2018-01-03 Golden Valley•Crystal•New Hope
AGENDA
JOINT WATER COMMISSION
January 3, 2018—1:30 pm
City Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Minutes—December 6, 2017 (Approved 3-0)
3. Resolution #18-01 Designating Depositories for Joint Water Fund. Handout at Meeting
• (Virnig) (Approved 3-0)
4. Resolution #18-02 Making Annual Elections for the 2018-2019 Insurance Policy. Handout at
Meeting(Virnig) (Approved 3-0)
5. Approve Contract with MMRK Certified Public Accountants to perform December 31, 2017
Audit. Handout at meeting (Virnig) (Approved 3-0)
6. Review and Approve Hourly Rates (Virnig) (Approved 3-0)
7. North Tower Repainting (Weber)
8. North Tower Bypass (Weber)
9. TAC Update (Kakach)
10. Other Business
Next Schedule Meeting February 7, 2018
11. Adjournment (Approved 3-0)
IRThis document is available in alternate formats upon a 72-hour request.Please call
7b3-593-800b(TTY: 7b3-593-3968)to make a request. Examples of alternate formats
may include large print,electronic,Braille,audiocassette,etc.
Resolution 18-01 January 3, 2018
Commissioner Cruikshank introduced the following resolution and moved its adoption:
RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS
BE IT RESOLVED by the Joint Water Commission of the Cities of Golden Valley,
Crystal, and New Hope that the following are named as depositories for funds on deposit
as provided in the Laws of the State of Minnesota:
Wells Fargo Golden Valley
US Bank Golden Valley
4M Fund
BE IT FURTHER RESOLVED that the following signatories or alternates are
authorized to sign on checks drawn on funds deposited:
General Checking:
Joint Water Chair Anne Norris
Alternate:
Joint Water Vice Chair Kirk McDonald
• BE IT FURTHER RESOLVED that the following shall be authorized to make
investments of Joint Water Funds and shall be authorized to deposit the principal of said
investments in the above named depositories and beneficial to the Joint Water
Commission: Joint Water Chair, Golden Valley's Finance Director; Golden Valley
Accounting Coordinator.
Anne Norris, Chair
ATTEST:
Kirk McDonald, Vice Chair
The motion for the adoption of the foregoing resolution was seconded by McDonald and
upon a vote being taken thereon, the following voted in favor thereof: Norris, McDonald,
Cruikshank and the following voted against the same:none; whereupon said resolution was
declared duly passed and adopted, signed by the Chair and her signature attested by the
• Commissioner.
Resolution 18-02 January 3, 2018
. Commissioner Cruikshank introduced the following resolution and moved its adoption:
RESOLUTION MAKING ANNUAL ELECTIONS
FOR THE 2018-2019 INSURANCE POLICY
WHEREAS, the Golden Valley-Crystal-New Hope Joint Water Commission must
declare whether or not to waive the statutory limits on tort liability established by Minnesota
Statutes 456.04, and
WHEREAS, the Golden Valley-Crystal-New Hope Joint Water Commission
insurance period begins August 1, 2017, through July 31, 2018.
NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the Golden
Valley-Crystal-New Hope Joint Water Commission that it does not waive the statutory limits
on tort liability established by Minnesota Statutes 466.04 for the 2016-2017 insurance
policy.
Anne Norris, Chair
ATTEST:
Kirk McDonald, Vice Chair
The motion for the adoption of the foregoing resolution was seconded by Commissioner
McDonald and upon a vote being taken thereon, the following voted in favor thereof:
Norris, McDonald, Cruikshank and the following voted against the same: none; whereupon
said resolution was declared duly passed and adopted, signed by the Chair and their
signature attested by the Vice Chair.
Stantec Consulting Services Inc.
2335 Highway 36 West
. St,Paul 55113
c Tel: (651) 636-4600
Jta nteC Fax: (651) 636-1311
December 21, 2017
File: 193804153
Attention: Bernie Weber
Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: 2018 North Water Tower Repaint-Authorize Preparation of Plans and Specifications
City Project No. 1008
Dear Bernie,
As discussed,we are requesting authorization to prepare plans and specifications for the 2018
North Water Tower Repainting Project.
The project generally consists of repainting both the interior and exterior of the north water tower,
located at the corner of Aquila Ave N and 47th Ave N. This tower was last painted in 1996, and
repainting is recommended approximately every 20 years.
The estimated total project cost for these improvements,including indirect, is approximately
$750,000 as shown below. Note that approximately$75,000 of the estimated indirect costs would
be for inspection of the repainting process by KLM, a local engineering firm that specializes in
water tower rehabilitation. Joint Water Commission (JWC) funds will be used for this project.
Improvement Estimated Costs
Construction Costs $650,000
Indirect Costs-Stantec $25,000
Indirect Costs-KLM $75,000
Total Estimated Project Costs $750,000
If Council accepts the information presented and chooses to move forward with this project,we
then recommend that the Council authorizes the preparation of plans and specifications at the
January 8th meeting. Bids would be received in February 2018, and a contract considered at the
March 12th Council Meeting. Repainting could be done in the summer or fall of 2018, after the
completion of the bypass project.
•
Design with-oo mr unify it mirid
December 21,2017
Mr. Bernie Weber
Page 2 of 2
Reference: 2018 North Water Tower Repaint-Authorize Preparation of Plans and Specifications
If you have any questions or require further information please call me at (651)604-4808.
Sincerely,
STANTEC
Christopher W. Long, P.E.
Attachments: Figure 1 -Location Map
Cc: Kirk McDonald, Valerie Leone,Shawn Markham, Dave Lemke, Jim Muellner, Megan Albert-
New Hope; Mark Rolfs, Kellie Schlegel, Adam Martinson, Ann Dienhart-Stantec
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DATE: 12/20/2018 PROD.NO.:193804153 -tant--
Stantec Consulting Services Inc.
2335 Highway 36 West
St.Paul 5513
Tel: (651) 636-4600
Stantec Fax: (651) 636-1311
December 21, 2017
File: 193804153
Attention: Bernie Weber
Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: 2018 North Water Tower Bypass-Authorize Preparation of Plans and Specifications
City Project No. 1009
Dear Bernie,
As discussed,we are requesting authorization to prepare plans and specifications for the 2018
North Water Tower Bypass Project.
The project generally consists of installing a bypass water main line between the existing
emergency well/pump house to the existing 16"water main on the north side of the tower(see
attached location map). This bypass line will allow the emergency well to remain connected to
the distribution system while the tower is off-line this summer for the planned repainting project.
The estimated total project cost for these improvements, including indirect, is approximately
$100,000 as shown below. Joint Water Commission (JWC) funds will be used for this project.
Improvement Estimated Costs
Construction Costs $80,000
Indirect Costs $20,000
Total Estimated Project Costs $100,000
If Council accepts the information presented and chooses to move forward with this project,we
then recommend that the Council authorizes the preparation of plans and specifications at the
January 8rh meeting. Bids would be received in February 2018, and a contract considered at the
March 12th Council Meeting. Construction could be completed in spring or early summer of 2018,
prior to the repainting of the water tower.
Design with community in rnind
December21,2017
Mr. Bernie Weber
Page 2 of 2
Reference: 2018 North Water Tower Bypass-Authorize Preparation of Plans and Specifications
If you have any questions or require further information please call me at (651)604-4808.
Sincerely,
STANTEC
W.
Christopher W. Long, P.E.
Attachments: Figure 1 -Location Map
Cc: Kirk McDonald, Valerie Leone,Shawn Markham, Dave Lemke, Jim Muellner, Megan Albert-
New Hope; Mark Rolfs, Kellie Schlegel, Adam Martinson, Ann Dienhart-Stantec
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Stantec Consulting Services Inc.
2335 Highway 36 West
• It,Paul 5513
Tel: (651) 636-4600
Stantec Fax: (651) 636-1311
December 21,2017
File: 193804153
Attention: Bernie Weber
Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: 2018 North Water Tower Repaint-Authorize Preparation of Plans and Specifications
City Project No. 1008
Dear Bernie,
As discussed,we are requesting authorization to prepare plans and specifications for the 2018
North Water Tower Repainting Project.
The project generally consists of repainting both the interior and exterior of the north water tower,
located at the corner of Aquila Ave N and 47th Ave N. This tower was last painted in 1996, and
repainting is recommended approximately every 20 years.
The estimated total project cost for these improvements, including indirect,is approximately
$750,000 as shown below. Note that approximately$75,000 of the estimated indirect costs would
be for inspection of the repainting process by KLM, a local engineering firm that specializes in
water tower rehabilitation. Joint Water Commission (JWC) funds will be used for this project.
Improvement Estimated Costs
Construction Costs $650,000
Indirect Costs-Stantec $25,000
Indirect Costs-KLM $75,000
Total Estimated Project Costs $750,000
If Council accepts the information presented and chooses to move forward with this project,we
then recommend that the Council authorizes the preparation of plans and specifications at the
January 8th meeting. Bids would be received in February 2018, and a contract considered at the
March 12th Council Meeting. Repainting could be done in the summer or fall of 2018, after the
completion of the bypass project.
Design with community'n mind
• December 21,2017
Mr. Bernie Weber
Page 2 of 2
Reference: 2018 North Water Tower Repaint-Authorize Preparation of Plans and Specifications
If you have any questions or require further information please call me at (651)604-4808.
Sincerely,
STA�NTEC
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Christopher W. Long, P.E.
Attachments: Figure 1 -Location Map
Cc: Kirk McDonald, Valerie Leone,Shawn Markham, Dave Lemke, Jim Muellner, Megan Albert-
New Hope; Mark Rolfs, Kellie Schlegel, Adam Martinson, Ann Dienhart-Stantec
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2018 NORTH WATER TOWER BYPASS Stantec
2335 Highway 36 W
51.Paul,MN 55113
DATE: 12/20/2018 PROD.NO.:193804153 www.stant—com
Stantec Consulting Services Inc.
2335 Highway 36 West
• St.Paul MN 55113
Tel: (651) 636-4600
S4}.an4}QC Fax: (651) 636-1311
December 21,2017
File: 193804153
Attention: Bernie Weber
Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: 2018 North Water Tower Bypass-Authorize Preparation of Plans and Specifications
City Project No. 1009
Dear Bernie,
As discussed,we are requesting authorization to prepare plans and specifications for the 2018
North Water Tower Bypass Project.
• The project generally consists of installing a bypass water main line between the existing
emergency well/pump house to the existing 16"water main on the north side of the tower (see
attached location map). This bypass line will allow the emergency well to remain connected to
the distribution system while the tower is off-line this summer for the planned repainting project.
The estimated total project cost for these improvements,including indirect,is approximately
$100,000 as shown below. Joint Water Commission (JWC) funds will be used for this project.
Improvement Estimated Costs
Construction Costs $80,000
Indirect Costs $20,000
Total Estimated Project Costs $100,000
If Council accepts the information presented and chooses to move forward with this project,we
then recommend that the Council authorizes the preparation of plans and specifications at the
January 8th meeting. Bids would be received in February 2018, and a contract considered at the
March 12th Council Meeting. Construction could be completed in spring or early summer of 2018,
prior to the repainting of the water tower.
Design with community in mina
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• December 21,2017
Mr. Bernie Weber
Page 2 of 2
Reference: 2018 North Water Tower Bypass-Authorize Preparation of Plans and Specifications
If you have any questions or require further information please call me at (651)604-4808.
Sincerely,
STANTEC
Christopher W. Long, P.E.
Attachments: Figure 1 -Location Map
Cc: Kirk McDonald, Valerie Leone,Shawn Markham, Dave Lemke, Jim Muellner, Megan Albert-
New Hope; Mark Rolfs, Kellie Schlegel, Adam Martinson, Ann Dienhart-Stantec
•
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