osrc-minutes-jul-22-197800 Golden Valley Road I Golden Valley, MN 55427 City 0�
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goldenl..Ive
Open Space of Recreation
Commission July 22, 2019 — 5:30 pm
Valley Room North
Brookview Golden Valley
316 Brookview Parkway S
REGULAR MEETING MINUTES
1. Call to Order
The meeting was called to order at 5:50 pm by Mattison.
2. Roll Call
Commissioners present: Roger Bergman, Cindy Carow-Schiebe, John Cornelius, Max Hyberger,
Kimberly Sanberg, Bob Mattison, Matthew Sanders, Dawn Speltz, and
Della Daml.
Commissioners absent: Kelly Kuebelbeck
Staff present: Rick Birno, Director of Parks and Recreation; Kirsten Santelices, Human
Resources Director; Greg Simmons, Recreation and Facilities Supervisor;
Mike Ward, Golf Maintenance Manager; Sheila Van Sloun,
Administrative Assistant; Joannie Clausen, Council Member; Gillian
Rosenquist, Council Member; Xeehnia Yang, Intern, and Taylor Vang,
Intern.
3. Agenda changes or Additions
None.
4. Approval of June 24, 2019 Minutes
MOTION moved by Bergman and seconded by Sanders to approve the June 24, 2019 meeting
minutes. Motion carried unanimously.
S. Introduce Summer BrookLynk Interns Taylor Vang and Xeehnia Yang and Capstone Presentations
Santelices introduced Interns Taylor Vang and Xeenhia Yang, who are working in Golden Valley for
the summer. Vang worked in the Golf Maintenance Department assisting with general maintenance
at Brookview Golf Course and Brookview Park. Yang worked in the Parks and Recreation Department
assisting with Guest Services at Brookview.
Interns provided information on their background and a recap of their experience with Golden
Valley. Their presentation also included suggested improvements for the Brookview operation and
the grounds.
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City of Golden Valley Open Space & Recreation Commission Regular Meeting Minutes 2
July 22, 2019 — 5:30 pm
6. Park Dedication Funding Clarification/Review
Birno gave a brief overview on how park dedication fees are generated and reviewed information
provided by the Golden Valley Planning Department. He said the City receives a 6% fee, which is up
from 2016 when the percentage was at 4%, when new development requires re -plating property in
the City. The funds are then used for the development of new park areas and improvements at
current parks and nature areas. He noted funds cannot be utilized for regular park maintenance.
Mattison expressed concern that new apartment and condominium complexes that do not require
re -plating are not subject to the fee and create new demand on the park system. Rosenquist
suggested reaching out to the City Manager and others about the issue.
7. Winter Trail Lighting at Brookview Golf Course — Partnership with Three Rivers Park District
Birno updated the Commission on a new partnership with Three Rivers Parks District. The
partnership includes adding solar LED trail lights to the mile long Brookview multiuse winter
recreation trail. The winter snow trail is used for cross-country skiing, skijoring, snowshoeing, fat
bikes, and winter walking. The trail starts and ends on the patio at Brookview, and thus far has not
had any lighting. This project is an experiment to test solar LED lighting on the recreation trail
through a number of winters to see how the new lighting technology performs in the severe
Minnesota winter weather conditions. Birno said both organizations are hopeful that lighting the trial
is successful, as it could have a significant impact on substantially reducing lighting installation and
operation costs throughout park areas and trails. New lights will be installed this fall and ready for
use when the winter snow arrives. Birno also noted how much he appreciates the support from
Three Rivers Park District with this project and all the joint ventures in Golden Valley.
8. Review Luce Line Trail Seasonal Issues East of Schaper Park
Mattison expressed concerns regarding trail conditions and ski traffic on the trail east of Schaper
Park during the winter months. Speltz mentioned the trail has been flooded for most of the
summer season and therefore not available for summer use as well.
Mattison then gave a brief overview of his concerns regarding the Luce Line Trail as it passes
through Theodore Wirth Park. He agreed that there has been continued flooding during the
spring, summer, and fall, and the winter trail access is not an option due to the winter cross-
country ski trails added by the Loppet group. Birno then updated the Commission on some of the
use parameters. Key information included Theodore Wirth Park is not operated by Golden Valley,
Three Rivers Park District (TRPD) officially closes all regional bike trails once winter sets in, and
signs them as use at your own risk. He also said the Minneapolis Park and Recreation Board
(MPRB) applies annually for permission from TRPD for the Loppet to add and groom ski trails on
the regional bike trail. Speltz noted the flooding issues are being worked on by MPRB staff,
however, at this point there has been little improvement.
City of Golden Valley Open Space & Recreation Commission Regular Meeting Minutes 3
July 22, 2019 — 5:30 pm
Commissioner Hyberger asked if TRPD routinely clears any of the trails during the winter season.
Birno responded that as far as he knew they do not. Birno mentioned staff has been working with
MNDOT on a trail connection from the Schaper Road intersection along the north side of Highway
55 to Theodore Wirth Parkway. This would provide a good alternative for year round bike
commuters. He went on to say the bridge over the railroad on Highway 55 is scheduled for
replacement in 2024, which would be the appropriate time to add the new trail connection.
Mattison and Birno used an aerial photo to show the location for the potential connection.
Mattison then noted this does not help the walkers who would like to access Theodore Wirth
Park from the Luce Line during the winter season. He mentioned that the trail opening is at least
35' wide and could accommodate an opening for walkers in addition to the ski trails. Birno
offered to organize an onsite trail meeting with representatives from Golden Valley, TRPD, MPRB,
and the Loppet. Birno said the meeting can be scheduled for this fall season and hopefully
develop some options that create access for all on the trail.
Commissioners continued to discuss alternative options for winter trail use. Commission agreed
they would like a meeting scheduled and information shared with TRPD staff. Mattison also
mentioned that a request should be made, as part of the permit process for the Loppet to use the
Luce Line, that snow on the trail should be removed from the Luce Line as soon as the snow
operation concludes in the spring to expedite the opening of the trail. Birno said he would share
information with TRPD.
9. Review and Discuss 10-year Brookview Building Capital Improvement Budget (CIP)
Birno distributed the CIP for review. He processed through the budget areas noting this is an
initial step in developing funds to keep the new Brookview functioning and looking great.
Commission asked how the Brookview CIP was funded. Birno responded that at this point the
goal is to use excess building revenues to fund the building CIP.
Speltz asked if any of the Brookview building revenue goes to the general fund like Golf. Birno
said it does not.
10. Commission and Staff Updates
A. Commission Updates
Mattison said GVGS cancelled Saturday tournament games due to rain and moved them all to
Sunday with extended play at Lions, Wesley, and Schaper.
Speltz asked about the algae issues at Rice Pond/Mary Hills. Birno said staff is working with
representatives from Three River Park District and the Bassett Creek Watershed District to
develop a plan on options for water quality improvement. A meeting will be scheduled in
September which will include concerned residents.
B. Brookivew 501h Anniversary Celebration Weekend
Birno reminded the Commissioners that the 50th Anniversary celebrations will take place Friday,
July 26-Sunday, July 28. Brookview Golf and Three One Six Bar + Grill will offer specials all
weekend.
City of Golden Halley Opera Space & Recreation Commission regular Meeti-g D 'inutes 4
July 22, 2019 — 5.30 om
C. Field Improvement Projects Begin
Birno said the project started late due to rain. It will include dugout and field improvements to
Lions, Wesley, and Schaper Parks, as well as drainage and grading adjustments. He said it should
be complete by the end of October. Sander$ suggested posting it on social media. Birno agreed
and said postcards will also be malled to surrounding homes.
D. Gearty Tennis Courts — Basketball Court Lines
Birno said Gearty tennis courts have been resurfaced. He added that Lions, Scheid, and Wesley
basketball courts received new lines, and that the Stockman Park basketball court and hoop
system will be replaced this fall.
E. Tennis Court Reports
Birno said the court evaluations are complete for Medley Park and Scheid Park and he will bring
them to the October meeting for commissioner review.
F. Bike Lane Update
Birno said the Council directed staff to make revisions to the plan that included the elimination of
the proposed bike lanes on Sandburg Road and that parking will be allowed on both sides of
Olympia Street. All other recommended bike lane improvements are moving forward.
G. No August Meeting
Rick reminded the Commissioners there is no meeting in August.
H. September Meeting
Rick reminded the Commissioners that the September meeting is the annual park tour and it will
begin at 5 pm.
Adjourn
MOTION moved by Bergman and seconded by Cornelius to adjourn at 8:30 pm.
4
\ Bob Mattison, Chair
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Sheila Van 5loun, Administrative Assistant