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09 - Administrative Services DivisionADMINISTRATIVE SERVICES DIVISION This division is comprised of General Services, Finance, and Information Technology Services. General Services handles the front counter customer service duties for utility billing, elections, special assessments and routing all phone calls to various departments. Finance handles accounting, cash management functions, payroll, preparation of the biennial budget, Comprehensive Annual Financial Report (CAFR), Capital Improvement Program (CIP).and oversees the Hennepin County Assessor's contract. IT Services handles all computer applications and maintenance of servers, phones, copiers and computers for the City. STAFFING Finance Director Accounting Coordinator Accountant II Accounting Technician Utility Billing Specialist Assessing / Accounts Payable Technician Information Technology Coordinator Information Technology Specialist Information Technology Technician EXPENDITURES Operating Supplies includes the general office supplies used by all City departments and the cost of various software applications needed by City divisions. Postage includes the costs for mailing all City correspondence such as letters, notices and newsletters. Telephone costs include the maintenance of the City phone system and fees for wireless cards. Rentals include the computer access to Hennepin County's tax records and the use of the City's folding machine. The cost of the maintenance agreements for the City's personal computers and the City's phone system, including voice mail, are included in Contractual Maintenance. The Contract for Local Government Information Services (LOGIS) is included in Other Contractual Services. The City contracts with Hennepin County for appraisal of properties. CITY OF GOLDEN VALLEY 2021 - 2022 OPERATING BUDGET DIVISION: Administrative Services (005) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $689,723 $724,510 $776,195 $766,920 $809,890 $786,005 $809,910 6111 Overtime -Regular Employees 3,860 1,072 2,500 1,700 2,500 1,700 1,700 6130 Salaries -Temporary Employees - - 15,600 4,615 16,070 15,000 16,380 6150 Employee Insurance 152,135 153,716 165,935 165,715 175,025 168,155 177,765 6160 Retirement 98,221 89,825 131,615 129,910 137,285 132,970 148,315 TOTAL Personal Services 943,939 969,123 1,091,845 1,068,860 1,140,770 1,103,830 1,154,070 Supplies and Services 6320 Operating Supplies 40,937 24,106 74,430 54,025 42,515 62,605 92,880 6340 Professional Services 63,218 53,627 46,775 46,775 46,775 46,775 46,775 6342 Postage 63,498 66,131 70,800 60,400 70,800 70,800 71,200 6343 Telephone 22,386 18,689 23,100 23,800 23,100 23,800 23,800 6344 Use of Personal Auto 585 387 800 375 800 800 800 6382 Contractual Maintenance 25,726 - 33,240 33,275 33,275 33,275 33,275 6390 Rentals 16,338 10,371 17,000 9,000 17,000 17,000 17,000 6411 Conferences and Schools 1,263 1,347 6,100 1,550 6,100 8,300 6,100 6413 Dues and Subscriptions 985 965 1,215 1,110 1,215 1,295 1,295 6440 Other Contractual Services 737,154 822,520 848,470 881,030 880,460 902,950 937,565 TOTAL Supplies and Services 972,090 998,143 1,121,930 1,111,340 1,122,040 1,167,600 1,230,690 TOTALS $1,916,029 $1,967,266 $2,213,775 $2,180,200 $2,262,810 $2,271,430 2,384,760 CITY OF GOLDEN VALLEY 2021 - 2022 OPERATING BUDGET DIVISION: Administrative Services (005) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $689,723 $724,510 $776,195 $766,920 $809,890 $786,005 $809,910 6111 Overtime -Regular Employees 3,860 1,072 2,500 1,700 2,500 1,700 1,700 6130 Salaries -Temporary Employees - - 15,600 4,615 16,070 15,000 16,380 6150 Employee Insurance 152,135 153,716 165,935 165,715 175,025 168,155 177,765 6160 Retirement 98,221 89,825 131,615 129,910 137,285 132,970 148,315 TOTAL Personal Services 943,939 969,123 1,091,845 1,068,860 1,140,770 1,103,830 1,154,070 Supplies and Services 6320 Operating Supplies 40,937 24,106 74,430 54,025 42,515 62,605 92,880 6340 Professional Services 63,218 53,627 46,775 46,775 46,775 46,775 46,775 6342 Postage 63,498 66,131 70,800 60,400 70,800 70,800 71,200 6343 Telephone 22,386 18,689 23,100 23,800 23,100 23,800 23,800 6344 Use of Personal Auto 585 387 800 375 800 800 800 6382 Contractual Maintenance 25,726 - 33,240 33,275 33,275 33,275 33,275 6390 Rentals 16,338 10,371 17,000 9,000 17,000 17,000 17,000 6411 Conferences and Schools 1,263 1,347 6,100 1,550 6,100 8,300 6,100 6413 Dues and Subscriptions 985 965 1,215 1,110 1,215 1,295 1,295 6440 Other Contractual Services 737,154 822,520 848,470 881,030 880,460 902,950 937,565 TOTAL Supplies and Services 972,090 998,143 1,121,930 1,111,340 1,122,040 1,167,600 1,230,690 TOTALS $1,916,029 $1,967,266 $2,213,775 $2,180,200 $2,262,810 $2,271,430 2,384,760 DIVISION: Administrative Services (005) OBJECT DESCRIPTION Personal Services 6110 Salaries -Regular Employees 6111 Overtime -Regular Employees 6150 Employee Insurance 6160 Retirement TOTAL Personal Services Supplies and Services 6320 Operating Supplies 6340 Professional Service 6342 Postage 6343 Telephone 6344 Use of Personal Auto 6390 Rentals 6411 Conferences and Schools 6413 Dues and Subscriptions 6440 Other Contractual Services TOTAL Supplies and Services TOTALS 2018 CITY OF GOLDEN VALLEY 2021 - 2022 OPERATING BUDGET PROGRAM: General Services (1101) 2019 2020 2020 2021 2021 2022 ACTUAL ADOPTED ESTIMATED CONCEPT ADOPTED CONCEPT $297,313 $303,951 $299,345 $298,430 $309,720 $305,265 $309,655 2,111 940 1,500 1,500 1,500 1,500 1,500 63,102 60,585 60,975 62,670 65,045 64,765 65,030 42,648 38,172 47,895 47,745 49,555 48,845 49,545 405,174 403,648 409,715 410,345 425,820 420,375 425,730 13,187 7,398 16,000 12,000 16,000 16,000 16,000 1,655 - - - _ - - 63,498 66,131 70,800 60,400 70,800 70,800 71,200 21,192 17,913 21,800 21,800 21,800 21,800 21,800 266 193 300 50 300 300 300 2,977 1,820 3,500 3,000 3,500 3,500 3,500 727 726 3,420 100 3,420 3,420 3,420 430 385 430 405 430 405 405 266,000 280,021 280,000 290,000 288,400 295,000 295,000 369,932 374,587 396,250 387,755 404,650 411,225 411,625 $775,106 $778,235 $805,965 $798,100 $830,470 $831,600 $837,355 DIVISION: Administrative Services (005) OBJECT DESCRIPTION Personal Services 6110 Salaries -Regular Employees 6111 Overtime -Regular Employees 6130 Salaries -Temporary Employees 6150 Employee Insurance 6160 Retirement TOTAL Personal Services Supplies and Services 6320 Operating Supplies 6340 Professional Services 6344 Use of Personal Auto 6390 Rentals 6411 Conferences and Schools 6413 Dues and Subscriptions TOTAL Supplies and Services TOTALS CITY OF GOLDEN VALLEY 2021 - 2022 OPERATING BUDGET PROGRAM: Finance (1102) 2018 2019 2020 2020 2021 2021 2022 ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT ADOPTED CONCEPT $205,734 $210,011 $217,240 $215,870 $225,175 $217,240 $224,070 1,749 132 1,000 200 1,000 200 200 - - 15,600 4,615 16,070 15,000 16,380 50,262 48,534 55,635 55,045 57,730 53,325 58,260 28,880 25,616 36,990 36,695 38,230 36,695 49,055 286,625 284,293 326,465 312,425 338,205 322,460 347,965 97 1,354 4,465 2,700 4,465 3,300 3,300 3,655 4,551 6,000 6,000 6,000 6,000 6,000 141 150 200 25 200 200 200 5,993 5,625 6,000 5,000 6,000 6,000 6,000 536 482 1,680 450 1,680 1,680 1,680 555 580 785 705 785 890 890 10,977 12,742 19,130 14,880 19,130 18,070 18,070 $297,602 $297,035 $345,595 $327,305 $357,335 $340,530 $366,035 CITY OF GOLDEN VALLEY 2021 - 2022 OPERATING BUDGET DIVISION: Administrative Services (005) PROGRAM: IT Services (1105) 2018 2019 2020 2020 2021 2021 2022 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $186,676 $210,548 $259,610 $252,620 $274,995 $263,500 $276,185 6150 Employee Insurance 38,771 44,597 49,325 48,000 52,250 50,065 54,475 6160 Retirement 26,693 26,037 46,730 45,470 49,500 47,430 49,715 TOTAL Personal Services 252,140 281,182 355,665 346,090 376,745 360,995 380,375 Supplies and Services 6320 Operating Supplies 27,653 15,354 53,965 39,325 22,050 43,305 73,580 6340 Professional Services 57,908 49,076 40,775 40,775 40,775 40,775 40,775 6343 Telephone 1,194 776 1,300 2,000 1,300 2,000 2,000 6344 Use of Personal Auto 178 44 300 300 300 300 300 6382 Contractual Maintenance 25,726 - 33,240 33,275 33,275 33,275 33,275 6390 Rentals 7,368 2,926 7,500 1,000 7,500 7,500 7,500 6411 Conferences and Schools - 139 1,000 1,000 1,000 3,200 1,000 6440 Other Contractual Services 471,154 542,499 568,470 591,030 592,060 607,950 642,565 TOTAL Supplies and Services 591,181 610,814 706,550 708,705 698,260 738,305 800,995 TOTALS $843,321 $891,996 $1,062,215 $1,054,795 $1,075,005 $1,099,300 $1,181,370