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05-21-19 CC Agenda Packet (entire)      REGULAR MEETING AGENDA        1.  Call to Order    A.  Pledge of Allegiance  Pages    B.  Roll Call      2.  Additions and Corrections to Agenda    3.  Consent Agenda    Approval of Consent Agenda ‐ All items listed under this heading are considered to be routine  by the City Council and will be enacted by one motion. There will be no discussion of these  items unless a Council Member so requests in which event the item will be removed from the  general order of business and considered in its normal sequence on the agenda.      A.  Approval of Minutes:         1.  Council/Manager Meeting – April 9, 2019  3‐4      2.  City Council Meeting – May 7, 2019  5‐7    B.  Approval of City Check Register  8    C.  Minutes of Boards and Commissions:        1.  Planning Commission Minutes – April 22, 2019  9‐15      2.  Human Services Commission Minutes – February 11, 2019  16‐17      3.  Human Rights Commission Minutes – March 26, 2019   18‐19      4.  Rising TIDES Task Force Minutes – March 12 and April 9, 2019  20‐23    D.  Bids and Quotes:       1.  Award Contract for the 2019 Roof Replacement Project No. 19‐06  24‐29      2.  Approve Bobcat Equipment Annual Trade‐Out for Physical Development  30‐37      3.  Approve Purchase of Bobcat Skid Loader for Brookview  38    E.  Board and Commission Reappointment  39    4.  Public Hearing      5.  Old Business    6.  New Business    All Ordinances listed under this heading are eligible for public input.    A.  Resolution Providing For the Competitive Negotiated Sale of $1,970,000 General  Obligation Improvement Bonds, Series 2019A 19‐28 and 19‐29  40‐49    B.  First Consideration – Ordinance #663 – Amend 2019 Master Fee Schedule for Certain  Permit Fees  50‐55    May 21, 2019 – 6:30 pm  Council Chambers  Golden Valley City Hall  7800 Golden Valley Road  City of Golden Valley     City Council Regular Meeting  May 21, 2019 – 6:30 pm          2    6.  New Business ‐ continued      C.  Review of Council Calendar      D.  Mayor and Council Communications      7.  Adjournment         REGULAR MEETING MINUTES    The meeting began at 6:32 pm in the Council Conference Room.    Present:  Mayor Shep Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian  Rosenquist and Steve Schmidgall  Staff present:   City Manager Cruikshank, City Attorney Cisneros, Physical Development Nevinski,  Planning Manager Zimmerman and Senior Planner/Grant Writer Goellner    1a.  Commission Annual Report – Planning Commission 2018 Annual Report:     Planning Commission Chair Baker presented the 2018 annual report and the projects proposed for  2019 and answered questions from Council. Council thanked the Commissioners for their service.    1b.  Commission Annual Report – Board of Zoning Appeals 2018 Annual Report:   Senior Planner/Grant Writer Goellner presented the 2018 annual report and the projects proposed  for 2019 and answered questions from Council. Planning Manager Zimmerman answered  questions from Council. Council thanked the Commissioners for their service.    2.  Downtown Study Scope/Update  Planning Manager Zimmerman presented the staff report and said the update would include  feedback received during the City’s 2040 Comp Plan process. He reviewed Phase I of the study and  provided background information on the area referred to as the Golden Valley downtown which he  defined as the area between Highway 55 and Winnetka Avenue. Mr. Zimmerman also provided  information from the Urban Land Institute which used a panel of experts to examine the study area  and to make recommendations for future development.     Mr. Zimmerman said staff has been working with a planning consulting firm to develop a scope of  work that meets the City’s needs in Phase II. He said the draft scope proposes to complete four  main tasks (1) Understand Potential Changes Areas, (2) Explore Site Redevelopment Scenarios, (3)  Seek Community Input, and (4) Prepare Preferred Site Concept. He answered questions from  Council.  City Manager Cruikshank and Senior Planner/Grant Writer Goellner answered questions  from Council.    The Council discussed opportunities and issues with the current area uses, the possible future of  the city campus, what projects have been done in the past and the needs for the future. Council  consensus was to go forward with the future plan and apply for any grants that may be available.           Apr 9, 2019 – 6:30 pm  Council Conference Room  Golden Valley City Hall  7800 Golden Valley Road  City of Golden Valley     City Council/Manager Regular Meeting Minutes  Apr 9, 2019 – 6:30 pm        2  3.  Residential Waste Collection Options and Decision    Physical Development Director Nevinski presented the staff report and provided background on the    2018 goal the Council set to consider future residential waste collection practices. He said staff met    with the local haulers and held a panel discussion for residents on the current waste collection    methods. Mr. Nevinski summarized the Council’s goals for waste collection and outlined three    possible options the Council could choose which included (1) maintain status quo, (2) enhance    licensing standards, or (3) pursue organized collection. He answered questions from Council.    There was Council discussion regarding the residential waste collection options presented, the  League of Women’s voter garbage hauling report, and the residential survey done in the past.  Council thanked the League and staff for their reports.    The Council directed staff to retain the open hauler system but begin to modify the solid waste  ordinance to enhance the City’s standards and to limit the number of waste and recycling hauler  licenses available in the City while the ordinance is being modified.    4.  2018 Positive Performance‐General Fund Transfer and Assignment of Fund Balance  Finance Director Virnig reviewed the general fund balance and answered questions from Council.  Ms. Virnig said staff recommends $45,000 stay in the General Fund for the Downtown Study and  the Inspection Department scanning project and to transfer $1,494,000 into the 2019 Pavement  Management Program. City Manager Cruikshank answered questions from Council.    The Council discussed the proposed general fund transfers and the consensus was to move  forward with the recommendations.    Ms. Virnig indicated that a resolution would be added to the next regular City Council meeting for  formal consideration by the Council.    5.  Council Review of Future Draft Agenda: Housing and Redevelopment Authority April 16, City  Council April 16, City Council May 7 and Council/Manager May 14, 2019  No changes were submitted for future agendas.     The meeting adjourned at 8:47 pm.                                                                                                            ________________________________                                                                                                  Shepard M. Harris, Mayor    _________________________________  Kristine A. Luedke, City Clerk              REGULAR MEETING MINUTES    1. Call to Order   The meeting was called to order at 6:30 pm by Mayor Harris.    1A.   Pledge of Allegiance    1B.   Roll Call   Present:  Mayor Shep Harris, Council Members Joanie Clausen, Larry Fonnest, Gillian  Rosenquist and Steve Schmidgall  Staff present:   City Manager Cruikshank, City Attorney Cisneros and City Clerk Luedke    1C.  Proclamation for Arbor Day and Arbor Month  Mayor Harris read a proclamation adopting May 15, 2019, as Arbor Day and May 2019 as Arbor  month.    MOTION made by Council Member Clausen, seconded by the Council Member Schmidgall to  approve the proclamation and the motion carried.        2.   Additions and Corrections to Agenda  MOTION made by Council Member Clausen, seconded by Council Member Schmidgall to approve  the agenda of May 7, 2019, as submitted and the motion carried.     3.   Approval of Consent Agenda  MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to approve  the consent agenda of May 7, 2019, as submitted and the motion carried.   3A1. Approve Minutes of Council/Manager Meeting – March 12, 2019.   3A2. Approve Minutes of City Council Meeting – April 16, 2019.   3B.      Approve City Check Register and authorize the payments of the bills as submitted.   3C. Licenses:  1. Authorize receive and file the gambling license exemption and approve the waiver of      notice requirement for Golden Valley American Legion Post #523.  2. Approve a temporary on‐sale liquor license for Born Passion, 4294 Dahlberg Drive,       Golden Valley for their event at Theodore Wirth Park, 1301 Theodore Wirth Parkway      on June 21, 2019.   3D.      Minutes of the Boards and Commissions:  1. Planning Commission – April 8, 2019  2. Board of Zoning Appeals – March 26, 2019  3. Environmental Commission Minutes – March 25, 2019  4. Civil Service Minutes – February 4, 2019  5. Bassett Creek Watershed Management Commission – March 21, 2019  May 7, 2019 – 6:30 pm    Council Chambers  Golden Valley City Hall  7800 Golden Valley Road  City of Golden Valley     City Council Regular Meeting Minutes  May 7, 2019 – 6:30 pm       2  3.   Approval of Consent Agenda – continued  3E. Authorize a grant agreement with the Department of Natural Resources for the Bassett  Creek Nature Area Habitat Restoration.  3F. Authorize City Manager to sign a license agreement with Golden Valley Orchestra.  3G. Receipt of March 2019 Financial Reports.  3H.  Adopt Resolution 19‐27, supporting grant application by Golden Valley Historical Society  for Historical Context Study.  3I. Authorize a Cost Participation Cooperative Agreement with Hennepin County for DeCola    Ponds B and C Improvement Project.    4.   Public Hearing     5.  Old Business    6.  New Business    6A.  Second Consideration – Ordinance #662 – Amendment to City Code Section 16‐193:  Contract and Licensing Requirements    Physical Development Director Nevinski presented the staff report and answered questions from  Council.      MOTION made by Council Member Schmidgall, seconded by Council Member Clausen to adopt  second consideration, Ordinance #662, amendment to Section 16‐193: Contract and Licensing  Requirements. Upon a vote being taken the following voted in favor of: Clausen, Fonnest, Harris,  Rosenquist and Schmidgall, the following voted against: none and the motion carried.    6B.   Review of Council Calendar      Some Council Members may attend PRISM’s “Taste of the Burbs” event on May 9, 2019, from  6:30 to 9:30 at the International Market Square located at 275 Market Street, Minneapolis.    Some Council Members may attend the Golden Valley Historical Society Presentation on May 9,  2019, at 7 pm at the Golden Valley Historical Society located at 6731 Golden Valley Road.    Some Council Members may attend the Iftar Dinner on May 11, 2019, at 7 pm at Brookview  located at 316 Brookview Parkway.    Some Council Members may attend the Council Chamber Remodel Discussion on May 14, 2019,  at 5:30 pm in the Council Chambers.    The next Council/Manager Meeting will be held on May 14, 2019, at 6:30 pm.     Some Council Members may attend the Twin Cities Bike to Work Day event on May 15, 2019,  from 6 to 9 am at Winnetka Avenue and 10th Avenue North.    City of Golden Valley     City Council Regular Meeting Minutes  May 7, 2019 – 6:30 pm       3  6B.   Review of Council Calendar ‐ continued  Some Council Members may attend the Arbor Day Celebration on May 15, 2019, at 10 am at  Good Shepherd School located at 145 Jersey Avenue South.    Some Council Members may attend the Bike to Work Day event on May 17, 2019, from 7 to 10  am at Xenia Avenue and Glenwood Avenue.    Some Council Members may attend the Birdtown Half Marathon on May 18, 2019, at 8 am at  Lakeview Terrace Park located at 3769 Crystal Lake Blvd, Robbinsdale.    Some Council Members may attend the Market in the Valley event on May 19, 2019, from 9 am  to 1 pm on the City Hall Campus.    The next City Council Meeting will be held on May 21, 2019, at 6:30 pm.        6C.   Mayor and Council Communication       Physical Development Nevinski provided information on the upcoming Bike to Work Day events.      Council Member Clausen said this year’s Pride Festival will be held on June 9 at Brookview.  Council Member Rosenquist said that there are a lot of opportunities to volunteer for the event.      Mayor Harris said June will be a busy month with the start of the Concerts in the Park series and  the Public Works open house.        Council Member Rosenquist said she will be the speaker at the Golden Valley Historical Society  presentation on May 9 and provided additional information on the topic.    7.   Adjourn  MOTION made by Council Member Clausen, seconded by Council Member Rosenquist and the  motion carried unanimously to adjourn the meeting at 6:52 pm.                                                                                                              ________________________________                                                                                                  Shepard M. Harris, Mayor     ATTEST:    _________________________________  Kristine A. Luedke, City Clerk                      Executive Summary For Action  Golden Valley City Council Meeting  May 21, 2019    Agenda Item   3. B. Approval of City Check Register    Prepared By  Sue Virnig, Finance Director    Summary  Approval of the check register for various vendor claims against the City of Golden Valley.    Attachments   Document is located on city website at the following location: http://weblink.ci.golden‐ valley.mn.us/Public/Browse.aspx?startid=717279&dbid=2.    The check register for approval:  o 05/17/2019 Check Register    Recommended Action  Motion to authorize the payment of the bills as submitted.      REGULAR MEETING MINUTES Call to Order The meeting was called to order at 7 pm by Chair Baker. Roll Call Commissioners present: Rich Baker, Ron Blum, Adam Brookins, Andy Johnson, Lauren Pockl, Chuck Segelbaum Commissioners absent: None Staff present: Planning Manager Jason Zimmerman, Senior Planner/Grant Writer Emily Goellner Council Liaison present: Steve Schmidgall Approval of Agenda MOTION made by Johnson, seconded by Brookins to approve the agenda of April 22, 2019, as submitted and the motion carried. Approval of Minutes April 8, 2019, Regular Planning Commission Meeting MOTION made by Brookins, seconded by Segelbaum to approve the April 8, 2019, minutes as submitted and the motion carried. Public Hearing Applicant: Paul and Jessica Anderson Address: 1345 Natchez Avenue South Purpose: Lot Consolidation to join 1345 Natchez Ave S with a vacant parcel of land to the north Goellner referred to a location map of the subject properties and explained the applicant’s proposal to consolidate 1345 Natchez Avenue South with vacant land to the north which is excess land from MnDOT highway construction. She noted that the excess land is not wide enough to be buildable on its own and that the existing single family home would remain. Goellner stated that the remnant land used to be a larger parcel with a house on it in the 1970s and that MnDOT purchased it along with others along Wayzata Blvd. in order to expand the freeway. Goellner explained that the lot, after consolidation, will meet the requirements of the R-1 Single Family Zoning District. It will be more than 10,000 square feet in area and it will have more than 100 feet of width at the front yard setback line along both Wayzata Blvd. and Natchez Avenue. She stated that it is a goal of the City Council to return excess land to the tax roll so this is the best option for this property rather than to grant the necessary variances to make the remnant parcel buildable on its own. Apr 22, 2019 – 7 pm Council Chambers Golden Valley City Hall 7800 Golden Valley Road City of Golden Valley Planning Commission Regular Meeting Apr 22, 2019 – 7 pm 2 She stated that because the proposal meets all of the conditions listed in the City Code for approval staff is recommending approval. Segelbaum said he remembers past discussions about this intersection and the ability to merge onto the service lane in this area on the south side of I-394. Goellner referred to a map of the area and discussed the addition of a stop sign and a turn lane at the Wayzata Blvd./TH 100 intersection as part of the Central Park West Development. Segelbaum asked if the City watches that area and if there are concerns about the owners of this property maintaining visibility. Goellner said the site lines and speeds on Wayzata Blvd. were discussed during the Central Park West development process in 2015. Since then, the City’s Bicycle and Pedestrian Plan has shown a multi-use off-street trail on the south side of the roadway and that part of this lot consolidation proposal includes enough right-of-way in order to build that trail. She added that corner visibility would come into play if the property owner ever wanted to build closer to the north corner of the lot. Segelbaum asked about the width of the right-of-way for the trail. Goellner said it is 20 ft. from the curb. Baker asked if driveways would be allowed on Wayzata Blvd. Goellner said that there aren’t strict code requirements regarding driveway access on Wayzata Blvd. so it would have to be determined at the time of the design of a proposed driveway. Johnson asked if the lot could be subdivided in the future. Goellner said no because there would not be enough lot width along Natchez Ave. S. Baker asked if the City is conveying or selling the property to the applicant. Goellner said the City is transferring the property to the applicant for one dollar and that the applicant has paid for all of the costs for preparing it for sale. Baker referred to the staff report and noted that it said the applicant is not planning any additions. He asked what “additions” means. Goellner stated that the proposed lot consolidation will create a larger buildable area but that the applicants aren’t planning to utilize it at this time. Paul Anderson, 1345 Natchez Avenue South, said he’d answer any questions. Segelbaum asked Anderson if he intends to keep the site line open looking east. Anderson said there is a slight curve to the east and that there is no restriction of the site lines. He said the hardest site line is to the west where there is also a lot of acceleration from the stop sign. He added that they plan to build a fence and plant some shrubs to help with freeway noise. Baker opened the public hearing. Seeing and hearing no one wishing to comment, Baker closed the public hearing. MOTION made by Segelbaum, seconded by Pockl to recommend approval of a Lot Consolidation to join 1345 Natchez Ave S with a vacant parcel of land to the north and the motion carried unanimously. City of Golden Valley Planning Commission Regular Meeting Apr 22, 2019 – 7 pm 3 Public Hearing Applicant: City of Golden Valley Purpose: Zoning Code Text Amendment to consider adding architectural and material standards to the Zoning Code Zimmerman reminded the Commission that they have discussed this item several times over the past few months and now staff has prepared new Zoning Code text language for consideration. Zimmerman reviewed the proposed language which will be a new section of the Zoning Code and will include a purpose statement, general standards that apply to all zoning districts, specific regulations that apply to the R-3, R-4, Commercial, Office, Institutional, Light Industrial, and Industrial zoning districts, and a section that applies to building additions and expansions. Zimmerman referred to the proposed purpose statement which addresses the following goals: development and redevelopment is held to a high standard with respect to visual quality, structural and ornamental elements are utilized to maximize variety and architectural interest, building facades facing the public realm are active and engaging, and the built environment is maintained in good condition. Zimmerman reviewed the proposed language for the general standards section which include both architectural and materials standards. He stated per the Planning Commission’s last discussion stucco was moved down from the Class I materials list to the Class II materials list. Zimmerman next reviewed the proposed language for architectural and material standards in the specific zoning districts. He showed the Commission several photos of different architectural techniques and materials. He stated per the Planning Commission’s last discussion that the percentage of Class I materials required on front facades and side and rear facades visible from the public right-of-way was reduced from 60% to 50%. Zimmerman showed the Commission examples of how some of the more recently constructed buildings would have met these proposed new standards. Johnson referred to the percentages required on various facades and asked about the intent of the proposed new language, where the proposed percentages came from and what they are trying to accomplish. Zimmerman stated that discussions started with considering a higher class of materials only on front facades and that 60% was chosen initially because that is similar to what adjoining communities require. He explained that during the discussions it was determined that for facades that aren’t as visible from the public realm it isn’t as important so the percentages were reduced. He added that much of the proposed language came from the existing language in the I-394 Mixed Use Zoning District. Baker referred to the language about windows and transparency and asked how the code deals with windows that aren’t completely transparent. Zimmerman stated that the proposed language says windows shall be clear or slightly tinted to allow unobstructed views into and out of buildings. City of Golden Valley Planning Commission Regular Meeting Apr 22, 2019 – 7 pm 4 Blum said he thought they had discussed the value of any pedestrian walkway being substantially next to a transparent facade. Zimmerman said there was some more complicated language included in past discussions that focused on mixed use areas which also calculated the length of a wall as well as the area of required transparency. He stated that in order to simplify the language that was taken out. Blum said there could be a massing of glass (30%) along one part of a building on a street facade and the rest of building could be brick or a different material. He said he was imagining that the entire length of a ground floor would be transparent. Zimmerman agreed that the transparency could be concentrated in one area and said they could require transparency every so many feet. Baker said it would then be less likely to get an area of solid window. Brookins said he doesn’t have concerns about the R-3 and R-4 Zoning Districts because developers will actively try to work to bring light into the units. He said he is comfortable with the currently proposed language. Blum agreed with that in regard to residential uses, but he would like to see more transparency required on a ground level of a commercial type of use. Zimmerman said language could be added to state that a minimum of 60% of the length of a front facade has to have windows in it, or there can be only so many feet of a facade before a window is required. Brookins noted that the proposed language doesn’t yet include requirements for the Mixed Use Zoning District so he feels comfortable with the proposed language as it is but adding additional language about the amount of transparency required to the Mixed Use Zoning District when it is considered in the future. Pockl noted that the architectural standards have a pedestrian appeal requirement and asked if there is a way to make that same requirement in regard to materials. She asked if the proposals would come before the Planning Commission for review. Zimmerman said proposals that are by right would not have to seek any additional approvals. Blum said it would be worth noting that the language about the length of facades and window requirements was dropped from the final proposed language. Zimmerman agreed and said staff could offer some additional language to the City Council. Baker opened the public hearing. Seeing and hearing no one wishing to comment, Baker closed the public hearing. Segelbaum said he thinks the proposed code language reflects the Commission’s intent. The Commissioners agreed. Johnson asked if there is a section of the code that grandfathers properties where this language doesn’t apply. Zimmerman said there is a section of code dealing with non-conforming properties. Brookins asked how this language would apply to PUDs. Zimmerman said it wouldn’t be treated any differently than any other regulation in the Zoning Code. MOTION made by Brookins, seconded by Blum to recommend approval of adding Section 113-157. - Architectural and Material standards to the Zoning Code and the motion carried unanimously. City of Golden Valley Planning Commission Regular Meeting Apr 22, 2019 – 7 pm 5 Discussion – Mixed Use Zoning District Zimmerman reminded the Commission that they have had previous discussions about the existing I-394 Mixed Use Zoning District language and how it’s turned out to be complicated and hasn’t been getting the product and results the City hoped it would. He referred to the work done by Transit Oriented Development (TOD) consultants in the summer of 2018 and stated that staff has now taken that work and combined it with discussions the Commission has had to begin to create new Mixed Use Zoning District language. Zimmerman said he would like to focus on setback and height issues at this meeting and discuss other areas of the proposed new language at future meetings. Zimmerman referred to the proposed new code language and reviewed the purpose and goals of the Mixed Use Zoning District. Blum referred to principle F in the purpose statement that reads “fostering neighborhood-serving retail and services” and suggested that adding the word “uses” might be broader and encompass more. He also suggested another principle be added that talks about transition between this district and other districts. Zimmerman said the issue of transition will be in the language regarding setbacks, etc. Blum said part of the purpose section is to highlight positive parts of why this exists and signals that it is important. Goellner added that the locations that will be zoned Mixed Use are highly visible areas of the City. Zimmerman referred to the proposed building and site standards section and explained the language regarding minimum façade buildout. Segelbaum asked about the objective this language is trying to achieve. Zimmerman said it deals with having a continuous facade and not having too many breaks or large gaps. Baker asked about the role of the secondary front yard language. Zimmerman said it is a way to wrap the front facade around the building and extend it some depth into the lot and helps to force parking behind a building. Brookins asked if the practicality of the proposed language has been tested on any existing properties. Zimmerman said no. Baker said he would rather require more trees and say that parking has to be behind buildings and require larger setbacks rather than using percentages like in the proposed language. Goellner said she would like to review this language more and figure out how it would work in the City’s Mixed Use areas. Goellner referred to the proposed building height section and stated that the consultants are recommending a maximum height of four stories for the neighborhood mixed use, six stories for the community mixed use and a stepback provision that requires upper stores to be set back 15 feet from the facade of the story below. Baker asked what the goal is in stepping a building back. Zimmerman said it is to allow for sunlight and to prevent the streets from becoming to canyon like. Goellner said most residential buildings are six stories height due to construction costs. Baker said he doesn’t understand why there are different stepback requirements for the different subdistricts. Zimmerman said it has to do with the massing of the buildings and being compatible with the surroundings. Baker referred to the TOD draft code language and said he likes how it describes each of the different subdistricts. City of Golden Valley Planning Commission Regular Meeting Apr 22, 2019 – 7 pm 6 Blum said he dislikes adding excessive descriptive language because the code should be simplified and easy for people to read. He suggested using annotation or notes at the end that are more descriptive. Baker said that if the whole code is based around the three subdistricts they should be described. Goellner discussed more of the proposed height requirements and said she thinks that it is important to focus on the number of stories and to have a maximum height listed. Baker asked about having minimum height requirements. Zimmerman said he is not sure how important it is to require two stories and that the market might somewhat dictate that. Blum said he thinks they should say upfront that they want buildings in these area to be a certain height in order to provide flexibility and a variety of uses. Goellner said they don’t want to preclude one story retail or restaurants. Baker asked if an area with taller buildings is considered to be more walkable. Zimmerman said there is some data about what feels comfortable in terms of the proportions of width of streets to heights of buildings alongside them. He said more height also means more density and more activity. Baker said if that is the case then he would support requiring a minimum of two stories. Segelbaum said he wants to encourage restaurants and walk up retail and if the code is too difficult and the costs are too high the City won’t get them. Zimmerman referred the facade types section of the proposed code and explained that buildings fall into three types of facades: storefront, common entry, and stoop. He said he is not sure that this section needs to be included or if it is overly complicated. Goellner said she thinks the language about stoops should be considered. Baker said language about canopies and overhangs should be further studied. Zimmerman referred to the uses section of the proposed code and stated that some of the language about live-work units has been retained from the existing code. He said staff is working on simplifying the language and comparing this type of use to a home occupation. Pockl asked if there is data about how many live-work spaces there are in the City. Zimmerman said there are a fair amount of home occupations but they are not allowed in the R-3 or R-4 Zoning Districts. Blum said live-work units seem to minimize the walkability and human interactions. Zimmerman said he envisions using some of the home occupation restrictions in the live-work unit code language. Goellner referred to some preliminary ideas regarding setbacks and height. She stated that the TOD consultants suggest a front setback of 0 to 10 feet in all cases because this is the most important for sidewalks and the pedestrian environment. She said the recommendation for the side setbacks would be around 5 to 10 feet with a larger setback for properties abutting R-1 and R-2. The height recommendation is 4 to 6 stories with a stepback requirement. The Commissioners discussed various front setbacks and how they would look and work with cars, bikes, pedestrians, etc. Johnson questioned if a combination of no parking and wide sidewalks would encourage cars to speed, which would not create a pedestrian friendly environment. Zimmerman said staff would further study the front setback numbers. Goellner referred to the TOD consultants recommendations for side and rear setbacks and stated that they are recommending a 1 or 6 feet minimum side setback in subdistrict A and 0 or 6 feet minimum side setback for subdistricts B and C. A 3-foot minimum rear setback is recommended in all subdistricts. Zimmerman noted that parking setbacks would be different. Segelbaum said he would like to see small City of Golden Valley Planning Commission Regular Meeting Apr 22, 2019 – 7 pm 7 side and rear setbacks because it is more economical and will help obtain the goals of this district. Baker questioned if they should consider encouraging walkability around all sides of a building. Goellner said there has been discussion about having smaller setbacks in the downtown area specifically. Zimmerman referred to the rear yard setback requirement and stated that the recommended 3-foot setback might be too small depending on the purpose of the setback. If the setback is for plantings or buffering 3 feet might be too small. Goellner said dumpsters are also an important consideration and most of them are stored in side or rear yards. Blum said he would like to take all storage out of side yards. Zimmerman said they will discuss lot coverage, open space, uses, development standards, parking, pedestrian circulation, and drive-thrus at future Planning Commission meetings. --Short Recess-- Council Liaison Report Schmidgall updated the Commission on the most recent City Council meeting, including the approval on second consideration of a code addition to handle Micromobility Sharing Operations and an update on work being proposed for DeCola Ponds A, B, and C. He also reported on the discussions that took place regarding Waste Collection and the Downtown Study that occurred at the April Council/Manager meeting. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals, and other meetings No reports were given. Other Business No other business was discussed. Adjournment MOTION made by Segelbaum, seconded by Brookins and the motion carried unanimously to adjourn the meeting at 9:10 pm. ________________________________ Ron Blum, Secretary ________________________________ Lisa Wittman, Administrative Assistant 7800 Golden Valley Road I Golden Valley, MN 55427 763-512-2366'1 TTY 763-593-39681763-512-2344 (fax) I www.goldenvalleymn.gov Human ServicesCommission REGULAR MEETING MINUTES Call to Order The meeting was called to order at 6:50 pm by Chair Black. ftYV Of goldVMo.�,.C.T� Roll Call Commissioners present: Denise La Mere -Anderson, Aaron Black, Sophia Vento, Jason Kapel, Stephanie Devitt, Peder Hanson, Toots Vodovoz. Commissioners absent: Katie Hart, Hilmer Erickson and Jonas Courneya Staff present: Brian Erickson and Nicole Eller-Peploe Recording Secretary Approval of Agenda MOTION to approve agenda as submitted. Motion carried Approval of Minutes Feb 11, 2019 — 6:30 pm Rice Lake Conference Room Brookview Golden Valley 316 Brookview Parkway S MOTION made by Commissioner Black, seconded by Commissioner Vodovoz to approve minutes for January 14, 2019, Regular Meeting as submitted. Motion carried. Budget Update: Black reviewed the January 2019 Budget. La Mere -Anderson stated that the $3400 so far in Fundraising is fantastic for 5 weeks after the letter went out. La Mere -Anderson asked if the donate button on the website can be moved to the top of the page. Erickson will look into it. Joint Council/Board/Commission Update: Devitt reviewed the Pyramid of Success handout from the meeting. Mayor Harris was receptive to coordination of information we receive from our Grant Applications with Community Affairs. La Mere -Anderson asked how do we fit in and how do we take advantage of this? Erickson suggested to get as much information as possible, go to council meeting, and get it to the right committees. Run the Valley Planning — April 13t', 20019: a) Sponsors: Black reviewed Sponsor proposed and potential handouts. Each member gave an update to the Sponsors they agreed to contact. La Mere -Anderson remind the commission that there are 4 weeks remaining to secure sponsors. The commission brainstormed multiple possible additional sponsors. Black will ask Lund's if they will provide water jugs for the water stations. La Mere -Anderson 25% less snack donation would be good. (Significant left overs last year) b) Volunteers: Erickson discussed the need for 20-30 and where placement is needed. Toots will contact Treehouse. Vento will contact the National Honor Society. This document is available in alternate formats upon a 72 -hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may -include large print, electronic, Braille, audiocassette, etc. r � City of Golden Valley Human Services Commission Regular Meeting Minutes Feb 11, 2019 — 6:30 pm c) Marketing: Erickson handed out the GVHSC Run the Valley Promo Schedule and the Commission discussed. Black stated that there will be a Press Release done by the City. La Mere -Anderson stated that the first date promo was not done. Erickson will look into it. La Mere -Anderson asked if real time race results can be posted on Saturday. There was noise last year that people could not get results fast enough. Erickson will look into the possibility. d) Registration: Erickson stated that registration is low but not worried about it. It typically picks up closer to the race. 2 Adjourn MOTION by Commissioner Black, seconded by Commissioner La Mere -Anderson and the motion carried to adjourn the meeting at 7:50 pm. &4;u L6491U Brian Erickson, Staff Position d -A n r" � Aaron Black, Chair 7800 Golden Valley Road I Golden Valley, MN 55427 763-593-3989 1 TTY 763-593-39681 763-593-8198 (fax) I www.goldenvalleymn.gov Human Rights Commission REGULAR MEETING MINUTES Call to Order The meeting was called to order at 6:34 pm by Chair Harris. Cite of .� older T March 26, 2019 — 6:30 pm Council Conference Room Golden Valley City Hall 7800 Golden Valley Road Roll Call Commissioners present: Maurice Harris, Carrie Yeager, Jonathan Burris, Theresa Martin, Eve Clarkson, Chris Mitchell, Kyle Scott Commissioners absent: Gloria Peck, Lauren Barry Staff present: Maria Cisneros, City Attorney Approval of Agenda Commissioners Martin and Scott proposed to add two additional agenda items to the New Business section of the agenda. MOTION to approve agenda as amended. Motion carried. Approval of Minutes Commission suggested two minor amendments to draft minutes. MOTION to approve minutes from February 26, 2019 Regular Meeting as amended. Motion carried. 2018 Annual Report Review The Commission reviewed the draft 2018 Annual Report and discussed proposed edits. MOTION to approve 2018 Annual Report as amended. Motion carried. 2019 Work Plan Review The Commission reviewed the draft 2019 Work Plan and discussed proposed edits. MOTION to approve 2019 Work Plan as amended. Motion carried. Plan for Housing Discussion with City Planning Department Commissioners discussed the link between housing and the Commission's mission. Ms. Cisneros shared that Associate Planner/Grant Writer Emily Goellner will attend the Commission's April meeting and the Commission prepared a list of questions for Ms. Goellner. Pride Planning The Commission plans to sponsor a booth at the 2019 Pride Festival. Commissioners discussed ways to attract festival goers to the HRC booth, including interactive activities and swag, and agreed to continue the planning discussion at the April meeting. This document is available in alternate formats upon a 72 -hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. 2 City of Golden Valley Human Rights Commission Regular Meeting Minutes Jan 1, 2019 — 6:30 pm Resident Communication Commissioner Scott shared an email she received from a resident. Ms. Cisneros received the email from the Commission and will forward it to the City Manager. News Items Commissioner Martin and Ms. Cisneros shared news items and announcements of interest to the Commission. Adjourn MOTION to adjourn. Motion carried. Maurice Harris, Chair ATTEST: Maria Cisneros, Interim Staff Liaison Respectfully submitted, Maria Cisneros, City Attorney/Interim Staff Liaison 7800 Golden Valley Road Golden Valley,MN 55427 C1 J 763-593-3991 TTY 763-593-3968 763-593-8109(fax)I www.goidenvalleymn.gov olden vale, Rising TIDES Task Force Mar 12, 2019—5:00 pm Conference REGULAR MEETING MINUTES Council Golden Valley City H II 7800 Golden Valley Road Call to Order The meeting was called to order at 5:02 pm by Chair Joelle Allen. Roll Call Members present: Amber Alexander,Joelle Allen, Ruth Paradise, Ajani Woodson, Millicent Flowers and Tanveer Gulzar Members absent: Maurice Harris, Sam Powers, Melissa Johnson and Sheri Hixon Staff present: Tim Cruikshank, City Manager; Maria Cisneros, City Attorney and Marc Nevinski, Physical Development Director Approval of February 12, 2019 Meeting Minutes MOTION by Member Woodson, seconded by Member Flowers to approve February 12, 2019 minutes as submitted. Carried. Team Building Activity The Task Force Members participated in a team building activity. Discussion of Topic: Eliminating Bias in Reviewing RFPs and Contracts Chair Allen reminded members that they were asked at the last meeting to provide possible groups or organizations that the City could connect with regarding the work of the Task Force. The members discussed possible groups and City Attorney Cisneros said the information could be emailed to her and she would share it with the City's Communications Department. Chair Allen introduced the topic for discussion. Cisneros provided background information on the process the City currently uses for reviewing contracts including the State Statutes governing the bidding process that cities must follow. Physical Development Director Nevinski and City Manager Cruikshank answered questions for members on current City practices. The Task Force discussed and commented on the first question posed by staff on this topic: 1. What barriers exist for disadvantaged business enterprises (DBE)to bid on public projects? Members asked what the meaning of disadvantaged business enterprises was. Nevinski said it is a contracting term used in federal law. Chair Allen said there are efforts in place to change the language from "disadvantaged"to "underrepresented." Members discussed possible definitions of the word disadvantaged as it is used in federal law. Cruikshank read the official federal definition. MEETING MINUTES—Rising TIDES Task Force 2 Mar 12, 2019 Members decided at this time to substitute the term with "underrepresented" and to state in parenthesis that it corresponds to the federal term "disadvantaged." Members asked how the City currently communicates with disadvantaged groups regarding possible bidding opportunities and where postings are advertised. Members discussed possible opportunities for pushing postings out to underrepresented groups. Members asked if the City looks at more than just price when awarding contracts. They also asked who in the City reviews and selects the top bidders. Nevinski shared that the answers to these questions vary by department and contract type. Cisneros said the best opportunities for change may be (1) with the contracts under$175,000 because the City is not required to meet the public bidding law requirements; or (2) by requiring larger contractors to subcontract parts of the bid to underrepresented business. Members discussed that some bids may require specialized contractors to qualify, which may narrow the pool of bidders and asked if there is motivation in the process for including minority participation. Members discussed possible barriers groups may have and possible goals the City could use to overcome them. Chair Allen summarized the discussion regarding possible barriers including how language is used, how language definitions may need to be more classified to become more inclusive, communication in general, additional resources large firms may have, and cash flow for smaller business. She said some ideas that were discussed are: looking at scenarios that motivate larger contractors to use subcontractors from underrepresented groups and the importance in setting clear, measureable goals to guide this group as they make suggestions to the City. Take away: Members should identify ideas and goals that the groups can discuss regarding the barriers to underrepresented businesses in the bidding process. Adjournment Chair Allen adjourned the meeting at 5:56 pm. Joelle Al n, Chair ATTEST: Kris Luedke, City Clerk 7800 Golden Valley Road I Golden Valley,MN 55427 city of 763-593-3991 TTY 763-593-3968 763-593-8109(fax)I www.goldenvalleymn.govgro Rising TIDES Task Force Apr 9, 2019—5:15 pm Conference REGULAR MEETING MINUTES Council Golden Valley City Ha 7800 Golden Valley Road Call to Order The meeting was called to order at 5:15 pm by Chair Joelle Allen. Roll Call Members present: Amber Alexander,Joelle Allen, Ruth Paradise, Ajani Woodson, Sam Powers, Maurice Harris, Melissa Johnson, Sheri Hixon and Millicent Flowers Members absent: Tanveer Gulzar Staff present: Tim Cruikshank, City Manager; Maria Cisneros, City Attorney and Marc Nevinski, Physical Development Director Team Building Activity The Task Force Members participated in a team building activity. Discussion of Topic: Eliminating Bias in Reviewing RFPs and Contracts Chair Allen introduced the topic—eliminating bias in the contracting process. She said at the last meeting a comment was made regarding what the goals of the contracting process should be and she asked if the group should decide what they would like to accomplish regarding the contracting process. Members discussed ways of recording input on the topics being discussed by using a worksheet or template and decided each meeting would be summarized by a different Member and that the summary would include information from the minutes and other notes taken during the meeting. City Attorney Cisneros said staff could provide a template for future meetings. City Manager Cruikshank said a goal of the Task Force is to submit a final report with recommendations and action steps for staff and Council to consider for implementation and having summary of agreed upon actions may help in assembling this. Chair Allen reviewed a list of items previously discussed regarding what the Task Force would like to accomplish. The list included: Design a more inclusive system; Have an international perspective; Help residents feel that Golden Valley represents the community's values; Communicate that staff is happy to support this process and is ready for the journey; Be out front and come out with results that can be used to lead the way; Recognize that it is challenging to be a person of color and enjoy the fruits of this community; and Make changes to create a better environment. The group discussed the list of items and possible ways they could be accomplished them. MEETING MINUTES— Rising TIDES Task Force 2 Apr 9, 2019 The Task Force moved to discussion of the topic for consideration. Chair Allen read an email she received regarding catering at Brookview. The Task Force discussed the email and what steps could be taken to increase participation of women and minority-owned business during the preferred caterer bidding process. Members made the following suggestions: Members suggested the City partner with organizations that work with women and minority-owned business to find out where upcoming bidding information could be posted. Members said bidding guidelines should be posted on the City's website for bidders to easily find. Mr. Nevinski said sealed bid projects are posted, and the City has a subscription service that allows applicants to be notified of upcoming bids. Members discussed the City holding informational sessions during the year to update vendors before a project is bid. Members discussed ways to encourage contractors to sub-contract with women or minority-owned businesses for large projects. Members discussed providing training for City employees on this issue. Mr. Nevinski said it may be possible to partner with surrounding communities. Members discussed how far in advance the City should provide information to potential bidders, creating a registry of types of upcoming projects and pre-bid meetings. Chair Allen summarized the discussion regarding the ways the City could notify potential women or minority owned business vendors of upcoming project including additional information on the City's website, expanding the City's network to be able to reach out to women and minority-owned business, holding pre-bid meetings, creating a registry for types of upcoming projects, being more regional, having City spend goals, and providing additional employee training. Adjournment MOTION by Member Woodson, seconded by Member Alexander to adjourn the meeting at 6:15 pm. Carried. Joelle en, Chair ATTEST: A C A Kris Luedke, City Clerk Executive Summary For Action Golden Valley City Council Meeting May 21, 2019 Agenda Item 3. D. 1. Award Contract for the 2019 Gearty Roof Replacement Project No. 19-06 Prepared By Al Lundstrom, Park Maintenance Supervisor Summary Work to address building maintenance concerns at the shelters within the City’s parks has been underway for the last few years. There are seven park shelters in the City of Golden Valley. The 2019 program includes exterior repairs to the Gearty Park shelter building. This work consists of replacing the flat roof portions of the shelter with a full hip style roof, replacing the metal roof and replacing the plexi-glass roof window with an insulated window, and improving energy efficiency by adding insulation throughout the building. Funding for this project is identified in the 2019 Capital Improvement Program (B-041) in the amount of $150,000. $19,400 of this amount has been allocated to Quetica for design and construction observation for this project. The following bids were received for the 2019 Gearty Roof Replacement Project: Central Roofing Company $105,320 Flag Builders of Minnesota, Inc. $114,850 Attachments • Contract with Central Roofing Company (5 pages) Recommended Action Motion to accept bids and award a contract to Central Roofing Company in the amount of $105,320. FC-1 PROJECT NO. 19-06 CONTRACT FOR THE 2019 GEARTY ROOF REPLACEMENT PROJECT PROJECT NO. 19-06 THIS AGREEMENT (the “Agreement”), entered into the 21st day of May, 2019 between the City of Golden Valley (the “City”), a municipal corporation, existing under the laws of the State of Minnesota, and Central Roofing, Incorporated, a Corporation, under the laws of Minnesota (“Contractor”). ARTICLE 1. The Contract Documents. The Contract Documents consist of: this Agreement, the Proposal and quote of the Contractor, the Contractor’s Bonds, the General Conditions, Special Conditions and any supplementary conditions, drawings, plans, specifications, addenda issued prior to execution of this Agreement, other documents listed herein or in any of the foregoing documents, and Modifications of the same issued after execution of this Agreement (collectively the “Contract” or “Contract Documents”). A Modification is (1) a written amendment to the Contract signed by both parties, (2) a Change Order, (3) a Construction Change Directive, or (4) a written order for a minor change in the Work issued by the Engineer. ARTI CLE 2. The Work. Contractor, for good and valuable consideration the sufficiency of which is hereby acknowledged, covenants and agrees to furnish all materials, all necessary tools and equipment, and to do and perform all work and labor necessary for the 2019 Gearty Roof Replacement Project (19-06) (the “Project”) according to the Plans and Specifications and all of the Contract Documents (the “Work”). Contractor shall commence and conclude the W ork in accordance with the Contract Documents. Time is of the essence in this Agreement. Accordingly, Contractor shall complete the Work in accordance with the time schedule for commencement and completion of the Work set forth in the Contract Documents. Contractor shall complete the W ork in every respect to the satisfaction and approval of the City. ARTICLE 3. Contractor’s Bonds. Contractor shall make, execute and deliver to the City corporate surety bonds in a form approved by the City, in the sum of $105,320.00 for the use of the City and of all persons furnishing labor, skill, tools, machinery or materials to the Project. Said bonds shall secure the faithful performance and payment of the Contract by the Contractor and shall be conditioned as required by law. This Agreement shall not become effective unless and until said bonds have been received and approved by the City. ARTICLE 4. The City’s Responsibilities. In consideration of the covenants and agreements stated above, the City shall pay Contractor the sum stated in Contractor’s proposal or Bid (the “Contract Price”) of one-hundred five thousand, three-hundred twenty dollars and no cents ($105,320.00). Installment payments, if any, on account of the Work shall be made in accordance with the provisions of the General Conditions. Final payment shall be due and payable on or before thirty (30) days after receipt of a Certificate of Final Completion issued by the City Engineer confirming that the W ork has been fully completed and the Contract fully performed by Contractor. FC-2 PROJECT NO. 19-06 ARTICLE 5. Acceptance of the Work. The City, through its authorized agents, shall be the sole and final judge of the fitness of the Work and its acceptability, and no payment shall be made to Contractor hereunder until the Work shall have been accepted by the City and a certificate of final completion shall have been issued. ARTICLE 6. Records. Contractor shall keep as complete, exact and accurate an account of the labor and materials used in the execution of the Work as is possible, and shall submit and make this information available as maybe requested by the City. ARTICLE 7. Payment. All payments to Contractor shall be made payable to the order of Central Roofing, Incorporated, and the City does not assume and shall not have any responsibility for the allocation of payments or obligations of the Contractor to third parties. ARTICLE 8. Cancellation prior to Execution. The City reserves the right, without liability, to cancel the award of the Contract at any time before the execution of the Contract by all parties. ARTICLE 9. Termination. The City may by written notice terminate the Contract, or any portion thereof, when (1) it is deemed in the best public, state or national interest to do so; (2) the City is unable to adequately fund payment for the Contract because of changes in state fiscal policy, regulations or law; or (3) after finding that, for reasons beyond Contractor’s control, Contractor is prevented from proceeding with or completing the W ork within a reasonable time. In the event that any work is terminated under the provisions hereof, all completed items or units of work will be paid for at Contract Bid Prices. Payment for partially completed items or units of work will be made in accordance with the procedure on the attached Exhibit A and as otherwise mutually agreed. Termination of the Contract or any portion thereof shall not relieve Contractor of responsibility for the completed W ork, nor shall it relieve Contractor’s Sureties of their obligations for and concerning any just claims arising out of the W ork. IN WITNESS WHEREOF, both parties hereto have caused this Contract to be signed on their respective behalves by their duly authorized offices and their corporate seals to be hereunto affixed the day and year first above written. FC-3 PROJECT NO. 19-06 THE CITY OF GOLDEN VALLEY, MINNESOTA BY Shepard M. Harris, Mayor BY Timothy J. Cruikshank, City Manager CONTRACTOR BY ITS BY ITS FC-4 EXHIBIT A Elimination of Work Should any Contract items be eliminated from the Contract or any work be deleted or should the City order termination on a Contract item before completion of that unit, Contractor shall be reimbursed for all costs incurred prior to notification that are not the result of unauthorized work. Compensation will be made on the following basis: (1) Accepted quantities of Work completed in accordance with the Contract will be paid for at the Contract prices. (2) For materials that have been ordered but not incorporated in the Work, reimbursement will be made in accordance with the procedure set out below for Surplus Material. (3) For partially completed items, accepted W ork shall be paid for on the basis of a percentage of the Contract bid price equal to the percentage of actual accomplishment toward completion of the item. In arriving at this percentage, the value of materials incorporated in the partially completed items will be considered to be the actual purchase price of the materials, plus transportation costs, to which will be added fifteen percent (15%) of the sum thereof. (4) Contractor shall also be reimbursed for such actual expenditures for equipment, mobilization, and overhead as the City considers directly attributable to the eliminated work and that are not recovered as part of the direct payment for the W ork. Payment for completed Work at the Contract prices and for partially completed Work and materials in accordance with the above provisions, together with such other allowances as are made for fixed costs, shall constitute final and full compensation for the Work related to those Contract items that have been partially or totally eliminated from the Contract. Payment for Surplus Material Payment for materials that have been ordered in furtherance of the Work, but that are not to be used because (1) of cancellation of the Contract or a portion thereof; (2) of an order to terminate the Work before completion of the entire unit; or (3) the quantity ordered by the Engineer was in excess of the quantity needed, will be made in accordance with the following provisions, unless Contractor or one of Contractor’s suppliers elects to take possession of the surplus material without expense to the City: (1) Payment for surplus materials that have been purchased and shipped or delivered to the Project will be made at the Contract bid price when the pay item covers the furnishing and delivering of the material only. FC-5 (2) When the Contract bid price covers the furnishing and placing of the material, the City will take possession of the surplus materials that have been purchased and shipped or delivered to the Project, or will order the material returned to the supplier for credit and will pay the Contractor the actual purchase price of the material plus transportation costs, to which will be added fifteen percent (15%) of the total thereof, and from which will be deducted any credits received by the Contractor for materials returned. (3) Materials that have been ordered but have not been consigned for shipment shall be paid for upon delivery the same as materials in transit or delivered only when the supplier is unwilling to cancel or modify the order such as in the case of materials requiring special manufacture, fabrication, or processing so as to be unsuitable for general use. In no case shall payment for surplus materials exceed the Contract Price for the materials complete in place. Contractor shall furnish invoices or an affidavit showing the purchase price and transportation charges on materials to be taken over by the City. Surplus materials that are taken over by the City shall be delivered to the storage sites designated by the Engineer. Except as above provided, no payment shall be made to Contractor for any materials that are not incorporated in the Work. Materials shall be ordered in the quantities needed unless a specific quantity is to be furnished by direct order of the Engineer. No payment shall be made for surplus materials that have not been inspected, tested, and accepted for use, nor will any payment be made for accepted materials that have not been properly preserved, stored, and maintained to the date on which they are delivered to the City. Executive Summary For Action Golden Valley City Council Meeting May 21, 2019 Agenda Item 3. D. 2. Approve Bobcat Equipment Annual Trade-Out Prepared By Tim Kieffer, Public Works Maintenance Manager Summary On April 3, 2018, the Council approved enrollment in the Tri-State Bobcat Inc. Annual Trade-Out Program. The program allows the City to purchase a new machine every year for a set amount, which is around the estimated depreciation value. The City will be responsible for routine maintenance and non-warranty repairs. The City will save money on maintenance and repair costs by not having to buy or replace wear items such as tires, tracks, sprockets, hoses, belts, tie rods, ball joints, and CV axles. Additional savings will come from major repairs covered under warranty and less downtime. The 2019 Vehicle and Equipment Capital Improvement Program includes $4,500 for the replacement purchase of a 5600 Toolcat (V&E- 116) and $5,000 for the replacement purchase of a T650 Compact Track Loader (V&E-145). The Minnesota Materials Management Division has awarded the following contracts: Contract No. Item Vendor Amount 114611 Bobcat 5600 G-Series Toolcat Tri-State Bobcat Inc. $50,940.70 Unit 718 Trade-in $46,440.70 Total Remittance to Vendor $4,500.00 Contract No. Item Vendor Amount 149595 Bobcat T650 Compact Track Loader Tri-State Bobcat Inc. $52,951.00 Unit 716 Trade-in $47,951.00 Total Remittance to Vendor $5,000.00 Attachments • Memos to Council dated April 3, 2018 (4 pages) • Bobcat 5600 Toolcat Quote (1 page) • Bobcat T650 Compact Track Loader Quote (1 page) Recommended Action Motion to approve Bobcat Equipment Annual Trade-Out of a 5600 Toolcat Utility Work Machine from Tri-State Bobcat Inc. in the amount of $4,500. Motion to approve Bobcat Equipment Annual Trade-Out of a Bobcat T650 Compact Track Loader from Tri-State Bobcat Inc. in the amount of $5,000. Executive Summary For Action Golden Valley City Council Meeting April 3, 2018 Agenda Item 3. E. 2. Purchase Bobcat 5600 Toolcat Utility Work Machine Prepared By Tim Kieffer, Public Works Maintenance Manager Marshall Beugen, Street and Vehicle Maintenance Supervisor Summary The 2018 Vehicle and Equipment Capital Improvement Program includes $50,000 for the purchase of a Bobcat Toolcat (Vehicle and Equipment CIP 116). The fund balance currently is $50,000 before the proposed purchase. The existing Toolcat, unit 703 (previously #478), meets replacement criteria set forth in the City’s vehicle replacement policy and Vehicle Condition Index (VCI). The VCI is a tool utilized to assess all vehicles and equipment scheduled for replacement and any vehicle/equipment scoring 28 points and above meets the category of “needs immediate consideration.” The 2011 Toolcat due for replacement scored 28 points. The Toolcat is used for park maintenance, road construction, snow removal, tree trimming, utility maintenance, and special events. The Minnesota Materials Management Division has awarded the following contracts: Contract No. Item Vendor Amount E-110(5) 114611 2018 Bobcat 5600 Toolcat Utility Work Machine Tri-State Bobcat Inc. $51,033.20 TOTAL PURCHASE $51,033.20 Less Unit 703 Trade-In $21,533.20 Total Remittance to Vendor $29,500.00 Tri-State Bobcat has offered a trade-in on Unit 703 for $21,533.20. Staff feels this is a good offer compared to previous trade-ins and the current used market. Tri-State Bobcat is offering an Annual Equipment Trade-Out Program. This program allows the City to purchase a new Bobcat 5600 Toolcat Utility Work Machine annually for $4,500, which is close to the estimated depreciation value. The City will be responsible for routine maintenance and non-warranty repairs. Staff recommends enrollment in the Tri-State Bobcat, Inc. Annual Trade-Out Program as the City will save approximately $2,000 per year in maintenance and repair costs. The majority of the saving will come from not having to buy and replace wear items such as tires, hoses, belts, tie rods, ball joints, and CV axles. Additional savings will come from major repairs being covered under warranty and less downtime. Attachments • Tri-State Bobcat Inc. Quote (1 page) • Annual Trade-Out Program (1 page) Recommended Action Motion to approve purchase of one 2018 Bobcat 5600 Toolcat Utility Work Machine from Tri- State Bobcat Inc. in the amount of $51,033.20. Motion to approve trade-in of Unit 703 from Tri-State Bobcat Inc. in the amount of $21,533.20. Motion to enroll in Tri-State Bobcat Inc. Annual Trade-Out Program in the amount of $4,500. Executive Summary For Action Golden Valley City Council Meeting April 3, 2018 Agenda Item 3. E. 3. Purchase Bobcat T650 T4 Compact Track Loader Prepared By Tim Kieffer, Public Works Maintenance Manager Marshall Beugen, Street and Vehicle Maintenance Supervisor Summary The 2018 Vehicle and Equipment Capital Improvement Program includes $55,000 for the purchase of a skid steer loader (V&E-145). The fund balance currently is $55,000 before the proposed purchase. The existing skid steer, unit 797, meets replacement criteria set forth in the City’s vehicle replacement policy and Vehicle Condition Index (VCI). The VCI is a tool utilized to assess all vehicles and equipment scheduled for replacement and any vehicle/equipment scoring 28 points and above meets the category of “needs immediate consideration.” The 2013 skid steer due for replacement scored 38 points. The skid steer is a valuable piece of equipment used for road const ruction, park projects, and various landscaping projects. The Minnesota Materials Management Division has awarded the following contracts: Contract No. Item Vendor Amount T-631(5) 133384 2018 Bobcat T650 T4 Compact Track Loader Tri-State Bobcat Inc. $54,314.10 TOTAL PURCHASE $54,314.10 Unit 797 Trade-In $29,314.10 Total Remittance to Vendor $25,000.00 Tri-State Bobcat has offered a trade-in on Unit 797 for $29,314.10. Staff feels this is a good offer compared to previous trade-ins and the current used market. Tri-State Bobcat is offering an Annual Equipment Trade-Out Program. This program allows the City to purchase a new Bobcat T650 T4 Compact Track Loader annual for $5,000, which is the estimated depreciation value. The City will be responsible for routine maintenance and non- warranty repairs. Staff recommends enrollment in the Tri-State Bobcat, Inc. Annual Trade-Out Program as the City will save approximately $6,500 per year in maintenance and repair costs. The majority of the savings will come from not having to buy and replace wear items such as tracks, sprockets, hoses, and belts. Additional savings will come from major repairs being covered under warranty and less downtime. Attachments • Tri-State Bobcat Inc. Quote (1 page) • Annual Trade-Out Program (1 page) Recommended Action Motion to approve purchase of one 2018 Bobcat T650 T4 Compact Track Loader from Tri-State Bobcat Inc. in the amount of $54,314.10. Motion to approve trade-in of Unit 797 from Tri-State Bobcat Inc. in the amount of $29,314.10. Motion to enroll in Tri-State Bobcat Inc. Annual Trade-Out Program. Product Quotation Quotation Number: 20846D020892 Date: 2019-05-02 10:42:55 Ship to Bobcat Dealer Bill To City of Golden Valley 7800 Golden Valley Rd Golden Valley, MN 55427 Phone: (763) 593-3981 Fax: (763) 593-8024 Tri-State Bobcat Inc,Burnsville,MN 1200 HWY 13 E BURNSVILLE MN 55337-2214 Phone: (952) 894-0894 Fax: (952) 894-5759 --------------------------- Contact: Jon Quirk Phone: 952-894-0894 Fax: 952-894-5759 Cellular: 612-282-9805 E Mail: jonq@tristatebobcat.com City of Golden Valley 7800 Golden Valley Rd Golden Valley, MN 55427 Phone: (763) 593-3981 Fax: (763) 593-8024 Description Part No Qty Price Ea. Total Toolcat 5600 G-Series M1221 1 $41,803.20 $41,803.20 Factory Installed Cab Enclosure with Heater & Air Conditioning M1221-R02-C03 1 $3,891.20 $3,891.20 High Flow Package M1221-R03-C02 1 $1,388.80 $1,388.80 29 X 10.5 Trac Tire M1221-R05-C04 1 $436.80 $436.80 Heavy Duty Battery M1221-R07-C02 1 $77.60 $77.60 Attachment Control M1221-R08-C02 1 $188.80 $188.80 Power Bob-Tach M1221-R12-C02 1 $879.20 $879.20 Radio Option M1221-R15-C02 1 $355.20 $355.20 Traction Control M1221-R16-C02 1 $436.00 $436.00 Dealer Installed Rear Window Guard 7150926 1 $695.75 $695.75 Attachments 62" Low Profile Bucket 6731415 1 $646.80 $646.80 --- Bolt-On Cutting Edge, 62" 6718005 1 $141.35 $141.35 Total of Items Quoted $50,940.70 Dealer P.D.I. $0.00 Freight Charges $0.00 Dealer Assembly Charges $0.00 Trade-in 5600 Toolcat s/n AHG815703 ($46,440.70) Quote Total - US dollars $4,500.00 Notes: Pricing Per MN State Contract# 114611 All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer Acceptance: Purchase Order: ___________________________ Authorized Signature: Print:_________________________ Sign:_________________________ Date: ________ Product Quotation Quotation Number: 27757D027896 Date: 2019-05-02 10:53:21 Ship to Bobcat Dealer Bill To City of Golden Valley 7800 Golden Valley Rd Golden Valley, MN 55427 Phone: (763) 593-3981 Fax: (763) 593-8024 Tri-State Bobcat Inc,Burnsville,MN 1200 HWY 13 E BURNSVILLE MN 55337-2214 Phone: (952) 894-0894 Fax: (952) 894-5759 --------------------------- Contact: Jon Quirk Phone: 952-894-0894 Fax: 952-894-5759 Cellular: 612-282-9805 E Mail: jonq@tristatebobcat.com City of Golden Valley 7800 Golden Valley Rd Golden Valley, MN 55427 Phone: (763) 593-3981 Fax: (763) 593-8024 Description Part No Qty Price Ea. Total T650 T4 Bobcat Compact Track Loader M0271 1 $42,461.30 $42,461.30 Factory Installed A91 Option Package M0271-P01-A91 1 $7,698.60 $7,698.60 Cab enclosure with Heat and AC High Flow Hydraulics Sound Reduction Hydraulic Bucket Positioning Power Bob-Tach Two Speed Travel Deluxe Instrument Panel Keyless Start Attachment Control Kit Cab Accessories Package 3-Point Seat Belt Selectable Joystick Controls (SJC) M0271-R01-C04 1 $661.50 $661.50 Radio M0271-R26-C02 1 $336.00 $336.00 Telematics US M0271-R51-C02 1 $0.00 $0.00 Dealer Installed Backup Camera 1 $450.00 $450.00 Attachments 80" C/I Heavy Duty Bucket 6726344 1 $1,118.60 $1,118.60 --- Bolt-On Cutting Edge, 80" 6718008 1 $225.00 $225.00 Total of Items Quoted $52,951.00 Dealer P.D.I. $0.00 Freight Charges $0.00 Dealer Assembly Charges $0.00 Trade-in T650 s/n ALJG25811 ($47,951.00) Quote Total - US dollars $5,000.00 Notes: Pricing Per MN State Contract# 149595 All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer Acceptance: Purchase Order: ___________________________ Authorized Signature: Print:_________________________ Sign:_________________________ Date: ________ Executive Summary For Action Golden Valley City Council Meeting May 21, 2019 Agenda Item 3. D. 3. Approve Purchase of Bobcat Skid Loader Prepared By Mike Ward, Golf Maintenance Manager Rick Birno, Director of Park and Recreation Summary The 2019 Capital Improvement Program (GC-031) includes $50,000 for the purchase of a turf sprayer. Staff is recommending delaying that purchase for the need of a new skid loader. The skid loader is needed for upkeep on the new Brookview Facility, and many task on the course such as stump grinding. The existing 2001 skid loader cannot perform as needed anymore. This purchase will be a transaction through the State purchasing contract #149595 with Tri-State Bobcat. The expense for Bobcat skid loader purchase is as follows: Contract No. Item Vendor Amount 149595 Bobcat skid loader Tri-State Bobcat $46,264.70 Trade In Skid Loader (Unit 525) (11,364.70) Sub-Total $34,900.00 Sales Tax 2,399.38 Total $37,299.38 Recommended Action Motion to approve the purchase of a new Bobcat skid loader from Tri-State Bobcat through the State contract #149595 for a total purchase price in the amount of $37,299.38. Executive Summary For Action Golden Valley City Council Meeting May 21, 2019 Agenda Item 3. E. Board/Commission Reappointment Prepared By Tim Cruikshank, City Manager Summary Each year staff contacts board and/or commission members whose term is expiring to find out if they are interested in being reappointed. Listed below is a youth commissioner that would like to be reappointed. Recommended Action Motion to make the following reappointments: Human Service Commission Sophia Vento (Student) 1 year term term expires - May 1, 2020 Executive Summary For Action Golden Valley Council Meeting May 21, 2019 Agenda Item 6. A. Resolution Providing For the Competitive Negotiated Sale of $1,970,000 General Obligation Improvement Bonds, Series 2019A Prepared By Susan Virnig, Finance Director Summary The proceeds of the $1,970,000 General Obligation Bonds, Series 2019A will finance the following: • The bond proceeds of $1,970,000 will finance the reconstruction of local streets and driveways included in the 2019 Pavement Management Program (PMP) project area. This project and special assessment hearing was approved by the City Council on January 16, 2019. The debt service on these bonds will be paid from tax levies and special assessments levied against benefitted properties. This issue was lowered from the original issue size of $3,864,050 to $1,970,000 because of the following: • One of the City Council goals was to reduce the level of debt whenever possible. In April 16, 2019, the city approved $1,494,500 of 2018 positive performance to be transferred to the Street Improvement Fund to reduce the size of the 2019 PMP bond. • The City is also able to close the 2004A and 2013A Tax Abatement Debt Service Fund. The second resolution attached will allow for $397,388.17 remaining monies to be transferred to the Street Improvement Fund. With these two actions and monies of $2,161.83 from the Street Improvement Fund the bond amount will be $1,970,000. If approved, the bids will be received on June 18, 2019 and awarded after the Council consideration. The bond proceeds will be received on July 18, 2019. Attachments • Resolution Reallocating the Expenditures of Certain Proceeds of the General Obligation Tax Abatement Bonds, Series 2004A and General Obligation Bonds, Series 2013A (1 page) • Resolution Providing for the Competitive Negotiated Sale of $1,975,000 General Obligation Improvement Bonds, Series 2019A (7 pages) Recommended Action Motion to adopt Resolution reallocating the Expenditures of Certain Proceeds of the General Obligation Tax Abatement Bonds, Series 2004A and General Obligation Bonds, Series 2013A. Motion to adopt Resolution providing for the Competitive Negotiated Sale of $1,970,000 General Obligation Improvement Bonds, Series 2019A. RESOLUTION NO. 19-28 RESOLUTION REALLOCATING THE EXPENDITURE OF CERTAIN PROCEEDS OF THE GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2004B AND GENERAL OBLIGATION BONDS, SERIES 2013A BE IT RESOLVED by the City Council of City of Golden Valley, Minnesota (the “City”), as follows: 1. Background. The City has issued its General Obligation Bonds, Series 2013A (the “Series 2013A Bonds”), pursuant to resolution adopted March 19, 2013 authorizing the issuance of the Series 2013A Bonds (the “2013A Bond Resolution”), in part to refund (the “Refunding Portion”) the 2014 through 2019 maturities of the City’s General Obligation Tax Abatement Bonds, Series 2004B (the “Series 2004B Bonds”). The Series 2004B Bonds authorized the use of proceeds to finance the construction of street, utility, right of way and drainage improvements in the City (the “Tax Abatement Improvements”). The Refunding Portion of the Series 2013A Bonds have been paid in full and certain funds remain in a Bond Fund established pursuant to the 2013A Bond Resolution. 2. Authorization of Use of Series 2013A Bonds. Although the City had originally intended to use the proceeds of the Series 2004B Bonds for the Tax Abatement Improvements which have now been completed, use of such proceeds for the City’s Pavement Management Program (“2019 PMP”) is authorized pursuant to Minnesota Statutes, Section 475.65 which provides that if any balance of the proceeds of bonds remains after the original purpose is accomplished, the remaining amount may be devoted to any other public use authorized by law, and approved by resolution adopted or vote taken in the manner required to authorize bonds for such new use and purpose and by Minnesota Statutes, Section 475.61, subd. 4 which provides that if any balance remains in a debt service fund established for the payment of bonds after such bonds and the accrued interest thereon have been paid in full may be appropriated to any other general purpose by the City. The City has determined that remaining proceeds of the Refunding Portion of the Series 2013A Bonds, in an amount approximately equal to $397,388.17, are available to finance a portion of the costs of the 2019 PMP. Now, therefore, the City hereby authorizes expenditure of the remaining proceeds of the Series 2013A Bonds to finance a portion of the costs of the PMP in the amount of $397,388.17 or such other amount as determined necessary for such purpose by the City’s Finance Director. Adopted by the City Council of Golden Valley, Minnesota this 21st day of May, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk RESOLUTION NO. 19-29 RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $1,970,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2019A A. WHEREAS, the City Council of the City of Golden Valley, Minnesota, has heretofore determined that it is necessary and expedient to issue its $1,970,000 General Obligation Improvement Bonds, Series 2019A (the “Bonds”) to finance the City’s 2019 Pavement Management Program; and B. WHEREAS, the City has retained Baker Tilly Municipal Advisors, LLC, in Saint Paul, Minnesota (“Baker Tilly MA”), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Baker Tilly MA to solicit bids for the competitive negotiated sale of the Bonds. 2. Meeting; Bid Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed bids for, and awarding the sale of, the Bonds. The Clerk, or designee, shall open bids at the time and place specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the “Terms of Proposal” attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with said competitive negotiated sale, the Clerk and other officers or employees of the City are hereby authorized to cooperate with Baker Tilly MA and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. Adopted by the City Council of Golden Valley, Minnesota this 21st day of May, 2019. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Kristine A. Luedke, City Clerk Resolution No. 19-29 -2- May 21, 2019 EXHIBIT A THE CITY HAS AUTHORIZED BAKER TILLY MUNICIPAL ADVISORS, LLC TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $1,970,000* CITY OF GOLDEN VALLEY, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2019A (BOOK ENTRY ONLY) Proposals for the above-referenced obligations (the “Bonds”) will be received by the City of Golden Valley, Minnesota (the “City”) on Tuesday, June 18, 2019 (the “Sale Date”) until 10:30 A.M., Central Time at the offices of Baker Tilly Municipal Advisors, LLC (“Baker Tilly MA”), 380 Jackson Street, Suite 300, Saint Paul, Minnesota, 55101, after which time proposals will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at its meeting commencing at 6:30 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Baker Tilly MA will assume no liability for the inability of a bidder to reach Baker Tilly MA prior to the time of sale specified above. All bidders are advised that each proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Baker Tilly MA. Signed proposals, without final price or coupons, may be submitted to Baker Tilly MA prior to the time of sale. The bidder shall be responsible for submitting to Baker Tilly MA the final proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the official time with respect to all proposals submitted to PARITY®. Each bidder shall be solely responsible for making necessary arrangements to access PARITY® for purposes of submitting its electronic proposal in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents, nor PARITY® shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents, nor PARITY® shall be responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY®. The City is using the services of PARITY® solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY® is not an agent of the City. Resolution No. 19-29 -3- May 21, 2019 If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this Terms of Proposal shall control. Further information about PARITY®, including any fee charged, may be obtained from: PARITY®, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 DETAILS OF THE BONDS The Bonds will be dated as of the date of delivery and will bear interest payable on February 1 and August 1 of each year, commencing February 1, 2020. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts* as follows: 2020 $50,000 2021 $50,000 2022 $50,000 2023 $50,000 2024 $ 50,000 2025 $ 50,000 2026 $ 50,000 2027 $155,000 2028 $155,000 2029 $155,000 2030 $160,000 2031 $100,000 2032 $100,000 2033 $105,000 2034 $105,000 2035 $110,000 2036 $115,000 2037 $115,000 2038 $120,000 2039 $125,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds or the amount of any maturity or maturities in multiples of $5,000. In the event the amount of any maturity is modified, the aggregate purchase price will be adjusted to result in the same gross spread per $1,000 of Bonds as that of the original proposal. Gross spread for this purpose is the differential between the price paid to the City for the new issue and the prices at which the proposal indicates the securities will be initially offered to the investing public. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption scheduled to conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify “Years of Term Maturities” in the spaces provided on the proposal form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”), New York, New York, which will act as securities depository for the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The lowest bidder (the “Purchaser”), as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR Resolution No. 19-29 -5- May 21, 2019 The City will name the registrar which shall be subject to applicable regulations of the Securities and Exchange Commission. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2029, and on any day thereafter, to redeem Bonds due on or after February 1, 2030. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be redeemed. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All redemptions shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special assessments from benefited properties for repayment of a portion of the Bonds. The proceeds of the Bonds will be used to finance the City’s 2019 Pavement Management Program. BIDDING PARAMETERS Proposals shall be for not less than $1,942,420 plus accrued interest, if any, on the total principal amount of the Bonds. No proposal can be withdrawn or amended after the time set for receiving proposals on the Sale Date unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 1/100 or 1/8 of 1%. The initial price to the public for each maturity as stated on the proposal must be 98.0% or greater. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. ESTABLISHMENT OF ISSUE PRICE In order to provide the City with information necessary for compliance with Section 148 of the Internal Revenue Code of 1986, as amended, and the Treasury Regulations promulgated thereunder (collectively, the “Code”), the Purchaser will be required to assist the City in establishing the issue price of the Bonds and shall complete, execute, and deliver to the City prior to the closing date, a written certification in a form acceptable to the Purchaser, the City, and Bond Counsel (the “Issue Price Certificate”) containing the following for each maturity of the Bonds (and, if different interest rates apply within a maturity, to each separate CUSIP number within that maturity): (i) the interest rate; (ii) the reasonably expected initial offering price to the “public” (as said term is defined in Treasury Regulation Section 1.148- 1(f) (the “Regulation”)) or the sale price; and (iii) pricing wires or equivalent communications supporting such offering or sale price. Any action to be taken or documentation to be received by the City pursuant hereto may be taken or received on behalf of the City by Baker Tilly MA. The City intends that the sale of the Bonds pursuant to this Terms of Proposal shall constitute a “competitive sale” as defined in the Regulation based on the following: Resolution No. 19-29 -6- May 21, 2019 (i) the City shall cause this Terms of Proposal to be disseminated to potential bidders in a manner that is reasonably designed to reach potential bidders; (ii) all bidders shall have an equal opportunity to submit a bid; (iii) the City reasonably expects that it will receive bids from at least three bidders that have established industry reputations for underwriting municipal bonds such as the Bonds; and (iv) the City anticipates awarding the sale of the Bonds to the bidder who provides a proposal with the lowest true interest cost, as set forth in this Terms of Proposal (See “AWARD” herein). Any bid submitted pursuant to this Terms of Proposal shall be considered a firm offer for the purchase of the Bonds, as specified in the proposal. The Purchaser shall constitute an “underwriter” as said term is defined in the Regulation. By submitting its proposal, the Purchaser confirms that it shall require any agreement among underwriters, a selling group agreement, or other agreement to which it is a party relating to the initial sale of the Bonds, to include provisions requiring compliance with the provisions of the Code and the Regulation regarding the initial sale of the Bonds. If all of the requirements of a “competitive sale” are not satisfied, the City shall advise the Purchaser of such fact prior to the time of award of the sale of the Bonds to the Purchaser. In such event, any proposal submitted will not be subject to cancellation or withdrawal. Within twenty-four (24) hours of the notice of award of the sale of the Bonds, the Purchaser shall advise the City and Baker Tilly MA if 10% of any maturity of the Bonds (and, if different interest rates apply within a maturity, to each separate CUSIP number within that maturity) has been sold to the public and the price at which it was sold. The City will treat such sale price as the “issue price” for such maturity, applied on a maturity-by-maturity basis. The City will not require the Purchaser to comply with that portion of the Regulation commonly described as the “hold-the-offering-price” requirement for the remaining maturities, but the Purchaser may elect such option. If the Purchaser exercises such option, the City will apply the initial offering price to the public provided in the proposal as the issue price for such maturities. If the Purchaser does not exercise that option, it shall thereafter promptly provide the City and Baker Tilly MA the prices at which 10% of such maturities are sold to the public; provided such determination shall be made and the City and Baker Tilly MA notified of such prices whether or not the closing date has occurred, until the 10% test has been satisfied as to each maturity of the Bonds or until all of the Bonds of a maturity have been sold. GOOD FAITH DEPOSIT To have its proposal considered for award, the Purchaser is required to submit a good faith deposit to the City in the amount of $19,700 (the “Deposit”) no later than 1:30 P.M., Central Time on the Sale Date. The Deposit may be delivered as described herein in the form of either (i) a certified or cashier’s check payable to the City; or (ii) a wire transfer. The Purchaser shall be solely responsible for the timely delivery of its Deposit whether by check or wire transfer. Neither the City nor Baker Tilly MA have any liability for delays in the receipt of the Deposit. If the Deposit is not received by the specified time, the City may, at its sole discretion, reject the proposal of the lowest bidder, direct the second lowest bidder to submit a Deposit, and thereafter award the sale to such bidder. Resolution No. 19-29 -7- May 21, 2019 Certified or Cashier’s Check. A Deposit made by certified or cashier’s check will be considered timely delivered to the City if it is made payable to the City and delivered to Baker Tilly Municipal Advisors, LLC, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101 by the time specified above. Wire Transfer. A Deposit made by wire will be considered timely delivered to the City upon submission of a federal wire reference number by the specified time. Wire transfer instructions will be available from Baker Tilly MA following the receipt and tabulation of proposals. The successful bidder must send an e-mail including the following information: (i) the federal reference number and time released; (ii) the amount of the wire transfer; and (iii) the issue to which it applies. Once an award has been made, the Deposit received from the Purchaser will be retained by the City and no interest will accrue to the Purchaser. The amount of the Deposit will be deducted at settlement from the purchase price. In the event the Purchaser fails to comply with the accepted proposal, said amount will be retained by the City. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis calculated on the proposal prior to any adjustment made by the City. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION The City has not applied for or pre-approved a commitment for any policy of municipal bond insurance with respect to the Bonds. If the Bonds qualify for municipal bond insurance and a bidder desires to purchase a policy, such indication, the maturities to be insured, and the name of the desired insurer must be set forth on the bidder’s proposal. The City specifically reserves the right to reject any bid specifying municipal bond insurance, even though such bid may result in the lowest TIC to the City. All costs associated with the issuance and administration of such policy and associated ratings and expenses (other than any independent rating requested by the City) shall be paid by the successful bidder. Failure of the municipal bond insurer to issue the policy after the award of the Bonds shall not constitute cause for failure or refusal by the successful bidder to accept delivery of the Bonds. CUSIP NUMBERS If the Bonds qualify for the assignment of CUSIP numbers such numbers will be printed on the Bonds; however, neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the Purchaser to accept delivery of the Bonds. Baker Tilly MA will apply for CUSIP numbers pursuant to Rule G-34 implemented by the Municipal Securities Rulemaking Board. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the Purchaser. Resolution No. 19-29 -8- May 21, 2019 SETTLEMENT On or about July 18, 2019, the Bonds will be delivered without cost to the Purchaser through DTC in New York, New York. Delivery will be subject to receipt by the Purchaser of an approving legal opinion of Kennedy & Graven, Chartered of Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the Purchaser shall be liable to the City for any loss suffered by the City by reason of the Purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the resolution awarding sale of the Bonds, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The Purchaser's obligation to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or prior to delivery of the Bonds. OFFICIAL STATEMENT The City has authorized the preparation of a Preliminary Official Statement containing pertinent information relative to the Bonds, and said Preliminary Official Statement has been deemed final by the City as of the date thereof within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Preliminary Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Municipal Advisor to the City, Baker Tilly Municipal Advisors, LLC, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000. A Final Official Statement (as that term is defined in Rule 15c2-12) will be prepared, specifying the maturity dates, principal amounts, and interest rates of the Bonds, together with any other information required by law. By awarding the Bonds to the Purchaser, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the Purchaser up to 25 copies of the Final Official Statement. The City designates the Purchaser as its agent for purposes of distributing copies of the Final Official Statement to each syndicate member, if applicable. The Purchaser agrees that if its proposal is accepted by the City, (i) it shall accept designation and (ii) it shall enter into a contractual relationship with its syndicate members for purposes of assuring the receipt of the Final Official Statement by each such syndicate member. Dated May 21, 2019 BY ORDER OF THE CITY COUNCIL /s/ Susan Virnig Finance Director Executive Summary For Action Golden Valley City Council Meeting May 21, 2019 Agenda Item 6. B. First Consideration Amending 2019 Master Fee Schedule for Certain Permit Fees Prepared By Sue Virnig, Finance Director Summary On December 18, 2018, City Council approved the purchase of Avolve plan review software called ProjectDox. This software works with the current Permits and Inspections System (PIMS) application from LOGIS and allows applicants to submit construction and building plans electronically. City staff can then review and mark up the plans, easily route plans to other departments, send comments to the applicant and manage plans electronically. The attachment includes the following recommended fees to be changed for building, fire, mechanical, and plumbing permits. It does add an increase for the lessor valued permits but the advantage for all applicants is that they will no longer have to make paper copies which is costly. The previous fee is stricken (A) and followed by the new rates in Bold or B. A new electronic document fee is charged to cover the storage and credit card fees. After testing is finished, the new system will go live in September. Attachments • Recommended New Fees for Certain Permit Fees (Attachment A) (2 pages) • Ordinance #663, Amending the 2019 Master Fee Schedule for Permit Fees (3 pages) Recommended Action Motion to adopt first consideration, Ordinance #663, amending the 2019 Master Fee Schedule for Certain Permit Fees. 1 2019 Adopted Fee Permits Building Permits A 2004 LMC/AMM Recommendation $150 $500 $25.00 $501 $2,000 $25.00 for the first $500 $3.25 / additional $100 $2,001 $25,000 $73.50 for the first $2,000 $14.75 / additional $1,000 $25,001 $50,000 $415.75 for the first $25,000 $10.75 / additional $1,000 $50,001 $100,000 $682.50 for the first $50,000 $7.50 / additional $1,000 $100,001 $500,000 $1,053.50 for the first $100,000 $6.00 / additional $1,000 $500,001 $1,000,000 $3,427.75 for the first $500,000 $5.00 / additional $1,000 $1,000,001 and up $5,945.25 for the first $1,000,000 $4.00 / additional $1,000 B $0 $500 $50.00 $501 $2,000 $50.00 for the first $500 plus $3.05 for each additional $100 or fraction thereof, up to and including $2000 $2,001 $25,000 $95.75 for the first 2,000 plus $14.00 for each additional $1000 or fraction thereof, up to and including $25,000 $25,001 $50,000 $417.75 for the first $25,000 plus $10.95 for each additional $1000 or fraction thereof, up to and including $50,000 $50,001 $100,000 $691.50 for the first $50,000 plus $7.34 for each additional $1000 or fraction thereof, up to and including $100,000 $100,001 $500,000 $1,058.50 for the first 100,000 plus $6.00 for each additional $1000 or fraction thereof, up to and including $500,000 $500,001 $1,000,000 $3,458.50 for the first 500,000 plus $5.00 for each additional $1000 or fraction thereof, up to and including $1,000,000 $1,000,001 and up $5,958.50 for the first 1,000,000 plus $4.00 for each additional $1000 or fraction thereof Fire Sprinkler, Fire Alarms & Special Fire Suppression Systems (New Installation or Alteration of Existing): Total valuation based on below fee schedule: A 2004 LMC/AMM Recommendation $150 $500 $25.00 $501 $2,000 $25.00 for the first $500 $3.25 / additional $100 $2,001 $25,000 $73.50 for the first $2,000 $14.75 / additional $1,000 $25,001 $50,000 $415.75 for the first $25,000 $10.75 / additional $1,000 $50,001 $100,000 $682.50 for the first $50,000 $7.50 / additional $1,000 $100,001 $500,000 $1,053.50 for the first $100,000 $6.00 / additional $1,000 $500,001 $1,000,000 $3,427.75 for the first $500,000 $5.00 / additional $1,000 $1,000,001 and up $5,945.25 for the first $1,000,000 $4.00 / additional $1,000 Attachment A Value Range 2019 Permit Fee Schedule (Ref. MN Rules 1300.0160,subd. 1, subd. 2) Valuation FROM TO FEES Value Range 2 B $0 $500 $50.00 $501 $2,000 $50.00 for the first $500 plus $3.05 for each additional $100 or fraction thereof, up to and including $2000 $2,001 $25,000 $95.75 for the first 2,000 plus $14.00 for each additional $1000 or fraction thereof, up to and including $25,000 $25,001 $50,000 $417.75 for the first $25,000 plus $10.95 for each additional $1000 or fraction thereof, up to and including $50,000 $50,001 $100,000 $691.50 for the first $50,000 plus $7.34 for each additional $1000 or fraction thereof, up to and including $100,000 $100,001 $500,000 $1,058.50 for the first 100,000 plus $6.00 for each additional $1000 or fraction thereof, up to and including $500,000 $500,001 $1,000,000 $3,458.50 for the first 500,000 plus $5.00 for each additional $1000 or fraction thereof, up to and including $1,000,000 $1,000,001 and up $5,958.50 for the first 1,000,000 plus $4.00 for each additional $1000 or fraction thereof Mechanical: HVAC, Gas Piping, Refrigeration and Fireplace (Includes all types of fireplaces - masonry, gas, gas log, gas insert, etc.) Permit charge $0 -$999 25 $50.00 $1,001 -$5,000 $31.50 $75.00 + 2.60% over $1000 Plumbing and Piping Fixtures Includes hydraulic sewer valves, rain water leaders, and alteration to existing systems. Permit charge $0 -$999 25$50.00 $1,001 -$5,000 $31.50 75.00 + 2.60% over $1000 A Petroleum/Compress Gas Tanks 50.00 Up to the 1st $1,200 in value Over $1,200 in value-use fire suppression fee B Petroleum/Compress Gas Tanks Use Fire Suppression Systems Table Electronic Document Fee Based on Permit Fee 2.85% TO FEES Value Value 2019 Permit Fee Schedule (Ref. MN Rules 1300.0160,subd. 1, subd. 2) Valuation FROM ORDINANCE NO. 663 AN ORDINANCE AMENDING THE CITY CODE Amending the 2019 Master Fee Schedule for Certain Permit Fees The City Council for the City of Golden Valley hereby ordains: Section 1. The 2019 Master Fee Schedule for the Building Permit Fees of the City Code is hereby amended by revising the following: Building Permits: 2019 Permit Fee Schedule (Ref. MN Rules 1300.0160,subd. 1, subd. 2) Valuation FROM TO FEES $0 $500 $50.00 $501 $2,000 $50.00 for the first $500 plus $3.05 for each additional $100 or fraction thereof, up to and including $2000 $2,001 $25,000 $95.75 for the first 2,000 plus $14.00 for each additional $1000 or fraction thereof, up to and including $25,000 $25,001 $50,000 $417.75 for the first $25,000 plus $10.95 for each additional $1000 or fraction thereof, up to and including $50,000 $50,001 $100,000 $691.50 for the first $50,000 plus $7.34 for each additional $1000 or fraction thereof, up to and including $100,000 $100,001 $500,000 $1,058.50 for the first 100,000 plus $6.00 for each additional $1000 or fraction thereof, up to and including $500,000 $500,001 $1,000,000 $3,458.50 for the first 500,000 plus $5.00 for each additional $1000 or fraction thereof, up to and including $1,000,000 $1,000,001 and up $5,958.50 for the first 1,000,000 plus $4.00 for each additional $1000 or fraction thereof Section 2. The 2019 Master Fee Schedule for the Fire Sprinkler, Fire Alarms & Special Fire Suppression Systems Fees of the City Code is hereby amended by revising the following: Fire Sprinkler, Fire Alarms & Special Fire Suppression Systems (New Installation or Alteration of Existing): Total valuation based on below fee schedule: 2019 Permit Fee Schedule (Ref. MN Rules 1300.0160,subd. 1, subd. 2) Valuation FROM TO FEES $0 $500 $50.00 $501 $2,000 $50.00 for the first $500 plus $3.05 for each additional $100 or fraction thereof, up to and including $2000 $2,001 $25,000 $95.75 for the first 2,000 plus $14.00 for each additional $1000 or fraction thereof, up to and including $25,000 Ordinance No. 663 -2- May 21, 2019 $25,001 $50,000 $417.75 for the first $25,000 plus $10.95 for each additional $1000 or fraction thereof, up to and including $50,000 $50,001 $100,000 $691.50 for the first $50,000 plus $7.34 for each additional $1000 or fraction thereof, up to and including $100,000 $100,001 $500,000 $1,058.50 for the first 100,000 plus $6.00 for each additional $1000 or fraction thereof, up to and including $500,000 $500,001 $1,000,000 $3,458.50 for the first 500,000 plus $5.00 for each additional $1000 or fraction thereof, up to and including $1,000,000 $1,000,001 and up $5,958.50 for the first 1,000,000 plus $4.00 for each additional $1000 or fraction thereof Section 3. The 2019 Master Fee Schedule for Mechanical Fees of the City Code is hereby amended by revising the following: Mechanical: HVAC, Gas Piping, Refrigeration and Fireplace (Includes all types of fireplaces - masonry, gas, gas log, gas insert, etc.) Value Permit charge $0 $999 $50.00 $1,001 $5,000 $75 + 2.60% over $1000 Section 4. The 2019 Master Fee Schedule for Plumbing and Piping Fixtures Fees of the City Code is hereby amended by revising the following: Plumbing and Piping Fixtures (Includes hydraulic sewer valves, rain water leaders, and alteration to existing systems) Value Permit charge $0 $999 $50.00 $1,001 $5,000 $75 + 2.60% over $1000 Section 5. The 2019 Master Fee Schedule for Petroleum/Compress Gas Tanks Fees of the City Code is hereby amended by revising the following: Petroleum/Compress Gas Tanks Use Fire Suppression Systems Table Section 6. The 2019 Master Fee Schedule for Electronic Document Fees of the City Code is hereby amended by adding the following: Electronic Document Fee Based on Permit Fee 2.85% Section 7. City Code Chapter 1 entitled “General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation” is hereby adopted in its entirety, by reference, as though repeated verbatim herein. Ordinance No. 663 -3- May 21, 2019 Section 8. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 21st day of May, 2019. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Kristine A. Luedke Kristine A. Luedke, City Clerk