.00 will be expensed to the project contingency fund. Specific re-bid package results are attached to this memo and included in the Letter of Recommendation. Attachments •Adolfson & Peterson Letter of Recommendation for Contract Award (1 page) •June 22, 2017, Bid Package 32: Retaining Walls & Stone Results (1 page) Recommended Action Motion to approve re-bid package #32 for retaining walls and stone by authorizing the City Manager to sign contract, contingent on City Attorney review, for the Brookview Construction project. August 29th, 2017 Mr. Rick Birno Director of Parks & Recreation City of Golden Valley 7800 Golden Valley Drive Golden Valley, Minnesota 55427 RE: Brookview Community Center Letter of Recommendation for Contract Award Dear Mr. Birno, Adolfson & Peterson Construction (AP) is pleased to provide this Letter of Recommendation for Contract Awards for bids received on June 22nd, 2017 for Brookview Community Center. AP recommends the City of Golden Valley award a contract to the following contractor: Bid Package 32: Retaining Walls & Stone Margolis Company 295 West Larpenteur Roseville, MN 55113 Base Bid: $172,665.00 The estimated construction budget for this scope was $150,000.00. The bid result is over budget by $22,665.00 AP has conducted post-bid interviews with the bidders and based on our findings, recommend the above contractor for contract award. Should you have any questions, please do not hesitate to contact me. Regards, Carl Rinta Senior Project Manager Adolfson & Peterson Construction cc: Justin Wang - HGA Jack Webber – AP Zach Johnson – AP Tim Maher - AP Enc: Bid Tabulation Summary Page 1 of 1 8/29/2017 4:02 PM Br o o k v i e w C o m m u n i t y C e n t e r 22 J u n e 2 0 1 7 a t 2 : 0 0 P M Bi d P a c k a g e 3 2 : R e t a i n i n g W a l l s & S t o n e Bi d d e r B i d T O T A L BA S E B I D COMMENTS Se c u r i t y 1 2 3 4 1 2 3 4 1 2 3 4 5 6 Ma r g o l i s X 1 7 2 , 6 6 5 . 0 0 NO A D D E N D U M S A C K N O W L E D G E D - AD D E M D U M S D O N O T A F F E C T T H I S S C O P E O F WO R K St r u c t u r e s , I n c X X X X 2 3 6 , 0 6 4 . 9 6 Ma r g o l i s X 1 7 2 , 6 6 5 . 0 0 L O W B A S E B I D AV E R A G E C O S T 20 4 , 3 6 4 . 9 8 A V E R A G E C O S T St r u c t u r e s , I n c X X X X 23 6 , 0 6 4 . 9 6 H I G H B A S E B I D ES T I M A T E A M O U N T $1 5 0 , 0 0 0 . 0 0 DI F F E R E N C E B E T W E E N B I D A N D E S T I M A T E -$ 2 2 , 6 6 5 . 0 0 Ad d e n d u m s Ac k n o w l e d g e U n i t P r i c e s A l t e r n a t e s Executive Summary For Action Golden Valley City Council Meeting September 5, 2017 Agenda Item 3. E. Receipt of July 2017 Financial Reports Prepared By Sue Virnig, Finance Director Summary The monthly financial report provides a progress report of the following funds: ∼General Fund Operations ∼Conservation/Recycling Fund (Enterprise Fund) ∼Water and Sewer Utility Fund (Enterprise Fund) ∼Brookview Golf Course (Enterprise Fund) ∼Motor Vehicle Licensing (Enterprise Fund) ∼Storm Utility Fund (Enterprise Fund) ∼Equipment Replacement Fund (Capital Projects Fund) ∼Brookview Center (Special Revenue Fund) ∼Building Improvement Fund (Capital Projects Fund) ∼Park Improvement Fund (Capital Projects Fund) General Fund Operations: As of July 2017, the City has $1,379,632 of fund balance to balance the General Fund Budget. Attachments •July 2017 General Fund Financial Reports (2 pages) •July 2017 Conservation/Recycling Fund (1 page) •July 2017 Water and Sewer Utility Fund (1 page) •July 2017 Brookview Golf Course (1 page) •July 2017 Motor Vehicle Licensing (1 page) •July 2017 Storm Utility Fund (1 page) •July 2017 Equipment Replacement Fund (1 page) •July 2017 Brookview Center Fund (1 page) •July 2017 Building Improvement Fund (1 page) •July 2017 Park Improvement Fund (1 page) Recommended Action Motion to receive and file the July 2017 Financial Reports. Over % 2017 July YTD (Under)Of Budget Budget Actual Actual Budget Expend. 001 Council $359,710 17,823 184,887 ($174,823) 51.40% 003 City Manager 816,815 50,369 389,087 (427,728) 47.63% 004 Transfers Out 850,000 0 850,000 0 100.00% (1) 005 Admin. Services 1,869,145 116,378 892,640 (976,505) 47.76% 006 Legal 155,000 16,052 69,457 (85,543) 44.81% (2) 007 Risk Management 305,000 0 176,842 (128,158) 57.98% 011 General Gov't. Bldgs.583,635 30,683 267,662 (315,973) 45.86% 016 Planning 362,450 23,160 177,065 (185,385) 48.85% 018 Inspections 791,310 45,397 365,015 (426,295) 46.13% 022 Police 5,885,265 399,425 2,985,404 (2,899,861) 50.73% 023 Fire 1,336,825 92,985 727,853 (608,972) 54.45% 035 Physical Dev Admin 304,310 20,850 160,312 (143,998) 52.68% 036 Engineering 803,380 65,455 374,887 (428,493) 46.66% 037 Streets 1,609,730 77,200 693,475 (916,255) 43.08% 066 Park & Rec. Admin.719,970 53,332 397,953 (322,017) 55.27% 067 Park Maintenance 1,170,340 80,322 635,405 (534,935) 54.29% 068 Recreation Programs 418,845 34,028 208,386 (210,459) 49.75% TOTAL Expenditures $18,341,730 $1,123,459 $9,556,330 ($8,785,400)52.10% (1) This transfer was made in June, 2017. (2) Legal services are billed thru June. City of Golden Valley Monthly Budget Report - General Fund Expenditures July, 2017 (unaudited) Division 58.00% Over % 2017 July YTD (Under)of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $14,814,685 7,502,092 7,511,003 ($7,303,682)50.70% (1) Licenses 217,365 13,650 223,674 $6,309 102.90% Permits 902,475 163,502 1,799,520 $897,045 199.40% Federal Grants 0 6,184 12,395 $12,395 State Aid 268,380 133,818 157,242 ($111,138)58.59% (2) Charges For Services: General Government 19,000 14,309 43,177 $24,177 227.25% Public Safety 154,175 12,950 88,344 ($65,831)57.30% Public Works 150,800 15,471 99,140 ($51,660)65.74% Park & Rec 385,350 37,224 224,278 ($161,072)58.20% Other Funds 791,500 83,637 443,691 ($347,809)56.06% Fines & Forfeitures 300,000 25,965 196,094 ($103,906)65.36% (3) Interest On Investments 75,000 0 0 ($75,000)0.00% (4) Miscellaneous Revenue 233,000 20,078 119,904 ($113,096)51.46% Transfers In 30,000 2,500 17,500 ($12,500)58.33% (5) TOTAL Revenue $18,341,730 $8,031,380 $10,935,962 ($7,405,768)59.62% Notes: (1) Payments are received in July, December, and January (delinquencies). (2) Police Training will be paid in August. Safe and Sober is billed on time spent. (3) Fines/Forfeitures are thru for June 2017. (4) Investment income is allocated at year end. (5)Transfers are monthly. Percentage Of Year Completed City of Golden Valley Monthly Budget Report - General Fund Revenues July 2017 (unaudited) Over 2017 July YTD (Under)% Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 61,230 0 0 (61,230)0.00% Recycling Charges 382,520 34,101 194,982 (187,538)50.97%(2) Miscellaneous Revenues 8,000 0 0 (8,000) Interest on Investments 4,000 0 0 (4,000)0.00%(1) Total Revenue 455,750 34,101 194,982 (260,768)42.78% Expenses: Recycling 466,795 22,626 210,565 (256,230)45.11%(3) Total Expenses 466,795 22,626 210,565 (256,230)45.11% (1) Interest Earnings are allocated at year-end. (2) Includes utility billings thru July 2017. (3) Republic Services are billed thru June. City of Golden Valley Monthly Budget Report - Conservation/Recycling Enterprise Fund July 2017 (unaudited) Over 2017 July YTD (Under)% Budget Actual Actual Budget Current Revenue Water Charges 4,432,200 650,000 2,345,521 (2,086,679)52.92% Emergency Water Supply 183,600 31,437 113,543 (70,057)61.84% Sewer Charges 3,410,000 363,526 1,854,503 (1,555,497)54.38% Meter Sales 8,000 6,151 16,211 8,211 202.64% Penalties 110,000 2,393 94,487 (15,513)85.90% Charges for Other Services 90,000 134,946 179,513 89,513 199.46% State Water Testing Fee Pass Through 45,500 4,109 23,141 (22,359)50.86% Sale of Assets 10,000 25,200 55,058 45,058 550.58% Franchise Fees 400,000 0 400,000 0 100.00% Certificate of Compliance 75,000 8,100 45,075 (29,925)60.10% Interest Earnings 15,000 0 0 (15,000)0.00% Total Revenue 8,779,300 1,225,862 5,127,052 (3,652,248)58.40% Expenses: Utility Administration 2,279,610 367,497 1,998,617 (280,993)87.67% Sewer Maintenance 2,809,045 201,570 1,495,953 (1,313,092)53.25% Water Maintenance 4,772,390 346,006 2,013,053 (2,759,337)42.18% Total Expenses 9,861,045 915,073 5,507,623 (4,353,422)55.85% City of Golden Valley Monthly Budget Report - Water and Sewer Utility Enterprise Fund July, 2017 (unaudited) Over 2017 July YTD (Under)% Budget Actual Actual Budget Current Revenue Green Fees 852,460 172,760 540,754 (311,706)63.43% Driving Range Fees 151,955 37,750 128,440 (23,515)84.53% Par 3 Fees 165,000 38,080 109,562 (55,438)66.40% Lawn Bowling 45,000 18,658 38,879 (6,121)86.40% Pro Shop Sales 90,000 14,320 49,940 (40,060)55.49% Pro Shop Rentals 285,000 56,229 169,177 (115,823)59.36% Concession Sales 415,000 88,454 282,287 (132,713)68.02% Other Revenue 80,150 7,105 76,000 (4,150)94.82% Interest Earnings 5,000 0 0 (5,000)0.00%(1) Less: Credit Card Charges/Sales Tax (46,000)(7,634)(14,149)31,851 30.76% Total Revenue 2,043,565 425,722 1,380,890 (662,675)67.57% Expenses: Golf Operations 715,020 78,935 440,379 (274,641)61.59%(2) Course Maintenance 1,020,780 76,098 594,042 (426,738)58.19% Pro Shop 125,220 8,933 83,704 (41,516)66.85% Grill 307,840 61,767 230,002 (77,838)74.71% Driving Range 59,695 14,198 50,180 (9,515)84.06% Par 3 Course 24,995 5,829 15,204 (9,791)60.83% Lawn Bowling 21,245 2,055 8,223 (13,022)38.71% Total Expenses 2,274,795 247,815 1,421,734 (853,061)62.50% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end. City of Golden Valley Monthly Budget Report - Brookview Golf Course Enterprise Fund July, 2017 (unaudited) opened March 31 Over 2017 July YTD (Under)% Budget Actual Actual Budget Current Revenue Interest Earnings 2,000 0 0 (2,000)0.00%(1) Charges for Services 423,165 37,440 287,244 (135,921)67.88% Total Revenue 425,165 37,440 287,244 (137,921)67.56% Expenses: Motor Vehicle Licensing 424,720 32,603 223,192 (201,528)52.55% Total Expenses 424,720 32,603 223,192 (201,528)52.55% (1) Interest Earnings are allocated at year-end. City of Golden Valley Monthly Budget Report - Motor Vehicle Licensing Enterprise Fund July 2017 (unaudited) Over 2017 July YTD (Under)% Budget Actual Actual Budget Current Revenue Interest Earnings 50,000 0 0 (50,000)0.00%(1) Interest Earnings-Other 0 279 2,066 2,066 Storm Sewer Charges 2,375,000 203,185 1,289,314 (1,085,686)54.29% Bassett Creek Watershed 0 0 0 0 Miscellaneous Receipts 207,775 0 16,988 (190,787) State Grant - Other 0 0 276,188 276,188 Total Revenue 2,632,775 203,464 1,584,556 (1,048,219)60.19% Expenses: Storm Utility 3,527,930 399,467 2,669,375 (858,555)75.66%(2) Street Cleaning 128,000 427 47,466 (80,534)37.08% Environmental Control 317,565 21,261 168,247 (149,318)52.98% Debt Service Payments 0 49,742 49,742 49,742 0.00%(3) Total Expenses 3,973,495 470,897 2,934,830 (1,038,665)73.86% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end and. (3) Debt service payments will be reimbursed by TIF. City of Golden Valley Monthly Budget Report - Storm Utility Enterprise Fund July, 2017 (unaudited) 2017 Equipment Replacement Fund (CIP) - Fund 5700 2017 July YTD Budget Total Actual Remaining Revenues: Proceeds - Certificate of Indebtedness 800,000 815,000 815,000 15,000 Sale of Assets 35,000 0 48,000 13,000 Miscellaneous 0 0 4,396 4,396 Interest Earnings (allocated at year end)28,831 0 0 (28,831) Total Revenues 863,831 815,000 867,396 3,565 Expenditures: Program #Project Number Project Name 5700 Bond Expenditures 0 8,476 8,476 (8,476) 5701 V&E-001 Marked Squad Cars (Police)80,000 0 154,764 (74,764)(3) (1)5702 V&E-002 Computers and Printers (Finance)105,000 3,805 51,323 53,677 V&E-021 Vibratory Asphalt Roller (street)45,000 0 0 45,000 5762 V&E-026 Pickup Truck (Park)40,000 0 29,660 10,340 5760 V&E-037 Aerial Ladder (Fire)400,000 0 52,243 347,757 V&E-038 Streetscape Banners (Street)25,000 0 0 25,000 5747 V&E-070 Single Axle Dump Truck (Street)225,000 112,087 112,087 112,913 V&E-073 Sidewalk Snowblower (Street)110,000 0 0 110,000 5786 V&E-083 Passenger Vehicle (Fire)40,000 32,089 32,089 7,911 5757 V&E-099 Asphalt Hot Box (Street)45,000 0 30,737 14,263 V&E-108 Unmarked Police Vehicle (Police)40,000 0 0 40,000 5771 V&E-120 Field Line Painter 20,000 0 14,565 5,435 V&E-121 Tasers (Police)16,000 0 0 16,000 V&E-126 Tack Sprayer (Street)60,000 0 0 60,000 5746 V&E-128 Utility Tractor (Park)105,000 0 101,241 3,759 V&E-130 Rotary Mower (Park)25,000 0 0 25,000 V&E-135 Body Cameras/Dash Cams/Software (Police)220,000 0 0 220,000 (2) V&E-150 Asset Management Software 60,000 0 0 60,000 Total Expenditures 1,661,000 156,457 587,185 793,815 (1) Computers are replaced every 4-5 years and purchased throughout the year based on available time. (2) In 2016, a transfer was made to the equipment replacement fund to purchase video dash cams and body cameras together. (3) Marked Squads include a replacement for a squad that was totaled in 2017. Over 2017 July YTD (Under)% Budget Actual Actual Budget Current Revenue Brookview CC Rentals 20,000 97 2,536 (17,464)12.68% Backyard Play Area 50,450 0 0 (50,450)0.00% Miscellaneous Revenues 5,500 0 0 (5,500)0.00% Interest on Investments 4,000 0 0 (4,000)0.00%(1) Total Revenue 79,950 97 2,536 (77,414)3.17% Expenses: General Area Rooms 167,715 1,419 14,658 (153,057)8.74%(2) Indoor Play Area 54,875 0 1,450 (53,425)2.64%(3) Banquet Facility 63,360 1,753 1,753 (61,607)2.77%(3) Total Expenses 285,950 3,172 17,861 (268,089)6.25% (1) Interest Earnings are allocated at year-end. (2) Staff Time/Supplies for Community Center Rental (3) Advertising costs for CVB brochure City of Golden Valley Monthly Budget Report - Brookview Center Special Revenue Fund July 2017 (unaudited) 2017 Buiiding Improvement Fund (CIP) - Fund 5200 2017 July YTD Budget Total Actual Remaining Revenues: Transfer from General Fund 300,000 300,000 300,000 0 Interest Earnings (allocated at year end)3,260 0 0 (3,260) Total Revenues 303,260 300,000 300,000 (3,260) Expenditures: Project Name Carpet Replacement-City Buildings 50,000 0 0 50,000 Installation of Building Security Systems 50,000 2,167 9,308 40,692 (1)Vehicle Maintenance Window Replacement 15,000 0 0 15,000 Furniture - City Buildings 50,000 0 17,310 32,690 Total Expenditures 165,000 2,167 26,618 138,382 2017 Park Improvement Fund (CIP) - Fund 5600 2017 July YTD Budget Total Actual Remaining Revenues: Transfer from General Fund 250,000 250,000 250,000 0 Park Dedication Fee 0 0 0 0 Hennepin County Youth Sports Grant 100,000 0 0 (100,000) Three Rivers Park District 325,000 0 0 (325,000) Little League/Youth Associations/Play Eq Grants 118,500 0 15,000 (103,500) Interest Earnings (allocated at year end)5,390 0 0 (5,390) Total Revenues 798,890 250,000 265,000 (533,890) Expenditures: Project Name Bleacher Replacement 25,000 0 28,111 (3,111) Park Trail and Parking Lot Imrprovements 30,000 0 0 30,000 (1)Play Structure Replacement 170,000 264,544 317,939 (147,939)(1) Ball Field Lighting 360,000 0 162,984 197,016 Outdoor Basketball and Hoop Replacement 28,000 5,604 5,604 22,396 Park Signage Replacement 10,000 0 10,622 (622) Sun Shelter Replacement/Additions 25,000 0 0 25,000 Tennis & Pickle Ball Court Resurfacing 32,000 0 0 32,000 Brookview Entrance Sign Replacement 50,000 0 0 50,000 Sidewalk Connection 25,000 0 0 25,000 Total Expenditures 755,000 270,148 525,260 229,740 (1)Three Rivers Park Grant for Schaper Park Executive Summary For Action Golden Valley City Council Meeting September 5, 2017 Agenda Item 3. F. Call for Public Hearing - Special Assessments Prepared By Sue Virnig, Finance Director Summary At this meeting, the City Council should call for a public hearing for October 3, 2017, at 6:30 pm to consider certifying the following special assessments: ∼2017 Miscellaneous Charges ∼2017 Delinquent Utility Bills Recommended Action Motion to call a public hearing for certification of special assessments for Tuesday, October 3, 2017, at 6:30 pm. From: Scott Charlesworth -Seiler Date: Sunday, August 20, 2017 7:58 AM To: Erickson, Brian; Denise LaMere Cc: Nally, Judy> Subject: GVHSF I regret to say that I must resign my position with the Golden Valley Human Services Fund (GVHSF). Though I was only recently reappointed for another term on the GVHSF, I have had changes in both my employment and personal circumstances that will prevent me from regular attendance at meetings, the time commitment to participate as an active member for events, and the energy and attention that the position deserves. I fully support the work that GVHSF does and wish the Fund and its members well with their continued efforts. Though I am unable to commit the dedicated time necessary to continue as a member, if there are times where an extra hand could assist in the work of the Fund, I may well be available, so I hope in those circumstances you will contact me. It has been an honor to participate in the work of the GVHSF on behalf of the City and the people of Golden Valley. May I please ask you pass on my resignation to those with whom it be shared along with my appreciation for the opportunity I had to participate. Thank you, Scott Charlesworth -Seiler Executive Summary For Action Golden Valley City Council Meeting September 5, 2017 Agenda Item 3. H. Approval of Plat - Tralee at Cutacross Prepared By Jason Zimmerman, Planning Manager Summary At the August 2, 2017, City Council meeting, the Council held a public hearing on the Preliminary Plat for the minor subdivision of Tralee at Cutacross (210 Cutacross Road). After the hearing, the Council approved the Preliminary Plat which will allow two lots. The Final Plat has now been presented to the City. Staff has reviewed the Final Plat and finds it consistent with the approved Preliminary Plat and the requirements of City Code. Attachments •Resolution for Approval of Plat - Tralee at Cutacross (1 page) •Final Plat of Tralee at Cutacross (1 page) Recommended Action Motion to adopt Resolution for Approval of Plat - Tralee at Cutacross. Resolution 17-49 September 5, 2017 Member introduced the following resolution and moved its adoption: RESOLUTION FOR APPROVAL OF PLAT - TRALEE AT CUTACROSS WHEREAS, the City Council for the City of Golden Valley, pursuant to due notice, has heretofore conducted a public hearing on the proposed plat to be known as Tralee at Cutacross covering the following described tracts of land: Lot 5, Block 4, Tralee WHEREAS, all persons present were given the opportunity to be heard; NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley, that said proposed plat be, and the same hereby is, accepted and approved, and the proper officers of the City are hereby authorized and instructed to sign the original of said plat and to do all other things necessary and proper in the premises. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. z / � r W / � zOm m / m� mZ0-n D / ch 0mm z z D O r-mAZ 10 Dm r m� 0 1 m z O / Z r = �------------ _ / O�z= O� --- m 0 U) Z r------- Z = Z D = m / D r 0 C mono -10 U)m / `0 / Cl - 0E>0 m C') p O z m2X� o�mm m / ON \ v', > i 0 00 zKO Cl)m z Cpz ccn m m0 o�oCO Kp �� \ /� V •� �cn AZA 0_ (nO -4mz 2z =z 02 c�2 <m zD m0 \ Z m m 0 D r gn W O ? 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Public Hearing for the Purpose of Providing Host Approval for the Issuance of Revenue Obligations by the City of Minnetonka Prepared By Susan Virnig, Finance Director Summary The City of Minnetonka on behalf of CHC Minnetonka Affordable Housing LLC has requested that the City of Golden Valley hold a public hearing on September 5, 2017, to approve a Resolution for the purpose of providing host approval for the issuance of revenue obligations by the City of Minnetonka. A public hearing is required in accordance with the requirements of the Act and Section 147(f) of the IRS and approve the issuance of the Bonds by Minnetonka to finance in part the rehabilitation of the Golden Valley Project. The City of Golden Valley has no liability in this transaction. CHC Minnetonka Affordable Housing LLC, a Minnesota limited liability company has proposed to acquire and substantially rehabilitate six (6) existing affordable townhome units located at 2100 Douglas Drive North in the City of Golden Valley, Minnesota and two (2) existing affordable townhome units located at 3354 Lilac Drive North in the City. The public hearing notice was published in the SunPost. The client has paid for all costs of the notice and the administrative charge of $500 for holding the hearing for the host city approval. A representative from Kennedy and Graven will be available to answer any questions, if needed. Attachments •Resolution Public Hearing for the Purpose of Providing Host Approval for the Issuance of Revenue Obligations by the City of Minnetonka (3 pages) •Cooperative Agreement (4 pages) Recommended Action Motion to adopt Resolution for a Public Hearing for the Purpose of Providing Host Approval for the Issuance of Revenue Obligations by the City of Minnetonka. Resolution 17-50 September 5, 2017 Member introduced the following resolution and moved its adoption: RESOLUTION CONSENTING TO AND APPROVING THE ISSUANCE, SALE, AND DELIVERY BY THE CITY OF MINNETONKA OF ITS REVENUE OBLIGATIONS; APPROVING AND AUTHORIZING THE EXECUTION OF A COOPERATIVE AGREEMENT WITH THE CITY OF MINNETONKA; AND TAKING OTHER ACTIONS WITH RESPECT THERETO BE IT RESOLVED by the City Council (the “City Council”) of the City of Golden Valley, Minnesota (the “City”) as follows: Section 1. Recitals. 1.01. Pursuant to the Constitution and laws of the State of Minnesota, particularly Minnesota Statutes, Chapter 462C, as amended (the “Act”), a municipality is authorized to issue revenue bonds to finance multifamily housing developments. 1.02. Minnesota Statutes, Section 471.656, as amended, authorizes a municipality to issue obligations to finance the acquisition or improvement of property located outside of the corporate boundaries of such municipality if the obligations are issued under a joint powers agreement between the municipality issuing the obligations and the municipality in which the property to be acquired or improved is located. Pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms of a joint powers agreement entered into through action of their governing bodies, two municipalities may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they may be exercised and the joint powers agreement may provide for the exercise of such powers by one or more of the participating governmental units on behalf of the other participating units. 1.03. CHC Minnetonka Affordable Housing LLC, a Minnesota limited liability company (the “Borrower”), has proposed that the City approve the issuance by the City of Minnetonka, Minnesota (“Minnetonka”) of one or more series of revenue obligations (the “Obligations”) in the approximate aggregate principal amount of $7,000,000. The Borrower intends to apply a portion of the proceeds of the Obligations to finance the substantial rehabilitation of six (6) existing affordable townhome units located at 2100 Douglas Drive North and two (2) existing affordable townhome units located at 3354 Lilac Drive North in the City (together, the “Project”), each constituting a multifamily housing development authorized under the terms of the Act. 1.04. The City and Minnetonka are proposing to enter into a Cooperative Agreement (the “Cooperative Agreement”) pursuant to which the City will consent to the issuance of the Obligations by Minnetonka to finance the acquisition and substantial rehabilitation of the Project, and Minnetonka will agree to issue the Obligations to finance the acquisition and substantial rehabilitation of the Project. 1.05. On the date hereof, the City Council conducted a public hearing at which a reasonable opportunity was provided for interested individuals to express their views, both Resolution No. 17-50 -2- September 5, 2017 orally and in writing on the following: (i) consent to the issuance of the Obligations by Minnetonka pursuant to the requirements of Section 147(f) of the Code and the regulations promulgated thereunder; and (ii) approval of the financing of the acquisition and substantial rehabilitation of the Project pursuant to the requirements of the Act. 1.06. The Borrower has represented to the City that the principal of, premium (if any), and interest on the Obligations: (i) shall be payable solely from the revenue pledged therefor; (ii) shall not constitute a debt of the City or Minnetonka within the meaning of any constitutional or statutory limitation; (iii) shall not constitute nor give rise to a pecuniary liability of the City or Minnetonka or a charge against its general credit or taxing powers; and (iv) shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the City or Minnetonka other than the interest of Minnetonka as set forth in one or more loan agreements to be entered into between Minnetonka and the Borrower. Section 2. Approvals. 2.01. The City Council finds that it is in the best interest of the City to approve the issuance of the Obligations by Minnetonka to finance, in part, the acquisition and substantial rehabilitation of the Project and hereby consents to the issuance of the Obligations by Minnetonka for the purposes set forth above. 2.02. The Obligations shall be special, limited obligations of Minnetonka payable solely from the revenues and security provided by the Borrower to Minnetonka and pledged to the payment of the Obligations. 2.03. The Mayor and the City Manager are hereby authorized and directed to execute and deliver the Cooperative Agreement. All of the provisions of the Cooperative Agreement, when executed and delivered as authorized herein, shall be deemed to be a part of this resolution as fully and to the same extent as if incorporated verbatim herein and shall be in full force and effect from the date of execution and delivery thereof. The Cooperative Agreement shall be substantially in the form on file with the City which is hereby approved, with such omissions and insertions as do not materially change the substance thereof, or as the Mayor and the City Manager, in their discretion, shall determine, and the execution thereof by the Mayor and the City Manager shall be conclusive evidence of such determination. 2.04. The Mayor and City Manager and other officers, employees, and agents of the City are hereby authorized and directed to prepare and furnish to bond counsel, the trustee, and the original purchaser of the Obligations certified copies of all proceedings and records of the City relating to the approval of the issuance of the Obligations, including a certification of this resolution. 2.05. The Borrower will, upon demand, reimburse the City for costs paid or incurred by the City in connection with this resolution and the Cooperative Agreement. Section 3. Effective Date. This resolution shall be in full force and effect from and after its passage. Resolution No. 17-50 -3- September 5, 2017 Approved by the City Council of the City of Golden Valley, Minnesota this 5 th day of September, 2017. _______________________ Shepard M. Harris, Mayor ATTEST: __________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. 1 First Draft August 2, 2017 COOPERATIVE AGREEMENT THIS COOPERATIVE AGREEMENT, dated as of September 1, 2017 (the “Cooperative Agreement”), is made and entered into between the CITY OF GOLDEN VALLEY, MINNESOTA, a statutory city and political subdivision of the State of Minnesota, as host city (the “Host City”), and the CITY OF MINNETONKA, MINNESOTA, a home rule charter city and political subdivision of the State of Minnesota, as issuer city (the “Issuer City”). RECITALS WHEREAS, CHC Minnetonka Affordable Housing LLC, a Minnesota limited liability company (the “Borrower”), has proposed to finance (i) the acquisition and substantial rehabilitation of forty-six (46) existing affordable townhome units located at 5400 Smetana Drive in the Issuer City (the “Elmbrooke Apartments”); and (ii) the acquisition and substantial rehabilitation of six (6) existing affordable townhome units at 2100 Douglas Drive North and two (2) existing affordable townhome units at 3354 Lilac Drive North in the Host City (the “Golden Valley Townhomes,” and together with the Elmbrooke Apartments, the “Project”); and WHEREAS, pursuant to Minnesota Statutes, Section 471.656, as amended, a city may issue obligations to finance the acquisition or improvement of property located outside of the corporate boundaries of such city if the obligations are issued under a joint powers agreement in which one or more of the parties to the joint powers agreement issue such obligations and the property is located entirely within the boundaries of one or more of the parties to the joint powers agreement; and WHEREAS, pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms of a joint powers agreement entered into through action of their governing bodies, two or more cities may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they may be exercised, and the joint powers agreement may provide for the exercise of such powers by one or more of the participating cities on behalf of the other participating cities; and WHEREAS, the Host City and the Issuer City are authorized by Minnesota Statutes, Chapter 462C, as amended (the “Act”), to issue revenue obligations to finance multifamily rental housing developments located; and WHEREAS, the Host City and the Issuer City are proposing to enter into this Cooperative Agreement pursuant to which the Host City will consent to the issuance of such revenue obligations and the financing of the Golden Valley Townhomes by the Issuer City, and the Issuer City will agree to issue such revenue obligations to finance, in part, the Golden Valley Townhomes; and WHEREAS, the revenue obligations (and any refunding obligations) proposed to be issued by the Issuer City for the benefit of the Borrower shall not constitute general or moral obligations of, or pledge the full faith and credit or taxing powers of, the Host City, the Issuer City, the State of Minnesota, or any other agency or political subdivision thereof, but shall be payable solely from the revenues pledged and assigned thereto pursuant to one or more agreements between the Issuer City and the Borrower; and 2 WHEREAS, the governing bodies of the Host City and the Issuer City have authorized the execution and delivery of this Cooperative Agreement; and NOW, THEREFORE, the Host City and the Issuer City hereby agree as follows: 1.The Issuer City will issue its (i) Multifamily Housing Revenue Bonds (Elmbrooke and Golden Valley Townhomes Project), Series 2017A (the “Bonds”), in the original aggregate principal amount of $5,850,000; and (ii) Multifamily Housing Revenue Note (Elmbrooke and Golden Valley Townhomes Project), Series 2017B (the “Note,” and together with the Bonds, the “Obligations”), in the original aggregate principal amount of $900,000. Proceeds of the Obligations will be used to finance the Project, fund any required reserves, and pay the costs of issuing the Obligations. 2.The governing bodies of the Issuer City and the Host City have conducted public hearings with respect to the financing of the Project. 3.The governing bodies of the Host City and the Issuer City have each adopted a resolution approving this Cooperative Agreement and authorizing its execution and delivery. 4.The Host City hereby consents to and approves (i) the issuance of the Obligations by the Issuer City; and (ii) the financing of the Golden Valley Townhomes by the Issuer City with the proceeds of a portion of the Obligations to be issued by the Issuer City. 5.Except to the extent specifically provided herein, the Host City and the Issuer City shall not incur any obligations or liabilities to each other as a result of the issuance of the Obligations. The Obligations shall be special, limited obligations of the Issuer City payable solely from proceeds, revenues, and other amounts specifically pledged to the payment of the Obligations. The Obligations and the interest thereon shall not constitute or give rise to a pecuniary liability, general or moral obligation, or a pledge of the full faith and credit or taxing powers of the Host City, the Issuer City, the State of Minnesota, or any political subdivision of the above, within the meaning of any constitutional or statutory provisions. 6.All costs incurred by the Host City and the Issuer City in the authorization, execution, delivery, and performance of this Cooperative Agreement and all related transactions shall be paid by the Borrower. 7.This Cooperative Agreement may not be terminated by any party so long as the Obligations are outstanding. 8.This Cooperative Agreement may be amended by the Host City and the Issuer City at any time with the consent of all parties to this Cooperative Agreement. No amendment may impair the rights of the Borrower or the holders of the Obligations. 9.This Cooperative Agreement may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute but one and the same agreement. 3 IN WITNESS WHEREOF, duly authorized officers of the Host City and the Issuer City have executed this Cooperative Agreement as of the date and year first written above. CITY OF GOLDEN VALLEY, MINNESOTA, as Host City By Its Mayor By Its City Manager 4 Execution page of the Issuer City to the Cooperative Agreement, dated as of the date and year first written above. CITY OF MINNETONKA, MINNESOTA, as Issuer City By Its Mayor By Its City Manager