10-10-17 Council/Manager Minutes OFFICIAL MINUTES
COUNCIL/MANAGER MEETING
GOLDEN VALLEY, MINNESOTA
October 10, 2017
The meeting began at 6:30 pm in the Council Conference Room.
Present: Mayor Harris and Council Members: Clausen, Fonnest, Schmidgall and Snope.
Also present were: City Manager Cruikshank, Police Chief Sturgis, Physical Development
Director Nevinski and Planning Manager Zimmerman.
1. Annual Meeting with the Golden Valley Community Foundation
City Manager Cruikshank provided highlights from the partnership with the Golden Valley
Community Foundation over the past year which included the lease approval, creation of the
art policy and board, the installation of outdoor electricity on the city hall campus, and
continued success at Golden Valley special events. Mr. Dean Penk and Mr. Luke Weisberg
were in attendance from the Golden Valley Community Foundation and said that the
Foundation appreciates the leased office space. They discussed the special events held and
said the Foundation's goal for 2018 is to better leverage private dollars for public projects
and amenities for Golden Valley residents. Mr. Penk reviewed the rules that the Foundation
must follow regarding the donation process.
The Council discussed the donation process, the difference between the Community
Foundation and the Human Services Fund, and the partnership between the Foundation and
the City including the Golden Valley Public Art Policy. Council thanked the Golden Valley
Community Foundation for their service to the City.
2. Body-Worn Camera Program
City Manager Cruikshank introduced the item. Police Chief Sturgis reviewed the body-worn
camera (BWC) trial policy, the different body-worn cameras that were included in the trial,
and the schedule of events that are lined up for the implementation of the BWCs which
include an online city webpage survey, a public open house, the required public hearing and
the consideration to purchase the hardware. Chief Sturgis also discussed the interface and
ongoing maintenance needed, the records retention schedule for the audio/video recordings,
the total cost of the project and the battery life of the units and answered questions from
Council.
The Council discussed how the policy would insure the BWCs would be on, the trial process,
the video's records retention and data practice procedures, the compatibilities between the
police squad car cameras and the body cameras and if residents need to be notified that the
cameras are on. Council directed staff to include the public hearing and consideration to
purchase the body camera hardware on the December 19 Council meeting so the decision
would be made in 2017. Council thanked the Police Department for all they do for the
residents of the City.
Official Council/Manager Minutes -2- October 10, 2017
3. Green Step/Climate Action
City Manager Cruikshank introduced the item. Public Works Specialist Eckman presented
the staff report which included the history and development of the GreenStep Cities program
and the five main topic areas in which the best practices are incorporated. These topics
include Transportation, Buildings and Lighting, Environmental Management, Land Use, and
Economic and Community Development. Mr. Eckman said the City joined the GreenStep
program as a Step 1 City in 2016, was recognized as a Step 2 City in 2017, and is currently
working towards becoming a Step 3 City in the spring of 2018. Work would continue toward
becoming a Step 4 City in the future. He said City staff has worked closely with the
Environmental Commission who have studied and recommended actions within the steps.
He added the City has completed a draft Resilience and Sustainability Plan which will be
incorporated as a chapter in the City's 2040 Comprehensive Plan. He said staff recommends
the City continue its work under the GreenStep Cities program and implement the strategies
outlined in the Resilience and Sustainability Plan. City Manager Cruikshank provided
additional information regarding the City's work on a Climate/Environmental Action plan.
The Council discussed the GreenStep City program, the City's progress in the program
including the steps needed to become a Step 4 City, the positive impact of the program on
the City and the best practices related to the energy and climate action plan. The Council
thanked the Environmental Commission and staff for their work in this program and directed
staff to continue their efforts towards becoming a Step 4 City.
4. Douglas Drive Redevelopment Plan
Planning Manager Zimmerman presented the staff report. He gave a brief history of the
Douglas Drive Corridor study report, reviewed the 2008 concept plan map, the redevelopment
plan and the 2040 Land Use Plan. Physical Development Director Nevinski answered
questions from Council regarding the homes in the area, the departure of Optum Health from
the area, and the possible establishments that may take its place including the process for
approval. City Manager Cruikshank answered questions from Council regarding possible future
projects.
The Council discussed the current Douglas Drive Corridor area, the possible future for the
Corridor, adding an area 5 to the Douglas Drive Redevelopment map, if the area should be
include retail and food establishments, and the possibility of future Tax Increment Financing
(TIF) districts. Council directed staff to not lead with TIF when a developer inquiries about the
Optum property and said the next step for the corridor's northern part is to be ready to consider
changes but not rush into them and to schedule further discussions on the other areas.
5. Board/Commission Application Process and Amendments to Guidelines for
Advisory Boards and Commission
City Manager Cruikshank reviewed the Board/Commission application process and the
advisory guidelines. He discussed possible ways of streamlining the process, the
board/commission policies from other area cities, and said the drafted policy would include
existing policy language along with comments from Council. He added that included in
streamlining of the process Council may consider not having candidate interviews before the
appointments and having the swearing in done by the Board and Commission chair or staff
liaison at the first meeting they attend instead of at a Council meeting.
Official Council/Manager Minutes -3- October 10, 2017
5. Board/Commission Application Process - continued
The Council discussed the current Board and Commission process, how to streamline it, how
to fill the vacancies for commissioners that resign within their term, better recruitment
processes for diversity, and recommended revisions to the current application process.
Mr. Cruikshank said that Council's revisions will be incorporated into the Board/Commission
application process and brought back to the next Council meeting on the consent agenda for
Council consideration.
6. Council Review of Future Draft Agendas
Mayor Harris stated he will be absent from the November 14 Council/Manager meeting.
The meeting adjourned at 9:41 pm.
t � -
She and M. Harris, ayor
ATTEST:
Kristine A. Luedke, City Clerk