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07-09-19 Council/Manager Agenda Packet REGULAR MEETING AGENDA Pages 1. Discuss 2019 Bike Lane Improvement Project No. 19‐02 2‐45 2. Golden Valley Community Foundation Update 46‐63 3. Rising TIDES Task Force Update 64 4. Golden Valley Data Practices Policy Update 65‐80 5. Council Review of Future Draft Agendas: Housing and Redevelopment Authority July 16, City Council July 16, City Council August 7 and Council/Manager August 13, 2019 81‐85 Council/Manager meetings have an informal, discussion‐style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. July 9, 2019 – 6:30 pm Council Conference Room Golden Valley City Hall 7800 Golden Valley Road Executive Summary Golden Valley Council/Manager Meeting July 9, 2019 Agenda Item 1. Discuss 2019 Bike Lane Improvement Project No. 19-02 Prepared By Jeff Oliver, PE City Engineer R.J. Kakach, PE, Assistant City Engineer Summary As discussed at the June 11, 2019, Council Manager Meeting, as part of the 2040 Comprehensive Plan, the City Council commissioned a Bike/Pedestrian Task Force to make recommendations on proposed bike and pedestrian improvements in Golden Valley for future projects. Staff developed a plan based off of the recommendations from the Task Force and the desire to provide the highest quality bike facility that fits into each street corridor. The plan included installing bike lanes on several corridors as part of a 2019 project. It was determined that the project should be split into two years due to the allotted budget available in 2019. The proposed 2019 project area includes the following corridors: 1. Sandburg Road and Nevada Avenue North between Medicine Lake Road and Douglas Drive 2. Olympia Street between Winnetka Avenue and Douglas Drive (a portion of Olympia will not be a bike corridor or have bike lanes). 3. Golden Valley Road between Rhode Island Avenue North and Douglas Drive 4. Pennsylvania Avenue and Laurel Avenue between Wayzata Boulevard and Turners Crossroad 5. Wayzata Boulevard between General Mills Boulevard and Texas Avenue The proposed bike lane plan for each corridor was presented to property owners at an Open House on June 12, 2019. No comments were received regarding parking restriction on routes 3, 4, and 5 listed above, however, staff did receive considerable feedback from residents regarding the implementation of parking restrictions on Olympia Street and Sandburg Road/Nevada Avenue. Based on the comments received for these corridors, alternative designs have been developed to provide a small menu of options for installing bike facilities on corridors 1 and 2 listed above which would allow for continued parking as permitted today. The alternate designs are attached. With direction from the City Council, staff anticipates the following schedule for final design and construction of the 2019 Bike Lane Project: July 9, 2019 City Council/Manager Meeting August 2019 Final Design/Advertise for Bids September 2019 Award Contract September/October 2019 Begin Construction November 2019 Complete Construction Additionally, Hennepin County has hosted several meetings with a group of interested residents regarding pedestrian and bike lane improvements on Glenwood Avenue, from Highway 100 to Thomas Avenue in Minneapolis. Discussions have focused on short, medium and long term improvements to the corridor. This section of Glenwood will be resurfaced next year, and the County will be preparing plans and specifications this fall. An open house for the project is planned on August 8th at Brookview. It is expected the resurfacing project in 2020 will include bike lane improvements and parking restrictions similar to those installed on the western portion of Glenwood from Highway 55 to Xenia Avenue in 2017. Attachments Bike Lane Memorandum dated June 28, 2019 (4 pages) Golden Valley Layout A and B - Sandburg and Nevada (3 pages) Golden Valley Layout A and B - Olympia (5 pages) Golden Valley Layouts - Pennsylvania, Laurel and Wayzata (4 pages) Bike Lane Comments Received at June 12th Open House (4 pages) Bike Lane Comments Received via e-mail (22 pages) Recommendation Staff recommends Council discuss the alternatives, which includes not installing bike lanes, and provide direction to staff. Short Elliott Hendrickson Inc., 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343-9302 SEH is an equal opportunity employer | www.sehinc.com | 952.912.2600 | 800.734.6757 | 952.912.2601 fax MEMORANDUM TO: Jeff Oliver, PE Golden Valley City Engineer FROM: Mike Kotila, PE Senior Transportation Engineer DATE: July 2, 2019 RE: Golden Valley Bike Lanes Project - Recommendations SEH No. GOLDV 148501 Background The City Comprehensive Transportation Plan Update includes a Pedestrian and Bicycle Plan that defines existing and future sidewalks, on-street bicycle lanes and off-street multi-use trails. In all, over 38 miles of new facilities were identified in the plan with consideration given to: route connectivity, traffic volume, bike use/generators, adjacent land use, hierarchy and quality of bike facility proposed and street function. Two goals identified in the 2040 Comprehensive Plan Update are: 1.Expand the Bicycle and Pedestrian Network in Order to Provide a Balanced System of Transportation Alternatives 2.Maximize Safety, Comfort, and Convenience for Pedestrians and Bicyclists of all Ages and Abilities The current bike lane project proposed for implementation in 2019 will result in the addition of approximately 5 miles of on street bike facilities in accordance with the approved Bicycle Plan. The projects are located along the following routes: Sandburg Road/Nevada Avenue from Medicine Lake Road to Douglas Drive Olympia Street from Winnetka Avenue to Douglas Drive Golden Valley Road from Pennsylvania Avenue to Douglas Drive Pennsylvania Avenue from Wayzata Boulevard to Laurel Avenue Laurel Avenue from Pennsylvania Avenue to Turners Crossroad Wayzata Boulevard from General Mills Boulevard to Texas Avenue Preliminary Design On-street bicycle facilities were designed for each of the routes. The design intent was to provide the highest quality bicycle facility that fits within each street corridor to provide maximum comfort and safety for bicyclists in accordance with the facility type identified in the plan. For each route, the initial preliminary designs reflect the facility types identified in the City’s Bicycle Plan. The initial preliminary designs developed were provided as layouts and cross sections for City Staff, Officials and the public to review and provide comment. The preliminary designs were presented at the June 11th Council/Managers Meeting and at the June 12th Public Open House. These are attached to this memo for each route. Golden Valley Bike Lanes July 2, 2019 Page 2 Based on feedback received in these forums and emails from the public received by the City, we worked with City staff to develop additional alternatives for two routes: Olympia Street and Sandburg Road/Nevada Avenue. The feedback received for these two routes was primarily related to concerns registered over the impacts of the bikeway designs to the quantity of on-street parking. The remaining four routes generated little feedback, thus no additional preliminary design alternatives have been developed for these routes. Alternative B for Sandburg Road/Nevada Avenue shows an “Advisory Bike Lane” design which consist of a single center lane which supports two-way vehicular travel and edge lanes on either side reserved for bicyclists and other vulnerable road users as well as striped parking lanes adjacent to the curb on both sides. Bicyclists are given preference in the bike lanes but motorists, after yielding to bicyclists, can encroach into the bike lanes across the dashed markings if needed to pass by oncoming motor vehicles. Alternative B for Olympia Street shows an enhanced sharrow design throughout the corridor with no impact to the existing on-street parking. Tables 1 and 2 outline the alternatives developed for Sandburg Road/Nevada Avenue and Olympia Street as well as design considerations, features and opportunities. Recommendations Sandburg Road/Nevada Avenue: If parking demand for routine operations for the baseball and soccer associations may not be accommodated through agreements with nearby private parking lot owners it is recommended to implement Alternative B in the near term until such agreements may be reached or other parking may be provided, at which time Alternative A should be implemented. Olympia Street: It is recommended to implement Alternative B which does not have any change to the existing on-street parking conditions but does provide a marked route for bicyclists to travel along Olympia Street. Attachments: Table 1 – Sandburg Road and Nevada Avenue Bike Facility Alternatives Comparison Table 2 – Olympia Street Bike Facility Alternatives Comparison Preliminary Design Layouts – Golden Valley Road, Pennsylvania Avenue, Laurel Avenue, Wayzata Boulevard Preliminary Design Layout Alternatives A and B – Sandburg Road and Nevada Avenue Preliminary Design Layout Alternatives A and B – Olympia Street 12 3 SEE INSET 1 INSET 1 NEVADA AVE N / SANDBURG RD OPEN HOUSE 06/12/2019 ALTERNATIVE A: PUBLIC ALTERNATIVE A: PUBLIC OPEN HOUSE 06/12/2019 NEVADA AVE NSANDBURG RD SANDBURG RD DOUGLAS DR NLOUISIANA AVE 50 SCALE IN FEET 50 SCALE IN FEET 2335 2300 7135 2300 28 2330 7177 2320 2230 2415 2425 2410 2360 2400 2305 2420 2300 2385 2335 23102365 2435 2420 6150 MADISON AVE WNEVADA AVENMEDICINELAKERD252571552520AREA = 12 3 SEE INSET 1 INSET 1 NEVADA AVE N / SANDBURG RD ALTERNATIVE B ALTERNATIVE B MADISON AVEWNEVADA AVE NMEDICINE LAKE RDPERIMETER30FTREM35SFAREA15 SFPERIMETER30 FTREM35SFAREA15SFAREA = 15SQ' REM = 48 SQ 'PERIMETER = 30 ' 50 SCALE IN FEET 50 SCALE IN FEET 2525 7155 2520NEVADAAVENSANDBURGRDSANDBURGRDDOUGLAS DRNLOUISIANAAVEPERIMETER30FTREM35SFAREA 15 SFPERIMETER 30FTREM 35SFAREA 15SFPERIMETER30FTREM35SFAREA15SFPERIMETER30 FTREM35 SFAREA15SFPERIMETER30FTREM35 SFAREA 15 SFPERIMETER 30 FTREM 35 SFAREA 15 SF PERIMETER 30 FTREM 35 SFAREA 15 SFPERIMETER 30 FT REM 35 SF AREA 15 SF 2335 2300 5 6 OLYMPIA STREET OPEN HOUSE 06/12/2019 ALTERNATIVE A: PUBLIC ALTERNATIVE A: PUBLIC OPEN HOUSE 06/12/2019 OLYMPIA ST OLYMPIASTWINNETKA AVE NSUMTER AVE NRHODE ISLAND AVE NQUEBEC AVE NPENNSYLVANIA AVE NOREGON AVE NKELLY DRMARYLAND AVE N50 SCALE IN FEET 1560 1550 1635 1440 1566 7130 1550 1412 7901 1516 1500 1510 1445 1500 1515 1551155215517850 1447 1435 1520 7315 1430 7145 1536 1701 7340 72051506 7120 1552 1551 1500 1515 15511552 7100 1559155915601560 1406 8001 1540 1550 1440 1560 1545 1600 7125 16011601 71057125 7900 1508 1570 1501 1600 1566 1560 1559 1565 1601 1600 1566 1560 1559 1565 1533 1517 1440 7501 1569 1601 7400 1559 1445 1565 1565 1440 7950 15411541 1525 1515 1501 1445 1430 1435 7115 7445 1435 1530 1440 1500 15251530 15151520 1510 1525 1566 1505 1535 1445 7310 1500 7345 1529 7135 1500 7845 1545 1523 1506 1507 1571 7200 1513 1601 1536 1516 1447 7501 1519 1515 1512 7551 1525 1551 1518 15311524 15391530 7110 1510 76011548 7120 7701 7130 7759 1540 1532 1541 4 OLYMPIA STREET OPEN HOUSE 06/12/2019 ALTERNATIVE A: PUBLIC ALTERNATIVE A: PUBLIC OPEN HOUSE 06/12/2019 50 SCALE IN FEET 7100 7105 1551 OLYMPIA ST OLYMPIA ST 5 6 OLYMPIA STREET NO PARKING NO PARKING NO PARKING NO PARKING PARKING PARKING PARKING PARKING NOTE: NO CHANGES TO EXISITNG PARKIING IN THIS ALTERNATIVE ALTERNATIVE B ALTERNATIVE B OLYMPIA ST OLYMPIASTWINNETKA AVE NSUMTER AVE NRHODE ISLAND AVE NQUEBEC AVE NPENNSYLVANIA AVE NOREGON AVE NKELLY DRMARYLAND AVE N50 SCALE IN FEET 1560 1550 1635 1440 1566 7130 1550 1412 7901 1516 1500 1510 1445 1500 1515 1551155215517850 1447 1435 1520 7315 1430 71457205 1536 1701 7340 72051506 7120 1552 1551 1500 1515 15511552 7100 1559155915601560 8001 1540 1550 1440 1560 1545 1600 7125 16011601 710571257225 7900 1508 1570 1501 1600 1566 1560 1559 1565 1601 7245 1600 1566 1560 1559 1565 1533 1517 1440 7501 1569 1601 7400 1559 1445 1565 1565 1440 7950 15411541 15251517 1515 1501 1445 1430 1435 7115 7445 1435 1530 1440 1500 15251530 15151520 1510 1525 1566 1505 1535 1445 7310 1500 7345 1529 7135 1500 7845 1545 1523 7401 1506 1507 1571 7200 1513 1601 1536 1516 1447 7501 1519 1515 1512 7551 1525 1551 1518 15311524 15391530 7110 1510 76011548 7120 7701 7130 7759 1540 1532 1541 4 OLYMPIA STREET NO PARKING NOPARKINGNOPARKING NOTE: NO CHANGES TO EXISITNG PARKIING IN THIS ALTERNATIVE PARKING PARKING PARKING ALTERNATIVE B ALTERNATIVE B 50 SCALE IN FEET 7100 7105 1551 OLYMPIA ST OLYMPIA ST 7 GOLDEN VALLEY RD OPEN HOUSE 06/12/2019 ALTERNATIVE A: PUBLIC ALTERNATIVE A: PUBLIC OPEN HOUSE 06/12/2019 GOLDEN VALLEY RD GOLDEN VALLEY RD GOLDEN VALLEY RD GOLDEN VALLEY RD DOUGLASDRNPENNSYLVANIAAVELUCELINETRAILLUCELINETRAILIDAHO RDAVEHAMPSHIREFLORIDAAVERRRRAREA 26SQFTPERIMETER50FTREM95SQFTAREA = 15SQ' REM = 48SQ 'PERIMETER = 30 'AREA26SQ FT PERIMETER 50FT REM 95SQFTAREA = 15SQ'REM = 48 SQ 'PERIMETER = 30 ' 50SCALEINFEET700161611111752028028282811012864006739750167316212651428605112628631963201010103164201100104010301136100110376504630666206618117067121031102164326300641411051005RRRRAREA26SQFTPERIMETER50FTREM 95SQFTAREA = 15SQ'REM = 48SQ ' 10 SEE INSET 1 INSET 1 LAUREL AVE / PENNSYLVANIA AVE OPEN HOUSE 06/12/2019 ALTERNATIVE A: PUBLIC ALTERNATIVE A: PUBLIC OPEN HOUSE 06/12/2019 50 SCALE IN FEET PENNSYLVANIA AVE SLAUREL AVE LAUREL AVE LAURELAVELOUISIANA AVESJERSEYAVESHAMPSHIRE AVE SPENNSYLVANIAAVEFLORIDAAVE SAREA = 15 SQ' REM = 48 SQ ' PERIMETER = 30 ' AREA = 15 SQ' REM = 48 SQ ' PERIMETER = 30 ' AREA = 15 SQ' REM = 48 SQ ' PERIMETER = 30 ' AREA = 15 SQ' REM = 48 SQ ' PERIMETER = 30 '71006800 5157057007400 905 72128750 801 700 6901 850 840 501 89 LAUREL AVE OPEN HOUSE 06/12/2019 ALTERNATIVE A: PUBLIC ALTERNATIVE A: PUBLIC OPEN HOUSE 06/12/2019 FLORIDA AVE SCOLORADO AVE SXENIA AVESLAUREL AVELAURELAVETURNERSCROSSROADSLAURELAVE SRRRRAREA = 15SQ'REM = 48SQ 'PERIMETER = 30 'AREA = 15SQ'REM = 48SQ 'PERIMETER = 30 'AREA = 15SQ'REM = 48SQ 'PERIMETER = 30 'AREA = 15SQ'REM = 48SQ 'PERIMETER = 30 'AREA = 15 SQ'REM = 48SQ 'PERIMETER = 30 ' AREA = 15 SQ' REM = 48SQ 'PERIMETER = 30 'AREA = 15SQ'REM = 48SQ ' PERIMETER = 30 'AREA = 15 SQ' REM = 48 SQ ' PERIMETER = 30 ' AREA = 15 SQ' REM = 48 SQ ' PERIMETER = 30 'AREA = 15 SQ' REM = 48 SQ ' PERIMETER = 30 ' 50SCALEINFEET77061005900 60517005610282828400400 500421350365409360365327319 542062159015901590159015901RRRRAREA = 15SQ'REM = 48 SQ 'PERIMETER = 30 'AREA = 15SQ'REM = 48 SQ 'PERIMETER = 30 ' AREA = 15SQ'REM = 48 SQ ' PERIMETER = 30 ' AREA = 15 SQ'REM = 48 SQ 'PERIMETER = 30 'AREA = 15SQ'REM = 11 WAYZATA BLVD OPEN HOUSE 06/12/2019 ALTERNATIVE A: PUBLIC WAYZATA BLVD GENERAL MILLS BLVDWAYZATA BLVD W A Y ZA TA B LV D WINNETKA AVEWAYZATABLVDWISCONSIN AVESTEXASAVEST. LOUISPARKGOLDENVALLEYAREA = 15 SQ'REM = 48 SQ ' PERIMETER = 30 'AREA = 15 SQ' REM = 48 SQ ' PERIMETER = 30 ' ONLYAREA = 15 SQ' REM = 48 SQ ' PERIMETER = 30 ' 50 SCALE IN FEET 28 28 8441 8085 8325 8421 8401 7925 1101 855901911832111411081030103310301023 90011208101 THE FOLLOWING COMMENTS WERE RECEIVED AT THE 06-12-19 OPEN HOUSE: JOANN AND WAYNE TOBAK 1535 Hampshire Ave N Parking MUST be permitted on both ends of Olympia!!! REBECCA KOPP 8160 Julianne Terrace I am concerned about the safety of Little League players and their younger siblings if parking is eliminated on the south side of the street near Isaacson Fields. As a mother of am ACYBA player, I have seen many kids dart out to their cars, when parked on the north side of the street. Thanks for your consideration SEE ATTACHED MAP) WENDY RUBINYI 1325 Maryland Ave N Need a paved pull out at Little League Field with signs to park at Sandburg. Not sure that pavement markings are effective on Olympia given that there are so many stop signs and a lack of parking for residents and guests. Need a multipurpose trail to replace sidewalk. No parking on Olympia between 8 AM and 8 PM JEFF ANDERSON 2360 Nevada Ave N I recommend that adding a bike route on Nevada Ave N. Our business does not have adequate parking spaces and we normally have 10-15 cars park on the road every day. Both sides of the street are used for parking. I would re-route the bikes on Madison Ave to avoid disrupting the available parking. LEE STAGNI 2360 Nevada Ave N Due to limited parking our employee’s park on both sides of Nevada across from our building. Elimination of parking on the west side will force them to park far away (along the east side of Nevada towards Medicine Lake Rd). This will be dangerous—especially during the winter. We receive many deliveries each work day and many are by 18-wheelers who back into our driveway. Our staff also drives work trucks in/out of our lot. We are concerned that bikers on the east side path might be accidentally struck by a truck because the bike path is obscured by parked cars. We ask that the bike path be re-routed to avoid Nevada Ave S and the associated danger. KEVIN BELL 6518 Olympia Street Do not put bike lanes on east Olympia. Safety: speeding cars will hit bikers. Too Busy Parking is needed. Alternates: Plymouth or Golden Valley Road Use Existing Sidewalk. If lane added: MUST have stop signs at Florida. CASEY RATLIFF 6724 Olympia Street In 2005 the road (Olympia) was changed to one side parking (narrowed at the time) and a sidewalk put in place. This was an acceptable compromise. Now, if there is no parking than that guaranty is violated. Further, we lose parking for visitors, close to our house which is dangerous for our elder relatives especially in winter. Finally, the no parking will lower our property values—on street parking is significant. JULIE RATLIFF 6724 Olympia Street I am very against turning Olympia into a share-row for the following reasons: Olympia has 2000 cars a day – both roads that run on either side has 200 cars a day and are better suited for shared traffic. The visual on how the road would be shared is quite alarming – basically as a biker you are trusting that everyone in a multi ton vehicle will follow the painted lines that are on the road. I would not let my children use it which defeats the purpose of building it in the first place. Lastly, you are taking away all parking availability on Olympia. Again, the other two roads are much better suited as they will only lose one side of parking. One more thing, lack of on street parking reduces the value of my home. I do not think it was the intent but will be a large domino of this action. JEFF THIMEL 6725 Olympia Street I WANT MY PARKING MATTHEW PERRAULT 6800 Olympia Street Issues with current Proposal: 1. Parking east of Hampshire parking MUST remain. 1a. There is a strong need for guest parking in front of houses. 1b. It’s needed for park usage (Hampshire Park). 1c. Some people park on the street to help reduce speed of traffic. 2. There is not that much bike usage on the street. 3. This is an access road with vehicles moving quickly which makes this street less than ideal for a bike lane. 4. Share rows while “somewhat ok” lead to driver confusion. 4a. Share row—lane—share row will lead to driver’s using the lane as a turn lane. It gives a false sense of security on those lanes/roads stating that it will change driver behavior has not shown to be the case. I saw it in downtown Minneapolis. 5. A cul-de-sac should be added at the end of Olympia. SUGGESTIONS FOR SOLUTION 1. Move the bike lane to a different street i.e. Plymouth. 2. Bikers can use the sidewalk. While there may be pushback from the biking community, it would be easier for them to adjust and use a different road. We live their/are the residents. It would be far more of a negative impact on us and we can’t simply move our house. CAROL BACHUN 6800 Olympia Street I disagree with the no parking restriction on Olympia and have the following comments: 1. There is a planned bike route form Boone to Winnetka on Plymouth. That route should continue, instead of going north to Olympia. This continuation of the Plymouth bike route from Winnetka to Douglas makes sense because Plymouth provides easy access to Golden Valley Road (two blocks away), which will make the Blue Line Station at Golden Valley Road easily accessible. 2. There are no crashes on Plymouth. See Figure 9 of 2040 Plan. However, there are quite a few crashes at Douglas and Olympia. There are below average crashes at Winnetka and Plymouth. It makes sense, for safety reasons, to continue the bike path along Plymouth. 3. Bus routes do not go down Plymouth, according to the 2040 plan. A route without buses pulling in and out of the lane and in front of bikes would be safer for bikes. 4. Olympia should have a signed route instead of a share row. Under the 2040 plan, Appendix A, the Bicycle and Pedestrian network proposed Options A&B for the route between Louisiana to Douglas on Olympia. The option makes sense (i.e. a signed route). 5. Between Louisiana and Douglas on Olympia, there are many homes with single car garages. A restriction of no parking could impact those houses. Also, the local taxpayers living on the street may need the on-street parking for visitors. 6. Hampshire Park is a vibrant park. If there is limited to no parking to access the park, the park could die, or the activities at the park could lessen, or those going to the park could take up precious parking on the streets, leaving locals living on Olympia Street with no parking options for guests. 7. Years ago, the homeowners on Olympia paid for a sidewalk on one side. I understand the parking became limited to one side at that time. Because of that sidewalk, there is insufficient space, according to the 2040 Plan, to allow parking at all. The City of Golden Valley should not now take away the remainder of the parking. JOE CAUSSE 6801 Olympia Street After reviewing plans and seeing that parking will still be allowed on the north side of my block on Olympia I’m good with the bike path. It will help with and for the safety of bikers with a designated path. After reviewing again, parking WILL NOT be allowed on the north side – therefore please reconsider this project. Thanks for listening. PAM AND BART INNIGER 6833 Olympia Street We need the parking on Olympia Street. This is unfair to take away parking from the residents on this street. A bike lane is not necessary when on is going in on Golden Valley Road. We don’t need both to be bike path designated. Golden Valley Road is more appropriate as it is through the county club and then commercial east of Douglas Drive. A bike lane is not necessary on Sandburg Road. Bikers will not divert and use this. The parking for Little League and Sutton Felds is more crucial. DeDe SCANLON 7315 Olympia Street I want this to be received and filed. This needs more public input before decisions are made. Waste of money to use Olympia Street as a bike route – concern for safety of children – elderly with bikes running the signs. Where are people-parents going to park at Hampshire with limited parking? This is a very busy park. I am not thrilled about the stop/bike sign additions on the street. What you were thinking about taking parking spots away on Sandburg and Nevada. Residents should hear been more involved long before this got this FAR who like on these streets. Why wasn’t a traffic study of bikes done? We need shared lanes and parking as it is – not more signs. Isaacson/Sandburg – where will people park to watch their children/grandchildren park? DAVE HAOPPENRATH AND ANNA SOWER 7024 Plymouth Ave N These are regarding the Olympia corridor. We appreciate efforts to improve bicycle and pedestrian facilities in Golden Valley, (We are frequent cyclists and pedestrians ourselves.) We consider it important to make changes to infrastructure that encourage alternative modes of transportation, and this project is a step in that direction. However, these benefits must be weighed against the concerns of neighborhood residents-in this case, removal of on-street parking. I would suggest an alternative plan, maintaining present on-street parking, removing the dedicated bike lane, and make the entire corridor with share rows and signage. This would alert drivers to the presence of cyclists and encourage cycling as a means of transportation, without inconveniencing residents. HARRY BRADY 1900 Quebec Ave N Item A. There is a lot of traffic on Duluth and Olympia. Many drivers are hastily shooting through the area. Stop signs are sometimes bumped or run. 1. What happens when bike riders slow these people up? 2. What is to keep them from trying alternative routes and racing around streets in the area? Item B. Do we really need all the signs? Aren’t the lines painted enough? Item C People should be allowed to park as is usual. RESIDENTS FIRST. Let the people in transit deal with it. JEFF THIMEL 6725 Olympia Street I WANT MY PARKING THE FOLLOWING COMMENT WAS RECEIVED VIA VOICE MAIL: Voice Mail received 06 21 19 at 1:41 pm: R.J.I haven’t had time to do all the homework.My name is Jeff Thimell.I live at 6725 Olympia Street.I think I poorly met you the other night at the open house.I am very.I am the one who is just irritated with taking away my parking on Olympia Street.I use the parking.I need the parking.I am still pounding the table for the parking.Low and behold.One of the neighbors is organizing a letter writing campaign.I don’t have all the software on my computer to write all the letters.Open up the formats.Whatever they are talking about.But I still want to be a thorn in your side.I want my parking.Thank you so very much.Bye now.” THE FOLLOWING COMMENTS WERE RECEIVED VIA E MAIL: From:John Kluchka Sent:Monday,June 17,2019 3:57 PM Subject:Thank you for the Bike Lanes! Hello! pls forward/include in any upcoming City Council work packets as we can't always get to meetings during the busy summer) Thank you so much for all the hard work on the bike lanes project.I'm sure many people are getting loud and obnoxious,and folks have a tendency to react to those voices in the room,so we wanted to offer our gratitude and appreciation for this good work. We live off of Olympia in an area where parking is still allowed.My neighbors and I are big fans of new bike lanes and no parking on the rest of Olympia.Our little corner of the neighborhood has at last count)15 small children,most of whom use Hampshire Park,and go to School at SEA and battle for space between biking and walking on the sidewalks.They also battle the very fast moving traffic on Olympia that is only made more dangerous by parked cars.You probably hear from my neighbors more than me about park programs,bike commutes and street safety The areas of Olympia that already have no parking areas are so much nicer,reduce our stress of walking, biking and driving,and are helpful for park access to ensure safety as well.Every winter when the street parking restriction starts,we're so relieved that we don't have to battle icy roads with parked cars on Olympia.And relieved when the roads are cleared quickly after snowfalls and ice storms. Our neighborhood has also directly benefited from other local street narrowing on Winnetka and Douglas, making it safer to walk,bike and drive multiple times daily.Our quality of life is much better already only after a few years!We believe that providing similar narrowing would add to the value and quality of life in the neighborhood by slowing down speeders,inviting more bikers,encouraging today's bike commuters,and ensuring walkers are not threatened by bikers on the same sidewalk. For naysayers who like to find any little data point to try and convince anyone that bike lanes and street narrowing is bad"or doesn't work"you have our gratitude for knowing what's real and what's made up.These things really do work in our neighborhoods,and our quality of life continues to improve as a result.Just look at all the homes that sell FAST around here for evidence of our neighborhood's demand.We also love seeing all the bike commuters every morning and afternoon they're almost part of the neighborhood now! PLEASE keep this process going forward and continue the work of forward thinking city planning where public health and public safety are priorities.These proposals,and others,are great examples of city leaders doing the hard things that make us safer and happier long term. John Kluchka From:Bob McCarthy Sent:Sunday,June 16,2019 10:45 PM Subject:Development of new bike lanes to Golden Valley Rd.Laurel Avenue Olympia Street Sandburg Road Please enter my comments into the public record regarding this proposed project. My name is Bob McCarthy.I live at 1760 Kelly Drive.I have lived in Golden Valley 35 years.I understand the City of Golden Valley is considering adding bike lanes on Olympia Street,adding no parking signs on Olympia St.and the other streets listed above.I also am an avid bike rider.I travel by car on Olympia frequently between Douglas Ave.and Winnetka Ave.I don’t use or see other bike riders using Olympia St.since other side streets less congested are available to get to designated bike paths which are much safer to use in our city. Residents and other cars on Olympia Street should continue to be allowed to park on the street for use of Hampshire Park during games,other events,family gatherings and contractor’s vehicles who need to service the residents homes. A painted line on the street will not provide any additional safety to bike riders. Thank you for your consideration of this matter. Bob McCarthy From:Caroline Bachun Sent:Thursday,June 20,2019 5:52 PM Subject:Opposition to proposed bike lane corridor for Olympia Street 2019 City Wide Bike Lane Project Proposed Bike Lane Corridor for Olympia Street from Winnetka Avenue to Douglas Drive June July,2019 Dear Mayor Shep Harris,Council Member Joanie Clausen,Council Member Larry Fonnest,Council Member Steve Schmidgall,Council Member Gillian Rosenquist,and City Manager Tim Cruikshank: The City of Golden Valley is proposing a bike lane corridor for Olympia Street from Winnetka Avenue to Douglas Drive. I am opposed to the proposed bike lane corridor along Olympia Street because of my concerns about parking,safety,and efficient usage of the street as follows: Parking: Parking must be maintained on Olympia Street between Douglas and Louisiana for the following reasons: o Parking is needed for the planned events and unplanned events at Hampshire Park.Baseball games,hockey games,skating,playing catch with dogs,tournaments,and other activities occur at the park.Parking is needed to accommodate visitors to,and tournaments at,Hampshire Park when the park’s lot is full.Without parking,the park will not be utilized at the high rate it is being used at this time. o Residents who have one car garages will need street parking to accommodate their vehicles and their guests. o Parking must be unaltered for growing families that have or will have multiple vehicles. o Parking must be unaltered to accommodate guests of the residents. o Lack of cars parked on the street will lead to more traffic and faster traffic on the street. o Lack of parking along Olympia will lead to additional parking on side streets,including streets surrounding Hampshire Park. o Parking on side streets is inconvenient to residents and their guests,especially for elderly individuals,and during winter months with significantly lower temperatures that can cause frostbite. o There must be parking for multi unit housing currently on Olympia Street. Years ago,the City of Golden Valley constructed a sidewalk on the South side of Olympia from Louisiana to Douglas.Some residents recall the City’s promise that after the sidewalk placement, parking would still be allowed on the North side of the street.If parking is prohibited completely on this segment,that promise will be broken. Safety: The width on Olympia Street is not consistent from Douglas to Winnetka.Placing a bike path and a Westbound sharrow on the middle segment of Olympia and sharrows on the other segments is inconsistent and will lead to confusion and safety issues for bikers and those driving vehicles. With a lack of parking,traffic and traffic speeds will increase significantly on Olympia Street, increasing hazards and dangers to bikers. Effective Usage of the Street: A bike plan should have as consistent a design as possible to maximize usability.See Golden Valley Bicycle and Pedestrian Planning Task Force Task Force)Meeting Minutes of March 8,2017.The proposed plan for Olympia has three segments,with the middle segment having a bike lane and a Westbound sharrow,and the outer two segments having sharrows on both sides of the street.This proposed plan is not consistent. Olympia Street is not the right street for the bike lanes/sharrows.Olympia Street is a heavily trafficked street with a bus line,traffic from the SEA school near Kelly Drive and Pennsylvania Avenue,and traffic from those accessing Hampshire Park and Isaacson Park.Also,Olympia Street is used as a through street between Douglas and Winnetka for emergency vehicles. There is currently limited bike traffic on Olympia Street.The City has not done a study of current bike traffic or a feasibility study to determine whether sharrows would add bike traffic on Olympia. Suggested Options Changes: An enhancement to Golden Valley Road,instead of Olympia,makes sense for the following reasons: o The City is considering bike related changes to Golden Valley Road. o The Luce Line Trail crosses Golden Valley Road at Pennsylvania Avenue.Also,the Luce Line Trail is one block away from Golden Valley Road where the Luce Line Trail meets Douglas Drive. o A bike corridor on Golden Valley Road would enable easy access to the future Golden Valley Light Rail Station. o The future Bassett Creek Regional Trail is planned to run along Golden Valley Road just East of Highway 100. o Golden Valley Road provides direct access to Scheid Park. The City should consider whether other streets are better options for bike changes than Olympia Street.For example,Plymouth Avenue might be a better route than Olympia Street.There is a current bike lane on Plymouth between Boone and Winnetka,which could be extended.The intersection of Winnetka and Plymouth on the East side is barricaded.However,the barricade could be reworked and the streets could be clearly painted so that bicycles could cross onto Plymouth.According to Figure 9 of the 2040 Plan,Plymouth has no crash reports,so using Plymouth Avenue as a bike route would be safe for bikers.Further,no buses go along Plymouth,so this would make a bike path on Plymouth safer than on Olympia. The Golden Valley Bicycle and Pedestrian Planning Task Force Task Force)did not recommend sharrows or bike lanes on Olympia Street.Instead,City staff eliminated some routes recommended by the Task Force and replaced them with other routes as determined by City staff.In the January 11,2017 Meeting Minutes for the Task Force,the following elimination and replacement involving Olympia Street is described as follows: East West route through Honeywell Campus,crossing under or over the Canadian Pacific Railroad near Duluth Street.Staff proposed utilizing Olympia Street instead because it would be easier to implement. Before making the proposed changes to Olympia Street,the City should conduct a study on current bike traffic on Olympia Street and a feasibility study to determine whether the proposed bike lane between Louisiana and Pennsylvania)and the sharrows would add bike traffic on Olympia.The City should also consider the impact on residents along Olympia Street and its neighboring cross streets.The City should not implement changes to Olympia Street because staff believes it is easy to implement. Under Appendix 4 Transportation)of the 2040 Plan,the City proposed another option of using a signed bicycle route from Louisiana to Douglas on Olympia,and from Winnetka to Pennsylvania on Olympia.This option would not eliminate parking on the segment of Olympia between Louisiana and Douglas. Thank you for considering my comments.I would like my comments to become an official part of the City of Golden Valley record related to the proposed bike lane corridor on Olympia Street. Sincerely, Caroline Bachun 6800 Olympia Street From:Matthew Perrault Sent:Thursday,June 20,2019 5:41 PM Subject:Proposed Bike route on Olympia OPPOSED 2019 City Wide Bike Lane Project Proposed Bike Lane Corridor for Olympia Street from Winnetka Avenue to Douglas Drive June July,2019 Dear Mayor Shep Harris,Council Member Joanie Clausen,Council Member Larry Fonnest,Council Member Steve Schmidgall,Council Member Gillian Rosenquist,and City Manager Tim Cruikshank: The City of Golden Valley is proposing a bike lane corridor for Olympia Street from Winnetka Avenue to Douglas Drive. I am opposed to the proposed bike lane corridor along Olympia Street because of my concerns about parking,safety,and efficient usage of the street as follows: Parking: Parking must be maintained on Olympia Street between Douglas and Louisiana for the following reasons: o Parking is needed for the planned events and unplanned events at Hampshire Park.Baseball games,hockey games,skating,playing catch with dogs,tournaments,and other activities occur at the park.Parking is needed to accommodate visitors to,and tournaments at,Hampshire Park when the park’s lot is full.Without parking,the park will not be utilized at the high rate it is being used at this time. o Residents who have one car garages will need street parking to accommodate their vehicles and their guests. o Parking must be unaltered for growing families that have or will have multiple vehicles. o Parking must be unaltered to accommodate guests of the residents. o Lack of cars parked on the street will lead to more traffic and faster traffic on the street. o Lack of parking along Olympia will lead to additional parking on side streets,including streets surrounding Hampshire Park. o Parking on side streets is inconvenient to residents and their guests,especially for elderly individuals,and during winter months with significantly lower temperatures that can cause frostbite. o There must be parking for multi unit housing currently on Olympia Street. Years ago,the City of Golden Valley constructed a sidewalk on the South side of Olympia from Louisiana to Douglas.Some residents recall the City’s promise that after the sidewalk placement, parking would still be allowed on the North side of the street.If parking is prohibited completely on this segment,that promise will be broken. Safety: The width on Olympia Street is not consistent from Douglas to Winnetka.Placing a bike path and a Westbound sharrow on the middle segment of Olympia and sharrows on the other segments is inconsistent and will lead to confusion and safety issues for bikers and those driving vehicles. With a lack of parking,traffic and traffic speeds will increase significantly on Olympia Street, increasing hazards and dangers to bikers. Effective Usage of the Street: A bike plan should have as consistent a design as possible to maximize usability.See Golden Valley Bicycle and Pedestrian Planning Task Force Task Force)Meeting Minutes of March 8,2017.The proposed plan for Olympia has three segments,with the middle segment having a bike lane and a Westbound sharrow,and the outer two segments having sharrows on both sides of the street.This proposed plan is not consistent. Olympia Street is not the right street for the bike lanes/sharrows.Olympia Street is a heavily trafficked street with a bus line,traffic from the SEA school near Kelly Drive and Pennsylvania Avenue,and traffic from those accessing Hampshire Park and Isaacson Park.Also,Olympia Street is used as a through street between Douglas and Winnetka for emergency vehicles. There is currently limited bike traffic on Olympia Street.The City has not done a study of current bike traffic or a feasibility study to determine whether sharrows would add bike traffic on Olympia. Suggested Options Changes: An enhancement to Golden Valley Road,instead of Olympia,makes sense for the following reasons: o The City is considering bike related changes to Golden Valley Road. o The Luce Line Trail crosses Golden Valley Road at Pennsylvania Avenue.Also,the Luce Line Trail is one block away from Golden Valley Road where the Luce Line Trail meets Douglas Drive. o A bike corridor on Golden Valley Road would enable easy access to the future Golden Valley Light Rail Station. o The future Bassett Creek Regional Trail is planned to run along Golden Valley Road just East of Highway 100. o Golden Valley Road provides direct access to Scheid Park. The City should consider whether other streets are better options for bike changes than Olympia Street.For example,Plymouth Avenue might be a better route than Olympia Street.There is a current bike lane on Plymouth between Boone and Winnetka,which could be extended.The intersection of Winnetka and Plymouth on the East side is barricaded.However,the barricade could be reworked and the streets could be clearly painted so that bicycles could cross onto Plymouth.According to Figure 9 of the 2040 Plan,Plymouth has no crash reports,so using Plymouth Avenue as a bike route would be safe for bikers.Further,no buses go along Plymouth,so this would make a bike path on Plymouth safer than on Olympia. The Golden Valley Bicycle and Pedestrian Planning Task Force Task Force)did not recommend sharrows or bike lanes on Olympia Street.Instead,City staff eliminated some routes recommended by the Task Force and replaced them with other routes as determined by City staff.In the January 11,2017 Meeting Minutes for the Task Force,the following elimination and replacement involving Olympia Street is described as follows: East West route through Honeywell Campus,crossing under or over the Canadian Pacific Railroad near Duluth Street.Staff proposed utilizing Olympia Street instead because it would be easier to implement. Before making the proposed changes to Olympia Street,the City should conduct a study on current bike traffic on Olympia Street and a feasibility study to determine whether the proposed bike lane between Louisiana and Pennsylvania)and the sharrows would add bike traffic on Olympia.The City should also consider the impact on residents along Olympia Street and its neighboring cross streets.The City should not implement changes to Olympia Street because staff believes it is easy to implement. Under Appendix 4 Transportation)of the 2040 Plan,the City proposed another option of using a signed bicycle route from Louisiana to Douglas on Olympia,and from Winnetka to Pennsylvania on Olympia.This option would not eliminate parking on the segment of Olympia between Louisiana and Douglas. Thank you for considering my comments.I would like my comments to become an official part of the City of Golden Valley record related to the proposed bike lane corridor on Olympia Street. Sincerely, Matthew Perrault 6800 Olympia St. From:Larry and Kathy Berscheit Sent:Wednesday,June 19,2019 12:16 PM Subject:2019 City Wide Bike Lane Project Proposed Bike Lane Corridor for Olympia Street from Winnetka Avenue to Douglas Drive Dear Mayor Shep Harris,Council Member Joanie Clausen,Council Member Larry Fonnest,Council Member Steve Schmidgall,Council Member Gillian Rosenquist,and City Manager Tim Cruikshank: The City of Golden Valley is proposing a bike lane corridor for Olympia Street from Winnetka Avenue to Douglas Drive. I am opposed to the proposed bike lane corridor along Olympia Street because of my concerns about parking,safety,and efficient usage of the street as follows: Parking: Parking must be maintained on Olympia Street between Douglas and Louisiana for the following reasons: o Parking is needed for the planned events and unplanned events at Hampshire Park.Baseball games,hockey games,skating,playing catch with dogs,tournaments,and other activities occur at the park.Parking is needed to accommodate visitors to,and tournaments at,Hampshire Park when the park’s lot is full.Without parking,the park will not be utilized at the high rate it is being used at this time. o Residents who have one car garages will need street parking to accommodate their vehicles and their guests. o Parking must be unaltered for growing families that have or will have multiple vehicles. o Parking must be unaltered to accommodate guests of the residents. o Lack of cars parked on the street will lead to more traffic and faster traffic on the street. o Lack of parking along Olympia will lead to additional parking on side streets,including streets surrounding Hampshire Park. o Parking on side streets is inconvenient to residents and their guests,especially for elderly individuals,and during winter months with significantly lower temperatures that can cause frostbite. o There must be parking for multi unit housing currently on Olympia Street. Years ago,the City of Golden Valley constructed a sidewalk on the South side of Olympia from Louisiana to Douglas.Some residents recall the City’s promise that after the sidewalk placement, parking would still be allowed on the North side of the street.If parking is prohibited completely on this segment,that promise will be broken. Safety: The width on Olympia Street is not consistent from Douglas to Winnetka.Placing a bike path and a Westbound sharrow on the middle segment of Olympia and sharrows on the other segments is inconsistent and will lead to confusion and safety issues for bikers and those driving vehicles. With a lack of parking,traffic and traffic speeds will increase significantly on Olympia Street, increasing hazards and dangers to bikers. Effective Usage of the Street: A bike plan should have as consistent a design as possible to maximize usability.See Golden Valley Bicycle and Pedestrian Planning Task Force Task Force)Meeting Minutes of March 8,2017.The proposed plan for Olympia has three segments,with the middle segment having a bike lane and a Westbound sharrow,and the outer two segments having sharrows on both sides of the street.This proposed plan is not consistent. Olympia Street is not the right street for the bike lanes/sharrows.Olympia Street is a heavily trafficked street with a bus line,traffic from the SEA school near Kelly Drive and Pennsylvania Avenue,and traffic from those accessing Hampshire Park and Isaacson Park.Also,Olympia Street is used as a through street between Douglas and Winnetka for emergency vehicles. There is currently limited bike traffic on Olympia Street.The City has not done a study of current bike traffic or a feasibility study to determine whether sharrows would add bike traffic on Olympia. Suggested Options Changes: An enhancement to Golden Valley Road,instead of Olympia,makes sense for the following reasons: o The City is considering bike related changes to Golden Valley Road. o The Luce Line Trail crosses Golden Valley Road at Pennsylvania Avenue.Also,the Luce Line Trail is one block away from Golden Valley Road where the Luce Line Trail meets Douglas Drive. o A bike corridor on Golden Valley Road would enable easy access to the future Golden Valley Light Rail Station. o The future Bassett Creek Regional Trail is planned to run along Golden Valley Road just East of Highway 100. o Golden Valley Road provides direct access to Scheid Park. The City should consider whether other streets are better options for bike changes than Olympia Street.For example,Plymouth Avenue might be a better route than Olympia Street.There is a current bike lane on Plymouth between Boone and Winnetka,which could be extended.The intersection of Winnetka and Plymouth on the East side is barricaded.However,the barricade could be reworked and the streets could be clearly painted so that bicycles could cross onto Plymouth.According to Figure 9 of the 2040 Plan,Plymouth has no crash reports,so using Plymouth Avenue as a bike route would be safe for bikers.Further,no buses go along Plymouth,so this would make a bike path on Plymouth safer than on Olympia. The Golden Valley Bicycle and Pedestrian Planning Task Force Task Force)did not recommend sharrows or bike lanes on Olympia Street.Instead,City staff eliminated some routes recommended by the Task Force and replaced them with other routes as determined by City staff.In the January 11,2017 Meeting Minutes for the Task Force,the following elimination and replacement involving Olympia Street is described as follows: East West route through Honeywell Campus,crossing under or over the Canadian Pacific Railroad near Duluth Street.Staff proposed utilizing Olympia Street instead because it would be easier to implement. Before making the proposed changes to Olympia Street,the City should conduct a study on current bike traffic on Olympia Street and a feasibility study to determine whether the proposed bike lane between Louisiana and Pennsylvania)and the sharrows would add bike traffic on Olympia.The City should also consider the impact on residents along Olympia Street and its neighboring cross streets.The City should not implement changes to Olympia Street because staff believes it is easy to implement. Under Appendix 4 Transportation)of the 2040 Plan,the City proposed another option of using a signed bicycle route from Louisiana to Douglas on Olympia,and from Winnetka to Pennsylvania on Olympia.This option would not eliminate parking on the segment of Olympia between Louisiana and Douglas. Thank you for considering my comments.I would like my comments to become an official part of the City of Golden Valley record related to the proposed bike lane corridor on Olympia Street. Sincerely, Lawrence B and Kathleen L Berscheit 6824 Olympia St From:Madaracs Sent:Saturday,June 15,2019 3:52 PM Subject:Proposed Bike Lanes Open House Comments 6/12/2019 Earlier last week I was notified by word of mouth of the open house to discuss the proposal for new bike lanes in the City of Golden Valley.A neighbor who attended the 6/11 city council meeting shared her troubling notes to adjacent neighbors of Olympia Street on which I reside.This solidified my interest in attending the open house and what I heard there confirmed my fears for the future of our street.As directed,consultants,engineers,and city employees were on hand at the open house to field concerns and questions.Unfortunately,they offered nothing substantial in response to why this decision was made with a contribution by just a dozen of city residents and why there had been zero data collected to back up the proposal.Change is welcome when it is research based,follows a process accessible by all affected parties, and objectively considers the betterment of the entire population.Where are our democratic principles when 056%of the city's residents are allowed to unilaterally make decisions for the rest of us?Oppressive is defined as unjustly inflicting hardship and constraint,especially on a minority or other subordinate group."The action taken by the citizen task force was exactly that;oppressive.The consultants,engineers, and city employees who passed this through are also culpable. In attending the Open House with a significant number of my fellow residents on affected streets,I came to the following conclusions: Aside from councilperson Steve Schmidgall,none of the residents who attended the open house and live on Olympia Street are in favor of the proposal. Affected residents were in consensus that aside from this week's open house,the proposal's process lacked documentation,supporting statistical evidence demographics,and opportunities for public feedback. My objections to this plan stem from a desire to protect the residents on Olympia Street and those who participate with the hundreds involved in Little League on Sandburg Rd. Objections: The residents included in the Task Force Represent 056%of the entire population of Golden Valley:The task force"that was assembled by the city includes 12 of the 21,520 residents of the city,the city's engineers,and their contractor and consultant for standards and best practices:SEH located in St.Paul,MN.That means the ratio of residential representatives is 1 for every 1800 citizens.They were not elected.They were appointed. The city's motivation was not made clear.It was instead defended through cryptic language such as, This is the plan we've developed based on standards and best practices provided by our contractor." I was surprised that not one representative dared to say because it's safer"or we want a greener Golden Valley."I was less surprised that wasn't said when I began to research on my own. The published report does accurately represent the values of the communities they affect:Even though the multi volume report states in its addendum Transportation goals and objectives were developed to express the values of the community and establish a long term vision for the transportation system.",it was clear that many citizens did not feel the objectives represent the values of the entire Golden Valley community. No research has been performed to inquire whether citizens of Golden Valley actually want this project to take place. No research has been performed to measure the number of cyclists utilizing the streets targeted for dedicated bike paths and sharrows. Decreased Home Values:This will impact home values where NO PARKING EITHER SIDE is implemented.I actually had someone respond to me on Next Door,that,I should have thought of that before I moved in." Hampshire Park and Sandburg are overflowing on to the proposed streets today.This will impact Olympia Street's overflow parking when Hampshire Park events take place.Currently parking lots at Hampshire Park are unable to handle the number of attendees.As such,vehicles utilize street parking around the area during events.When the new plan goes into effect,vehicles will be forced to park on the North side of Olympia between Pennsylvania and Louisiana or on adjacent side streets.Sandburg Lane,another targeted street,will lose street parking for mom's,dad's,and grandparents attempting to attend their children's little league games as they intend to remove street parking for those routes as well. Just because it's in the budget,it doesn't make it right.None of us our looking forward to the pleasure of paying for the city taking away parking.We're all wondering if our taxes will increase to pay for this work as well. Sharrows are not safer.There is a ton of research to support that sharrows do not necessarily improve safety.The reports cite safety without supporting it.Modern studies prove otherwise: o "Advancing healthy cities through safer cycling:An examination of shared lane markings"By Nicholas N.Ferenchak and Wesley E.Marshall o "Effects of Traffic Calming Measures on Pedestrian and Motorist Behavior"By Herman F.Huang and Michael J.Cynecki o "Narrow Residential Streets:Do They Really Slow Down Speeds?"By James M.Daisa,P.E.and John B.Peers,P.E o "Effect of On Street Parking on Traffic Speeds"By Gautham Praburam,MET BEng and Glen Koorey,PhD(Trptn),ME(Civil),BE(Hons),BSc,MIPENZ o https://www.citylab.com/solutions/2016/02/sharrow safety bike infrastructure lane chicago/460095/ No Parking on either side will increase traffic and speeding on Olympia Street:An astounding number of residents believe it is their right to speed through our already busy street.Many ignore stop signs.Many believe that the residents that live there don't have the RIGHT to park on their own street.This plan serves only to enable the selfish wants of that opposition.On street parking increases safety by naturally reducing traffic speeds. Parking restrictions on Sandburg seem totally unnecessary:That largely has no motorists on it.I also think it's wide enough that it doesn't warrant having both sharrows and NO PARKING on either side. Additionally there were conflicting reports as to how far along this proposal is.Some representatives claimed 30%while others said 60%.It's disheartening when no one is on the same page as it leads me to believe everyone in that room was being lied to. The open house felt like a necessary box to check,rather than an opportunity to answer questions, solicit feedback from the public. I'm in favor of: The safety and rights of our families,friends,and citizens. Additional non motorized transportation routes. The bike lanes on Laurel and Golden Valley Rd.where residents who live near those streets are unaffected by the changes. On street parking to remain as is on Olympia and Sandburg:On street parking increases safety by naturally reducing traffic speeds. In Summary: Clearly this plan gained momentum without the input of the majority of citizens.The city's objective according to the published plan is to add more bike lanes.That objective was given to the city engineers and they did their best to design a solution for that objective.There is no research supporting that the city needs more bike lanes.There is no research supporting the safety of the proposal.There was no inclusive research performed to ask the residents of the city especially those affected)if this is what they wanted.Those of us in opposition will be profoundly affected. If at least 12 or more people respond in opposition,the City of Golden Valley has a moral responsibility to reconsider,revisit,and revamp the plans that were proposed.Again,the 12 randomly selected residents cannot adequately represent everyone in the city.Therefore,the voices of more than a dozen responses should be heard and more than that:listened to.Put yourself in the shoes of those who will be affected. Sincerely, Adam C.Kooyer 7120 Olympia Street Golden Valley,MN 55427 4148 612 229 5969 From:Nicole Nelson Sent:Saturday,June 15,2019 2:50 PM Subject:Golden Valley Bike Lanes Hello, First thank you for your dedication to Golden Valley by being part of the council.I'm writing to tell you that I oppose the bike paths that are proposed.I love being outside and I hope that as my boys 5 and 7)grow, they can safely bike to their friends or to the fantastic bike paths.The bike paths being proposed are only portions of routes and do not seem to aid in safety.I encourage you to look at adding ways for people to safely go over Hwy 55 to connect the south part of GV to the paths already existing.Additionally,what is your solution for the Golden Valley Little League?Where will people park when you add bike lanes there?You will only create further safety issues for all the children that are there. Please reconsider this allocation of funds,resources,and road,specifically to Sandburg,but also Olympia. Thank you, Nicole Nelson From:Michelle Womack 7820 Plymouth Ave N Golden Valley,MN 55427 Sent:Monday,June 24,2019 4:35 PM Subject:Olympia Street Proposed No Parking Hello Leaders in Golden Valley, As a 20+year resident of Golden Valley I am writing to you to ask that you reconsider the decision to eliminate parking on Olympia Street for the following reasons: It is not necessary,there is not the bike traffic in this area to justify this The parking spaces are needed,especially when Hampshire Park is busy we parked there many years when our children participated in Pitch By Coach and Golden Valley Park and Rec soccer) The residents on Olympia and surrounding streets do not want this I often walk down to Hampshire Park and the parking on both sides of the street in my opinion reduces the speed on this road of drivers,meaning it is safer for walkers like me I realize there is a desire to present Golden Valley as an up to the times city with bike lanes Winnetka Ave is a great example of this thought and from my perspective it is a failure.All 4 drivers in our household need to turn out on Winnetka every day to get to work or school.Reducing the traffic down to 2 lanes to allow for bike travel has not worked this is my perspective: There are hardly ANY bikes traveling on Winnetka heck the bike path does not even connect so why do we need a bike lane heading north to no where Moving this from 4 lanes of traffic to 2 lanes of traffic has presented more risky driving behavior as drivers speed up to beat the traffic while merging or entering onto Winnetka This winter the middle”of the street was not well plowed or salted so it was often slippery getting onto Winnetka During the morning and evening commutes there is a back up that is quite long to get onto Winnetka, so instead drivers use the side streets to go up to Olympia to use the light to merge onto Winnetka that means we have more driving traffic at these top times often also when school busing are dropping off or picking up)on our residential streets Speaking frankly we have gone overboard trying to please the minority.Residents want a place to live in this means being able to effectively get to work,invite friends over,utilize the wonderful parks that our city offers.We do NOT NEED MORE BIKE LANES to make that happen and by the way I bike using the bike path this is way safer than using the streets. Since this is the first request that I have submitted in 20+years I would really appreciate that you as leaders consider my perspective. Respectfully, Michelle Womack 7820 Plymouth Ave N Golden Valley,MN 55427 From:Catherine Mamer Sent:Friday,June 14,2019 9:58:57 AM Subject:Proposed bicycle paths and parking in Golden Valley I strongly oppose restricting parking in the places you are proposing.I am particularly concerned about Olympia Avenue where I frequently visit friends and need close parking since I am 80 years old and have had two hip replacements and use a cane.This would be a hardship for me.I am a Golden Valley resident who lives on Quail Avenue. Thank you for considering the needs of elderly and handicapped persons in this city. Catherine Mamer From:Elizabeth and Mayer Tapper Friday,June 14,2019 2:34 PM Subject:Olympia St redo We are opposed to your plans and hope that you will reconsider the idea!As stated by so many,it is our belief that the highly used street will be too narrow with the lanes and there is no reason for them.There are other streets that a rider could use going east/west that are not main thoroughfares.Homeowners and visitors to those homes on the street will be inconvenienced and values of those homes would likely go down as parking would be a problem,especially in winter.You have not stated any reasonable rationale for the proposed change.With city funds being precious,why on earth would you consider this?Have you ever been behind a garage truck on Olympia?On pick up days it is difficult now to get around them..with narrower lanes one would be stuck when the trucks are there../.especially between Louisiana and Douglas.Please listen to the citizens of Golden Valley...their thoughts and ideas should not be discounted! Sincerely,Elizabeth and Mayer Tapper GV residents for 52 years! From:Margie Mueller Sent:Friday,June 14,2019 1:07 PM Subject:Parking on Sandburg Ln and impact on Little League Hello, I was recently made aware that the city has a plan to eliminate on street parking on Sandburg Ln in order to make room for bike lanes.I am curious where I can get more details on the plan and any plans to provide off street parking for Isaacson field.I have three kids who play little league and parking for games is already an issue.I would encourage you to drive by this evening at around 7:45.There will be vehicles parked all along both sides of Sandburg plus the side street.I don't understand where all of these cars can park in the future if there are no plans for alternate parking. Thank you, Margie Mueller From:Joan Russell Date:6/14/19 1:43 PM GMT 06:00) Subject:Bike lanes on Olympia and Sandburg is really a bad idea.Not at all necessary. Sent from my iPhone From:Ekman,John C. Sent:Friday,June 14,2019 6:23:35 PM Jeremy Driver;David Alberti;Chris Kent;Pat Dale;William Clabots;David Franke Subject:Proposed Bike Lane on Sandburg Road City of Golden Valley I am the President of Park Valley United PVU).On behalf of PVU,I am writing to voice our club’s strong opposition to the construction of a bike lane on Sandburg Road.I want to begin by thanking everyone I spoke to during the Open House on Wednesday.I appreciated the opportunity to provide in person feedback and your willingness to listen.As many of you already know,in addition to being PVU President,I have lived in Golden Valley for over 12 years in South Tyrol). As you know,PVU contributed substantial amounts to the development of Sandburg Field,with an eye toward putting our youngest players U5 U12)at Sandburg during the summer and fall seasons.This summer,we have 189 children registered in our fast growing North”Recreational Program that operates out of Sandburg.Our rec program runs four days a week—Monday through Thursday—over a roughly three hour period.Each hour long session crosses over the previous session,so as many as 40 60 families are trying to use the same limited parking on Sandburg Road and at the back of the school the lot closest to the baseball fields).We cannot park in the commercial lot across from the fields,as that is private property.From time to time,we have had to remind families of those restrictions. Our North rec families drive from all over Golden Valley and come from all over the area,including New Hope 14 families),Hopkins 16),Plymouth 14)and,even,Buffalo.A large percentage of the families— 128—live in Golden Valley.We do not have families that would be able to use the bike lanes in lieu of driving.Indeed,for many families,just getting a child to the Sandburg Road bike lane would be dangerous imagine crossing HWY 55 at rush hour with a 7 year old).Moreover,if you come out to see a practice for the little ones,parents typically stay and watch there is a game component to each practice session).Those parents bring chairs,umbrellas,snacks,other kids,etc.And each player needs cleats,shin guards,water and a ball.The equipment needs of each family preclude biking,particularly with the younger players that make up our rec program. In addition to 189 rec players each week,we have eight competitive travel teams that play all of their home games at Sandburg Field.Over a 6 8 week period in the summer depending on weather),those teams will play 32 games.Roughly 28 30 kids are present for each game 14 16 per team),along with coaches and parents.Our competitive teams are comprised of players from all over the west metro.Indeed,on any given team,roughly 4 6 players are from Golden Valley.The rest are from St.Louis Park,Crystal/Robbinsdale, Hopkins and a collection of other cities.Obviously,the teams we play come from outside the immediate area and can include teams from as far away as Woodbury and St.Croix.Like rec families,biking to Sandburg is not an option.I am ignoring the effects of darkness and inclement weather on the safety of bike travel for a younger kid remember,barring saturated fields,we play in the rain!) With the other two associations Robbinsdale Armstrong Baseball and Golden Valley Little League)engaged in activities at the same time,removing parking on either side of Sandburg would exacerbate already difficult parking conditions.The lot in front of Sandburg Middle School is not a good option either.I walked from a spot marked Visitor”right in front of the school over to the center line of our southern most field,taking the walking path by the covered picnic area.That walk is nearly 4 miles.I cannot overstate the effect making families walk even half that far with little ones plus chairs,equipment,etc.)will have on registration.The goal should be to make youth sports accessible to more people.If we inject complexities into getting to a sport,families will abandon their participation altogether or find a club with better access. When we developed Sandburg,everyone was aware of the parking limitations in the area.Unlike most parks,Sandburg does not have a supporting off street parking lot.The availability of on street parking adjacent to the fields was the hook that made the investment worthwhile.Had we known parking would be removed,we likely would have adjusted our planning and participation.I note that Sandburg was developed with the possibility of a parking lot on the east side,which itself is further evidence that everyone recognized the parking limitations in the area.However,I have been advised that there are no plans to use money to build out that lot. With all that said,I want to address some of the arguments I have heard in favor of the bike lane.These statements are my own observations as a resident of Golden Valley and do not represent the position of the Club they could represent our Club’s position,but we don’t have a Board meeting in time to get such approval).Regardless,I think the justifications I heard are important to address,given they were made to me by folks at the Open House. First,I was told that bike lanes will encourage youth sports participants to bike to practice/games.As noted above,for our families,a bike lane will not change travel habits.Again,the fact that our parents travel with equipment,chairs,bags,etc.make biking to practices and games impossible.I suspect the baseball associations have similar issues bats,cleats,water,etc.).The only kids that currently bike to Sandburg live in the immediate neighborhood most on the east side of the fields by Wynwood.And those players simply cut across Douglas Drive,and walk through the fence on the east side,ignoring Sandburg Road altogether. Second,I was told that a bike lane is needed in the area.However,there already are two alternatives to removing already limited parking on Sandburg Road and Nevada).The first alternative is a large,bikeable shoulder on Medicine Lake Road.Douglas also is bikeable.Sandburg Road and Nevada parallel these already bikeable roads.Adding a cut through which isn’t a cut through at all,as there still is a 90 degree turn in it), won’t encourage anyone to ride a bike to businesses or school on Sandburg.Indeed,the City would be removing substantial parking to save a biker from traveling 3/8ths of mile on Medicine Lake Road.That simply makes no sense.Moreover,if the current bike situation on Medicine Lake Road is inadequate in some way,we should not be encouraging people to bike on that road at all.To access a Sandburg bike lane from the North,a biker already needs to use Medicine Lake Road,not to mention myriad roads in Golden Valley and Crystal that have no bike lanes at all.As a factual matter,there already are easily bikeable alternatives to creating parking nightmares for the three sports associations that use the fields on Sandburg Road. The second alternative is in the bike lane proposal I reviewed.Specifically,there is a proposed bike lane connection between Douglas and Winnetka via Olympia.If you are coming from the south,you can avoid Medicine Lake Road and use the proposed Olympia bike lane.And,again,if you are coming from the North that is,NOT from Golden Valley stated more clearly,not Golden Valley residents),you already are using the bikeable shoulder on Medicine Lake Road. I also note that Sandburg Road is a commercial road.It is not residential.There is no one living on Sandburg Road that needs a bike lane to get to and from their homes.Again,for a biker,the street represents nothing more than a cut through from Medicine Lake to Douglas a cut through that doesn’t actually shorten the distance of travel. Third,I was told that Sandburg was chosen because it is a less stressful road for biking.Sandburg already is a non stressful road to ride on.There is very little traffic to speak of during the day.I’m not sure how a bike lane makes it even less stressful. Fourth,I was told that employees of the commercial buildings on Nevada and Sandburg might choose to bike to work with the existence of a bike lane.I am not an expert on biking or bike lanes,but I cannot conceive of a situation where an employee of a business on Nevada or Sandburg has decided not to bike to and from work because there is no bike lane on Sandburg Road/Nevada.We are talking about adults who should not be intimidated by the short travel distance from Medicine Lake Road to their employers on Nevada only several hundred feet or meters for any individual employee).Employees of the commercial buildings on Sandburg Road can cut from Douglas to their buildings through a parking lot again,ignoring Sandburg altogether).I also can’t imagine an adult who is willing to navigate Golden Valley’s myriad bike lane less and heavily trafficked roads see Glenwood/Xenia/all Frontage Roads/etc.)who would be dissuaded from biking to work because there is no bike lane on already lightly trafficked Sandburg/Nevada. Similarly,someone told me that it was possible the commercial buildings would change in the future and some might become kid oriented activity spots.Of course,the problems the sports associations face with the removal of parking today is real.It is not hypothetical based on what might happen in the future.Moreover,the statement ignores that most kid oriented activity spots cater to little kids and birthday parties.Again,the idea that a large number of people will ride their bike with a child and,in many instances,with a wrapped present),fails to recognize the complexity of bike travel with little kids. Finally,I was told that the bike lane ameliorates safety concerns related to kids chasing errant foul balls at Isaacson Field.Notwithstanding GVLL’s opposition to the bike lane a telling rebuke to this argument),this argument justifies blocking parking in four or five spots immediately adjacent to the field or putting up a small barrier to slow kids down.It does not justify terminating parking well down the street near the Sandburg playfields.The attorney in me sorry)also is compelled to note that,if child safety at baseball games from chasing foul balls into the street really is an issue,those four to five parking spots in front of Isaacson would have been removed years ago or at least in the last two weeks when this issue was raised as a single benefit of the bike lane).The fact that those spots remain today contradicts this assertion. Putting my PVU President hat back on,I cannot overstate PVU’s opposition to removing parking from Sandburg Road.The idea threatens our ability to use the facility we helped construct for the families for whom it was designed.If this idea is implemented,we likely will need to move our recreational program to another location in Golden Valley—assuming one with parking sufficient to handle 40 60 cars at a time can be located.This is not an acceptable outcome for us given the amazing facility we have at Sandburg.While I welcome you to disregard my personal responses to specific arguments I heard at the Open House,please take seriously my plea on behalf of PVU and our families.The impact this proposal will have on hundreds of families is real and significant.And it all can be avoided with already existing travel alternatives.Is it worth it to harm our sports associations,so folks already biking to or from Medicine Lake Road can bypass less than half of mile of travel on that road’s large,bikeable shoulder?I submit it is not. I urge the City to take the opinions of three of the heaviest users of Sandburg Road and the fields adjacent to that road seriously and reject this proposed bike lane.I have copied representatives of the two baseball associations on this email so that they are aware of PVU’s opposition.I would be happy to discuss this matter further with anyone looking for additional information.Please call the number below or my cell at XXX XXX XXXX over the weekend.And,if anyone else should have been copied on this email,please feel free to forward it along. Thanks again for listening. John Ekman From:bruce lee Date:6/14/19 3:35 PM GMT 06:00) Subject:Olympia upgrade I believe the city is doing the correct thing to Olympia ave N,and I wish you would make the same improvements to other streets in Golden Valley.Thank you for your time, Bruce Lee 8090 Wesley Drive Golden Valley,MN 55427 From:Tom Haigh Sent:Thursday,June 13,2019 3:30 PM Subject:New bike designated bike routes We whole heartedly endorse the plan for additional bike route designations on Golden Valley Road,Laurel Avenue,Olympia Street,and Sandburg Road.During the non winter months,we prefer to use our bicycles rather than our car whenever possible.These bike routes will open new routes for us and will make some of our existing routes,particularly Golden Valley Road,safer.Thanks very much for incorporating bicycling infrastructure into City plans. Tom Haigh and Karen Canon 920 Angelo Drive,Golden Valley From:Franke,David Sent:Wednesday,June 12,2019 11:01 AM Cc:Bruce Rader;Dale Bjerke;Franke,David David.Franke@turck.com;Heidi and Kevin;Rebecca Kopp;Steve Hickel;Tim Waitkus;William Clabots Subject:Please reconsider removing parking spots on Sandburg Rd Hello Marc, As a Golden Valley resident and Armstrong Cooper Youth Baseball Board Member,I strongly urge you to reconsider removing parking spots along Sandburg Rd for the purpose of installing bike lanes. With many fields located in a concentrated area,parking is already very limited many nights when multiple events are occurring at Sandburg Middle School. Without an alternative plan for parking at Sandburg,people will be forced to park illegally at private businesses or park and walk from the west Sandburg Parking lot. I hope you receive my input and reconsider the proposed bike lanes on Sandburg Rd. Thank you, David Franke From:Pat Dale Sent:Wednesday,June 12,2019 1:26 PM Subject:Bike Lanes on Sandburg Marc I understand you are the point person for the current bike lane proposal.As President of Golden Valley Little League I am writing to share concerns about the proposal,specifically for Sandburg Road.In reviewing the proposal,I believe it is important to point out a couple of very important factors related to Sandburg Road and youth sports in Golden Valley.I have been involved with GVLL for the past 15 years. During this time the City and GVLL have invested hundreds of thousands of dollars to create Isaacson Park, the premier Little League baseball facility in the metro area.The decision to create the park and upgrade the facilities was based on the extensive use of the park every spring,summer and fall.During each step of the park improvement process,concerns about the lack of parking were discussed by the league and the city.In fact,the lack of dedicated parking was one of the biggest hurdles that the City Council raised in the discussion to expand and improve the park.The availability of parking on Sandburg Road during non work hours evenings and weekends)was a key to moving the improvements forward.Currently GVLL is made up of 230 youth baseball players,nearly all of whom reside in Golden Valley.It is my understanding GVLL is the largest GV specific youth sports program and that in having more than 220 players,we are one of the largest GV residents groups of any type. In addition to the expansion and improvement of Isaacson Park,the City has invested tens of thousands of dollars into the redesign of the Sandburg Middle School fields.The baseball and soccer facilities built or upgraded over the last several years were built to accommodate nightly use as well as to host tournaments.I am aware that parking was discussed in the decision to improve the Sandburg fields as well.Again,the availability of on street parking was crucial in the city’s decision to make the improvements. If you drive Sandburg Lane during the average summer evening or Saturday,you will see 100s of cars parked on both sides of the street the entire length of Sandburg Road.These cars are utilizing the park and recreation facilities the city invested in.When the annual use numbers for city parks are generated,Isaacson Park is near the top of that list for the spring and summer months.From what I can determine,Isaacson is the only city park that has no dedicated off street parking to accommodate users.The reason the park functions with the 100 visitors every day April July is the availability of on street parking.It’s location,in an industrial/business area,allows for a balance of business parking during the day and park visitors at night. We have used the diagrams provided to the public to determine the impact of the bike lanes on GVLL parking.If the lanes are put in as the diagrams show,with no parking allowed on the south side of Sandburg, 30 40 parking spots will be eliminated.These spots are currently used 5 evenings a week and all day Saturday during the time period mentioned above. I look forward to talking with you tonight.One of the topics I wish to discuss is the value of having individual families send in their comments regarding the bike lane plan.GVLL is not interested in creating acrimony and wishes to work with the city and those interested in creating space for bikers and other users of the roads in GV. I appreciate your consideration and am happy to talk further. Patrick Dale I hope you are not wasting taxpayer money on designating Olympia as a bike route. The street has too many stop signs.Too many hills.And it does not lead anywhere bike riders are traveling. Moreover,Olympia sees heavy motorized vehicle traffic during the week due to the school. Traffic laws are of paramount importance but few experienced bikers will trust their health and welfare to a stranger behind the wheel of a motorized vehicle. Painting lines on the road and erecting even more signs will only put money in the pockets of contractors and destroy the aesthetics of the neighborhood. Olympia is too hilly for most bikers.I never use that road when riding.There are much better routes to be taken. See you Wednesday. Harry Brady 1900 Quebec Ave N From:Dede Scanlon Sent:Thursday,June 13,2019 10:26 AM Subject:2019 Bike Lane Installations Good Morning Mayor and Council, I attended the Open House last night and I have some thoughts and concerns that I would like to share with you all.This is a bit lengthy as it includes comments from others taken from Next Door Neighbor.Also,I did not edit it as it is always nice to put a face with a comment. First let me begin with,I would like to see these comments received and filed for public record.I will start with commenting on my concern about the street I live on.Olympia Street.Since,I have left council I must admit I have not followed closely all that is planned for the city and its future.I was shocked to see the proposal to take away parking on Olympia Street.Tom and I have lived in this house since 1984 and with all the time that we spend outside playing with grandchildren,gardening in the yard and visiting with neighbors, I cannot say that I have seen an excess of bikers using Olympia Street.Which leads me to believe that you want to build it and they will come. I am saddened that the city did not feel the need to contact residents who live on the streets to let them know of the plans.Yes,I have been told that this was in the Comprehensive Plan,on Channel 12,the News from the City and in the Post.But,I believe although it mentioned bike trails it was not as detailed as what was presented at the Open House.It was not until I received the letter about the Open House that I understood what changes were to happen. Where was the survey?Where was the traffic study of bikers in the area?For a group and a plan that has apparently been in existence for a while,how was this overlooked?As far as I know residents on Olympia are not saying do not let bikers’bike here,we are saying do not take away our parking.We can share the road.When I served the City,I used to go to the area where people were to be affected by changes and talk to them.I wish someone had done that with us.I wish we had seen the minutes from these four commission meetings to have an idea of what was planned. The signage that is proposed in my opinion,is over kill,unsightly and a huge litter to the city.Do you really need enormous stop sign size signs on almost every block on Olympia? Also,what about the changes to Nevada and Sandburg?What was this group thinking?I was on Council when the Icaason Fields were dedicated.At that time the City was very involved financially.What a shame to inconvenience parents,grandparents and those that are coming to watch a game either from our communities or others.I was stunned to hear that this was proposed.How will they handle losing 40 parking spaces? Please take a moment to read the comments from Nextdoor Neighbors at the end of my letter and please take the time to reach out to those who live on Olympia Street.I would be happy to host a meeting with Council and Neighbors at my house or we could meet at City Hall.At the Open House last night Joannie and Steve were in attendance and had the opportunity to talk with residents. Executive Summary Golden Valley Council/Manager Meeting July 9, 2019 Agenda Item 2. Golden Valley Community Foundation Update Prepared By Tim Cruikshank, City Manager Summary According to the Memorandum of Understanding (MOU attached) between the City of Golden Valley and the Golden Valley Community Foundation (GVCF), the Council and representatives of the GVCF Board are to meet once annually to touch bases and see how things are going. At this meeting, the Council will discuss with representatives from the GVCF Board the following items along with other matters. 1 – Regional Solicitation of Social Service Interest 2 – MOU & Lease Amendment Attachments Memorandum of Understanding (4 pages) Office Lease Agreement with the Golden Valley Community Foundation (13 pages) Memorandum of Understanding Between City of Golden Valley and Golden Valley Community Foundation BACKGROUND At the July 2016 Council/Manager meeting, the City Council created a committee to evaluate opportunities for furthering the relationship between the Golden Valley Community Foundation ("Foundation") and the City of Golden Valley ("City"). Mayor Shep Harris, Finance Director Sue Virnig, Parks & Recreation Director Rick Birno, and City Manager Tim Cruikshank represented the City and Linda Loomis, Dean Penk, John Kluchka, and Jeffrey Prottas represented the Foundation. After meeting in August and October, the group created this document for consideration by the City Council and the Foundation's governing board. MISSION The mission of furthering the relationship between the City and Foundation is to increase and best leverage the Foundation's capacity to have a positive impact on the Golden Valley community through the services it provides and work it performs, and thereby improve the welfare of the community as a whole. It is understood that a positive and collaborative relationship between the City and Foundation increases the Foundation's capacity, which in turn benefits the City and the community. The Foundation uses philanthropy, community initiatives and funding support to address the changing needs and interests of GV neighbors and friends. PURPOSE The purpose of this document is to clarify the relationship between the City and Foundation. STATEMENT The City recognizes that the Foundation's work improves the general welfare of the Golden Valley community, reduces the administrative and financial burden on City government and results in delivery of services to the community that the City may not otherwise have the resources or capacity to deliver. The City believes in the role of a community foundation and respects the Foundation's history and accomplishments. The City appreciates the desire of the Foundation to strive to have an even greater impact in Golden Valley for the overall good and well-being of the community, residents, and businesses. OFFICE SPACE The City agrees to lease office space to the Foundation effective June 1, 2017. The space will be the area located across from the DMV in the lower level of City Hall. It is 19'2" by 12'Y or approximately 228 square feet. The 2016 annual market value of this office space is $ 18/sq. ft. or$4,104. This is net rent which includes taxes and utilities, as provided by the County Assessor. The Foundation will be responsible for its own office services and equipment, including phone number/system, computers, mailbox, office furniture, copier, fax, and the like. The Foundation will collaborate with the City on appropriate signage on and/or adjacent to the office door. The consideration to be provided to the City by the Foundation in return for the office space includes that the Foundation will be responsible for, in full or in substantial part, the Market in the Valley Farmers' Market (or similar program/event) between June and October and the annual Golden Valley Arts & Music Festival ( or similar program/event). The City believes these two events are important to the welfare of the community. If not for the Foundation's responsibility for these two events, the City would need to and would choose to operate these events itself, and the cost to the City of doing so would exceed the market value of the leased space. The City recognizes that the Foundation may now and in the future operate and provide additional events, programs and services that benefit the community beyond those two listed above. The office space will be provided to the Foundation under a formal lease agreement, with a month-to-month term and the City providing at least 90-days' notice prior to any termination. Terms of the lease shall address issues of access and insurance, along with other customary lease terms determined by the City. With regard to access, the Foundation will have access to City Hall during normal business hours. The City will set specific times for after-hours access and will control access to City Hall via electronic keycard forthese times. This will be done for safety and liability reasons. Access will only be allowed to City Hall for purposes of utilizing the Foundation's leased space. With regard to insurance, the Foundation must be insured and the City must be listed as an additional insured on the policy or in the form of a rider. BROOKVIEW COMMUNITY CENTER The City is developing a policy for the use of community space in the new Brookview Community Center ("Brookview") by private groups like the Foundation. The City expects the policy will generally provide that service organizations using the facility for not-for-profit uses will likely not pay a room rental fee. However, no outside food or beverage will be allowed to be brought in and therefore any food or beverage service would be required to be purchased from Brookview or one of its authorized vendors. COMMUNICATIONS/ADVERTISING The City will incorporate the Foundation into its Facebook page, website, publications and electronic billboard in the following manner: 1.The City website will include a link to the Foundation website on the "About Golden Valley" page and will include links to Market in the Valley and the Golden Valley Arts Music Festival on the "Community Events" page. Both events will also be included on the website City Calendar. On the website home page news feed, the City will promote Market in the Valley twice before opening day, once before closing day, and up to three times during the season for special event days at the Market. Promotion will consist of a brief description of the Market or event followed by a link to the Market in the Valley website. On the website home page news feed, the City will promote the Golden Valley Arts & Music Festival twice before the event. Promotion will consist of a brief story featuring event highlights followed by a link to the Golden Valley Arts & Music Festival website. 2.The City Facebook page will "Like" and "Follow" the Foundation Facebook page. The City will share Market in the Valley Facebook posts to the City Facebook page to promote Market in the Valley twice before opening day, once before closing day, and up to three times during the season for special event days at the Market. The City will share Golden Valley Arts & Music Festival Facebook posts to the City Facebook page to promote the Golden 'Valley Arts & Music Festival twice before the event. The City will select which event posts to share when multiple options are available, and may coordinate selections with the Foundation. 3. The City electronic billboard will promote Market in the Valley starting one month before opening day and throughout the season until closing day. The City electronic billboard will promote the Golden Valley Arts & Music Festival starting one month before the event. Other Foundation events will be promoted on the electronic billboard upon request by the Foundation as long as the event complies with the City's electronic billboard policy. 4. The City will list Market in the Valley and the Golden Valley Arts & Music Festival, with links to the respective websites, on the "Upcoming Events" page in the editions of Golden Valley CityNews that precede! the events. During the inaugural year of this agreement, the City will provide one news story about the agreement in CityNews as space allows. The City will provide space in its Recreation Activities Catalog to promote Market in the Valley and the Golden Valley Arts & Music Festival in the issue preceding each event. Promotions will be sized as space allows, and finished artwork must be provided by the Foundation. 5. Callers/customers to City Hall for the Foundation or its programs/events will be given the Foundation's contact information. There will be no interference with daily City administrative operations or administrative requests made of City staff by the Foundation. All contact related to new requests or coordination from Foundation representatives to city staff must be initiated through the City Manager's office. PUBLIC ART The City and Foundation will work collaboratively to create a process for the advancement of more public art within the community. To the extent any art installations involve expenditure of City funds or the installation is located on City property or public right of-way, the City shall have final approval on the art itself and its placement. EVENTS The Foundation shall support and/or carry out the following events (or similar program/event): Market in the Valley Farmers' Market, Golden Valley Arts & Music Festival (including the City's photo contest awards presentation as part of this event), and the Envision Award. MEMBERSHIP AND VOLUNTEER RECRUITMENT The City agrees to include on its Boards and Commissions application form a brief summary of Foundation opportunities and an authorization for the City to share an applicant's contact information with the Foundation for the purposes of promoting participation in the Foundation's Board or Teams. The form of the authorization will be determined by the City and an applicant's decision whether to provide such authorization will be voluntary. CITY FUNDING/GRANTS FROM FOUNDATION The City and Foundation will work collaboratively to streamline the process by which funds specifically donated to the Foundation for the purposes of funding a City project for example: park equipment) are delivered to the City. FUNDRAISING The City recognizes fundraising is a critical aspect of what the Foundation does. However, the City will not solicit funds on behalf of the Foundation, including through any of its communication tools. The Foundation acknowledges City officials will need to consider both real and perceived conflicts of interest arising from any involvement they may have in the Foundation's fundraising activities, and such conflicts may limit or prevent their participation in such activities. ANNUAL MEETING A meeting between the City and the Foundation Board representatives will occur at least annually at Council/Manager meetings designated by the City. TERMS The terms of this Memorandum are subject to annual review by both parties with any changes to be agreed upon by both parties in writing. Termination of the agreement may be initiated by either party and implemented after 90 days' written notice to the other party. IN WITNESS WHEREOF, this Memorandum of Understanding has been agreed to and executed by the duly authorized representatives of the City and the Foundation, effective as of Q W4gy, r;G , 2016. City4Gn Valley By: Tim y J. Cruikshank, City Manager Golden Valley Co unity Foundation By: l Dean Penk, Board Chairperson AMENDED OFFICE LEASE 1. PARTIES. This Office Lease (the “Lease”) is entered into effective as of March 7, 2017, by and between City of Golden Valley, a Minnesota municipal corporation (“Landlord”) and Golden Valley Community Foundation, a Minnesota nonprofit corporation (“Tenant”). 2. PREMISES. Landlord leases to Tenant and Tenant leases from Landlord that certain office space (“Premises”) crosshatched on the floor plan attached as Exhibit “A” to and made a part of this Lease, said Premises being agreed, for the purpose of this Lease, to have an area of 228 square feet of the building located at 7800 Golden Valley Road, Golden Valley, MN Building”). 3. TERM. The term of this Lease (“Term”) shall be month-to-month, commencing on June 1, 2017 (“Commencement Date”), provided, except as otherwise provided herein, the Landlord may terminate this Lease and the Term at any time and for any reason upon ninety (90) days’ prior written notice to Tenant. 4. POSSESSION. If Landlord permits Tenant to occupy the Premises prior to the Commencement Date, such occupancy shall be subject to all the provisions of this Lease. 5. RENT. The parties agree that the market rent for the Premises, as of the date hereof, is 4,104.00 per year, inclusive of taxes and utilities (“Cash Rent”). In lieu of paying such Cash Rent, Tenant agrees to provide the Landlord the following services during the Term (individually an “Agreed Service”, collectively, the “Agreed Services”): a) Management of and responsibility for conducting, in full or substantial part, the community farmers’ market in Golden Valley, commonly known as “Market in the Valley”, occurring weekly between the months of June and October, inclusive; and b) Management of and responsibility for conducting, in full or substantial part, the annual community arts event in Golden Valley, commonly known as “Golden Valley Music and Arts Festival”. The parties agree that the annual market value of the Agreed Services to Landlord meets or exceeds the Cash Rent. Upon written request to Landlord, Tenant may request to provide Landlord other service(s) in lieu of the Cash Rent (“Offered Services”) in addition to or in replacement of one or more of the Agreed Services. Upon receipt of such request, Landlord shall have the right to accept or reject such Offered Services. If Landlord agrees to accept such Offered Services in addition to or in replacement of an Agreed Service, the parties shall execute an amendment to the Lease reflecting such agreement. 6. ACCESS. On the Commencement Date, the Landlord shall provide each of the Tenant representatives identified on Exhibit “B”, attached hereto (collectively “Tenant Representatives”), a key fob (collectively, the “Key Fobs”) to obtain access to the Premises and to obtain access to the Building during those afterhours specified on Exhibit “C”, attached hereto Afterhours”). The Landlord will provide the Tenant up to six (6) Key Fobs. Exhibit B may be revised from time to time, without need to amend this Lease, to reflect those Tenant 2 Representatives to whom the Landlord has delivered a Key Fob. The Afterhours are those hours that the Tenant may access the Building outside those hours the Landlord provides public access to the Building as described on Exhibit B, provided the Tenant may only access the Building during such Afterhours for the sole purpose of accessing the Premises. If the Tenant requires a replacement Key Fob or fails to return the Key Fobs as required herein, in addition to any other remedy, Landlord may impose a replacement charge. Tenant shall promptly inform the Landlord of any lost Key Fob. Tenant shall be responsible for all damage to the Building and the Premises, or property therein, due to unauthorized access to the Building or Premises as a result of the Key Fobs provided to Tenant. Upon the expiration or early termination of this Lease, Tenant shall return all Key Fobs to the Landlord. 7. USE. Tenant shall use the Premises for the purpose of office use and for no other purpose whatsoever. Tenant shall not store, handle, use, or dispose of hazardous materials at the Premises. Tenant shall not do or permit anything to be done in or about the Premises nor bring or keep anything in the Premises which will in any way increase the existing rate of or affect any fire or other insurance upon the Building or any of its contents, or cause cancellation of any insurance policy covering said Building or any part thereof or any of its contents. Tenant shall not do or permit anything to be done in or about the Premises which will in any way obstruct or interfere with: (i) the rights of other occupants of the Building, including Landlord and its invitees, agents and employees; (ii) the conduct of Landlord’s operations and affairs in the Building; or (iii) the public’s right to use and access the Building, as such public use and access rights are established by Landlord. Tenant shall not injure or annoy other occupants of or visitors to the Building, or use or allow the Premises to be used for any improper, unlawful or objectionable purpose, nor shall Tenant cause, maintain or permit any nuisance in, on or about the Premises. Tenant shall not commit or suffer to be committed any waste in or upon the Premises. This Lease grants the Tenant no right to use any portion of the Building other than the Premises. 8. COMPLIANCE WITH LAW. Tenant shall not use the Premises or permit anything to be done in or about the Premises which will in any way conflict with any law, statute, ordinance or governmental rule or regulation now in force or which may be enacted in the future collectively “Laws”). Tenant will, at its sole cost and expense, promptly comply with all Laws and with the requirements of any board of fire insurance underwriters or other similar bodies relating to or affecting the condition, use or occupancy of the Premises, excluding structural changes not related to or affected by Tenant’s authorized improvements or acts. Tenant shall, throughout the term of this Lease, and at its sole expense, keep and maintain the Premises in a clean, safe, and sanitary. 9. ALTERATIONS AND ADDITIONS. Tenant shall not make any alterations, additions or improvements to the Premises without the prior written consent of Landlord, and except as provided herein, any such alterations, additions or improvements including, but not limited to, wall covering, paneling and built-in cabinet work, but excluding movable furniture and trade fixtures, shall on the expiration or earlier termination of this Lease belong to the Landlord and shall be surrendered with the Premises. In the event Landlord consents to the making of any alterations, additions or improvements to the Premises, the same shall be made by Tenant at Tenant’s sole cost and expense, shall be performed in a good and workman like manner and in accordance with applicable laws, and any contractor or person selected by Tenant to make the 3 same must first be approved of in writing by the Landlord. Tenant shall, upon written demand by Landlord, at Tenant’s sole cost and expense, remove any alterations, additions, or improvements made by Tenant that are designated by Landlord to be removed, and Tenant shall repair any damage to the Premises caused by such removal prior to the expiration or earlier termination of this Lease. Tenant shall keep the Premises free from any liens arising out of any work performed, materials furnished or obligations incurred by Tenant. 10. REPAIRS. By taking possession of the Premises, Tenant shall be deemed to have accepted the Premises as being in good and satisfactory condition and as being suitable for Tenant’s intended purposes. Tenant shall, at Tenant’s sole cost and expense, keep the Premises in good condition and repair, ordinary wear and tear excepted. Tenant shall, upon the expiration or earlier termination of this Lease, surrender the Premises to the Landlord in the same condition as they were on the Commencement Date, subject to alterations approved by Landlord, reasonable wear and tear accepted. Before surrendering the Premises, Tenant shall remove all of it personal property and trade fixtures and such alterations or additions to the Premises made by Tenant as may be specified for removal in a written notice from Landlord given at the time of Landlord’s consent to the alteration or addition. If Tenant fails to remove its personal property and fixtures upon the expiration or earlier termination of this Lease, the same shall, at Landlord’s option, be removed from the Premises and stored at Tenant’s expense or be deemed abandoned and shall become the property of the Landlord. Tenant’s surrender obligations shall survive the expiration or early termination of this Lease. Landlord shall have no obligation whatsoever to alter, remodel, improve, repair, decorate or paint the Premises or any part thereof and the Tenant affirms that Landlord has made no representations to Tenant with respect to the condition of the Premises or the Building. Tenant waives the right to make repairs at Landlord’s expense under any Laws now or hereafter in effect. 11. ASSIGNMENT AND SUBLETTING. Tenant shall not assign its interest in this Lease or sublease any portion of the Premises without the Landlord prior written consent. Any attempted assignment or sublease in violation of this Lease is void. 12. HOLD HARMLESS. Tenant shall indemnify and hold harmless Landlord (and its officers, employees and agents) against and from any and all claims arising from Tenant’s (or any permitted subtenant’s or assignee’s) use of the Premises for the conduct of its business or from any activity, work, or other thing done, permitted or suffered by the Tenant in or about the Building, and shall further indemnify and hold harmless Landlord (and its officers, employees and agents) against and from any and all claims arising from any default in the performance of any obligation on Tenant’s part to be performed under the terms of this Lease, or arising from any act or negligence of the Tenant, or any officer, agent, employee, guest, or invitee of Tenant, and from all and against all costs, attorney’s fees, expenses and liabilities incurred in connection with any such claim or any action or proceeding brought in connection therewith, and, in any case, action or proceeding brought against Landlord by reason of any such claim. Tenant assumes all risk of damage to property or injury to person, in, upon or about the Premises, from any cause other than Landlord’s intentional misconduct, and Tenant waives all claims in respect thereof against Landlord. Landlord (and its officers, employees and agents) shall not be liable for (a) any damage to property entrusted to Landlord’s employees, nor for loss or damage to any property by theft or otherwise, nor for any injury to or damage to persons or property resulting from any cause whatsoever, unless caused by Landlord’s intentional misconduct, (b) loss of 4 business by Tenant, or (c) any latent defect in the Premises or in the Building. Tenant shall give prompt notice to Landlord in case of fire or other casualty, accidents, or items requiring maintenance, repair or replacement. 13. SUBROGATION. As long as their respective insurers so permit, Landlord and Tenant mutually waive their respective rights of recovery against each other for any loss insured by fire, extended coverage and other property insurance policies existing for the benefit of the respective parties. Each party shall obtain any special endorsement, if required by their insurer to evidence compliance with this waiver. 14. TENANT’S INSURANCE. a) Throughout the Term Tenant shall keep in full force and effect, at its expense, a policy of commercial general liability insurance with respect to the Premises and the business of Tenant, including bodily injury, personal injury, and property damage, in amounts of no less than $1,000,000 per occurrence, $2,000,000 aggregate using current ISO General Liability forms or equivalent, on an occurrence basis, naming the Landlord as additional insured. The preceding insurance limits shall not reduce Tenant’s liability under this Lease. b) Tenant shall, at its own costs and expense, maintain replacement cost insurance including (i) “all risk” coverage, with extended coverage endorsement, for the benefit of Tenant on all improvements within the Premises that Tenant is required to maintain, repair, and/or replace regardless of whether or not Tenant owns such improvements, and (ii) damage or loss to furniture, fixtures, equipment, machinery, goods, supplies or personal property which Tenant may bring upon the Premises or which may be furnished to Tenant by Landlord or any third party. c) All of Tenant’s insurance policies shall be maintained with a carrier licensed to issue insurance in Minnesota and with an A rating or higher. d) Tenant’s insurance policies shall provide that thirty (30) days written notice must be given to Landlord prior to cancellation thereof. Tenant shall furnish to Landlord proof of Tenant’s insurance policies, satisfactory to Landlord, prior to taking possession of the Premises and by January 15 of each calendar year during the Term. In addition, upon Landlord’s request from time to time, Tenant shall provide copies of Tenant’s then-current insurance policies, Landlord shall be named as an additional insured for liability insurance policies, and an additional insured and loss payee for property insurance policies, as applicable. As often as such policy or policies shall expire or terminate, renewal or additional policies shall be procured by Tenant in a like manner and to like extent and Tenant shall deliver evidence of such insurance renewal to Landlord prior to any such expiration or termination. 15. UTILITIES AND SERVICES. Landlord shall be responsible for furnishing heat, air conditioning and electricity to the Premises during the Term. Landlord shall not be liable for, and Tenant shall not be entitled to, any reduction of rent or damages by reason of failure to 5 furnish any of the foregoing services or utilities when such failure is caused by accident, breakage, repairs, strikes, lockouts or other labor disturbances or labor disputes of any character, or by any other cause, similar or dissimilar. Except as provided in this Section, Tenant shall be responsible, at its own expense, for its own office services, furniture, furnishings and equipment, including, without limitation, phone number/system, internet, computers, mailbox, mail service, desks, chairs, file cabinets, copier, fax, and the like, at its own expense. Tenant shall be responsible for its own janitorial services. Tenant shall also be responsible for collecting, removing and disposing of its garbage and recycling from the Premises. Tenant may desposit such garbage and recycling in the designated dumpsters and containers provided by the Landlord located on the west side of the Building, provided only customary office waste and recycling materials may be deposited in the Landlord’s dumpsters and containers. 16. RULES AND REGULATIONS. Tenant shall observe and comply with the rules and regulations that Landlord shall adopt from time to time (“Rules”). Rules shall be binding upon Tenant upon written notice to Tenant. 17. ENTRY BY LANDLORD. Landlord reserves and shall all times have the right to enter the Premises, inspect the same, supply any service to be provided by Landlord to Tenant under this Lease, to post notices of non-responsibility, and to alter, improve or repair the Premises and any portion of the Building that Landlord deems necessary or desirable, without abatement of rent. Without limiting the foregoing, Tenant acknowledges and agrees the Landlord shall have the right to periodically enter the Premises in order to access, via the Premises, the elevator maintenance room for the Building. Tenant waives any claim for damages or for any injury or inconvenience to or interference with Tenant’s business, any loss of occupancy or quiet enjoyment of the Premises, and any other loss occasioned by Landlord’s activities in the Premises. Tenant acknowledges that Landlord shall retain a key or fob with which to unlock all of the doors in the Premises and Landlord shall have the right to use any and all means which Landlord may deem proper to open said doors in an emergency or in order to obtain entry to the Premises for the purposes described in this Section, all without liability to Tenant. Any entry to the Premises obtained by Landlord by any of said means or otherwise shall not under any circumstances be construed or deemed to be a forcible or unlawful entry into, or a detainer of, the Premises, or an eviction of Tenant from the Premises. Nothing in this Section shall impose a duty upon Landlord to perform any maintenance, repairs or alterations within the Premises unless specifically required elsewhere in the Lease. 18. CASUALTY. If the Premises or the Building are damaged in whole or in part by fire or other casualty, Landlord shall have the right to terminate the Lease on thirty (30) days’ notice to Tenant. Landlord shall not be required to repair any damage to any Tenant improvements, decoration, fixtures, furniture, floor covering, partitions, personal property or other property installed or located in the Premises by Tenant resulting from any such fire or casualty. Tenant shall not be entitled to compensation or damages from Landlord for loss of the use of the whole or any part of the Premises or Tenant’s personal property, or any inconvenience occasioned by such damage, repair, reconstruction or restoration. 19. PARKING AREAS. Tenant shall have a non-exclusive right to use, in common with the public, the Building’s public parking facilities, as they exist from time to time, subject to any rights, powers, and privileges reserved by Landlord under the terms of this Lease or under the 6 terms of any Rules. Landlord reserves and may exercise the following rights without affecting Tenant’s obligations under this Lease: (i) to make changes to the parking facilities; (ii) to close temporarily any of the parking facilities for maintenance purposes so long as reasonable access to the Premises remains available; and/or (iii) to limit or otherwise restrict Tenant’s use of the parking facilities as may be deemed reasonable in Landlord’s discretion. 20. SIGNS. Tenant may not install any sign, lettering, picture, notice or advertisement on or in any part of the Premises or the Building without Landlord’s prior written consent. Tenant shall not have the right to have any sign on the exterior of the Building. Any sign on the exterior of the Premises identifying the Premises as the Tenant’s office shall state that the Tenant is “an independent non-profit organization and not a department of or affiliated with the City Government of Golden Valley”, or words of similar import approved by the Landlord. 21. STATUS OF LANDLORD AND TENANT. The Landlord and Tenant are not intended to become partners or joint venturers and nothing herein shall be construed or applied to constitute the Landlord and Tenant as partners or joint venturers. Further, nothing herein, shall grant the Tenant any authority to act on behalf of Landlord, and the Tenant shall at all times make apparent to third parties that Tenant does not have authority to act on behalf of the Landlord. 22. USE OF BUILDING’S ADDRESS. The Tenant may use the following as the mailing address for the Premises: “7800 Golden Valley Road, Suite 100, Golden Valley, Minnesota 55427”. The Tenant shall not use the words “City Hall” in any printed or electronic materials in reference to the Tenants’ place of contact, office or business. All printed and electronic materials within the Tenant’s direction or control, including without limitations web pages, mailings and letterhead, that contain the address of the Premises as the Tenant’s place of contact, office or business shall include a statement that the Tenant is “an independent non-profit organization and not a department of or affiliated with the City Government of Golden Valley”, or words of similar import approved by the Landlord. 23. DEFAULT. The occurrence of any one or more of the following events shall constitute a default of this Lease by Tenant: (a) the vacating or abandonment of the Premises by Tenant; (b) the failure by Tenant provide the Agreed Services; (c) an assignment or subletting by Tenant in violation of this Lease; (d) failure by Tenant to observe or perform any of the covenants, conditions or provisions of this Lease to be observed or performed by the Tenant; (e) the making by Tenant of any general assignment or general arrangement for the benefit of creditor(s); (f) the filing by or against Tenant of a petition to have Tenant adjudged a bankrupt, or a petition for reorganization under any law relating to bankruptcy or the appointment of a trustee or a receiver to take possession of substantially all of Tenant’s assets located at the Premises or Tenant’s interest in this Lease; or (g) the attachment, execution or other judicial seizure of substantially all of Tenant’s assets located at the Premises or of Tenant’s interest in this Lease. 24. REMEDIES UPON DEFAULT. Upon default of this Lease by Tenant, Landlord may at any time thereafter, take possession of the Premises and any personal property located thereon, and shall otherwise have all the remedies permitted by law. If Tenant does not move out, Landlord may bring an eviction action. Should Landlord at any time terminate this Lease for any breach of this Lease by Tenant, in addition to any other remedies it may have, it may recover 7 from Tenant all damages it may incur by reason of such breach, including the cost of recovering the Premises and reasonable attorney’s fees. No remedy under this Lease shall be deemed exclusive. All remedies under this Lease shall, wherever possible, be cumulative with all other remedies in this Lease. 25. GENERAL PROVISIONS. a) Waiver. Waiver of any provision or default under this Lease must be in writing. No waiver of any provision of this Lease or default shall be implied from any failure of the other party to take any action on account of such default if such default persists or is repeated, and no written waiver shall affect any default other than the default specified in the express written waiver and only to the extent therein stated. One or more written waivers by Landlord or Tenant shall not be construed as a waiver of a subsequent breach of the same covenant, term or condition. The consent to or approval by Landlord of any act by Tenant requiring Landlord’s consent or approval shall not waive or render unnecessary Landlord’s consent to or approval of any subsequent similar act by Tenant. b) Notices. Any notices required or permitted to be served hereunder shall be given in writing and shall be effective upon its deposit in the United States mails, postage prepaid, addressed as follows: If to Landlord: City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 Attn: City Manager If to Tenant Golden Valley Community Foundation or to such other place as either party shall designate by notice to the other party. c) Headings. The headings in this Lease are not a part of this Lease and shall have no effect upon the construction or interpretation of any part of this Lease. d) Successors and Assigns. The terms, covenants and conditions of this Lease shall be binding upon and inure to the successors and permitted assigns of the parties. e) Recordation. Tenant shall not record this Lease. f) Prior Agreements. The Lease contains all of the agreements of the parties with respect to any matter covered by this Lease, and no prior agreements or understanding pertaining to any such matters shall be effective for any purpose. No provision of this Lease may be amended except by an agreement in writing signed by the parties or their respective successors in interest. This Lease shall not be effective or binding on any party until fully executed by both parties. 8 g) Invalid Provisions. The invalidity or unenforceability of any provision of this Lease shall not affect or impair the validity of any other provision. h) Limitations on Liability. Landlord is not liable under any circumstances for Tenant’s lost opportunities, revenue or income, or for consequential, special, punitive or indirect damages of any kind. Notwithstanding anything to the contrary herein, nothing in this Lease shall be deemed to constitute a waiver of any of the Landlord’s governmental immunity defenses and/or the maximum liability limits provided in Minnesota Statutes Chapter 466 or any other applicable law limiting the liability of Landlord. i) Choice of Law. This Lease shall be governed by the laws of the State of Minnesota. j) Lease Construction. The parties acknowledge that each has read this Lease, consulted with an attorney regarding its terms, and agrees with its terms as though that party had drafted this Lease itself. The parties agree that although this Lease was, by necessity, printed and assembled by Landlord and drafted by Landlord’s attorney, this Lease reflects the terms as agreed to by the parties and that if a term or provision of this Lease is considered ambiguous, neither party will be considered the draft person for the purpose of causing the terms of this Lease to be construed against that party. k) Counterparts. This Lease may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which shall constitute one and the same instrument. Delivery of an executed counterpart of a signature page of this Lease by facsimile transmission or electronic transmission (e.g., “pdf” or tif”) shall be effective as delivery of an original executed counterpart of this Lease. l) Exhibits. All exhibits referred to herein and attached hereto shall be deemed part of this Agreement. m) No Third Party Beneficiaries. This Agreement creates no rights in any third parties, except as specifically stated. SIGNATURE PAGE(S) ATTACHED] 9 IN WITNESS WHEREOF, the Landlord and the Tenant have caused this Lease to be executed in form and manner sufficient to bind them at law, as of the day and year first above written. Signed: Golden Valley Community Foundation, a Minnesota nonprofit corporation By: _____________________________ Print Name: ______________________ Its: _____________________________ Signed: City of Golden Valley, a Minnesota municipal corporation By ______________________________ Timothy J. Cruikshank, City Manager 10 EXHIBIT A FLOOR PLAN 11 attached) EXHIBIT B List of Key Fob Recipients As of October 9, 2018 Key Fob Identification Number Tenant Representative John Kluchka Dean Penk Linda Loomis 13 EXHIBIT C Building Hours Tenant shall have access to the Building on those days and during those hours Landlord makes the Building open to the public in accordance with its normal practices and procedures, which days do not include the following holidays: New Year’s Day Martin Luther King Day (3rd Monday in January) Presidents Day (3rd Monday in February) Memorial Day (last Monday in May) Independence Day Labor Day (first Monday in September) Veterans Day Thanksgiving Day (4th Thursday in November) and the day after Thanksgiving Day Christmas Eve Day (December 24th) Christmas Day (December 25th) In addition, Tenant shall have access to the Building, via the Key Fobs, during the following Afterhours, provided there shall be no access to the Building during Afterhours that fall on one of the above referenced holidays: Door Schedule: Sunday: 6:30am – 3:30pm Monday – Thursday: 5:00pm – 10:00pm Friday: 8:00am – 5:00pm (normal business hours) Saturday: 7:30am – 3:00pm Executive Summary Golden Valley Council/Manager Meeting July 9, 2019 Agenda Item 3. Rising TIDES Task Force Update Prepared By Kirsten Santelices Summary Rising TIDES Task Force Chair Joelle Allen and staff will present an update on the Rising TIDES Task Force and address any questions the Council may have. Executive Summary Golden Valley Council/Manager Meeting July 9, 2019 Agenda Item 4. Golden Valley Data Practices Policy Update Prepared By Kris Luedke, City Clerk Maria Cisneros, City Attorney Summary State Statute requires that all government entities in Minnesota adopt two policies about access to government data. The policies explain how members of the public can access government data. They also provide contact information for the staff members responsible for receiving and processing data practices requests for each City department. The City must update these policies by August 1 each year. Staff recommends replacing the current Golden Valley Data Practices policy and data inventory spreadsheet with the following documents: Golden Valley Data Practices Policy for Members of the Public. This policy explains the rights of the public to receive data. Golden Valley Data Practices Policy for Data Subjects. This policy explains the rights of data subjects to receive information about themselves. 2019 Data Inventory Spreadsheet. This document identifies and describes all private and confidential data maintained by the City. Staff developed these draft documents using model policies provided by the Minnesota Data Practices Office. Attachments Draft Golden Valley Data Practices Policy for Members of the Public (6 pages) Draft Golden Valley Data Practices Policy for Data Subjects (7 pages) Draft Golden Valley 2019 Data Inventory Spreadsheet (3 pages) Policy required by Minnesota Statutes, Sections 13.025 and 13.03 Page 1 City of Golden Valley Data Practice Policy for Members of the Public Right to Access Public Data This policy explains your rights as a member of the public to access and request copies of government data under the Minnesota Data Practices Act, Minnesota Statutes, chapter 13 (the “Data Practices Act”). Government data is a term that means all recorded information a government entity has, including paper, email, flash drives, CDs, DVDs, photographs, etc. The Data Practices Act presumes that all government data are public unless a state or federal law says the data are not public. The Government Data Practice Act provides that the City of Golden Valley must keep all government data in a way that makes it easy for you to access public data. You have the right to look at (inspect), free of charge, all public data that we keep. You also have the right to get copies of public data. The Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. If you would like private data about you, your minor child, or someone for whom you are the legal guardian, you should consult the City’s Data Practices Policy for Requests for Data about You and Your Rights as a Data Subject. How to Make a Data Request You can request to look at data or obtain copies of data that the City of Golden Valley keeps by making a written request. Make your written request for data to the appropriate individual listed in the Data Practices Contact List on page 3. You may make your written request for data by mail, fax, or email using the Data Request Form on page 5. If you choose not use to use the data request form, your written request should include: • A statement that you are making a request for public data under the Government Data Practices Act, Minnesota Statutes, Chapter 13. • A clear description of the data you like to inspect or have copied. • Instructions for delivering the data to you. You must state whether you would like to look at the data, receive copies of the data, or both. You are not required to identify yourself or explain the reason for your data request. However, we may need some information about you to respond to your request. (For example, if you request emailed copies, we will need your email address.) If you choose not to give us any identifying information, we will provide you with contact information so you may check on the status of your request. If we do not understand your request and have no way to contact you, we will not be able to process your request. How We Respond to a Data Request Upon receiving your request, we will process it.  If we do not have the data, we will notify you in writing as soon as reasonably possible. Policy required by Minnesota Statutes, Sections 13.025 and 13.03 Page 2  If we have the data but are not allowed to give it to you, we will notify you as soon as reasonably possible and state which specific law says we are not allowed to give it to you.  If we have the data and the data are public, we will respond to your request within a reasonable amount of time by doing one of the following: o arrange a date, time, and place for you to inspect data, for free, if your request is to look at the data; or o provide you with copies of the data as soon as reasonably possible. You may choose to pick up your copies or we will mail, email, or fax them to you. If you want us to send you the copies, you will need to provide us with an address, email address, or fax number. We will provide electronic copies (such CD‐ROM) upon request if we keep the data in electronic format. If you request copies, we may charge you a fee and require you to pre‐pay for your copies. Information about copy charges is below. If you do not understand the data (technical terminology, abbreviations, or acronyms), please tell the person who provided the data to you. We will give you an explanation if you ask. The Data Practices Act does not require us to create or collect new data in response to a data request, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request). If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, we are not required under the Data Practices Act to respond to questions that are not specific requests for data. Requests for Summary Data Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data. We will prepare summary data if you make your request in writing. We may require you to pre‐pay for copies and for the cost of creating the summary data. Upon receiving your written request (you may use the data request form on Page 5) we will respond within ten business days with the data or details of when the data will be ready and how much we will charge. Copy Costs – Members of the Public The City of Golden Valley charges members of the public for copies of government data. These charges are authorized under Minnesota Statutes, section 13.03, subdivision 3(c). We may require you to pay for your copies before we will give them to you. The charges below may vary when a charge is set by statute or rule. For 100 or fewer paper copies – 25 cents per page If you request 100 or fewer pages of black and white, letter or legal size paper copies, the charge is 25¢ for a one‐sided copy, or 50¢ for a two‐sided copy. Policy required by Minnesota Statutes, Sections 13.025 and 13.03 Page 3 Most other types of copies – actual cost The charge for most other types of copies is the actual cost of searching for and retrieving the data, and making the copies or electronically sending the data (e.g. sending the data by email). In determining the actual cost of making copies, we include employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot copy ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. If, based on your request, we find it necessary for a higher‐paid employee to search for and retrieve the data, we will calculate search and retrieval charges at the higher salary/wage. If possible, and upon request, we will provide you with an estimation of the total cost of supplying copies. Policy required by Minnesota Statutes, Sections 13.025 and 13.03 Page 4 City of Golden Valley Data Practices Contacts Responsible Authority & Data Practices Compliance Official Kris Luedke, City Clerk 763‐593‐8012 kluedke@goldenvalleymn.gov The following persons are officially designated by the Responsible Authority as “Designees” to be in charge of individual files or systems containing government data and to receive and comply with the requests for government data. Department Designees: City Clerk/Council Kris Luedke, City Clerk Phone: 763‐593‐8012 kluedke@goldenvalleymn.gov Building Inspections Shannon Dietrich, Administrative Assistant Phone: 763‐593‐3998 sdietrich@goldenvalleymn.gov City Manager’s Office (City Manager, Communications, Human Resources, Legal) Tomas Romano Phone: 763‐593‐3991 tromano@goldenvalleymn.gov Parks & Recreation Shelia Van Sloun, Administrative Assistant Phone: 763‐512‐2347 svansloun@goldenvalleymn.gov Finance Sue Virnig, Finance Director Phone: 763‐593‐8010 svirnig@goldenvalleymn.gov Planning Lisa Wittman, Administrative Assistant Phone: 763‐593‐3992 lwittman@goldenvalleymn.gov Fire Jill Lund, Administrative Assistant Phone: 763‐593‐8057 jlund@goldenvalleymn.gov Police Joanne Paul, Support Service Supervisor Phone: 763‐593‐8058 jpaul@goldenvalleymn.gov Golf Andrew Bromander Phone: 763‐512‐2316 abromander@goldenvalleymn.gov Public Works Erin Nielson, Administrative Assistant Phone: 763‐593‐3962 enielson@goldenvalleymn.gov Information Services Beth Yurchisin, IT Coordinator Phone: 763‐593‐3975 byurchisin@goldenvalleymn.gov Engineering Claire Huisman, Administrative Assistant Phone: 763‐593‐8027 chuisman@goldenvalleymn.gov Policy required by Minnesota Statutes, Sections 13.025 and 13.03 Page 5 7800 Golden Valley Road 763‐593‐8000 Golden Valley, MN 55427 FAX: 763‐593‐3969 www.goldenvalleymn.gov Data Request Form A. Completed by Requester (if you wish your name to be withheld, please send alternate contact info) REQUESTER NAME (Last, First, M.): DATE OF REQUEST: STREET ADDRESS: PHONE NUMBER: CITY, STATE, ZIP: SIGNATURE: You do not have to provide any of the above contact information. However, if you want us to mail/email you copies of data, we will need some type of contact information. In addition, if we do not understand your request and need to get clarification from you, without contact information we will not be able to begin processing your request until you contact us. DESCRIPTION OF INFORMATION REQUESTED: I am requesting access to data in the following way: choose one  Inspection  Copies  Both inspection and copies B. Completed by Department DEPARTMENT NAME: HANDLED BY: INFORMATION CLASSIFIED AS:  PUBLIC  NON‐PUBLIC  PRIVATE  PROTECTED NON‐PUBLIC  CONFIDENTIAL ACTION:  APPROVED  APPROVED IN PART (Explain below)  DENIED (Explain below) REMARKS OR BASIS FOR DENIAL INCLUDING STATUTE SECTION: COPYING CHARGES: IDENTITY VERIFIED FOR PRIVATE INFORMATION  NONE  IDENTIFICATION: Driver’s License, State ID, etc.  _____ Pages x $0.25 =  COMPARISON WITH SIGNATURE ON FILE  Special Rate: ___________________(explain)  PERSONAL KNOWLEDGE  OTHER:________________________________ AUTHORIZED SIGNATURE: Policy required by Minnesota Statutes, Sections 13.025 and 13.03 Page 1 City of Golden Valley Data Practice Policy for Requests for Data about You and Your Rights as a Data Subject This policy explains your rights as a data subject, and tells you how to request data about you, your minor child, or someone for whom you are the legal guardian. The Government Data Practices Act, Minnesota Statutes, Chapter 13 (the “Data Practices Act”) says that data subjects have certain rights related to a government entity collecting, creating, and keeping government data about them. You are the subject of data when you can be identified from the data. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc. Classification of Data about You The Government Data Practices Act presumes that all government data are public unless a state or federal law says that the data are not public. Data about you are classified by state law as follows: • Public data: Some data about you is classified under the Data Practices Act as public data. For example, your name on an application for a license from the City is public data. The Data Practices Act presumes that all government data are public unless a state or federal law says that the data are not public. We must give public data to anyone who asks. It does not matter who is asking for the data or why the person wants the data. • Private data: Some data about you is classified as private data. For example, an employee’s Social Security number is private data. We cannot give private data to the public. We can share your private data with you, with someone who has your permission, with our government entity staff whose job requires or permits them to see the data, and with others as permitted by law or court order. The following are examples of private data about you that we might have. • Confidential data: Some data about you is classified as confidential data. For example, your identity as mandated reporter of child abuse or neglect is confidential data. Confidential data have the most protection. Neither the public nor you can access confidential data even when the confidential data are about you. We can share confidential data about you with our government entity staff who have a work assignment to see the data, and to others as permitted by law or court order. Your Rights under the Government Data Practices Act The City of Golden Valley must keep all government data in a way that makes it easy for you to access data about you. We can collect and keep only those data about you that we need for administering and managing programs that are permitted by law. As a data subject, you have the following rights: • Access to Your Data You have the right to look at (inspect), free of charge, public and private data that we keep about you. You also have the right to get copies of public and private data about you. The Government Data Practices Act sets the amount we may charge for copies. You have the right to look at data, free of charge, before deciding to request copies. Policy required by Minnesota Statutes, Sections 13.025 and 13.03 Page 2 If you ask, we will tell you whether we keep data about you and whether the data are public, private, or confidential. As a parent, you have the right to look at and get copies of public and private data about your minor children (under the age of 18). As a legally appointed guardian, you have the right to look at and get copies of public and private data about an individual for whom you are appointed guardian. Minors have the right to ask the City of Golden Valley not to give data about them to their parent or guardian. If you are a minor, we will tell you that you have this right. We may ask you to put your request in writing and to include the reasons that we should deny your parents access to the data. We will make the final decision about your request based on your best interests. Minors do not have this right if the data in question are educational data maintained by an educational agency or institution. • When We Collect Data from You When we ask you to provide data about yourself that are not public, we must give you a notice. The notice is sometimes called a Data Practices or Tennessen Warning. The notice controls what we do with the data that we collect from you. Usually, we can use and release the data only in the ways described in the notice. We will ask for your written permission if we need to use or release private data about you in a different way, or if you ask us to release the data to another person. This permission is called informed consent. If you want us to release data to another person, you may use the consent form we provide. • Protecting your Data The Government Data Practices Act requires us to protect your data. We have established appropriate safeguards to ensure that your data are safe. • When your Data are Inaccurate or Incomplete You have the right to challenge the accuracy and completeness of public and private data about you. You also have the right to appeal our decision. If you are a minor, your parent or guardian has the right to challenge data about you. How to Make a Request for Your Data You may request to look at (inspect) data or obtain copies of data that we keep about you, your minor children, or an individual for whom you have been appointed legal guardian. You must make this request in writing. Make your request for data to the appropriate individual listed in the Data Practices Contacts on Page 5. You may make your request by mail, fax, or email, using the Data Request Form on Page 7. We recommend using the data request form included with this policy. If you choose not to use the data request form, your request should include: Policy required by Minnesota Statutes, Sections 13.025 and 13.03 Page 3 • A statement that you are making a request for public data under the Government Data Practices Act, Minnesota Statutes, Chapter 13. • A clear description of the data you like to inspect or have copied • Instructions for delivering the data to you. You must state whether you would like to look at the data, receive copies of the data, or both. • Identifying information that proves you are the data subject, or data subject’s parent/guardian. The City of Golden Valley may require proof of your identity before we can respond to your request for data. If you are requesting data about your minor child, you must show proof that you are the minor’s parent. If you are a guardian, you must show legal documentation of your guardianship. Please see the Standards for Verifying Identity included in this policy. If you do not provide proof that you are the data subject, we cannot respond to your request. How We Respond to a Data Request Once you make your written request, we will process it as follows: • If it is not clear what data you are requesting, we will ask you for clarification. • If we do not have the data, we will notify you in writing within 10 business days. • If we have the data, but the data are confidential or private data that are not about you, we will notify you within 10 business days and state which specific law says you cannot access the data. • If we have the data and the data are public or private data about you, we will respond to your request within 10 business days, by doing one of the following: o arrange a date, time, and place to inspect data, for free, if your request is to look at the data, or o provide you with copies of the data within 10 business days. You may choose to pick up your copies, or we will mail, email or fax them to you. We will provide electronic copies (such as CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on Page 4. We may require you to prepay for the copies. After we have provided you with access to data about you, we do not have to show you the data again for 6 months unless there is a dispute or we collect or create new data about you. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. Policy required by Minnesota Statutes, Sections 13.025 and 13.03 Page 4 In addition, we are not required under the Government Data Practices Act to respond to questions that are not specific requests for data. Copy Costs – Data Subjects The City of Golden Valley may charge you the actual cost for copies of government data about you. These charges are authorized under Minnesota Statutes, section 13.04, subdivision 3. You may be required to pay for the copies before we will give them to you. Actual Cost of Making the Copies In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. Policy required by Minnesota Statutes, Sections 13.025 and 13.03 Page 5 City of Golden Valley Data Practices Contacts Responsible Authority & Data Practices Compliance Official Kris Luedke, City Clerk 763-593-8012 kluedke@goldenvalleymn.gov The following persons are officially designated by the Responsible Authority as “Designees” to be in charge of individual files or systems containing government data and to receive and comply with the requests for government data. Department Designees: City Clerk/Council Kris Luedke, City Clerk Phone: 763-593-8012 kluedke@goldenvalleymn.gov Building Inspections Shannon Dietrich, Administrative Assistant Phone: 763-593-3998 sdietrich@goldenvalleymn.gov City Manager’s Office (City Manager, Communications, Human Resources, Legal) Tomas Romano Phone: 763-593-3991 tromano@goldenvalleymn.gov Parks & Recreation Shelia Van Sloun, Administrative Assistant Phone: 763-512-2347 svansloun@goldenvalleymn.gov Finance Sue Virnig, Finance Director Phone: 763-593-8010 svirnig@goldenvalleymn.gov Planning Lisa Wittman, Administrative Assistant Phone: 763-593-3992 lwittman@goldenvalleymn.gov Fire Jill Lund, Administrative Assistant Phone: 763-593-8057 jlund@goldenvalleymn.gov Police Joanne Paul, Support Service Supervisor Phone: 763-593-8058 jpaul@goldenvalleymn.gov Golf Andrew Bromander Phone: 763-512-2316 abromander@goldenvalleymn.gov Public Works Erin Nielson, Administrative Assistant Phone: 763-593-3962 enielson@goldenvalleymn.gov Information Services Beth Yurchisin, IT Coordinator Phone: 763-593-3975 byurchisin@goldenvalleymn.gov Engineering Claire Huisman, Administrative Assistant Phone: 763-593-8027 chuisman@goldenvalleymn.gov Policy required by Minnesota Statutes, Sections 13.025 and 13.03 Page 6 Data Request Form – Data Subjects Date of request: _____________ To request data as a data subject, you may be required to show a valid state ID, such as a driver’s license, military ID, or passport as proof of identity. I am requesting access to data in the following way:  Inspection  Copies  Both inspection and copies Note: inspection is free. You may be required to pay for copies before we will give them to you. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Contact Information Data subject name______________________________________________________________ Parent/Guardian name (if applicable)_______________________________________________ Address______________________________________________________________________ Phone number_____________________ Email address________________________________ Staff Verification Identification provided___________________________________________________________ We will respond to your request within 10 business days. Policy required by Minnesota Statutes, Sections 13.025 and 13.03 Page 7 Standards for Verifying Identity The following constitute proof of identity. • An adult individual must provide a valid photo ID, such as o a state driver’s license o a military ID o a passport o a Minnesota ID o a Minnesota tribal ID • A minor individual must provide a valid photo ID, such as o a state driver’s license o a military ID o a passport o a Minnesota ID o a Minnesota Tribal ID o a Minnesota school ID • The parent or guardian of a minor must provide a valid photo ID and either o a certified copy of the minor’s birth certificate or o a certified copy of documents that establish the parent or guardian’s relationship to the child, such as  a court order relating to divorce, separation, custody, foster care  a foster care contract  an affidavit of parentage • The legal guardian for an individual must provide a valid photo ID and a certified copy of appropriate documentation of formal or informal appointment as guardian, such as o court order(s) o valid power of attorney Note: Individuals who do not exercise their data practices rights in person must provide either notarized or certified copies of the required documents or an affidavit of ID. DATA MAINTAINED BY CITY OF GOLDEN VALLEY Name of Record, File or DataType Description DataClassification Citation forClassification Employee Work AccessAppointmentfilesAppointmentstovariouscouncilboards, commissions orcommittees Public/Private Minn. Stat. § § 13.43, 13.601 Certain employees on an asneededbasisaspartofspecificworkassignmentsAttorneyopinionsOfficialopinionsofcityattorneyPublic/Private Minn. Stat. § § 13.393, 13.39 Certain employees on an asneededbasisaspartofspecificworkassignmentsAuditReportsExternalBasedonprivatecompaniesforreviewoftaxpayments; orbasedoninternaloperations Non-Public Minn. Stat. § 13.37 Certain employees on an asneededbasisaspartofspecificworkassignmentsAuditReportsInternalBasedonprivatecompaniesforreviewoftaxpayments; orbasedoninternaloperations Non-Public Minn. Stat. § 13.392 Certain employees on an asneededbasisaspartofspecificworkassignmentsAutomaticPaymentPlanAuthorizationFormWithsupportingdocumentationPublic/Private Minn. Stat. § § 13.37 Certain employees on an asneededbasisaspartofspecificworkassignmentsBidsandproposalsResponsestorequestsforbidsandproposalsPublic/Private Minn. Stat. § 13.591 Certain employees on an asneededbasisaspartofspecificworkassignmentsBuildingPlansCommercial, industrial, residential Public/PrivateNon-public Minn. Stat. § § 13.37, subd. (1)(b), 541.051 Certain employees on an asneededbasisaspartofspecificworkassignmentsChecks (Accounts Receivable) Received from customers Public/Private Minn. Stat. § 13.37 Certain employees on an asneededbasisaspartofspecificworkassignmentsCivilLitigationFilesJudgments, settlements, releases, correspondence Public/PrivateConfidentialProtectednon-public Minn. Stat. § 13.39 Certain employees on an asneededbasisaspartofspecificworkassignments DATA MAINTAINED BY CITY OF GOLDEN VALLEY Name of Record, File or DataType Description DataClassification Citation forClassification Employee Work AccessCommunityDevelopmentBlockGrantApplicationsAnnualbreakdownofapplicationsandsupportingmaterials Public/Private Minn. Stat. § 13.462 Certain employees on an asneededbasisaspartofspecificworkassignmentsCreditCardReceiptsMerchantcopiesPublic/Private Certain employees on an asneededbasisaspartofspecificworkassignmentsCriminalLitigationFilesDocumentslitigationinvolvingthecityPublic/PrivateConfidentialProtectedNon-Public Minn. Stat. § § 13.393, 13.82 Certain employees on an asneededbasisaspartofspecificworkassignments Complaints By citizens about the use ofrealproperty Public/Private Minn. Stat. § 13.44 Certain employees on an asneededbasisaspartofspecificworkassignmentsAbsenteeballotapplicationAbsenteeballotapplicationPublic/Private Minn. Stat. § 203B.12 Certain employees on an asneededbasisaspartofspecificworkassignmentsBallotsVotedorrejectedPublic/Private Minn. Stat. § 13.37 City Clerk on an as neededbasisChecksReceivedfromcustomerssubmittedelectronicallyPublic/Private Minn. Stat. § 13.37 Certain employees on an asneededbasisaspartofspecificworkassignmentsInsuranceclaimsFiledbyoragainstthecityPublic/Private Minn. Stat. § 13.43 Certain employees on an asneededbasisaspartofspecificworkassignmentsFeewaiverformsForlowincomeparticipatesinParks & Recreation programs Private Minn. Stat. § 13.462 Certain P & R employees onanasneededbasisaspartofspecificworkassignmentsMailinglistsForprogramparticipantsPrivateMinn. Stat. § 13.548 Certain P & R employees onanasneededbasisaspartofspecificworkassignments DATA MAINTAINED BY CITY OF GOLDEN VALLEY Name of Record, File or DataType Description DataClassification Citation forClassification Employee Work AccessPhotographsPhotosretainedinaccordancewithitemrelatedtoinGeneralRecordsRetentionSchedule Public/Private Minn. Stat. § 13.82 Certain employees on an asneededbasisaspartofspecificworkassignmentsPropertyAcquisitionDeeds, contracts, correspondence, purchasevaluationdata, agreements PublicConfidentialProtectedNon-Public Minn. Stat. § § 13.44, 13.585 Certain employees on an asneededbasisaspartofspecificworkassignments Property Files Files involving landacquisitions, condemnations, land sales, lawsuits, etc. Public/PrivateConfidentialProtectedNon-Public Minn. Stat. § 13.39 Certain employees on an asneededbasisaspartofspecificworkassignments Real Property Appraisals Public/ Confidential Minn. Stat. § 13.44 Certain employees on an asneededbasisaspartofspecificworkassignmentsRegistrationformsForParks & Recreationprogramparticipants Public/Private Minn. Stat. § 13.57 Certain P & R employees onanasneededbasisaspartofspecificworkassignmentsRostersForParks & Recreationprogramparticipants Private Minn. Stat. § 13.57 Certain P & R employees onanasneededbasisaspartofspecificworkassignmentsSocialSecuritynumbersCollectedormaintainedonindividualsPrivateMinn. Stat. § 13.355 Certain employees on an asneededbasisaspartofspecificworkassignmentsResponsetodatarequestsDatacollectedinrespondingtorequestsfordatamaintainedbyCityofGoldenValley Public/Private Various Responsible AuthorityDataPracticesComplianceOfficial1099MiscellaneousIncome1099MiscellaneousIncomePublic/Private Minn. Stat. § 13.43 Certain employees on an asneededbasisaspartofspecificworkassignments REGULAR MEETING AGENDA Pages 1.Roll Call 2.Approval of Agenda 3.Approval of Minutes – Regular Meeting – April 16, 2019 4.Reimbursement of City Expenditures 5.Receipt of 2019 Financial Reports 6.North Wirth Redevelopment Area A.Consider Fourth Amendment to Private Development Agreement - GVEC Properties, LLC B.Amend PUD Talo 7.Adjournment July 16, 2019 – 6:30 pm Council Chambers Golden Valley City Hall 7800 Golden Valley Road DRAFT REGULAR MEETING AGENDA 1. Call to Order A. Pledge of Allegiance Pages B. Roll Call C. Annual Police Report D. Receive Brookview Award 2. Additions and Corrections to Agenda 3. Consent Agenda Approval of Consent Agenda ‐ All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes: 1. Council/Manager Meeting – June 11, 2019 2. City Council Meeting – July 2, 2019 B. Approval of City Check Register C. Licenses: 1. Approve Amendment to Under Pressure Brewer Liquor License Premise D. Minutes of Boards and Commissions: 1. Human Rights Commission – May 28, 2019 E. Bids and Quotes: 1. Award Contract DeCola Ponds B&C Improvement Project F. Agreements for 510 Cloverleaf Drive Streambank Stabilization G. Award for Infrared Radian Heat 4. Public Hearing A. Public Hearing – CUP – Adult Day Program – 2300 Nevada Ave N 5. Old Business 6. New Business All Ordinances listed under this heading are eligible for public input. A. PUD Minor Amendment – Xenia Apartments – 770 Xenia Ave S B. Amendment to the Development Agreement – Talo C. Approve Updated Data Practices Policy July 16, 2019 – Immediately following HRA Meeting Council Chambers Golden Valley City Hall 7800 Golden Valley Road DRAFT City of Golden Valley City Council Regular Meeting June 4, 2019 – 6:30 pm 2 6. New Business ‐ continued D. Review of Council Calendar E. Mayor and Council Communications 7. Adjournment DRAFT REGULAR MEETING AGENDA 1.Call to Order A.Pledge of Allegiance Pages B.Roll Call 2.Additions and Corrections to Agenda 3.Consent Agenda Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A.Approval of Minutes: 1.City Council Meeting – July 16, 2019 B.Approval of City Check Register C.Licenses: 1. D.Minutes of Boards and Commissions: 1. E.Bids and Quotes: 1. F.Pennsylvania Ave Pavement Repair/Rehab G.Submittal of Healthy Tree Canopy Grant to Hennepin County 4.Public Hearing A. 5.Old Business 6.New Business All Ordinances listed under this heading are eligible for public input. A.MOU with Garden Club and Pollinator Resolution B.Review of Council Calendar C.Mayor and Council Communications 7.Adjournment Aug 7, 2019 – 6:30 pm Council Chambers Golden Valley City Hall 7800 Golden Valley Road DRAFT REGULAR MEETING AGENDA Pages 1.Tobacco 21 2.Mid-Year Goal and Legislative Update 3.2020-2021 General Fund Budget Review 4.Council Review of Future Draft Agendas: City Council August 20, City Council September 3 and Council/Manager September 10, 2019 Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. Aug 13, 2019 – 6:30 pm Council Conference Room Golden Valley City Hall 7800 Golden Valley Road DRAFT