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11-10-20 Rising TIDES Agenda PacketREGULAR MEETING AGENDA *All members of the public are welcome to attend This meeting will be held via Cisco Webex in accordance with the local emergency declaration made by the City under Minn. Stat. § 12.37. The public may monitor this meeting by calling 1-415-655-0001 and entering the meeting code 177-550-2753. For technical assistance, please contact support staff at 763-593-8007 or webexsupport@goldenvalleymn.gov. If you incur costs to call into the meeting, you may submit the costs to the City for reimbursement consideration. 1.Call to Order 2.Attendance/Roll Call 3.Approval of Agenda and Approval of October 13, 2020 Meeting Minutes 4.Continuation of Phase II Task Force Discussion: Action and Implementation 5.Adjournment November 10, 2020 – 5:15 pm Via Cisco WebEx Rising TIDES Task Force REGULAR MEETING MINUTES Call to Order The meeting was called to order at 5:21 pm by Chair Allen. Roll Call Members present: Joelle Allen, Ruth Paradise, Alex Moreno, Amber Alexander, Myat Thanda Tun, Ajani Woodson, Brad Taylor-White, Fartun Hussein, and Sam Powers (5:26 pm) Members absent: Sheri Hixon and Melissa Johnson Staff present: Kirsten Santelices, Human Resources Director and Kiarra Zackery, Equity and Inclusion Manager Approval of Agenda and September 13, 2020 Meeting Minutes MOTION by Member Hussein to approve the agenda and September meeting minutes as submitted. Seconded by Member Moreno . Motion carried 8-0. Announcement: Police Commission Task Force Staff Santelices reminded the group about the Police Commission Task Force and Chair Allen made an appeal to the group that the members consider participating. Building an Equitable Golden Valley Recap Staff Santelices also provided an overview of the Building an Equitable Golden Valley Community Forum. Chair Allen acknowledged that this was Staff Zackery’s first event with the TIDES Task Force and she was instrumental in the success of the event. Phase II Task Force Discussion: Priorities Chair Allen opened the floor for the subgroups to share the results of their implementation action steps subgroup meetings. Vice Chair Alexander shared implementation items (attached in the minutes). The group shared ideas of ways to increase youth in boards and commissions. Staff Zackery provided positive feedback to the ideas presented and shared that the school climate and culture special ists are great place to start. Member Paradise provided an overview of the topics of Outreach and Education and Programs and Facilities (attached in minutes). The members discussed briefly. Chair Allen presented on the remaining two topics (attached in minutes). Staff Zackery shared a brief update about some of the work she has been doing on the topic of RFPs and Contracting. Chair Allen will send some materials to Kiarra. Task Force next steps, staff will assist in combin ing to one document and share with everyone at the next meeting. Adjournment MOTION by Member Paradise . Seconded by Member Moreno . Meeting adjourned at 6:21 pm. October 13, 2020 – 5:15 pm Via Cisco Webex MEETING MINUTES – Rising TIDES Task Force September 8, 2020 2 _______________________________ Joelle Allen, Chair ATTEST: _________________________________ Kirsten Santelices, Human Resources Director 2021 Action Planning for Rising Tides: 1) Communicating Equity; and 2) Equitable City Contracts (as of October 2020) Strategic Priority Action Item Timeframe Owner(s) Communicating Equity Support the goal of diversifying boards and commissions by creating statements that can be used broadly in print and online to underscore the importance of diversity and inclusion within our city. 1. Publicize the process of joining boards & commissions in places they are not typically publicized. This can be done in a “how to get involved” brochure with a calendar. 2. Send specific invitations to community organizations to attend upcoming meetings – particularly when that community may be impacted. January On going RT Sub- committee / GV Communications Undergo implicit bias training as a rising tides task force so that we are more considerate of difference as we propose solutions and craft inclusive language. Nov / Dec Equity Coordinator Support the goal of reaching city youth by creating flyers, language and opportunities for them to connect to ongoing activities at the city. This might include upcoming forums. Specific items include: 1. Look at upcoming forums / activities and carve out a place where city youth can play a part. 2. Craft a statement on why youth is important to our city. Put it on the website and in locations where youth typically congregate TBD RT Sub Committee / Parks & Rec / GV Communications Publicize Census results broken down by demographics. Establish a habit of articulat ing how decision making is impacted by the makeup of the city and state. Once specific GV Data is available use that instead. March/April 2021 GV Communications / City Council In addition to twice yearly forums, consider creating an annual event similar to PRIDE that celebrates culture, highlights the culture and contributions of underrepresented groups and promotes a friendly welcoming environment for people of all bac kgrounds. This “Ethnic Pride Event” would feature city partners, local businesses – with a spotlight on minority-owned and/or centered business, music, food and fun. 1. Establish a community-based planning committee 2. Involve a majority of minority-owned and GV based contractors 3. Create a youth committee – lead by youth July / August 2021 RT Sub Committee / GV Communications / City Council / Community planning Committee / GVPD / GV Vendors Strategic Priority Action Item Timeframe Owner(s) City Contracts & RFPs Compile sample procurement policies from other municipalities. Such procedures are established to give traditionally underutilized businesses a competitive advantage and meet customer and government requirements. December RT Sub- committee / Procurement Create opportunities for small and minority-owned businesses by revisiting how contracts are awarded. Begin with contracts under$ 175, 000 where the City is not required to meet the public bidding law requirements; or by requiring larger contractors to subcontract parts of the bid to underrepresented business. Jan / Feb depending on upcoming bid ops Procurement / City Attorney Create a list of small and minority-owned businesses in Golden Valley and make a good faith effort to keep the m informed of opportunities and timelines, utilize diverse businesses in all sourcing initiatives and purchasing events. Nov - Jan RT Sub- committee / Procurement Host information sessions / Lunch and Learn supplier diversity series which includes how to do business with the city of Golden valley. Feb / March RT Sub- committee / Procurement / City Council Create a phased strategy for establishing and rolling out a comprehensive supplier diversity program. Look to National Minority Supplier Diversity Council NMSDC guidelines as a start 1. Decide on Metrics and Measures of Success (Mar) 2. Create Phased Plan for short & long term wins (May) 3. First Draft of revised plan (June) 4. Trial (July – November) 5. Final Draft & Trial Evaluation (December) 6. Rollout (Jan 2022) 7. Evaluation (Jan 2023) Throughout 2021/2022 RT Sub- committee / Procurement Rising Tides Task Force Outreach & Education, Barriers and Facilities Sub-committee First draft of implantation recommendations. To facilitate discussion Each item presented for consideration is followed by a list of issues to think . FYI: Is information regarding numbers of renters and single family home owners in Golden Valley. A chart from the City on the diversity of population in the city as of 2018 is shown below.. There are 1,160 apartment units in Golden Valley. This doesn’t include the large complex not yet completed on Laurel and Xenia. There are ? single family homes in Golden Valley. Of those, ? are occupied by the homeowners and ? are rented out. 1. Welcome: Your Guide to Golden Valley – Design and distribute a packet for (new?) residents ? a. Barrier: (if for new residents): How to be notified of apartment residents who are new to the city? b. Develop pipeline with city record keeping department to be notified of homes recently sold, with new homeowners names and contact information. c. Distribution: i. City Website ii. Brought to homes (in person or by mail) iii. Given to realtors iv. Library v. City Hall vi. Placed in other public places for people to pick up vii. Other d. Funding: i. Solicit businesses to support c ost of printed packets, with mention of them in packet? ii. Other e. Content: i. City of Golden Valley Welcome Statement ii. Rising Tides brochure iii. City Hall, Police and Fire Department contact numbers and urls iv. City of Golden Valley auxiliary organizations, listing the events they sponsor and month they occur (see below for list of events ) v. Social service organizations – urls and/or location and phone number. vi. City of Golden Valley volunteer opportunities and how to apply vii. City of Golden Valley Board and Commission Service opportunities and how and when to apply. viii. Voting in Golden Valley. ix. City Government – City Council public forums / public hearings. x. Park & Rec and Community Education. Include their most recent mailing? Short blurb and/or url? xi. Other? 2. New Resident Ice cream Social. The summer music and the parks has one event that is an ice cream social. i. Piggy back with them? ii. Hold a short program for new residents before the music program? 3. Minnesota Night to Unite . Now sponsored by the police department. a. Work cooperatively with the police department. b. Discuss with them expanding the branding message and goals for the activity to: i. Getting to know your neighbors . c. Opportunity to disseminate information. i. Rising Tides brochure. ii. W here to vote. iii. Volunteer / service opportunities in City. d. Opportunity for residents to meet city volunteer leadership. i. Board and Commission members could be assigned to different block parties (energy, environment, Human Rights, Hum an Services, City Planning). 4. Racial Equity Training. Possibly partner with the Golden Valley Foundation. a. Offer training three times a year to: i. City Boards and Commissions ii. Leadership of Auxiliary Groups l and volunteer committees. (see list below) iii. Other 5. Scholarships and financial assistance for Park & Rec activities and Community Education courses. a. Meet with the planning committees for Park & Rec and Robbinsdale Community Education courses to discuss: i. More prominent placement of information regarding availability of financial assistance. ii. Determine where this assistance is , or should be, advertised. b. Work with Park & Rec and Robbinsdale Community Education planners to establish benchmarks for progress in diversity and inclusion of participants in their programs and courses. i. Who attends? ii. Who teaches or leads /coaches activities? iii. Courses for people with disabilities – accessibility? iv. Barriers to participation such as fees, location, transportation?  Note that the City is creating a “Facilities Study Task For ce”. The “City News” reports : “the City is conducting a study of its facilities to determine how they can best serve the community while maximizing opportunities for a future downtown Golden Valley. The process will include identifying the City’s space needs for its various operations”. c. Does the Rising Tides Task Force want to provide input? i. Accessibility ii. Need for affordable meeting places for large private parties iii. Affordable places for band rehearsals and other small group activities. iv. If the Golden Valley Library is closed, alternatives for those free meeting rooms in the City. v. Other Below are groups that work with (or are part of) the City of Golden Valley that we could “piggy back” with in outreach efforts, through cooperation with their staff and v olunteers. Golden Valley Boards & Commissions • Board of Zoning Appeals • Civil Service Commission • Environmental Commission • Human Rights Commission • Human Services Commission o At Risk Teens – Treehouse (Note: this is a religious organization that on its web site mentions God and Jesus.) o Bridge for Youth o Prism – food, financial help, thrift store o sojourner Project – shelter from domestic violence o Senior community Services o Meals for Homebound – NW Suburban Dinner at your door o HUG – Helping Us Grow – support for families • Open Space and Recreation Commission • Planning Commission • Rising Tides Task Force City of Golden Valley Auxiliary Organizations and Event List Golden Valley Fire Relief Association • Police & Fire in the Parks • Bike Rodeo • MN Night to Unite • Citizens Academy • Police Reserve Officer Appreciation • Apartment Managers Networking Luncheon • Shop with a Cop • School Safety Programs Golden Valley Community Foundation • Small Sparks Community Grants • Golden Valley Arts • MLK JR. Day • Summer Concerts in the Park • Adult & Youth Leadership Programming • June Water Days • View of the Valley Photo Contest • Penny Carnival • G.V. Greens Classic • CVF Donut Day • Fall Leaf Drop Off • Mighty Tidy Day Agencies Associated with the City of Golden Valley Joint Powers and Cooperative Agencies • Bassett Creek Watershed Management Commission (BCWMC) • Joint Water Commission • NW Community TV Board of Directors • Northwest Suburbs Cable Communications Commission Park & Recs Programming • Reach for Resources ((Recreation, Education, Advocacy, Counseling, and Health) for people with disabilities • Northwest Community Support Program • Courage Kennedy Rehabilitation Institute • Brookview Programming Priorities Tactics Owner Timing Increase youth participation o n Boards and Commissions Add 1 youth member to Rising TIDES in 2021 Meet with current “Youth Members” on other Task Forces to understand 1) how they got engaged, 2) what they like about their roles and 3) ideas where to recruit other youth Share desire to add youth to boards/commissions with local schools, targeting high school government, social studies, and volunteer groups: • Robbinsdale school district • Hopkins school district • Perpich Center for Arts school • Breck school • Summit Academy school Essay contest for city youth: “Why Civic Engagement is Important” Advertising contest for city youth: Create our next advertisement for Board & Commission opportunities Increase diverse (racial/ethnic and disabilities) representation on Boards and Commissio ns Meet with current Rising TIDES Taskforce Member Ajani Woodson to understand current work at Allianz to improve recruitment of those with disabilities Research and reach out to ‘Abilities’ Networks at local companies (Target, Gen Mills, etc.) Reach out to ERGs at local companies Overall Succession Planning of Board and Commissions • When are openings anticipated? • Create marketing plan in preparation Golden Valley leadership provide strong recommendation, or set goal, of 1 youth member and x% diverse members by end of 2021 for each Board and Commission Golden Valley City Leadership/City Council Social media advertising