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08-21-18 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber August 21, 2018 6:30 pm 1. CALL TO ORDER PAGES A. Pledge of Allegiance B. Roll Call 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. City Council Meeting - August 8, 2018 2-5 B. Approval of City Check Register 6 C. Licenses: 1. Approve General License - New/Used Vehicle Dealer 7-8 D. Minutes of Boards and Commissions: 1. Human Services Commission - July 16, 2018 9-10 2. Human Right Commission - June 26, 2018 11-13 E. Bids and Quotes: 1. Approve Purchase of a Generator 14-20 F. Approval of Establishing a School Speed Zone on Ottawa Avenue North in the Breck School Area 18-48 21-26 G. Amending the 2018 General Fund Budget for the Communications Specialist Position 18-49 27-28 H. Acceptance of Donation of a Memorial Tree for Briarwood Nature Area 18-50 29-30 I. Authorization to Sign Amended Agreement with Breck School for Community Service Officer 31-34 J. Approval of Amendment to City Manager Employment Agreement 18-51 35-37 K. Amendment to the Proclamation, Resolution and Letter of Support Policy 18-52 38-43 4. PUBLIC HEARINGS 5. OLD BUSINESS 6. NEW BUSINESS All Ordinances listed under this heading are eligible for public input. A. Authorize Purchase and Installation of Replacement of Monument Signs located on or near Brookview Park and Brookview Golf Course 44-48 B. Review of Council Calendar C. Mayor and Council Communications 7. ADJOURNMENT UNOFFICIAL MINUTES CITY COUNCIL MEETING GOLDEN VALLEY, MINNESOTA August 8, 2018 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1B. Roll Call Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian Rosenquist and Steve Schmidgall. Also present were: City Manager Cruikshank, City Attorney Cisneros and City Clerk Luedke. 1C. Presentation - Proclamation for the 50th Anniversary of 92 KQRS Classic Rock Mayor Harris presented a proclamation to representatives from 92 KQRS recognizing their 50th anniversary. Mr. Scott Jameson, Program Director, and Mr. Tom Barnard, Radio Personality, provided a brief history of the station and thanked the City for the proclamation. Council congratulated 92 KQRS on their 50 years of service. MOTION made by Council Member Clausen, seconded by Council Member Fonnest to approve the proclamation and the motion carried. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to approve the agenda of August 8, 2018, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Rosenquist, seconded by Council Member Clausen to approve the consent agenda of August 8, 2018, as revised: removal of 3H-Accept resignation from the Board of Zoning Appeals and the motion carried. 3A1. Approve Minutes of Council/Manager Meeting - May 8, 2018. 3A2. Approve Minutes of City Council Meeting - July 17, 2018 3B. Approve City Check Register and authorize payment of the bills as submitted. 3C1. Approve temporary on-sale liquor license for the Chester Bird American Legion located at 200 North Lilac for their 9th Annual Roll with American Pride Car/Motorcycle Show on August 26, 2018. 3C2. Approve temporary on-sale liquor license for PRISM located at 1220 Zane Avenue North for their Drive Out Hunger event on September 16, 2018. 3C3. Receive and file the gambling license exemption and approve the waiver of notice requirement for PRISM. 3C4. Receive and file the gambling license exemption and approve the waiver of notice requirement for Mount Olivet Careview Home. 3D. Accept for filing the Minutes of Boards and Commissions as follows: 1. Planning Commission - July 9, 2018 2. Board of Zoning Appeals - June 26, 2018 3. Environmental Commission - June 25, 2018 4. Human Rights Commission - May 22, 2018 5. Human Services Fund - June 11, 2018 6. Open Space & Recreation Commission - June 22, 2018 7. Bassett Creek Watershed Management Commission - June 21, 2018 Unofficial City Council Minutes -2- August 8, 2018 3. APPROVAL OF CONSENT AGENDA - continued 3E1. Approve purchase of 468 Galaxy HRE Modules from Metering and Technology Solutions in the amount of $99,216. 3F. Receive and file the June 2018 Financial Reports. 3G. Approve Letter of Support for Scott County’s application for funding for Highway 169 Interim Bus Service as recommended by the Highway 169 Mobility Study. 3H. Accept resignation from George Maxwell from the Board of Zoning Appeals. 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3H. Accept resignation from the Board of Zoning Appeals Council thanked Mr. George Maxwell for his service on the Board of Zoning Appeals. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to accept the resignation from Mr. George Maxwell from the Board of Zoning Appeals and the motion carried. 4. PUBLIC HEARINGS 5. OLD BUSINESS 6. NEW BUSINESS 6A. Second Consideration - Ordinance #642 - Addition of 6.27: Protection of Tenants in Affordable Housing City Attorney Cisneros presented the staff report and answered questions from Council. Ms. Ruth Paradise, 8515 Duluth Street, thanked Council for passing the ordinance. MOTION made by Council Member Fonnest, seconded by Council Member Rosenquist to adopt second consideration, Ordinance #642, adding City Code Section 6.27, Protection of Tenants in Affordable Housing upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. MOTION made by Council Member Clausen, seconded by Council Member Rosenquist to approve Summary of Ordinance #642 for Publication and the motion carried. 6B. Second Consideration - Ordinance #643 - Amendment to Section: 257: Human Services Fund City Manager Cruikshank presented the staff report and answered questions from Council. Council thanked the Human Services Commission members and city staff for their service to the City. MOTION made by Council Member Clausen, seconded by Council Member Rosenquist to adopt second consideration, Ordinance #643, amending the City Code regarding Section 2.57: Human Services Fund upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. Unofficial City Council Minutes -3- August 8, 2018 6C. Acceptance of Donation of Peace Pole and Receive and File Public Comments City Manager Cruikshank presented the staff report and answered questions from Council. There was Council discussion regarding the donation of the peace pole. Council thanked the community for their positive comments and Eve Clarkson for her donation. MOTION made by Council Member Rosenquist, seconded by Council Member Clausen to adopt Resolution 18-47, accepting a Donation of a Peace Pole and Receive and File Public Comments upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. 6D. Approve Ronald B. Davis Community Center Joint Powers Agreement and Termination Agreement City Attorney Cisneros presented the staff report and answered questions from Council. There was Council discussion regarding the Joint Powers Agreement with the Ronald B. Davis Community Center. MOTION made by Council Member Rosenquist, seconded by Council Member Fonnest to approve the Ronald B. Davis Community Center Joint Powers Agreement and Termination Agreement and the motion carried. 6E. Review of Council Calendar Some Council Members may attend the Golden Valley Little League Annual Whiffle Ball Tournament on August 10 and 11, 2018, at Isaacson Park. Some Council Members may attend the Movie in The Park “Space Jam” on August 10, 2018, at 8:30 pm at Brookview Park. Some Council Members may attend the Market in the Valley on August 12 and 19, 2018, from 9 am to 1 pm in the City Hall Campus Parking Lot. A Concert in the Park featuring Wondercure will be held on August 13, 2018, at 7 pm at Brookview Park. The Primary Election is on August 14, 2018, at the various polling locations. Some Council Members may attend the Employee Appreciation Luncheon on August 15, 2018, from 11 am to 1 pm at Brookview. A Closed Executive Session regarding the Performance Evaluation for the City Manager will be held on August 15, 2018, at 5:30 pm in the Council Conference Room. The next Council/Manager meeting will be held on August 15, 2018, at 6:30 pm. The next City Council meeting will be held on August 21, 2018, at 6:30 pm. Unofficial City Council Minutes -4- August 8, 2018 6E. Review of Council Calendar - continued Some Council Members may attend the Ribbon Cutting Event for Liberty Apartments and Townhomes August 23, 2018, from 1 to 4 pm at 2448 Winnetka Avenue. The Battle of the Badges Community Blood Drive will be held on August 23, 2018, from 1 to 4 pm in the City Hall Parking Lot. 6F. Mayor and Council Communication Council thanked the Golden Valley Police Department for coordinating over 90 Night to Unite events this year. Council Members also thanked the police officers that they rode with during the event and said they enjoyed meeting residents at the events. Mayor Harris thanked staff for the Lime Bike program. City Manager Cruikshank said that the program has gone very well so far. There was Council discussion regarding the program. 7. ADJOURNMENT MOTION made by Council Member Rosenquist, seconded by Council Member Clausen and the motion carried to adjourn the meeting at 7:22 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: __________________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting August 21, 2018 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. Executive Summary For Action Golden Valley City Council Meeting August 21, 2018 Agenda Item 3. C. 1. Approve General Business License - New/Used Vehicle Dealer Prepared By Shannon Dietrich, Administrative Assistant Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the License Number, Applicant, License Type and Fee of those who have submitted an application for approval. License # Applicant License Type Fee #8290 Borton Volvo, Inc New/Used Vehicle Dealer $400 905 Hampshire Avenue South #8298 Morrie’s GV Cadillac LLC New/Used Vehicle Dealer $400 7400 Wayzata Boulevard #9285 Morrie’s Luxury Auto LLC New/Used Vehicle Dealer $400 7300 Wayzata Boulevard #8299 Jim Lupient Infiniti New/Used Vehicle Dealer $400 7200 Wayzata Boulevard #8300 US Fleet Lease, LLC New/Used Vehicle Dealer $400 2420 Nevada Avenue North #8292 Rudy Luther Toyota New/Used Vehicle Dealer $400 8805 Wayzata Boulevard #8295 Poquet Auto Sales, Inc New/Used Vehicle Dealer $400 800 Lilac Drive North License # Applicant License Type Fee #8294 Golden Valley TCAA, LLC New/Used Vehicle Dealer $400 9393 Wayzata Boulevard #8293 Golden Valley TCAP, LLC New/Used Vehicle Dealer $400 9595 Wayzata Boulevard #8291 Jim Lupient Company New/Used Vehicle Dealer $400 7100 Wayzata Boulevard #8296 ABC Cars and Leasing LLC New/Used Vehicle Dealer $400 1200 Mendelssohn Avenue Recommended Action Motion to authorize the renewal of the above new/used vehicle dealer licenses for the 2018- 2019 license period. Golden Valley Human Services Fund(GVHSF)Meeting Minutes July 16,2018 Brookview,Rice Lake Conference Room Present: Denise La Mere-Anderson,Aaron Black,Jonas Courneya,Stephanie Devitt, Hilmer Erickson, Peder Hanson, Katie Hart,Toots Vodovoz. Also present: Brian Erickson,Staff Liaison and Nicole Eller-Peploe,recording secretary. Absent: Elissa Helilcher,Jason Kapel,Joanie Clausen Call to Order: Aaron Black called the meeting to order at 6:46 pm. Agenda Changes or Additions: Run the Valley Updates added. June 11,2018: Hilmer moved and La Mere-Anderson second the motion to approve the minutes from June 11`". The motion passes unanimously. Introduction of recording secretary: Brian Erickson welcomed Nicole Eller-Peploe. All commission members introduced themselves and Nicole shared information about herself. Budget Update: Staff Liaison, Erickson, handed out and reviewed the most recent budget information with the commission. Bylaw Change Proposal Update: Staff Liaison, Erickson,distributed the proposed bylaws changes. Name change from"Fund"to"Commission". Membership will be reduced and guidelines for spend down of reserves. Canvas Health/Crisis Connection Allocation Request: Staff Liaison, Erickson,explained why Canvas Health/Crisis Connection is no longer funded and that they requested half of the funds for the months that they were in operation. Staff Liaison, Erickson requested a vote to pay them the funds from January to June 2018. Discussions about how the Crisis Connection directly helped Golden Valley residents—from Jan to June a total of 25,000 calls,7,647 from Hennepin County and 219 from Golden Valley(zip code 55427 only). Aaron called for a vote for dispersing Canvas Health/Crisis Connection the requested funds,which passed unanimously. Golf&Lawn Bowling Classic,September ir: Commission discussed sending around a vendor list for members to sign up for contacting. Also discussed getting advertising sponsors,event logistics,prizes&trophy's vs.top awards,volunteer needs and speaker/sponsors options during the lunch. Goal is 100 golfers—Do not want to lose what was last year's participation. Black discussed the dollar goal would be to add$5000 to the$8000 in revenue from the classic. La Mere-Anderson explained the loss of Allianz as a sponsor. Black expressed the wish to contact Allianz again and see if they could be a sponsor in some other aspect. La Mere-Anderson said she would contact Golden Valley City Manager,Tim Cruikshank,and ask for more Golden Valley vendor participation. Devitt inquired if the golf classic qualifies for employer charity matching. La Mere-Anderson wanted the commission to be aware that it is cheaper for 8 people to golf as a corporate sponsor, then 2 foursomes,if not a corporate sponsorship New Fundraising Event Ideas: Black expressed the idea of creating a list of 4 or S fundraising events to research further. Devitt asked what market is the commission trying to reach,expressed concern about how giving money differs by generation,and looking for city wide,neighborhood based or both ideas. La Mere-Anderson discussed bring the people of the community together—how do we include all the residents. Commission discussed:sending out solicitation to previous year's donors,application packets for funding deadlines, commission to commission networking,and do residents know about the commission and who we fund. Members agree to table it and add it to the agenda of another meeting. Run The Valley: La Mere-Anderson talked to Cheryl,GV Communications Director,about professional signs for the event,which can also be used for other events. She will have a mock-up for the August meeting. Staff Liaison, Erickson, highlighted the email from Mary Anderson,from Anderson Race Management,and the possibility of changing the season for Run the Valley. Commission discussed and determined a date for the event of Saturday May 4"'. Staff Liaison, Erickson will also contact Mary and see what event(s)we would be conflicting with. Adjourned: Black motioned, La Mere-Anderson second. Meeting adjourned at 7:45 pm. Respectfully submitted, Aaron Black,GVHSF Chair Brian Erickson,Staff Liaison 44e� Nicole Eller-Peploe,Recording Secretary MEETING MINUTES Human Rights Commission June 26, 2018 Commissioners present: Kyle Pettersen-Scott, Chair Maurice Harris, Vice Chair Jonathan Burris Carrie Yeager Teresa Martin Chris Mitchell Eve Clarkson Gloria Peck (arrived at 6:45 pm) Staff present: Kirsten Santelices, Human Resources Director Call to Order The meeting was called to order at 6:37 pm by Chair Pettersen-Scott. Approval of Agenda Staff made two addition to agenda as requested by staff prior to meeting. Motion made by Commissioner Martin to make an addition to New Business, and approve agenda as amended. Seconded by Vice Chair Harris. Motion carried 7-0. Approval of Meeting Minutes Motion by Commissioner Burris, seconded by Commissioner Mitchell to approve the May 22, 2018 meeting minutes as amended. Special Presentation Commissioner Clarkson and Staff provided an updated on the process of donating a peace pole to the city, which Commissioner Clarkson has been leading. Clarkson asked for recommendations from the Commission on which eight languages should be included. The Commission discussed and made the recommendation that Clarkson work with the City to determine the most common languages used in Golden Valley. The Commission members commended Commissioner Clarkson for her work on this endeavor. Old Business Pride Festival Wrap-Up Commission took time to discuss that the Pride festival seemed to be “enjoyed by all,” and several individuals took notice of the HRC booth, asking questions about the HRC, and even showing interest in joining. Discussion around how to have people sign up for “more information” or sign up while at the event, rather than providing individuals with “take home” information and hoping they sign up then. The MEETING MINUTES – Human Rights Commission June 26, 2018 2 only concern around having a laptop/collecting information at the events is that citizens may have privacy concerns. Therefore, the HRC should be prepared to give individuals all the options of finding out more about the HRC. Staff will determine if a business-card sized item to hand out will be possible for future events. Commission members noted that the pick-up and drop-off of booth materials from City Hall Public Safety went very well. Voter Rights Education Topic Discussion Vice Chair Harris and Commissioner Peck provided update to HRC. Both have emailed a member of the LWV about a joint event, though there has not been a response received at this time. Harris will follow- up with LWV again and report back to HRC. Commissioner Martin shared a recap of her questions to Representative Freiberg, and his responses. Martin gave the letters to staff to scan in and share with HRC members. Martin also offered to contact the State to order pocket constitutions to hand out at the event. Commission still hopes for an Aug/Sep event on the topic of “restore the vote,” automatic voter registration, or cyber security. Day of Service Planning Discussion Commissioner Peck updated the HRC that she contacted PRISM and PRISM responded with what is typically needed for donations in September. Staff will share the documents with Commission. Commission recapped the details of the “day of service/week of service” events planned. The HRC is collecting items for PRISM from Mon, Sep 10 – Fri, Sep 14 at City Hall, Brookview, and Public Safety. HRC will also do a special collection on Sat, Sep 15 at the Arts and Music Festival. Staff will ensure it is promoted in the newsletter and on City social media (as the event draws closer). Commissioner Mitchell asked the Commission to also consider having an option for a more “hands on” Day of Service event. Commissioner Peck offered to contact PRISM to determine the opportunities for people to go in and work for a few hours on September 11th. It was also suggested that the HRC can plug volunteer opportunities that exist with the City (all listed on the City’s website). Elections of Officers Chair Pettersen-Scott nominated Vice Chair Harris for the Chair position. Commissioner Martin seconded the nomination. Harris accepted. No other nominations were made. Harris was voted as Chair 8-0. Commissioner Martin nominated Pettersen-Scott for Vice Chair. Commissioner Peck seconded the nomination. Pettersen-Scott accepted. No other nominations were made. Pettersen-Scott voted as Vice Chair 8-0. Bylaw Review Staff provided overview of the expectations of a bylaw review, and reasons for the review. Commission made recommendations to change the “goals” section to read: 1. Advise the City Council on human rights issues by serving the Council as an advisory board. MEETING MINUTES – Human Rights Commission June 26, 2018 3 2. Help build community by creating opportunities for dialogue on human rights issues. 3. Sponsor and promote human rights educational opportunities and direct persons to resources on human rights. Motion by Commissioner Burris to change goals; seconded by Commissioner Martin. Carried 8-0. Motion by Vice Chair Harris to accept bylaws with changes; seconded by Commissioner Peck. Carried 8-0. New Business Green Card Voices Exhibit Commissioner Martin shared an opportunity for the HRC to sponsor an exhibit called “Green Card Voices.” The commission discussed the potential location of an exhibit, including how it would fit at Brookview with the rotating art. Commission would like to sponsor the exhibit around Human Rights Day (December). Motion by Commissioner Martin to pursue the application process and determine logistics of hosting the exhibit. Seconded by Commissioner Yeager. Carried 8-0. Further discussion took place around having a speaker, an immigrant who can share his/her story with the community, in conjunction with the exhibit. HR Resources “Open to All” Chair Pettersen-Scott requested that “Communications” and website update/revamp be added to the next agenda, and that Commissioners take the opportunity to prepare for the meeting. Staff will send the link of “open to all” from the Human Rights Campaign site. Staff will also find some guidelines on what the Commission can and cannot have on the website. Tribal Dance Group – Arts and Music Festival Commissioner Martin has been looking into other opportunities to represent Native American heritage in October, in lieu of not hosting the “Why Treaties Matter” exhibit. At this time Commissioner Martin does not have anything more to report. Adjourn Motion by Commissioner Yeager, seconded by Commissioner Martin to adjourn the meeting at 8:19 pm. Motion carried 8-0. ________________________________ Kyle Pettersen-Scott, Chair ATTEST: _________________________________ Kirsten Santelices, Staff Liaison Respectfully submitted, Kirsten Santelices, Staff Liaison/Human Resources Director Executive Summary For Action Golden Valley City Council Meeting August 21, 2018 Agenda Item 3. E. 1. Approve Purchase of a Generator Prepared By Tim Kieffer, Public Works Maintenance Manager Marshall Beugen, Streets and Vehicle Maintenance Supervisor Summary The 2018 Buildings Capital Improvement Program (CIP) includes $35,000 for the purchase of a generator (B-012). A generator to supply backup power to the Vehicle Maintenance building during power outages is critical for Public Works and Public Safety emergency operations. The existing 40 year old generator was originally used for the Public Safety building before being re-installed at Vehicle Maintenance in 1990. Staff received the following quotes: Twin Cities Generator $24,850 Ziegler CAT $33,850 Attachments • Twin Cities Generator Quote (2 pages) • Ziegler CAT Quote (4 pages) Recommended Action Motion to approve purchase of a Kohler KG50 generator from Twin Cities Generator in the amount of $24,850. Generator Installation, Repair, Maintenance and Rental. Electrical Contractor Lic# EA708743, WI# 1363996 Twin Cities Generator 7230 152nd ave nw Ramsey, MN 55303 (763)999-1680 www.twincitiesgenerator.com ADDRESS Marshall Golden Valley Vehicle Maintenance Building 7800 Golden Valley Rd, Mn 55427 ESTIMATE 1142 DATE 07/03/2018 EXPIRATION DATE 09/03/2018 DATE ACTIVITY QTY RATE AMOUNT 07/02/2018 Kohler Generator Kohler Model- KG50 - See the attached spec sheets Gas generator set equipped with a 4p8x alternator operating at 120/208 3 phase rated for 53kw/56kva. Output amperage 184. 1 24,850.00 24,850.00 07/03/2018 Misc Generator Annunciator Panel installed next to transfer switch Starting battery included and installed Block heater included and installed 1 0.00 07/03/2018 Crane Disconnection of all wiring and gas lines for removal of existing generator Crane removal of old genset and dispose Crane in new genset Bolt to existing concrete pad 1 07/03/2018 Electrical Wiring Reconfigure existing wiring and conduits from transfer switch as needed for new genset Run all high and low voltage wires for proper operation Install new wiring for annunciator panel, to be installed next to transfer switch in building 1 07/03/2018 Gas Work Reconfigure existing natural gas piping for new genset Install new gas regulator 1 07/03/2018 Permit City of Golden Valley electrical and mechanical permits 1 07/03/2018 Start Up Includes start-up and testing of unit 1 07/03/2018 Terms Payment: 50% due at time of equipment approval, remainder due at start-up 1 07/03/2018 3.5% Credit Card Fee Add 3.5% to balance if paying with credit card. 1 Generator Installation, Repair, Maintenance and Rental. Electrical Contractor Lic# EA708743, WI# 1363996 TOTAL 24,850.00 TOTAL DUE Accepted By Accepted Date Proposal by 8050 State Highway 101 E Shakopee, MN 55379 952-887-4574 To: City of Golden Valley Attn: Mr. Marshall Beugen Re: Caterpillar Standby Generator “7730 Golden Valley Road” WE PROPOSE TO FURNISH IN ACCORDANCE WITH THE FOLLOWING SPECIFICATIONS, TERMS AND CONDITIONS QUANTITY: One (1) new CATERPILLAR emergency standby generator set mounted in Level 1 Outdoor insulated/sound attenuated enclosure rated 75dBA @ 23 feet. MODEL: DG50 – Natural Gas RATING: 50KW - Stand-by Rated VOLTAGE: 120/208 volts, 3 phase, 60 HZ, 1800 RPM BREAKER: One (1) adjustable electronic trip circuit breaker – 250 amp, 3 pole, 100% rated SWITCHGEAR: Existing WARRANTY: Two (2) years, 1000 hour warranty INSTALLATION: Included by K&M Electric TOTAL EQUIPMENT PRICE: $ 33,850 .00* *Please refer to the attached Bill of Material. *Price includes all state or local sales and/or use taxes. ESTIMATED DELIVERY: 16-17 weeks after submittal approval F.O.B. Installed on site TERMS: Net 20 days - 90% at delivery, 10% at start-up THIS PROPOSAL SUBJECT TO ALL PROVISIONS OF TH E CONTRACT AND WARRANTY ON REVERSE SIDE ACCEPTED: Respectfully submitted, ZIEGLER INC. By: Logan Cameron Logan Cameron, Sales Engineer By Subject to approval by APPROVED: ZIEGLER INC. Its By Proposal No. EPG070218 Date: July 6, 2018 BILL OF MATERIAL EPG070218 -1 - ONE (1) EMERGENCY STANDBY GENERATOR SET, RATED AT 50KW STANDBY, 3 PHASE, 60 HERTZ, 208 VOLT, 1800 RPM. ENGINE SPECIFICATIONS Meets EPA Regulations 5.7 Liter Electronic governor Oil filter, spin-on type Radiator cooling system, blower fan Water pump 12V. DC starting system Jacket water heater, 120 volt, 1000 watt Alternator, 30 ampere, 12 VDC Fuel system: Natural gas UL2200 Listed / NFPA110 Compliant STANDARD ENGINE SAFETY FEATURES Shutdowns with individual warning lamps Fail to start / over-crank High coolant temperature Low lube oil pressure Over-speed Over-voltage GENERATOR SPECIFICATIONS Class H insulation, rotor and stator, single bearing design Flexible coupling Brushless excitation Solid-state regulator, +/- l. % regulation One (1) adjustable electronic trip circuit breaker – 250 amp, 3 pole, 100% rated CONTROL PANEL EMCP 4.2 Series control panel features: Run/off/auto switch Remote signals/contacts from panel: Terminals for remote emergency stop Common fault alarm signal Start/Stop volt free control Panel lights Audible alarm Three (3) attempt start timer (adjustable) AC instrumentation for volts, amps, frequency Seven (7) position voltmeter phase selector switch Four (4) position ammeter phase selector switch Red lockdown stop pushbutton AUTOMATIC TRANSFER SWITCH Existing BILL OF MATERIAL EPG070218 -2 - ANCILLARY EQUIPMENT Enclosure, outdoor insulated/sound attenuated enclosure rated 75dBA @ 23 feet Color, CAT White Battery charger, 10 ampere, static, generator mounted Battery, with battery rack and cables Exhaust silencer, internally mounted Exhaust-flex connector Exhaust rain cap Fuel inlet flex connector ELECTRICAL SCOPE OF WORK Disconnect existing 88kw Kohler generator Reconnect new generator set Provide new conduit and wiring for shore power (battery charger, coolant heater, controls) Make terminations with existing transfer switch MECHANICAL SCOPE OF WORK Disconnect the ¾” existing gas line from existing generator Reconnect the gas line to the new generator and new pressure regulator Adjust the regulator to proper pressure setting Ziegler provided crane to pick existing generator and set new generator Ziegler to handle disposal of existing Kohler generator set PROJECT MANAGEMENT SERVICES Submittal drawings Dimensional drawings Electrical schematics Product specifications Prototype testing/Production testing Technical assistance - coordinated through Ziegler project manager Jobsite startup by Ziegler technician Operation and maintenance manual Engine, generator Warranty, two (2) years – 1000 hours Training of owner's personnel - at the time of jobsite testing and start-up COMMENTS AND CLARIFICATIONS Labor to occur during normal business hours (Monday - Friday 8am-5pm) Power outage to be coordinated with City prior to disconnect Final approval from City of Golden Valley, K&M Electric, and Corporate Mechanical is required Load bank testing not included BILL OF MATERIAL EPG070218 -3 - NOTES Ziegler limits the scope of supply for this quotation to the equipment and services listed. Equipment not listed is assumed to be provided by others. Orders are subject to re-stocking charges if cancelled after release for production. State and local permits for fire, air, fuel tanks or building permits are not included and provided by others. Start-up labor is to be performed during normal business hours, Monday through Friday 7:30 am to 4:00 pm. Training is to be performed at the end of start-up. Additional trips or delays required or requested due to contractor delay and/or issues with equipment not provided from Ziegler Power Systems will be billed at published field service rates. Terms:  Extension of contract beyond term must be at the mutual agreement of the parties.  Ziegler Inc. shall not be liable for consequential damages or damages beyond our control.  This quotation is subject to availability at time of order  Customer is responsible for adequate site conditions and security.  Customer is responsible for scheduled maintenance and fuel costs.  Customer must provide adequate insurance to cover equipment damage or loss.  Price(s) do not include state or local sales and/or use taxes.  Quotation is valid for 90 days. PROVISIONS OF THE CONTRACT AND WARRANTY The prices quoted are current and are subject to change to those in effect at the time of shipment. Caterpillar products are sold subject to the terms of the applicable Caterpillar warranty. Copies of the warranties applicable to this purchase are attached hereto, and the purchaser by signing this order acknowledges receipt of the Caterpillar warranties on Forms. The Purchaser agrees to pay any and all taxes, assessments, licenses, and government charges of every kind and nature whatsoever upon said equipment which may be imposed or assessed against or resulting to the Seller on account of the possession or use of said equipment by Purchaser. All provisions hereof are contingent upon government restrictions, strikes, and accidents, delays of carrier and other delays unavoidable and beyond Seller’s control. It is intended and understood that title and ownership of said equipment is and shall remain vested in the Seller, notwithstanding delivery or possession, until the entire price is paid in full. Executive Summary For Action Golden Valley City Council Meeting August 21, 2018 Agenda Item 3. F. Approval of Establishing a School Speed Zone on Ottawa Avenue North in the Breck School Area Prepared By Jeff Oliver, PE, City Engineer Summary During the spring of 2018, residents in the neighborhood of Breck School contacted City staff regarding traffic concerns in the vicinity of the school. One of the specific locations of concern was Ottawa Avenue north of Glenwood Avenue. Subsequent conversations with Breck School staff indicated that they had also heard concerns regarding traffic on Ottawa Avenue North including the vacated portion within the Breck Campus. Staff determined that these concerns be forwarded to the Traffic Safety Committee (TSC) for consideration. At its meeting, the TSC and Breck staff determined that the establishment of a School Speed Zone on Ottawa Avenue North should be evaluated. Minnesota Statutes authorizes local road authorities speed limits below the statutory minimums for school zones provided that criteria established by the Minnesota Department of Transportation are met, including a School Zone Speed Limit study. The City’s consulting traffic engineer from Short Elliott Hendrickson, Inc. (SEH) performed this study. The memorandum is attached for reference. As outlined in the July 31, 2018, memo, the study reviewed the existing conditions on Ottawa Avenue North and determined that the results of several previous traffic studies on Ottawa Avenue North were still valid. The memo also determined that a School Speed Zone be established on the public and private portions of Ottawa Avenue North (between Glenwood and Natchez Avenues) that lowers the speed limit from 30 miles per hour to 20 miles per hour when children are present. The establishment of the School Zone requires that all traffic control on the Breck campus be consistent with state wide standards as shown within the memo. The cost to purchase and install the signing on the Breck School campus will be $1,500 and will be billed to Breck School. The costs for the signing on Ottawa Avenue North between Glenwood Avenue and the school campus will be funded from the Street Department operating budget. A maintenance agreement requiring that Breck School maintain and replace the traffic control on its campus will also be required. Attachments • Memorandum from Short Elliot Hendrickson, Inc. date July 31, 2018 (3 pages) • Resolution Establishing a Speed Zone on Ottawa Avenue North in the Break School Area (1 Page) Recommended Action Motion to adopt Resolution establishing a school zone speed limit on Ottawa Avenue North, between Glenwood Avenue and Natchez Avenue in the Breck School area. i SEH MEMORANDUM TO: Jeff Oliver,PE Golden Valley City Engineer FROM: Mike Kotila,PE Senior Transportation Engineer DATE: July 31,2018 RE: Ottawa Avenue/Breck School Speed Zone SEH No. GOLDV 145370 Breck School staff requested that the City review conditions on Ottawa Avenue between Glenwood Avenue and Natchez Avenue to determine if a school speed zone treatment could be implemented. Minnesota Statute 169.14, Subdivision 5a authorizes local authorities to establish a school speed limit on the basis of a traffic engineering study performed in accordance with criteria defined by the state commissioner of transportation.Attached is a"School Zone Speed Limit"document prepared by MnDOT that summarizes considerations related to potential implementation of school speed limit zones. SEH has previously assisted the City with traffic studies related to Breck School and with speed and volume studies on Ottawa Avenue. These previous studies provide us with a good understanding of vehicular and pedestrian traffic patterns on and adjacent to the school. I have reviewed the conditions along Ottawa Avenue and find that no significant change in conditions have occurred since the last study. Therefore,data collected as part of the previous studies is still representative of current conditions on Ottawa Avenue. Traffic Volume and Speed Results Volume and speed data for locations studied are provided in the following table for comparison to data previously collected at nearby locations. Volume 8511 Percentile Street Location Speed mph) ADT AM Peak PM Peak NB SB Ottawa Crosswalk 600 feet north 2570 381 380 32 31 Avenue of Glenwood Avenue Traffic on Ottawa Avenue north of Glenwood Avenue is predominantly school related with daily peaks occurring at school arrival and dismissal times. The statutory speed limit on Ottawa Avenue is 30 mph. The 85th percentile speeds recorded on Ottawa Avenue were 31-32 mph which are typical for many local streets in Golden Valley(85th percentile means that 85%of all traffic is traveling at that speed or less). However,given the high percentage of school traffic on Ottawa and the unique mix of parents,buses, student drivers,plus walking or biking students,it is desirable from a safety perspective to promote lower operating speeds during periods that students are present. Ottawa Avenue is a public street under the City's jurisdiction from Glenwood Avenue northerly to the school site;then is a private street,owned by Breck School through the school campus until its Short Elliott Hendrickson Inc.,10901 Red Circle Drive,Suite 300,Minnetonka,MN 55343-9302 SEH is an equal opportunity employer I www.sehinc.com 1 952.912.2600 1 800.734.6757 1 888.908.8166 fax Ottawa Avenue/Breck School Speed Zone July 31,2018 Page 2 intersection with Natchez Avenue. Implementation of a school speed zone can be done on a public street or on a private street but in both cases must be done in accordance with the requirements of the Minnesota Manual on Uniform Traffic Control Devices(MMUTCD). The MMUTCD requires that school speed zones have a clearly defined beginning and end point.The practical application of that requirement on Ottawa Avenue is to treat the public and private street segments the same so that drivers are informed of beginning and end points of the lower school zone speed limit regardless of from which end they enter or depart. Golden Valley Traffic Safety Committee Review The Golden Valley Traffic Safety Committee(Safety Committee)reviewed this issue on July 25, 2018. Consensus from the Safety Committee was as follows: • Installation of a school zone on Ottawa Avenue is appropriate • Within the school zone, a school zone speed limit should be established • The school speed zone should be 20 mph when children are present • The school zone and school speed zone treatments should be applied uniformly on both the public and private segments of Ottawa Avenue • Enforcement of the school speed zone can occur on both private and public street segments if necessary • To ensure the school zone speed limit is enforceable,the City Council should be asked to consider a resolution approving it • The City and Breck School should work out an installation and maintenance cost sharing agreement Recommendation Subsequent to the Traffic Safety Committee meeting,Public Works and SEH staff reviewed the site to confirm the viability of the school zone and school zone speed limit sign placement. The attachment (Figure 1)depicts the intended limits of the school zone and associate speed limit. The City and Breck School should agree to install,maintain,and enforce a school zone and 20 mph school zone speed limit,when children are present,on Ottawa Avenue between Glenwood Avenue and Natchez Avenue as depicted in attached Figure 1. UV3HV p]}}' 1, 3, � • 1143531,ld NaHM «to + � ... yX #4 ! > T BRECK SCHOOL ; r • �_ -1— — _-�� -.,., '� �� END �` � . ;,,;moi ,,. / `� ;war • ��. ML - 1N3131d 3X1 rN3XGlIH3 _ N3NM Q , 19 YOZ NATCHEZ { llwn �•- SPARK ,. 100HOS ', bt''� Tar,, 4 y y � � ��` �'::_;,:,,•-�. "r �.' L ,� ? � SPEED 8 WHEN 1 J o_ It ARE RECHILDN PRESENT r A _ 3NOZ v w= IOOH:)S j ON3 ' `' IJk—I � r AHEAD F+ in T —. aim � , °fa i i1R,�i. .�t�'^�:��,'"�' ,.1 vw�e..+qla+• � � nkt=. .�; ,a�'`B'}'►:^.a!`�.. 5 y I �1 A a ` i 0 J Project:GOLDV 145370 / e Print Date:7/27/2018 OTTAWA AVE SCHOOL SPEED ZONE Figure Mapby ction ennepiel BRECK SCHOOL SIGNING 0 175 350 Projection Hennepin County rials w Source.Hennepin County Aerials, I SEH mmmr:=3mmm=Feet MnDOT Golden Valley, MN Ina,map k neither a kpalb recorded may nu•wl,y rrup.M la rot Int,Med to be xetl.a one.TN.map a.umDiktion of recoNa,inlortrution,aM data pothered*11-mm uvea bated on Mia map.M k to be ua,d lar rel.—purpoxa oMy.SEHtlxa rat eanant Hut Ma Geoprphi, Inlonnabon Syatem(GIS)D.k bac uaed to prepare tka m.p,,,nor ft,,.,M SEH does rat rapreaeM Mat the GIS Data—bex ud for iuvipatioMl, krq,or any otMxer pumreyuinrp...<tirp mexurerxnt of tlwknce or tinction or prukion in Me tlopicEon of 1popnpNc kHwea.Tha ua.r of Mn maD acbav,Mdxs tNt SEH Nall rat he Eabk for.nY tlamapea vfikM1 arise oia of Me wya afcex or use of tl.t.proNded. Resolution 18-48 August 21, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING A SPEED ZONE ON OTTAWA AVENUE NORTH IN THE BRECK SCHOOL AREA WHEREAS, an engineering and traffic investigation has been completed for a reduced speed zone on Ottawa Avenue North in the Breck School area; and WHEREAS, the City Council has determined the need for a reduced speed zone on Ottawa Avenue North in the Breck School area; and WHEREAS, Breck School has agreed to provide payment for all costs associated with the purchase, installation and maintenance of the signing on the Breck School campus. NOW, THEREFORE, BE IT RESOLVED, the City Council for the City of Golden Valley, Minnesota does hereby authorize and order a 20 Mile Per Hour School Speed Zone be established for Breck School on Ottawa Avenue North in accordance with the authority established under Minnesota Statutes Section 169.14, subdivision 5a: and, BE IT FURTHER RESOLVED, that said speed zone shall be in effect when children are present and, I CERTIFY THAT the above resolution was adopted by the Golden Valley City Council on August 21, 2018 __________________________ Shepard M. Harris, Mayor ATTEST: _________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Executive Summary For Action Golden Valley City Council Meeting August 21, 2018 Agenda Item 3. G. Amending the 2018 General Fund Budget for the Communications Specialist Position Prepared By Sue Virnig, Finance Director Summary Staff has outlined the need to increase the number of hours for the positon of communications specialist with the review of the 2019-2020 General Fund Proposed Budget. This position is currently open and would be filled at full time exempt versus part-time this September. Staff is recommending the 2018 General Fund Budget to be amended. The 2019 Budget includes the position at full time exempt. Attachments • Resolution Amending the 2018 General Fund Budget for the Communications Specialist Position (1 page) Recommended Motion Motion to adopt Resolution Amending the 2018 General Fund Budget for the Communications Specialist Position Resolution 18-49 August 21, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE 2018 GENERAL FUND BUDGET FOR COMMUNICATIONS SPECIALIST POSITION WHEREAS, in 2018, the need for communications has expanded with the use of social media, Brookview business needs, and WHEREAS, in 2018, the position for communications specialist will be increased from part time to full time exempt, and WHEREAS, this amendment allocates fund balance to those expenditures for each area outlined below. BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that the 2018 Amended General Fund Budget are hereby given final approval. DIVISION DESCRIPTION AMOUNT Expenses 003 Communications (1031.6110) Communication Specialist $25,690 $25,690 Fund Balance $25,690 TOTAL 2018 BUDGET _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Executive Summary For Action Golden Valley City Council Meeting August 21, 2018 Agenda Item 3. H. Acceptance of Donation for a Memorial Tree in Briarwood Nature Area Prepared By Rick Birno, Director of Parks & Recreation Summary As adopted in the Donation/Gift Policy, a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. All donations and grants must be acknowledged and accepted by motion with a simple majority. Attachments • Resolution accepting a Donation of a Memorial Tree from Robert and Pamela Gullick for Jeffrey Gullick to be located in the Briarwood Nature Area (1 page) Recommended Action Motion to adopt Resolution accepting a Donation of a Memorial Tree from Robert and Pamela Gullick for Jeffrey Gullick to be located in the Briarwood Nature Area. Resolution 18-50 August 21, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING A DONATION OF A MEMORIAL TREE FROM ROBERT AND PAMELA GULLICK FOR JEFFREY GULLICK TO BE LOCATED IN THE BRIARWOOD NATURE AREA WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which established a policy for the receipt of gifts; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. All donations and grants must be acknowledged and accepted by motion with a simple majority. NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following donation: Donation for a memorial Tree in honor of Jeffrey Gullick from Robert & Pamela Gullick for $350 to be located in Briarwood Nature Area _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Executive Summary For Action Golden Valley City Council Meeting August 21, 2018 Agenda Item 3. I. Authorization to Sign the Amended Agreement with Breck School for Community Service Officer Prepared By Jason Sturgis, Chief of Police Summary In 2009, the Police Department entered an agreement with Breck School to provide traffic control during school days in exchange for reimbursement for the salary and benefits of a full-time Community Service Officer. In prior agreements, the Police Department sent two Community Service Officers to assist with traffic control. The agreement was revised in 2015 to state the Police Department will now send one Community Service Officer and Breck School will provide one civilian employee to work under the authority of the Breck School Community Service Officer for the purpose of traffic control. A new agreement between the Police Department and Breck School was made for the 2018-2019 and 2019-2020 school years. This agreement for CSO traffic control paid by Breck School is for $28,650 for the 2018-2019 school year. For the 2019-2020 school year, it will be $29,500. Although paid for by Breck School, the Breck School Community Service Officer is an employee of the City, subject to the terms and conditions of employment with the City, and under the chain of command of the Police Department. Attachments • Amended Community Services Officer Agreement (3 pages) Recommended Action Motion to authorize the Mayor, City Manager and Police Chief to sign the amended Community Service Officer Agreement with Breck School for the 2018-2019 and 2019-2020 school years. 1 COMMUNITY SERVICE OFFICER AGREEMENT This Community Service Officer Agreement (“Agreement”) is made by and between the City of Golden Valley and Breck School (“Breck School”), pursuant to P.U.D. No. 88, Paragraph C(2). NOW, THEREFORE, be it resolved that the parties to this Agreement agree as follows: 1. PURPOSE: The purpose of this Agreement is to define the duties and responsibilities of the City of Golden Valley, its Police Department, and Breck School in the operation of the Community Service Officer Program. 2. TERM OF AGREEMENT: The term of this Agreement shall be for the 2018-2019 and 2019-2020 Breck School Years, beginning upon execution of this Agreement. The Agreement may be continued, canceled or modified at the end of the 2019-2020 Breck School Year. Breck School is obligated to notify the City of Golden Valley of its intention to continue, cancel or modify this Agreement at least (90) days prior to its termination. 3. PERSONNEL: The Chief of Police shall staff a community service officer to fill the position of Breck School Community Service Officer (the “Breck School CSO”) during the term of this Agreement. Breck School shall staff a civilian employee to work under the authority of the Breck School CSO for the purpose of traffic control. 4. CHAIN OF COMMAND: Any individual serving as the Breck School CSO shall be a full-time employee of the City of Golden Valley and shall report to the Chief of Police or his/her designee regarding all law enforcement and employment related matters; and shall receive assignments to particular duties from the Chief of Police or his/her designee. The City of Golden Valley shall provide training to any individual serving as the Breck School CSO for his/her assigned duties including traffic control skills training and shall provide traffic control skills training to any other CSO providing traffic control services to Breck School on a regular basis. 5. WORK DAYS: The Breck School CSO shall work at Breck School providing traffic control services from a time period starting forty-five minutes prior to the school start time until fifteen minutes after the start of school time both as determined by the Breck School and fifteen minutes prior to the school end time until thirty minutes after the school end time both as determined Breck Schools, everyday school is in session, which times shall be adjusted as necessary in the event inclement weather or other events delay the school start time or cause early release. Any officer serving as a Breck School CSO shall make the appropriate arrangements for time off, vacations and holidays, etc. in accordance with the police collective bargaining agreement. 6. ABSENCE FROM WORK: In the event that the Breck School CSO is sick or has other unplanned absences, he/she shall notify BOTH the Breck School in accordance with their policy, and the police department in accordance with their policy. The police department shall attempt to provide officer coverage when the Breck School CSO is not available for duty. Requests for floating holidays shall be made to the police department for approval, and notification shall be made by the Breck School CSO to the appropriate personnel of Breck School. 2 7. TRAFFIC CONTROL: The Breck School CSO shall, twice per day at the times described in Section 5 herein, on all days when school is in session during the term of this Agreement provide traffic control services to Breck School. In addition, Breck School will provide one civilian employee to work with the Breck School CSO in carrying out the twice- daily traffic control duties on all school days to maintain the orderly flow of traffic. In the event of an unscheduled employee absence of the Breck School CSO, the City of Golden Valley shall attempt to provide alternate coverage. In the event of an unscheduled employee absence of the Breck civilian employee, Breck School shall attempt to provide alternate coverage. 8. DRESS CODE: This position is a uniformed position and the police department shall supply appropriate uniforms and equipment for CSOs providing traffic control services at the Breck School. 9. HANDLING OF POLICE RELATED INCIDENTS: Criminal activity and incidents normally handled by the police shall be dealt with by the Breck School CSO in accordance with police department policy, state and federal law, and generally accepted police practices. The City of Golden Valley shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the Breck School, its officers, employees or agents. 10. SCHOOL DISCIPLINE: The Breck School CSO is not part of the disciplinary team of Breck School, and shall not normally become involved in discipline issues or the enforcement of school rules except as they relate to maintaining a peaceful and safe environment at Breck School. 11. LIMITATIONS. The provisions of Minn. Stat. Section 471.59, the Municipal Tort Claims Act, Minn. State Chap. 466 and other applicable laws govern liability of the City of Golden Valley and the Breck School. 12. COMPENSATION AND COST SHARING: It is agreed that Breck School shall reimburse the City of Golden Valley for the Breck School CSO $28,650 for the 2018-2019 school year and $29,500 for the 2019-2020 school year. 13. GOVERNING LAW. The Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflicts of laws. All proceedings related to this Agreement shall be venued in Hennepin County. This Agreement may only be modified by the mutual written Agreement of the parties. 3 Dated this 21st day of August, 2018. CITY OF GOLDEN VALLEY _____________________________ Mayor, Shepard M. Harris ______________________________ City Manager, Timothy J. Cruikshank _____________________________ Police Chief, Jason Sturgis BRECK SCHOOL ______________________________ ______________________________ ______________________________ Executive Summary For Action Golden Valley City Council Meeting August 21, 2018 Agenda Item 3. J. Approval of Amendment to City Manager Employment Agreement Prepared By Kirsten Santelices, Human Resources Director Summary Upon completion of the City Manger’s review, a 3% increase is proposed. This will bring the Manager’s compensation to $157,992.73. All other terms of the Agreement remain the same. Attachments • Resolution amending the City Manager Employment Agreement (2 pages) Recommended Action Motion to adopt Resolution amending the City Manager Employment Agreement. Resolution 18-51 August 21, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION UPDATING THE CITY MANAGER EMPLOYMENT AGREEMENT BE IT RESOLVED by the City Council of the City of Golden Valley that it hereby adopts the attached Addendum to the City Manager Employment Agreement. This Agreement is effective September 9, 2018. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. ADDENDUM TO CITY OF GOLDEN VALLEY CITY MANAGER EMPLOYMENT AGREEMENT DATED: August 21, 2018 Salary:* $157,992.73 Auto Allowance: $400 / month This Addendum was approved by the City Council on August 21, 2018, effective September 9, 2018. __________________________________ Timothy J. Cruikshank, Employee CITY OF GOLDEN VALLEY, MINNESOTA By: __________________________________ Shepard M. Harris, Mayor __________________________________ Kristine A. Luedke, City Clerk * Maximum 2018 compensation under Minn. Stat. § 43A.17, subd. 9 is $171,338. Executive Summary For Action Golden Valley City Council Meeting August 21, 2018 Agenda Item 3. K. Amendment to the Proclamation, Resolution and Letter of Support Policy Prepared By Tim Cruikshank, City Manager Summary At the April 19, 2016 City Council meeting, the Council approved the Proclamation, Resolution and Letter of Support Policy. There is interest in a minor amendment to the policy. The amendment is shown in the stricken and underlined document language that is attached. Attachments • Proclamation, Resolution and Letter of Support Policy with underline-overstrike language (2 pages) • Resolution amending the Proclamation, Resolution and Letter of Support Policy (3 pages) Recommended Action Motion to adopt Resolution amending the Proclamation, Resolution and Letter of Support Policy. GOLDEN VALLEY PROCLAMATIONS, RESOLUTIONS AND LETTERS OF SUPPORT POLICY I. PURPOSE AND NEED FOR POLICY The purpose of this policy is to encourage public awareness and acknowledge events, achievements, and activities that are significant to the community of Golden Valley, through recognition by the City Council. This policy also defines events, achievements, and activities that will not be considered for recognition. The proclamation, resolution, or letter of support will be issued to acknowledge the effort and commitment of the organization or individual but should not be interpreted as an endorsement by either the Council of the City of Golden Valley. Conversely, in making these observances the Council does not wish to offend or promote any other particular point of view. Proclamations are strictly honorary and are issued as a courtesy. They are not legally binding. To help assure that proclamations are considered in the context, the following policy and procedure is established. II. POLICY A. The City of Golden Valley will issue proclamations at no charge to individual(s) and organization(s). However, the City will not incur any expenses relating to the advertising of promotion of a proclamation unless a City department initiates the proclamation. Recipients are responsible for organizing related activities and for all associated costs. B. Proclamations will not be issued for commercial purposes, such as the opening of a new business, a new product, or a new professional service. This includes business anniversaries that are less than 50 years. C. Proclamations will not be issued for deceased persons, retirements, birthdays, weddings, or family reunions. D. Individuals or organizations seeking proclamations in successive years must annually request the proclamation and provide new information for the proclamation. Proclamations are not automatically renewed each year and are limited to one recipient per event, per calendar year. E. It is best if a representative from the sponsoring organizations is at the Council meeting at the time the proclamation is adopted. F. No organization has exclusive rights to the day, week or month of the proclamation. G. The City Council will consider only proclamations, resolutions, and letters of support which relate to City government business, or Golden Valley-based organizations or Golden Valley residents. Proclamations, resolutions, and letters of support shall be directed through the City Manager’s office and should: • not conflict with other activities or programs in the City • enhance civic appeal i.e. honor persons or groups that have provided a civic service, hence encouraging others to do the same • help promote charitable and non-profit organizations, including arts, athletic, and cultural celebrations, to help increase public awareness of their programs and activities • affirm individuals who have achieved national or international distinction, or whose significant contribution to the community demands recognition • observe extraordinary events, accomplishments, and causes of interest affecting a broad range of citizens • help promote service clubs in their furtherance of benevolent programs • If the request falls outside this policy, the City Manager may consult with the City Council for direction. H. Proclamations, resolutions, or letters of support will not be issued for: • matters of political controversy, ideological or religious beliefs, or individual conviction • causes espousing hatred, violence, racism, or having a negative impact on others’ civil rights • campaigns or events contrary to City policies • events or organizations with no relationship to the City of Golden Valley I. The City reserves the right, to approve or reject any request for a proclamation, to modify the text for any requested proclamation, and to read a summarized version of the proclamation if time constrains warrant. All requests are reviewed on a case-by-case basis. The City also reserves the right to vary from the exact provisions of this policy when it finds it to be in the public interest to do so. J. All requests for proclamations, resolutions, and letters of support must be submitted on the appropriate form to the Golden Valley City Clerk at least 10 business days in advance of the date needed. Adopted April 19, 2016 Resolution 18-52 August 21, 2018 Member introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE PROCLAMATION, RESOLUTION AND LETTER OF SUPPORT POLICY WHEREAS, In April 2018, the City Council passed Resolution Number 16-23 establishing the Golden Valley Proclamation, Resolution and Letter of Support Policy; and WHEREAS, the purpose of this policy is to encourage public awareness and acknowledge events, achievements, and activities that are significant to the community of Golden Valley, through recognition by the City Council; and WHEREAS, the Proclamation, Resolution and Letter of Support Policy will be amended to also include Golden Valley residents for the consideration within the guideline of the policy; and NOW THEREFORE BE IT RESOLVED, that the City Council for the City of Golden Valley amends the Proclamation, Resolution and Letter of Support Policy attached hereto as Exhibit A. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Resolution 18-52 -2- August 21, 2018 Exhibit A GOLDEN VALLEY PROCLAMATIONS, RESOLUTIONS AND LETTERS OF SUPPORT POLICY I. PURPOSE AND NEED FOR POLICY The purpose of this policy is to encourage public awareness and acknowledge events, achievements, and activities that are significant to the community of Golden Valley, through recognition by the City Council. This policy also defines events, achievements, and activities that will not be considered for recognition. The proclamation, resolution, or letter of support will be issued to acknowledge the effort and commitment of the organization or individual but should not be interpreted as an endorsement by either the Council of the City of Golden Valley. Conversely, in making these observances the Council does not wish to offend or promote any other particular point of view. Proclamations are strictly honorary and are issued as a courtesy. They are not legally binding. To help assure that proclamations are considered in the context, the following policy and procedure is established. II. POLICY A. The City of Golden Valley will issue proclamations at no charge to individual(s) and organization(s). However, the City will not incur any expenses relating to the advertising of promotion of a proclamation unless a City department initiates the proclamation. Recipients are responsible for organizing related activities and for all associated costs. B. Proclamations will not be issued for commercial purposes, such as the opening of a new business, a new product, or a new professional service. This includes business anniversaries that are less than 50 years. C. Proclamations will not be issued for deceased persons, retirements, birthdays, weddings, or family reunions. D. Individuals or organizations seeking proclamations in successive years must annually request the proclamation and provide new information for the proclamation. Proclamations are not automatically renewed each year and are limited to one recipient per event, per calendar year. E. It is best if a representative from the sponsoring organizations is at the Council meeting at the time the proclamation is adopted. F. No organization has exclusive rights to the day, week or month of the proclamation. G. The City Council will consider only proclamations, resolutions, and letters of support which relate to City government business, Golden Valley-based Resolution 18-52 -3- August 21, 2018 organizations or Golden Valley residents. Proclamations, resolutions, and letters of support shall be directed through the City Manager’s office and should: • not conflict with other activities or programs in the City • enhance civic appeal i.e. honor persons or groups that have provided a civic service, hence encouraging others to do the same • help promote charitable and non-profit organizations, including arts, athletic, and cultural celebrations, to help increase public awareness of their programs and activities • affirm individuals who have achieved national or international distinction, or whose significant contribution to the community demands recognition • observe extraordinary events, accomplishments, and causes of interest affecting a broad range of citizens • help promote service clubs in their furtherance of benevolent programs • If the request falls outside this policy, the City Manager may consult with the City Council for direction. H. Proclamations, resolutions, or letters of support will not be issued for: • matters of political controversy, ideological or religious beliefs, or individual conviction • causes espousing hatred, violence, racism, or having a negative impact on others’ civil rights • campaigns or events contrary to City policies • events or organizations with no relationship to the City of Golden Valley I. The City reserves the right, to approve or reject any request for a proclamation, to modify the text for any requested proclamation, and to read a summarized version of the proclamation if time constrains warrant. All requests are reviewed on a case-by-case basis. The City also reserves the right to vary from the exact provisions of this policy when it finds it to be in the public interest to do so. J. All requests for proclamations, resolutions, and letters of support must be submitted on the appropriate form to the Golden Valley City Clerk at least 10 business days in advance of the date needed. Executive Summary For Action Golden Valley City Council Meeting August 21, 2018 Agenda Item 6. A. Authorize Purchase and Installation of Replacement of Monument Signs located on or near Brookview Park and Brookview Golf Course Prepared By Rick Birno, Director of Parks and Recreation Summary Staff solicited proposals and quotes for the replacement of four monument signs at Brookview. Request for proposal was sent out in April of 2018 and responses received are as follows: Company Monument Horizontal Sign Monument Vertical Sign Nordquist Sign Company Researched Project No Response Received Split Rock Studios Not Submitting a Quote Not Submitting a Quote Scenic Sign Corp. $5,725 $13,935 Sign Source No Response Received No Response Received Precision Sign $6,579 No Quote on Vertical Sign Demars Signs No Response Received No Response Received Signsational No Response Received No Response Received Funds were budgeted in the 2017 Park CIP and available for use with the 2018-2022 Park CIP fund for the replacement of Brookview monument signage for a total of $70,000. Monument signage replacement will include one horizontal sign and three combined horizontal and vertical signs. Expense for the design, construction and installation of the four monument sign replacement is $64,705. Staff is recommending City Council approve all four monument signs for a total replacement expense of $64,705 from Scenic Sign Corp. Attachments: • Rendering concept of monument signs (3 pages) Recommended Action Motion to approve purchase and installation of four replacement monument signs at Brookview through Scenic Sign Corp. in the amount of $64,705. NEED VECTOR ARTWORK AFTER IMAGE: 1/2” = 1’ BEFORE IMAGE: 1/2” = 1’ SCALE: 3/4” = 1’ 0 11/2 1/4 3/4 1/8 3/8 5/8 7/8 21/2 1/4 3/4 1/8 3/8 5/8 7/8 THIS SIGN IS INTENDED TO BE INSTALLED IN ACCORDANCE WITH THE REQUIREMENTS OF ARTICLE 600 OF THE NATIONALELECTRICAL: ELECTRICAL CODE AND/OR OTHER APPLICABLE LOCAL CODES. THIS INCLUDES PROPER GROUND AND BONDING OF THE SIGN. FILE NAME: BROOKVIEW-RECREATION-CENTER-GOLDEN-VALLEY-GENERAL-MILLS-MON-V1.AI All original designs are exclusive property of Scenic Sign Corp. BOX 881 ST. CLOUD MN 56302 (320) 252-9400 | 1320 5th AVE NE FARGO, ND 58103 1-800-486-8517 WO: # SALESMAN: DARYL KIRT LOCATION: GOLDEN VALLEY, MN SCALE:SEE ABOVEDRAWN BY: RYAN UNGER DATE: 5/23/18 MONUMENT/PYLON/EMC SIGN EXTRA ELEMENT: # OF FACES: FACE MATERIAL: CABINET TYPE: RETAINER SIZE: DIVIDER BAR SIZE: FRAME MATERIAL: PHOTO EYE: XX 2 .090 ALUM. CUSTOM NONE NONE STEEL TBD LIGHTING TYPE: LED COLOR: POLE TYPE: POLE HEIGHT: TDX LEDS WHITE EXISTING EXISTING EXISTING NONE N/A POLE QUANTITY: # OF EMC FACES: BRAND: ADDITIONAL NOTES: 78 1/4" 6'-6 1/4" 13 3/16" 1'-1 3/16" 58 3/16" 4'-10 3/16" 17" 1'-5" 3 9/16" 6" 137" 11'-5" 28" 2'-4" PUSH THRU ACRYLIC LETTERS TRANS. VINYL (COLORS TBD) LIT WITH TDX LEDS CUSTOM STEEL FRAMED CABINET SKUNNED W/.090 ALUM. PAINTED (COLOR TBD) ROUTED ALUM. FACE FOR PUSH-THRU ACRYLIC LETTERS LIT WITH TDX LEDS OPAQUE YELLOW VINYL (COLOR TBD) AFTER IMAGE APPROXIMATE SCALE: 1/4” = 1’ BEFORE IMAGE: NOT TO SCALE SIDE: 1 SCALE: 1/4” = 1’ 0 11/2 1/4 3/4 1/8 3/8 5/8 7/8 21/2 1/4 3/4 1/8 3/8 5/8 7/8 THIS SIGN IS INTENDED TO BE INSTALLED IN ACCORDANCE WITH THE REQUIREMENTS OF ARTICLE 600 OF THE NATIONALELECTRICAL: ELECTRICAL CODE AND/OR OTHER APPLICABLE LOCAL CODES. THIS INCLUDES PROPER GROUND AND BONDING OF THE SIGN. FILE NAME: BROOKVIEW-RECREATION-CENTER-GOLDEN-VALLEY-PARK-DRIVE-MON-V1.AI All original designs are exclusive property of Scenic Sign Corp. BOX 881 ST. CLOUD MN 56302 (320) 252-9400 | 1320 5th AVE NE FARGO, ND 58103 1-800-486-8517 WO: # SALESMAN: DARYL KIRT LOCATION: GOLDEN VALLEY, MN SCALE:SEE ABOVEDRAWN BY: RYAN UNGER DATE: 5/23/18 MONUMENT/PYLON/EMC SIGN EXTRA ELEMENT: # OF FACES: FACE MATERIAL: CABINET TYPE: RETAINER SIZE: DIVIDER BAR SIZE: FRAME MATERIAL: PHOTO EYE: XX 2 .090 ALUM. CUSTOM NONE NONE STEEL TBD LIGHTING TYPE: LED COLOR: POLE TYPE: POLE HEIGHT: TDX LEDS WHITE EXISTING EXISTING EXISTING NONE N/A POLE QUANTITY: # OF EMC FACES: BRAND: ADDITIONAL NOTES: 108 7/16" 9'-0 7/16" 32 15/16" 2'-8 15/16" 54" 4'-6" 77" 6'-5"90" 7'-6" 75" 6'-3" 84" 7'-0" 144" 12'-0" PUSH THRU ACRYLIC LETTERS TRANS. VINYL (COLORS TBD) LIT WITH TDX LEDS CUSTOM STEEL FRAMED CABINET SKUNNED W/.090 ALUM. PAINTED (COLOR TBD) INDIVIDUAL ROUTED ALUM. PANELS FOR LEXAN BACKED TENANT PANELS LIT WITH TDX LEDS CUSTOM STEEL FRAMED CABINET SKUNNED W/.090 ALUM. PAINTED (COLOR TBD) ROUTED ALUM. FACE FOR PUSH-THRU ACRYLIC LETTERS LIT WITH TDX LEDS CUSTOM STEEL FRAMED CABINET SKUNNED W/.090 ALUM. PAINTED (COLOR TBD) ROUTED ALUM. FACE FOR PUSH-THRU ACRYLIC LETTERS LIT WITH TDX LEDS OPAQUE YELLOW VINYL (COLOR TBD) NEED VECTOR ARTWORK SCALE: 1/4” = 1’SCALE: 1/4” = 1’ SIDE 1 SIDE 2 0 11/2 1/4 3/4 1/8 3/8 5/8 7/8 21/2 1/4 3/4 1/8 3/8 5/8 7/8 THIS SIGN IS INTENDED TO BE INSTALLED IN ACCORDANCE WITH THE REQUIREMENTS OF ARTICLE 600 OF THE NATIONALELECTRICAL: ELECTRICAL CODE AND/OR OTHER APPLICABLE LOCAL CODES. THIS INCLUDES PROPER GROUND AND BONDING OF THE SIGN. FILE NAME: BROOKVIEW-RECREATION-CENTER-GOLDEN-VALLEY-WINNETKA-AND-HWY55-MON-V1.AI All original designs are exclusive property of Scenic Sign Corp. BOX 881 ST. CLOUD MN 56302 (320) 252-9400 | 1320 5th AVE NE FARGO, ND 58103 1-800-486-8517 WO: # SALESMAN: DARYL KIRT LOCATION: GOLDEN VALLEY, MN SCALE:SEE ABOVEDRAWN BY: RYAN UNGER DATE: 8/10/18 MONUMENT/PYLON/EMC SIGN EXTRA ELEMENT: # OF FACES: FACE MATERIAL: CABINET TYPE: RETAINER SIZE: DIVIDER BAR SIZE: FRAME MATERIAL: PHOTO EYE: XX 2 .090 ALUM. CUSTOM NONE NONE STEEL TBD LIGHTING TYPE: LED COLOR: POLE TYPE: POLE HEIGHT: TDX LEDS WHITE EXISTING EXISTING (TBD) EXISTING NONE N/A POLE QUANTITY: # OF EMC FACES: BRAND: ADDITIONAL NOTES: PUSH THRU ACRYLIC LETTERS TRANS. VINYL (COLORS TBD) LIT WITH TDX LEDS CUSTOM STEEL FRAMED CABINET SKUNNED W/.090 ALUM. PAINTED (COLOR TBD) INDIVIDUAL ROUTED ALUM. PANELS FOR LEXAN BACKED TENANT PANELS LIT WITH TDX LEDS CUSTOM STEEL FRAMED CABINET SKUNNED W/.090 ALUM. PAINTED (COLOR TBD) ROUTED ALUM. FACE FOR PUSH-THRU ACRYLIC LETTERS LIT WITH TDX LEDS OPAQUE YELLOW VINYL (COLOR TBD) 108 7/16" 9'-0 7/16" 120" 10'-0" 137" 11'-5" 140" 11'-8" 84" 7'-0" 90" 7'-6" 54" 4'-6" 3" 28" 2'-4" 144" 12'-0" 175" 14'-7" DECORATIVE TOP CAP PAINTED (COLOR TBD) CUSTOM STEEL TUBE FRAME BASE SKUN WITH .090 ALUM. PAINTED (COLOR TBD)