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2019-03-13Golden Valley • Crystal • New Hope AGENDA JOINT WATER COMMISSION March 13, 2019 —1:30 pm City Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Revised Minutes —January 9, 2019 Approved 3-0) February 6, 2019 Cancelled 3. Approve Highway Service Pump No 3 Replacement Agreement with Keys Well Drilling Company (Kakach) (Approved 3-0) 4. Approve Agreement Amendment #2, High Service Pump Replacement Agreement with Bolton & Menk (Kakach) (Approved 3-0) 5. Approve Water Supply Plan with the Minnesota Department of Natural Resources (Kakach) (Approved 3-0) 6. TAC Update. January 24, 2019 and February 28, 2019 (Kakach) 7. Other Business Next Scheduled Meeting April 3, 2019 8. Adjournment FE ) This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats f = may include large print, electronic, Braille, audiocassette, etc. 3 JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of January 2, 2019 The Golden Valley — Crystal — New Hope Joint Water Commission (JWC) meeting was called to order at 1:30 pm in the City of Golden Valley Council Chambers. Commissioners Present Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Tim Cruikshank, City Manager, Golden Valley Staff Present Joe Hansen, Utilities Supervisor, Golden Valley R.J. Kakach, Engineer, Golden Valley Randy Kloepper, Utilities Superintendent, Crystal Dave Lemke, Operations Manager, New Hope Jim Muellner, Utilities Maintenance Supervisor, New Hope Marc Nevinski, Physical Development Director, Golden Valley Mark Ray, Director of Public Works/City Engineer, Crystal Tim Kieffer, Public Works Maintenance Supervisor, Golden Valley Sue Virnig, Finance Director, Golden Valley Bernie Weber, Public Works Director, New Hope AApRroval of Revised Minutes — November 7 2018 Moved by McDonald seconded by Cruikshank to approve the revised minutes of the November 7, 2018 Joint Water Commission Meeting. Motion carried. Approve Resolution #19-01 Designating Depositories for Joint Water fund Commissioner McDonald introduced the following resolution and moved its adoption: RESOLUTION 19-01 RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS The motion for the adoption of the foregoing resolution was seconded by Commissioner Cruikshank and upon a vote being taken thereon, the following voted in favor thereof: Norris, McDonald, and Cruikshank; and the following voted against the same; none; whereupon said resolution was declared duly passed and adopted; signed by the Chair and their signature attested by the Vice Chair. Approve Resolution #19-02 Making Annual Elections for the 2019-2020 Insurance Polic Commission Cruikshank introduced the following resolution and moved its adoption: RESOLUTION 19-02 RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2019-2020 INSURANCE POLICY The motion for the adoption of the foregoing resolution was seconded by Commissioner McDonald and upon a vote being taken thereon, the following voted in favor thereof: Norris, McDonald, and Cruikshank; and the following voted against the same; none; whereupon said resolution was declared duly passed and adopted; signed by the Chair and their signature attested by the Vice Chair. Joint Water Commission January 9, 2019 Page 2 of 2 Approve Contract with MMRK Certified Public Accountants to perform December 31, 2018 Audit Staff stated MMRK consistently provides good rates and reported a 2% increase or $200 on the contract amount which is exactly what was budgeted. This is the same increase as in 2017. Staff stated that the rate remains low due to bundling of services and that there will be a Request for Proposal in two years. Moved by McDonald seconded by Cruikshank to approve the contract with MMRK Certified Public Accountants to perform the December 31, 2018 audit. Motion carried North Tower Project for New Hope Update Staff reported Rachel Contracting work is complete and still $3,000 under the contract amount. No action is required at this time. TAC Update No December TAC Meeting Staff reported they will be meeting this month to review the 2019 CIP projects specifically to prioritize the projects. Other Business Next Scheduled Meeting February 6, 2019 Commissioner McDonald will not be attending Adournment Moved by Cruikshank seconded by McDonald to adjourn meeting. Motion carried. Chair Norris adjourned the meeting at 1:30 pm. f V&a ChYf Anne Norris ATTEST: Sue Schwalbe, Recording Secretary Resolution 19-01 January 9, 2019 Commissioner McDonald introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS BE IT RESOLVED by the Joint Water Commission of the Cities of Golden Valley, Crystal, and New Hope that the following are named as depositories for funds on deposit as provided in the Laws of the State of Minnesota: Wells Fargo Golden Valley US Bank Golden Valley 4M Fund BE IT FURTHER RESOLVED that the following signatories or alternates are authorized to sign on checks drawn on funds deposited: General Checking: Joint Water Chair Anne Norris Alternate: Joint Water Vice Chair Kirk McDonald BE IT FURTHER RESOLVED that the following shall be authorized to make investments of Joint Water Funds and shall be authorized to deposit the principal of said investments in the above named depositories and beneficial to the Joint Water Commission: Joint Water Chair, Golden Valley's Finance Director; Golden Valley Accounting Coordinator. A , '�e Norris, Chair ATTEST: Kirk McDonald, Vice Chair The motion for the adoption of the foregoing resolution was seconded by Cruikshank and upon a vote being taken thereon, the following voted in favor thereof: Cruikshank, McDonald, Norris and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted, signed by the Chair and her signature attested by the Commissioner. Resolution 19-02 January 9, 2019 Commissioner Cruikshank introduced the following resolution and moved its adoption: RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2019-2020 INSURANCE POLICY WHEREAS, the Golden Valley -Crystal -New Hope Joint Water Commission must declare whether or not to waive the statutory limits on tort liability established by Minnesota Statutes 456.04, and WHEREAS, the Golden Valley -Crystal -New Hope Joint Water Commission insurance period begins August 1, 2019, through July 31, 2020. NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the Golden Valley -Crystal -New Hope Joint Water Commission that it does not waive the statutory limits on tort liability established by Minnesota Statutes 466.04 for the 2019-2020 insurance policy. Anne Norris, Chair ATTEST: Kirk McDonald, Vice Chair The motion for the adoption of the foregoing resolution was seconded by Commissioner McDonald and upon a vote being taken thereon, the following voted in favor thereof: Cruikshank, McDonald, Norris and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted, signed by the Chair and their signature attested by the Vice Chair. city ai f gotae! AAcMORANn"M Physical Development Department valley 763-593-8030 / 763-593-3988 (fax) Date: March 13, 2019 To: Joint Water Commission From: Jeff Oliver, PE, City Engineer Subject: Golden Valley Pump and Motor Replacement Project Award Memo (#65-17, City Project #18-08) The Joint Water Commission Technical Advisory. Committee (JWC TAC) Staff solicited bids for replacement of a pump and motor, and two valves at the Golden Valley pumphouse. The following two bids were received: Keys Well Drilling Company $189,500 Bergerson Caswell, Inc. $220,640 The bid includes replacing two 12-inch valves and the motor and pump for Pump #3 at the Golden Valley pumphouse. Funding for this project is included in the 2019-2023 JWC CIP (#16- 001 & #14-027) in the amounts of $120,000 and $180,000 respectively. Due to the lead time on the ball valve that is being replaced (26 weeks), the JWC issued a Letter of Intent on February 4, 2018 (copy attached) to the valve manufacturer to begin the process of manufacturing a valve for the JWC. The JWC TAC has reviewed the two bids and recommends awarding the contract to Keys Well Drilling Company. Recommended Action Award the Golden Valley Pump and Motor Replacement Project to Keys Well Drilling Company in the amount of $189,500. G:\PROJECTS\JWC Pump and Motor Replacement (18-08)\Golden Valley Pump and Motor Repalcement Award Memo.docx Golden Valley • Crystal • New Hope March 13, 2019 Keys Well Drilling Company 1156 Homer Street St. Paul, MN 55116-3232 Subject: Joint Water Commission High Service Pump No 3 Replacement On March 13, 2019, the Joint Water Commission awarded the High Service Pump No 3 Replacement Project #18-08 to Keys Well Drilling Company. Attached are two contracts for signature. Please sign the agreements, attach your insurance requirements, performance bond, and mail all to the City of Golden Valley using the attached mailing label. Upon receipt and review of insurance documents, you will be mailed a fully executed contract. If you have questions, please contact R.J. Kakach at 763-593-8043 akach eoldenvalleymn.gov Sincerely, Anne Norris Joint Water Commission Chair Enclosures GAPROJECTSUWC Pump and Motor Replacement (18-08)\Correspondence iiJJ `l D C S F'SG.4F;4� fOr.i r9h"R,.'„T C4:'-•!di' ?S C;,F. ETTEF NOTICE OF AWARD _= y Date of Issuance: March 13, 2019 Owner: City of Golden Valley, Minnesota Owner's Contract No.: Engineer: Bolton & Menk, Inc. Engineer's Project No.: R22.116450 Project: High Service Pump No. 3 Replacement Contract Name: High Service Pump No. 3 Replacement Golden Valley, MN Golden Valley, MN Bidder: Keys Well Drilling Company Bidder's Address: 1156 Homer Street, St. Paul, MN 55116 TO BIDDER: You are notified that Owner has accepted your Bid dated February 14, 2019 for the above Contract, and that you are the Successful Bidder and are awarded a Contract for: High Service Pump No. 3 Replacement, Golden Valley, MN The Contract Price of the awarded Contract is: $189,500.00 Three (3) unexecuted counterparts of the Agreement accompany this Notice of Award, and one copy of the Contract Documents accompanies this Notice of Award, or has been transmitted or made available to Bidder electronically. © a set of the Drawings will be delivered separately from the other Contract Documents. You must comply with the following conditions precedent within 15 days of the date of this Notice of Award: 1. Deliver to Owner three (3) counterparts of the Agreement, fully executed by Bidder. 2. Deliver with the executed Agreement(s) the Contract security [e.g., performance and payment bonds] and Y - — insurance documentation as specified in the Instructions to Bidders and General Conditions, Articles 2 and 6. 3. Other conditions precedent (if any): Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited. Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Agreement, together with any additional copies of the Contract Documents as indicated in Paragraph 2.02 of the General Conditions. Owner: City oVolden Valley, Minnesota By: Title: Copy: Engineer Signature s E1CDC® C-530, Notice of Award. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. Page 1 of 1 CONTRACT NO. 18-08 CONTRACT FOR JOINT WATER COMMISSION HIGH SERVICE PUMP #3 REPLACEMENT PROJECT THIS AGREEMENT, entered into the 13th day of March, 2019 between the Crystal - Golden Valley -New Hope Joint Water Commission, a joint powers organization pursuant to Minn. Statute 471.59, hereinafter referred to as the JWC, party of the First Part, and Keys Well Drilling Company, a corporation, under the laws of Minnesota hereinafter called the Contractor, party of the Second Part. ARTICLE 1. The Contractor, for and in consideration of one dollar and other good and valuable considerations received including the payment, or payments herein specified, and by the JWC to be made, hereby covenants and agrees to furnish all materials, all necessary tools and equipment, and to do and perform all the work and labor necessary for JWC High Service Pump #3 Replacement Project #18-08 according to Plans and Specifications on file in the office of the Golden Valley Physical Development Department. The Plans and Specifications, the proposal of the Contractor and the Contractor's bond, the General Conditions and .the Special Provisions, together with this contract, shall together constitute the Contract documents, and herein are referred to as the Contract Documents. ARTICLE 2. The Contractor agrees to commence said work and conclude the same in accordance with the Proposal and Bid heretofore filed with the JWC and in accordance with the time schedule for commencement and completion of the work set forth in the Contract Documents, time being of the essence of this agreement, and to complete said work in every respect to the satisfaction and approval of the JWC. ARTICLE 3. The Contractor further agrees to make, execute and deliver to the JWC corporate surety bonds approved by the JWC, both in the sum of One Hundred Eighty Nine Thousand, Five Hundred Dollars and No Cents ($189,500.00) for the use of said Municipality and of all persons doing work on furnishing skill, tools, machinery or materials under or for the purpose of this Contract to secure the faithful performance and payment of the Contract by said Contractor and to be conditioned as required by law, and this contract shall not become effective unless and until said bonds have been received and approved by the JWC. ARTICLE 4. In consideration of the covenants and agreements stated above, the JWC agrees to pay the Contractor the sum stated in the Proposal or Bid of said Contractor. Installment payments, if any, on account of work done and materials furnished by said Contractor under this Contract and actually in place is said improvements, shall be made in accordance with the provisions of the General Contract conditions and final payment, therefore, shall be due and payable on or before ten (10) days after receipt by G:%PROJECTSIJWC Pump and Motor Replacement (18-08)1Agreements\JWC Contract Form.doc CONTRACT NO. 18-08 CONTRACT FOR JOINT WATER COMMISSION HIGH SERVICE PUMP #3 REPLACEMENT PROJECT IN WITNESS WHEREOF, both parties hereto have caused these presents to be signed on their respective behalf by their duly authorized offices and their corporate seals to be hereunto affixed the day and year first above written. THE CRYSTAL -GOLDEN VALLEY -NEW HOPE JOINT WATER COMMISSION BY Anne Norris, JWC Chair CONTRACTOR BY ITS BY ITS G:IPROJECTSIJWC Pump and Motor Replacement (18-08)1Agreements\JWC Contract Form.doc Section 00700-1 EXHIBIT A Elimination of Work Should any contract items be eliminated from the contract or any work be deleted or ordered termination on a contract item before completion of the construction unit, the contractor will be reimbursed for all costs incurred prior to notification, that are not the result of unauthorized work. Compensation will be made on the following basis: (1) The accepted quantities of work completed in accordance with the contract will be paid for at the contract prices. (2) For materials that have been ordered but not incorporated in the work, reimbursement will be made in accordance with the procedure set out below for surplus material. (3) For partially completed items, the accepted work will be paid for on the basis of a percentage of the contract bid price equal to the percentage of actual accomplishment toward completion of the item. In arriving at this percentage, the value of materials incorporated in the partially completed items will be considered to be the actual purchase price of the materials, plus transportation costs, to which will be added 15 percent of the sum thereof. (4) The contractor will also be reimbursed for such actual expenditures for equipment, mobilization, and overhead as the JWC considers directly attributable to the eliminated work and that are not recovered as part of the direct payment for the work. Payment for completed work at the contract prices and for partially completed work and materials in accordance with the above provisions, together with such other allowances as are made for fixed costs, shall constitute final and full compensation for the work performed as contract items that have been partially or totally eliminated from the contract. Payment for Surplus Material Payment for materials that have been ordered for the work, but that are not to be used because of cancellation of the contract or a portion thereof, because of an order to terminate the work before completion of the entire unit, or because the quantity ordered by the engineer was in excess of the quantity needed, will be made in accordance with the following provisions, unless the contractor or supplier elects to take possession of the surplus material without expense to the JWC: (1) Payment for surplus materials that have been purchased and shipped or delivered to the project will be made at the contract bid price when GAPROJECTSUWC Pump and Motor Replacement (18-08)1AgreementsWWC Contract Form.doc Section 00700-1 the pay item covers the furnishing and delivering of the material only- (2) When the contract bid price covers the furnishing and placing of the material, the JWC will take possession of the surplus materials that have been purchased and shipped or delivered to the project, or will order the material returned to the supplier for credit and will pay the contractor the actual purchase price of the material plus transportation costs, to which will be added 15 percent of the total thereof, and from which will be deducted any credits received by the contractor for materials returned. (3) Materials that have been ordered but have not been consigned for shipment will be paid for upon delivery the same as materials in transit or delivered only when the supplier is unwilling to cancel or modify the order such as in the case of materials requiring special manufacture, fabrication, or processing so as to be unsuitable for general use. In no case will payment for surplus materials exceed the contract bid price for the materials complete in place. The contractor shall furnish receipted invoices or an affidavit showing the purchase price and transportation charges on materials to be taken over by the JWC. Surplus materials that are taken over by.the JWC shall be delivered to the storage sites designated by the engineer. Except as provided above, no payment will be made to the contractor for any materials that are not incorporated in the work. Materials are to be ordered in the quantities needed unless a specific quantity is to be furnished by direct order of the engineer. No payment will be made for surplus materials that have not been inspected, tested, and accepted for use, nor will any payment be made for accepted materials that have not been properly preserved, stored, and maintained to the date on which they are delivered to the JWC. a GAPROJECTS6WC Pump and Motor Replacement (18-08)1Agreements\JWC Contract Form.doc �ES7' SEND A MUTUAL WSURANCE COMPANY Bond Number N/A Bid Bond KNOW ALL BY THESE PRESENTS, That We, Keys well Drilling Com an _ as Principal, and WEST BEND MUTUAL INSURANCE COMPANY, a corporation organized under the laws of the State of Wisconsin and having its principal office in Middleton, Wisconsin, in said State, as Surety, are held and firmly bound unto City of Golden Valley, MN as Owner, in the full and just sum of Five Percent f Amount i (s96 ) of amount bid for the payment whereof said Principal binds its heirs, administrators, and executors and said Surety binds itself, its successors and assigns firmly by these presents WHEREAS, said Principal has submitted to said Owner a bid or proposal for High Service Pump #3 Replacement, Golden Valley, MN NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that if within Sixty days hereof and in accordance with said proposal a contract shall be awarded to said Principal and the said Principal shall enter into a contract for said work and shall furnish bond with surety as required for its faithful performance then this obligation shall be void, otherwise remain in full force and virtue. Signed and Sealed this 14th day of February1 2019 Principal: Keys Well Drilling Company By: (SEAL) �; Name a Jeff Keys President Witness: f (�. f ;• ; Title Surety: West Be f Mutual Insu nce Co m any By: SEAL) Witness:i Name T ed: -in-f ct Title Agency Name: North Risk Partners Address: 2010 Centre Pointe Blvd. Mendota Heights, MN 55120 Phone Number: (651) 379-7800 MICHIGAN ONLY: This policy is exempt from the filing requirements of Section 2236 of the Insurance Code of 1956, 1956 PA 218 and MCL 500.2236. NB 0192 11 17 Page 1 of 1 PO Box 620976 1 Middleton, WI 53562 1 Phone: (608) 410-3410 1 Fax: (877) 674-2663 1 www.thesilverlining.com CORPORATE ACKNOWLEDGMENT STATE OF mimmOTA COUNTY OF RAMSEY On the 14th day of February 2019 before me personally appeared, Jeffrey W. Keys to me, who being duly sworn, did depose and say: that W/he resides in Cottage Grove, MN that s/he is the President of the Keys Well Drilling Company the corporation described in and which executed the foregoing instrument; thatit/he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the ka� is es of said corporation; and that 3dhe signed lusx1his NADINE G. KELLY , �I NOTARY PUBLIC-61INNESOTA GA T (` My Commission Expires Jan. 31, 2020 Notary Public r ACKNOWLEDGMENT OF CORPORATE SURETY STATE OF MINNESOTA COUNTY OF Dakota On the 14th day of FebruarV 2019 before me personally appeared, Ni cal P M _ C'nty to me known, who being duly sworn, did say: that s/he resides in Minnesota that s/he is the aforesaid officer or attorney in fact of west Bend Mutual Insurance Company a corporation, that the seal affixed to the foregoing instrument is the corporate seal of said corporation; and that said instrument as signed and sealed on behalf of said corporation by the aforesaid officer, by authority of its board of directors; and the of esaid officer acknowledged said instrument to be the free act and ee� of said corporation (SEAL);c.�.� Notary Public W PATRICIA MARIE ROWAN Notary Public Minnesota a�nua 31 2020 1 lEsi" BEND A MU7llAL INSURANCE COMPANY - Power of Attorney Know all men by these Presents, That West Bend Mutual Insurance Company, a corporation having its principal office in the City of West Bend, Wisconsin does make, constitute and appoint: Nicole M. Coty, Patricia M. Rowan, Erik Mueller, Litton E.S. Field, Jr. lawful Attorney(s)-in-fact, to make, execute, seal and deliver for and on its behalf as surety and as its act and deed any and all bonds, undertakings and contracts of suretyship, provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed in amount the sum of: $7,500,000 This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of West Bend Mutual Insurance Company at a meeting duly called and held on the 21 st day of December, 1999. Appointment of Attorney -in -Fact. The president or any vice president, or any other officer of West Bend Mutual Insurance Company may appoint by written certificate Attorneys -in -Fact to act on behalf of the company in the execution of and attesting of bonds and undertakings and other written obligatory instruments of like nature. The signature of any officer authorized hereby and the corporate seal may be affixed by facsimile to any such power of attorney or to any certificate relating therefore and any such power of attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the company, and any such power so executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the company in the future with respect to any bond or undertaking or other writing obligatory in nature to which it is attached. Any such appointment may be revoked, for cause, or without cause, by any said officer at any time. In witness whereof, the West Bend Mutual Insurance Company has caused these presents to be signed by its president undersigned and its corporate alto be hereto duly attested by its secretary th'. 1st day f arch, 2009. i.. Attest �e :,ORppRq Ja a J. Pa F': Kevin A. Steiner SEAL Chief Executive Officer! President State of Wisconsin County of Washington :"�• On the 1st day of March, 2009 before me personally came Kevin A. Steiner, to me known being by duly sworn, did depose and say that he resides in the County of Washington, State of Wisconsin; that he is the President of West Bend Mutual Insurance Company, the corporation described in and which executed the above instrument; that he knows the seal of the said corporation; that the seal affixed to said instrument is such corporate seal; that is was so affixed by order of the board of directors of said corporation and that he signed his name thereto by like order. p. D(%* * i NOTARY * :John F. l7uwell ce': PUBLIC Z Executive Vice President - Chief Legal Officer '9 ''2C` Notary Public, Washington Co. WI OFVVISG' . My Commission is Permanent The undersigned, duly elected to the office stated below, now the incumbent in West Bend Mutual Insurance Company, a Wisconsin corporation authorized to make this certificate, Do Hereby Certify that the foregoing attached Power of Attorney remains in full force effect and has not been revoked and that the Resolution of the Board of Directors, set forth in the Power of Attorney is now in force. Signed and sealed at West Bend, Wisconsin this 14th day of February 2019 Dale J. Kent Executive Vice President - Chief Financial Officer Notice: Reproductions are not binding on the company. Any'guestions concerning this Power of Attorney may be directed to the Bond Manager at NSI, a division of West Bend Mutual Insurance Company. 8401 Greenway Blvd. Suite 1100 1 P.O. Box 620976 1 Middleton, WI 53562 1 ph (608) 410-3410 1 www.thesilverlining.com QUALIFICATION OF BIDDER Keys Well Drilling Company 1156 Homer Street St. Paul, MN 55116-3232 State of Minnesota License: #1347 State of Wisconsin License #5746 Date Organized: 1890 Years doing business: 128 years Type of Work: Well drilling, well repair, pump installation, pump repair, ground water monitoring, abandonment. Bonding Company: Bearence Management Group, St. Paul, MN Officers of Corporation: Jeff Keys, President CWD/PI Doug Keys, Project Manager Nick Keys, Project Manager Municipal Pump Jobs Recenth Completed: ➢ Well #5 — Pump Repair o City of North St. Paul o Contact: Nick Fleischhacker — Public Works Director/ 651-747-2446 o nick.fleischhackeru:aiorthst aul.org o Value: $26,000 o Date Completed: Aug. 2017 ➢ Well #7 — Pump Repair o City of LeSueur o Contact: Mark Krenik — Water Superintendent 0 507-327-0394/ mkreWkgcityofflesueur.com o Value: $18,000 o Date Completed: April 2017 ➢ Well #4, 6 & WTP — Pump Repair o City of Fridley o Contact: Greg Kottsick 0 763-572-3565/ greg.kottsick@fridle=.gov o Value: $226,185.00 o Date Completed: March 2017 ➢ Well #9 — Pump Repair o City of Cottage Grove o Contact: Rick Alt o (651) 295-6782/ ralt&cottage- ove.org o Value: $43.388.00 o Date Completed: Jan. 2016 ➢ Well #8 — Pump Repair o City of Maple Grove o Contact: Jim Sadler — Utilities Supervisor 0 763.494.6370/ isadler@,maplegrovenm.gov o Value: $47,217.00 o Date Completed: March 2016 ➢ Well #7 & 8 — Pump Repair o City of Savage o Contact: Mike Khmers — Utility Services Superintendent o (952) 224-3442/ mklimers aJci.sav e.mn.us o Value: $96,060.00 o Date Completed: May & July 2016 Qualification of Bidder Page 2 ➢ Well #4 0 3M Company/ Woodbury o Contact: Mike Rogers o (651) 458-2293 o Value: $29,932.00 o Date Completed: July 2016 ➢ Well #8 — Pump Repair o City of South St. Paul o Contact: Bob Brown — Water Superintendent 0 651-554-3325/ bbrown@southstpaul.org o Value: $35,000 o Date Completed: Nov. 2016 ➢ Booster #1, 2 & 3 — Pump Repair o Midland Hills Golf Course o Contact: Mike Manthey — Course Superintendent 0 651-631-1545/ mmanthe midlandhillscc.or r o Value: $22,000 o Date Completed: Dec. 2016 ➢ Booster # 1, 2 & 3 — Pump Repair o Indian Hills Golf Course o Contact: Charlie Schultz 0 651-770-3091/ charlietunal9580a?iwon.com o Value: $15,000 o Date Completed: Feb. 2015 ➢ Well # 1 & 2 o Joint Water Commission o Contact: Joe Hansen — Utilities Supervisor 0 763-593-8038/ jhansen ,goldenvalleyMn.gov o Value: $114,900.00 o Date Completed: Nov. 2015 ➢ Well #3 — Pump Repair o City of Bayport o Contact: Mel Horak — Public Works Director 0 651-275-4410/ publicworks a�7ci.bWort.mn.us o Value: $12,000 o Date Completed: Nov. 2013 Equipment and Manpower Capabilities: 4 pump installation rigs; (1) R-12 & (1) R-20 for deep sets, various support vehicles, tractor -trailers, flatbeds, water trucks; welders, air compressors, power tools. 8 union journeymen, pump technicians with combined 110 years' experience. SECTION 00410 - BID FORM High Service Pump No. 3 Replacement City of Golden Valley Bolton & Menk Project No: R22.116450 ARTICLE 1 - BID RECIPIENT 1.01 This Bid is submitted to: City of Golden Valley 7500 Golden Valley Rd. Golden Valley, MN 55427 1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents. ARTICLE 2 - BIDDER'S ACKNOWLEDGEMENTS 2.01 Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for sixty (60) days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. ARTICLE 3 - BIDDER'S REPRESENTATIONS 3.01 In submitting this Bid, Bidder represents that: A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged: Addendum No. Addendum Date 1 2 B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfied itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work. D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings." R22.116450 - Golden Valley, MN BID FORM High Service Pump No. 3 Replacement PAGE 00410-1 E. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and any Site -related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder's safety precautions and programs. F. Bidder agrees, based on the information and observations referred to in the preceding paragraph, that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents. G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents. H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and confirms that the written resolution thereof by Engineer is acceptable to Bidder. I. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work. J. The submission of this Bid constitutes an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, and that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents ARTICLE 4 - BIDDER'S CERTIFICATION 4.01 Bidder certifies that: A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation; B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.0I.D.: 1. "corrupt practice" means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process; 2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non- competitive levels, or (c) to deprive Owner of the benefits of free and open competition; 3. "collusive practice" means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and R22.116450 - Golden Valley, MN BID FORM High Service Pump No. 3 Replacement PAGE 00410-2 4. "coercive practice" means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. E. Bidder has completed and executed the attached Responsible Contractor Verfication and Certification of Compliance Form (Section 00415) relating to Minn Statute 16C.285, "Responsible Contractor". ARTICLE 5 - BASIS OF BID 5.01 Bidder will complete the work in accordance with the Contract Documents at the lump sum prices shown in the attached Bid Schedule (Section 00411). ARTICLE 6 - TIME OF COMPLETION 6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement. 6.02 Bidder accepts the provisions of the Agreement as to liquidated damages. ARTICLE 7 - ATTACHMENTS TO THIS BID 7.01 The following documents are submitted with and made a condition of this Bid: A. Required Bid security in the form of a certified check, bank money order, or a bid bond (on the form attached). B. Section 00411 -Bid Schedule C. Section 00412 - Project References D. Section 00415 - Responsible Contractor Verification and Certification of Compliance ARTICLE 8 - DEFINED TERMS 8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions. SEE ATTACHED SECTION 00411— BID SCHEDULE R22.116450 - Golden Valley, MN BID FORM High Service Pump No. 3 Replacement PAGE 00410-3 BID SUBMITTAL 8.02 This Bid is submitted by: If Bidder is: An Individual Name (typed or printed): By: Doing business as: A Partnership Partnership Name: By: (Individual's signature) (Signature of general partner -- attach evidence of authority to sign) Name (typed or printed): A Corporation Corporation Name: _Kevs Well Dr'illin (SEAL) State of Incorporation Minnesota Typ General Business, rofessional, Service, Limited Liability): Name (typed or printed) Title: (CORPORATE SEAL)) Attest Date of Qualification to do-blusir 12 / 30 / 1959 R22.116450 - Golden Valley, MN High Service Pump No. 3 Replacement of authority to sign) Jeffrey W. Keys President in [State where project is located] is BID FORM PAGE 00410-4 A Joint Venture Name of Joint Venture: First Joint Venturer Name: By: (Signature of first venture partner - attach evidence of authority to sign) Name (typed of printed): Title: Second Joint Venture Name: By: (Signature of second venture partner - attach evidence of authority to sign) Name (typed or printed) Title: (Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.) Bidder's Business Address 1156 Honer Street Phone No. 651-646-7871 Fax No. 651-641-0216 E-mail SUBMITTED on February 14th 20 19 State Contractor License No.- 1347 [If applicable] R22.116450 - Golden Valley, MN BID FORM High Service Pump No. 3 Replacement PAGE 00410-5 (SEAL) (SEAL) SECTION 00411— BID SCHEDULE Bid Form for construction of: High Service Pump No. 3 Replacement Joint Water Commission (JWC) - Golden Valley, Minnesota The undersigned declares that the only persons or parties interested in this Bid as principals are as stated; that the Bid is made without any collusion with other persons, firms, or corporations; that he has carefully examined all the Contract Documents as prepared by Bolton & Menk, Inc.; that he has informed himself fully in regard to all conditions pertaining to the Work and the place where it is to be done, and from them the undersigned makes this Bid. The Bid price covers all expenses incurred in performing the Work required under the Contract Documents, of which this Bid Form is a part. Note: Bids shall include sales tax and all applicable taxes and fees. The Bidder has based the following Total Project Base Bid Price upon providing the equipment and materials of the encircled manufacturers as listed in the Equipment/Materials Schedule attached to this Bid Form. Should Bidder fail to indicate which named manufacturer his Total Project Base Bid Price is based upon, the Bidder will supply the first -named manufacturer's equipment/material. Bidder has also indicated substitute equipment/materials that he proposes to be utilized in place of the encircled manufacturers' equipment/materials, subject to the following: Allowance of "alternate" equipment does not constitute a waiver of the Specifications. If the Bidder desires to offer equipment by an "alternate" manufacturer instead of the "Basis of Bid" manufacturer, he shall indicate in the appropriate schedule the change in Lump Sum Base Bid of the "alternate" equipment. If a named "alternate" is shown on the bid form, the CONTRACTOR shall indicate the ADD/DEDUCT installed price. If the CONTRACTOR does not wish to supply a named "alternate" he shall indicate an installed deduct price of zero. If no installed deduct price is listed, the deduct price will be considered to be zero. No supporting documents are required for a named alternate. The OWNER reserves the right to accept or reject any or all named "alternates". The named alternates will be taken into consideration in the award of the CONTRACT. 2. In order that the Owner may determine if the proposed "alternate" manufacturer is a satisfactory substitute to that specified, the bidder shall submit one set of drawings, Specifications, full descriptive material, performance data and a detailed list of exceptions taken to the Specifications with the bid or to the ENGINEER in advance of the bid. Any revisions to structures, piping, mechanical, electrical, instrumentation and control or any other work necessary by such "alternate" equipment must be submitted for approval and the entire cost for such revisions shall be included in the installed price of "alternate." 3. The Engineer will review all proposed "Alternate" Manufacturer's equipment qualification submittals in a timely manner to determine conformance with the performance and technical requirements of this project. The Engineer will be the sole judge as to the comparative quality and suitability of such alternative equipment, products or other materials, and his/her decision shall be final. 4. If awarded a Contract on this project, all equipment items be guaranteed by the undersigned and his Surety to meet the performance requirements of the Contract Documents. 5. That all installed prices stated on the Equipment/Materials Schedule include the preparation and submittal of detailed drawings showing all modifications, if any, to the Contract Drawing necessary to accommodate such equipment and furthermore that all installed costs stated on the Schedule include complete operating installation, and the furnishing and installing of any and all R22.116450 — JWC, Golden Valley, MN ADDENDUM NO. 1 BID SCHEDULE High Service Pump No. 3 Replacement PAGE 00411-1 change or additions in structures, piping, buildings, mechanical and electrical work, accessories and controls, necessary to accommodate the equipment. 6. The naming of a manufacturer in this specification is not an indication that the manufacturer's standard equipment is acceptable in lieu of the specified component features. Naming is only an indication that the manufacturer may have the capability of engineering and supplying a system as specified. All exceptions to the specifications shall be indicated in the shop drawing. This Proposal is submitted after careful study of the plans and specifications and from personal knowledge of the conditions to be encountered at the project site, which knowledge was obtained from the undersigned's own sources of information and not from any official or employee of the OWNER. If a discrepancy appears between the written and the numerical, the written words will be used as the quoted price. If an error appears in an extension or the addition of items, the corrected extension or total of the parts shall govern. In accordance with the above understanding, the undersigned proposes to perform the Work, furnish all materials, and complete the Work in its entirety in the manner and under the conditions required for the Total Project Base Bid, Lump Sum Price listed on the following pages. BID of Keys We I Drilling CoMany (Name of Bidder) R22.116450 — JWC, Golden Valley, MN ADDENDUM NO. 1 High Service Pump No. 3 Replacement BID SCHEDULE PAGE 00411-2 Schedule of Prices for Construction of: High Service Pump No. 3 Replacement Joint Water Commission (JWC) - Golden Valley, Minnesota Bidder agrees to perform all of the work described in the CONTRACT DOCUMENTS for the following unit prices or lump sum: NOTE: BIDS shall include sales tax and all applicable taxes and fees. BIDDER must fill in the TOTAL PROJECT BASE BID PRICE. BIDDER must also fill out the EQUIPMENT/MATERIALS SCHEDULE as described on pages 00411-4 and 00411-5. The Total Project Base Bid shall include a construction allowance of Twenty^Thousand ($20.000.00) dollars. If the allowance is not required or fully used, the unused portion of the allowance shall be refunded to the OWNER. BID SCHEDULE A: PROJECT LUMP SUM BID PRICE * A. Construction of all facilities as shown on the Contract Drawings and as specified in the Contract Specifications for all work not included in Bid Schedule B. $ 119 500.00 ( One Hundered Ninteen Thousand Five Hundred --_ and No/100 DOLLARS) BID SCHEDULE B: PURCHASE PRICE FOR METAL SEATED BALL VALVE BIDDER agrees to submit a formal purchase order to DeZURIK/Vessco for $50,000 to purchase the 12-inch metal seated ball valve required for this project. B. Total Purchase Price for 12" Ball Valve: $50,0000 Thousand and no 100'h DOLLARS TOTAL. PROJECT BASE BID plus ALLOWANCE Mid Schedule A + Bid Schedule B + $20.000 Allowance *: 1. Bid Schedule A + $50,000 + $20,000 Allowance) $ 189,500.00 (One Hundred Eight Nine _Th_ cspad Ei ve pandred and No/ 100 DOLLARS) R22.116450 — JWC, Golden Valley, MN ADDENDUM NO. 1 BID SCHEDULE High Service Pump No. 3 Replacement PAGE 00411-3 * Note: Bid Schedule A (Project Lump Sum Bid Price) shall include patch painting (in accordance with Section 09900) all portions of the concrete/block wall or concrete ceiling damaged by work during the project and all unpainted or discolored portions of the wall and ceiling exposed by the work done. The objective being to have all portions of the concrete/block wall and concrete ceiling match their surrounding surface as close as practically possible. In the same manner, all motors, pump heads, process equipment and piping that is new or whose coating is impacted by the work (surfaces damaged or compromised or uncoated surfaces exposed) shall be painted, in accordance with Section 09900 and as approved by the Engineer/Owner, as part of the Project Base Bid. All costs associated with said surface preparation and painting shall be incidental to and included in the Total Project Base Bid Price. R22.116450 — JWC, Golden Valley, MN ADDENDUM NO. 1 BID SCHEDULE High Service Pump No. 3 Replacement PAGE 00411-4 EQUIPMENT/MATERIALS SCHEDULE INSTRUCTIONS A. Items in the following schedule have been designated as the major equipment and/or material items to be furnished. For each item, the Bidder must indicate which of the named manufacturer's equipment/material he intends to supply and upon which he developed his Total Project Base Bid Price. Such indication should be shown by circling the manufacturer's name. B. The Bidder shall encircle one, and only one, manufacturer's name for each item in the schedule. Should Bidder fail to indicate which named manufacturer his Total Project Base Bid Price is based upon, the Bidder will supply the first -named manufacturer's equipment/material. The prices for the circled equipment/materials schedule do not have to be furnished with the Bid. The lowest three bidders shall supply the equipment/material prices as requested by the ENGINEER. C. If the Bidder wishes to supply items by an un-named alternate manufacturer, he may propose a substitute manufacturer and indicate the amount by which his Total Project Base Bid Price may be reduced, if the substitution is acceptable to the Owner and Engineer. Substitute equipment/materials manufacturers will generally be considered provided that: 1. The substitute equipment is of equal quality, function and performance to the listed equipment item, and it will perform satisfactorily and continuously. In this case, it will be assumed that the cost to the Contractor, if the equipment proposed to be substituted is accepted, is less than the equipment named in the schedule, and, if the substitution is approved, the contract price shall be reduced a corresponding amount. The cost to be deducted from the Total Project Base Bid Price for acceptable substitute equipment shall be listed in the appropriate space on this equipment schedule. 2. The equipment or material proposed for substitution is superior in construction and efficiency to that named in the Contract. In this case, there may be no Total Project Base Bid Price reduction shown (indicated by a price of zero). 3. No substitute equipment will be considered unless, in the opinion of the Owner, it conforms to the Contract Drawings and Specifications in all respects, except for make and manufacturer and minor details. R22.116450 — JWC, Golden Valley, MN ADDENDUM NO. 1 BID SCHEDULE High Service Pump No. 3 Replacement PAGE 00411-5 I EQUIPMENT/MATERIALS SCHEDULE Specification Section and Basis of Bid Equipment/Material Name of "Alternate" Manufacturer Equipment Item Item (circle one — if not circled, and Amount of Deduct for first item will be used) I "Alternate" Manufacturer 11214 Vertical Turbine Pumps Fairbanks Morse j Aurora/Layne & Bowler Verti-Line Peerless oulds Flowserve **** END OF SECTION **** 1. 2. Installed Price Add/Deduct Installed Price Add/Deduct R22.116450 — JWC, Golden Valley, MN ADDENDUM NO. 1 BID SCHEDULE High Service Pump No. 3 Replacement PAGE 00411-6 SECTION 00412 - PROJECT REFERENCES Below is a listing of the most recent projects that meet the following minimum contractor qualifications: MINIMUM CONTRACTOR QUALIFICATIONS: The Bidder shall have experience as a General Contractor in the successful completion of at least one High Service Pump Replacement project within the last five (5) years. Contracting Agency cazg _ & oc, rA Z,11� I - Description of Work (indicate rehab or new construction) i7 CA 1&�_ High Service Pump Horsepower (hp) 1-15 t=��� % YAP Agency Representative L ,,e Ac,. ,r ' Title _U }.1: 3-j S q Phone86;r) DW - 1650 f Contract Completion Date ay l(7 2. Contracting Agency Description of Work (indicate rehab or new construction) C-ny High Service Pump Horsepower (hp) i Agency Representative Title L3"6) QZ Phon(X5)'500 'k3A' Contract Completion Date Contracting Agency r Description of Work (indicate rehab or new construction) �^1 High Service Pump Horsepower (hp) - �56 Agency Representative 5 5 G�N r ,l7- Title (4le:r,IrUti_,��Q� Phone(L5)7 Q'if-, 4 235 Contract Completion Date 0015 C 4. Contracting Agency C i 1:7r- Description of Work (indicate rehab or new construction) Z xin,-6 High Service Pump Horsepower (hp Agency Representative 14 Title i ) ti }y St Phone (r5� e i -S Contract Completion Date $Li fit{ **** END OF SECTION **** R22.116450 - Golden Valley, MN High Service Pump No. 3 Replacement PROJECT REFERENCES PAGE 00412-1 RESPONSIBLE CONTRACTOR VERIFICATION AND CERTIFICATION OF COMPLIANCE PROJECT TITLE: High Service Pump No. 3 Replacement - Golden Valley, MN Minn. Stat. § 16C.285, Subd. 7. IMPLEMENTATION. ...any prime contractor or subcontractor that does not meet the minimum criteria in subdivision 3 or fails to verify that it meets those criteria is not a responsible contractor and is not eligible to be awarded a construction contract for the project or to perform work on the project... Minn. Stat. § 16C.285, Subd. 3. RESPONSIBLE CONTRACTOR, MINIMUM CRITERIA. "Responsible contractor" means a contractor that conforms to the responsibility requirements in the solicitation document for its portion of the work on the project and verifies that it meets the following minimum criteria: (1) The Contractor: (i) is in compliance with workers' compensation and unemployment insurance requirements; (ii) is currently registered with the Department of Revenue and the Department of Employment and Economic Development if it has employees; (iii) has a valid federal tax identification number or a valid Social Security number if an individual; and (iv) has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. The contractor or related entity is in compliance with and, during the three-year period before submitting the verification, has not violated section 177.24, 177.25, 177.41 to 177.44, 181.13, 181.14, or 181.722, and has not violated United States Code, title 29, sections 201 to 219, or United States Code, title 40, sections 3141 to 3148. For purposes of this clause, a violation occurs when a contractor or related entity: (i) repeatedly fails to pay statutorily required wages or penalties on one or more separate projects for a total underpayment of $25,000 or more within the three-year period; (ii) has been issued an order to comply by the commissioner of Labor and Industry that has become final; (iii) has been issued at least two determination letters within the three-year period by the Department of Transportation finding an underpayment by the contractor or related entity to its own employees; (iv) has been found by the commissioner of Labor and Industry to have repeatedly or willfully violated any of the sections referenced in this clause pursuant to section 177.27; (v) has been issued a ruling or findings of underpayment by the administrator of the Wage and Hour Division of the United States Department of Labor that have become final or have been upheld by an administrative law judge or the Administrative Review Board; or (vi) has been found liable for underpayment of wages or penalties or misrepresenting a construction worker as an independent contractor in an action brought in a court having jurisdiction. Provided that, if the contractor or related entity contests a determination of underpayment by the Department of Transportation in a contested case proceeding, a violation does not occur until the contested case proceeding has concluded with a determination that the contractor or related entity underpaid wages or penalties;* Rev. 11-13-2014 RESPONSIBLE CONTRACTOR VERIFICATION R22.116450 — Golden Valley, MN AND CERTIFICATION OF COMPLIANCE High Service Pump No. 3 Replacement PAGE 00415-1 (3) The contractor or related entity is in compliance with and, during the three-year period before submitting the verification, has not violated section 181.723 or chapter 326B. For purposes of this clause, a violation occurs when a contractor or related entity has been issued a final administrative or licensing order;* (4) The contractor or related entity has not, more than twice during the three-year period before submitting the verification, had a certificate of compliance under section 363A.36 revoked or suspended based on the provisions of section 363A.36, with the revocation or suspension becoming final because it was upheld by the Office of Administrative Hearings or was not appealed to the office;* (5) The contractor or related entity has not received a final determination assessing a monetary sanction from the Department of Administration or Transportation for failure to meet targeted group business, disadvantaged business enterprise, or veteran -owned business goals, due to a lack of good faith effort, more than once during the three-year period before submitting the verification;* * Any violations, suspensions, revocations, or sanctions, as defined in clauses (2) to (5), occurring prior to July 1, 2014, shall not be considered in determining whether a contractor or related entity meets the minimum criteria. J (6) The contractor or related entity is not currently suspended or debarred by the federal government or f the state of Minnesota or any of its departments, commissions, agencies, or political subdivisions; and (7) All subcontractors that the contractor intends to use to perform project work have verified to the contractor through a signed statement under oath by an owner or officer that they meet the minimum criteria listed in clauses (1) to (6). J Minn. Stat. § 16C.285, Subd. 5. SUBCONTRACTOR VERIFICATION. I A prime contractor or subcontractor shall include in its verification of compliance under subdivision 4 a list of all of its first -tier subcontractors that it intends to retain for work on the project. If a prime contractor or any subcontractor retains additional subcontractors on the project after submitting its verification of compliance, the prime contractor or subcontractor shall obtain verifications of compliance from each additional subcontractor with which it has a direct contractual relationship and shall submit a supplemental verification confirming compliance with subdivision 3, clause (7), within 14 days of retaining the additional subcontractors. A prime contractor shall submit to the contracting authority upon request copies of the signed verifications of compliance from all subcontractors of any tier pursuant to subdivision 3, clause (7). A prime contractor and subcontractors shall not be responsible for the false statements of any subcontractor with which they do not have a direct contractual relationship. A prime contractor and subcontractors shall be responsible for false statements by their first -tier subcontractors with which they have a direct contractual relationship only if they accept the verification of compliance with actual knowledge that it contains a false statement. RESPONSIBLE CONTRACTOR VERIFICATION R22.116450 — Golden Valley, MN AND CERTIFICATION OF COMPLIANCE High Service Pump No. 3 Replacement PAGE 00415-2 Minn. Stat. § 16C.285, Subd. 4. VERIFICATION OF COMPLIANCE. A contractor responding to a solicitation document of a contracting authority shall submit to the contracting authority a signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in subdivision 3 at the time that it responds to the solicitation document. A contracting authority may accept a sworn statement as sufficient to demonstrate that a contractor is a responsible contractor and shall not be held liable for awarding a contract in reasonable reliance on that statement. Failure to verify compliance with any one of the minimum criteria or a false statement under oath in a verification of compliance shall render the prime contractor or subcontractor that makes the false statement ineligible to be awarded a construction contract on the project for which the verification was submitted. A false statement under oath verifying compliance with any of the minimum criteria may result in termination of a construction contract that has already been awarded to a prime contractor or subcontractor that submits a false statement. A contracting authority shall not be liable for declining to award a contract or terminating a contract based on a reasonable determination that the contractor failed to verify compliance with the minimum criteria or falsely stated that it meets the minimum criteria. CERTIFICATION By signing this document I certify that I am an owner or officer of the company, and I swear under oath that: 1) My company meets each of the Minimum Criteria to be a responsible contractor as defined herein and is in compliance with Minn. Stat. § 16C.285, 2)1 have included Attachment A-1 with my company's solicitation response, and 3) if my company is awarded a contract, I will also submit Attachment A-2 as required. Authorized Signature of Owner or Officer: I Printed Name: Jeffrey W Title: v f �- — Date: President c� 2.14.19 Company Name: Keys Well Drilling Ccnpany NOTE: Minn. Stat. § 16C.285, Subd. 2, (c) If only one prime contractor responds to a solicitation document, a contracting authority may award a construction contract to the responding prime contractor even if the minimum criteria in subdivision 3 are not met. RESPONSIBLE CONTRACTOR VERIFICATION R22.116450 — Golden Valley, MN AND CERTIFICATION OF COMPLIANCE High Service Pump No. 3 Replacement PAGE 00415-3 ATTACHMENT A-1 FIRST -TIER SUBCONTRACTORS LIST SUBMIT WITH PRIME CONTRACTOR RESPONSE PROJECT TITLE: Hi h Service Purrp No. 3 Replacement Minn. Stat. § 16C.285, Subd. 5. A prime contractor or subcontractor shall include in its verification of compliance under subdivision 4 a list of all of its first -tier subcontractors that it intends to retain for work on the project.... FIRST TIER SUBCONTRACTOR NAMES Name of city where company (Legal name of company as registered with the Secretary of State) I home office is located EIM - Electrical Installation & Mintenance Co. Fridley 5255 East Road Suite 208 °; Heineman Painting Inc. 135-323rd Ln NW Cambridge RESPONSIBLE CONTRACTOR VERIFICATION R22.116450 - Golden Valley, MN AND CERTIFICATION OF COMPLIANCE High Service Pump No. 3 Replacement PAGE 00415-4 ATTACHMENT A-2 ADDITIONAL SUBCONTRACTORS LIST PRIME CONTRACTOR TO SUBMIT AS SUBCONTRACTORS ARE ADDED TO THE PROJECT PROJECT TITLE: This form must be submitted to the Project Manager or individual as identified in the solicitation document. Minn. Stat. § 16C.285, Subd. 5.... If a prime contractor or any subcontractor retains additional subcontractors on the project after submitting its verification of compliance, the prime contractor or subcontractor shall obtain verifications of compliance from each additional subcontractor with which it has a direct contractual relationship and shall submit a supplemental verification confirming compliance with subdivision 3, clause (7), within 14 days of retaining the additional subcontractors.... ADDITIONAL SUBCONTRACTOR NAMES Name of city where company (Legal name of company as registered with the Secretary of State) home office is located RESPONSIBLE CONTRACTOR VERIFICATION R22.116450 — Golden Valley, MN AND CERTIFICATION OF COMPLIANCE High Service Pump No. 3 Replacement PAGE 00415-5 ADDITIONAL SUBCONTRACTOR NAMES (Legal name of company as registered with the Secretary of State) SUPPLEMENTAL CERTIFICATION FOR ATTACHMENT A-2 Name.of city where company home office is located By signing this document I certify that I am an owner or officer of the company, and I swear under oath that: All additional subcontractors listed on Attachment A-2 have verified through a signed statement under oath by an owner or officer that they meet the minimum criteria to be a responsible contractor as defined in Minn. Stat. § 16C.285. Authorized Signature of Owner or Officer: Title: Company Name: Keys Well Drilling Carpany Printed Name: Jeffrey W. Date: RESPONSIBLE CONTRACTOR VERIFICATION R22.116450 — Golden Valley, MN AND CERTIFICATION OF COMPLIANCE High Service Pump No. 3 Replacement PAGE 00415-6 Golden Valley • Crystal • New Hope DeZURIK, Inc. C/O Vessco, Inc. Chad Beltrand 8217 Upland Circle Chanhassen, MN 55317 Re: Golden Valley, MN HSP Valves Quote No. 115831—Joint Water Commission Project Dear Mr. Beltrand, The City of Golden Valley on behalf of the Joint Water Commission proposes the contractor for the High Service Pump No. 3 Replacement project (#18-08) issue a purchase order to DeZURIK/Vessco for the valve based on your proposal dated January 29, 2019. A formal purchase order will be issued to DeZURIK/Vessco for $50,000.00. This proposal is based on a contractor receiving the contract for work from the City on behalf of the Joint Water Commission. Please commence issuance of the submittals and ordering of the valve to allow a timely delivery of equipment. We look forward to working with you on this project. If there are any questions, please feel free to contact Steve Nelson with Bolton & Menk, Inc. at 651-968-6315. Sincerely, City of o en Valley, MN on behalf of the Joint Water Commission Anne [Norris [ Joint Water Commission Chair LVoint Water CommissionlCorres0raftLetter DBOLTON & MENK Real People. Real Solutions. October 2, 2018 Mr. RJ Kakach City of Golden Valley 7800 Golden Valley Road Golden Valley, Minnesota 55427 RE: Agreement Amendment High Service Pump Replacement Joint Water Commission (JWC) Dear Mr. Kakach: 7533 Sunwood Drive NW Suite 206 Ramsey, MN 55303-5119 Ph: (763) 433-2851 Fax. 17631427-0833 Bolton-Menk.com This Letter is to serve as an Amendment to the February 12, 2018 agreement for engineering services associated with high service pump (HSP) No. 3 replacement, for the Joint Water Commission (JWC), at the Golden Valley pump station. Background The project was initiated with the plan to include preliminary design related to flow meter replacement or electrical work. The associated budget is pasted below. Task Estimated Not -to -Exceed Fee HSP Replacement $9,000 Flow Meter Preliminary Design or Electrical Work $2,000 Total $11,000 Correspondence Regarding this Amendment: As we progressed, multiple options related to the flow meters and and valves were reviewed and it was determined that design of the valve replacement and electrical work was to be included as part of this project. The attached e-mail correspondence documents our agreement regarding this ammendment. Adiusted Fee: The proposed scope amendment, budget amendment and revised total estimated not -to -exceed fee are tabulated below. Scope Amendment: a) Complete the design of°the valve/piping replacements and electrical work. b Provide hourly assistance during construction. Budget Amendment: 1 $10,000 Revised Total: Estimated Not -to -Exceed Fee I $21,000 CAUsers\iodiog\Desktop\2019 GV HSP Agreement_Ammendment.dom Balton & Monk is an equal opportunity employer. Mr. RJ Kakach Agreement Amendment - HSP Replacement r October 2, 2018 Page: 2 This amendment to the original agreement shall be the basis of work by BMI on the project. If you are in agreement with the terms, please execute this Letter Agreement with proper signatures and return one copy to our office. We look forward to continued service to the JWC and Golden Valley. Respectfully submitted, BOLTON & MENTK, INC. zl4ell; �- , , QW Steven G. Nelson, PE Senior Project Manager Accepted this day of , 2018. Joint Water Commission, Golden Valley, Minnesota r� By YjjQQ Nam Y/� C/,� / J �W [ Title C:\Usem\stevene\Documents\HM[Twposab\JWC\2018 GV_HSP Agreement_Ammendment.docx Bolton & Menk is an equal o, portunity employer. DEPARTMENT OF NATURAL RESOURCES Minnesota Department of Natural Resources Ecological and Water Resources 1200 Warner Road St. Paul, MN 55106 February 26, 2019 City of Crystal Mark Ray, Public Works Director 4141 Douglas Road Crystal, MN 55422 City of Golden Valley Jeff Oliver, City Engineer 7800 Golden Valley Road Golden Valley, MN 55427 City of New Hope Bernie Weber 4401 Xylon Avenue North New Hope, MN 55428 RE: Water Supply Plan Approval, Joint Water Commission Gentlemen: The Department of Natural Resources (DNR) has completed our review of the revised Joint Water Commission water supply plan for the public water supply system that is obtains its water from the City of Minneapolis under DNR Water Appropriation Permit 1978-6216. After reviewing the Joint Water Commission water supply plan, I am pleased to advise you that in accordance with Minnesota Statutes, Section 103G.291, Subdivision 3, and on behalf of the Commissioner of the DNR, I hereby approve your water supply plan. We encourage the Joint Water Commission to complete the attached "Certification of Adoption" form. Please return the completed form to the DNR using e-mail as soon as the Joint Water Commission officially adopts the plan. Attached to this letter is a copy of a Water Supply Plan Review checklist containing remaining comments from both the DNR and the Metropolitan Council. These comments should be used to improve the Joint Water Commission water supply plan and improve the management of the Joint Water Commission water supply system. The Joint Water Commission has indicated that SCADA could be installed in the wells that are emergency sources of water. If SCADA is purchased by the Joint Water Commission, please ensure that the new SCADA system is capable of storing the water level information for each well, and can download that data into an Excel Spreadsheet. The DNR has noted that the water levels in nearby DNR Observation Wells (27011 and 27041) Minnesota Department of Natural Resources • Ecological and Water Resources 1200 Warner Road St. Paul, MN, 55106 appear to have long-term falling water levels. The DNR recommends that the water levels from the Joint Water Commission emergency wells should be obtained on a monthly or weekly basis. In addition to the comments above, the Metropolitan Council has requested that the following comments be sent to the Joint Water Commission: 1. The Joint Water Commission's water supply plan fulfills the Metropolitan Council minimum water supply requirements for the comprehensive plan, and the Council commends the Joint Water Commission for its commitment to sustainable water supply planning. 2. Going forward, the Metropolitan Council encourages the Joint Water Commission to expand its water conservation and efficiency program to help achieve the goals in the Master Water Supply Plan. Council staff are available to support these on -going efforts. 3. If changes are made to this water supply plan resulting from DNR's review of the plan or from changes during the full -comprehensive plan update — such as changes to population forecasts —the Joint Water Commission will need to provide the Council and the DNR with the updated information when it submits its 2018 comprehensive plan. 4. Within 30 days following the adoption of your community's local comprehensive plan, of which this local water supply plan is a part, please adopt and submit copies of the local controls identified in the plan to the Metropolitan Council as required by Minnesota Staautes 473.865. 5. If your city has any questions about the Council's review comments or prcess, please feel free to contact Ali Elhassan at (651) 602-1066. Thank you for your efforts in planning for the future of the Joint Water Commission water supply and for conserving the water resources of the State of Minnesota. If you have any questions or need additional assistance with the water supply plan, please contact DNR Hydrologist Sara Mielke at 651-259-5879, or Sara.Mielke@state.mn.us or me at (651) 259 — 5877. Sincerely, Joe Richter District Appropriations Hydrologist Minnesota Department of Natural Resources CC: Raya Esmaeili, Metropolitan Council Reviews Coordinator Ali Elhassan, Metropolitan Council Carmelita Nelson, DNR Water Supply Plan Coordinator Jeanne Daniels, EWR South District Manager Jason Spiegel, EWR Area Hydrologist Local Water Supply Plan Approval Checklist 2016-2018 Formerly called Water Emergency & Water Conservation Plan All sections of the plan must be completed in order for the plan to be approved. Name of Water Supplier Joint Water Commission, Permit 1978-6216 Date Plan Received by DNR January 3, 2019 Date of Review February 26, 2019 Name of Reviewer Joe Richter Plan Due Date October 15, 2017 Date of Met Council Review February 12. 2019 Name of Met Council Reviewer David Brown Is this plan approved? Yes ® No ❑ Are Metropolitan Council Requirements Addressed? Yes ® No ❑ Part 1. Water Supply System Description and Evaluation Green = Metropolitan Council Comments Red = Changes that must be made for the plan to be approved. Blue = DNR Comments. Prelim ✓ List = for a quick initial review to make sure the plan has all the necessary sections complete Prelim. Compliant/ Changes Met Section Description Comments/Important ✓ Acceptable Needed Council Comments are in Bold list Concern _ Analysis of Water Demand ® ® ❑ Intro Table 1 General Information ® ® ❑ I.A. Table 2 Historic Water Demand ® ® ❑ I.A. Table 3 Large Volume It's good to see that the Users residential use and commercial use even between communities Treatment and Storage Capacity Table 4 Water ® ® ❑ 1.B. Treatment Capacity & Process Table 5. Storage ® ® I.B. capacity ® ® ❑ I.B. Discuss current capacity vs. project 10 yr. demand Water Sources ® ® I.C. Table 6. Water The Joint Water Commission sources and status should install generators at the emergency water sources to ensure that they can be _ 1.C. Discuss limitation on operated during emergencies. ® ® ❑ emergency water source Future Demand Projections ® ® ❑ ❑ I.D. Discuss Water Use No comment. The discussion of trends water use trends provides information about the important controls on water use in the community. The Joint Water Commission should explain why the population has increased by only 2%, but the number of connections has increased by ® almost 5%. ® ❑ 1.1). Table 7. Projected No comment. The projections annual water are consistent with the system demand statement population i projections.. ® ® ❑ ❑ 1.1). Describe method to No comment. Enough detail was project water provided to recreate the demand calculation The DNR knows that the Met Council and the Joint Water Commission has agreed on the projected population. But why is the population going to increase by 8.8% during the nex- ten-years when it increased by only 2% during the last ten - years. Resource Sustainability ® ® ❑ 1.E. Table 8. Information about source water I.E. quality_ monitoring Table 9. Water level ® ® It is good to see that the Joint data Water Commission is using the water levels from nearby DNR observation wells as an indication of the water levels it aquifers. However, observatioi well 27011 appears to show falling water levels over the las 50 years. It would be wise for Joint Water Commission to consider installing a data logger and transducer in one of its wells to measure the water level in that location. ® ® ❑ ❑ I.E. Table 10. Natural 'No comment. Issues identified resource impacts in the Master Water Supply Plar were acknowledged It is good to see that Joint Watei Commission will partner with Minneapolis Water to deal with possible impacts to the Mississippi River and the endangered species in the river. It is also good to see that Joint Water Commission is gathering baseline information on the wetlands in the area for monitoring purposes. ® ® ❑ I.E. Table 11. Status of Wellhead Protection and Source Water Protection Plans ® ® ❑ ❑ I.F. Table 12. Adequacy No comment. The difference of Water Supply between the community's 2040 System projected demand and the capacity of the current system suggests that the water supply system is likely adequate in the future. It is good to see that the Joint Waters Commission is continuing to maintain and replace water towers, valves, and water mains. ® ® ❑ I.F. Table 13. Proposed No comment, based on the future information provided in Section installations/sources 1.F., Table 12. It is unusual to see that the Joini Water Commission communitie! are located in an area that is geographically higher than its neighbors. ® ® I.F. Anticipated need for No comment. Based on your alternative water assessment about the adequacy source Y/N of the water supply system, no information is needed here. ® ® ❑ I.F. If yes above, No comment, based on the complete Table 14. information provided in the row Alternative Water above. Sources The Joint Water Commission should list the wells that are the emergency sources of water for the communities. Part 2. Emergency Planning & Response Procedures Emergency Response Plan ® ® 2.A. Federal Emergency Plan Y/N ® ® 2.A. Table 15. Emergency Preparedness Plan contact information ® ® 2.13. Operational Contingency Plan Y/N ® ® 2.C. Do emergency records & maps exist & staff knowledge Y/N ® ® 2.C. Table 16. We commend the Joint Water Interconnections Commission for having an with other water interconnection with the City of supply systems in an Saint Louis Park. 2.C. emergency Table 17. Utilizing ® ® surface water as an alternative source ® ® ❑ 2.C. Describe additional We commend the Joint Water emergency measures Commission for indicating that the use of treated lake water or bottled water could be possible. Allocation & Demand Reduction Procedures 4 ® ® 2.C. Table 18. Water use priorities ® ® 2.C. Table 19. Emergency demand reduction conditions, triggers and actions ® ❑ ® 2.C. I Table 20. Plan to Joint Water Commission should inform customers consider other means of regarding communication during true conservation water emergencies, such as requests & water use making announcements in restrictions schools or e-mail notices or weekly mailings. Enforcement ® ❑ 2.C. Critical water ® deficiency restriction/official control in place Y/N ® ® ❑ 2.C. Does the public water supply utility, city manager, mayor, or emergency manager have standing authority to implement water restrictions Y/N Part 3. Water Conservation Plan Progress since 2006 ® ® 3.A. First WSP Y/N ® ® 3.A. If yes, describe The DNR commends the Joint conservation Water Commission for the practices that you are conservation practices that it already employs. implementing OR If no, complete Table 21 on Implementation ® 3.A. What are the results There should be a verbal from the actions in description of the result of the Table 21-how were conservation practices results measured? employed by the Joint Water Commission. Triggers for Allocation and Demand Reduction Actions ® ❑ ® 3.A. Table 22. Short and The Joint Water Commission long-term demand should have triggers and actions reduction conditions, identified for the Gov. orders. triggers and actions Conservation Objectives and Strategies ® ® ❑ ❑ 3.13. Is your ten-year The unaccounted-for water average (2005-2014) volume appears to be relatively unaccounted Water constant. It is very possible tha Use in Table 2 higher consistently measuring water than 10% Y/N supplier services use will decrease the unaccounted-for water volume. ® ❑ ® ❑ 3.B. Leak detection The Joint Water Commission monitoring schedule should conduct leak detection surveys of segments of the water system on a regular basis. ® ® ❑ ❑ 3.13. Date of most recent The DNR commends the Joint water audit & Water Commission for frequency conducting water audits on a yearly basis. ® ® ❑ 3.B. If Table 2 shows The DNR agrees that metering annual water losses water used by the supply over 10% or an services and more accurately increasing trend over metering the volume of water time, describe what obtained from Minneapolis will actions will be taken be important to reducing the to reach the <10% unaccounted-for water volumes loss objective and within what timeframe ® ❑ ® 3.13. Table 23. Information The Joint Water Commission about customer should follow AWWA meters recommendations to check residential meters every 10 years. This could be the source of a large volume of the _ Table 24. Water unaccounted-for water. ® ® 3.13. The AWWA also recommends source meters that source water meters be calibrated or replaced every 1-5 years ® ® 3.13. Is your average 2010- 2015 residential per capita water demand in Table 2 more than 75 GPD Y/N ® ® 3.13. Ave. residential per capita demand data ® ® ❑ Describe the water use trend ® ® 3.8. Table 25. Strategies The DNR recommends that the & timeframe to Joint Water Commission adopt reduce residential additional strategies from Table per capita demand 25 within the next ten years. ® ❑ ® 3.13. Table 26. Strategies The DNR recommends that the & timeframe to Joint Water Commission adopt reduce institutional, additional strategies from Table commercial 26 within the next ten years. industrial, & agricultural & non - revenue use demand ® ® 3.13. Describe the trend for each customer category; explain the reason(s) for the trends, and where trends are increasing. 3.6. ® ® ❑ Peak Day Demand Ratio & Calculate a ten year average (2005 — 2014) of the ratio of maximum day demand to _ 3.13. average day demand Current water rate ® ® ❑ data ® ® 3.13. Table 27. Rate structures for each customer category ® ® ❑ 3.6. Justification for Joint Water Commission should neutral or non- note that the benchmarks may conserving rates not be met during a dry period. ® ❑ ® 3.13. Table 28. Additional What is the regional surface strategies to Reduce water/groundwater effort that Water Use & Support the Joint Water Commission is Wellhead Protection participating in? ® ® 3.6. Measures of success Joint Water Commission should also look at reducing the total volume of water used during the next ten years. ® ® ❑ 3.6. Table 29. Regulations The DNR recommends that the for short-term Joint Water Commission adopt reductions in demand and long- additional strategies from Table term improvements 29 within the next ten years. in water efficiencies ® ® ❑ 3.13. Table 30. Retrofitting The DNR recommends that the programs Joint Water Commission partner with the Watershed Districts and the power companies to offer actual rebates for the purchase of rain barrels and energy efficient appliances. ® ® 3.B. Conservation Program success ® ❑ ® 3.C. Table 31. Current and The weekly promotions are Proposed Education great, but Joint Water Programs Commission should conduct other education actions too. ® ® ❑ 3.C. Future education and The DNR looks forward to the information activities City websites having water conservation information on them. ® ® ❑ 4.D. Table 32. Local Within 30 days following the ..-1. v .. v.. I. V.J M..M --- PJ.. . - Y. -...... M...�r J Only schedule to protect local comprehensive plan, of Drinking Water which this local water supply Supply Management plan is a part, adopt and submit Areas copies of local of controls (new or revised) identified here to thf Metropolitan Council, as required by Minnesota Statutes 473.865. ® ® ❑ Appen Well records and It is good to see that the Joint dix 1 maintenance Water Commission is keeping summaries the emergency wells in shape. ® ® ❑ Appen Water level The DNR believes that the long- dix 2 monitoring plan term water level trend of the DNR observation wells is downward. The DNR commends the Joint Water Commission for its intention to use SCADA to measure water levels. Due to the fact that Honeywell has wells in the area, the DNR recommends water levels be obtained on a monthly or weekly basis. 8 ® Appen Water level graphs If the Joint Water Commission is dix 3 for each water supply obtaining yearly water levels, well then a graph should be made of these values. ® ® Appen Capital Improvement It is good to see that the Joint dix 4 Plan Water Commission is intending to replace valves and pipes within the system. ® ® Appen Emergency dix 5 Telephone List ® ® ❑ Appen Cooperative Within 30 following the dix 6 Agreements for adoption of your community's Emergency Services local comprehensive plan, of which this local water supply plan is a part, adopt and submit copies of the local controls (new or revised) identified here to the Metropolitan Council, as required by Minnesota Statutes 473.865. It is good to see that Joint Watei Commission is a member of MNWARN. ® Appen Municipal Critical Within 30 following the dix 7 Water Deficiency adoption of your community's Ordinance local comprehensive plan, of which this local water supply plan is a part, adopt and submit copies of the local controls (new or revised) identified here to the Metropolitan Council, as required by Minnesota Statutes 473.865 If all of the communities are governed by the regulations of the City of Minneapolis, then there is a Municipal Critical Water Deficiency Ordinance. ® ® Appen Graph showing dix 8 annual per capita water demand for each customer category during the last ten -years r^. ►5 Appen Water Rate Structure dix 9 Appen Adopted or proposed dix 10 regulations to reduce demand or improve water efficiency Appen I Implementation dix 11 1 Checklist Plan Approved ® Plan NOTApproved ❑ 10 Within 30 following the adoption of your community's local comprehensive plan, of which this local water supply plan is a part, adopt and submit copies of the local controls (new or revised) identified here to the Metropolitan Council, as required by Minnesota Statutes 473.865. The DNR is looking forward to seeing the results of the Water Supplier Services use study. Date: February 26, 2019 IDEPARTMENT OF NATURAL RESOURCES From: Richter, Joe G (DNR)[mailto:joe.richter@state.mn.us] Dear Mr. Ray, Mr. Oliver, and Mr. Weber, Attached to this e-mail is a copy of the approval letter for the Joint Water Commission water supply plan. The Joint Water Commission water supply plan was well done. Attached to this e-mail is the water supply plan review checklist for the Joint Water Commission water supply plan. You should review the checklist because the checklist contains comments that can be used to help the Joint Water Commission to conserve water. The Joint Water Commission noted that they may install SCADA into the emergency wells that would be used by the Joint Water Commission should the water supply from the City of Minneapolis be cut- off. The SCADA would be used to measure water levels in these wells. The DNR recommends that any SCADA system that is purchased for these wells be capable of storing water level information, and down loading the information into an Excel Spreadsheet. In addition, due to the long-term falling water levels in nearby DNR observation wells, the DNR recommends that water levels in the emergency wells be measured on with a weekly or monthly basis. Also attached to this e-mail is a blank Certificate of Adoption. We recommend that the Joint Water Commission adopt the water supply plan, fill out the Certificate of Adoption, and submit the completed Certificate of Adoption to the DNR. In addition to the DNR comments, the approval letter for the Joint Water Commission water supply plan contains comments from the Metropolitan Council. Please consider implementing the suggestions of the Metropolitan Council as this will strengthen the efforts of the Joint Water Commission in conserving water and better managing its water supply system. Let me know if you have any questions concerning this e-mail. Sincerely, Joe Richter District Appropriations Hydrologist Ecological & Water Resources Division Minnesota Department of Natural Resources 1200 Warner Road St Paul, MN, 55106 Phone: 651-259-5877 Email: Joe.Richter@state.mn.us CERTIFICATE OF ADOPTION WATER SUPPLY PLAN City or Water System Name: JOINT WATER COMMISSION GOLDEN VALLEY, CRYSTAL, AND NEW HOPE Name of Person Authorized to Sign Certificate on Behalf of the System: ANNE NORRIS Title: JOINT WATER COMMISSION CHAIR Address: CITY OF CRYSTAL 4141 DOUGLAS DRIVE NORTH CRYSTAL, MN 55422 Telephone: 763-531-1000 E-mail: Anne.Norris@crystaImn.gov CITY OF GOLDEN VALLEY 7800 GOLDEN VALLEY ROAD GOLDEN VALLEY, MN 55427 763-593-8043 rkakach@goidenvalleymn.gov I certify that the Water Supply Plan approved by the Department of Natural Resources has been adopted by the city council or utility board that has authority over water supply services. Signed: Date: MARCH 13, 2019 Submit Certificate of Adoption throw h MPARS Or mail this certificate to: DNR Waters Water Permit Program Supervisor 500 Lafayette Road St. Paul, MN 55155-4032 9/6/17 Joint Water Commission Water Supply Plan January 3, 2019 Water Supply Plan joint Water Commission Serving Crystal, Golden Valley, and New Hope, Minnesota January 3, 2019 Formerly called Water Emergency & Water Conservation Plan MNDNR Joint Water Commission Water Supply Plan January 3, 2019 Joint Water Commission Water Supply Plan January 3, 2019 - MNDNR For more information on this Water Supply Plan Template, please contact the DNR Division of Ecological and Water Resources at (651) 259-5034 or (651) 259-5100. Copyright 2015 State of Minnesota, Department of Natural Resources This information is available in an alternative format upon request. Equal opportunity to participate in and benefit from programs of the Minnesota Department of Natural Resources is available to all individuals regardless of race, color, creed, religion, national origin, sex, marital status, public assistance status, age, sexual orientation, disability or activity on behalf of a local human rights commission. Discrimination inquiries should be sent to Minnesota DNR, 500 Lafayette Road, St. Paul, MN 55155-4049; or the Equal Opportunity Office, Department of the Interior, Washington, DC 20240. Table of contents INTRODUCTION TO WATER SUPPLY PLANS(WSP)............................................................. 7 3 Joint Water Commission Water Supply Plan January 3, 2019 Who needs to complete a Water Supply Plan.......................................................................................... 7 Groundwater Management Areas(GWMA).............................................................................................7 Benefitsof completing a WSP................................................................................................................... 7 WSPApproval Process.............................................................................................................................. 8 PART 1. WATER SUPPLY SYSTEM DESCRIPTION AND EVALUATION...............................10 A. Analysis of Water Demand..............................................................................................................10 B. Treatment and Storage Capacity....................................................................................................13 Treatment and storage capacity versus demand................................................................14 C. Water Sources.................................................................................................................................14 Limits on Emergency Interconnections...............................................................................15 D. Future Demand Projections— Key Metropolitan Council Benchmark............................................15 WaterUse Trends.............................................................................................................15 ProjectionMethod..............................................................................................................17 E. Resource Sustainability...................................................................................................................17 Monitoring — Key DNR Benchmark....................................................................................17 WaterLevel Data...............................................................................................................17 Potential Water Supply Issues & Natural Resource Impacts — Key DNR & Metropolitan CouncilBenchmark............................................................................................................19 Wellhead Protection (WHP) and Source Water Protection (SWP) Plans ............................23 F. Capital Improvement Plan(CIP)......................................................................................................24 Adequacy of Water Supply System....................................................................................24 Proposed Future Water Sources........................................................................................24 Part 2. Emergency Preparedness Procedures..........................................................................26 A. Federal Emergency Response Plan.................................................................................................26 B. Operational Contingency Plan........................................................................................................26 C. Emergency Response Procedures...................................................................................................26 EmergencyTelephone List................................................................................................27 Current Water Sources and Service Area..........................................................................27 Procedure for Augmenting Water Supplies........................................................................27 21 Joint Water Commission Water Supply Plan January 3, 2019 Allocation and Demand Reduction Procedures..................................................................28 NotificationProcedures......................................................................................................30 Enforcement......................................................................................................................31 PART 3. WATER CONSERVATION PLAN...............................................................................32 Progresssince 2006................................................................................................................................32 A. Triggers for Allocation and Demand Reduction Actions.................................................................33 B. Conservation Objectives and Strategies — Key benchmark for DNR............................................... 34 Objective 1: Reduce Unaccounted (Non -Revenue) Water loss to Less than 10%..............34 Objective 2: Achieve Less than 75 Residential Gallons per Capita Demand (GPCD)......... 36 Objective 3: Achieve at least a 1.5% per year water reduction for Institutional, Industrial, Commercial, and Agricultural GPCD over the next 10 years or a 15% reduction in ten years..................................................................................................................................37 Objective 4: Achieve a Decreasing Trend in Total Per Capita Demand..............................38 Objective 5: Reduce Peak Day Demand so that the Ratio of Average Maximum day to the Average Day is less than 2.6..............................................................................................38 Objective 6: Implement a Conservation Water Rate Structure and/or a Uniform Rate Structure with a Water Conservation Program...................................................................39 Objective 7: Additional strategies to Reduce Water Use and Support Wellhead Protection Planning.............................................................................................................................41 Objective 8: Tracking Success: How will you track or measure success through the next ten years?................................................................................................................................41 A. Regulation.......................................................................................................................................42 B. Retrofitting Programs.....................................................................................................................43 RetrofittingPrograms.........................................................................................................43 C. Education and Information Programs.............................................................................................44 Proposed Education Programs..........................................................................................44 Part 4. ITEMS FOR METROPOLITAN AREA COMMUNITIES.................................................48 A. Water Demand Projections through 2040......................................................................................48 B. Potential Water Supply Issues........................................................................................................48 C. Proposed Alternative Approaches to Meet Extended Water Demand Projections .......................48 5 Joint Water Commission Water Supply Plan January 3, 2019 D. Value -Added Water Supply Planning Efforts (Optional).................................................................49 Source Water Protection Strategies..................................................................................49 Technical assistance....-. .................................................................................................... 49 GLOSSARY..............................................................................................................................50 Acronyms and Initialisms........................................................................................................................52 APPENDICES TO BE SUBMITTED BY THE WATER SUPPLIER............................................54 Appendix 1: Well records and maintenance summaries —see Part 1C.................................................54 Appendix 2: Water level monitoring plan — see Part 1E........................................................................54 Appendix 3: Water level graphs for each water supply well - see Part 1E.............................................54 Appendix 4: Capital Improvement Plan - see Part 1E.............................................................................54 Appendix 5: Emergency Telephone List — see Part 2C...........................................................................54 Appendix 6: Cooperative Agreements for Emergency Services — see Part 2C....................................... 54 Appendix 7: Municipal Critical Water Deficiency Ordinance — see Part 2C............................................ 54 Appendix 8: Graph showing annual per capita water demand for each customer category during the last ten -years — see Part 3 Objective 4....................................................................................................54 Appendix 9: Water Rate Structure — see Part 3 Objective 6..................................................................54 Appendix 10: Adopted or proposed regulations to reduce demand or improve water efficiency —see Part3 Objective 7....................................................................................................................................54 Appendix 11: Implementation Checklist —summary of all the actions that a community is doing, or proposes to do, including estimated implementation dates —see www.mndnr.gov/watersupplypians ................................................................................................................................................................ 54 N. Joint Water Commission Water Supply Plan —January 3, 2019 DEPARTMENT OF NATURAL RESOURCES - DIVISION OF ECOLOGICAL AND WATER RESOURCES AND METROPOLITAN COUNCIL INTRODUCTION TO WATER SUPPLY PLANS (WSP) Who needs to complete a Water Supply Plan Public water suppliers serving more than 1,000 people, large private water suppliers in designated Groundwater Management Areas, and all water suppliers in the Twin Cities metropolitan area are required to prepare and submit a water supply plan. The goal of the WSP is to help water suppliers: 1) implement long term water sustainability and conservation measures; and 2) develop critical emergency preparedness measures. Your community needs to know what measures will be implemented in case of a water crisis. A lot of emergencies can be avoided or mitigated if longterm sustainability measures are implemented. Groundwater Management Areas (GWMA) The DNR has designated three areas of the state as Groundwater Management Areas (GWMAs) to focus groundwater management efforts in specific geographies where there is an added risk of overuse or water quality degradation. A plan directing the DNRs actions within each GWMA has been prepared. Although there are no specific additional requirements with respect to the water supply planning for communities within designated GWMAs, communities should be aware of the issues and actions planned if they are within the boundary of one of the GWMAs. The three GWMAs are the North and East Metro GWMA (Twin Cities Metro), the Bonanza Valley GWMA and the Straight River GWMA (near Park Rapids). Additional information and maps are included in the DNR webpage at http:/iwww.dnr.state.mn.uslgwmp/areas.ht. Benefits of completing a WSP Completing a WSP using this template, fulfills a water supplier's statutory obligations under M.S. M.S.103G.291 to complete a water supply plan. For water suppliers in the metropolitan area, the WSP will help local governmental units to fulfill their requirements under M.S. 473.859 to complete a local comprehensive plan. Additional benefits of completing WSP template: • The standardized format allows for quicker and easier review and approval. • Help water suppliers prepare for droughts and water emergencies. • Create eligibility for funding requests to the Minnesota Department of Health (MDH) for the Drinking Water Revolving Fund. • Allow water suppliers to submit requests for new wells or expanded capacity of existing wells. • Simplify the development of county comprehensive water plans and watershed plans. • Fulfill the contingency plan provisions required in the MDH wellhead protection and surface water protection plans. • Fulfill the demand reduction requirements of Minnesota Statutes, section 103G.291 subd 3 and 4. 7 Joint Water Commission Water Supply Plan January 3, 2019 • Upon implementation, contribute to maintaining aquifer levels, reducing potential well interference and water use conflicts, and reducing the need to drill new wells or expand system capacity. • Enable DNR to compile and analyze water use and conservation data to help guide decisions. • Conserve Minnesota's water resources If your community needs assistance completing the Water Supply Plan, assistance is available from your area hydrologist or groundwater specialist, the MN Rural Waters Association circuit rider program, or in the metropolitan area from Metropolitan Council staff. Many private consultants are also available. WSP Approval Process 10 Basic Steps for completing a 10-Year Water Supply Plan 1. Download the DNR/Metropolitan Council Water Supply Plan Template www.mndnr.Fovfwatersur)plyplans 2. Save the document with a file name with this naming convention: WSP_cityname_permitnumber date.doc. 3. The template is a form that should be completed electronically. 4. Compile the required water use data (Part 1) and emergency procedures information (Part 2) 5. The Water Conservation section (Part 3) may need discussion with the water department, council, or planning commission, if your community does not already have an active water conservation program. 6. Communities in the seven -county Twin Cities metropolitan area should complete all the information discussed in Part 4. The Metropolitan Council has additional guidance information on their webpage __,tto://www.metrocouncii.orp,/Hancl. /Plan-Elements/Water- uuolv.asnx. All out -state water suppliers do not need to complete the content addressed in Part 4. 7. Use the Plan instructions and Checklist document to insure all data is complete and attachments are included. This will allow for a quicker approval process. rw.mndnr,gov/watersupp,YP1dns 8. Plans should be submitted electronically — no paper documents are required. nttps://w�-oappsll.dnr.state.mn.us/mpars/publ!cZauthentication/login 9. DNR hydrologist will review plans (in cooperation with Metropolitan Council in Metro area) and approve the plan or make recommendations. 10. Once approved, communities should complete a Certification of Adoption form, and send a copy to the DNR. Joint Water Commission Water Supply Plan January 3, 2019 Complete Table 1 with information about the public water supply system covered by this WSP. Table 1. General information regarding this WSP Requested Information Description City of Crystal DNR Water Appropriation Permit Number(s) NA Ownership ® Public or ❑ Private Metropolitan Council Area ® Yes or ❑ No (and county name) Street Address 4141 Douglas Road City, State, Zip Crystal, MN, 55422 Contact Person Name Mark Ray Title Public Works Director/City Engineer Phone Number 763-531-1160 MDH Supplier Classification Municipal City of Golden Valley DNR Water Appropriation Permit Number(s) NA Ownership ® Public or ❑ Private Metropolitan Council Area ® Yes or ❑ No (and county name) Street Address 7800 Golden Valley Road City, State, Zip Golden Valley, MN, 55427 Contact Person Name Jeff Oliver Title City Engineer Phone Number 763-593-8034 MDH Supplier Classification Municipal New Hope DNR Water Appropriation Permit Number(s) NA Ownership ® Public or ❑ Private Metropolitan Council Area ® Yes or ❑ No (and county name) Street Address 4401 Xylon Avenue North City, State, Zip New Hope, MN, 55428 Contact Person Name Bernie Weber Title Director of Public Works Phone Number 763-592-6772 MDH Supplier Classification Municipal Joint Water Commission Water Supply Plan January 3, 2019 PART 1. WATER SUPPLY SYSTEM DESCRIPTION AND EVALUATION The first step in any water supply analysis is to assess the current status of demand and availability. Information summarized in Part 1 can be used to develop Emergency Preparedness Procedures (Part 2) and the Water Conservation Plan (Part 3). This data is also needed to track progress for water efficiency measures. A. Analysis of Water Demand Complete Table 2 showing the past 10 years of water demand data. • Some of this information may be in your Wellhead Protection Plan. • If you do not have this information, do your best, call your engineer for assistance or if necessary leave blank. If your customer categories are different than the ones listed in Table 2, please describe the differences below: 10 f� i Ia �_ a ga 1 1all �a)iEes s Is a a 9 i_ lit lips �� ���ag�aaaaagH v Y 9 « E N m o. g = o a m u E � � m � d `m - " 3 d v Y 33 E y a y v a_ > � _ m U O C a� a �1. o - E 6 � c v w E 0 3 m v 3 m L L H N U m � a3 � r 3 Y v c N y g� o y m - 3 c � o m a EO A C C E d E a o E m me c 1 n o «Lp1. y jp L v N y m c « m 3 c o m 5 m �m = y't 1p U c 10 - n � m a 10 v m m 0 o N w c o l E v v o o v '^ •e0 w 'c j m ` '- > o p 2 E = 16 a v v c E L E u � 01 0 y c U m y + u Em v W N O U '^ N U N n a?3u+a W R O 0= J a o a?'+O++Uu - „fCr C4 u o d>3xir o E E E E E E E>" m E E E E E Joint Water Commission Water Supply Plan January 3, 2019 Complete Table 3 by listing the top 10 water users by volume, from largest to smallest. For each user, include information about the category of use (residential, commercial, industrial, institutional, or wholesale), the amount of water used in gallons per year, the percent of total water delivered, and the status of water conservation measures. Table 3. Large volume users Use Category Amount Used Percent of Total Implementing Water Crystal Large Customers (Residential, Industrial, (Gallons per Annual Water Conservation Commercial, Year) Delivered Measures? Institutional, (Yes/No/Unknown) Wholesale) (MULTI) RESIDENTIAL 10,865,000 0.56% UNKNOWN 1 CRYSTAL VILLAGE APARTMENTS 2 CRYSTAL CARE COMMERCIAL 6,344,000 0.32% UNKNOWN CENTER 3 KENTUCKY LANE (MULTI) RESIDENTIAL 6,344,000 0.32% UNKNOWN APARTMENTS _ (MULTI) RESIDENTIAL 4 CEDARWOOD 6,144,000 0.31% UNKNOWN APARTMENTS 5 WINNETKA (MULTI) RESIDENTIAL 5,943,000 0.30% UNKNOWN VILLAGE 6 CAVANAGH (MULTI) RESIDENTIAL 4,386,000 0.22% UNKNOWN SENIOR APARTMENTS _ 7 6300 27T" AVE N (MULTI) RESIDENTIAL 4,243,000 0.22% UNKNOWN 8 HEATHERS (MULTI) RESIDENTIAL 4,011,000 0.21% UNKNOWN ESTATES l 9 CEDARWOOD (MULTI) RESIDENTIAL 13,975,000 0.20% UNKNOWN APARTMENTS 10 THE HEATHERS (MULTI) RESIDENTIAL 3,794,000 0.19% UNKNOWN MANOR 12 e_1% Joint Water Commission Water Supply Plan January 3, 2019 Golden Valley Large Customers Use Category (Residential, Industrial, Commercial, Institutional, Wholesale) Amount Used (Gallons per Year) Percent of Total Annual Water Delivered Implementing Water Conservation Measures? (Yes/No/Unknown) 1 GENERAL MILLS COMMERCIAL 16,274,000 2.1% 2.0% UNKNOWN 2 GOLDEN VALLEY REHAB CENTER COMMERCIAL 15,419,000 UNKNOWN 3 HONEYWELL COMMERCIAL 13,057,000 1.7% UNKNOWN 4 HONEYWELL COMMERCIAL 10,615,000 1.4% UNKNOWN 5 TENNANT 10,220,000 1.3% UNKNOWN 6 LIBERTY CARTON 5,802,000 0.75% UNKNOWN 7 DOVER HILL RESIDENTIAL 4,893,000 0.64% UNKNOWN 8 GENERAL MILLS JFB COMMERCIAL 4,516,000 0.59% UNKNOWN 9 COURAGE CENTER _ COMMERCIAL _ COMMERCIAL 4,510,000 0.59% UNKNOWN 10 HIDDEN LAKES 3,654,000 0.48% UNKNOWN New Hope Large Use Category Amount Used Percent of Total Implementing Water Customers (Residential, Industrial, (Gallons per Annual Water Conservation Commercial, Year) Delivered Measures? Institutional, (Yes/No/Unknown) Wholesale) 1 AVTEC FINISHING COMMERCIAL 12,167,700 0.62% UNKNOWN 2 STTHERESE COMMERCIAL 11,258,500 0.58% UNKNOWN 3 DAKOTA COMMERCIAL 10,375,200 0.53% UNKNOWN GROWERS PASTA COMPANY 4TRADEWINDS LP COMMERCIAL 5,628,400 0.29% UNKNOWN 5 STTHERESE RESIDENTIAL 5,105,600 0.26% UNKNOWN 6 NORTH RIDGE COMMERCIAL 5,004,600 0.26% UNKNOWN SKILLED LLC 7 EMERALD POINTE RESIDENTIAL 4,472,600 0.23% UNKNOWN 8 PHEASANT PARK RESIDENTIAL 4,294,200 0.22% UNKNOWN APTS 9 HY-VEE COMMERCIAL 4,258,700 0.22% UNKNOWN 10 NEW HOPE RESIDENTIAL 4,228,800 0.22% UNKNOWN VILLAGE APTS B. Treatment and Storage Capacity Complete Table 4 with a description of where water is treated, the year treatment facilities were constructed, water treatment capacity, the treatment methods (i.e. chemical addition, reverse osmosis, coagulation, sedimentation, etc.) and treatment types used (i.e. fluoridation, softening, chlorination, Fe/MN removal, coagulation, etc.). Also describe the annual amount and method of disposal of treatment residuals. Add rows to the table as needed. 13 Joint Water Commission Water Supply Plan January 3, 2019 Table 4. Water treatment capacity and treatment processes Treatment Year Treatment Treatment Treatment Annual Disposal Do You Site ID Constructed Capacity Method Type Amount of Process Reclaim (Plant (GPD) Residuals for Filter Name or Residuals Backwash Well ID) Water? *Water is treated by the City of Minneapolis before transfer to JWC. Most of the water delivered to JWC is treated at Minneapolis Water's Fridley Plant. Treatment includes filtration, membrane filtration, fluoridation, and disinfection. Complete Table 5 with information about storage structures. Describe the type (i.e. elevated, ground, etc.), the storage capacity of each type of structure, the year each structure was constructed, and the primary material for each structure. Add rows to the table as needed. Table S. Storage capacity, as of the end of the last calendar year Structure Name Type of Storage Structure Year Constructed Primary Material Storage Capacity (Gallons) 1,500,000 Golden Valley Elevated storage 1962 1959 Steel New Ho e1 Elevated storage Steel 500,000 New Hope 2 Elevated storage 1968 Steel 1,500,000 Golden Valley 1 Ground storage 1962 Concrete 4,500,000 Golden Valley 2 Ground storage 1965 Concrete 4,500,000 Crystal 1 Ground storage 1964 Concrete 4,500,000 Crystal 2 Ground storage 1964 Concrete 4,500,000 Crystal 3 Ground storage 1964 Concrete 10,000,000 Total NA NA NA 31,500,000 Treatment and storage capacity versus demand It is recommended that total storage equal or exceed the average daily demand. Discuss the difference between current storage and treatment capacity versus the water supplier's projected average water demand over the next 10 years (see Table 7 for projected water demand): The existing storage and supply rates are adequate for the projected growth. C. Water Sources Complete Table 6 by listing all types of water sources that supply water to the system, including groundwater, surface water, interconnections with other water suppliers, or others. Provide the name of each source (aquifer name, river or lake name, name of interconnecting water supplier) and the 14 e—"� Joint Water Commission Water Supply Plan January 3, 2019 Minnesota unique well number or intake ID, as appropriate. Report the year the source was installed or established and the current capacity. Provide information about the depth of all wells. Describe the status of the source (active, inactive, emergency only, retail/wholesale interconnection) and if the source facilities have a dedicated emergency power source. Add rows to the table as needed for each installation. Include copies of well records and maintenance summary for each well that has occurred since your last approved plan in Appendix 1. Table 6. Water sources and status Resource Type Resource Name MN Unique Year Capacity Well Status of Normal I Does this Source (Groundwater, Well # or Installed (Gallons Depth and Emergency have a Dedicated Surface water, Intake ID per (Feet) Operations (active, Emergency Power Interconnection) Minute) inactive, Source? (Yes or emergency only, No) retail/wholesale Interconnection)) Interconnection City of NA NA Wholesale Yes Minneapolis interconnection, main water source Groundwater New Hope Well 00203542 1959 972 422 Emergency No Groundwater Crystal Well 1 00806181 2014 1800 405 Emergency No Groundwater Crystal Well 2 1 00806182 2014 1 1500 420 Emergenty No Limits on Emergency Interconnections Discuss any limitations on the use of the water sources (e.g. not to be operated simultaneously, limitations due to blending, aquifer recovery issues etc.) and the use of interconnections, including capacity limits or timing constraints (i.e. only 200 gallons per minute are available from the City of Prior Lake, and it is estimated to take 6 hours to establish the emergency connection). If there are no limitations, list none. Emergency wells only to be operated in the case of an emergency. D. Future Demand Projections - Key Metropolitan Council Benchmark Water Use Trends Use the data in Table 2 to describe trends in 1) population served; 2) total per capita water demand; 3) average daily demand; 4) maximum daily demand. Then explain the causes for upward or downward trends. For example, over the ten years has the average daily demand trended up or down? Why is this occurring? Population Served: Stable. Total per capita, average day, and max day demands decreasing due to low flow fixtures and education. 15 Joint Water Commission Water Supply Plan January 3, 2019 Use the water use trend information discussed above to complete Table 7 with projected annual demand for the next ten years. Communities in the seven -county Twin Cities metropolitan area must also include projections for 2030 and 2040 as part of their local comprehensive planning. Projected demand should be consistent with trends evident in the historical data in Table 2, as discussed above. Projected demand should also reflect state demographer population projections and/or other planning projections. Table 7. Projected annual water demand* year I Projected Total Population Projected Population Crystal Projected Population Golden Valley Projected Population New Hope Projected Total Per Capita Water Demand GPCD(MGD) Projected Average Daily Demand Projected Maximum Daily Demand (MGD) 2016 64,362 22,568 20,871 20,923 102 6.565 13.130 2017 65,567 22,604 21,970 20,993 102 6.688 13.376 2018 66,553 22,640 22,850 21,063 102 6.788 13.577 2019 67,589 22,676 23,780 21,133 102 6.894 13.788 2020 68,900 23,000 24,800 21,100 102 7.028 14.056 2021 69,203 23,030 24,900 21,273 102 7.059 14.117 2022 69,403 23,060 25,000 21,343 102 7.079 14.158 2023 69,603 23,090 25,100 21,413 102 7.100 14.199 2024 69,803 23,120 25,200 21,483 102 7.120 14.240 2025 70,003 23,150 25,300 21,553 102 7.140 14.281 2030 71,100 23,300 25,800 22,000 102 7.252 14.504 2040 73,600 23,800 26,700 23,100 102 7.507 15.014 GPCD — Gallons per Capita per Day MGD — Million Gallons per Day *Populations in Table 7 updated December 2018 based on information and comments provided by the Metropolitan Council. Although the demands have increased slightly due to the higher projected populations, the system still has adequate capacity to accommodate these additional demands based on historical Max Daily Demands of nearly 19 MGD. 16 Joint Water Commission Water Supply Plan January 3, 2019 Projection Method Describe the method used to project water demand, including assumptions for population and business growth and how water conservation and efficiency programs affect projected water demand: A linear population trend was used to interpolate population based on historic values and Met Council projections. A total per capita average daily demand of 102 was used for conservative planning purposes, since 4 of the last 10 years exceeded this value. A maximum day to average day ratio of 2.0 is used for planning purposes. The historic high maximum day demand has been in the 17 —19 MGD range. E. Resource Sustainability Monitoring - Key DNR Benchmark Complete Table 8 by inserting information about source water quality and quantity monitoring efforts. List should include all production wells, observation wells, and source water intakes or reservoirs. Add rows to the table as needed. Find information on groundwater level monitoring program at: in.us/watersZgroundwater sectionjobwell/index.html Table 8. Information about source water quality and quantity monitoring MN Unique Well # or Surface Water ID JWC C-W1 00806181 JWC C-W2 New Hope 1 00203542 Type of monitoring I Monitoring program ® production well ❑ observation well ❑ source water intake ❑ source water reservoir ® production well ❑ observation well ❑ source water intake ❑ source water reservoir ® production well ❑ observation well ❑ source water intake ❑ source water reservoir M routine MDH sampling ❑ routine water utility sampling ❑ other ® routine MDH sampling ❑ routine water I utility sampling ❑ other FER routine MDH sampling ❑ routine water utility sampling ❑ other Frequency of monitoring ❑ continuous ❑ hourly ❑ daily ❑ monthly ❑ quarterly ® annually ❑ continuous + ❑ hourly ❑ daily ❑ monthly ❑ quarterly ® annually ❑ continuous ❑ hourly ❑ daily ❑ monthly ❑ quarterly ® annually Monitoring Method ❑ SCADA ® grab sampling ❑ steel tape ❑ stream gauge ❑ SCADA ® grab sampling ❑ steel tape ❑ stream gauge ❑ SCADA ® grab sampling ❑ steel tape ❑ stream gauge Water Level Data A water level monitoring plan that includes monitoring locations and a schedule for water level readings must be submitted as Appendix 2. If one does not already exist, it needs to be prepared and submitted with the WSP. Ideally, all production and observation wells are monitored at least monthly. 17 Joint Water Commission Water Supply Plan January 3, 2019 Complete Table 9 to summarize water level data for each well being monitored. Provide the name of the aquifer and a brief description of how much water levels vary over the season (the difference between the highest and lowest water levels measured during the year) and the long-term trends for each well. If water levels are not measured and recorded on a routine basis, then provide the static water level when each well was constructed and the most recent water level measured during the same season the well was constructed. Also include all water level data taken during any well and pump maintenance. Add rows to the table as needed. Provide water level data graphs for each well in Appendix 3 for the life of the well, or for as many years as water levels have been measured. See DNR website for Date Time Water Level http://www.dnr.state.mn.us/grounawaier/nyaro-p,rapns.nimi 18 Joint Water Commission Water Supply Plan January 3, 2019 r� Table 9. Water level data Unique Well Aquifer Name �asonal Variation Long-term Trend in Water level Number or Well ID (Feet) water level data measured during well/pumping maintenance 203542 OPCJ 10 feet ❑ Falling MM/DD/YY: DNR Obwell 27011 ® Stable MM/DD/YY: ❑ Rising MM/DD/YY: 216060 CWOC 5 feet ❑ Falling MM/DD/YY: DNR Obwell 27041 ® Stable MM/DD/YY: ❑ Rising MM/DD/YY: NA MM/DD/YY: JWC C-W1 OPCJ ❑ Falling 00806181 ❑ Stable MM/DD/YY: OPCJ NA ❑ Rising ❑ Falling MM/DD/YY: MM/DD/YY: JWC C-W2 008006182 ❑ Stable MM/DD/YY: ❑ Rising MM/DD/YY: New Hope 1 OPCJ NA ❑ Falling MM/DD/YY: 00203542 ❑ Stable MM/DD/YY: ❑ Rising MM/DD/YY: Potential Water Supply Issues & Natural Resource Impacts - Key DNR & Metropolitan Council Benchmark Complete Table 10 by listing the types of natural resources that are or could be impacted by permitted water withdrawals. If known, provide the name of specific resources that may be impacted. Identify what the greatest risks to the resource are and how the risks are being assessed. Identify any resource protection thresholds - formal or informal - that have been established to identify when actions should be taken to mitigate impacts. Provide information about the potential mitigation actions that may be taken, if a resource protection threshold is crossed. Add additional rows to the table as needed. See glossary at the end of the template for definitions. Some of this baseline data should have been in your earlier water supply plans or county comprehensive water plans. When filling out this table, think of what are the water supply risks, identify the resources, determine the threshold and then determine what your community will do to mitigate the impacts. Your DNR area hydrologist is available to assist with this table. For communities in the seven -county Twin Cities metropolitan area, the Master Water Supply Plan Appendix 1 (Water Supply Profiles, provides information about potential water supply issues and natural resource impacts for your community. 19 Joint Water Commission Water Supply Plan January 3, 2019 Table 10. Natural resource impacts Resource Resource Risk Risk Describe Mitigation Describe How Type Name Assessed Resource Measure or Changes to Through Protection Management Thresholds Threshold* Plan are Monitored ® River or Mississippi ❑ ❑ GIS Declining water ❑ Revise Water stream River Flow/water analysis or ecosystem permit treatment and level decline ❑ quality due to ❑ Change quality ® Degrading Modeling intensive groundwater monitoring is water quality ❑ Mapping overdevelopment pumping performed by trends ® or recreational ❑ Increase Minneapolis. and/or MCLs Monitoring use. conservation exceeded ❑ Aquifer ® Other ❑ Impacts testing on ❑ Other: endangered, threatened, _ or special concern species habitat or other natural resource impacts ❑ Other: ❑ Calcareous ❑ ❑ GIS ❑ Revise fen Flow/water analysis permit level decline ❑ ❑ Change ❑ Degrading Modeling groundwater water quality ❑ Mapping pumping trends El ❑ Increase and/or MCLs Monitoring conservation exceeded ❑ Aquifer ❑ Other ❑ Impacts testing on ❑ Other: endangered, threatened, _ or special concern species habitat or other natural resource impacts ❑ Other: ❑ ❑ Lake ❑ GIS ❑ Revise Flow/water analysis permit level decline 20 Joint Water Commission Water Supply Plan January 3, 2019 Resource Resource Risk Risk Describe Mitigation Describe How Type Name Assessed Resource Measure or Changes to Through Protection Management Thresholds Threshold* Plan are Monitored ❑ Degrading ❑ ❑ Change water quality Modeling groundwater trends ❑ Mapping pumping and/or MCLs ❑ ❑ Increase exceeded Monitoring conservation ❑ Impacts ❑ Aquifer ❑ Other on testing endangered, ❑ Other: threatened, or special _ concern species habitat or other natural resource impacts ❑ Other: ❑ Revise The Army ® Wetland ❑ ❑ GIS Decline in aquatic Flow/water analysis ecosystem permit Corps of level decline ❑ diversity, ❑ Change Engineers, the ® Degrading Modeling productivity, and groundwater MnDNR, and water quality ❑ Mapping stability. Harm to pumping any local trends ® human health or ❑ Increase government and/or MCLs Monitoring negative impact conservation unit in charge exceeded ❑ Aquifer on recreational ® Other of the ® Impacts testing uses and Wetland on ❑ Other: aesthetics. Conservation endangered, Act approve threatened, ordeny or special changes to concern wetland species areas. habitat or other natural resource impacts ❑ Other: I ❑ ❑ GIS ❑ Trout ❑ Revise stream Flow/water analysis permit i level decline ❑ ❑ Change ❑ Degrading Modeling groundwater water quality ❑ Mapping pumping trends ❑ ❑ Increase and/or MCLs Monitoring conservation exceeded ❑ Other 21 Joint Water Commission Water Supply Plan —January 3, 2019 Resource Resource Risk Risk Describe Mitigation Describe How Type Name Assessed Resource Measure or Changes to Through Protection Management Thresholds Threshold* Plan are Monitored_ ❑ Impacts ❑ Aquifer on testing endangered, ❑ Other: threatened, _ or special concern species habitat or other natural resource impacts ❑ Other: ❑ ❑ Aquifer ❑ GIs ❑ Revise Flow/water analysis permit level decline ❑ ❑ Change ❑ Degrading Modeling groundwater water quality ❑ Mapping pumping trends ❑ ❑ Increase and/or MCLs Monitoring conservation exceeded ❑ Aquifer ❑ Other ❑ Impacts testing on ❑ Other: endangered, threatened, _ or special concern species habitat or other natural resource impacts ❑ Other: ❑ GIS DNR tracking will ❑ Revise DNR monitors ® Northern ❑ Endangered, long-eared Flow/water analysis indicate declining permit and threatened, bat, Rusty level decline ❑ levels of ❑ Change communicates or special patched ❑ Degrading Modeling endangered or groundwater endangered concern bumble bee, water quality ❑ Mapping threatened pumping and species Snuffbox trends ® species. ❑ Increase threatened habitat, other mussel, and/or MCLs Monitoring conservation species. natural Higgins eye exceeded ❑ Aquifer ® Other resource pearlymussel ® Impacts testing impacts on ❑ Other: endangered, threatened, _ or special 22 Joint Water Commission Water Supply Plan January 3, 2019 Resource Resource Risk Risk Describe Mitigation Describe How Type Name Assessed Resource Measure or Changes to Through Protection Management Thresholds Threshold* I Plan are Monitored - concern species habitat or other natural resource impacts ❑ Other: *Examples of thresholds: a lower limit on acceptable flow in a river or stream; water quality outside of an accepted range; a lower limit on acceptable aquifer level decline at one or more monitoring wells; withdrawals that exceed some percent of the total amount available from a source; or a lower limit on acceptable changes to a protected habitat. Table 10 Notes: The JWC is aware that there are numerous surface water features within the 3-community service area that have a potential to be impacted by groundwater removals — if JWC were ever to pump groundwater from their emergency wells. The JWC communities will continue to support regional groundwater/surface water data collection to provide a better understand the nature of potential surface water impacts (if any) that would occur from sustained pumping from the 3 JWC emergency wells, if they ever needed to be utilized for a longer term duration. At this time JWC does not have any plans to utilize these wells for anything except an emergency backup due to a catastrophic failure of the Minneapolis system. Prior to utilizing the wells (even for an emergency), the JWC will notify MDH as required in the Emergency Supply Operations Memorandum (copy attached in Appendix 6). Wellhead Protection (WHP) and Surface Water Protection (SWP) Plans Complete Table 11 to provide status information about WHP and SWP plans. The emergency procedures in this plan are intended to comply with the contingency plan provisions required in the Minnesota Department of Health's (MDH) Wellhead Protection (WHP) Plan and Surface Water Protection (SWP) Plan. Table 11. Status of Wellhead Protection and Surface Water Protection Plans Plan Type Status Date Adopted Date for Update WHP ❑ In Process Emergency wells only ❑ Completed ® Not Applicable SWP ® In Process 2008 2018 Update in process ❑ Completed ❑ Not Applicable 23 Joint Water Commission Water Supply Plan January 3, 2019 F. Capital Improvement Plan (CIP) Please note that any wells that received approval under a ten-year permit, but that were not built, are now expired and must submit a water appropriations permit. Adequacy of Water Supply System Complete Table 12 with information about the adequacy of wells and/or intakes, storage facilities, treatment facilities, and distribution systems to sustain current and projected demands. List planned capital improvements for any system components, in chronological order. Communities in the seven - county Twin Cities metropolitan area should also include information about plans through 2040. The assessment can be the general status by category; it is not necessary to identify every single well, storage facility, treatment facility, lift station, and mile of pipe. Please attach your latest Capital Improvement Plan as Appendix 4. Table 12. Adequacy of Water Supply System System Component Planned action Anticipated Notes Construction Year Wells/Intakes ® No action planned - adequate ❑ Repair/replacement ❑ Expansion/addition Water Storage Facilities ❑ No action planned - adequate Ongoing Tower repair/ ® Repair/replacement maintenance replacement: ❑ Expansion/addition and repair 2028, 2035, 2041 Water Treatment Facilities ® No action planned - adequate ❑ Repair/replacement ❑ Expansion/addition Distribution Systems ❑ No action planned - adequate Ongoing Pipe and valve (pipes, valves, etc.) ® Repair/replacement maintenance replacement as ❑ Expansion/addition and repair necessary Pressure Zones ® No action planned - adequate ❑ Repair/replacement ❑ Expansion/addition Other: �❑ No action planned - adequate ❑ Repair/replacement ❑ Expansion/addition Proposed Future Water Sources Complete Table 13 to identify new water source installation planned over the next ten years. Add rows to the table as needed. 24 Joint Water Commission Water Supply Plan January 3, 2019 Table 13. Proposed future installations/sources Source Installation Resource Proposed Planned Planned Location Name Pumping Installation Year Partnerships (approximate) Capacity (gprn) Groundwater NA Surface Water_ Existing Source Interconnection Previously evaluated — not feasible due to incompatible system high water levels (neighboring to another systems require pumping up to the JWC system) supplier Water Source Alternatives - Key Metropolitan Council Benchmark Do you anticipate the need for alternative water sources in the next 10 years? Yes ❑ No For metro communities, will you need alternative water sources by the year 2040? Yes ❑ No If you answered yes for either question, then complete table 14. If no, insert NA. Complete Table 14 by checking the box next to alternative approaches that your community is considering, including approximate locations (if known), the estimated amount of future demand that could be met through the approach, the estimated timeframe to implement the approach, potential partnerships, and the major benefits and challenges of the approach. Add rows to the table as needed. For communities in the seven -county Twin Cities metropolitan area, these alternatives should include approaches the community is considering to meet projected 2040 water demand. Table 14. Alternative water sources Alternative Source Source and/or Estimated Timeframe Potential Benefits Challenges Considered Installation Amount of to Partners Location Future Implement . (approximate) Demand % YYYY ❑ Groundwater ❑ Surface Water ❑ Reclaimed stormwater ❑ Reclaimed wastewater ❑ Interconnection to another supplier 25 Joint Water Commission Water Supply Plan January 3, 2019 Part 2. Emergency Preparedness Procedures The emergency preparedness procedures outlined in this plan are intended to comply with the contingency plan provisions required by MDH in the WHP and SWP. Water emergencies can occur as a result of vandalism, sabotage, accidental contamination, mechanical problems, power failings, drought, flooding, and other natural disasters. The purpose of emergency planning is to develop emergency response procedures and to identify actions needed to improve emergency preparedness. In the case of a municipality, these procedures should be in support of, and part of, an all -hazard emergency operations plan. Municipalities that already have written procedures dealing with water emergencies should review the following information and update existing procedures to address these water supply protection measures. A. Federal Emergency Response Plan Section 1433(b) of the Safe Drinking Water Act, (Public Law 107-188, Title IV- Drinking Water Security and Safety) requires community water suppliers serving over 3,300 people to prepare an Emergency Response Plan. Do you have a federal emergency response plan? Yes ® No ❑ if yes, what was the date it was certified? Complete Table 15 by inserting the noted information regarding your completed Federal Emergency Response Plan. Table 15. Emergency Preparedness Plan contact information Emergency Response Plan Contact Contact Phone Contact Email Role I Person Number Emergency Response Lead MARK RAY 763-531-1160 MARK.RAY@ CRYSTALMN.GOV Crystal Emergency Response Lead MARC 763-593-8008 MNEVINSKI@GOLDENVALLEYMN.GOV Golden Valley NEVINSKI Emergency Response Lead BERNIE 763-592-6766 BWEBER@CI.NEW-HOPE.MN.US New Hope WEBER B. Operational Contingency Plan All utilities should have a written operational contingency plan that describes measures to be taken for water supply mainline breaks and other common system failures as well as routine maintenance. Do you have a written operational contingency plan? Yes ® No ❑ At a minimum, a water supplier should prepare and maintain an emergency contact list of contractors and suppliers. C. Emergency Response Procedures Water suppliers must meet the requirements of MN Rules 4720.5280. Accordingly, the Minnesota Department of Natural Resources (DNR) requires public water suppliers serving more than 1,000 people 26 Joint Water Commission Water Supply Plan January 3, 2019 to submit Emergency and Conservation Plans. Water emergency and conservation plans that have been approved by the DNR, under provisions of Minnesota Statute 186 and Minnesota Rules, part 6115.0770, will be considered equivalent to an approved WHP contingency plan. Emergency Telephone List Prepare and attach a list of emergency contacts, including the MN Duty Officer (1-800-422-0798), as Appendix S. A template is available at www.mndnr.eov/watersupplyplan! The list should include key utility and community personnel, contacts in adjacent water suppliers, and appropriate local, state and federal emergency contacts. Please be sure to verify and update the contacts on the emergency telephone list and date it. Thereafter, update on a regular basis (once a year is recommended). In the case of a municipality, this information should be contained in a notification and warning standard operating procedure maintained by the Emergency Manager for that community. Responsibilities and services for each contact should be defined. Current Water Sources and Service Area Quick access to concise and detailed information on water sources, water treatment, and the distribution system may be needed in an emergency. System operation and maintenance records should be maintained in secured central and back-up locations so that the records are accessible for emergency purposes. A detailed map of the system showing the treatment plants, water sources, storage facilities, supply lines, interconnections, and other information that would be useful in an emergency should also be readily available. It is critical that public water supplier representatives and emergency response personnel communicate about the response procedures and be able to easily obtain this kind of information both in electronic and hard copy formats (in case of a power outage). Do records and maps exist? Yes ® No ❑ Can staff access records and maps from a central secured location in the event of an emergency? Yes ® No ❑ Does the appropriate staff know where the materials are located? Yes ® No ❑ Procedure for Augmenting Water Supplies Complete Tables 16 —17 by listing all available sources of water that can be used to augment or replace existing sources in an emergency. Add rows to the tables as needed. In the case of a municipality, this information should be contained in a notification and warning standard operating procedure maintained by the warning point forthat community. Municipalities are encouraged to execute cooperative agreements for potential emergency water services and copies should be included in Appendix 6. Outstate Communities may consider using nearby high capacity wells (industry, golf course) as emergency water sources. 27 Joint Water Commission Water Supply Plan January 3, 2019 WSP should include information on any physical or chemical problems that may limit interconnections to other sources of water. Approvals from the MDH are required for interconnections or the reuse of water. Table 16. Interconnections with other water supply systems to supply water in an emergency Other Water Capacity (GPM Note Any Limitations On List of services, equipment, supplies Supply System & MGl I Use available to respond ST. LOUIS PARK (2) 6-INCH EMERGENCY USE ONLY TRUCK WITH VALVE KEY 700 GPM (1 MGD) GPM —Gallons per minute MGD —million gallons per day Table 17. Utilizing ground water as an alternative source Ground Water Source Name Capacity GPM Capacity (MGD) Treatment Needs Note Any Limitations On Use CRYSTAL NO. 1 1800 2.6 CHLORINE INJECTION NOTIFY MDH CRYSTAL NO. 2 1500 2.2 CHLORINE INJECTION NOTIFY MDH NEW HOPE 962 1.4 CHLORINE INJECTION NOTIFY MDH If not covered above, describe additional emergency measures for providing water (obtaining bottled water, or steps to obtain National Guard services, etc.) There is a water supply well in New Hope adjacent to the north water tower. The well is estimated to be able to produce up to 1.4 MGD and could be used by the JWC on a continuous basis in an emergency. Emergency wells listed in Table 6 are also available as emergency water sources. In the event of contamination of the Mississippi River, mixing of groundwater and surface water (though it may produce an aesthetically unpleasant mixture) may be acceptable during an emergency. In addition, portable water treatment plants can be brought in to treat local lake water. Bottled water distribution may also be utilized. Allocation and Demand Reduction Procedures Complete Table 18 by adding information about how decisions will be made to allocate water and reduce demand during an emergency. Provide information for each customer category, including its priority ranking, average day demand, and demand reduction potential for each customer category. Modify the customer categories as needed, and add additional lines if necessary. Water use categories should be prioritized in a way that is consistent with Minnesota Statutes 103G.261 (#1 is highest priority) as follows: 28 Joint Water Commission Water Supply Plan January 3, 2019 1. Water use for human needs such as cooking, cleaning, drinking, washing and waste disposal; use for on -farm livestock watering; and use for power production that meets contingency requirements. 2. Water use involving consumption of less than 10,000 gallons per day (usually from private wells or surface water intakes) 3. Water use for agricultural irrigation and processing of agricultural products involving consumption of more than 10,000 gallons per day (usually from private high -capacity wells or surface water intakes) 4. Water use for power production above the use provided for in the contingency plan. 5. All other water use involving consumption of more than 10,000 gallons per day. 6. Nonessential uses — car washes, golf courses, etc. Water used for human needs at hospitals, nursing homes and similar types of facilities should be designated as a high priority to be maintained in an emergency. Lower priority uses will need to address water used for human needs at other types of facilities such as hotels, office buildings, and manufacturing plants. The volume of water and other types of water uses at these facilities must be carefully considered. After reviewing the data, common sense should dictate local allocation priorities to protect domestic requirements over certain types of economic needs. Water use for lawn sprinkling, vehicle washing, golf courses, and recreation are legislatively considered non -essential. Table 18. Water use priorities Customer Category Allocation Priority Average Daily Demand (GDP) Short -Term Emergency Demand Reduction Potential (GPD) Residential 1 4,002,000 2,401,200 Institutional - 609,000 456,000 Commercial 2 (IF<10,000GPD, ELSE 5) 1,700,000 1,275,000 37,500 37,000 Industrial 2 (IF<10,000GPD, ELSE 5) 50,000 Irrigation - 37,000 Wholesale - 0 0 Non -Essential 6 NA 31,000 NA 31,000 TOTAL GPD — Gallons per Day Tip: Calculating Emergency Demand Reduction Potential The emergency demand reduction potential for all uses will typically equal the difference between maximum use (summer demand) and base use (winter demand). In extreme emergency situations, lower priority water uses must be restricted or eliminated to protect priority domestic water requirements. Emergency demand reduction potential should be based on average day demands for customer categories within each priority class. Use the tables in Part 3 on water conservation to help you determine strategies. Complete Table 19 by selecting the triggers and actions during water supply disruption conditions. 29 Joint Water Commission Water Supply Plan January 3, 2019 Table 19. Emergency demand reduction conditions, triggers and actions (Select all that may apply and describe) N Contamination N Loss of production N Infrastructure failure N Executive order by Governor ❑ Other: N Supply augmentation through Emergency groundwater wells (only if complete failure of Minneapolis supply) ❑ Adopt (if not already) and enforce a critical water deficiency ordinance to penalize lawn watering, vehicle washing, golf course and park irrigation & other nonessential uses. N Water allocation through _6_ ElMeet with large water users to discuss their contingency plan. ❑ Supply augmentation through ❑ Adopt (if not already) and enforce a critical water deficiency ordinance to penalize lawn watering, vehicle washing, golf course and park irrigation & other nonessential uses. N Water allocation through Elimination of low priority users and restriction on other users N Meet with large water users to discuss their contingency plan. Notification Procedures Complete Table 20 by selecting trigger for informing customers regarding conservation requests, water use restrictions, and suspensions; notification frequencies; and partners that may assist in the notification process. Add rows to the table as needed. Table 20. Plan to inform customers regarding conservation requests, water use restrictions, and suspensions Notification Methods (select all that apply) Update Partners Trigger(s) Frequency N Short-term ❑ Website ❑ Daily JWC Communities, demand reduction ❑ Email list serve ❑ Weekly Minneapolis Water declared (< 1 ❑ Social media (e.g. Twitter, N Monthly year) Facebook) ❑ Annually ❑ Direct customer mailing, N Press release (TV, radio, newspaper), ❑ Meeting with large water users (> 10% of total city use) ❑ Other: N Long-term ❑ Website ❑ Daily JWC Communities, Ongoing demand ❑ Email list serve ❑ Weekly Minneapolis Water reduction ❑ Social media (e.g. Twitter, ❑ Monthly declared Facebook) ❑ Annually ❑ Direct customer mailing, N Press release (TV, radio, newspaper), ❑ Meeting with large water users (> 10% of total city use) ❑ Other: N Governor's critical ❑ Website ❑ Daily JWC Communities, water deficiency ❑ Email list serve ❑ Weekly Minneapolis Water declared ❑ Social media (e.g. Twitter, ❑ Monthly Facebook) ❑ Annually 01i Joint Water Commission Water Supply Plan January 3, 2019 Notification Trlgge r(s) Methods (select all that apply) Update Frequency Freq uenry Partners ❑ Direct customer mailing, ® Press release (TV, radio, newspaper), ❑ Meeting with large water users (> 10% of total city use) ❑ Other: Enforcement Prior to a water emergency, municipal water suppliers must adopt regulations that restrict water use and outline the enforcement response plan. The enforcement response plan must outline how conditions will be monitored to know when enforcement actions are triggered, what enforcement tools will be used, who will be responsible for enforcement, and what timelines for corrective actions will be expected. Affected operations, communications, and enforcement staff must then be trained to rapidly implement those provisions during emergency conditions. Important Note. Disregard of critical water deficiency orders, even though total appropriation remains less than permitted, is adequate grounds for immediate modification of a public water supply authority's water use permit (2013 MN Statutes 103G.291) Does the city have a critical water deficiency restriction/official control in place that includes provisions to restrict water use and enforce the restrictions? (This restriction may be an ordinance, rule, regulation, policy under a council directive, or other official control) Yes ® No ❑ If yes, attach the official control document to this WSP as Appendix 7. If no, the municipality must adopt such an official control within 6 months of submitting this WSP and submit it to the DNR as an amendment to this WSP. Irrespective of whether a critical water deficiency control is in place, does the public water supply utility, city manager, mayor, or emergency manager have standing authority to implement water restrictions? Yes IR No ❑ If yes, cite the regulatory authority reference: City Code (Refer to Appendix 71. If no, who has authority to implement water use restrictions in an emergency? 31 Joint Water Commission Water Supply Plan January 3, 2019 PART 3. WATER CONSERVATION PLAN Minnesotans have historically benefited from the state's abundant water supplies, reducing the need for conservation. There are however, limits to the available supplies of water and increasing threats to the quality of our drinking water. Causes of water supply limitation may include: population increases, economic trends, uneven statewide availability of groundwater, climatic changes, and degraded water quality. Examples of threats to drinking water quality include: the presence of contaminant plumes from past land use activities, exceedances of water quality standards from natural and human sources, contaminants of emerging concern, and increasing pollutant trends from nonpoint sources. There are many incentives for conserving water; conservation: • reduces the potential for pumping -induced transfer of contaminants into the deeper aquifers, which can add treatment costs • reduces the need for capital projects to expand system capacity • reduces the likelihood of water use conflicts, like well interference, aquatic habitat loss, and declining lake levels • conserves energy, because less energy is needed to extract, treat and distribute water (and less energy production also conserves water since water is use to produce energy) • maintains water supplies that can then be available during times of drought It is therefore imperative that water suppliers implement water conservation plans. The first step in water conservation is identifying opportunities for behavioral or engineering changes that could be made to reduce water use by conducting a thorough analysis of: • Water use by customer • Extraction, treatment, distribution and irrigation system efficiencies • Industrial processing system efficiencies • Regulatory and barriers to conservation • Cultural barriers to conservation • Water reuse opportunities Once accurate data is compiled, water suppliers can set achievable goals for reducing water use. A successful water conservation plan follows a logical sequence of events. The plan should address both conservation on the supply side (leak detection and repairs, metering), as well as on the demand side (reductions in usage). Implementation should be conducted in phases, starting with the most obvious and lowest -cost options. In some cases one of the early steps will be reviewing regulatory constraints to water conservation, such as lawn irrigation requirements. Outside funding and grants may be available for implementation of projects. Engage water system operators and maintenance staff and customers in brainstorming opportunities to reduce water use. Ask the question: "How can I help save water?" Progress since 2006 Is this your community's first Water Supply Plan? Yes ❑ No 32 Joint Water Commission Water Supply Plan January 3, 2019 If yes, describe conservation practices that you are already implementing, such as: pricing, system improvements, education, regulation, appliance retrofitting, enforcement, etc. If no, complete Table 21 to summarize conservation actions taken since the adoption of the 2006 water supply plan. Table 21. Implementation of previous ten-year Conservation Plan 2009 Plan Commitments (page 33 and fallowing of 2009 WSP) Action Taken? Change water rates structure to provide conservation pricing ® Yes ❑ No Water supply system improvements (e.g. leak repairs, valve replacements, etc.) ® Yes ❑ No Educational efforts ® Yes ❑ No New water conservation ordinances ® Yes ❑ No ® Yes Education on benefits of low flow fixtures (e.g. for toilet, faucets, appliances, showerheads, dish washers, washing machines, irrigation systems, rain barrels, water ❑ No softeners, etc.) Updated radio read meter technology and billing software ® Yes ❑ No What are the results you have seen from the actions in Table 21 and how were results measured? Decreased usage as shown in Table 2 above. A. Triggers for Allocation and Demand Reduction Actions Complete table 22 by checking each trigger below, as appropriate, and the actions to be taken at various levels or stages of severity. Add in additional rows to the table as needed. 33 Joint Water Commission Water Supply Plan January 3, 2019 Table 22. Short and long-term demand reduction conditions, triggers and actions Objective Triggers Actions Protect surface water flows ® Low stream flow conditions ® Increase promotion of conservation ❑ Reports of declining measures wetland and lake levels ❑ Other: ❑ Other: Short-term demand reduction ® Extremely high seasonal ® Adopt (if not already) and enforce the (less than 1 year water demand (more than critical water deficiency ordinance to double winter demand) restrict or prohibit lawn watering, ❑ Loss of treatment capacity vehicle washing, golf course and park ® Lack of water in storage irrigation & other nonessential uses. ® State drought plan ❑ Supply augmentation through ❑ Well interference ❑ Water allocation through ❑ Other: ❑ Meet with large water users to discuss user's contingency plan. Long-term demand reduction ❑ Per capita demand ❑ Develop a critical water deficiency (>1 year) increasing ordinance that is or can be quickly ❑ Total demand increase adopted to penalize lawn watering, (higher population or more vehicle washing, golf course and park industry)Water level in irrigation & other nonessential uses. well(s) below elevation of ® Enact a water waste ordinance that targets overwatering (causing water to ® Other: _Minneapolis_ flow off the landscape into streets, parking lots, or similar), watering impervious surfaces (streets, driveways or other hardscape areas), and negligence of known leaks, breaks, or malfunctions. ❑ Meet with large water users to discuss user's contingency plan. ❑ Enhanced monitoring and reporting: audits, meters, billing, etc. Governor's "Critical Water ❑ Describe ❑ Describe Deficiency Order" declared B. Conservation Objectives and Strategies - Key benchmark for DNR This section establishes water conservation objectives and strategies for eight major areas of water use. Objective 1: Reduce Unaccounted (Non -Revenue) Water loss to Less than 10% The Minnesota Rural Waters Association, the Metropolitan Council and the Department of Natural Resources recommend that all water uses be metered. Metering can help identify high use locations and times, along with leaks within buildings that have multiple meters. It is difficult to quantify specific unmetered water use such as that associated with firefighting and system flushing or system leaks. Typically, water suppliers subtract metered water use from total water pumped to calculate unaccounted or non -revenue water loss. Is your five-year average (2005-2014) unaccounted Water Use in Table 2 higher than 10%? 34 Joint Water Commission Water Supply Plan January 3, 2019 Yes ® No ❑ (close at 10.5) What is your leak detection monitoring schedule? (e.g. monitor 1/3rd of the city lines per year) Leak detection done as needed and with CIP project and major maintenance efforts. WaterAudits - are intended to identify, quantify and verify water and revenue losses. The volume of unaccounted-for water should be evaluated each billing cycle. The American Water Works Association (AWWA) recommends that ten percent or less of pumped water is unaccounted-for water. Water audit procedures are available from the AWWA and MN Rural Water Association www.mrwa.com . Drinking Water Revolving Loan Funds are available for purchase of new meters when new plants are built. What is the date of your most recent water audit? _2017 Frequency of water audits: ® yearly ❑ other (specify frequency) Leak detection and survey: ❑ every year ❑ every other year ® periodic as needed Year last leak detection survey completed: _2017_ If Table 2 shows annual water losses over 10% or an increasing trend overtime, describe what actions will be taken to reach the <10% loss objective and within what timeframe Water loss is close to the 10% goal. Over the next 5 years, JWC will investigate the feasibility of: (1) providing a consistent method of metering or estimating water supply services usage (each community recording in same way), and (2) installing meters in the booster pump stations to compare water provided by Minneapolis to JWC usage on a daily basis. Metering -AWWA recommends that every water supplier install meters to account for all water taken into its system, along with all water distributed from its system at each customer's point of service. An effective metering program relies upon periodic performance testing, repair, maintenance or replacement of all meters. AWWA also recommends that water suppliers conduct regular water audits to ensure accountability. Some cities install separate meters for interior and exterior water use, but some research suggests that this may not result in water conservation. Complete Table 23 by adding the requested information regarding the number, types, testing and maintenance of customer meters. 35 Joint Water Commission Water Supply Plan January 3, 2019 Table 23. Information about customer meters Customer Category Number of Customers Number of Metered Connections Number of Automated Meter Readers Meter testing intervals (years) Average age/meter replacement schedule ears Residential 20,240 20,088 20,088 NA 8/20 Irrigation meters 207 205 205 10 8/20 Institutional 107 143 143 710 10 10 8/20 Commercial 601 710 8/20 Industrial 21 21 21 10 8 /20 Public facilities 6 6 6 _ - 10 8/20 Other - - - TOTALS +21,182 21,173 21,173 NA NA For unmetered systems, describe any plans to install meters or replace current meters with advanced technology meters. Provide an estimate of the cost to implement the plan and the projected water savings from implementing the plan. Table 24. Water source meters Number of Meter testing Number of Automated Average age/meter Meters schedule Meter Readers replacement schedule (years ears Water source (wells/intakes) 2 Pump houses 4 20 4 2013_/ 20_ Objective 2: Achieve Less than 75 Residential Gallons per Capita Demand (GPCD) The 2002 average residential per capita demand in the Twin Cities Metropolitan area was 75 gallons per capita per day. Is your average 2010-2015 residential per capita water demand in Table 2 more than 75? Yes ❑ No What was your 2010 — 2015 five-year average residential per capita water demand? _63 g/person/day Describe the water use trend over that timeframe: Water usage has been slowly declining over that timeframe. Complete Table 25 by checking which strategies you will use to continue reducing residential per capita demand and project a likely timeframe for completing each checked strategy (Select all that apply and add rows for additional strategies): 36 Joint Water Commission Water Supply Plan January 3, 2019 Table 25. Strategies and timeframe to reduce residential per capita demand Strategy to reduce residential per capita demand Timeframe for completingcompletigg work ❑ Revise city ordinances/codes to encourage or require water efficient landscaping. ® Revise city ordinance/codes to permit water reuse options, 25 years especially for non -potable purposes like irrigation, groundwater recharge, and industrial use. Check with plumbing authority to see if internal buildings reuse is permitted ❑ Revise ordinances to limit irrigation. Describe the restricted irrigation plan: ❑ Revise outdoor irrigation installations codes to require high efficiency systems (e.g. those with soil moisture sensors or programmable watering areas) in new installations or system replacements. ® Make water system infrastructure improvements Present and ongoing ❑ Offer free or reduced cost water use audits) for residential customers. ® Implement a notification system to inform customers when In place and ongoing water availability conditions change. ❑ Provide rebates or incentives for installing water efficient appliances and/or fixtures indoors (e.g., low flow toilets, high efficiency dish washers and washing machines, showerhead and faucet aerators, water softeners, etc.) ❑ Provide rebates or incentives to reduce outdoor water use (e.g., turf replacement/reduction, rain gardens, rain barrels, smart irrigation, outdoor water use meters, etc.) ® Identify supplemental Water Resources ongoing ❑ Conduct audience -appropriate water conservation education and outreach. ❑ Describe other plans Objective 3: Achieve at least a 1.S% per year water reduction for Institutional, Industrial, Commercial, and Agricultural GPCD over the next 10 years or a 15% reduction in ten years. Complete Table 26 by checking which strategies you will used to continue reducing non-residential customer use demand and project a likely timeframe for completing each checked strategy (add rows for additional strategies). Where possible, substitute recycled water used in one process for reuse in another. (For example, spent rinse water can often be reused in a cooling tower.) Keep in mind the true cost of water is the amount on the water bill PLUS the expenses to heat, cool, treat, pump, and dispose of/discharge the water. Don't just calculate the initial investment. Many conservation retrofits that appear to be prohibitively expensive are actually very cost-effective when amortized over the life of the equipment. Often reducing water use also saves electrical and other utility costs. Note: as of 2015, water reuse, and is not allowed by the state plumbing code, M.R. 4715 (a variance is needed). However several state agencies are addressing this issue. 37 Joint Water Commission Water Supply Plan January 3, 2019 Table 26. Strategies and timeframe to reduce institutional, commercial industrial, and agricultural and non -revenue use demand Stratqgy. to reduce total business, industry,agricultural demand Timeframe for completing work ❑ Conduct a facility water use audit for both indoor and outdoor use, including system components ® Install enhanced meters capable of automated readings to ongoing detect spikes in consumption ❑ Compare facility water use to related industry benchmarks, if available (e.g., meat processing, dairy, fruit and vegetable, beverage, textiles, paper/pulp, metals, technology, petroleum refining etc.) ❑ Install water conservation fixtures and appliances or change processes to conserve water ❑ Repair leaking system components (e.g., pipes, valves) ❑ Investigate the reuse of reclaimed water (e.g., stormwater, wastewater effluent, process wastewater, etc.) ❑ Reduce outdoor water use (e.g., turf replacement/reduction, rain gardens, rain barrels, smart irrigation, outdoor water use meters, etc.) ongoing ❑ Train employees how to conserve water ® Implement a notification system to inform non-residential customers when water availability conditions change. ❑ Rainwater catchment systems intended to supply uses such as water closets, urinals, trap primers for floor drains and floor sinks, industrial processes, water features, vehicle washing facilities, cooling tower makeup, and similar uses shall be approved by the commissioner. Proposed plumbing code 4714.1702.1 htt www.dli.mn. ov PDF docket 4714rule. df ❑ Describe other plans: Objective 4: Achieve a Decreasing Trend in Total Per Capita Demand Include as Appendix 8 one graph showing total per capita water demand for each customer category (i.e., residential, institutional, commercial, industrial) from 2005-2014 and add the calculated/estimated linear trend for the next 10 years. Describe the trend for each customer category; explain the reason(s) for the trends, and where trends are increasing. All trends down due to conservation by residents and cost of water. Commercial trend not as not as steep of a trend down, and varies based on weather conditions and economy for that year. Objective 5: Reduce Peak Day Demand so that the Ratio of Average Maximum day to the Average Day is less than 2.6 Is the ratio of average 2005-2014 maximum day demand to average 2005-2014 average day demand reported in Table 2 more than 2.6? Yes ❑ No Calculate a ten year average (2005 — 2014) of the ratio of maximum day demand to average day demand: 2.1 38 Joint Water Commission Water Supply Plan January 3, 2019 The position of the DNR has been that a peak day/average day ratio that is above 2.6 for in summer indicates that the water being used for irrigation by the residents in a community is too large and that efforts should be made to reduce the peak day use by the community. It should be noted that by reducing the peak day use, communities can also reduce the amount of infrastructure that is required to meet the peak day use. This infrastructure includes new wells, new water towers which can be costly items. Objective 6: Implement a Conservation Water Rate Structure and/or a Uniform Rate Structure with a Water Conservation Program Water Conservation Program Municipal water suppliers serving over 1,000 people are required to adopt demand reduction measures that include a conservation rate structure, or a uniform rate structure with a conservation program that achieves demand reduction. These measures must achieve demand reduction in ways that reduce water demand, water losses, peak water demands, and nonessential water uses. These measures must be approved before a community may request well construction approval from the Department of Health or before requesting an increase in water appropriations permit volume (Minnesota Statutes, section 103G.291, subd. 3 and 4). Rates should be adjusted on a regular basis to ensure that revenue of the system is adequate under reduced demand scenarios. If a municipal water supplier intends to use a Uniform Rate Structure, a community -wide Water Conservation Program that will achieve demand reduction must be provided. Current Water Rates Include a copy of the actual rate structure in Appendix 9 or list current water rates including base/service fees and volume charges below. Volume included in base rate or service charge: 1,000 gallons or Frequency of billing: ® Monthly ❑ Bimonthly ® Quarterly cubic feet _ other ❑ Other: Water Rate Evaluation Frequency: ® every year ❑ every _ years ❑ no schedule Date of last rate change: _2016_ Table 27. Rate structures for each customer category (Select all that apply and add additional rows as needed) Customer Conservation Billing Strategies Category in Use * Residential ❑ Monthly billing ® Increasing block rates (volume tiered rates) ❑ Seasonal rates ❑ Time of use rates ® Water bills reported in gallons ❑ Individualized goal rates ® Excess use rates Conservation Neutral Non -Conserving Billing Billing Strategies in Use ** Strategies in Use *** ❑ Uniform ❑ Odd/even day watering 39 ® Service charge based on water volume ❑ Declining block ❑ Flat ❑ Other (describe) Joint Water Commission Water Supply Plan January 3, 2019 Customer Commercial/ Industrial/ Institutional Conservation Billing Strategies 1., 11.. * ❑ Drought surcharge ❑ Use water bill to provide comparisons ❑ Service charge not based on water volume ❑ Other (describe) ❑ Monthly billing ❑ Increasing block rates (volume tiered rates) ❑ Seasonal rates ❑ Time of use rates ® Water bills reported in gallons ❑ Individualized goal rates ❑ Excess use rates ❑ Drought surcharge ❑ Use water bill to provide comparisons ❑ Service charge not based on watervolume ❑ Other (describe) �❑ Other Conservation Neutral Non -Conserving Billing Rilline Strategies in Use ** Strategies in Use*** ® Uniform J ® Service charge based on water volume ❑ Declining block ❑ Flat ❑ Other (describe) * Rate Structures components that may promote water conservation: • Monthly billing: is encouraged to help people see their water usage so they can consider changing behavior. Increasing block rates (also known as a tiered residential rate structure): Typically, these have at least three tiers: should have at least three tiers. o The first tier is for the winter average water use. o The second tier is the year-round average use, which is lower than typical summer use. This rate should be set to cover the full cost of service. o The third tier should be above the average annual use and should be priced high enough to encourage conservation, as should any higher tiers. For this to be effective, the difference in block rates should be significant. • Seasonal rate: higher rates in summer to reduce peak demands • Time of Use rates: lower rates for off peak water use • Bill water use in gallons: this allows customers to compare their use to average rates • Individualized goal rates: typically used for industry, business or other large water users to promote water conservation if they keep within agreed upon goals. Excess Use rates: if water use goes above an agreed upon amount this higher rate is charged • Drought surcharge: an extra fee is charged for guaranteed water use during drought • Use water bill to provide comparisons: simple graphics comparing individual use over time or compare individual use to others. • Service charge or base fee that does not include a water volume — a base charge or fee to cover universal city expenses that are not customer dependent and/or to provide minimal water at a lower rate (e.g., an amount less than the average residential per capita demand for the water supplier for the last 5 years) • Emergency rates -A community may have a separate conservation rate that only goes into effect when the community or governor declares a drought emergency. These higher rates can help to protect the city budgets during times of significantly less water usage. 40 Joint Water Commission Water Supply Plan January 3, 2019 **Conservation Neutral** • Uniform rate: rate per unit used is the same regardless of the volume used • Odd/even day watering —This approach reduces peak demand on a daily basis for system operation, but it does not reduce overall water use. *** Non -Conserving *** • Service charge or base fee with water volume: an amount of water larger than the average residential per capita demand for the water supplier for the last 5 years • Declining block rate: the rate per unit used decreases as water use increases. • Flat rate: one fee regardless of how much water is used (usually unmetered). Provide justification for any conservation neutral or non -conserving rate structures. If intending to adopt a conservation rate structure, include the timeframe to do so: 1WC communities meeting benchmarks Objective 7: Additional strategies to Reduce Water Use and Support Wellhead Protection Planning Development and redevelopment projects can provide additional water conservation opportunities, such as the actions listed below. If a Uniform Rate Structure is in place, the water supplier must provide a Water Conservation Program that includes at least two of the actions listed below. Check those actions that you intent to implement within the next 10 years. Table 28. Additional strategies to Reduce Water Use & Support Wellhead Protection ❑ Participate in the GreenStep Cities Program, including implementation of at least one of the 20 "Best Practices" for water ❑ Prepare a master plan for smart growth (compact urban growth that avoids sprawl) ❑ Prepare a comprehensive open space plan (areas for parks, green spaces, natural areas) ® Adopt a water use restriction ordinance (lawn irrigation, car washing, pools, etc.) Existing ❑ Adopt an outdoor lawn irrigation ordinance ❑ Adopt a private well ordinance (private wells in a city must comply with water restrictions) ❑ Implement a stormwater management program ❑ Adopt non -zoning wetlands ordinance (can further protect wetlands beyond state/federal laws - for vernal pools, buffer areas, restrictions on filling or alterations) I Adopt a water offset program (primarily for new development or expansion) ❑ ❑ Implement a water conservation outreach program ❑ Hire a water conservation coordinator (part-time) ❑ _ Implement a rebate program for water efficient appliances, fixtures, or outdoor water management ® Other: Participate in regional surface water/groundwater efforts Objective 8: Tracking Success: How will you track or measure success through the next ten years? Per capita water use, max day to average day ratio 41 Joint Water Commission Water Supply Plan January 3, 2019 Tip: The process to monitor demand reduction and/or a rate structure includes: a) The DNR Hydrologist will call or visit the community the first 1-3 years after the water supply plan is completed. b) They will discuss what activities the community is doing to conserve water and if they feel their actions are successful. The Water Supply Plan, Part 3 tables and responses will guide the discussion. For example, they will discuss efforts to reduce unaccounted for water loss if that is a problem, or go through Tables 33, 34 and 35 to discuss new initiatives. c) The city representative and the hydrologist will discuss total per capita water use, residential per capita water use, and business/industry use. They will note trends. d) They will also discuss options for improvement and/or collect case studies of success stories to share with other communities. One option may be to change the rate structure, but there are many other paths to successful water conservation. e) If appropriate, they will cooperatively develop a simple work plan forthe next few years, targeting a couple areas where the city might focus efforts. A. Regulation Complete Table 29 by selecting which regulations are used to reduce demand and improve water efficiencies. Add additional rows as needed. Copies of adopted regulations or proposed restrictions or should be included in Appendix 10 (a list with hyperlinks is acceptable). Table 29. Regulations for short-term reductions in demand and long-term improvements in water efficiencies ❑ Rainfall sensors required on landscape irrigation systems ❑ Water efficient plumbing fixtures required ® Critical/Emergency Water Deficiency ordinance ® Watering restriction requirements (time of day, allowable days, etc.) ❑ Water waste prohibited (for example, having a fine for irrigators spraying on the street) ❑ Limitations on turf areas (requiring lots to have 10% - 25% of the space in natural areas) ❑ Soil preparation requirement s (after construction, requiring topsoil to be applied to promote good root growth) ❑ Tree ratios (requiring a certain number of trees per square foot of lawn) 42 ❑ Ongoing ❑ Seasonal ❑ Only during declared ❑ New development ❑ Replacement ❑ Rebate Programs ® Only during declared ❑ Odd/even ❑ 2 days/week ❑ Only during declared ❑ Ongoing ❑ Seasonal es ® Only during declared Emergencies ❑ New development ❑ Shoreland/zoning ❑ Other ❑ New Development j ❑ Construction Projects ❑ Other _ ❑ New development ❑ Shoreland/zoning ❑ Other Joint Water Commission Water Supply Plan January 3, 2019 .�N _Regulations Utilized When is it applied tin effect)? ❑ Permit to fill swimming pool and/or requiring pools to be covered (to ❑ Ongoing prevent evaporation) ❑ Seasonal ❑ Only during declared Emergencies ❑ Ordinances that permit stormwater irrigation, reuse of water, or ❑ Describe other alternative water use (Note: be sure to check current plumbing codes for updates) B. Retrofitting Programs Education and incentive programs aimed at replacing inefficient plumbing fixtures and appliances can help reduce per capita water use, as well as energy costs. It is recommended that municipal water suppliers develop a long-term plan to retrofit public buildings with water efficient plumbing fixtures and appliances. Some water suppliers have developed partnerships with organizations having similar conservation goals, such as electric or gas suppliers, to develop cooperative rebate and retrofit programs. A study by the AWWA Research Foundation (Residential End Uses of Water, 1999) found that the average indoor water use for a non -conserving home is 69.3 gallons per capita per day (gpcd). The average indoor water use in a conserving home is 45.2 gpcd and most of the decrease in water use is related to water efficient plumbing fixtures and appliances that can reduce water, sewer and energy costs. In Minnesota, certain electric and gas providers are required (Minnesota Statute 21613.241) to fund programs that will conserve energy resources and some utilities have distributed water efficient showerheads to customers to help reduce energy demands required to supply hot water. Retrofitting Programs Complete Table 30 by checking which water uses are targeted, the outreach methods used, the measures used to identify success, and any participating partners. Table 30. Retrofitting programs (Select all that apply) Water Use Targets Outreach Methods Partners N Low flush toilets, N Education about ❑ Gas company ❑ Toilet leak tablets, ❑ Free distribution of ❑ Electric company N Low flow showerheads, ❑ Rebate for ❑ Watershed organization ❑ Faucet aerators; ❑ Other N Water conserving washing machines, N Education about ❑ Gas company N Dish washers, ❑Free distribution of ❑ Electric company ❑ Water softeners; ❑ Watershed organization ❑Rebate for ❑Other ❑ Rain gardens, ❑Education about ❑ Gas company ❑ Rain barrels, El Electric company ❑ Native/drought tolerant landscaping, etc. ❑Free distribution of ❑ Watershed organization ❑Rebate for ❑Other 43 Joint Water Commission Water Supply Plan January 3, 2019 Briefly discuss measures of success from the above table (e.g. number of items distributed, dollar value of rebates, gallons of water conserved, etc.): Per capita water use decreasing C. Education and Information Programs Customer education should take place in three different circumstances. First, customers should be provided information on how to conserve water and improve water use efficiencies. Second, information should be provided at appropriate times to address peak demands. Third, emergency notices and educational materials about how to reduce water use should be available for quick distribution during an emergency. Proposed Education Programs Complete Table 31 by selecting which methods are used to provide water conservation and information, including the frequency of program components. Select all that apply and add additional lines as needed. Table 31. Current and Proposed Education Programs Education Methods General summary of #/year i Frequency Billing inserts or tips printed on the actual bill ❑ Ongoing ❑ Seasonal ❑ Only during declared emerl Consumer Confidence Reports ❑Ongoing ❑Seasonal ❑Only during _ declared emerl ❑Ongoing Press releases to traditional local news outlets (e.g., newspapers, radio and TV) ❑Seasonal ❑Only during declared emerl ❑Ongoing Social media distribution (e.g., emails, Facebook, Twitter) I ❑Seasonal ❑Only during declared emergencies Paid advertisements (e.g., billboards, print ❑Ongoing media, TV, radio, web sites, etc.) ❑Seasonal ❑Only during declared emergencies Presentations to community groups ❑Ongoing 44 Joint Water Commission Water Supply Plan January 3, 2019 Education Methods Staff training Facility tours Displays and exhibits Marketing rebate programs (e.g., indoor fixtures & appliances and outdoor practices) Community news letters Direct mailings (water audit/retrofit kits, showerheads, brochures) Information kiosk at utility and public buildings Public service announcements Cable TV Programs General summary of 45 Frequency ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal Joint Water Commission Water Supply Plan January 3, 2019 Education Methods Demonstration projects (landscaping or plumbing) K-12 education programs (Project Wet, Drinking Water Institute, presentations) Community events (children's water festivals, environmental fairs) Community education classes Water week promotions Website (include address: ) Targeted efforts (large volume users, users ` with large increases) I Notices of ordinances I Emergency conservation notices General summary of � #/Year 1 Frequency 46 ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑5easonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ® Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies ❑Ongoing ❑Seasonal ❑Only during declared emergencies Joint Water Commission Water Supply Plan January 3, 2019 Education Methods Other General summary of #/Year I Frequency topics I ❑Ongoing ❑Seasonal ❑ Only during declared emen Briefly discuss what future education and information activities your community is considering in the future: JWC communities will consider feasibility of website water conservation tips 47 Joint Water Commission Water Supply Plan January 3, 2019 Part 4. ITEMS FOR METROPOLITAN AREA COMMUNITIES Minnesota Statute 473.859 requires WSPs to be completed for all local units of government in the seven -county Metropolitan Area as part of the local A Mo ROPNOLITAN comprehensive planning process. Much of the information in Parts 1-3 addresses water demand for the next 10 years. However, additional information is needed to address water demand through 2040, which will make the WSP consistent with the Metropolitan Land Use Planning Act, upon which the local comprehensive plans are based. This Part 4 provides guidance to complete the WSP in a way that addresses plans for water supply through 2040. A. Water Demand Projections through 2040 Complete Table 7 in Part 1D by filling in information about long-term water demand projections through 2040. Total Community Population projections should be consistent with the community's system statement, which can be found on the Metropolitan Council's website and which was sent to the community in September 2015. Projected Average Day, Maximum Day, and Annual Water Demands may either be calculated using the method outlined in Appendix 2 of the 2015 Master Water Supply Plan or by a method developed by the individual water supplier. B. Potential Water Supply Issues Complete Table 10 in Part 1E by providing information about the potential water supply issues in your community, including those that might occur due to 2040 projected water use. The Master Water Supply Plan provides information about potential issues for your community in Appendix 1 (Water Supply Profiles). This resource may be useful in completing Table 10. You may document results of local work done to evaluate impact of planned uses by attaching a feasibility assessment or providing a citation and link to where the plan is available electronically. C. Proposed Alternative Approaches to Meet Extended Water Demand Projections Complete Table 12 in Part IF with information about potential water supply infrastructure impacts (such as replacements, expansions or additions to wells/intakes, water storage and treatment capacity, distribution systems, and emergency interconnections) of extended plans for development and redevelopment, in 10-year increments through 2040. It may be useful to refer to information in the community's local Land Use Plan, if available. Complete Table 14 in Part IF by checking each approach your community is considering to meet future demand. For each approach your community is considering, provide information about the amount of 48 Joint Water Commission Water Supply Plan January 3, 2019 future water demand to be met using that approach, the timeframe to implement the approach, potential partners, and current understanding of the key benefits and challenges of the approach. As challenges are being discussed, consider the need for: evaluation of geologic conditions (mapping, aquifer tests, modeling), identification of areas where domestic wells could be impacted, measurement and analysis of water levels & pumping rates, triggers & associated actions to protect water levels, etc. D. Value -Added Water Supply Planning Efforts (Optional) The following information is not required to be completed as part of the local water supply plan, but completing this can help strengthen source water protection throughout the region and help Metropolitan Council and partners in the region to better support local efforts. Source Water Protection Strategies Does a Drinking Water Supply Management Area for a neighboring public water supplier overlap your community? Yes ❑ No ❑ If you answered no, skip this section. If you answered yes, please complete Table 32 with information about new water demand or land use planning -related local controls that are being considered to provide additional protection in this area. Table 32. Local controls and schedule to protect Drinking Water Supply Management Areas Local Control ❑ None at this time ❑ Comprehensive planning that guides development in vulnerable drinking water supply management areas ❑ Zoning overlay ❑ Other: Schedule to Potential Partners Implement Technical assistance From your community's perspective, what are the most important topics for the Metropolitan Council to address, guided by the region's Metropolitan Area Water Supply Advisory Committee and Technical Advisory Committee, as part of its ongoing water supply planning role? ❑ Coordination of state, regional and local water supply planning roles ❑ Regional water use goals ❑ Water use reporting standards ❑ Regional and sub -regional partnership opportunities ❑ Identifying and prioritizing data gaps and input for regional and sub -regional analyses ❑ Others: 49 Joint Water Commission Water Supply Plan January 3, 2019 GLOSSARY Agricultural/Irrigation Water Use - Water used for crop and non -crop irrigation, livestock watering, chemigation, golf course irrigation, landscape and athletic field irrigation. Average Daily Demand - The total water pumped during the year divided by 365 days. Calcareous Fen - Calcareous fens are rare and distinctive wetlands dependent on a constant supply of cold groundwater. Because they are dependent on groundwater and are one of the rarest natural communities in the United States, they are a protected resource in MN. Approximately 200 have been located in Minnesota. They may not be filled, drained or otherwise degraded. Commercial/Institutional Water Use - Water used by motels, hotels, restaurants, office buildings, commercial facilities and institutions (both civilian and military). Consider maintaining separate institutional water use records for emergency planning and allocation purposes. Water used by multi- family dwellings, apartment buildings, senior housing complexes, and mobile home parks should be reported as Residential Water Use. Commercial/Institutional/Industrial (C/I/1) Water Sold - The sum of water delivered for commercial/institutional or industrial purposes. Conservation Rate Structure - A rate structure that encourages conservation and may include increasing block rates, seasonal rates, time of use rates, individualized goal rates, or excess use rates. If a conservation rate is applied to multifamily dwellings, the rate structure must consider each residential unit as an individual user. A community may have a separate conservation rate that only goes into effect when the community or governor declares a drought emergency. These higher rates can help to protect the city budgets during times of significantly less water usage. Date of Maximum Daily Demand - The date of the maximum (highest) water demand. Typically this is a day in July or August. Declining Rate Structure - Under a declining block rate structure, a consumer pays less per additional unit of water as usage increases. This rate structure does not promote water conservation. Distribution System - Water distribution systems consist of an interconnected series of pipes, valves, storage facilities (water tanks, water towers, reservoirs), water purification facilities, pumping stations, flushing hydrants, and components that convey drinking water and meeting fire protection needs for cities, homes, schools, hospitals, businesses, industries and other facilities. Flat Rate Structure - Flat fee rates do not vary by customer characteristics or water usage. This rate structure does not promote water conservation. Industrial Water Use - Water used for thermonuclear power (electric utility generation) and other industrial use such as steel, chemical and allied products, paper and allied products, mining, and petroleum refining. 50 Joint Water Commission Water Supply Plan January 3, 2019 Low Flow Fixtures/Appliances - Plumbing fixtures and appliances that significantly reduce the amount of water released per use are labeled "low flow". These fixtures and appliances use just enough water to be effective, saving excess, clean drinking water that usually goes down the drain. Maximum Daily Demand - The maximum (highest) amount of water used in one day. Metered Residential Connections - The number of residential connections to the water system that have meters. For multifamily dwellings, report each residential unit as an individual user. Percent Unmetered/Unaccounted For - Unaccounted for water use is the volume of water withdrawn from all sources minus the volume of water delivered. This value represents water "lost" by miscalculated water use due to inaccurate meters, water lost through leaks, or water that is used but unmetered or otherwise undocumented. Water used for public services such as hydrant flushing, ice skating rinks, and public swimming pools should be reported under the category "Water Supplier Services". Population Served - The number of people who are served by the community's public water supply system. This includes the number of people in the community who are connected to the public water supply system, as well as people in neighboring communities who use water supplied by the community's public water supply system. It should not include residents in the community who have private wells or get their water from neighboring water supply. Residential Connections - The total number of residential connections to the water system. For multifamily dwellings, report each residential unit as an individual user. Residential Per Capita Demand - The total residential water delivered during the year divided by the population served divided by 365 days. Residential Water Use - Water used for normal household purposes such as drinking, food preparation, bathing, washing clothes and dishes, flushing toilets, and watering lawns and gardens. Should include all water delivered to single family private residences, multi -family dwellings, apartment buildings, senior housing complexes, mobile home parks, etc. Smart Meter - Smart meters can be used by municipalities or by individual homeowners. Smart metering generally indicates the presence of one or more of the following: • Smart irrigation water meters are controllers that look at factors such as weather, soil, slope, etc. and adjust watering time up or down based on data. Smart controllers in a typical summer will reduce water use by 30%-50%. Just changing the spray nozzle to new efficient models can reduce water use by 40%. • Smart Meters on customer premises that measure consumption during specific time periods and communicate it to the utility, often on a daily basis. • A communication channel that permits the utility, at a minimum, to obtain meter reads on demand, to ascertain whether water has recently been flowing through the meter and onto the 51 Joint Water Commission Water Supply Plan January 3, 2019 premises, and to issue commands to the meter to perform specific tasks such as disconnecting or restricting water flow. Total Connections - The number of connections to the public water supply system. Total Per Capita Demand - The total amount of water withdrawn from all water supply sources during the year divided by the population served divided by 365 days. Total Water Pumped - The cumulative amount of water withdrawn from all water supply sources during the year. Total Water Delivered -The sum of residential, commercial, industrial, institutional, water supplier services, wholesale and other water delivered. Ultimate (Full Build -Out) - Time period representing the community's estimated total amount and location of potential development, or when the community is fully built out at the final planned density. Unaccounted (Non -revenue) Loss - See definitions for "percent unmetered/unaccounted for loss". Uniform Rate Structure - A uniform rate structure charges the same price -per -unit for water usage beyond the fixed customer charge, which covers some fixed costs. The rate sends a price signal to the customer because the water bill will vary by usage. Uniform rates by class charge the same price -per - unit for all customers within a customer class (e.g. residential or non-residential). This price structure is generally considered less effective in encouraging water conservation. Water Supplier Services - Water used for public services such as hydrant flushing, ice skating rinks, public swimming pools, city park irrigation, back -flushing at water treatment facilities, and/or other uses. Water Used for Nonessential Purposes - Water used for lawn irrigation, golf course and park irrigation, car washes, ornamental fountains, and other non -essential uses. Wholesale Deliveries - The amount of water delivered in bulk to other public water suppliers. Acronyms and Initialisms AWWA — American Water Works Association C/I/I — Commercial/Institutional/Industrial CIP — Capital Improvement Plan GIS —Geographic Information System GPCD — Gallons per capita per day 52 Joint Water Commission Water Supply Plan January 3, 2019 GWMA — Groundwater Management Area — North and East Metro, Straight River, Bonanza, MDH — Minnesota Department of Health MGD — Million gallons per day MG — Million gallons MGL— Maximum Contaminant Level MnTAP — Minnesota Technical Assistance Program (University of Minnesota) MPARS — MN/DNR Permitting and Reporting System (new electronic permitting system) MRWA — Minnesota Rural Waters Association SWP—Source Water Protection WHP—Wellhead Protection 53 Joint Water Commission Water Supply Plan January 3, 2019 APPENDICES TO BE SUBMITTED BY THE WATER SUPPLIER Appendix 1: Well records and maintenance summaries - see Part 1C Appendix 2: Water level monitoring plan - see Part 1E Appendix 3: Water level graphs for each water supply well - see Part 1E Appendix 4: Capital Improvement Plan - see Part 1E Appendix 5: Emergency Telephone List - see Part 2C Appendix 6: Cooperative Agreements for Emergency Services - see Part 2C Appendix 7: Municipal Critical Water Deficiency Ordinance - see Part 2C Appendix 8: Graph showing annual per capita water demand for each customer category during the last ten -years - see Part 3 Objective 4 Appendix 9: Water Rate Structure - see Part 3 Objective 6 Appendix 10: Adopted or proposed regulations to reduce demand or improve water efficiency - see Part 3 Objective 7 Appendix 11: Implementation Checklist - summary of all the actions that a community is doing, or proposes to do, including estimated implementation dates -see www.mndnr.gov/watersupply121& _ 54 Joint Water Commission TAC Meeting Thursday February 28, 2019 2:00 PM 1. Project Updates a. Elevated Towers + Final painting will take place in spring. b. Valve Work c. Reservoir Work * 65-17: Recommend project award to Keys Well Drilling at next JWC meeting. • Will use Gate Valve Replacement funds from 2018 to replace valves at Golden Valley pump house. ■ Emailed Minneapolis about 48-inch valve install. ■ Recommend amendment to professional services agreement with Bolton and Menk to include construction services at GV pump house and design work for Crystal pump replacement. ■ Project will take place in winter of 2019. + TAC will work with KLM on reservoir repairs project at GV reservoir. d. Valve Replacement ■ Crystal will use 2019 dollars towards replacement near their pump house this year. ■ 2018 Project budget is being used.at Golden Valley pump house (see above). e. Tower Painting + TAC will work with KLM to get proposal for Golden Valley tower painting in 2020. f. SCADA Updates 70-18 + SCADA updates are complete. g. Miscellaneous • Ziegler CAT 3-year maintenance agreement for GV pump house generator will be sent to Anne for approval. ■ JWC Water Supply Plan needs to be adopted — will recommend adoption at next JWC meeting. G:1JWCIJWC _TAC1Minutes\JWC TAC Meeting Minutes_1.24.19.docx