2019-12-0402Lrr1�'( q"--
Golden Valley • Crystal • New Hope
AGENDA
JOINT WATER COMMISSION
December 4, 2019 —1:30 pm
City Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Revised Minutes —September 4, 2019 (Approved 3-0)
(October 2, 2019 and November 6, 2019 Meetings Cancelled)
3. Approve contract increase for the 500,000 Gallon Water Elevated Tank Rehabilitation
(Approved 3-0)
4. Award the JWC Golden Valley Reservoir Repair Project for Cleaning, Repairing, and Painting
the 4,500,000 Gallon North and South Reservoirs and Clearwell with Slack Painting, LLC
(Approved 3-0)
5. Approve Service Agreement for the Pump House Generators in Crystal and Golden Valley
(Hansen) (Approved 3-0)
6. JWC Contract Documents and Counsel Discussion
7. TAC Update October 31, 2019, November 25, 2019 (Kakach)
8. Other Business
Next Scheduled Meeting January 8, 2020
9. Adjournment
r This document is available in alternate formats upon a 72-hour request. Please call
763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats +
may include large print, electronic, Braille, audiocassette, etc.
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of September 4, 2019
The Golden Valley — Crystal — New Hope Joint Water Commission (JWC) meeting was called to order at
1:30 pm in the City of Golden Valley Council Chambers.
Commissioners Present
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Tim Cruikshank, City Manager, Golden Valley
Staff Present
Jeff Oliver, City Engineer, Golden Valley
Joe Hansen, Utilities Supervisor, Golden Valley
Randy Kloepper, Utilities Superintendent, Crystal
Dave Lemke, Operations Manager, New Hope
Marc Nevinski, Physical Development Director, Golden Valley
Mark Ray, Director of Public Works/City Engineer, Crystal
Matt Rowedder, Utilities Maintenance Supervisor, New Hope
Tim Kieffer, Public Works Maintenance Supervisor, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Bernie Weber, Public Works Director, New Hope
Approval of Revised Minutes —June 5, 2019
July 3, 2019 meeting cancelled. August 7, 2019 Meeting Cancelled.
Moved by Cruikshank seconded by McDonald to approve the revised minutes of the June 5, 2019 Joint
Water Commission Meeting. Motion carried.
Approve Crystal High Service Pump Replacement with Keys Drilling
Staff reviewed the bids and recommended Keys Well Drilling as the lowest responsible bidder.
Motion by Cruikshank second by McDonald to approve the Crystal High Service Pump Replacement with
Keys Well Drilling in the amount of $218,000. Motion carried.
A��rove 24' Valve Replacement at 39th and Douglas Drive
Staff provided an overview of the replacement procedure.
Motion by Cruikshank seconded by McDonald to approve the 24" Valve Replacement at 39th and
Douglas Drive. Motion carried.
Receive and File the Minnesota Department of Health Division of Environmental Health Plan Review
Approval document
Staff reported on documentation submitted by KLM Engineering for the work on the Golden Valley
Reservoirs. The Minnesota Department of Health requires approval of the means and the products that
are used for this type of project. Plans and specifications were examined with regard to location,
construction, and operational features of the design and maintenance of all parts of the system. Plan
approval was received.
Motion by Cruikshank seconded by McDonald to receive and file the Minnesota Department of Health,
Division of Environmental Health, Plan Review Approval document. Motion carried.
Joint Water Commission
September 4, 2019
Page 2 of 2
Receive and File Correspondence 2020 Rates from the City of Minneapolis
Commission discussed the 2020 rates for each city and will share 2020 rates as they become available.
The City of Minneapolis Water Treatment and Distribution Services Division completed the update of
the Cost of Service Model for 2020, 2021 and 2022.
Motion by Cruikshank seconded by McDonald to receive and file correspondence 2020 rates from the
City of Minneapolis. Motion carried.
TAC Update
Staff reported on the following:
Elevated Towers
Reviewed update for New Hope
Reservoir Work
65-17: Golden Valley Project was awarded to Keys well Drilling
Contractor ordering parts
Project will take place in fall/winter of 2019
Crystal pump and motor replacement bid award recommendation
Low bid Keys Well Drilling
KLM provided specs and project manual for repairs at Golden Valley Reservoir
Staff is working with KLM on schedule (December to March 2020)
Valve Replacement
Crystal will use 2019 dollars toward replacement near pump house
Tower Painting
KLM provided specs and project manual for Golden Valley Tower painting
Staff working with KLM on specs (May 2020 to August 2021 construction)
Miscellaneous
JWC valve tapping team will be participating at AWWA in Duluth in September
Other Business
Randy Kloepper Retirement
Adjournment
Moved by McDonald seconded by Norris to adjourn meeting. Motion carried.
Chair Norris adjourned the meeting at 1:30 pm.
ATTEST:.,
Sue Schwalbe, Recording Secretary
Joint Water Commission TAC Memo
December 4, 2019
Agenda Item #3
Joint Water Commission 500,000 Gallon Water Elevated Tank Rehabilitation
Prepared by
Joint Water Commission Technical Advisory Committee
Summary
The costs associated with the project have exceeded the original estimates. As of November 22,
2019, the cost increases are approximately $32,600. The increases are a result of additional
time provided by KLM and Stantec related to construction observations and administration
services. This will have no impact on the budgeted amount for the project.
Attachments
Stantec Consulting Services Increase Proposal (2 pages)
Recommended Action
Motion to accept Stantec Consulting Services Proposal to increase the original budget amount
of $100,00 to $132,578.
1:1Joint Water Commission\JWC Memos12019-12-04 #3.doex
Stantec Consultina Services Inc.
Stantec 2335 Highway 36 West, St. Paul MN 55113-3819
November 26, 2019
File: 193804156
Attention: Bernie Weber
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Re: 500,000 Gallon Water Elevated Tank Rehabilitation
Stantec Project No. 193804156
Increased KLM and Stantec Costs
Dear Mr. Weber:
As we discussed, the costs associated with the above referenced project have exceeded the original
estimates. The cost increases are around $32,600 as of November 22, 2019. These cost increases are a
result of addition time provided by KLM and Stantec related to construction observations and administration
services on the project as shown in the table below:
Company
Original Budget
Cost Increases 1
Total Costs 2
KLM
$77,055
$19,740
$96,795
Stantec
$22,945
$12,838
$35,783
Totals $100,000
$32,578
$132,578
Note(s):
(1) New Hope is holding back contractor payment to cover cost increases
(2) Total costs are of 11-22-2019.
The tank rehabilitation contractor's substantial completion date was on or before October 15, 2018. The
tank was finally put into service on or around July 17, 2019. Due to the delays by the tank rehabilitation
contractor, site restoration work was not completed by another contractor who worked on this site in 2018.
The City received quotes in Fall 2019 to complete the remaining site restoration work. This site restoration
work is scheduled to be completed in early 2020.
The City is currently withholding $50,132.50 in payments to cover cost increases discussed above. The
withholding is a combination of various bid item work ($28,350) and retainage ($21,782.50). We anticipate
a final payment request will be processed for $0.00 at this time.
nDesign with community in mind
November 26, 2019
Bernie Weber
Page 2 of 2
Reference: Increased KLM and Stantec Costs
Should you have any questions regarding this project, please feel free to call me at 612-712-2021.
Regards,
%7LQI ILGL. �/VI1�-.. -...� ♦7G1 YlliGa IIIV.
Dan D. Boyum P.E.
City Engineer
dan.boyum@stantec.com
Cc: Mark Rolfs-Stantec
Design with community in mind
Joint Water Commission TAC Demo
-� December 4, 2019
Agenda Item #4
Joint Water Commission Golden Valley Reservoir Repair Project
Prepared by
Joint Water Commission Technical Advisory Committee
Summary
The Joint Water Commission Technical Advisory Committee opened bids for the JWC Golden
Valley Reservoir Repair Project on November 14, 2019. Three bids were received and are
shown below:
Slack Painting, LLC $138,000
Elevation Coating, LLC $223,750
TMI Coatings, Inc. $276,000
The Technical Advisory Committee has evaluated the bids and found them to be in order. The
TAC recommends awarding the project to the lowest responsible bidder, Slack Painting, LLC.
This project is funding from the JWC Capital Improvement Program — Reservoir Repairs which
has a budget of $300,000.
Attachments
KLM Engineering Recommendation Letter (2 pages)
Recommended Action
Motion to award the JWC Golden Valley Reservoir Repair Project to Slack Painting, LLC in an
amount not to exceed $138,000.
GAPROJECTS\JWC Golden Valley Reservoir Repairs (19-18)\Memos\Award Recommendation JWC GV Reservoir Work.docx
November 14, 2019
Mr. Joe Hansen
Utilities Maintenance Supervisor
Joint Water Commission
7800 Golden Valley Road
Golden Valley,, MN 55427
KL1Vl ENGINEERING. INC.
1976 Wooddale Drive, Suite 4 I Woodbury, MN 55125
Phone (651) 773-5111 1 Fax (651) 773-5222
by Email
RE: Bid evaluation for Cleaning, Repairing, and Painting the 4,600,000 Gallon North and
South Reservoirs and Clearwell in the City of Golden Valley, MN. KLM Project No.
MN3092. Owner Project No. 19-18.
Dear Mr. Hansen,
The bid opening was held on Thursday, November 14, 2019 at 10:00 am. Bids were received
as follows:
Bidders Total Bid
Slack Painting LLC $138,000
Elevation Coating, LLC $223,750
TMI Coatinqs, Inc. $276,000
In reviewing the submitted bid packets, the apparent low bidder, Slack Painting LLC, meets the
bidder requirements of the specifications and has completed tower and reservoir projects of
similar size. They also have a good performance record working on past KLM involved projects.
KLM Engineering recommends Joint Water Commission award the contract to Slack Painting
LLC for the total bid amount of $138,000.00. We understand the Commission's decision will
also be based on Utility staff review of the bid proposals according to the scoring outlined in the
Specifications.
Please feel free to contact me with any questions you may have regarding the bidding review.
Sincerely,
KLM Engineering Inc.
oa,j�,�
Ben Feldman, P.E.
Project Engineer
Attachment: Bid Tabulation Sheet
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CONTRACT NO. 19-18
CONTRACT FOR THE 2019 CLEANING, REPAIRING, PAINTING 4,500,000 GALLON
NORTH AND SOUTH RESERVOIRS AND CLEARWELL
PROJECT NO. 19-18• KLM PROJECT NO. MN3092
THIS AGREEMENT (the "Agreement"), entered into the third day of December 2019
between the Joint Water Commission (the "JWC"), a municipal corporation, existing
under the laws of the State of Minnesota, and Slack Painting LLC a Limited Liability
Corporation, a Corporation, under the laws of Minnesota ("Contractor").
ARTICLE 1. The Contract Documents. The Contract Documents consist of: this
Agreement, the Proposal and Bid of the Contractor, the Contractor's Bonds, the
General Conditions, Special Conditions and any supplementary conditions, drawings,
plans, specifications, addenda issued prior to execution of this Agreement, other
documents listed herein or in any of the foregoing documents, and Modifications of
the same issued after execution of this Agreement (collectively the "Contract" or
"Contract Documents"). A Modification is (1) a written amendment to the Contract
signed by both parties, (2) a Change Order, (3) a Construction Change Directive, or
(4) a written order for a minor change in the Work issued by the Engineer.
ARTICLE 2. The Work. Contractor, for good and valuable consideration the sufficiency
of which is hereby acknowledged, covenants and agrees to furnish all materials, all
necessary tools and equipment, and to do and perform all work and labor necessary for
the 2019 Cleaning, Repairing, Painting 4,500,000 Gallon North and South Reservoirs
and Clearwell Project No.19-18; KLM Project No. MN3029 (the "Project") according to
the Plans and Specifications and all of the Contract Documents (the "Work").
Contractor shall commence and conclude the Work in accordance with the Contract
Documents. Time is of the essence in this Agreement. Accordingly, Contractor shall
complete the Work in accordance with the time schedule for commencement and
completion of the Work set forth in the Contract Documents. Contractor shall complete
the Work in every respect to the satisfaction and approval of the JWC.
ARTICLE 3. Contractor's Bonds. Contractor shall make, execute and deliver to the
JWC corporate surety bonds in a form approved by the JWC, in the sum of $138,000.00
for the use of the JWC and of all persons furnishing labor, skill, tools, machinery or
materials to the Project. Said bonds shall secure the faithful performance and payment
of the Contract by the Contractor and shall be conditioned as required by law. This
Agreement shall not become effective unless and until said bonds have been received
and approved by the JWC.
ARTICLE 4. The JWC's Responsibilities. In consideration of the covenants and
agreements stated above, the JWC shall pay Contractor the sum stated in
Contractor's proposal or Bid (the "Contract Price"). Installment payments, if any, on
account of the Work shall be made in accordance with the provisions of the General
Conditions. Final payment shall be due and payable on or before thirty (30) days
after receipt of a Certificate of Final Completion issued by the JWC Engineer
confirming that the Work has been fully completed and the Contract fully performed
by Contractor.
FC-1
CONTRACT NO. 19-18
ARTICLE 5. Acceptance of the Work. The JWC, through its authorized agents, shall
be the sole and final judge of the fitness of the Work and its acceptability, and no
payment shall be made to Contractor hereunder until the Work shall have been
accepted by the JWC and a certificate of final completion shall have been issued.
ARTICLE 6. Records. Contractor shall keep as complete, exact and accurate an
account of the labor and materials used in the execution of the Work as is possible, and
shall submit and make this information available as maybe requested by the JWC.
ARTICLE 7. Payment. All payments to Contractor shall be made payable to the order
of Slack Painting, LLCS and the JWC does not assume and shall not have any
responsibility for the allocation of payments or obligations of the Contractor to third
parties.
ARTICLE 8. Cancellation prior to Execution. The JWC reserves the right, without
liability, to cancel the award of the Contract at any time before the execution of the
Contract by all parties.
ARTICLE 9. Termination. The JWC may by written notice terminate the Contract, or
any portion thereof, when (1) it is deemed in the best public, state or national interest to
do so; (2) the JWC is unable to adequately fund payment for the Contract because of
changes in state fiscal policy, regulations or law; or (3) after finding that, for reasons
beyond Contractor's control, Contractor is prevented from proceeding with or
completing the Work within a reasonable time.
In the event that any work is terminated under the provisions hereof, all completed items
or units of work will be paid for at Contract Bid Prices. Payment for partially completed
items or units of work will be made in accordance with the procedure on the attached
Exhibit A and as otherwise mutually agreed.
Termination of the Contract or any portion thereof shall not relieve Contractor of
responsibility for the completed Work, nor shall it relieve Contractor's Sureties of their
obligations for and concerning any just claims arising out of the Work.
IN WITNESS WHEREOF, both parties hereto have caused this Contract to be signed
on their respective behalves by their duly authorized offices and their corporate seals to
be hereunto affixed the day and year first above written.
FC-2
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THE JOINT WATER COMMISSION
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Elimination of Work
Should any Contract items be eliminated from the Contract or any work be deleted or
should the JWC order termination on a Contract item before completion of that unit,
Contractor shall be reimbursed for all costs incurred prior to notification that are not the
result of unauthorized work. Compensation will be made on the following basis:
(1) Accepted quantities of Work completed in accordance with the Contract
will be paid for at the Contract prices.
(2) For materials that have been ordered but not incorporated in the Work,
reimbursement will be made in accordance with the procedure set out
below for Surplus Material.
(3) For partially completed items, accepted Work shall be paid for on the basis of
a percentage of the Contract bid price equal to the percentage of actual
accomplishment toward completion of the item. In.arriving at this
percentage, the value of materials incorporated in the partially completed
items will be considered to be the actual purchase price of the materials, plus
transportation costs, to which will be added fifteen percent (15%) of the sum
thereof.
(4) Contractor shall also be reimbursed for such actual expenditures for
equipment, mobilization, and overhead as the JWC considers directly
attributable to the eliminated work and that are not recovered as part of
the direct payment for the Work.
Payment for completed Work at the Contract prices and for partially completed Work and
materials in accordance with the above provisions, together with such other allowances as
are made for fixed costs, shall constitute final and full compensation for the Work related to
those Contract items that have been partially or totally eliminated from the Contract.
Payment for Surplus Material
Payment for materials that have been ordered in furtherance of the Work, but that are
not to be used because (1) of cancellation of the Contract or a portion thereof; (2) of an
order to terminate the Work before completion of the entire unit; or (3) the quantity
ordered by the Engineer was in excess of the quantity needed, will be made in
accordance with the following provisions, unless Contractor or one of Contractor's
suppliers elects to take possession of the surplus material without expense to the JWC:
(1) Payment for surplus materials that have been purchased and shipped or
delivered to the Project will be made at the Contract bid price when the
pay item covers the furnishing and delivering of the material only.
FC-4
(2) When the Contract bid price covers the furnishing and placing of the
material, the JWC will take possession of the surplus materials that have
been purchased and shipped or delivered to the Project, or will order the
material returned to the supplier for credit and will pay the Contractor the
actual purchase price of the material plus transportation costs, to which
will be added fifteen percent (15%) of the total thereof, and from which will
be deducted any credits received by the Contractor for materials returned.
(3) Materials that have been ordered but have not been consigned for
shipment shall be paid for upon delivery the same as materials in transit or
delivered only when the supplier is unwilling to cancel or modify the order
such as in the case of materials requiring special manufacture, fabrication,
or processing so as to be unsuitable for general use.
In no case shall payment for surplus materials exceed the Contract Price for the
materials complete in place. Contractor shall furnish invoices or an affidavit showing
the purchase price and transportation charges on materials to be taken over by the
JWC.
Surplus materials that are taken over by the JWC shall be delivered to the storage sites
designated by the JWC Engineer.
Except as above provided, no payment shall be made to Contractor for any materials
that are not incorporated in the Work. Materials shall be ordered in the quantities
needed unless a specific quantity is to be furnished by direct order of the Engineer.
No payment shall be made for surplus materials that have not been inspected, tested,
and accepted for use, nor will any payment be made for accepted materials that have
not been properly preserved, stored, and maintained to the date on which they are
delivered to the JWC
FC-5
Joint Water Commission TAC Memo
-�- December 4, 2019
Agenda Item #5
Approve service agreement for the pump house generators in Crystal and Golden Valley
Prepared by
Joint Water Commission Technical Advisory Committee
Summary
TAC is recommending the Joint Water Commission (JWC) combine the two service agreements
for the pump house generators located in Crystal and Golden Valley. Each generator is on a
three-year maintenance cycle and staff is requesting to align and combine these service
agreements.
To merge the two contracts into one agreement, the JWC will need to extend the contract for
the Crystal generator for two years.
The terms of the two-year customer support agreement are $6,011.44 annually and will begin
on March 1, 2020.
Attachments
Ziegler Customer Support Agreement (5 pages)
Recommended Action
Motion to approve Ziegler Power Systems Customer Support Agreement two-year extension for
the generator maintenance d
1:1Joint Water CommissionUM Memos12019-12-03 #.docx
ZIEGLER
Power Systems
8050 COUNTY ROAD 101 EAST
SHAKOPEE, MN 55379
W W W.ZIEGLERCAT. COM/POWER
To:
JOE HANSEN
CITY OF GOLDEN VALLEY
7800 GOLDEN VALLEY RD
GOLDEN VALLEY, MN 55427-4508
Dear Joe,
11/18/2019
Enclosed is a 2 year Customer Support Agreement (CSA) for the following Engines
Model(s): C27 PKGN
Serial Number(s): OT4Z00337
The payment price will not increase during the agreement period. If this agreement is acceptable,
please sign, date, run copy for your file and return to me in the enclosed self-addressed envelope, fax to
(952) 233-4676, or email to Tyler.Hanson@zieglercat.com.
Please call me at 952-233-4619 with any questions you may have.
We appreciate your business and thank you.
Sincerely,
Tyler Hanson
Customer Support Representative
CUSTOMER SUPPORT AGREEMENT
Date:11/18/2019
To:
JOE HANSEN
CITY OF GOLDEN VALLEY
7800 GOLDEN VALLEY RD
GOLDEN VALLEY, MN 55427-4508
ZIEGLER
Power Systems
8050 County Road 101 East
Shakopee, MN 55379
952-445-4292 / 888-320-4292
Proposal No. 4569
Re:
2 year Customer Support Agreement (CSA) for
MODEL: C27 PKGN
SERIAL: OT4Z00337 1
WE PROPOSE TO FURNISH IN ACCORDANCE WITH THE FOLLOWING SPECIFICATIONS, TERMS AND CONDITIONS
Enclosed is a 2 year Customer Support Agreement (CSA) for the following Engines:
Model(s): C27 PKGN
Serial Number(s): 0T4Z00337
AGREEMENT START DATE: 3/l/2020
AGREEMENT END DATE: 2/28/2022
INVOICE FREQUENCY: ❑ Annually
INVOICE AMOUNT: $6,011.44
** 10% discount applied for annual invoicing and multiple units**
IMPORTANT NOTES
• CUSTOMER SUPPORT AGREEMENT PRICING WILL NOT INCREASE DURING THE TERM OF THIS AGREEMENT.
• PRICE INCLUDES PARTS, LABOR, TRAVEL AND DISPOSAL OF ALL FLUIDS PER E.P.A. STANDARDS.
• TRAINED AND CERTIFIED ENGINE/GENERATOR TECHNICIANS WILL PERFORM ALL SERVICES.
TERMS AND CONDITIONS
• Agreement pricing is based upon generator run time between 0 and 260 hours per year (standby applications).
• Invoices will be sent on the first day of each invoicing period (i.e. monthly, quarterly, semi-annually or annually).
• Either party may cancel this agreement with a (60) sixty day written notice.
• Prices assume all services to be performed during normal business hours (7:30am - 4:00pm, M-F) unless otherwise specified.
ACCEPTED BY:
Respectfully submitted,
Zieuler Power Svstems
Please Sign Name:
Please Print Name: By: Tyler Hanson
Date: Customer Sumort Representative
Level Definitions
WatchGuard Level 2 (67-Point Inspection with Oil and Filter Change)
- Includes the following:
• Level Inspection
• Change engine oil
• Change engine oil filter(s)
• Change engine fuel filter(s)
• Inspect air filter(s)
• Disposal of old fluids per EPA standards
• Provide written report
MODEL: C27 PKGN I SERIAL: OT4Z00337
Level 2
Sep/2020 , Sep/2021
WatchGuard Level 3 (Cooling System Service)
Includes the following:
• Drain and refill cooling system, add coolant additives
• Replace cooling systems hoses
• Replace engine thermostats (where applicable)
• Disposal of old fluids per EPA standards
• Provide written report
MODEL: C27 PKGN I SERIAL: OT4Z00337
Level 3
Sep/2020
WatchGuard Level 4 (Megohmeter Testing)
Includes the following:
• Megohmeter test
• Provide written report
MODEL: C27 PKGN I SERIAL: OT4Z00337
Level 4
Sep/2020
WatchGuard Level 5 (Load Bank Testing)
Includes the following:
• Engine load bank test (2 - hours)
• Provide written report
MODEL: C27 PKGN I SERIAL: OT4Z00337
Level 5
Sep/2020
Watchguard Level 6 (Engine/Generator Inspection and Adjustment)
Includes the following:
• Inspection of slip ring and brushes
• Grease rear generator bearing
• Inspection of generator wiring
• Inspection of stator and rotor
• Inspection of generator space heater
• Inspection of coupling and guards
• Inspection of meters and voltage regulator
• Adjust engine intake and exhaust valves
• Calibrate injectors (where applicable)
MODEL: C27 PKGN I SERIAL: OT4Z00337
Level 6
Sep/2020
Watchguard Level 9 (Battery Replacement Program)
Includes the following services
• Complete electrical system check
• Battery charger adjustment
• Test engine starter amperage
• Removal and disposal of old lead acid batteries per EPA standards
• Installation of new, low antimony batteries specifically designed for standby applications
• Provide written report
MODEL: C27 PKGN I SERIAL: OT4Z00337
Level 9
Sep/2020
Customer Requirements
It is the customer's responsibility to...
• Perform weekly and monthly inspections of the engine/generator
• Maintain written or computerized records of the weekly and monthly inspections.
• Contact Ziegler Power Systems with any problems or concerns noted during the weekly and monthly inspections.
Ziegler Power Systems Exclusion of Responsibility:
Ziegler Inc. is not responsible for...
• Providing a portable generator during repairs
• Fuel consumed by generator set during operation
• Building wiring
• System modifications
• Acts of nature, terrorism or war
• Uses of generator beyond rated capacity
• Main fuel tank or piping problems
• Emissions permitting
• Regulation changes
• State and local taxes
• Customer abuse/neglect
Joint Water Commission TAC memo
-�- December 4, 2019
Agenda Item #6
Joint Water Commission Contract Documents and Counsel Discussion
Prepared by
Joint Water Commission Technical Advisory Committee
Summary
Recently, the City of Golden Valley had some confusion on a Joint Water Commission contract
out for bid. To prevent future confusion and potential problems, the TAC is requesting the
Commission discuss the concept of one universal contract for all JWC projects, and potentially
having the City Attorney from Golden Valley review JWC contracts.
Staff would like to begin preliminary discussions on this item at the December 4, 2019 JWC
meeting with conversation continuing at the January 8, 2020 meeting.
GAMCNemos1201901scussion of Contracts and Counsel.docx
Joint Water Commission TAC Meeting
Thursday October 31, 2019 2:00 PM
1. Project Updates
a. Elevated Towers
• Worked completed except turf and hard surface
restoration.
b. Valve Work
c. Reservoir Work
6 65-17: GV Project was awarded to Keys Well Drilling.
+ Pump was pulled 10128/19.
• Replacement pump will be installed within a month.
• Crystal pump and motor will be pulled and replaced
late winter/early spring.
GV reservoir crack filling project out for bid - open
11/14/19.
• December to March 2020 construction
o GV will drain reservoir in November to prepare for
crack filling project.
d. Valve Replacement
• Douglas and 391h valve replaced this year.
■ 2020 project will focus near Crystal reservoir and on
42nd heading west from Douglas.
e. Tower Painting
• KLM provided specs and project manual for Golden
Valley tower painting in 2020.
* Staff is working with KLM on schedule
(May 2020 to Aug 2021 construction).
• Golden Valley will replace altitude valve
while tower is down for painting.
f. Miscellaneous
• Between the three JWC cities, we will stock two sets
of PCCP to DIP pipe adapters for each size JWC pipe.
Adapters to be stored in Medicine Lake Road tower.
• JWC TAC will perform an EPA Vulnerability Self
Assessment and work with a local Emergency
Management team to present our Emergency
Response Plan.
• Mark and Pat to lead.
G:1JWCIJWC _TAC1Minutes\JWC TAC Meeting Minutes_10.31.19.doex
Joint Water Commission TAC Meeting
Tuesday November 27, 2019 2:00 PM
1. Project Updates
a. Elevated Towers
+ Worked completed except turf and hard surface
restoration — scheduled for spring.
b. Valve Work
c. Reservoir Work
* 65-17: GV Project was awarded to Keys Well Drilling.
• Pump has been installed and will be wired
and balanced in December.
0 Crystal pump and motor will be pulled and replaced
late winter/early spring.
* GV reservoir crack filling
• Recommend award to Slack Painting
* GV will drain reservoir in December to prepare for
crack filling project — working with MPRB.
d. Valve Replacement
• Douglas and 3911 valve replaced this year.
* 2020 project will focus near Crystal reservoir and on
42nd heading west from Douglas.
+ Will also replace a 16-inch valve within Crystal M&O
project — Pennsylvania and 32nd
e. Tower Painting
■ KLM provided specs and project manual for Golden
Valley tower painting in 2020.
* Staff is working with KLM on specs (May
2020 to Aug 2021 construction).
• Golden Valley will replace altitude valve
while tower is down for painting.
f. Miscellaneous
• Between the three JWC cities, we will stock two sets
of PCCP to DIP pipe adapters for each size JWC pipe.
Adapters to be stored in Medicine Lake Road tower.
+ Will bring quotes to JWC for purchase.
* JWC TAC will perform an EPA Vulnerability Self
Assessment and work with a local Emergency
G:1JWCIJWC _TAC1Minutes\JWC TAC Meeting Minutes_11.27.19.docx
Management team to present our Emergency
Response Plan.
Mark and Pat to lead.
NH will bring Stantec overage to next JWC meeting
GV will bring amended CAT Ziegler generator
maintenance agreement to include Crystal
G:1JWCIJWC _TAC1Minutes\JWC TAC Meeting Minutes_11.27.19.docx