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02-05-19 CC Agenda Packet (entire) REGULAR MEETING AGENDA 1. Call to Order A. Pledge of Allegiance Pages B. Roll Call 2. Additions and Corrections to Agenda 3. Consent Agenda Approval of Consent Agenda ‐ All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. City Council Meeting – January 2, 2019 3‐7 2. Council/Manager Meeting – January 8, 2019 8‐9 3. City Council Meeting – January 15, 2019 10‐13 4. Council Annual Planning Session – January 22, 2019 14 B. Approval of City Check Register 15 C. Minutes of Boards and Commissions: 1. Planning Commission – December 10, 2018 and January 14, 2019 16‐29 2. Board of Zoning Appeals – September 25, 2018 30‐31 3. Environmental Commission – November 26, 2018 32‐33 4. Human Services Commission – October 8 and November 12, 2018 34‐37 5. Bassett Creek Water Management Commission – December 20, 2018 38‐43 D. Bids and Quotes: 1. Award Contract for the I‐394 Inflow and Infiltration Phase 2 City Project #18‐24 44‐51 E. Accept Resignation from Planning Commission 52 F. Authorize 2019 Contract Extension for the Restoration and Maintenance of Native Plant Communities 53‐59 G. Approve Resolutions Supporting Hennepin County Grant Funding Applications 19‐11, 19,12, 19‐13, 19‐14, 19‐15 & 19‐16 60‐68 H. Approve Amendments to the Golden Valley Guiding Principles 69‐86 4. Public Hearing 5. Old Business Feb 5, 2019 – 6:30 pm Council Chambers Golden Valley City Hall 7800 Golden Valley Road City of Golden Valley City Council Meeting Feb 5, 2019 – 6:30 pm 2 6. New Business All Ordinances listed under this heading are eligible for public input. A. City of Golden Valley’s Pyramid of Success 87‐91 B. Review of Council Calendar C. Mayor and Council Communications 7. Adjournment UNOFFICIAL MINUTES CITY COUNCIL MEETING GOLDEN VALLEY, MINNESOTA January 2, 2019 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance 1B. Roll Call Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian Rosenquist and Steve Schmidgall. Also present were: City Manager Cruikshank, City Attorney Cisneros and City Clerk Luedke. 1C. Welcome to Hennepin County District 2 Commissioner Irene Fernando Hennepin County District 2 Commissioner Fernando was in attendance. She provided information on her campaign stands, why she ran, and her vision for the County. Council welcomed her to the Commission. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to approve the agenda of January 2, 2019, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to approve the consent agenda of January 2, 2019, as revised: removal of 3H-Acceptance of Donation and Grant for Softball Field Improvements at Seven Ballfields, 3K-Approval of Use of Credit Cards for Purchases, and 3N-Establishing Rising TIDES Task Force and appointing members and the motion carried. 3A. Approve Minutes of Council/Manager Meeting - December 11, 2018. 3B. Approve Designation of the 2019 Official Newspaper. 3C. Approve City Check Register and authorize the payments of the bills as submitted. 3D. Adopt Resolution 19-01, Designating Depositories for City Funds. 3E. Licenses: 1. Receive and file the gambling license exemption and approve the waiver of notice requirement for Carondelet Catholic School. 2. Receive and file the gambling license exemption and approve the waiver of notice requirement for Northwest Suburban Chapter of Pheasants Forever. 3. Approve a temporary on-sale liquor license for The Loppet Foundation for their event being held at 1221 Theodore Wirth Parkway on February 1 and 2, 2019. 3F. Minutes of Boards and Commissions: 1. Human Rights Commission - November 18, 2018 2. Open Space & Recreation Commission - October 22, 2018 3. Civil Service Commission - September 26, 2018 4. Bassett Creek Water Management Commission - November 14, 2018 3G. Approve purchase of 2019 Ford F-150 Crew Cab Fire Responder Pickup truck from Ford of Hibbing in the amount of $34,324.68. 3H. Adopt Resolution 19-02, accepting the donation and grant for the ballfield improvements 3I. Approve Turkey Management Plan for adoption and implementation. 3J. Approve Goose Management Plan for adoption and implementation. Unofficial City Council Minutes -2- January 2, 2019 3. APPROVAL OF CONSENT AGENDA - continued 3K. Approve usage of credit cards by any city employee who has received prior approval. 3L. Adopt Resolution 19-03, making Annual Elections for the 2019-2020 Insurance Policy. 3M. Adopt Resolution 19-04, approving Submission of Golden Valley’s 2040 Comprehensive Plan, directing the Planning Manager to submit the plan to the Metropolitan Council for final review. 3N. Adopt Resolution 19-05, Establishing the Rising TIDES Task Force and Appointing Members. 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3H. Acceptance of Donation and Grant for Softball Field Improvements at Seven Ballfields Parks and Recreation Director Birno provided additional information on the improvements planned for the ball fields. Council thanked the Golden Valley Girls Softball Association and the Hennepin Youth Sports Grant program for the ballfield improvements at Lions, Wesley, and Schaper Parks. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt Resolution 19-02, accepting the donation and grant for the ballfield improvements at Lions, Wesley, and Schaper Parks. Upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried 3K. Approval of Use of Credit Cards for Purchases Council Member Fonnest abstained from the voting due to his spouse being employed at US Bank. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to approve usage of credit cards by any city employee who has received prior approval from the appropriate supervisor and approved by the Finance Director and/or City Manager. Upon a vote being taken the following voted in favor of: Clausen, Harris, Rosenquist and Schmidgall, the following abstained: Fonnest, the following voted against: none and the motion carried 3N. Establishing the Rising TIDES Task Force and Appointing Members Council Member Fonnest provided additional information on the Rising TIDES task force and stated the following Task Force Members will be appointed: Amber Alexander, Joelle Allen, Millicent Flowers, Tanveer Gulzar, Jae Ljiyode, Maurice Harris, Sheri Hixon, Melissa Johnson, Ruth Paradise, Sam Powers, and Ajani Woodson. Council thanked the community members that applied and staff for their work on the task force. MOTION made by Council Member Fonnest, seconded by Council Member Clausen to adopt Resolution 19-05, Establishing the Rising TIDES Task Force and Appointing Members. Upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried Unofficial City Council Minutes -3- January 2, 2019 4. PUBLIC HEARINGS 4A. Public Hearing - Preliminary Plat Approval - Watermark - 1530 Welcome Avenue, 5530-5540 Golden Valley Road (withdrawn) Senior Planner/Grant Writer Goellner presented the staff report, answered questions from Council and stated the applicant had withdrawn their application and no Council action was necessary. 4B. Public Hearing - Ordinance # 653 - Approval of Conditional Use Permit 164 - 840 Pennsylvania Avenue South Planning Manager Zimmerman presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. Mr. Phil Branson, Director of Real Estate and Facilities, Morrie’s Automotive Group, said that staff’s report was comprehensive and added that they planned to demolish the existing building regardless of tonight’s outcome because it is unsafe. Mayor Harris closed the public hearing. MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to adopt Ordinance #653 Approval of Conditional Use Permit 164 allowing for off-street parking adjacent to a commercial use. Upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. 4C. Public Hearing - Ordinance #654 - Amending Section 113-95: Business and Professional Offices of the Zoning Code Senior Planner/Grant Writer Goellner presented the staff report and answered questions from Council. Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public hearing. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to adopt Ordinance #654 - Amending Section 113-95 of the Zoning Code. Upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. MOTION made by Council Member Fonnest, seconded by Council Member Schmidgall to adopt Summary of Ordinance #654 for Publication and the motion carried. 5. OLD BUSINESS 6. NEW BUSINESS 6A. Approve 2019 Appointments, Assignments and Reimbursements City Manager Cruikshank presented the staff report and answered questions from Council. Unofficial City Council Minutes -4- January 2, 2019 6A. Approve 2019 Appointments, Assignments and Reimbursements - continued Council Member Schmidgall nominated Council Member Clausen as the 2019 Mayor Pro Tem (Acting Mayor), seconded by Council Member Fonnest and the motion carried. MOTION made by Council Member Rosenquist, seconded by Council Member Clausen to approve the 2019 appointments and assignments as amended and to receive up to three total meetings per month, the reimbursement is $50 for the assignments below and the motion carried. Council Liaisons Board of Zoning Appeals Fonnest Civil Service Commission Clausen Environmental Commission Fonnest Human Rights Commission Clausen Human Services Commission Clausen Open Space and Recreation Commission Rosenquist Planning Commission Schmidgall Other Assignments Beyond the Yellow Ribbon Campaign Harris, Clausen Bicycle and Pedestrian Planning Task Force Schmidgall Bottineau Light Rail Transit (LRT) Community Works Steering Committee Fonnest, Rosenquist Golden Valley Business Council Harris, Fonnest Golden Valley Historical Society Board Member Schmidgall Highway 169 Mobility Study Policy Advisory Committee Schmidgall, Delegate Clausen, Alternate Hopkins School District 270 Caring Youth Committee Rosenquist Hopkins School District 270 Cities Joint Meetings Harris Rosenquist Legislative Liaison and Spokesperson Harris Blue Line Now! Coalition Clausen, Delegate Harris, Alternate METRO Blue Line Extension Corridor Management Committee Clausen, Delegate Harris, Alternate Metro Cities Fonnest, Delegate Minneapolis Water Advisory Board Harris Northwest Suburbs Cable Communications Commission Clausen Regional Council of Mayors Harris Robbinsdale School District 281 Advisory Committee Fonnest Sochacki Park Governance Policy Board Harris, Fonnest The appointment of Dave Gustafson, Jake Dashiell, Al Lundstrom, and Tim Teynor, as the Assistant Weed Inspectors for a one-year term. 6B. Review of Council Calendar The next Council/Manager meeting will be held on January 8, 2019, at 6:30 pm. The next Housing and Redevelopment Authority meeting will be held on January 15, 2019, at 6:30 pm. Unofficial City Council Minutes -5- January 2, 2019 6B. Review of Council Calendar - continued The next City Council Meeting will be held on January 15, 2019, immediately following the Housing and Redevelopment Authority meeting. Some Council Members may attend the Sweet Potato Pie Baking event on January 19, 2019, at 8 am at Calvary Lutheran Church, 7520 Golden Valley Road. Some Council Members may attend the Sweet Potato Pie 5th Annual Martin Luther King, Jr. event on January 20, 2019, from 2 to 4:30 pm at Brookview, 316 Brookview Parkway. City Offices will be closed on January 21, 2019, in observance of Martin Luther King, Jr. Day. Some Council Members may attend the 29th Annual MLK Holiday Breakfast event on January 21, 2019, from 7 to 9 am at the Minneapolis Armory, 500 South 6th Street. The Council Goal Setting Workshop will be held on January 22, 2019, from 6 to 8 pm at Brookview, 316 Brookview Parkway. Some Council Members may attend the 2019 Legislative Breakfast on February 9, 2019, from 9:30 to 11 am at the Crystal City Hall, 4141 Douglas Drive. 6C. Mayor and Council Communication Council Member Fonnest reminded the Council that their vision and goals were due on January 11. Mayor Harris encouraged the Council to attend the Sweet Potato Pie events if they are available. Council Member Clausen welcomed the Golden Valley residents to 2019. Council Member Rosenquist thanked the Public Works Department for the clearing the snow off the street and for keeping them cleaned. 7. ADJOURNMENT MOTION made by Council Member Clausen, seconded by Council Member Schmidgall, and the motion carried unanimously to adjourn the meeting at 7:31 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: __________________________ Kristine A. Luedke, City Clerk OFFICIAL MINUTES COUNCIL/MANAGER MEETING GOLDEN VALLEY, MINNESOTA January 8, 2019 The meeting began at 6:30 pm in the Council Conference Room. Present: Mayor Harris and Council Members: Clausen, Fonnest, Rosenquist, and Schmidgall. Also present were: City Manager Cruikshank, Physical Development Director Nevinski, Planning Manager Zimmerman, and Fire Chief Crelly. Joint Emergency Management Training Joe Kelly, Director of Homeland Security & Emergency Management at the Minnesota Department of Public Safety provided joint emergency management training with the City Council and the Management Team and answered questions from the Council. Massage License and Regulation Discussion City Attorney Cisneros gave a PowerPoint presentation regarding the proposed amendments to the massage licensing and regulations. Topics reviewed included clarifying and streamlining the license and permit application process, modernize code language and remove duplications, update and expand regulations for legitimate healthcare and wellness reasons. City Attorney Cisneros will draft the massage ordinance for consideration by the Council at a future City Council meeting. Review of October 29th Waste Hauling Forum 104 Physical Development Director Nevinski reviewed the highlights of he panel discussion held at the Forum, provided a summary of the panelists, resident questions, emailed, and written comments. City Manager Cruikshank outlined the process and options for Council consideration. Nevinski and Cruikshank answered questions from the Council. Golden Valley League of Women Voters President Micks stated the League would present a report to the City Council in April. The Council will receive the League of Women Voters report and provide direction to staff on the process for consideration of waste hauling at a future meeting. South Douglas Drive Redevelopment District Planning Manager Zimmerman reviewed history of the district, options available for site, and overlay districts. City Manager Cruikshank reviewed philosophies for development the Council could consider. Official Council/Manager Minutes -2- January 8, 2019 After discussion, it was the Council consensus to direct staff to develop a Douglas Drive Corridor overlay district, and request staff to outline the process to change the zoning in the district. Council Review of Future Draft Agendas: City Council December 18, 2018, City Council Wednesday, January 2 and Council/Manager January 8, 2019 City Manager Cruikshank reviewed the presentations to be held at the January 15, 2019 Council Meeting. The 2018 Year of End Report and amendment to the Discover St. Louis Park master marketing agreement will be held at a future Council/Manager meeting. Council salaries and reimbursements will be added to the February Council/Manager agenda. The meeting adjourned at 8:55 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Judy Nally, Administrative Assistant UNOFFICIAL MINUTES CITY COUNCIL MEETING GOLDEN VALLEY, MINNESOTA January 15, 2019 1. CALL TO ORDER Mayor Harris called the meeting to order at 6:41 pm. 1A. Pledge of Allegiance 1B. Roll Call Present: Mayor Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian Rosenquist and Steve Schmidgall. Also present were: City Manager Cruikshank, City Attorney Cisneros and City Clerk Luedke. 1C. Citizen Commendation Awards Battalion Chief Baker provided background information on the City being named a Heart Safe Community and on the events leading to the Citizen Award. He presented Ms. Barb Miller, Mr. Ian Osbourne, and Ms. Karen Kerwin with the Citizen Commendation Award. Council thanked Battalion Chief Baker, the Golden Valley Fire and Police Departments and the business owners who participate in the training and purchasing of AEDs. 1D. Presentation of the Certificate of Achievement for Excellence in Financial Reporting Mr. Tim Simon, State Representative for Minnesota Government Finance Officers Association presented the Award of Excellence in Financial Reporting to the City. Council thanked Finance Director Virnig for her service in the Finance Department. 1E. Thank you to Former Hennepin County Commissioner Linda Higgins Council thanked Hennepin County District 2 Commissioner Higgins for her past service to the City of Golden Valley. 2. ADDITIONS AND CORRECTIONS TO AGENDA MOTION made by Council Member Schmidgall, seconded by Council Member Fonnest to approve the agenda of January 15, 2019, as submitted and the motion carried. 3. APPROVAL OF CONSENT AGENDA MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to approve the consent agenda of January 15, 2019, as revised: 3G-Adopt Resolution Accepting Donations for Michelle Bix Garden and the motion carried. 3A. Approve Minutes of City Council Meeting - December 18, 2018. 3B. Approve City Check Register and authorize the payments of the bills as submitted. 3C. Licenses: 1. Approve temporary on-sale liquor license for The Chester Bird American Legion, 200 North Lilac Drive, for the 2019 Golden Valley Fire Relief Dance on June 22, 2019. 3D. Approve purchase of 800 MHz Radios and Accessories in the amount of $103,189.09, 800 MHz Encryption Upgrade in the amount of $10,804.13 from Motorola Solutions and 800 MHz Radio Batteries from Ancom Communications in the amount of $1,291.50. 3E. Adopt Resolution 19-06, Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Driveways that Involve 2018 City Street Improvements. Unofficial City Council Minutes -2- January 15, 2019 3. APPROVAL OF CONSENT AGENDA - continued 3F. Adopt Resolution 19-07, for Approval of Plat - Hunt Addition. 3G. Adopt Resolution 19-08, accepting Donations for Michelle Bix Garden. 3H. Authorize the Mayor and City Manager to sign the First Amended & Restated Master Marketing Agreement between the St. Louis Park Convention and Visitors Bureau and the City of Golden Valley 3. ITEMS REMOVED FROM THE CONSENT AGENDA 3G. Acceptance of Donation for Michelle Bix Garden Council thanked the individuals for their donation for the Michelle Bix Garden. MOTION made by Council Member Clausen, seconded by Council Member Fonnest to adopt Resolution 19-08, accepting the donation for the Michelle Bix Garden. Upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried 4. PUBLIC HEARINGS 4A1. Public Hearing - 2019 Pavement Management Program Project No. 19-01 Assistant City Engineer Kakach presented the staff report and answered questions from Council. City Manager Cruikshank and City Engineer Oliver answered questions from Council. Mayor Harris opened the public hearing. No one came forward. Mayor Harris closed the public hearing. MOTION made by Council Member Fonnest, seconded by Council Member Schmidgall to adopt Resolution 19-09, Ordering Construction of Certain Proposed Public Improvements and Authorizing Advertisement for Bids for City Project 19-01, 2019 Pavement Management Program. Upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. 4A2. Public Hearing - 2019 Pavement Management Area - Special Assessments Finance Director Virnig presented the staff report and answered questions from Council. Assistant City Engineer Kakach answered questions from Council. Mayor Harris opened the public hearing. Ms. Anne Holten, 2340 Decatur Avenue North, asked what the home cost assessments were for the previous two years because she wanted to know what type of inflation they would be incurring. Mayor Harris closed the public hearing. MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to adopt Resolution 19-10, Adopting and Confirming Assessments for Various Public Improvements in the 2019 Pavement Management Area. Upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris, Rosenquist and Schmidgall, the following voted against: none and the motion carried. Unofficial City Council Minutes -3- January 15, 2019 5. OLD BUSINESS 6. NEW BUSINESS 6A. Approve Contract with Clever Architecture LLC for Architectural Services for Council Chambers Remodel City Manager Cruikshank presented the staff report and answered questions from Council. City Attorney Cisneros answered questions from Council. There was Council discussion regarding contracts and the contract process. MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to approve a contact with Clever Architecture LLC in the amount of $49,200 and authorize the Mayor and City Manager to execute the contract and the motion carried. 6B. Review of Council Calendar Some Council Members may attend the Sweet Potato Pie Baking event on January 19, 2019, at 8 am at Calvary Lutheran Church, 7520 Golden Valley Road. Some Council Members may attend the Sweet Potato Pie 5th Annual Martin Luther King, Jr. event on January 20, 2019, from 2 to 4:30 pm at Brookview, 316 Brookview Parkway. City Offices will be closed on January 21, 2019, in observance of Martin Luther King, Jr. Day. Some Council Members may attend the 29th Annual MLK Holiday Breakfast event on January 21, 2019, from 7 to 9 am at the Minneapolis Armory, 500 South 6th Street. The Annual Council Planning Session will be held on January 22, 2019, from 5:30 to 9 pm at Brookview, 316 Brookview Parkway. Some Council Members may attend the Golden Valley Business Council on January 24, 2019, from 7:30 to 9 am at Brookview, 316 Brookview Parkway. Some Council Members may attend the Beyond the Yellow Ribbon Quad Communities Bowling Fundraiser event on January 27, 2019, from 11 am to 1 pm at the New Hope Bowl, 7107 42nd Avenue North, New Hope. Some Council Members may attend the Beyond the Yellow Ribbon Quad Communities lunch following the Bowling Fundraiser event on January 27, 2019, at the Crystal VFW Post 494, 5222 56th Avenue North, Crystal. The Joint Meeting of the Council and Boards and Commission members will be held on January 29, 2019, from 6 to 8 pm at Brookview, 316 Brookview Parkway. Some Council Members may attend the Experienced Officials 2019 Leadership Conference on February 1 and 2, 2019, starting at 11:30 am at the Crown Plaza Minneapolis West, 3131 Campus Drive, Plymouth. The next City Council meeting will be held on February 5, 2019, at 6:30 pm. Unofficial City Council Minutes -4- January 15, 2019 6B. Review of Council Calendar - continued Some Council Members may attend the 2019 Legislative Breakfast on February 9, 2019, from 9:30 to 11 am at the Crystal City Hall, 4141 Douglas Drive. 6C. Mayor and Council Communication Mayor Harris provided Council with an update on legislative issues from the State Capitol. 7. ADJOURNMENT MOTION made by Council Member Clausen, seconded by Council Member Rosenquist, and the motion carried unanimously to adjourn the meeting at 8:08 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: __________________________ Kristine A. Luedke, City Clerk UNOFFICIAL MINUTES COUNCIL ANNUAL PLANNING SESSION GOLDEN VALLEY, MINNESOTA January 22, 2019 The meeting began at 6:00 pm at the Brookview. The following members were present: Mayor Harris, Council Members Clausen, Fonnest, Rosenquist, and Schmidgall. Also present were: Tim Cruikshank, City Manager; Rick Birno, Director of Parks and Recreation; John Crelly, Fire Chief; Kirsten Santelices, Human Resources Director; Marc Nevinski, Physical Development Director; Jason Sturgis, Police Chief; Sue Virnig, Finance Director, Cheryl Weiler, Communications Manager and Maria Cisneros, City Attorney. City Manager Cruikshank reviewed the 2018 accomplishments and outlined the process for the evening. Ms. Barbara Raye, Executive Director, for Policy, Planning and Performance led the discussion regarding the City Council’s Values and the creation of the City’s Vision and Mission Statement. The Council determined their 2019 Action Steps. The meeting was adjourned at 9 pm. _______________________________ Shepard M. Harris, Mayor ATTEST: _________________________________ Timothy J. Cruikshank, City Manager Executive Summary For Action Golden Valley City Council Meeting February 5, 2019 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document is located on city website at the following location: http://weblink.ci.golden- valley.mn.us/Public/Browse.aspx?startid=717279&dbid=2. • The check register for approval: o 01/25/2019 Check Register Recommended Action Motion to authorize the payment of the bills as submitted. Regular Meeting of the Golden Valley Planning Commission December 10, 2018 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, December 10, 2018. Chair Baker called the meeting to order at 7 pm. Those present were Planning Commissioners Angell, Baker, Blum, Brookins, Johnson, Pockl, and Segelbaum. Also present were Planning Manager Jason Zimmerman, and Associate Planner/Grant Writer Emily Goellner. 1. Approval of Minutes November 26, 2018, Regular Planning Commission Meeting Segelbaum stated that he would like to add that the reason he abstained from voting on Conditional Use Permit 163 (Watermark) is because he felt he had incomplete information about the potential increase in noise due to sirens and without that information it was unclear to him if the impact could be mitigated. MOVED by Johnson, seconded by Pockl and motion carried unanimously to approve the November 26, 2018, minutes with the above noted addition. 2. Informal Public Hearing – Conditional Use Permit – 840 Pennsylvania Avenue South – CU-164 Applicant: Morries 840 Pennsylvania Ave Re, LLC Address: 840 Pennsylvania Avenue South Purpose: To allow off-street parking for employees of the Morrie’s dealership located to the east at 7400 Wayzata Boulevard. Zimmerman referred to a location map of 840 Pennsylvania Avenue South and explained the applicant’s proposal for a Conditional Use Permit to allow for off-street parking for an adjacent commercial property. He noted that the vacant industrial building currently located on the property would be demolished as a part of this proposal and that pedestrian improvements to allow employees to safely cross the street to the Morrie’s dealership are recommended. Zimmerman discussed the existing conditions of the property and explained that the building currently on the property was built in 1962. In 2014, the City declared the building “unsafe” and “uninhabitable,” there are no trees, a few small shrubs, a small front lawn, one curb cut, and the impervious surface is currently 92.2%. Zimmerman explained that the proposed use for the property includes a 67 stall surface parking lot for the employees of the Morrie’s dealership located at 7400 Wayzata Blvd. The applicant is proposing 176 new shrubs and 18 new trees, the impervious surface Minutes of the Golden Valley Planning Commission December 10, 2018 Page 2 percentage would be reduced to 58.9%, the existing curb cut would be maintained, and new lighting, consisting of three poles, would be installed. He added that the proposed new lighting must comply with City Code requirements, screening of the parking area from public streets is required, and that the parking lot is to be used for employee parking only, not for storage of dealership inventory. Zimmerman discussed the factors of consideration used when evaluating Conditional Use Permits and stated that staff is recommending approval of the proposal subject to the conditions included in the staff report. Segelbaum questioned the need for additional parking and asked if this dealership has increased in size recently. Zimmerman stated that Morrie’s did amend their PUD approximately four years ago which reduced the amount of parking by adding a second building to their site which is part of the reason that they would now like to move their employees off site, across the street. Baker noted that the dealership is required to have a certain number of parking spaces and asked if this proposed CUP will have any bearing on the existing parking spaces Morrie’s currently has and if their PUD will need to be revised as a result of this proposed CUP. Zimmerman stated that the current Morrie’s PUD does require a certain number of parking spaces but it doesn’t differentiate between employee spaces, customer spaces, and inventory spaces. He added that the City has heard from dealerships that inventory storage is a constant challenge and reiterated that the City Code allows for off-street parking on adjacent properties. Segelbaum said he would like to know if any concessions were made with the approval of Morrie’s PUD amendment. He said if there were concessions made for example in the amount of impervious surface, it now seems as though that accommodation may have been given away for nothing. Zimmerman explained that the Morrie’s lot was all pavement and parking lot area before the second building was constructed so they did not take away any pervious surface but in fact increased it slightly with the addition of a turf area in the front. Phillip Branson, Director of Real Estate and Facilities, Morrie’s Automotive Group, explained that much of the use of the current Morrie’s parking lot is dictated by the manufacturer’s required inventory levels. As inventory levels go up the need for additional parking goes up as well. He stated that they have approximately 75 employees currently so the proposed CUP for parking across the street won’t accommodate all of their employees but it will help significantly. He referred to the conditions in the staff report and said they agree with all of them and that the existing building is really unsafe and they will be demolishing it regardless. Baker asked if the manufacturer requires them to have a certain amount of inventory adjacent to the building. Branson said they have to have a minimum amount of vehicles inside the building and on the premises as a whole. Minutes of the Golden Valley Planning Commission December 10, 2018 Page 3 Johnson asked if they have considered adding public art or if they would be open to the idea of adding it. Branson said they would absolutely be open to having public art. He stated that their goal is to provide moments of happiness and that they want to have a nice parking lot for their employees. Segelbaum asked if all of the parking spaces that would be opened up on the dealership property as a result of granting the CUP would be used for inventory parking or if they have any intention of using those spots for anything else. Branson said the spaces would be used for inventory parking. He added that they have not thought about adding additional green space because that would somewhat defeat the purpose of buying the property across the street. Baker opened the public hearing. Seeing and hearing no one wishing to comment, Baker closed the public hearing. Blum stated that this property is surrounded entirely by commercial or industrial properties. He added that this proposal will remove a blighted property and that there are a lot of positives with this proposal including reducing the amount of impervious surface and adding landscaping. Johnson stated that if staff is amenable to working with the applicant regarding public art he would like a report back to the Planning Commission. Zimmerman agreed. Angell said he thinks the proposal makes sense and it will help alleviate problems for this business and for the City. Segelbaum said it seems as though this is an improvement and that the landscaping proposal is generous. He stated that it also seems like when the applicant got their PUD they needed all of their parking spaces so this feels like incremental grabbing and not giving back and he would like them to do something to remove the amount of impervious surface in their main parking lot. He added that he realizes the CUP is for a different property so the City can’t put conditions on the main dealership. Blum agreed that he would like to seize on opportunities when they arise but they can’t do anything about the subject property in this case. MOVED by Johnson, seconded by Brookins and motion carried unanimously to recommend approval of Conditional Use Permit 164 allowing off-street parking for employees of the Morrie’s dealership located to the east at 7400 Wayzata Boulevard subject to the findings and conditions as follows. Findings: 1. Demonstrated Need for Proposed Use: Standard met. In order to accommodate the demand for space for dealership inventory at the nearby commercial lot, the applicant has worked to provide off-site parking for employees. Minutes of the Golden Valley Planning Commission December 10, 2018 Page 4 2. Consistency with the Comprehensive Plan: Standard met. The proposed use is not inconsistent with the Mixed Use designation in the Comprehensive Plan, which allows for accessory parking in order to support existing businesses. 3. Effect upon Property Values: Standard met. Given the presence of the neglected existing building, surrounding properties would likely benefit from its replacement with a landscaped surface parking lot. 4. Effect on Traffic Flow and Congestion: Standard conditionally met. Traffic flows are not anticipated to be substantially different from those that currently exist for employees arriving at and departing from the commercial property across the street to the east. In order to facilitate safe and efficient pedestrian movements for employees crossing Pennsylvania Avenue South, a pedestrian crossing and associated sidewalk connection to the new parking lot would need to be constructed. 5. Effect of Increases in Population and Density: Standard met. Due to the nature of the proposed use (parking), there are no anticipated increases in population or density. 6. Compliance with the City’s Mixed-Income Housing Policy: Not applicable. 7. Increase in Noise Levels: Standard met. The proposed use is not anticipated to generate excessive noise. 8. Generation of Odors, Dust, Smoke, Gas, or Vibration: Standard met. The proposed use is not anticipated to generate excessive odors, dust, smoke, gas, or vibrations. 9. Any Increase in Pests or Vermin: Standard met. The proposed use is not anticipated to attract pests. 10. Visual Appearance: Standard conditionally met. Installation of landscaping between Pennsylvania Avenue and the surface parking lot would help mitigate the visual impact of the proposed use. The removal of the vacant building at this location would improve the visual appearance of the property. 11. Other Effects upon the General Public Health, Safety, and Welfare: Standard met. The proposed use is not anticipated to have any other impacts on the surrounding area. Conditions: 1. Off-street parking is authorized for employee vehicles only and shall not include the storage of dealership inventory. 2. No parking shall be allowed within the required yard setbacks, consistent with the requirements of the City Code. 3. Landscaping that screens the parking area from the view of public streets shall be installed, consistent with the requirements of the City Code. 4. Site lighting must comply with all requirements of the City Code, including the installation of timers, dimmers, or sensors to ensure lighting levels are reduced during non-business hours. 5. A pedestrian crossing (including crosswalk with ADA accessible ramps, pavement markings, and signage meeting MMUTCD standards) and an associated sidewalk connection to the new parking lot shall be constructed adjacent to the driveway. 6. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Minutes of the Golden Valley Planning Commission December 10, 2018 Page 5 3. Informal Public Hearing – Zoning Code Text Amendment – Business and Professional Offices Zoning District Amendments – ZO00-118 Applicant: City of Golden Valley Purpose: To consider ways to update and modernize the uses allowed in the Business and Professional Office Zoning District Goellner reminded the Commission that this item was tabled at their November 13 meeting. She explained that there is an opportunity to modernize the existing code language for the Business and Professional Offices Zoning District. She stated that staff is proposing to add tech uses, healthcare uses, considering removing the catch-all provision for uses not listed, updating the name of the district, and rewriting the purpose statement. Goellner explained that the proposed new language keeps offices and class 1 essential services as permitted uses. It would keep adult day care centers, child care centers, daytime activity centers or facilities providing school and or training for disabled people, limited retail services, and permitted and conditional uses in buildings exceeding three stories in height as conditional uses. She stated that the proposed new language proposes to move financial institutions from a conditional use to a permitted use when no drive-through is present, it would keep heliports as a conditional use but the words “accessory to a professional office building” would be added. It would move recreational facilities from a conditional use to a permitted accessory use and it would add medical, dental, or optical clinics as a permitted use and medical, dental, or research and development laboratories as a conditional use. Lastly, the proposed name of the district would be changed to Office instead of Business and Professional Offices. Goellner stated that at the November 13 meeting there was discussion about pawnshops and payday lending businesses. She explained that pawnshops are considered to be a retail use, not a financial institution and they are licensed by the City. Payday lending businesses are considered financial institutions, are licensed by the Minnesota Department of Commerce, and would be permitted under this proposal. Baker asked if there are any properties that would lose their office designation as a part of this proposal. Goellner stated that most of the office properties are not changing, but some of them will become mixed use and offices would still be allowed as a permitted use. Johnson questioned if recreational facilities should be defined. Zimmerman said there is danger in having language that is too specific, it is better to leave the language general and use the dictionary definition if issues come up. Johnson asked if a property could be used just for a recreational facility. Baker said his understanding is that a recreational use would have to be accessory to the office use. Zimmerman agreed and suggested adding the words “accessory to the office use” in the code language. Minutes of the Golden Valley Planning Commission December 10, 2018 Page 6 Blum asked what “Essential Services Class I” means. Zimmerman said it is items typically found in the right of way or a utility easement such as electricity, water, gas, cable, power poles, etc. Baker opened the public hearing. Seeing and hearing no one wishing to comment, Baker closed the public hearing. Blum said he didn’t see language included about food or restaurant types of services which he thinks is good. Zimmerman noted that there is language included about allowing limited retail use accessory to an office which would allow for a small cafe or restaurant with a CUP. Blum asked if those types of uses would be accessible to the public. Zimmerman said the language would not exclude the public but that would be addressed as part of the CUP process. Blum referred to the setback requirements and questioned if the “wedding cake” type of setbacks for height should be considered. Zimmerman stated that the R-1 and R-2 Zoning Districts are the only ones that have the “wedding cake” setback requirements. He stated that the language could require a larger front yard setback for taller buildings but that could affect the walkability and having buildings that are closer to the street versus being set back further on the front. Brookins stated that there are already regulations restricting the height to three stories so he’d be in favor of leaving out detailed language about height and just dealing with it through the CUP process. Zimmerman said he is hesitant about taking out the height language because a CUP is granted by right so it is helpful to have the requirements spelled out rather than leaving it on a case-by-case basis. Baker suggested that staff review the language about height to try to find some middle ground between the walkability with buildings close to the street and buildings set too far back from the front of the property. MOVED by Blum, seconded by Angell and motion carried unanimously to recommend approval of the proposed changes to the Business and Professional Office Zoning District. 4. Discussion Item – Zoning Code Text Amendment – Firearm Sales – ZO00-117 Applicant: City of Golden Valley Purpose: To amend the Commercial Zoning District to regulate the sale of firearms Zimmerman stated that the Planning Commission has been asked by the City Council to consider new zoning regulations regarding the sale of firearms. This item was discussed at Council/Manager meetings on August 15 and November 13. He explained that state law limits the ability of local municipalities to regulate firearms beyond state statute but the City can within reason legislate the location of firearms sales. Also, similar to sexually oriented businesses, the City can buffer or specify distances from other uses. He noted that other metro area cities have firearm sales separation requirements based on: residentially Minutes of the Golden Valley Planning Commission December 10, 2018 Page 7 zoned properties, day care facilities, schools, religious institutions, libraries, parks, governmental buildings, and community centers. They also have minimum distance requirements between firearm sales uses and other firearm sales uses, pawn shops, currency exchanges, payday loan agencies, liquor stores, and sexually oriented businesses. He added that in Golden Valley, firearms sales are currently allowed in Commercial zoning districts and are prohibited as a home occupation. Zimmerman stated that staff mapped the impacts on potential locations based on various buffers around residentially zoned properties, including the Mixed Use Zoning District, parks and play areas, schools, religious facilities, and libraries. He showed the Commissioners maps that indicated 100, 300, and 500-foot buffer areas and asked for feedback regarding the strictness of the language and providing reasonable, non- discriminatory regulations. Zimmerman stated that some other restrictions to consider are security including where and how in the building firearms can be stored, storage of ammunition, requirements around alarm systems, and limiting sales to permanent buildings. He stated that some of the considerations for site requirements include limits on window displays, exterior loudspeakers or public address systems, building construction, and prohibition or regulation of firing ranges. Baker asked if it would be illegal for the City to outlaw firearms sales. Zimmerman stated that the City has to allow for firearms sales with reasonable restrictions on their potential locations. Johnson questioned what the City is trying to protect and suggested considering language that looks at density or restrictions on places where there are a lot of people. Zimmerman noted that there are cities that only allow firearms sales in industrial zoning districts. Segelbaum referred to the language regarding measuring the distance from certain other uses and asked if the City’s measurements included properties outside of the City’s boundaries. Zimmerman stated that he believes the City can only base its requirements on uses within Golden Valley. Baker asked if there are any existing firearms sales locations in the City. Zimmerman said no. Baker said he is curious about the intent of not locating firearms sales near other “undesirable uses” such as liquor stores, or sexually oriented businesses. He questioned what the City is trying to achieve. Zimmerman noted that some cities group those types of uses together. Segelbaum questioned if it might be a good idea to come up with a justification as to why they are proposing a particular buffer be put in place in order to help with potential challenges to the Code. Zimmerman said the discussions with Council have been about limiting the opportunities for gun sales because the fewer opportunities there are the less chance there is for crimes to occur. Minutes of the Golden Valley Planning Commission December 10, 2018 Page 8 Pockl asked about the Police Department feedback. Zimmerman said the Police Chief didn’t have a feel for the buffers or the land use issues, but he liked the security measures mentioned and the idea of not allowing firearms to be displayed in windows. Blum said he thinks the Planning Commission should formulate their own rationale of what they think is reasonable. He said he also thinks that different setbacks or buffers from other types of uses seems reasonable and thoughtful. Segelbaum said it might be helpful to hear how other cities came up with their reasons and said it is difficult to say something without justification. Johnson stated that their charge should be re-framed to state that they are limiting possible locations for firearms sales. He said he takes umbrage to protecting some residents and not others and reiterated that they should be looking at density or proximity to commercial locations. Blum stated that generally there is enhanced protection for people who can’t protect themselves so he thinks they should talk about buffers from schools first. Baker said he doesn’t think there is a relationship between protection and purchase. Blum said that the first point of possession is at the point of sale. Segelbaum said he agrees with Blum and that buffers around schools is the highest priority on his list. Pockl said she would include day cares as well. Brookins suggested that the largest buffer be around properties zoned Institutional. Baker said he would like a large buffer around parks too. Johnson suggested allowing firearms sales in the Industrial zoning district with a CUP because there probably aren’t as many vulnerable people in those areas. Segelbaum said it might be more appropriate to keep sales out of school areas. Baker said he would like to see both. Zimmerman said he would create a map with buffers around Industrial properties for the Commission to review. Segelbaum questioned if retail sales are allowed in the Industrial Zoning District. Baker reiterated that he would like see an objective relationship between gun sales and other “undesirable uses.” Blum stated that the most common drug association with crime is alcohol so that distinction could be made. Baker questioned what that has to do with those two stores being next to each other. Blum added that “undesirable uses” clustered together could hurt property values and would make areas feel less like a neighborhood. Angell questioned if Minnesota has a waiting period for firearms sales. Zimmerman said it would be helpful to know if the Commissioners think that buffers should be used or not. Baker said he thinks there is no harm in creating distance between firearms sales and other uses. Segelbaum said it is a matter of prioritizing because locations for firearms sales need to be available somewhere. Pockl said she agrees with Segelbaum and thinks the focus should be on areas they want to keep firearms away from and not to focus on “undesirable uses.” Brookins said he would not classify everywhere that sells firearms as “undesirable.” He said he thinks the Minneapolis Code spells out their requirements nicely and that the focus Minutes of the Golden Valley Planning Commission December 10, 2018 Page 9 should be on both allowing sales in certain zoning districts and requiring buffers around certain other uses. Zimmerman said staff will create some maps showing the largest buffering around schools and day cares and smaller buffers elsewhere and bring this topic back to a future Planning Commission meeting. --Short Recess-- 5. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings No reports were given. 6. Other Business • Council Liaison Report Council Member Schmidgall gave an update on items recently approved by the City Council including the Conditional Use Permit for Shapco (the parking lot east of 1109 Zane Ave N), the 2040 Comprehensive Plan, and the 2019 Budget. He stated that at the next Council/Manager meeting they will be discussing the Rising TIDES Task Force, 2019 legislative priorities, and the 2019 City Council strategic planning session. 7. Adjournment The meeting was adjourned at 9:06 pm. ____________________________ __________________________ Ron Blum, Secretary Lisa Wittman, Administrative Assistant Regular Meeting of the Golden Valley Planning Commission January 14, 2019 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, January 14, 2019. Chair Baker called the meeting to order at 7 pm. Those present were Planning Commissioners Baker, Blum, Brookins, Johnson, Pockl, and Segelbaum. Also present was Planning Manager Jason Zimmerman. Commissioner Angell was absent. 1. Approval of Minutes December 10, 2018, Regular Planning Commission Meeting MOVED by Johnson, seconded by Brookins and motion carried unanimously to approve the December 10, 2018, minutes as submitted. 2. Discussion Item – Zoning Code Text Amendment – Firearm Sales – ZO00-117 Applicant: City of Golden Valley Purpose: To amend the Zoning Code to regulate the sale of firearms Zimmerman reminded the Commission that they discussed this item at their December 10 meeting. He stated that there are currently no regulations in the City Code regarding the sale of firearms other than prohibiting them as a home occupation in the R-1 Single Family and R-2 Zoning Districts. Zimmerman explained that staff researched several neighboring cities to see how they regulate firearm sales and the types of regulations seem to fall into three categories. The first is separation either from certain uses or zoning districts, or separation between firearm sales facilities. The second is security measures at firearm sales facilities, and third is site requirements such as what can be displayed in windows and other issues about the site itself. Zimmerman noted that at the December 10 Planning Commission meeting the discussion included how to buffer firearm sales from different types of uses the most important being where there is a gathering of people such as schools, religious facilities, libraries, community centers, etc. and the next important being residentially zoned areas. He said there was also discussion about whether there should be required distances between firearm sales facilities and other types of uses like liquor stores and the consensus was not to focus on that. He added that another issue discussed was possibly not allowing firearm sales in the Commercial Zoning District but rather in the Light Industrial or Industrial Zoning Districts where there may be fewer people. Minutes of the Golden Valley Planning Commission January 14, 2019 Page 2 Zimmerman referred to the proposed Future Land Use Map that will be used in the updated Comp Plan and noted that is the map staff used when determining the proposed buffer areas. Zimmerman referred to a map that showed Commercial properties with a buffer of 500 feet around schools, religious facilities, schools, parks, and community centers and a second buffer of 250 feet around residential uses and mixed use properties. He noted that these are also the buffers that Minneapolis uses in their firearm sales requirements. He discussed the areas where firearm sales would be allowed under this scenario and said there would be approximately 22 properties where firearm sales would be fully allowed and 29 properties that would have some restrictions but would still have the opportunity to sell firearms. Zimmerman referred to a map showing Industrial properties that had the same buffers and said that 18 properties would be fully allowed and 63 properties would have some restrictions. Zimmerman referred to maps that showed a buffer of 350 feet buffer around Commercial properties and around Light Industrial and Industrial properties without distinguishing schools, religious facilities, schools, parks, and community centers, or residential areas similar to what St. Louis Park does. He stated that the results were similar to the other maps shown and stated that the question really is whether to allow firearm sales in Commercial or in Industrial. Segelbaum asked if the Light Industrial and Industrial sections of the Zoning Code would need to be revised to allow retail sales in general, not only firearm sales. Zimmerman explained that only accessory retail sales and temporary retail sales are currently allowed in the Light Industrial and Industrial Zoning Districts but the Code language could be amended to state that only retail sales of firearms and not general retail would be allowed in those districts. He added that language prohibiting firearm sales could also be added to the Commercial Zoning District. Pockl asked Zimmerman if he thought a map showing a 500 foot buffer around schools, religious facilities, etc. and a 350 foot buffer around other uses would look significantly different than the maps already shown. Zimmerman said he suspects a map like that would look very similar to the other scenarios shown and that the overall number of properties allowed to sell firearms wouldn’t change very much. He reminded the Commission that the goal is to make a reasonable, non-arbitrary limit because the sale of firearms can’t be completely restricted. Segelbaum asked if it would be an option to designate specific areas for firearm sales, without going so far as to say that area is a certain number of feet away from something else. Zimmerman said he hasn’t seen any other Codes written that way because that could seem arbitrary. He stated that the maps they’ve been discussing have a rationale as to why the sale of firearms is restricted in certain areas and it would be easier to justify why these certain areas were selected. Segelbaum stated that ultimately there needs to be some areas available for the sale of firearms and questioned if there has been any guidance as to what has been deemed to be a reasonable number of areas or not. Minutes of the Golden Valley Planning Commission January 14, 2019 Page 3 Zimmerman said it is hard to say because the issue hasn’t been challenged yet so it is important that the City be able to rationalize and justify its regulations. Baker asked the Commission to discuss the differences between the maps showing firearms sales in the Commercial versus Industrial Zoning Districts. He said what strikes him is that there are several properties shown on the maps that are never going to allow firearm sales such as the Honeywell, and General Mills (James Ford Bell) properties. He noted that the two largest areas that could potentially sell firearms is the area west of Duluth Street and the area North of TH 55 and east of TH 169. He said there is something about a firearm sales facility buried deep in an industrial area that makes him nervous. Blum stated that regulations around site requirements are a greater avenue of protection than where the site is located. Baker said he would like to find a result that reduces as much as possible the eligible land for firearm sales. He said he knows the City needs to provide for some firearm sales but he is not enthusiastic about having them in Golden Valley. Blum said he thinks site security is a very appropriate thing for the Commission to consider. He said his priority and focus is to protect areas that have vulnerable people like schools, etc. Segelbaum agreed and said he would like the buffers to focus on areas that protect more vulnerable people. He added that he liked the second map the best because it showed a larger buffer around areas of assembly. Baker asked how the size of the buffer areas was chosen. Zimmerman said the size of the buffer areas wasn’t discussed at the last Commission meeting, the discussion focused more on showing a larger buffer around schools, religious facilities, etc. and a smaller buffer around other types of properties. He explained that he used buffer sizes similar to neighboring cities. He added that if the buffers are increased too much it might really limit the space available for firearm sales. He said he could try increasing the buffer areas to 500 feet or 1,000 feet to see if there are any areas left. Baker said he would be interested in seeing a map with 500 or 1,000 foot buffers. Johnson questioned regulating the square footage or the security of the firearm facility instead, or requiring firearm facilities to be in a single use building. Zimmerman stated that many of the cities staff researched have regulations regarding building construction and security measures that meet the State’s standards so those could be incorporated into Golden Valley’s Code as well. Blum asked Johnson if he was suggesting that no buffers be used and that just the security measures are used. Johnson said he is suggesting that in addition to the buffer a single purpose building be used because it’s not just about limiting firearm sales, it’s about making the safest environment possible and the more contained and secure the building is, the less risk there is. Brookins asked if they is an opportunity to separate firearm sales from ammunition sales. Zimmerman said didn’t know but he hasn’t seen any other codes split it up that way. Zimmerman summarized that the Commission would like to see the following: firearm sales focused in Light Industrial and Industrial properties, having two different tiers of Minutes of the Golden Valley Planning Commission January 14, 2019 Page 4 buffers (one focused on schools, etc., and the other on residential areas), and seeing what an increased buffer size looks like. Baker said he would prefer allowing firearm sales in a commercial and not in industrial areas. Johnson said if they are trying to limit risk there is probably more density in a commercial area than in an industrial area. Blum said commercial facilities are generally more open to the public and less secure than industrial facilities. He referred to Minneapolis’s requirements and said that it is much denser than Golden Valley so he thinks Golden Valley would be justified in having larger buffers. Baker asked if the appropriate next step would be to look at a 1,000 foot buffer around Light Industrial and Industrial properties. Segelbaum stated that if a 1,000 foot buffer leaves very little area for firearm sales to occur then it is not going to be very useful for them to consider. He said he would like to give staff some leeway and just note that the Commission would like to increase the buffers but still have a reasonable result. Zimmerman said he could bring different maps back to the Commission which show different buffer distances and if staff feels there is one that should be recommended they will and the Planning Commission can make their recommendation as well. Blum added that he likes Bloomington’s and Richfield’s required minimum distance of 1,000 feet between firearm sales facilities. Baker agreed. Pockl asked if there will be any discussion about firing ranges. Zimmerman said the Planning Commission can make recommendations about firing ranges but the City Council has just been talking about firearm sales. Baker said he would be supportive of prohibiting firing ranges. Segelbaum agreed that it would appropriate to restrict firing ranges. Johnson said he doesn’t see why they should be restricted if they are located in an industrial area. He said he doesn’t know what the rationale would be for excluding them and added that if they are recommending they be excluded they should come up with a good reason why. Segelbaum said it would be an additional concentration of firearms in the City and if the City is allowed to restrict firing ranges he would prefer to do so. Blum said federal law requires a background check to own a gun but a background check is not required to rent one and use it at a firing range so that is a public safety distinction that would justify the City’s additional regulation of firing ranges. --Short Recess-- 3. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings No other reports were given. 4. Other Business • Council Liaison Report Minutes of the Golden Valley Planning Commission January 14, 2019 Page 5 Council Member Schmidgall gave an update on items recently discussed by the City Council including the denial of a Conditional Use Permit for the Watermark residential facility, the appointment of members to the Rising TIDES Task Force, and the 2019 City Council strategic planning session on January 22. 5. Ad journment The meeting was adjourned at 7:49 pm. ____________________________ __________________________ Ron Blum, Secretary Lisa Wittman, Administrative Assistant Minutes of a Regular Meeting of the Golden Valley Board of Zoning Appeals September 25, 2018 A regular meeting of the Golden Valley Board of Zoning Appeals was held on Tuesday, September 25, 2018, at City Hall, 7800 Golden Valley Road, Golden Valley, Minnesota. Chair Nelson called the meeting to order at 7 pm. Those present were Members Nelson, Orenstein, Perich, Snope, and Planning Commission Representative Baker. Also present were Associate Planner/Grant Writer Emily Goellner, and Administrative Assistant Lisa Wittman. I. Approval of Minutes – August 28, 2018, Regular Meeting MOVED by Perich, seconded by Baker and motion carried unanimously to approve the August 28, 2018, minutes as submitted. II. The Petition(s) are: 2800 Noble Avenue North Alexys & Luke Eskola, Applicant Request: Waiver from Section 11.21, Single Family Zoning District, Subd. 11(A)(3)(a) Side Yard Setback Requirements • 1.5 ft. off the required 15 ft. to a distance of 13.5 ft. at its closest point to the side yard (north) property line. Purpose: To allow for an expansion of the garage. Goellner referred to a map and photo of the property and explained the applicants’ proposal to construct a garage addition. She noted that the new garage would be located 13.5 ft. from the side yard (north) property line rather than the required 15 ft. She also noted that the applicants are proposing to construct a small addition on the back of the house which does not require any variances. Goellner stated that a standard two-stall garage is 24 ft. x 24 ft. in size (576 square feet). The existing garage is 22.2 ft. x 22.2 ft. (492 square feet) in size, and the proposed addition would make the garage 24 ft. wide x 32 ft. deep (768 square feet). She added that single family residential properties are allowed a total of 1,000 square feet of accessory structure space. Goellner noted that the applicants state their unique circumstances include that the original garage was built in 1950 when cars were smaller and that the existing garage is not wide enough for today’s cars. Also, the additional storage space will allow their trailers and motorcycle to be stored indoors, and that the renovation would keep within the same general style as the existing Cape Cod home. Minutes of the Golden Valley Board of Zoning Appeals August 28, 2018 Page 2 Goellner stated that staff recommends approval of the requested variance and finds that the home is on a large lot, but is placed on the northern side of the property, a 24-foot wide garage is standard size, but 32 feet in depth is deeper than the 24-foot standard depth, a 13.5-foot setback is somewhat common is this neighborhood, and that the home to the north is 28 ft. away from the property line. Snope referred to the photo of the property and said he presumes where the fence is shown is where the property line is located. Goellner said she believes so. Alexys Eskola, Applicant, stated that the neighbor’s fence is actually located 1.5 feet into their property. Baker asked if the garage is heated. Luke Eskola, Applicant, said yes. Baker asked if the trailer shown in the photo will fit in the new garage. Mr. Eskola said yes. Nelson opened the public hearing. Seeing and hearing no one wishing to comment, Nelson closed the public hearing. Orenstein stated that the proposed garage is a more standard size and that the square footage fits within the maximum allowed amount of accessory structure space so he has no concerns about this proposal. Nelson said she likes that the applicants considered other alternatives and that they are not asking for anything unreasonable. She added that the way the house is positioned on the lot is not the fault of the landowners. Perich agreed. Snope stated that the fact the applicants can make a two-stall garage improves the longevity of the home and is a good upgrade to the neighborhood. MOVED by Perich, seconded by Orenstein and motion carried unanimously to approve the variance request for 1.5 ft. off the required 15 ft. to a distance of 13.5 ft. at its closest point to the side yard (north) property line to allow for an expansion of the garage. III. Other Business No other business was discussed. IV. Adjournment The meeting was adjourned at 7:12 pm. _____________________________ __________________________ Nancy Nelson, Chair Lisa Wittman, Administrative Assistant GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting, Minutes November 26, 2018 Commissioners Present: Tracy Anderson, Tonia Galonska, Lynn Gitelis (arrived 6:50p), Dawn Hill, Joseph Ramlet, Jim Stremel and Debra Yahle Staff Present: Eric Eckman, Development and Assets Supervisor; Drew Chirpich, Environmental Specialist and Claire Huisman, Administrative Assistant Absent: Commissioner Scott Seys Call to Order Chair Hill called the meeting to order at 6:30 pm. Approval of Regular Meeting Minutes MOVED by Stremel, SECONDED by Galonska, and the motion carried unanimously to approve the minutes of the September 24, 2018 regular meeting. Recycling Tour Summary Eckman outlined the main highlights learned from the tour of the Republic Recycling Facility. Some of these interesting facts included: • The facility handles 225,000 to 250,000 tons per day and of this amount 150,000 to 175,000 tons are from Golden Valley residents and businesses. • Plastic bags remain the number one contaminate to the facility. • Shredded paper is also a hazard to the conveyor belt system. The facility recommends placing shredded paper in a paper bag and securing the top with one staple. • 5% of the material that enters the facility cannot be recycled. • The facility accepts plastics numbered 1-7 but there is no market at this time for numbers 3, 4, 6 & 7. Solid Waste Panel Discussion The Solid Waste Forum drew a large crowd filling the Council Chambers to maximum capacity as well as a large number of people (94) viewed the event online. Feedback from the Commissioners on the solid waste hauling forum included: • Requested a color coded map of Golden Valley to show the areas that the various haulers service. • Requested metrics on what the community produces for solid waste and also hauler licensing reports. • The City should have a Zero Waste Goal and hold Zero Waste Events. • They would like to stay informed on how other cities handle their organics. • It was noted that the community could learn from Sweden’s non-toxic emissions incinerator. GreenStep Cities – Step 4 Metrics – Transportation and Fleet After a brief discussion of Step 4 core topics: Transportation Modes and Miles along with City Fleets and optional topics: Infrastructure for Biking and Walking plus Car, Transit, and Bike Options led by Drew Chirpich, the Commission made the following motion. MOVED by Gitelis, SECONDED by Yahle and the motion carried unanimously to approve the Performance Metrics entry for Step 4 Transportation and Fleet along with the optional topics into the GreenSteps Cities website at the time when all core topic areas and optional topic areas are completed. Minutes of the Environmental Commission November 26, 2018 Page 2 of 2 Commission Sponsored Workshop Chirpich discussed the outcome of the recent Turf Alternatives Workshop which was sponsored by the Commission and held at Brookview. It was offered to the public free of charge. 50 people registered to attend but they did not all show up. It was suggested that maybe next time a fee of $15 - $25 should be charged to ensure that those who sign up will attend. Commission members who did attend felt it was a good workshop with lots of valuable information. Metro Blooms has workshops that cover “Healthy Soils” and “Resilient Yards” which would be suitable for next year’s workshop if the Commission chose to host another one. The cost of $2,250 for the workshop also covered the 2018 Blue Thumb Partner fee of $750. Staff was asked to look into getting a copy of the presentation to either be shown on the City website or just for Commission member viewing. Review 2018 Work Plan 1. GreenStep Cities Step 4 metrics 2. Guide and give feedback on solid waste collection discussion 3. Assist in the preparation of the curbside recycling contract for 2019 4. Utilize Commission’s budget of $3,500 5. Create a City-wide pollinator policy 6. Remove zoning and land use barriers for producing local food 7. Assist in implementing the Natural Resources Management Plan The Commission has completed items 2, 3, 4 and 7. They will continue work on GreenStep Cities Step 4 as well as begin work on items 5 & 6. The goal is to have most items completed by May 1, 2019. Program/Project Updates DeCola Ponds B and C Project was briefly discussed. Regarding the topic of tree removal, Eckman stated the plans include removal of trees and vegetation in the Dover Hill easement area and the north portion of Pennsylvania Woods in order to create more flood storage and reduce flooding of homes and businesses in the surrounding area. The concept plan selected by the watershed balances flood storage creation with tree preservation to best meet the needs of all stakeholders in the area. Other Business The League of Women Voters will be drafting a report on Solid Waste. It was suggested that the Commission get of copy of the report upon its completion. MOVED by Stremel, SECONDED by Anderson and the motion carried with one abstain to cancel the Commissions regular scheduled meeting on December 17, 2018 due to lack of sufficient material and preparation time. Adjourn MOVED by Gitelis, SECONDED by Yahle, and the motion carried to adjourn the meeting at 8:28 pm. Claire Huisman Administrative Assistant Golden Valley Human Services Commission (GVHSC) Meeting Minutes October 8, 2018 Brookview, Rice Lake Conference Room Present: Denise La Mere-Anderson, Aaron Black, Katie Hart, Stephanie Devitt, Hilmer Erickson, Jonas Courneya, Peder Hanson, Sophia Vento and Toots Vodovoz. Also present: Brian Erickson, Staff Liaison, and Nicole Eller-Peploe, Recording Secretary Absent: Elissa Helilcher and Jason Kapel Call to Order: Black called the meeting to order at 6:45 pm. Agenda Changes or Additions: Next meeting date has been changed to November 12th at 6:00pm. Minutes Approved for July 16, 2018: Erickson moved, Hart seconded the motion. Budget Update: Black reviewed the most recent budget information. La Mere-Anderson clarified that 10% of pull tab revenue is given to the city. Applications for Funding: La Mere-Anderson handed out GVHSF 2019 Allocation Requests and Commissioner Rating Recap Sheet and discussed that all but two commissioners agreed unanimously that all requests should be funded, but not how much each would receive. The two requests in question were HUG and Crisis Nursery. La Mere-Anderson called for a vote on funding for Crisis Nursery, in some degree: La Mere-Anderson, Black, Hart, Devitt, Courneya, Hanson, Vodovoz, and Vento -voted in favor. Erickson -abstained. Majority Fund something. La Mere-Anderson called for a vote on funding for HUG in some degre e: La Mere-Anderson, Black, Hart, Devitt, Courneya, Hanson, Vodovoz, and Vento -voted in favor. Erickson -abstained. Majority-Fund something. Black, Hilmer and La Mere-Anderson expressed concern about Prism and wanted more information. Hanson and Devitt suggested we fund everyone in the amount of the averag e recommended funding and bring Prism's request down to achieve the $60,000 budget amount. It was requested that PRISM should be asked to present at the Nov 12th meeting. It was agreed that after the presentation, funding recommendation would be developed for council. Staff liaison, Erickson, informed the commission that spending down the reserve will impact what we can allocate in the years to come. La Mere-Anderson expanded on this and stated that reserves can be spent down. Although, by 2021, it may begin to impact what can be funded. Black called for a vote on amount to tap into the reserves. Unanimously agreed to a ceiling of up to $15,000. Collectively agree that Staff Liaison, Erickson, will go back to the Golden Valley Finance Department and request models of reserve spenddown scenarios. The discussion on spending down the reserves has been tabled until after the meetings with Prism, the Crisis Nursery and seeing the budget models. Le Mere-Anderson reminded the commission that the council makes the ultimate funding decision and the commission only makes recommendations. Those recommendation will be made in December. Golf & Lawn Bowling Classic Review: Rained out -Brookview Golf Course gave rainchecks to golf and lawn bowling participants. Slightly more net revenue was generated, due higher participation and change in event date. With more time between Run the Valley and the Golf and Lawn Bowling Classic, it attributed to more time to plan, use city social media and marketing resources, being included in Brookview Golf email letter, and having more time to find sponsors. Run the Valley: a.Fees for 2019: Proposed -until March 15th $35.00, after $40.00. Race Day -$45.00. b.Registration: The use of ChronoTrack for 2019 was recommended Other business a.2019 Meeting Dates: Tabled Adjourned: Black motioned for the meeting to adjourn, Toots seconded. Meeting adjourned at 8:30 pm. Respectfully submitted, Aaron Black, GVHSF Chair Nicole Eller-Pepl�ding Secretary �� Brian Erickson, Staff Liaison -141,. -t' ·L !Jt1C'vrv C1t<� GOLDEN VALLEY HUMAN SERVICES FUND November 12, 2018 Minutes Brookview, Rice Lake Conference Room Present: Denise La Mere -Anderson, Aaron Black, Katie Hart, Jason Kapel, Stephanie Devitt, Hilmer Erickson, Jonas Courneya, Peder Hanson, Toots Vodovoz, Also present: Brian Erickson, Staff Liaison, and Nicole Eller-Peploe, Recording Secretary. Absent: Elissa Helilcher Call to Order: At 6:10 pm Black called meeting to order, La Mere -Anderson 2nd Agenda Changes or Additions: La Mere -Anderson motioned we start with guest speakers, Hilmer 2nd Approval of the October 8, 2018 minutes: Corrections - Jason Kapel NOT present, remove from notes Other Business a. 2019 Meeting Dates: La Mere -Anderson motioned approval, Hart 2nd Applications for Funding b. Agency Presentations i. PRISM: Brianna Miller, Advancement Director, discussed marketing and fundraising goals, and how the dontation would directly impact Golden Valley residents. 1. Ways impacted: Coordinated SNAP at the Golden Valley Farmers Market. Also provided food shelve, clothing, household products and eviction prevention services. 2. GV Residents impacted for the year, 2017-18 Housing - 8 School Supplies - 89 Holiday Toys - 49 Food - 826 R. Crisis Nursery: Jennifer Harrison, Development Director, discussed how the donation would directly impact Golden Valley residents. 1. Ways impacted: Onsite crisis counseling, overnight/emergency nursery, help line, partner with parents to help the whole family, and help familes get more resources in their resident community. 2. GV Residents impacted 2017: children served 49 Parents served 108 2018: children served 161 Parents served 233 Funding discussion/recommendations: Brian shared the handout of Golden Valley Finanace Department modeling for funding at $60,000 $70,000 & $75,000 amounts. • Hanson asked about sustaining a higher level of funding. Handout confirmed that it will begin to effect funding ability. • Devitt suggested that we look at the total score on the ratings recap report (10/8 Meeting) and draw the line at a score of 19 and higher for full funding, with a one time exception for PRISM. Any agency scoring under the determined threshold would get the recommended funding amount from the 10/8 meeting. Black called a to vote on the final -funding numbers. Passed Unanimously Adjournment: Black motioned to adjourned at 7:43 pm, . Hart 2"d Respectfully submitted, Aaron Black, GVHSF Chair ate" Nicole Eller-Peploe, Recording Secretary Brian Erickson, Staff Liaison 1. CALL TO ORDER and ROLL CALL On Thursday, December 20, 2018 at 8:35 a.m. in the Council Conference Room at Golden Valley City Hall (7800 Golden Valley Rd.), Chair de Lambert called the meeting of the Bassett Creek Watershed Management Commission (BCWMC) to order. Commissioners and city staff present: City Commissioner Alternate Commissioner Technical Advisory Committee Members (City Staff) Crystal Dave Anderson Vacant Position Mark Ray Golden Valley Stacy Harwell Jane McDonald Black Jeff Oliver and Drew Chirpich Medicine Lake Clint Carlson Gary Holter Absent Minneapolis Michael Welch Vacant Position Absent Minnetonka Mike Fruen Absent Chris LaBounty and Sarah Schweiger New Hope Absent Pat Crough Megan Hedstrom Plymouth Absent John Byrnes Ben Scharenbroich Robbinsdale Absent Absent Richard McCoy and Marta Roser St. Louis Park Jim de Lambert Absent Erick Francis Administrator Laura Jester, Keystone Waters Engineer Karen Chandler, Barr Engineering Recorder Dawn Pape, Lawn Chair Gardener Creative Services Legal Counsel Troy Gilchrist, Kennedy & Graven Presenters/ Guests/Public None Bassett Creek Watershed Management Commission Minutes of Regular Meeting Thursday, December 20, 2018 8:30 a.m. Golden Valley City Hall, Golden Valley MN BCWMC December 20, 2018 Meeting Minutes Page 2 of 6 2. CITIZEN FORUM ON NON-AGENDA ITEMS No citizens present. 3. APPROVAL OF AGENDA MOTION: Commissioner Welch moved to approve the agenda. Alt. Commissioner Byrnes seconded the motion. Upon a vote, the motion carried 8-0. [City of Robbinsdale absent from the vote.] 4. CONSENT AGENDA The following items were approved as part of the consent agenda: November 14, 2018 Commission meeting minutes, acceptance of the December 2018 financial report, payment of invoices, approval to reimburse City of Crystal for Winnetka Pond Dredging Project (CIP BCP-2), approval to amend agreement with Metropolitan Council for work on SWLRT, approval to direct Commission Engineer to submit flood control inspection report to cities, Minnesota DNR, and U. S. Army Corps of Engineers. The general and construction account balances reported in the December 2018 Financial Report are as follows: Checking Account Balance $ 481,296.06 TOTAL GENERAL FUND BALANCE $ 481,296.06 TOTAL CASH & INVESTMENTS ON-HAND (12/12/18) $3,758,521.15 CIP Projects Levied – Budget Remaining ($3,964,489.38) Closed Projects Remaining Balance ($205,968.23) 2012-2016 Anticipated Tax Levy Revenue $ 4,038.75 2017 Anticipated Tax Levy Revenue $ 3,219.59 Anticipated Closed Project Balance ($198,709.89) MOTION: Commissioner Welch moved to approve the consent agenda. Commissioner Anderson seconded the motion. Upon a vote, the motion carried 8-0. [City of Robbinsdale absent from the vote.] 5. BUSINESS A. Consider Administrative Services Committee Recommendations for Soliciting Technical and Legal Services Administrator Jester noted that this item was tabled at the November meeting and reminded the Commission that by State Law, once every two years the Commission must solicit proposals for professional services including technical/engineering and legal. She noted the Commission last solicited proposals in December 2016 and that the Administrative Services Committee recommends that the Commission solicit “letters of interest” proposals from interested firms rather than complete proposals as the Commission is not seeking to change its current engineering and legal firms. Administrator Jester noted that the following motion was tabled at the November meeting: MOTION: Alt. Commissioner Crough moved to approve the Administrative Services Committee recommendation to solicit letters of interest proposals for engineering and legal services. Commissioner Fruen seconded the motion. BCWMC December 20, 2018 Meeting Minutes Page 3 of 6 Commissioner Welch reported that he had looked into the fact that the Commission’s legal counsel also represents the City of Crystal and that other attorneys with Kennedy & Graven represent other member cities. He wanted to make sure there is no conflict of interest and that there is apt transparency regarding this situation. Commissioner Welch noted that Kennedy & Graven has provided good legal service to the Commission for many years and they remain the best option for the Commission. Commissioner Welch indicated that if a conflict of interest were to arise the Commission should affirmatively waive the conflict of interest. Commission Attorney Gilchrist further added that Kennedy & Graven has been representing member cities within the BCWMC for 30 years and isn’t hiding the fact that the firm represents several different cities and watersheds in this area. It was noted that a similar situation arises with Barr Engineering and in some cases the Commission contracts with a different engineering firm to avoid conflict. Commissioner Welch noted that transparency goes a long way and that instances of potential conflict are rare. Commission Attorney Gilchrist indicated that waivers are not typically drafted for individual issues but he would draft a blanket waiver to acknowledge potential conflicts and would propose having a general consent. It was noted the waiver could be considered by the Commission at their February meeting where solicitation responses are presented. VOTE: Upon a vote on the motion from the November meeting, the motion carried 8-0. [City of Robbinsdale absent from the vote.] B. Receive Update on Decision by MAWD Regarding Watershed Management Organization Membership and Consider Options Administrator Jester reported that on November 30th, the MN Association of Watershed Districts (MAWD) approved a bylaws change allowing watershed management organizations like the BCWMC to join MAWD with full membership rights. The Commission discussed whether or not to become a MAWD member in 2019 and participate in affiliated sub groups such as Metro MAWD and the MAWD Administrators group. Administrator Jester reported that the dues for 2019 are $500 and that after 2019, there is a formula for member dues with a not to exceed amount of $7,500. She noted that benefits of being a member include educational and training opportunities, although BCWMC does have access to those trainings without being a member. She noted MAWD also lobbies and does advocacy work with the MN Legislature and if the Commission is a member, the BCWMC would be able to have input legislative priorities. Commissioner Welch summarized the MAWD as being a “League of Minnesota Cities” for watersheds. Commissioner Welch noted that he has been pushing for WMOs to be members of MAWD for several years and he sees it as being a beneficial organization for professional development for staff and commissioners. There was a brief discussion about the positive changes happening with MAWD. Commissioner Welch noted that 2020 membership fees would likely be about $5,000. Alt. Commissioner McDonald Black thought the Commission should be part of MAWD because lobbying and advocacy are important. MOTION: Commissioner Welch moved that the BCWMC become a member of MAWD for 2019. Commissioner Harwell seconded the motion. Upon a vote, the motion carried 8-0. [City of Robbinsdale absent from the vote.] Administrator Jester indicated she would like to begin attending the Metro MAWD meetings each quarter and agreed to provide Metro MAWD information to commissioners. C. Consider Ideas for Aquatic Invasive Species Prevention Grant Application Administrator Jester reported that the Hennepin County Aquatic Invasive Species (AIS) pass-through grant applications are due January 14th. She noted that she had checked with a few partners and gathered ideas for activities that could be included in a grant application. She noted that although there are still conversations to have BCWMC December 20, 2018 Meeting Minutes Page 4 of 6 with city staff, TRPD, MPRB, and lake groups regarding ideas for programs, projects, and collaboration for AIS prevention, she is requesting approval to submit a grant application on behalf of the BCWMC for up to $20,740. Administrator Jester also reported on a meeting with the AMLAC Board (Association of Medicine Lake Area Citizens) about this grant opportunity. She reported that AMLAC is supportive of a grant application and indicated that training volunteers to identify AIS is an AMLAC priority. She also noted that lake service providers (companies that put in and take out docks for lakeshore residents) have been caught multiple times with zebra mussels on equipment. She noted there is a need to educate homeowners on their responsibilities for AIS prevention. Administrator Jester reviewed the grant proposal ideas as outlined in the memo in the meeting packet including: 1. Send several lake residents through the U of M’s AIS Detector Training. 2. Host a “starry trek event” where volunteers meet in a central location, learn how to identify starry stonewort and other AIS, then split up to go look for it. 3. Hire consultant to host an AIS identification workshop for lake resident volunteers. 4. Host AIS education workshop for law enforcement representatives. This could be an overview of AIS laws and a brief hands-on identification lesson. 5. Hire intern/consultant (perhaps through West Metro Water Alliance) to attend community events and lake association meetings in the summer to educate the public about AIS. 6. Perform aquatic plant surveys on lakes where monitoring isn’t scheduled in 2019 in order to detect starry stonewort or other invasive plants early when a rapid response may still be feasible Commissioner Welch added that he viewed numbers one and six of the above list as most important. Administrator Jester then reviewed the AMLAC support she received via email. Engineer Chandler noted that early detection is key and reaching homeowners is very important, so number five is important too. TAC member Scharenbroich stated that a training geared towards homeowners (particularly those that contract with lake service providers) should be in early spring because that is when docks are put in by homeowners. He continued that Plymouth may be able to help fund these activities. MOTION: Commissioner Carlson moved to approve giving Administrator Jester authority to use her best judgment to develop and submit an appropriate AIS Prevention Grant application. Alt. Commissioner Byrnes seconded the motion. Upon a vote, the motion carried 8-0. [City of Robbinsdale absent from the vote.] Commissioner Carlson also asked for a report from Three Rivers Park District on the use of the decontamination unit in 2018. D. Consider Approval of Resolution Approving Crystal Surface Water Management Plan Commission Engineer Chandler reported that she had reviewed the Crystal Surface Water Management Plan and provided comments to the city on November 21st. She noted the city revised the plan according to the Commission’s comments and the plan is consistent with the Bassett Creek Watershed Management Plan and its requirements. She recommended approving Crystal’s Local Surface Water Management Plan. MOTION: Commissioner Anderson moved to approve the Resolution 18-10 approving the Crystal Surface Water Management Plan. Commissioner Welch seconded the motion. Upon a vote, the motion carried 8-0, City of Robbinsdale absent from the vote. E. Consider Approval of Resolution Approving Minnetonka Water Resources Management Plan Administrator Jester reported that she reviewed the Minnetonka Water Resources Management Plan on behalf of the Commission and provided comments to the city on October 29th. She reported the city revised the plan according to the Commission’s comments and the plan is consistent with the Bassett Creek Watershed Management Plan and its requirements. She recommended approving the Minnetonka’s Water Resources Management Plan Resolution with the caveat that if additional changes are made to the plan to satisfy other watershed requirements, the provisions applicable to the BCWMC remain unchanged. BCWMC December 20, 2018 Meeting Minutes Page 5 of 6 MOTION: Commissioner Fruen moved to approve Resolution 18-11 approving the Minnetonka Water Resources Management Plan. Alt. Commissioner Byrnes seconded the motion. Upon a vote, the motion carried 8-0. [City of Robbinsdale absent from the vote.] 6. COMMUNICATIONS A.Administrator’s Report i. MAWD Annual Meeting – Administrator Jester briefly reported on attending the MAWD annual meeting including co-presenting with Commission Engineer Rattei on the Commission’s AIS Rapid Response Plan. ii. AMLAC Meeting— As noted earlier, Administrator Jester attended the AMLAC Board meeting on 12/19 where the AIS Prevention Grant was the main topic. iii. Developing Scope for Further Study in Bassett Creek Valley – Administrator Jester reported that she and the Commission Engineer recently met with Minneapolis staff and others regarding development of a scope of work for a study. B.Chair Nothing to report. C.Commissioners Commissioner Fruen reported that he attended part of the MAWD Annual Meeting. He reported on an impressive educational program that is based on a book called “Paddle to the Sea” where kids create a small canoe and release it into the river. Commissioner Carlson asked about the questions and details that are asked on the Campaign Finance and Conflict of Interest form. Legal Counsel Gilchrist’s advice was to fill out the detailed form to the best of the Commissioners’ abilities to avoid liability. Commissioner Fruen reported that his great, great grandfather has the patent on the first vending machine which was used to dispense mineral spring water at Glenwood Englewood. He noted the spring is in BCWMC near the Fruen Mill and that this story was featured on CBS Sunday Morning with Jane Pauley at this link: https://www.cbsnews.com/news/almanac-the-first-vending- machine/?fbclid=IwAR1TQ8sv0IU2NUemT66XCwA9a8gXgPK39WUKazyQvnWZR-UDQeJfE--OK_Y D.TAC Members i. Chris LaBounty, from the City of Minnetonka, introduced Sarah Schweiger – the city’s new Water Resource Engineering Coordinator. She will be representing the City of Minnetonka on the TAC. E.Committees i. CIP Prioritization Committee met on Dec. 5 th and will meet again on Jan. 9th. Commissioner Harwell noted her preference for Thursday meetings. F.Legal Counsel Attorney Gilchrist updated the Commission that it is a misdemeanor to omit known details on the Campaign Finance Conflict of Interest forms. G.Engineer i. Tunnel Inspection Update—the inspection is scheduled for the week of February 25-March 1, which could include a tour. The tour could be called off if it is too cold. Engineer Chandler needs a head count by January. A liability waiver form would need to be completed. There was also a reminder to cities to maintain and record maintenance of Flood Control Project components. BCWMC December 20, 2018 Meeting Minutes Page 6 of 6 ii. Jevne Park CIP Project Update—recently reviewed the draft feasibility study with the project team iii. FEMA Modeling Project Update—additional survey needed by Barr. There will be a future contract amendment. iv. The City of Golden Valley modified the Wirth Lake outlet. The city was thanked for completing this fabricated retrofit. 7. INFORMATION ONLY (Information online only) A. Administrative Calendar B. CIP Project Updates http://www.bassettcreekwmo.org/projects C. Grant Tracking Summary and Spreadsheet D.WCA Notice of Decision, Plymouth E. WCA Notice of Decision, Golden Valley F. WCA Notice of Decision, Jevne Park CIP Project Upcoming Meetings & Events ͻ Smart Salting Solutions, January 8, 2019 at January 8th, 2019 at Nine Mile Creek Watershed District https://www.ninemilecreek.org/whats-happening/upcoming-events/salt-solutions-2/ 8. ADJOURNMENT The meeting adjourned at 9:56 a.m. ________________________________________ Signature/Title Date ________________________________________ Signature/Title Date Executive Summary For Action Golden Valley City Council Meeting February 5, 2019 Agenda Item 3. D. 1. Award Contract for the I-394 Inflow and Infiltration Phase 2 City Project #18-24 Prepared By Jeff Oliver P.E., City Engineer R.J. Kakach, P.E., Assistant City Engineer Summary In 2015, the City entered an agreement with Short Elliott Hendrickson (SEH), Inc. to evaluate the capacity of the I-394 sewershed. Due to recent redevelopment in the area, it was confirmed that flow issues were present in the larger diameter sanitary sewer pipes along this I-394 corridor. Findings from the study concluded that it was more cost effective to eliminate inflow and infiltration (I&I) by rehabilitating the existing sanitary sewer mains than to replace and upsize the larger mains. Phase 1 of the I-394 Inflow and Infiltration Project occurred in 2017 and included main lining, service connection lining, and manhole lining. Based on recent televising of the sanitary sewer system, the Phase 2 project will focus more closely on mainline lining of the sanitary sewer. The City entered into an agreement with SEH, Inc. on September 4, 2018, for design and construction services on the I-394 Inflow and Infiltration Phase 2 City Project #18-24. Staff solicited quotes for the I-394 Inflow and Infiltration Phase 2 Project. On January 22, 2019, the following three quotes were received: Visu-Sewer, Inc. $104,927.50 Insituform Technologies, USA, Inc. $118,600.00 Lametti and Sons, Inc. $125,390.00 The quotes were reviewed and determined to be accurate and in order. Funding for the project is included in the 2019 Capital Improvement Program (W&SS-074) in the amount of $250,000. Attachments • Location Map (1 page) • Contract with Visu-Sewer (5 pages) Recommended Action Motion to award a contract for the I-394 Inflow and Infiltration Phase 2 Project to Visu-Sewer, Inc. in the amount of $104,927.50. Figure7Laurel Avenue Sanitary Sewer RehabilitationLegendProject SewershedPhase 1 Project Area A ConstructionPhase 1 Project Area B ConstructionPhase 1 Manhole Construction01,000500FeetPhase 1 ConstructionI-394State Hwy 55Laurel AveGlenwood AveState Hwy 100Western AveGolden Valley RdCountry Club DrLilac Dr NHarold Ave10th Ave NRidgeway RdXe n i a Av e S S Frontage RdZane Ave NHanley RdDouglas Dr NGolden Hills DrWinnetka Av e SN Lilac DrCircle DwnsSumter Ave SWayzata Blvd S Frontage RdLindsay StLoring LaTurners CsrdAngelo DrRhode Island Ave SWinnetka Ave NLawn TerRhode Island Ave NPennsylvania Ave SColonial DrThotland RdUtah Ave SJersey Ave SWisconsin Ave NEdgewood Ave NYo s e m i t e A v e N Tu r n p i ke Rd Paisley LaMeander RdI- 394Market StJersey Ave NLouisiana Ave NFlorida Ave SField DrH o l i d a y L a Dakota Ave SPennsylvania Ave NWoodstock AveCortlawn Cir SOrkla DrIdaho Ave NLewis RdCutacross RdEwald TerWayzata Frontage RdBrunswick Ave SKelly Dr NGeorgia Ave NCortlawn Cir NKentucky Ave SRadisson RdYosemite CirK ent u c ky Av e N Louisiana Ave SNevada Ave SKing Hill RdWayzata BlvdFrontage RdKing Creek RdColorado Ave SEllis LaWestchester CirN Olson Memorial Hwy Frontage RdE dgewoo d Ave SClover Leaf DrOregon Ave SClover LaQ u e b e c A v e S Golden Valley DrSki Hill RdKingston CirHalf Moon DrW is c o n s in A v e SGregory RdMaryland Ave SA d e l i n e L a N Faribault St NSchullers CirFl o ri da Ct Harold AveState Hwy 55S Frontage RdLouisiana Ave SI-394Turners CsrdS t at e Hwy 1 0 0 Wayzata BlvdI-394N Lilac DrTurners CsrdI-394Idaho Ave N3535 VADNAIS CENTER DR.ST. PAUL, MN 55110PHONE: (651) 490-2000FAX: (651) 490-2150WATTS: 800-325-2055www.sehinc.comOThis map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is acompilation of records, information, and data gathered from various sources listed on this map and is to be used forreference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare thismap are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any otherpurpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. Theuser of this map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use ofdata provided.Preliminary Engineering ReportMap by: elsProjection: hccSource: City of Golden ValleyProject: GOLDV 133692Print Date: 11/23/2015Path: \\sehmp1\Projects\FJ\G\Goldv\133692\4-prelim-dgn-rpts\Tech Memo\Figure MXDs\New Figures\Figure 6.mxdGolden Valley, MN 2-1 CONTRACT NO. 18-24 CONTRACT FOR THE I-394 I&I REHABILITATION PROJECT PHASE 2 NO. 18-24 THIS AGREEMENT (the “Agreement”), entered into the fifth day of February, 2019 between the City of Golden Valley (the “City”), a municipal corporation, existing under the laws of the State of Minnesota, and Visu-Sewer, a Corporation, under the laws of Minnesota (“Contractor”). ARTICLE 1. The Contract Documents. The Contract Documents consist of: this Agreement, the Proposal and Bid of the Contractor, the Contractor’s Bonds, the General Conditions, Special Conditions and any supplementary conditions, drawings, plans, specifications, addenda issued prior to execution of this Agreement, other documents listed herein or in any of the foregoing documents, and Modifications of the same issued after execution of this Agreement (collectively the “Contract” or “Contract Documents”). A Modification is (1) a written amendment to the Contract signed by both parties, (2) a Change Order, (3) a Construction Change Directive, or (4) a written order for a minor change in the Work issued by the Engineer. ARTICLE 2. The Work. Contractor, for good and valuable consideration the sufficiency of which is hereby acknowledged, covenants and agrees to furnish all materials, all necessary tools and equipment, and to do and perform all work and labor necessary for I-394 I&I Rehabilitation Project Phase 2 No. 18-24 (the “Project”) according to the Plans and Specifications and all of the Contract Documents (the “Work”). Contractor shall commence and conclude the Work in accordance with the Contract Documents. Time is of the essence in this Agreement. Accordingly, Contractor shall complete the Work in accordance with the time schedule for commencement and completion of the Work set forth in the Contract Documents. Contractor shall complete the Work in every respect to the satisfaction and approval of the City. ARTICLE 3. Contractor’s Bonds. Contractor shall make, execute and deliver to the City corporate surety bonds in a form approved by the City, in the sum of One Hundred Four Thousand, Nine Hundred Twenty-Seven Dollars and Fifty Cents ($104,927.50) for the use of the City and of all persons furnishing labor, skill, tools, machinery or materials to the Project. Said bonds shall secure the faithful performance and payment of the Contract by the Contractor and shall be conditioned as required by law. This Agreement shall not become effective unless and until said bonds have been received and approved by the City. ARTICLE 4. The City’s Responsibilities. In consideration of the covenants and agreements stated above, the City shall pay Contractor the sum stated in Contractor’s proposal or Bid (the “Contract Price”). Installment payments, if any, on account of the Work shall be made in accordance with the provisions of the General Conditions. Final payment shall be due and payable on or before thirty (30) days after receipt of a Certificate of Final Completion issued by the City Engineer confirming that the Work has been fully completed and the Contract fully performed by Contractor. 2-2 CONTRACT NO. 18-24 ARTICLE 5. Acceptance of the Work. The City, through its authorized agents, shall be the sole and final judge of the fitness of the Work and its acceptability, and no payment shall be made to Contractor hereunder until the Work shall have been accepted by the City and a certificate of final completion shall have been issued. ARTICLE 6. Records. Contractor shall keep as complete, exact and accurate an account of the labor and materials used in the execution of the Work as is possible, and shall submit and make this information available as maybe requested by the City. ARTICLE 7. Payment. All payments to Contractor shall be made payable to the order of Visu-Sewer, and the City does not assume and shall not have any responsibility for the allocation of payments or obligations of the Contractor to third parties. ARTICLE 8. Cancellation prior to Execution. The City reserves the right, without liability, to cancel the award of the Contract at any time before the execution of the Contract by all parties. ARTICLE 9. Termination. The City may by written notice terminate the Contract, or any portion thereof, when (1) it is deemed in the best public, state or national interest to do so; (2) the City is unable to adequately fund payment for the Contract because of changes in state fiscal policy, regulations or law; or (3) after finding that, for reasons beyond Contractor’s control, Contractor is prevented from proceeding with or completing the Work within a reasonable time. In the event that any work is terminated under the provisions hereof, all completed items or units of work will be paid for at Contract Bid Prices. Payment for partially completed items or units of work will be made in accordance with the procedure on the attached Exhibit A and as otherwise mutually agreed. Termination of the Contract or any portion thereof shall not relieve Contractor of responsibility for the completed Work, nor shall it relieve Contractor’s Sureties of their obligations for and concerning any just claims arising out of the Work. IN WITNESS WHEREOF, both parties hereto have caused this Contract to be signed on their respective behalves by their duly authorized offices and their corporate seals to be hereunto affixed the day and year first above written. 2-3 CONTRACT NO. 18-24 THE CITY OF GOLDEN VALLEY, MINNESOTA BY Shepard M. Harris, Mayor BY Timothy J. Cruikshank, City Manager CONTRACTOR BY ITS BY ITS 2-4 EXHIBIT A Elimination of Work Should any Contract items be eliminated from the Contract or any work be deleted or should the City order termination on a Contract item before completion of that unit, Contractor shall be reimbursed for all costs incurred prior to notification that are not the result of unauthorized work. Compensation will be made on the following basis: (1) Accepted quantities of Work completed in accordance with the Contract will be paid for at the Contract prices. (2) For materials that have been ordered but not incorporated in the Work, reimbursement will be made in accordance with the procedure set out below for Surplus Material. (3) For partially completed items, accepted Work shall be paid for on the basis of a percentage of the Contract bid price equal to the percentage of actual accomplishment toward completion of the item. In arriving at this percentage, the value of materials incorporated in the partially completed items will be considered to be the actual purchase price of the materials, plus transportation costs, to which will be added fifteen percent (15%) of the sum thereof. (4) Contractor shall also be reimbursed for such actual expenditures for equipment, mobilization, and overhead as the City considers directly attributable to the eliminated work and that are not recovered as part of the direct payment for the Work. Payment for completed Work at the Contract prices and for partially completed Work and materials in accordance with the above provisions, together with such other allowances as are made for fixed costs, shall constitute final and full compensation for the Work related to those Contract items that have been partially or totally eliminated from the Contract. Payment for Surplus Material Payment for materials that have been ordered in furtherance of the Work, but that are not to be used because (1) of cancellation of the Contract or a portion thereof; (2) of an order to terminate the Work before completion of the entire unit; or (3) the quantity ordered by the Engineer was in excess of the quantity needed, will be made in accordance with the following provisions, unless Contractor or one of Contractor’s suppliers elects to take possession of the surplus material without expense to the City: (1) Payment for surplus materials that have been purchased and shipped or delivered to the Project will be made at the Contract bid price when the pay item covers the furnishing and delivering of the material only. 2-5 (2) When the Contract bid price covers the furnishing and placing of the material, the City will take possession of the surplus materials that have been purchased and shipped or delivered to the Project, or will order the material returned to the supplier for credit and will pay the Contractor the actual purchase price of the material plus transportation costs, to which will be added fifteen percent (15%) of the total thereof, and from which will be deducted any credits received by the Contractor for materials returned. (3) Materials that have been ordered but have not been consigned for shipment shall be paid for upon delivery the same as materials in transit or delivered only when the supplier is unwilling to cancel or modify the order such as in the case of materials requiring special manufacture, fabrication, or processing so as to be unsuitable for general use. In no case shall payment for surplus materials exceed the Contract Price for the materials complete in place. Contractor shall furnish invoices or an affidavit showing the purchase price and transportation charges on materials to be taken over by the City. Surplus materials that are taken over by the City shall be delivered to the storage sites designated by the Engineer. Except as above provided, no payment shall be made to Contractor for any materials that are not incorporated in the Work. Materials shall be ordered in the quantities needed unless a specific quantity is to be furnished by direct order of the Engineer. No payment shall be made for surplus materials that have not been inspected, tested, and accepted for use, nor will any payment be made for accepted materials that have not been properly preserved, stored, and maintained to the date on which they are delivered to the City. Luedke, Kris Subject:FW: Planning Commission Resignation From: Brett Angell Sent: Friday, January 11, 2019 8:54 AM To: Zimmerman, Jason Cc: Cruikshank, Tim Subject: Planning Commission Resignation Hi Jason, I regret to inform you that I plan to resign from the Planning Commission effective January 25th, 2019. With the recent addition of a new baby into my family and the meeting time conflicts with my job I started last spring, I fear I would end up missing many meetings this year. To be fair to the Planning Commission and the City of Golden Valley, I believe it would be best to have someone who is able to attend more meetings than I would be able to. I very much enjoyed my time being able to serve the City of Golden Valley and the public. I appreciate the opportunity. I hope I can continue to be active within the community and one day join a commission again when my schedule becomes more free. Thank you, Brett Angell Executive Summary For Action Golden Valley City Council Meeting February 5, 2019 Agenda Item 3. F. Authorize 2019 Contract Extension for the Restoration and Maintenance of Native Plant Communities Prepared By Drew Chirpich, Environmental Specialist Eric Eckman, Development and Assets Supervisor Summary The City has a contract with Minnesota Native Landscapes, Inc. for Restoration and Maintenance of Native Plant Communities located near the City’s stormwater ponds, wetlands, and streams. The native buffer areas maintained under this contract serve to improve water quality and ecological diversity, and provide habitat and food sources for wildlife, including pollinators like bees and butterflies. The contract was executed on February 20, 2018, for the 2018 calendar year following a request for proposal process. The terms of the contract allow for one-year extensions for up to three years by written mutual agreement. Upon satisfactory completion of the 2018 contract, the City and Minnesota Native Landscapes, Inc. discussed the contract and agreed on terms of an extension in 2019. The contract extension will run from February 5th 2019 to December 31st 2019 at a total cost of $27,520. Staff reviewed the 2019 proposal form and found it to be accurate and in order. Funding for this work is included in the 2019 Budget, Storm Sewer Utility, Native Buffer Zone Maintenance for Ponds (7303.6340). Attachments • Amendment to Contract between City of Golden Valley and Minnesota Native Landscapes, Incorporated (2 pages) • 2019 Proposal Form (4 pages) Recommended Action Motion to authorize the 2019 Amendment to the 2018 Restoration and Maintenance of Native Plant Communities with Minnesota Native Landscapes, Incorporated. AMENDMENT TO 2018 RESTORATION MAINTENANCE OF NATIVE PLANT COMMUNITIES This amendment (“Amendment”) to the 2018 Restoration Maintenance of Native Plant Communities, City Project No 18-09 (the “Agreement”) is made by and between the City of Golden Valley (the “City”) and Minnesota Native Landscapes, Incorporated (“Contractor”). WHEREAS, on January 23, 2018 the City issued a Request for Proposals for the Golden Valley Restoration and Maintenance of Native Plant Communities; and WHEREAS, Contractor submitted a proposal in response to the RFP and the City selected Contractor’s proposal; and WHEREAS, on February 21, 2018 the Parties entered into the Agreement under which Contractor agreed to the provide restoration and maintenance of native plant communities as provided in the Agreement; and WHEREAS, the term of the Agreement is one year, from February 20, 2018, through December 31, 2018, and the Agreement contemplates additional one year extensions for up to three years by mutual written agreement at least sixty days prior to expiration; and WHEREAS, the parties wish to extend the original contract for an additional one year from February 5th, 2019 through December 31, 2019, NOW, THEREFORE, the parties hereto agree as follows: 1. Except to the extent modified by this Amendment, the Agreement is hereby ratified in all respects. 2. The Agreement is extended for an additional one-year period from February 5th, 2019 through December 31, 2019. 3. The total annual payment for 2019 contract services shall be $27,520. 4. Attached hereto as Exhibit A is the original, fully-executed Agreement and the revised Proposal Form for 2019.This Proposal Form shall replace and supercede any and all previous proposal forms. 5. Page 3-1, paragraph three of the special provisions where it states “Award of this Contract is scheduled for the Golden Valley City Council meeting February 20, 2018” will be changed to “Award of this Contract is scheduled for the Golden Valley City Council meeting February 5th, 2019.” 6. Page 3-1, paragraph three where it states “Completion of the project shall be completed prior to December 31, 2018” Will be changed to “Completion of the project shall be completed prior to December 31, 2019” IN WITNESS WHEREOF the parties sign below. CITY OF GOLDEN VALLEY MINNESOTA NATIVE LANDSCAPES, INCORPORATED _______________________ Shepard Harris, Mayor Date: ______ ________________________ By: Its: Date: ______ ________________________ Timothy J. Cruikshank, City Manager Date: ______ Proposal Form PF-1 CITY OF GOLDEN VALLEY, MINNESOTA City Council City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 Council Members: In accordance with the City of Golden Valley, inviting proposals in conformity with the plans and specifications on file in the office of the City Engineer, City of Golden Valley, Minnesota, the undersigned hereby certifies that an examination has been made of the Specifications and the Plans, and the site of the work, and hereby proposes to furnish all necessary machinery, equipment, tools, labor and other me ans of construction and to furnish all materials specified in the manner and at the time prescribed; and understands that the quantities of work shown herein are approximate only and are subject to increase or decrease; and further understands that all qua ntities of work, whether increased or decreased, are to be performed at the following unit prices. Proposal Form 2019 G:Enviromental/Buffer zone Maint/Contracts/Full package 1-2 CITY OF GOLDEN VALLEY, MN PROPOSAL FOR: #18-09 Restoration and Native Plant Management Communities QUOTE DEADLINE: February 7, 2019 AT 4:00 PM- 1 week after submittal ITEM NUMBER DESCRIPTION UNITS ESTIMATED QUANTITY BID PRICE AMOUNT INTEGERATED PLANT MANAGEMENT (IPM) 1 ADELINE NATURE AREA IPM EA 2 $ 100.00 $ 200.00 2 BASSETT CREEK NATURE AREA IPM EA 3 $ 315.00 $ 945.00 3 BASSETT CREEK & WINNETKA IPM EA 3 $ 100.00 $ 300.00 4 BOONE AVE POND & BERM IPM EA 4 $ 220.00 $ 880.00 5 BRIARWOOD NATURE AREA IPM EA 4 $ 225.00 $ 900.00 6 BRIARWOOD-DAWNVIEW PARK IPM EA 4 $ 110.00 $ 440.00 7 BROOKVIEW PARK PONDS IPM EA 3 $ 305.00 $ 915.00 8 GENERAL MILLS NATURE PRESERVE IPM EA 3 $ 650.00 $ 1,950.00 9 GOLDEN MEADOWS POND IPM EA 2 $ 100.00 $ 200.00 10 GOLDEN RIDGE POND IPM EA 3 $ 100.00 $ 300.00 11 GOLDEN HILLS POND IPM EA 2 $ 150.00 $ 300.00 12 HAMPSHIRE POND IPM EA 3 $ 130.00 $ 390.00 13 MADISON POND IPM EA 3 $ 120.00 $ 360.00 Proposal Form 2019 G:Enviromental/Buffer zone Maint/Contracts/Full package 1-3 14 MEADOW LANE WOODS POND IPM EA 3 $ 100.00 $ 300.00 15 MEDLEY PARK IPM EA 4 $ 210.00 $ 840.00 16 MINNAQUA POND & CREEK IPM EA 3 $ 100.00 $ 300.00 17 MINNAQUA WETLAND IPM EA 3 $ 200.00 $ 600.00 18 NORTH TYROL PARK IPM EA 2 $ 125.00 $ 250.00 19 PERRY AVE POND IPM EA 4 $ 100.00 $ 400.00 20 REGEND & WESTBEND BUFFERS IPM EA 3 $ 175.00 $ 525.00 21 SCOTT AVE POND IPM EA 3 $ 130.00 $ 390.00 22 SCHAPER PARK IPM EA 3 $ 240.00 $ 720.00 23 SOUTH TYROL POND IPM EA 3 $ 120.00 $ 360.00 24 SWEENEY BRANCH STREAM BANK IPM EA 1 $ 400.00 $ 400.00 25 WINNETKA & Hwy 55 IPM EA 3 $ 100.00 $ 300.00 26 XENIA AVE POND & WETLAND IPM EA 3 $ 320.00 $ 960.00 27 ST. CROIX PARK STREAM BANK IPM EA 3 $ 500.00 $ 1,500.00 28 HONEYWELL POND IPM EA 2 $ 200.00 $ 400.00 29 PAISLEY PARK RAIN GARDEN IPM EA 2 $ 70.00 $ 140.00 30 BROOKVIEW PONDS N & O IPM EA 2 $ 305.00 $ 610.00 31 THE LIBERTY IPM EA 2 $ 380.00 $ 760.00 32 TALO POND IPM EA 2 $ 190.00 $ 380.00 Proposal Form 2019 G:Enviromental/Buffer zone Maint/Contracts/Full package 1-4 AUTHORIZED SIGNATURE__________________________________________________ DORMANT SITE MOWS 33 BROOKVIEW PARK PONDS-MOW EA 1 $ 710.00 $ 710.00 CONTROLLED BURNS 34 BRIARWOOD-DAWNVIEW POND- BURN EA 1 $ 960.00 $ 960.00 35 GENERAL MILLS NATURE PRESERVE- BURN EA 1 $ 3,200.00 $ 3,200.00 36 THE LIBERTY -BURN EA 1 $ 1,430.00 $ 1,430.00 37 MINNAQUA POND & CREEK- BURN EA 1 $ 770.00 $ 770.00 38 MINNAQUA WETLAND- BURN EA 1 $ 1,400.00 $ 1,400.00 39 PERRY AVE POND- BURN EA 1 $ 835.00 $ 835.00 TOTAL: $ 27,520.00 Executive Summary For Action Golden Valley City Council Meeting February 5, 2019 Agenda Item 3. G. Approve Resolutions Supporting Hennepin County Grant Funding Applications Prepared By Emily Goellner, Senior Planner/Grant Writer Summary The following non-profit organizations have requested a letter of support from the City of Golden Valley for their grant funding applications. The funding pools include the Community Development Block Grant (CDBG), HOME, and Affordable Housing Incentive Fund (AHIF). All of these programs are funded by the Federal government and administered by Hennepin County. Resolutions authorizing the submittal of letters of support from the City are attached. In general, the City provides letters of support for programs that meet a demonstrated need in the community. In addition, the City has been supportive of services that the City does not typically provide, such as social services for elderly, low-and-moderate income, and homeless populations. This is consistent with the City’s goals and vision set forth in the 2040 Comprehensive Plan. The following non-profit organizations have been successful with past grant awards and staff expects that this will continue in 2019. CAP-HC Community Action Partnership of Hennepin County (CAP-HC), formerly known as Community Action Partnership of Suburban Hennepin (CAPSH), is a non-profit organization that works to establish services, programs, and partnerships that address poverty and increase family and economic stability. CAP-HC has developed a proposal for the use of Hennepin County CDBG funds for their Individual Asset Building and Maintenance Program. The program includes counseling, education, and asset development for income-qualified individuals in the community. Specifically, this includes counseling and education on foreclosure prevention, reverse mortgages, home rehabilitation and maintenance, first-time homebuyer information, financial literacy, and tax preparation. HOME Line HOME Line is a non-profit organization that provides free and low-cost legal, organizing, education, and advocacy services. HOME Line provides renters with the tools necessary to keep their homes safe, in good repair, and affordable. The organization has developed a proposal for the use of Hennepin County CDBG funds for their Tenant Hotline, which provides free legal advice to tenants about landlord and tenant law. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of local emergency resources. In 2018, HOME Line advised approximately 45 renter households in Golden Valley. The most common issues they advised on included repairs, evictions, notices to vacate, and security deposits. The CDBG program is one of many funding sources for this program. PRISM People Responding in Social Ministry (PRISM) is a community-based non-profit organization with a mission to provide social services and connections that empower people in the community to build healthy, stable lives. PRISM has developed a proposal for the use of Hennepin County CDBG funds for income-qualified people living in Golden Valley as well as other nearby communities. The proposal requests CDBG funding for the Homelessness Prevention Program. This program provides financial assistance to individuals and families who are at risk of losing their home and facing homelessness due to a crisis or temporary circumstance. In addition to providing emergency assistance for rent and other housing costs, PRISM negotiates with landlords to help participants avoid costly housing court proceedings, obtains security deposits to allow timely move-ins, assists in applying for energy assistance programs, provides referrals for community resources, and more. Senior Community Services Senior Community Services is a community-based non-profit organization with a mission to develop, coordinate, and provide services that help meet the needs of older adults and support their caregivers. The organization provides a comprehensive set of services to help seniors live independently in their homes. Senior Community Services has developed a proposal for the use of Hennepin County CDBG funds for seniors living in Golden Valley. The proposal requests CDBG funding for services such as minor home repairs, reliable and affordable homemaking, home safety assessments and installations, yard work, snow removal, and access to a variety of other resources at a sliding fee scale based on income. WHAHLT West Hennepin Affordable Housing Land Trust (WHAHLT), doing business as Homes Within Reach, is a community-based non-profit organization with a mission to use the Community Land Trust model to create and preserve affordable homeownership opportunities for families in suburban Hennepin County. There are three single-family homes in the land trust in Golden Valley. WHAHLT has developed a proposal for the use of CDBG and Hennepin County HOME and Affordable Housing Incentive Funds (AHIF) for the acquisition, rehabilitation, and sale of an entry-level single-family home to income-qualified families and individuals who otherwise would be unable to buy a home in Golden Valley. The City would not contribute any funding for this project. If funding were awarded this year, the acquisition and rehabilitation of a single-family home would occur between July 2019 and June 2020. In that timeframe, the home would be sold to an income-qualified individual or family. Attachments • Resolution Supporting Application by CAP-HC to Hennepin County for Community Development Block Grant (CDBG) Funding (1 page) • Resolution Supporting Application by HOME Line to Hennepin County for Community Development Block Grant (CDBG) Funding (1 page) • Resolution Supporting Application by PRISM to Hennepin County for Community Development Block Grant (CDBG) Funding (1 page) • Resolution Supporting Application by Senior Community Services to Hennepin County for Community Development Block Grant (CDBG) Funding (1 page) • Resolution Supporting Application by WHAHLT to Hennepin County for Community Development Block Grant (CDBG) Funding (1 page) • Resolution Supporting Application by WHAHLT to Hennepin County for HOME and AHIF Funding (1 page) Recommended Action Motions to adopt Resolutions Supporting the following Hennepin County Grant Funding Applications: A. Application by CAP-HC to Hennepin County for Community Development Block Grant Funding. B. Application by HOME Line to Hennepin County for Community Development Block Grant Funding. C. Application by PRISM to Hennepin County for Community Development Block Grant Funding. D. Application by Senior Community Services to Hennepin County for Community Development Block Grant Funding. E. Application by WHAHLT to Hennepin County for Community Development Block Grant Funding. F. Application by WHAHLT to Hennepin County for HOME and AHIF Funding. RESOLUTION NO. 19-11 RESOLUTION SUPPORTING APPLICATION BY COMMUNITY ACTION PARTNERSHIP OF HENNEPIN COUNTY (CAP-HC) TO HENNEPIN COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, CAP-HC is a non-profit organization that works to establish services, programs, and partnerships that address poverty and increase family and economic stability; and WHEREAS, CAP-HC has developed a proposal for the use of Hennepin County CDBG funds for low and moderate income individuals living in Golden Valley; and WHEREAS, the proposal requests CDBG funding for the Individual Asset Building and Maintenance Program, which provides asset development services, counseling, and education on topics such as foreclosure prevention, reverse mortgages, home rehabilitation and maintenance, financial literacy, and tax preparation. NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the Council supports the application for funding from the Hennepin County CDBG Program and authorizes submittal of a letter of support for the funding application. Adopted by the City Council of Golden Valley, Minnesota on this 5th day of February, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk RESOLUTION NO. 19-12 RESOLUTION SUPPORTING APPLICATION BY HOME LINE TO HENNEPIN COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, HOME line is a non-profit organization that provides free and low-cost legal, organizing, education, and advocacy services to renters that keeps their homes safe, in good repair, and affordable; and WHEREAS, HOME line has developed a proposal for the use of Hennepin County CDBG funds to serve renters living in Golden Valley; and WHEREAS, the proposal requests CDBG funding for the HOME Line Tenant Hotline, which provides free legal advice to tenants about landlord and tenant law. NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the Council supports the application for funding from the Hennepin County CDBG Program and authorizes submittal of a letter of support for the funding application. Adopted by the City Council of Golden Valley, Minnesota on this 5th day of February, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk RESOLUTION NO. 19-13 RESOLUTION SUPPORTING APPLICATION BY PEOPLE RESPONDING IN SOCIAL MINISTRY (PRISM) TO HENNEPIN COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, PRISM is a community-based non-profit organization with a mission to provide social services and connections that empower people in the community to build healthy, stable lives; and WHEREAS, PRISM has developed a proposal for the use of Hennepin County CDBG funds for income-qualified people living in Golden Valley as well as other nearby communities; and WHEREAS, the proposal requests funding for the Homelessness Prevention Program, which provides financial assistance to individuals and families who are at risk of losing their home and facing homelessness due to a crisis or temporary circumstance. NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the Council supports the application for funding from Hennepin County CDBG Program and authorizes submittal of a letter of support for the funding application. Adopted by the City Council of Golden Valley, Minnesota on this 5th day of February, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk RESOLUTION NO. 19-14 RESOLUTION SUPPORTING APPLICATION BY SENIOR COMMUNITY SERVICES TO HENNEPIN COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, Senior Community Services is a community-based non-profit organization with a mission to provide a comprehensive set of services to help seniors live independently in their homes; and WHEREAS, Senior Community Services has developed a proposal for the use of Hennepin County CDBG funds for seniors living in Golden Valley; and WHEREAS, the proposal requests CDBG funding for services such as minor home repairs, reliable and affordable homemaking, home safety assessments and installations, yard work, snow removal, and access to a variety of other resources at a sliding fee scale based on income. NOW THEREFORE BE IT RESOLVED by the City Council of Golden Valley that the Council supports the application for funding from the Hennepin County CDBG Program and authorizes submittal of a letter of support for the funding application. Adopted by the City Council of Golden Valley, Minnesota on this 5th day of February, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk RESOLUTION NO. 19-15 RESOLUTION SUPPORTING APPLICATION BY WEST HENNEPIN AFFORDABLE HOUSING LAND TRUST (WHAHLT) FOR HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDING WHEREAS, WHAHLT is a community-based non-profit organization, doing business as Homes Within Reach, with a mission to use the Community Land Trust model to create and preserve affordable homeownership opportunities for families in suburban Hennepin County; and WHEREAS, WHAHLT has developed a proposal for the use of Hennepin County HOME and AHIF funds; and WHEREAS, the proposal requests funding for the acquisition, rehabilitation, and sale of entry-level properties to income-qualified families and individuals. NOW THEREFORE BE IT RESOLVED, by the City Council of Golden Valley that the Council supports the application for funding from Hennepin County CDBG and authorizes submittal of a letter of support for the funding application. Adopted by the City Council of Golden Valley, Minnesota on this 5th day of February, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk RESOLUTION NO. 19-16 RESOLUTION SUPPORTING APPLICATION BY WEST HENNEPIN AFFORDABLE HOUSING LAND TRUST (WHAHLT) FOR HENNEPIN COUNTY HOME AND AFFORDABLE HOUSING INCENTIVE (AHIF) FUNDING WHEREAS, WHAHLT is a community-based non-profit organization, doing business as Homes Within Reach, with a mission to use the Community Land Trust model to create and preserve affordable homeownership opportunities for families in suburban Hennepin County; and WHEREAS, WHAHLT has developed a proposal for the use of Hennepin County HOME and AHIF funds; and WHEREAS, the proposal requests funding for the acquisition, rehabilitation, and sale of entry-level properties to income-qualified families and individuals. NOW THEREFORE BE IT RESOLVED, by the City Council of Golden Valley that the Council supports the application for funding from Hennepin County HOME and AHIF Programs and authorizes submittal of a letter of support for the funding application. Adopted by the City Council of Golden Valley, Minnesota on this 5th day of February, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting February 5, 2019 Agenda Item 3. H. Approve Amendments to the Golden Valley Guiding Principles Prepared By Tim Cruikshank, City Manager Summary As a result of the 2019 Annual City Council Planning Session, changes to the values that are part of the Guiding Principles were made. In addition, other housekeeping items are sugguested to remove the outdated hyperlinks and clarify procedures relating to public hearings. Attachments • Golden Valley Guiding Principles with underline/overstruck (9 pages) • Golden Valley Guide Principles Revised (8 pages) Recommended Action Motion to approve amendments to the Golden Valley Guiding Principles. 7800 Golden Valley Road I Golden Valley,MN 55427 c i ti' o 763-593-3991 ITTY 763-593-3968 763-593-8109(fax)I www.goldenvalleynin.gov ao ldM valley GUIDING PRINCIPLES Adopted by City Council - February 16, 2016 I. General Policy Statement & Objective The purpose of this document is to establish guiding principles for the Golden Valley City Council (the "Council") and Golden Valley City Boards and Commissions. These principles apply to the members of the Council and the Mayor as well as the appointed members of the City's Boards and Commissions, each of the foregoing being referred to in this document as a "Member." ll. Values The City of Golden Valley has determined the following as our core set of values: • Communication • Respect • Community • Innovation • Inclusion • Courage • Integrity • Accountability Our Citizens: We Wentify the Fesidents and business taxpayeFs of the Gity of Ge Valley as GWF nit*Zens Working together with ornani-ations alld institutions noir nitizens ReGe6E;aFy te define GoldeRValley's quality of life. lRpartner6hip with etheFs whe serve GLIF Gitizens, we will; • pi:eyide the host possible serVise to the extent eur resoUrnes allow is suppei4mve • optimizes emnleyeec' abilities to perform their ob6 F-Wrne-s-6. and justicne; Fairness and jUStiGe are fundamental to good government. We will 6eek • halanre the merits of an individual sue ofthe total GOMMURity manner that assures iustine and equal appliGatk)n of the law City's work aGGGITIP"shed. We believe that: Guiding Principles 2 •- reaGhing-a-deGiSien by nsensus is positive mate there well be times when-Ge — acvTv nnzi i nuncr��h^-�ire therightphilesephy_ rder•ision makers should n rareness of matters hefnre them that do not nenstit ite a legal nnnflint of interest unless there are extreme GOFGUmstanGes wheFeby abstention would be On the best interests of the Gity Honesty and integr4ty'; Honesty and integrity are the GOrner6tenes of eur v-alue-G and aFe essential for building trl lst We .dill• •--tel thetri; --relate all salient pertinent l Mutual Respect;• Mutual respent is essential to building relationships \A/e will treat eanh ether Mdath respent and renrKjR e t; g • people ore diverse • people have different levels of teleranne fnr nhanne Achieving Results,• We are a results_erientaterd organization We iill• 0 define a nlear rdirentinn -rdefi��_ onc__the roles of the positions we fill • maximize the use of available III. Standards of Conduct 1. A Member must not use his or her official position to secure special privileges or exemptions for the person or others. 2. A Member must not act as an agent or attorney for another before the Council or a board or commission in a matter where a conflict of interest exists or may exist. 3. A Member must not knowingly accept or solicit, directly or indirectly, a gift or loan for himself, herself, or another if this is prohibited by law. 4. A Member may accept compensation or expense reimbursement for the performance of the person's public duties only from the sources listed below. A Member must not Guiding Principles 3 solicit or accept compensation or expense reimbursement for the performance of the person's public duties from any sources other than: a. compensation and expenses paid by the City b. compensation and expenses from other employment, if the person happens to conduct public business while being paid for the other employment and if the other employment does not interfere with, influence, or compromise the person's public position c. compensation and expenses paid by another governmental agency or municipal association to a Member who serves as a City representative for that agency, but only if the City does not also pay the person for the same activity 5. A Member must not use public money, time, personnel, facilities, or equipment for private gain or political campaign activities except when: a. the use is required or authorized by law b. the use is not greater than that allowed for members of the general public This paragraph does not prohibit correspondence at any time to individual residents in response to the resident's specific inquiries. 6. A Member must not disclose to the public, or use for the private gain of self or others, information that was gained by reason of the official's public position and that is not public data or was discussed at a closed session of the Council. Further, a Member must not disclose information received, discussed, or decided in conference with the City attorney that is protected by the attorney/client privilege, unless a majority of the Council has authorized that disclosure. 7. A Member must not enter into a contract with the City, unless in accordance with law. A Member who has a proprietary interest in an agency or company doing business with the City must make known that interest in writing to the Council and the City Clerk. 8. A Member must not intentionally violate a provision of the City Code or the City ordinances. 9. Council Members are expected to be prepared for Council meetings and Council/Manager meetings by reading agenda packets and requesting further research in advance of the meetings. 10.The Mayor and Council Members direct City staff, contract employees, and consultants only through the City Manager, as established by the requisite majority vote. At Council meetings, the Council may express concerns and may provide staff specific direction, provided that the direction is the consensus of the Council. The City Manager will request further clarification if he/she feels it is required so there is a clear understanding of what the Council's expectations are in terms of the actions to be taken by staff. 11. Members shall conduct themselves in such manners as to obey and adhere to Minnesota Statutes Chapter 13D, the Open Meeting Law. 12. Members' duties shall be performed in accordance with the process and rules of order established by the Council or the City Code. Guiding Principles 4 13. Public resources that are not available to the general public (e.g., City staff time, equipment, supplies and/or facilities, etc.) shall not be used by the Members for private, personal, or political purposes. 14. It is the responsibility of Council Members to publicly share, with all other Council Members, information they have received from sources outside of the public decision- making process, which pertains to a topic under consideration. Whenever possible, new information or data obtained by Council Members, pertinent to a topic being discussed, will be distributed through the City Manager to other Council Members. IV. Communications As elected officials, Council Members have a responsibility to communicate information to the public. Communicating accurate, timely, and professional information is important to ensuring the quality and credibility of information being provided to the public. Public Record: Communications (electronic or written) involving Members are public records (with a few exceptions as stated by the Minnesota data practices act— www.house.leg.state.mn.us/hrd/pubs/dataprac.pdo. Communications not considered public record may still be public information (i.e., email, text messages). Those interested in copies of these items must file a public disclosure request. Requests for private data or information outside of the scope of a Member's role should be routed to the City Manager. Align With Minnesota Open Meeting Law: Information posted or responded to should be done in alignment with the open meeting law: (www.house.leg.state.mn.us/hrd/pubs/openmtq.pdf). Members should generally act with caution when using electronic means to communicate with one another. Members who wish to share information with other Members should do so through the City Manager. Materials relating to agenda items for City business (including email) must be provided to the public at the meeting. Email or social media communications shared among three or more Members should take place at an open meeting. Example of a violation: A Member posts a comment on a Facebook page about a proposed ordinance. A second Member comments that they agree and a third Member clicks the "like" button. Citizen Questions, Comments, and Concerns: It's important that Members direct citizen questions, comments, and concerns to staff. Doing so ensures requests are routed to the appropriate staff person and holds accountability that proper follow-up is made and the task is completed. In addition, since some requests cover multiple departments there may be a request history that will be useful as staff works to resolve the issue. Electronic Communications: Generally, the Golden Valley City Council receives agenda materials, background information, and other meeting information via email and/or the list serve. Contact the City Manager if there are questions about these items. Helpful information a-hn--ut P-lp-r.tr niGatioR6 "6 available eR the League-GU Minneseta Cities webswte• mnn OFQimed6aid9GUment11lelentF9nlrnemmlln*Gat*AnC nrJt Guiding Principles 5 Social Media: Since social media is an effective and frequently chosen communication tool among the public, the City of Golden Valley has its own official social media pages. Helpful iRfOffnatien about SOGial Fnedia is available on the League of Minnesota Cities webs*te• �AAAAAi Iron nrn/merlin/rdnnu rnenUl/ennialrvmerliaanrini4iee nrif Communication Tips for Email and Social Media Public Perception: Members are public officials representing the City of Golden Valley and its policies and perspectives. Official Versus Individual Perspectives: Since the public connects City officials to the City of Golden Valley, it's important to clarify official perspectives from individual perspectives. Public information:Any published content, written or electronic (email, for example), may be considered public information or considered covered under the Minnesota data practices act. Informal messages not related to a public official's role, such as meeting notices, reminders, telephone messages, and informal notes, are not public record. Large Outreach: Information posted on social media is public and is online for a long time. Both email and social media posts can be quickly shared with other audiences, making it important to post professional messages and avoid political comments. Discoverability: Generally, email is removed from the system every three years. Email is discoverable in litigation, making it important to use it cautiously. When seeking legal advice or to discuss matters of pending litigation or other "confidential" City business, ensure emails are sent to only those intended because the attorney-client privilege protecting the document from disclosure may be waived. Media Relations - Media Inquiries: Members are strongly encouraged to refer all media inquiries to the City Manager prior to Council discussion and vote on an item. After a vote has been taken, individual Members may comment on their decision. It's understood that individual Member decisions may not be reflective of the Council's majority vote. Following these guidelines is important to the democratic process because it helps avoid creating the public perception that a vote or decision has been made on a topic. That perception may discourage the public from engaging in the democratic process. City Manager's Role: The City Manager communicates on the City's behalf in interviews, publications, news releases, on social media sites, and related communications. The City Manager is in the best position to provide a response because many issues involve multiple departments or work may already be in progress. Many times,the °6606taR+ Gity department director will handle interviews and communications on behalf of the City Manager. When the media calls about: 1. Upcoming agenda items, issues, or discussion topics: Wait to provide information until the topic is voted on. This communicates that a decision has not been made and Guiding Principles 6 allows the public process to work by keeping the topic open for citizen input. If a Member discusses the issue with media before a decision is made, there is potential that the public may be confused about the Council's direction. This may create a public perception that a vote or decision has been made on a topic and discourage the public from engaging in the democratic process. 2. Routine or public information (i.e., a meeting time or agenda): Provide media with the information and notify City Manager. 3. Other information: About potential litigation, controversial issues, an opinion about a City matter, or if unsure of the type of question, it's strongly recommended to work with the City Manager on these topics. The City Manager typically works with staff on these issues and can present the discussion scope or topic. V. Identifying and Addressing Conflicts of Interest So that citizens may have the utmost confidence and trust in the integrity of their City government, and to protect the City's interest and its citizen's interests, Members must disclose and avoid conflicts of interest that arise in performing their official duties. To this end, the below principles provide Members guidance for identifying, addressing, and disclosing conflicts of interest. This guidance supplements, not supplants, the responsibilities Members have under law with regard to conflicts of interest. Members should consult with the City Manager and/or City attorney with questions or concerns they may have regarding conflicts of interest (whether the conflicts are real or perceived, potential or in existence), and not participate in or take any official action on a matter until such questions or concerns are resolved with the City Manager and/or City attorney. 1. Identifying Legal Conflicts of Interest A "legal conflict of interest" exists when, in the discharge of official duties, a Member participates in a governmental decision, action or transaction that: a. affects the person's financial interests or those of a business with which the person is associated, unless the effect on the person or business is no greater than on other members of the same business classification, profession, or occupation b. affects the financial interests of an organization in which the person participates as a member of the governing body, unless the person serves in that capacity as the City's representative 2. Identifying Financial Interests A financial interest is any interest, including loans, which may yield, directly or indirectly, a monetary or other material benefit to the Member (other than monetary or material benefits authorized by the City in accordance with law). A financial interest of a Member or Member's employer (other than the City), his or her associated business, or his or her spouse, domestic partner, parent, sibling or child, and their employers or associated businesses shall also be considered a financial interest of the Member. The following assets shall not be considered a financial interest for purposes of this section. a. ownership of shares in a diversified mutual fund Guiding Principles 7 b. membership in a pension plan or employee benefit plan c. ownership of bonds or publicly traded securities d. ownership of a whole life insurance policy 3. Addressing Legal Conflicts of Interest a. When a legal conflict of interest exists, except as permitted by law, a Member must disclose the potential conflict of interest for the public record, in the manner described in Section VI below, and refrain from participating in the discussion and from voting on the matter. To participate or participation, for the purposes of this document, means making the decision, taking action, entering into a transaction, providing advice or a recommendation, introducing, sponsoring, debating, voting on, approving, and investigating the decision, action, or transaction. b. A Member shall not participate in making, or attempt to use his or her position to influence, any City governmental decision, action, or transaction in which the Member knows or has reason to know that he or she has a legal conflict of interest. 4. Non-Legal Conflicts of Interest a. Members may face situations in performing their official duties that raise, or are perceived to raise, a conflict of interest but which do not fall within the above description of a legal conflict of interest and are otherwise not a conflict of interest regulated by law. These types of conflicts are referred to, for purposes of this document, as "non-legal conflicts of interest." b. While non-legal conflicts of interest may be different in nature or degree from a legal conflict of interest and other conflicts of interest regulated by law, they can nevertheless impair, or give the appearance of impairing, a Member's independence of judgement and/or harm the City's interests and the interests of the citizens. c. The significance of non-legal conflicts of interest often depends on the facts and circumstances involved in each situation, and thus it is difficult to establish bright- line rules regarding when such conflicts must be disclosed and necessitate a Member to refrain from participating in a matter. Therefore, Members are entrusted to use their best judgement regarding such situations with the aim of upholding the principles established under this document and the highest possible standards of ethical conduct, and with the understanding that public disclosure of non-legal conflicts of interest, by itself, helps maintain citizens' trust and confidence in the integrity of City government. d. To this end, if a Member recognizes that his or her participation may create a non-legal conflict of interest, he or she should (i) discuss the matter in advance (to the extent possible) and in confidence with the City Manager and/or City attorney regarding the appropriate action to take; and/or (ii) disclose the conflict in accordance with Section VI below and, if necessary, refrain from participating in the matter. e. Without limiting the foregoing, a Member may participate in a City governmental decision, action, or transaction involving an organization or entity that the Member, or his or her partner, spouse, partner, domestic partner, sibling, or child is an officer, director, board member, or trustee of, if the Member does not have Guiding Principles 8 a legal conflict of interest in the governmental decision, action, or transaction. However, the Member must disclose his or her affiliation with the organization or entity as though it were a legal conflict of interest, in the manner described in Section VI below. f. Similarly, a Member may participate in a City governmental decision involving a person related by family to the Member, other than his or her parent, spouse, domestic partner, sibling, or child, if the Member does not have a legal conflict of interest in the governmental decision, action, or transaction. However, the Member must disclose his or her relationship with the related person as though it were a legal conflict of interest, in the manner described in Section VI below. VI. Disclosure Of Conflicts Of Interest If a Member, in the discharge of his or her official duties, recognizes that his or her participation in a matter would create a legal conflict of interest, or a non-legal conflict of interest that should or must be disclosed, the Member shall disclose the conflict of interest as follows: 1. The Member shall disclose the conflict of interest to the City Manager and his or her fellow Members as soon as he or she becomes aware of the conflict. If a Member becomes aware of a conflict during a meeting of the Council or a committee or board, the Member shall immediately disclose the conflict of interest orally. 2. In the case of a legal conflict of interest, a Member must also prepare, on a form prescribed by the City Clerk, a written statement describing the matter requiring action or decision and the nature of his or her conflict of interest, or as otherwise required by law. In the case of a Council Member, the written statement shall be distributed to the other Council Members and Mayor and filed with the City Clerk. Likewise, in the case of a Member of a board or commission, the written statement shall be distributed to the other Members of the board or commission and filed with the City Clerk. After the first time the Member has orally disclosed a conflict of interest and filed the disclosure form, the Member may subsequently orally disclose a conflict by referring to the filed form. Because Members may not attend all meetings, oral disclosure may consist of the written statement being read into the record by the presiding Member at the first regular meeting after the form has been filed. All written statements shall be filed and distributed within one week after the Member becomes aware of the legal conflict of interest. In the case of non-legal conflicts of interest that a Member discloses, the Member may file a written statement regarding the conflict. 3. If a Member does not participate in any discussion or vote on a matter due to a conflict of interest, he or she shall be counted present for the purposes of establishing a quorum to carry on the business of the Council, board, or commission, but shall be considered disqualified for the purpose of establishing the number of votes necessary to pass motions or resolutions. VII. Hearing Any person may file a written complaint with the City Clerk questioning a Member's adherence to the principles stated in Section III through VI above. After reviewing the complaint, Tthe Council may hold a public hearingunless 6tate yaw .,FevideSethewwse—, Guiding Principles 9 only if: (1) the City a#erneyAttorney, or the City Attorney's designee , advises the Council that the allegations state a legally-recognized violation of the law or a legally- recognized conflict of interest; armor (2) the City a##e eyAttorney, designee or other attOFRey appeinted by the or the City Attorney's designee, advises the Council that the complaint has been lodged in good faith and that the alleged violation is related to the accused Member's role as a Member. Prior to the hearing, a letter will be sent to the alleged offending accused Member stating the alleged complaint. At the hearing, the accused Member must-shall have the opportunity to be heard. If,after the hearing, the Council finds a violation of the principles stated in Section III through VI above, the Council may, by a majority vote, take wh-�+o.,er +,,,n ;+ rtoon6 ensure the accused Member., Gi, +The accused at Member "fferote � mustshall not participate in the_ Council's decision to censure. VIII. Shared Values Statement I affirm that I believe in and am committed to upholding the values as stated in this City of Golden Valley Guiding Principles. Signature: Date: Printed Name: Refusal to sign City of Golden Valley Guiding Principles: Signature: Date: Printed Name: GUIDING PRINCIPLES 1 Adopted by City Council - February 16, 2016 I. General Policy Statement & Objective The purpose of this document is to establish guiding principles for the Golden Valley City Council (the “Council”) and Golden Valley City Boards and Commissions. These principles apply to the members of the Council and the Mayor as well as the appointed members of the City’s Boards and Commissions, each of the foregoing being referred to in this document as a “Member.” II. Values The City of Golden Valley has determined the following as our core set of values: • Communication • Community • Inclusion • Integrity • Respect • Innovation • Courage • Accountability III. Standards of Conduct 1. A Member must not use his or her official position to secure special privileges or exemptions for the person or others. 2. A Member must not act as an agent or attorney for another before the Council or a board or commission in a matter where a conflict of interest exists or may exist. 3. A Member must not knowingly accept or solicit, directly or indirectly, a gift or loan for himself, herself, or another if this is prohibited by law. 4. A Member may accept compensation or expense reimbursement for the performance of the person’s public duties only from the sources listed below. A Member must not solicit or accept compensation or expense reimbursement for the performance of the person’s public duties from any sources other than: a. compensation and expenses paid by the City; b. compensation and expenses from other employment, if the person happens to conduct public business while being paid for the other employment and if the other employment does not interfere with, influence, or compromise the person’s public position; or c. compensation and expenses paid by another governmental agency or municipal association to a Member who serves as a City representative for that agency, but only if the City does not also pay the person for the same activity. GUIDING PRINCIPLES GUIDING PRINCIPLES 2 5. A Member must not use public money, time, personnel, facilities, or equipment for private gain or political campaign activities except when: a. the use is required or authorized by law; or b. the use is not greater than that allowed for members of the general public. This paragraph does not prohibit correspondence at any time to individual residents in response to the resident’s specific inquiries. 6. A Member must not disclose to the public, or use for the private gain of self or others, information that was gained by reason of the official’s public position and that is not public data or was discussed at a closed session of the Council. Further, a Member must not disclose information received, discussed, or decided in conference with the City Attorney that is protected by the attorney/client privilege, unless a majority of the Council has authorized that disclosure. 7. A Member must not enter into a contract with the City, unless in accordance with law. A Member who has a proprietary interest in an agency or company doing business with the City must make known that interest in writing to the Council and the City Clerk. 8. A Member must not intentionally violate a provision of the City Code or the City ordinances. 9. Council Members are expected to be prepared for Council meetings and Council/Manager meetings by reading agenda packets and requesting further research in advance of the meetings. 10. The Mayor and Council Members direct City staff, contract employees, and consultants only through the City Manager, as established by the requisite majority vote. At Council meetings, the Council may express concerns and may provide staff specific direction, provided that the direction is the consensus of the Council. The City Manager will request further clarification if he/she feels it is required so there is a clear understanding of what the Council’s expectations are in terms of the actions to be taken by staff. 11. Members shall conduct themselves in such manners as to obey and adhere to Minnesota Statutes Chapter 13D, the Open Meeting Law. 12. Members’ duties shall be performed in accordance with the process and rules of order established by the Council or the City Code. 13. Public resources that are not available to the general public (e.g., City staff time, equipment, supplies and/or facilities, etc.) shall not be used by the Members for private, personal, or political purposes. GUIDING PRINCIPLES 3 14. It is the responsibility of Council Members to publicly share, with all other Council Members, information they have received from sources outside of the public decision- making process, which pertains to a topic under consideration. Whenever possible, new information or data obtained by Council Members, pertinent to a topic being discussed, will be distributed through the City Manager to other Council Members. IV. Communications As elected officials, Council Members have a responsibility to communicate information to the public. Communicating accurate, timely, and professional information is important to ensuring the quality and credibility of information being provided to the public. Public Record: Communications (electronic or written) involving Members are public records (with a few exceptions as stated by the Minnesota data practices act— www.house.leg.state.mn.us/hrd/pubs/dataprac.pdf). Communications not considered public record may still be public information (i.e., email, text messages). Those interested in copies of these items must file a public disclosure request. Requests for private data or information outside of the scope of a Member’s role should be routed to the City Manager. Align With Minnesota Open Meeting Law: Information posted or responded to should be done in alignment with the open meeting law: (See www.house.leg.state.mn.us/hrd/pubs/openmtg.pdf). Members should generally act with caution when using electronic means to communicate with one another. Members who wish to share information with other Members should do so through the City Manager. Materials relating to agenda items for City business (including email) must be provided to the public at the meeting. Email or social media communications shared among three or more Members should take place at an open meeting. Example of a violation: A Member posts a comment on a Facebook page about a proposed ordinance. A second Member comments that they agree and a third Member clicks the “like” button. Citizen Questions, Comments, and Concerns: It’s important that Members direct citizen questions, comments, and concerns to staff. Doing so ensures requests are routed to the appropriate staff person and holds accountability that proper follow‐up is made and the task is completed. In addition, since some requests cover multiple departments there may be a request history that will be useful as staff works to resolve the issue. Electronic Communications: Generally, the Golden Valley City Council receives agenda materials, background information, and other meeting information via email and/or the list serve. Contact the City Manager if there are questions about these items. Social Media: Since social media is an effective and frequently chosen communication tool among the public, the City of Golden Valley has its own official social media pages. GUIDING PRINCIPLES 4 Communication Tips for Email and Social Media Public Perception: Members are public officials representing the City of Golden Valley and its policies and perspectives. Official Versus Individual Perspectives: Since the public connects City officials to the City of Golden Valley, it’s important to clarify official perspectives from individual perspectives. Public information: Any published content, written or electronic (email, for example), may be considered public information or considered covered under the Minnesota data practices act. Informal messages not related to a public official’s role, such as meeting notices, reminders, telephone messages, and informal notes, are not public record. Large Outreach: Information posted on social media is public and is online for a long time. Both email and social media posts can be quickly shared with other audiences, making it important to post professional messages and avoid political comments. Discoverability: Generally, email is removed from the system every three years. Email is discoverable in litigation, making it important to use it cautiously. When seeking legal advice or to discuss matters of pending litigation or other “confidential” City business, ensure emails are sent to only those intended because the attorney‐client privilege protecting the document from disclosure may be waived. Media Relations - Media Inquiries: Members are strongly encouraged to refer all media inquiries to the City Manager prior to Council discussion and vote on an item. After a vote has been taken, individual Members may comment on their decision. It’s understood that individual Member decisions may not be reflective of the Council’s majority vote. Following these guidelines is important to the democratic process because it helps avoid creating the public perception that a vote or decision has been made on a topic. That perception may discourage the public from engaging in the democratic process. City Manager’s Role: The City Manager communicates on the City’s behalf in interviews, publications, news releases, on social media sites, and related communications. The City Manager is in the best position to provide a response because many issues involve multiple departments or work may already be in progress. Many times, a department director will handle interviews and communications on behalf of the City Manager. When the media calls about: 1. Upcoming agenda items, issues, or discussion topics: Wait to provide information until the topic is voted on. This communicates that a decision has not been made and allows the public process to work by keeping the topic open for citizen input. If a Member discusses the issue with media before a decision is made, there is potential that the public may be confused about the Council’s direction. This may create a public perception that a vote or decision has been made on a topic and discourage the public from engaging in the democratic process. GUIDING PRINCIPLES 5 2. Routine or public information (i.e., a meeting time or agenda): Provide media with the information and notify City Manager. 3. Other information: About potential litigation, controversial issues, an opinion about a City matter, or if unsure of the type of question, it’s strongly recommended to work with the City Manager on these topics. The City Manager typically works with staff on these issues and can present the discussion scope or topic. V. Identifying and Addressing Conflicts of Interest So that citizens may have the utmost confidence and trust in the integrity of their City government, and to protect the City’s interest and its citizen’s interests, Members must disclose and avoid conflicts of interest that arise in performing their official duties. To this end, the below principles provide Members guidance for identifying, addressing, and disclosing conflicts of interest. This guidance supplements, not supplants, the responsibilities Members have under law with regard to conflicts of interest. Members should consult with the City Manager and/or City Attorney with questions or concerns they may have regarding conflicts of interest (whether the conflicts are real or perceived, potential or in existence), and not participate in or take any official action on a matter until such questions or concerns are resolved with the City Manager or City Attorney. 1. Identifying Legal Conflicts of Interest A “legal conflict of interest” exists when, in the discharge of official duties, a Member participates in a governmental decision, action or transaction that: a. affects the person’s financial interests or those of a business with which the person is associated, unless the effect on the person or business is no greater than on other members of the same business classification, profession, or occupation; or b. affects the financial interests of an organization in which the person participates as a member of the governing body, unless the person serves in that capacity as the City’s representative. 2. Identifying Financial Interests A financial interest is any interest, including loans, which may yield, directly or indirectly, a monetary or other material benefit to the Member (other than monetary or material benefits authorized by the City in accordance with law). A financial interest of a Member or Member’s employer (other than the City), his or her associated business, or his or her spouse, domestic partner, parent, sibling or child, and their employers or associated businesses shall also be considered a financial interest of the Member. The following assets shall not be considered a financial interest for purposes of this section: a. ownership of shares in a diversified mutual fund; b. membership in a pension plan or employee benefit plan; GUIDING PRINCIPLES 6 c. ownership of bonds or publicly traded securities; and d. ownership of a whole life insurance policy. 3. Addressing Legal Conflicts of Interest a. When a legal conflict of interest exists, except as permitted by law, a Member must disclose the potential conflict of interest for the public record, in the manner described in Section VI below, and refrain from participating in the discussion and from voting on the matter. To participate or participation, for the purposes of this document, means making the decision, taking action, entering into a transaction, providing advice or a recommendation, introducing, sponsoring, debating, voting on, approving, and investigating the decision, action, or transaction. b. A Member shall not participate in making, or attempt to use his or her position to influence, any City governmental decision, action, or transaction in which the Member knows or has reason to know that he or she has a legal conflict of interest. 4. Non-Legal Conflicts of Interest a. Members may face situations in performing their official duties that raise, or are perceived to raise, a conflict of interest but which do not fall within the above description of a legal conflict of interest and are otherwise not a conflict of interest regulated by law. These types of conflicts are referred to, for purposes of this document, as “non-legal conflicts of interest.” b. While non-legal conflicts of interest may be different in nature or degree from a legal conflict of interest and other conflicts of interest regulated by law, they can nevertheless impair, or give the appearance of impairing, a Member’s independence of judgement and/or harm the City’s interests and the interests of the citizens. c. The significance of non-legal conflicts of interest often depends on the facts and circumstances involved in each situation, and thus it is difficult to establish bright- line rules regarding when such conflicts must be disclosed and necessitate a Member to refrain from participating in a matter. Therefore, Members are entrusted to use their best judgement regarding such situations with the aim of upholding the principles established under this document and the highest possible standards of ethical conduct, and with the understanding that public disclosure of non-legal conflicts of interest, by itself, helps maintain citizens’ trust and confidence in the integrity of City government. d. To this end, if a Member recognizes that his or her participation may create a non-legal conflict of interest, he or she should (i) discuss the matter in advance (to the extent possible) and in confidence with the City Manager and/or City Attorney regarding the appropriate action to take; and/or (ii) disclose the conflict in accordance with Section VI below and, if necessary, refrain from participating in the matter. GUIDING PRINCIPLES 7 e. Without limiting the foregoing, a Member may participate in a City governmental decision, action, or transaction involving an organization or entity that the Member, or his or her partner, spouse, partner, domestic partner, sibling, or child is an officer, director, board member, or trustee of, if the Member does not have a legal conflict of interest in the governmental decision, action, or transaction. However, the Member must disclose his or her affiliation with the organization or entity as though it were a legal conflict of interest, in the manner described in Section VI below. f. Similarly, a Member may participate in a City governmental decision involving a person related by family to the Member, other than his or her parent, spouse, domestic partner, sibling, or child, if the Member does not have a legal conflict of interest in the governmental decision, action, or transaction. However, the Member must disclose his or her relationship with the related person as though it were a legal conflict of interest, in the manner described in Section VI below. VI. Disclosure of Conflicts of Interest If a Member, in the discharge of his or her official duties, recognizes that his or her participation in a matter would create a legal conflict of interest, or a non-legal conflict of interest that should or must be disclosed, the Member shall disclose the conflict of interest as follows: a. The Member shall disclose the conflict of interest to the City Manager and his or her fellow Members as soon as he or she becomes aware of the conflict. If a Member becomes aware of a conflict during a meeting of the Council or a committee or board, the Member shall immediately disclose the conflict of interest orally. b. In the case of a legal conflict of interest, a Member must also prepare, on a form prescribed by the City Clerk, a written statement describing the matter requiring action or decision and the nature of his or her conflict of interest, or as otherwise required by law. In the case of a Council Member, the written statement shall be distributed to the other Council Members and Mayor and filed with the City Clerk. Likewise, in the case of a Member of a board or commission, the written statement shall be distributed to the other Members of the board or commission and filed with the City Clerk. After the first time the Member has orally disclosed a conflict of interest and filed the disclosure form, the Member may subsequently orally disclose a conflict by referring to the filed form. Because Members may not attend all meetings, oral disclosure may consist of the written statement being read into the record by the presiding Member at the first regular meeting after the form has been filed. All written statements shall be filed and distributed within one week after the Member becomes aware of the legal conflict of interest. In the case of non-legal conflicts of interest that a Member discloses, the Member may file a written statement regarding the conflict. GUIDING PRINCIPLES 8 c. If a Member does not participate in any discussion or vote on a matter due to a conflict of interest, he or she shall be counted present for the purposes of establishing a quorum to carry on the business of the Council, board, or commission, but shall be considered disqualified for the purpose of establishing the number of votes necessary to pass motions or resolutions. VII. Hearing Any person may file a written complaint with the City Clerk questioning a Member’s adherence to the principles stated in Section III through VI above. After reviewing the complaint, the Council may hold a public hearing only if: (1) the City Attorney, or the City Attorney’s designee, advises the Council that the allegations state a legally-recognized violation of the law or a legally-recognized conflict of interest; or (2) the City Attorney, or the City Attorney’s designee, advises the Council that the complaint has been lodged in good faith and that the alleged violation is related to the accused Member’s role as a Member. Prior to the hearing, a letter will be sent to the accused Member stating the alleged complaint. At the hearing, the accused Member shall have the opportunity to be heard. If, after the hearing, the Council finds a violation of the principles stated in Section III through VI above, the Council may, by a majority vote, censure the accused Member. The accused Member shall not participate in the Council’s decision to censure. VIII. Shared Values Statement I affirm that I believe in and am committed to upholding the values as stated in this City of Golden Valley Guiding Principles. Signature ____________________________________ Date: _____________________ Printed Name: ________________________________ Refusal to sign City of Golden Valley Guiding Principles: Signature ____________________________________ Date: _____________________ Printed Name: ________________________________ Executive Summary For Action Golden Valley City Council Meeting February 5, 2019 Agenda Item 6. A. City of Golden Valley’s Pyramid of Success Prepared By Tim Cruikshank, City Manager Summary At the January 22, 2019 Annual City Council Planning Session and the January 29, 2019 City Annual Joint meeting of the City Council and the Boards and Commission members, city values, a vision statement, a mission statement, organizational priorities and 2019 action steps were developed. The final result is presented in the attached document, Golden Valley’ Pyramid of Success. Attachments • City of Golden Valley’s Pyramid of Success (4 pages) Recommended Action Motion to receive and file the City of Golden Valley’s Pyramid of Success. Pyramid Of Success Communication Collaboration Inclusion Integrity Respect Innovation Courage Accountability • Communication • Community • Inclusion • Integrity • Respect • Innovation • Courage • Accountability Values Golden Valley strives to creatively connect people and places, preserve and enhance community resources, and nurture opportunities for all. Vision The City of Golden Valley delivers high-quality, responsive services to ensure the community remains a vibrant and welcoming environment in which to live, work, and play. Mission Pyramid Of Success STRATEGIC DEVELOPMENT & REDEVELOPMENT Focusing redevelopment on four planning districts: Golden Valley’s downtown area, LRT station area, Douglas Drive corridor, and I-394 corridor Organizational Priorities EFFECTIVE GOVERNANCE Governing with a focus on good communication and teamwork, transparency, respecting values and process, heeding meeting decorum and timely decision-making, and building citizen engagement and understanding INFRASTRUCTURE MAINTENANCE & ENHANCEMENT Maintaining and improving infrastructure at highest quality for the investment by prioritizing areas of need, identifying costs, and planning for future growth FINANCIAL WELLNESS Balancing spending with emphasis on maintaining current service levels, accommo- dating future needs, expanding tax base, growing reserves, maintaining bond rating, and improving efficiencies and effectiveness COMMUNITY AFFAIRS Considering policies that benefit society at large Pyramid Of Success STRATEGIC DEVELOPMENT & REDEVELOPMENT Better protect neighborhood character; fix housing code to address 40-foot lots (re-plat dual properties, alter setbacks to create building disincentive, or alterna- tive) to be consistent with lot subdivision reform several years ago. 2019 Action Steps EFFECTIVE GOVERNANCE Community identity and branding strategy—develop a clear, concise, and consistent brand to be carried into public improvements and infrastructure, public art and part- nership projects, signage, and messaging. INFRASTRUCTURE MAINTENANCE & ENHANCEMENT Stay on course with long-term plans on infrastructure (including the Bike & Pedestrian Plan and Golden Valley Flood Mitigation). FINANCIAL WELLNESS Prioritize projects, issues, and ideas in relationship to needs and wants and the financial cost to the city and community. COMMUNITY AFFAIRS Increase the minimum legal age for the purchase of tobacco products, including e-cigarettes, to 21 years (T21). Pyramid Of Success