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10-19-21 City Council Agenda REGULAR MEETING AGENDA City Council meetings are being conducted in a hybrid format with in-person and remote options for attending, participating, and commenting. The public can make statements in this meeting during public comment sections, including the public forum beginning at 6:20 pm. Remote Attendance/Comment Options: Members of the public may attend this meeting by watching on cable channel 16, streaming on CCXmedia.org, streaming via Webex, or by calling 1- 415-655-0001 and entering access code 177 854 3967. Members of the public wishing to address the Council should call 763-593-8060. Additional Remote Location: Due to out-of-state travel, Council Member Sanberg will be joining via Webex in accordance with Minnesota Statutes § 13D.02 from the following location: Union Station, West Hall, 50 Massachusetts Ave NE, Washington, DC 20002 1. Call to Order A. Pledge of Allegiance Pages B. Roll Call C. Presentation – Hennepin County Sheriff Hutchinson 3 D. Presentation – Golden Valley Historical Society 4 E. Proclamation Recognizing Golden Valley Lutheran Church for 75 Years of Service 5-6 F. Proclamation Recognizing October 24 as World Polio Day 7-8 G. Proclamation Recognizing Community Planning Month 9-10 2. Additions and Corrections to Agenda 3. Consent Agenda Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes 1. Special City Council Meeting (Interviews) – October 12, 2021 11 B. Approval of City Check Register 12 C. Boards, Commissions, and Task Forces: 1. Appointments to PEACE Commission 13-14 D. Bids, Quotes, and Contracts: 1. Approve Agreements for a Replacement Play Structure and Installation at South Tyrol Park 15-31 October 19, 2021 – 6:30 pm Council Chambers Hybrid Meeting City of Golden Valley City Council Regular Meeting October 19, 2021 – 6:30 pm 2 2. Approve Waiving the Public Hearing and Ordering Certification of Special Assessments for the Dahlberg Drive Development Agreement, Resolution No. 21-80 32-34 3. Approve Waiving the Public Hearing and Ordering Certification of Special Assessments on Sanitary Sewer Repairs that involve 2021 City Street Improvements, Resolution No. 21-81 35-37 4. Approve Waiving the Public Hearing and Order Certification of Special Assessments for the 2021 Driveway Replacements, Resolution No. 21-82 38-40 5. Approve Agreement for Residential Curbside Recycling and Organics Collection Services with Allied Waste Services of North America, LLC d/b/a Allied Waste/ Republic Services of the Twin Cities 41-102 E. Receive and File Downtown Study Framework Plan 103-149 F. Adopt Resolution No. 21-83, Approval of Plat – Academy of Whole Learning Addition, 8810 10th Avenue North 150-152 G. Adopt Resolution No. 21-84 to Update the Proposed 2022-2031 Capital Improvement Program to Add the Douglas Drive and Highway 55 Pedestrian Underpass Project 153-160 H. Receive and File Previous Quarter's Financial Reports 161-175 4. Public Hearing A. Public Hearing – Certifying Special Assessments, 2021 Development Agreement 176 5. Old Business 6. New Business All Ordinances listed under this heading are eligible for public input. A. First Reading of Ordinance No. 721, Modifying City Code Section 22: Solid Waste, Regarding the Location of Containers in Residential Zoning Districts 177-180 B. First Reading of Ordinance No. 722, Establishing a 2022 Master Fee Schedule 181-211 C. Review of Council Calendar 212 D. Mayor and Council Communications 1. Other Committee/Meeting updates 7. Adjournment Golden Valley City Council Meeting October 14, 2021 Agenda Item 1. C. Presentation – Hennepin County Sheriff Hutchinson Prepared By Tim Cruikshank, City Manager Summary Hennepin County Sheriff David Hutchinson will be in attendance to provide an update on the activities of the Hennepin County Sheriff’s Office (HCSO) including any collaboration between the HCSO and Golden Valley. Financial Or Budget Considerations Not applicable Attachments None Golden Valley City Council Meeting October 14, 2021 Agenda Item 1. D. Presentation – Golden Valley Historical Society Prepared By Tim Cruikshank, City Manager Summary Kenneth Huber, outgoing president of the Golden Valley Historical Society, will present an update of events, activities, and accomplishments. Financial Or Budget Considerations Not applicable Attachments None Golden Valley City Council Meeting October 19, 2021 Agenda Item 1. E. Proclamation Recognizing Golden Valley Lutheran Church for 75 Years of Service to the Community Prepared By Tim Cruikshank, City Manager Summary This year Golden Valley Lutheran Church, 5501 Glenwood Avenue, is celebrating their 75th Anniversary of Service. They have chosen October as their celebration month and have scheduled many events to commemorate 75 years of service to the community. Council Member/Mayor Pro Tempore Sanberg will deliver the proclamation to Golden Valley Lutheran Church at their celebration event on October 24. Supporting Documents • Proclamation Recognizing Golden Valley Lutheran Church for 75 Years of Service to the Community (1 page) CITY OF GOLDEN VALLEY PROCLAMATION RECOGNIZING 75 YEARS OF SERVICE GOLDEN VALLEY LUTHERAN CHURCH WHEREAS, the year 2021, marks the 75th Anniversary of the Golden Valley Lutheran Church; and WHEREAS, the Golden Valley Lutheran Church has been, and continues to be, dedicated to the service of humanity and the community; and WHEREAS, we honor the enduring commitment of those who have given so unselfishly during these 75 years to help the community grow and thrive, and to provide valuable services in times of need; and WHEREAS, the entire community has benefitted from the charity, outreach, and practical assistance the Golden Valley Lutheran Church and its members have provided through the years; and WHEREAS, the City of Golden Valley would like to publicly thank the Golden Valley Lutheran Church for being a positive example to our community and to extend best wishes to the congregational members on their 75th anniversary. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Golden Valley does hereby recognize Golden Valley Lutheran Church for 75 years of service and proclaim our sincere appreciation to the leaders, staff, and congregational members, past and present, for their commitment and contributions to the community. IN WITNESS WHEREOF, I, Shepard M. Harris, Mayor of the City of Golden Valley, have hereunto set my hand and caused the seal of the City of Golden Valley to be affixed on this 19th day of October, 2021. ___________________________ Shepard M. Harris, Mayor Golden Valley City Council Meeting October 19, 2021 Agenda Item 1. E. Proclamation Recognizing October 24 as World Polio Day Prepared By Tim Cruikshank, City Manager Summary October 24 is World Polio Day; therefore, the Rotary Club of Golden Valley is amplifying their message about eradicating polio to protect the world’s children from this devastating disease. The attached proclamation is meant to help bring attention to the efforts of Rotary International in their fight for a polio-free world as well as recognize their contributions to date. Supporting Documents • Proclamation Recognizing October 24 as World Polio Day (1 page) CITY OF GOLDEN VALLEY PROCLAMATION RECOGNIZING WORLD POLIO DAY OCTOBER 24, 2021 WHEREAS, Rotary International, founded on February 23, 1905 in Chicago, Illinois USA, is the world’s first and one of the largest non-profit service organizations; and WHEREAS, the Rotary motto “Service Above Self” inspires members to provide humanitarian service, encourage high ethical standards, and promote good will and peace in the world; and WHEREAS, Rotary in 1985 launched PolioPlus and spearheaded the Global Polio Eradication Initiative, which today includes the World Health Organization, U.S. Centers for Disease Control and Prevention, UNICEF and the Bill & Melinda Gates Foundation to immunize the children of the world against polio; and WHEREAS, polio cases have dropped by 99.9 percent since 1988 and the world stands on the threshold of eradicating the disease; and WHEREAS, these efforts are providing much needed operational support, medical personnel, laboratory equipment and educational materials for health workers and parents; and WHEREAS, the many Golden Valley residents and businesspeople who belong to the Rotary Club of Golden Valley, sponsor service projects to address such critical issues as poverty, health, hunger, illiteracy, and the environment in their local communities and abroad. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Golden Valley does hereby proclaim October 24, 2021 as World Polio Day in Golden Valley, Minnesota and encourage all residents to join in the fight for a polio-free world. IN WITNESS WHEREOF, I, Shepard M. Harris, Mayor of the City of Golden Valley, have hereunto set my hand and caused the seal of the City of Golden Valley to be affixed on this 19th day of October, 2021. ___________________________ Shepard M. Harris, Mayor Golden Valley City Council Meeting October 19, 2021 Agenda Item 1. G. Proclamation Recognizing Community Planning Month Prepared By Jason Zimmerman, Planning Manager Summary October is National Community Planning Month. It provides an opportunity to publicly recognize the participation and dedication of the members of the Planning Commission, other community planners, and residents who provide their time and expertise to contribute to the planning efforts that lead to equitable, resilient, and sustainable outcomes for the city. Financial Or Budget Considerations None Supporting Documents • Proclamation Recognizing Community Planning Month (1 page) CITY OF GOLDEN VALLEY PROCLAMATION RECOGNIZING COMMUNITY PLANNING MONTH OCTOBER, 2021 WHEREAS, change is constant and affects all cities, towns, suburbs, counties, boroughs, townships, rural areas, and other places; and WHEREAS, community planning and plans can help manage this change in a way that provides better choices for how people work, live, and recreate, and can provide an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community; and WHEREAS, the full benefits of planning require public officials and residents who understand, support, and demand excellence in planning and plan implementation; and WHEREAS, the American Planning Association endorses National Community Planning Month as an opportunity to highlight how planning is essential and how planners can lead communities to equitable, resilient, and sustainable outcomes; and WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of the members of the Planning Commission and other community planners who have contributed their time and expertise to the improvement of the City of Golden Valley. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Golden Valley does hereby proclaim the month of October, 2021, as Community Planning Month in the City of Golden Valley, and I call upon all residents and civic organizations to recognize the many valuable contributions made by professional planners and extend our heartfelt thanks for the continued commitment to public service by these professionals. IN WITNESS WHEREOF, I, Shepard M. Harris, Mayor of the City of Golden Valley, have hereunto set my hand and caused the seal of the City of Golden Valley to be affixed on this 19th day of October, 2021. ___________________________ Shepard M. Harris, Mayor SPECIAL CITY COUNCIL MEETING MINUTES Present: Mayor Shep Harris, Council Members Larry Fonnest, Maurice Harris, Gillian Rosenquist, and Kimberly Sanberg Staff present: City Manager Cruikshank 1. Commissioner Interviews The Golden Valley City Council interviewed the following candidates for appointments to various boards and commissions: Alicia Dang Henry Crosby Andrew Wold Madeline (Maddy) Ryan Charles Quimby 2. Adjournment The Council adjourned by unanimous consent at 6:15 pm. ________________________________ Shepard M. Harris, Mayor ATTEST: _________________________________ Tara Olmo, Executive Assistant October 12, 2021 – 5:00 pm Council Chambers Golden Valley City Hall 7800 Golden Valley Road Golden Valley City Council Meeting October 19, 2021 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Financial Or Budget Considerations The check register has a general ledger code as to where the claim is charged. At the end of the register is a total amount paid by fund. Recommended Action Motion to authorize the payment of the bills as submitted. Supporting Documents Document is located on city website at the following location: http://weblink.ci.golden-valley.mn.us/WebLink/Browse.aspx?id=876916&dbid=0&repo=GoldenValley The check register for approval: • 10-15-21 Check Register Golden Valley City Council Meeting October 19, 2021 Agenda Item 3. C. 1. PEACE Commission Appointments Prepared By Tara Olmo, Assistant to the City Manager´s Office Summary Over the course of the last several weeks, the City Council has conducted interviews and reviewed applications to fill vacancies on the PEACE Commission. Recommended Action Motion to appoint applicants to the Police Employment, Accountability, and Community Engagement Commission. Supporting Documents • PEACE Commission Vacancies (1 page) Police Employment, Accountability, and Community Engagement Commission Vacancy 3 - year term Term expires - April 30, 2024 Vacancy 3 - year term Term expires - April 30, 2024 Vacancy 3 - year term Term expires - April 30, 2024 Vacancy 3 - year term Term expires - April 30, 2023 Vacancy 2 - year term Term expires - April 30, 2023 Vacancy 2 - year term Term expires - April 30, 2023 Vacancy 2 - year term Term expires - April 30, 2022 Vacancy 2- year term Term expires - April 30, 2022 Vacancy 1 - year term Term expires - April 30, 2022 Vacancy 1 - year term Term expires - April 30, 2022 Vacancy 1 - year term Term expires - April 30, 2022 Vacancy 1 - year term Term expires - April 30, 2022 Vacancy 1 - year term Term expires - April 30, 2022 Golden Valley City Council Meeting October 19, 2021 Agenda Item 3. D. 1. South Tyrol Park Play Structure Replacement Prepared By Al Lundstrom, Parks Superintendent Rick Birno, Parks & Recreation Director Summary The 2022-2031 Capital Improvement Program Park Section includes $65,000 for new playground equipment (P-003). The South Tyrol Park play structure is scheduled in 2022 for replacement. The South Tyrol Park neighborhood participated in a public meeting on October 7th, 2021 and optional electronic survey to select one of three GameTime play structure proposal options. After review of the play structure options, the South Tyrol Park neighborhood selected option #1 in a natural color format (play structure rendering attached to report). The total expense for the GameTime play structure from Minnesota Wisconsin Playground, which includes the GameTime Cares equipment grant of $10,390.00 and the OMNIA government purchasing contract discount of $4,902.43 is $64,977.79. Installation of the new play structure equipment is scheduled for June of 2022 and all equipment conforms to ADA and Consumer Product Safety Commission guidelines. Staff recommends the purchase of play structure option #1 and structure installation, as selected by the South Tyrol Park neighborhood, for the replacement of the play structure equipment. Purchase is through the OMNIA purchasing contract #2017001134 and the purchase agreements has been reviewed by the City Attorney. Financial Or Budget Considerations The 2022-2031 Parks Capital Improvement Program includes $65,000.00 for the South Tyrol play structure replacement purchase. City Council Regular Meeting Executive Summary City of Golden Valley October 19, 2021 2 Recommended Action Motion to authorize City Manager to sign purchase agreements for the replacement play structure and installation at South Tyrol Park. Supporting Documents • Minnesota/Wisconsin playground purchase agreement (3 pages) • Minnesota/Wisconsin playground installation agreement (3 pages) • Rendering of play structure option #1 selected by neighborhood (1 page) • Color pallet for play structure selected by neighborhood (1 page) • South Tyrol Park Improvement Survey Results (7 pages) City of Golden Valley Attn: Rick Birno 316 Brookview Pkwy Golden Valley, MN 55426 Phone: 763-512-2342 Fax:763-593-8109 rbirno@goldenvalleymn.gov Ship to Zip 55416 Quantity Part #Description Unit Price Amount 1 RDU GameTime - PrimeTime Play Unit PT16003 - Scots Ridge - Ages 5-12 Shine - [Accent: (SG) Spring Green] Shine - [Roto Plastic: (PO) Orange] [HDPE: (OR) Orange] [Arch: (SG) Spring Green] Shine - [Deck:Pvc: (GA) Gray] [Uni Plastic: (DG) Deep Granite] [Tube: (PO) Orange] [Basic: (SB) Sky Blue] Shine - [Basic: (SB) Sky Blue] $27,221.00 $27,221.00 (1) 12215 -- Crunch Bar Prime Time (1) 19790 -- Dbl Swerve Zip 4'-6"/5' (1) 18679 -- Bongos (1) 19369 -- Gt Jambox (1) 19251 -- Thread The Needle (1) 19161 -- Crazy Eight (5' & 5'-6") (1) 19096 -- Schooner (4'-6" & 5') (1) 19322 -- Swerve Slide (1) 18201 -- 36" Tri Punched Deck P/T (1) 19372 -- Play Port Bridge (1) 19287 -- River Rock Climber (1) 19420 -- Fun-L Crawl Tube (Link) (2) 18200 -- 36" Sq Punched Deck P/T 1.3125 (1) 19104 -- Ridge Climber (1) 19285 -- Transfer Platform W/ Guardrail 3' (2) 12024 -- 3 1/2" Uprt Ass'Y Alum 9' (11) 12026 -- 3 1/2" Uprt Ass'Y Alum 11' (1) 12022 -- 3 1/2" Uprt Ass'Y Alum 7' 1 EKB02I GameTime - ECHO PreSchool Bloom Inground $17,323.00 $17,323.00 1 RDU GameTime - PrimeTime ADA Swing Unit Shine - [Basic: (SB) Sky Blue] Shine - [Roto Plastic: (PO) Orange] $4,490.00 $4,490.00 (1) 5128 -- Expression Swing 3 1/2" X 8' (1) 8552 -- 3 1/2" Zero-G Chair (5-12)-Galv Chain Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | info@mnwiplay.com 10/12/2021 Quote #101716-01-02 South Tyrol Park Option 1 - D10781H Materials Page 1 of 3 Quantity Part #Description Unit Price Amount (2) 8910 -- Belt Seat 3 1/2"Od(8910) (1) 12583 -- Ada Primetime Swing Frame, 3 1/2" Od (1) 12584 -- Ada Primetime Swing Aab, 3 1/2" Od 2 161290 GameTime - Geo-Textile 2250 Sqft Roll $699.00 $1,398.00 4 161292 GameTime - Wear Mat 44"x48"$245.00 $980.00 1 178749 GameTime - Owner's Kit $60.00 $60.00 1 T108I GT-Site - 6' Duraclad Bench w/Back Thermocoat IG Shine - [RB Frame PC: (SB) Sky Blue] [RB Slat TP: (EB) Beige] $595.00 $595.00 Contract: OMNIA Sub Total $52,067.00 Grant ($15,292.43) Material Surcharge $6,980.19 Freight $2,438.03 Total $46,192.79 Excusable Delays/Additional Costs: MWP, and/or its affiliates, shall be liable for default unless delay of performance, whether supplying materials only or including installation in accordance with our project scope, is caused by an occurrence beyond reasonable control of MWP, and/or its affiliates, such as, but not limited to, acts of Superior Force or the public enemy, acts of Government in either its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, delays of common carriers (for transportation of goods whether raw materials or finished product) and attainability of raw materials. Such events resulting in additional costs are not included in quoted amounts and shall be the responsibility of the Owner/Owner's Representative. Any additional costs shall be provided in writing for purchaser's records and shall be due upon payment of invoice. This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and GameTime, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Pricing: f.o.b. factory, firm for 15 days from date of quotation or until the funds are depleted. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Materials Surcharge: due to the volatility in various industries such as, but not limited to, those supplying steel, a surcharge is needed to offset some of the excessive material costs being experienced in our industry, as well as others. This is being looked upon as a short-term necessity but no guarantees can be given that this surcharge will be removed in the near future. Once costs of materials have returned to the levels in recent history, the surcharge will be removed. Payment terms: per the requirements of the grant, payment in full, check submitted with order Unless already on file, please include a tax exempt certificate upon order entry whether a tax supported government agency or other. GameTime Standard Product Shipment: order shall ship within twelve to fourteen weeks after GameTime's receipt and acceptance of your purchase order, color selections, approved submittals, and receipt of deposit, if required. Receipt of anything other than what is stated herein will not constitute an order and therefore no materials will be placed into production nor installation, if required, will be scheduled. Freight charges: Prepaid & added Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | info@mnwiplay.com 10/12/2021 Quote #101716-01-02 South Tyrol Park Option 1 - D10781H Materials Page 2 of 3 Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Order Information: Bill To: _____________________________________________ Ship To: _____________________________ Company: ___________________________________________ Project Name: ________________________ Attn: ________________________________________________ Attn: _____________________________ Address: _____________________________________________ Address: ____________________________ City, State, Zip: _______________________________________ City, State, Zip: ______________________ Contact: ______________________________________________ Contact: ____________________________ Tel: _________________________________________________ Tel: ________________________________ Fax: _________________________________________________ Fax: ________________________________ Acceptance of quotation: Accepted By (printed): _________________________________ P.O. No: _____________________________ Signature: ___________________________________________ Date: ________________________________ Title: _______________________________________________ Phone: ______________________________ Facsimile: __________________________________________ Purchase Amount: $46,192.79 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | info@mnwiplay.com 10/12/2021 Quote #101716-01-02 South Tyrol Park Option 1 - D10781H Materials Page 3 of 3 City of Golden Valley Attn: Rick Birno 316 Brookview Pkwy Golden Valley, MN 55426 Phone: 763-512-2342 Fax:763-593-8109 rbirno@goldenvalleymn.gov Ship to Zip 55416 Quantity Part #Description 1 INSTALL Install - Installation of Engineered Wood Fiber Safety Surfacing to 12" depth- Includes geo-textile fabric. 1 INSTALL Install - Installation of Play Equipment- Includes layout, drilling and concrete for footings. Includes packaging material disposal in (1) 20yd dumpster. Includes wear mats. Excludes site restoration. Total $18,785.00 Comments The owner must provide open and clear access to the project site. The owner is responsible to provide a flat and level site. This quotation is subject to current Minnesota/Wisconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground. Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions of this quotation shall be as outlined herein with no other requirements applicable. Pricing: f.o.b. factory, firm for 15 days from date of quotation. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Payment terms: net 30 days for tax supported governmental agencies. Should this quotation be forwarded to an agency not listed on this quote, credit terms, as well as other terms and conditions herein, may be need to be altered. For instance, non-tax supported organization purchasing any or all products and/or services quoted herein may require full payment for that amount due at time of order entry. Remaining balance owed by tax supported agency, if any, shall still be net 30 days. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. EWF Shipment: order shall deliver within 14 - 21 days after our receipt and acceptance of your purchase order as well as schedule and weather allowing. Bulk material will ship via semi-truck/trailer with a live floor system in trailer which allows driver to deposit EWF directly onto a specific area provided proper access is available. Driver has final say whether the site has proper access. Site restoration is not included and will be the responsibility of the owner/owner's representative. Road restrictions may be in effect and cause delays depending on time of year. 2021 Projects: Installations, whether for play equipment or other products of our scope as well as the related services thay may be included with your project, typically start up around May 1st based on weather conditions, road restrictions, etc. Based on the issues being experienced within our own country, and worldwide, the start of a typical installation year may be jeopardized. Every effort will be made to work with your project time frame but the various shutdowns will have an effect on work performance throughout the year, not just starting up. Please telephone your company contact, or our office, to discuss your project further. Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 10/13/2021 Quote #101716-01-06 South Tyrol Park Option 1 - D10781H Installation Page 1 of 3 Project Scope: Please note, installation is based on site being ready prior to our arrival to install play equipment as well as site conditions that have been conveyed to our organization by the owner/owner's representative and/or ideal conditions existing for a timely completion of your project as quoted. Unless addressed prior to the installation quote being issued or specifically mentioned herein, any issues that arise that impede the progress/completion of your project as quoted will result in additional charges. Weather can change project scheduling in many ways. Take rain for an example. Day, or days, before rain... If weather forecasts show a high percentage chance for rain that will effect the site conditions, a postponement may be in order. Digging holes, laying certain surfacing materials, etc., are greatly affected by weather conditions and work may not begin/continue due to weather forecasts. There's the rain days themselves, which if heavy enough rainfall occurs, makes a site unworkable. Day, or days, after rain... Drying time will be needed after rain and the number of days needed will vary depending on amount of moisture received. One actual rain day may equal multiple delay days depending on work scheduled to be done. + INCLUSIONS + + One mobilization + Public utility locates only + Installation of equipment as outlined on quote # 101716-01-02 + Marking and digging of footings holes to accept direct embedment supports as needed + Unpacking of play equipment + Disposal of packing material + Assembly of play equipment + Concrete for footings as needed + Pouring of concrete for footings + Spreading of EWF + Geo-textile fabric install + Wear mats install + Construction tape/temporary bracing (as needed) + Standard insurance offerings + Standard warranty offerings + Standard industry accepted labor wages - EXCLUSIONS - - Demolition and disposal of the existing equipment and surface - Clear access path up to and into play area for installation equipment (minimum of 8-foot wide, includes but not limited to gates, walkways, driveways, etc.) - Staging area for materials and installation equipment, trailers, etc. - Unobstructed space for maneuvering installation equipment as well as performing work - Security fencing of any type - If fencing is in place (by others), ability to unlock fencing is to be provided to our office a minimum of one week prior to our start - Private utility locates such as, but not limited to, irrigation, fiber optics, private lighting, etc. - Accepting, unloading and storage of order(s)/shipment(s) prior to installation. Please note, orders can be packaged/shipped in large crates, pallets, etc., requiring heavy-duty equipment to unload. - Sitework of any kind such as, but not limited to, grading (play area to have max slope of 1%), site restoration, drainage, etc. - Removal of existing play equipment, border, safety surfacing, etc. - Backfill and compaction of backfill after removal of existing items (for footing holes as an example) that leave voids in area (marking and digging of new footing holes based on workable site) - Digging in compacted sub-surfaces, rock, hard pan, tree roots, unstable soil conditions, etc. - Restoration of compacted sub-surfaces for playground surfacings such as, but not limited to, poured-in-place rubber, rubber tiles, artificial turf, etc. - Digging/maneuvering in sand, pea gravel, mud, etc. - Offsite removal of spoils from footing holes (can be stockpiled near play area for owner/owner's representative removal or spread within play area) - Border to help contain playground safety surfacing - Removal of temporary braces, caution/construction tape, etc. (Can be removed and disposed of after concrete has cured.) - Bonding of any type Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 10/13/2021 Quote #101716-01-06 South Tyrol Park Option 1 - D10781H Installation Page 2 of 3 - Permits of any kind - Prevailing, Davis Bacon, Union, or similar, wages - Restroom facilities. Please provide access to restrooms whether within a building or portable style. Should use of site facilities not be available, additional charges will be required to bring on site temporary/portable restrooms. These temporary facilities will be removed once your project has been completed. - Short term maintenance, check manufacturer's owner's manual recommendations for maintenance and always follow these written instructions. To help set up short (and ongoing) term maintenance, use the first twelve months to regularly check equipment (such as, but not limited to, tightening hardware, checking moving features, etc.). Twelve months allows use in all seasons and will provide a better understanding of what will be necessary for your ongoing maintenance. This short term schedule will be based on the amount of use the play equipment is getting as well as the type of play event that is being played on. Activities with movement have a more dynamic play which can lead to more maintenance due to the nature of the motion but also because these types of play events tend to be more popular. Static features may require less attention during the short term and ongoing maintenance as inspections will determine frequency of maintenance needed for these events. There may be a need for scheduled lower and higher frequency inspections. - Ongoing maintenance, check manufacturer's owner's manual recommendations for maintenance and always follow these written instructions. After short term maintenance period is done and data is collected for that time period, an ongoing schedule should be implemented. The ongoing maintenance can change with age and greater use. There may be a need for scheduled lower and higher frequency inspections. Should weekend work be necessary or non-standard hours be worked, please provide a site contact and the best telephone number to reach this person in case an urgent matter arises requiring immediate attention. (Name) _________________________________________________ (Cell) ___________________________________________________ (Other Telephone Number) ____________________________ Wet Site Conditions: installation areas located near wetlands, where a high water table exists or in any environment that produces excessive moisture will require additional planning prior to installation of your project. Unless excessively wet conditions have been conveyed prior to installation quote and accounted for in some manner, your installation will not proceed. Ideal dry conditions need to be present to begin, and complete, your project as quoted. Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Acceptance of quotation: Accepted By (printed): _________________________________ P.O. No: _____________________________ Signature: ___________________________________________ Date: ________________________________ Title: _______________________________________________ Phone: ______________________________ Facsimile: __________________________________________ Purchase Amount: $18,785.00 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 | 763-546-7787 Fax 763-546-5050 | harlan@mnwiplay.com CONSULTANT: HARLAN LEHMAN 10/13/2021 Quote #101716-01-06 South Tyrol Park Option 1 - D10781H Installation Page 3 of 3 South Tyrol Park Future Improvements Survey COMMUNITY INPUT REPORT Parks and Recreation Programming Survey Community Input Report Page 1 Contents Overview……...………………………………………………………….………………2 Survey Question 1……………………………..………………………..………………3 Survey Question 2…..………………………………………………….………….…...4 Survey Question 3…………………..………………………………..………………...4 Survey Question 4……………………………………………………..……………….5 Survey Question 5……………………………………………………..……………….5 Parks and Recreation Programming Survey Community Input Report Page 2 Overview Soliciting public input was a major component of the City’s consideration of the new play structure and potential new amenities at South Tyrol Park. Staff solicited input from the South Tyrol Park surrounding neighborhood through an online and paper survey and an Oct 7 open house at Brookview regarding the following areas: • new play structure • color pallet of new play structure • replacing the small ballfield with a new amenity To promote the survey and open house, the City send postcards to the South Tyrol Park neighborhood. Survey The survey asked for public input on each of the areas under consideration. The online survey was active from 12 am Monday, Oct 4 to 11:45 pm Sunday, Oct 10, was limited to one response per IP address, and had 26 responses. The paper survey was available at the Oct 7 open house and asked the same questions as the online survey. The paper survey had 11 responses. Results of the online and paper surveys were combined in this report. See page 3 for detailed survey responses. Parks and Recreation Programming Survey Community Input Report Page 3 Survey Please vote for one of the three play structure options for South Tyrol Park: Option 1 Option 2 Option 3 Of the 36 responses to the electronic and paper surveys, 18 (50 percent) voted for Option 1, 14 (39 percent) voted for Option 2, and 4 (11 percent) voted for Option 3. Parks and Recreation Programming Survey Community Input Report Page 4 Please vote for one of the play structure color palettes for the new play structure at South Tyrol Park: Bright Primary Natural Purple/Green/Gray Of the 37 responses to the electronic and paper surveys, 26 (70 percent) voted for Natural, 10 (27 percent) voted for Purple/Green/Gray, and 1 (3 percent) voted for Bright Primary. The small t-ball field is in need of an update and is generally considered underutilized greenspace. Would you like to see the small ballfield removed and new recreation amenities added to South Tyrol Park? Of the 37 respondents who answered this question, 29 (78 percent) are in favor of removing the ballfield to add new recreations and 8 (22 percent) are not. Parks and Recreation Programming Survey Community Input Report Page 5 If the ballfield is removed, please rank your preference for potential new recreation amenities for South Tyrol Park. Please rank from one (highest) through seven (lowest): Based on response averages, the highest ranked amenity is a new 20-foot sun shelter and the lowest ranked amenity is a new gaga ball pit. Please list any other ideas you may have for new recreation amenities at South Tyrol Park. This question was open-ended and gathered no statistical data. Survey Comments Walnut tree, a pool, a bigger ice skating rink, more bike racks, and a gymnastics bar like at Lions Park. Please, the last one I want really bad! :) skate park Community raised bed gardens. Improvements (bench - table) for ice pond Consider a short running track similar to Schaper Park. Also this area gets a lot of sun so any shading solutions would be much appreciated! Amenity #1 Rank #2 Rank #3 Rank #4 Rank #5 Rank #6 Rank #7 Rank Weighted Avg Add a new 20-foot sun shelter. 15 4 4 4 2 1 1 2.4 Add a new sand volleyball court. 5 4 3 6 3 2 4 3.7 Add a new gaga ball pit. 0 3 1 2 0 10 10 5.6 Add a new single soccer and/or lacrosse goal for practice. 2 5 6 4 10 0 2 3.8 Remove ball field and leave park area as open green space and add no new amenities. 9 3 6 4 0 4 5 3.5 Add three new disc golf baskets. 0 4 3 3 6 7 4 4.7 Add a new eno/hammock post area. 2 9 8 5 4 3 1 3.4 Parks and Recreation Programming Survey Community Input Report Page 6 Add doggie waste bag stand. Adding a doggie waste bag stand Larger ice skating rink in the winter a bigger ice skating rink in the winter would be nice. the field can be green space in the warm months and a bigger skating rink in the winter Skate Park. Boules court. Zip line community garden space; natural, prairie garden with walking/biking path; fenced off leash dog park. Please include 2 or more round metal tables with attached chairs with backs. Saw them in a small park in Lafayette Colorado. Very comfortable and welcoming. A tennis or pickle ball court Please make a full size ice rink with nets and boards. The small circular rink gets a lot of use but there are a lot of neighborhood residents that would skate more frequently if there was a larger sheet of ice and nets. A single tennis court/ pickleball court Tennis court!!! Add a single / medium height bar on the playground. A community garden would be my choice over all the amenities above. More perennial flowers please 1) there are no tennis courts in southeast Golden Valley-it would be nice to have more convenient access to tennis courts in southeast corner of the city 2) community garden so neighbors have the ability to co-garden/grow vegetables, etc. Golden Valley City Council Meeting October 19, 2021 Agenda Item 3. D. 2. Waiver of Public Hearing and Certification of Assessment per Agreement Prepared By Sue Virnig, Finance Director Summary The following resolution should be considered to Adopt and Confirm Assessments for the properties at 4232 and 4248 Dahlberg Drive. The fee per development agreement will be assessed for those two properties. The signed agreement also includes waiving the public hearing pursuant to Minnesota Statutes 429.031. By adopting Resolution No. 21-80, allows the property owner to pay for their assessment over time with their property taxes. The public hearing later on the agenda may be opened and closed due to the signed agreement with the Lund Financial Group and the City. Financial Or Budget Considerations Resolution No. 21-80 will give the City authority to certify the assessments on the two properties. The total assessment role is $27,855.02. Payment will be made through property taxes if not paid in full by November 12, 2021. Recommended Action • Motion to approve Resolution No. 21-80 Waiving the Public Hearing Pursuant to MN Statutes 429.031 and Ordering Certification of Special Assessments for the Dahlberg Drive Development Agreement. Supporting Documents • List of Properties Assessed in 2021 (1 page) • Resolution No. 21-80 Waiving the Public Hearing Pursuant to MN Statutes 429.031 and Ordering Certification of Special Assessments for the Dahlberg Drive Development Agreement (1 page) 2021 DEVELOPMENT AGREEMENT Levy 21141 PID Owner Address Amount 19-029-24-13-0044 LUND FINANCIAL GROUP 4248 DAHLBERG DRIVE 13,927.51 19-029-24-13-0043 LUND FINANCIAL GROUP 4232 DAHLBERG DRIVE 13,927.51 27,855.02 RESOLUTION NO. 21-80 RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA STATUTES 429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS FOR THE DALHBERG DRIVE DEVELOPMENT AGREEMENT Project Years Interest Rate First Year Levy Total Assessed 2021 Development Agreement 5 4% 2022 $27,855.02 1. Each individual address (lots) will be assessed the full value of the signed contract with the homeowner for the various private improvement(s). 2. The proposed assessments are hereby adopted and confirmed as the proper assessments for each of said property respectively together with interest at the rate of four (4) percent per annum accruing on the full amount thereof unpaid, shall be a lien concurrent with general taxes upon parcel and all thereof. The total amount of each such assessment not prepaid shall be payable in equal annual principal installments extending over a period of 5 years, as indicated in each case. 3. The first of said installments, together with interest on the entire assessment for the period of January 1, 2022 through December 31, 2022, will be payable with general taxes for the year of 2021, collectible in 2022, and one of each of the remaining installments, together with one year’s interest on that and all other unpaid installments, will be paid with general taxes for each consecutive year thereafter unless the entire assessment is paid in full by November 12, 2021. 4. The owner may pay off the assessment in full after November 12, 2021 with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 5. The City Clerk shall, as soon as may be, prepare and transmit to the County Auditor a certified duplicate of the assessment roll, with each installment and interest on each unpaid assessment set forth separately, to be extended upon the proper tax lists of the County and the County Auditor shall thereafter collect said assessment in the manner provided by law. Adopted by the City Council of Golden Valley, Minnesota this 19th day of October, 2021. _____________________________ Shepard Harris, Mayor ATTEST: _____________________________ Theresa Schyma, City Clerk Golden Valley City Council Meeting October 19, 2021 Agenda Item 3. D. 3. Approve Resolution No. 21-81 to Waive Public Hearing and to order Certification of Special Assessments for the 2021 Sanitary Sewer Repairs Prepared By Sue Virnig, Finance Director Summary Agreements have been signed with the property owners regarding total costs and waiving the public hearing pursuant to Minnesota Statutes 429.031. By adopting this resolution, it allows the property owner to pay for the sanitary sewer repair over time with their property taxes. This work was done by the contractor for the 2021 Pavement Management Project (PMP) and was billed at the time of completion of the project. Terms are the same as the 2021 Project. Financial Or Budget Considerations The total assessment role is for $62,175. This cost was planned at the time of financing the 2021 PMP project. Recommended Action Motion to adopt Resolution No. 21-81 Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Sanitary Sewer Repairs that involve 2021 City Street Improvements. Supporting Documents • List of Sanitary Sewer Repairs Assessed in 2021 for 2021 PMP (1 page) • Resolution No. 21-81 Waving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Sanitary Sewer Repairs that Involve 2021 City Street Improvements (1 page) 2021 PMP SANITARY SEWER REPAIRS PID PROPERTY ADDRESS AMOUNT #30‐118‐21‐12‐0029 2400 ZEALAND AVE N $ 5,495.00 #30‐118‐21‐12‐0030 2380 ZEALAND AVE N $ 5,495.00 #30‐118‐21‐12‐0051 2385 ZEALAND AVE N $ 6,245.00 #30‐118‐21‐12‐0064 2465 XYLON AVE N $ 5,145.00 #30‐118‐21‐12‐0046 2360 AQUILA AVE N $ 8,455.00 #30‐118‐21‐12‐0031 2370 ZEALAND AVE N $ 6,760.00 #30‐118‐21‐12‐0009 2505 AQUILA AVE N $ 8,080.00 #30‐118‐21‐12‐0067 8239 MEDICINE LAKE RD $ 8,345.00 #30‐118‐21‐12‐0006 8555 MEDICINE LAKE RD $ 8,155.00 $62,175.00 RESOLUTION NO. 21-81 RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA STATUTES 429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS ON PRIVATE SANITARY SEWER REPAIRS THAT INVOLVE 2021 CITY STREET IMPROVEMENTS Project Years Interest Rate First Year Levy Total Assessed 2021 PMP Sanitary Sewer Repairs 10 4% 2022 $62,175 1. Each individual address (lots) will be assessed the full value of the signed contract with the homeowner for the various sanitary sewer repair(s). 2. The proposed assessments are hereby adopted and confirmed as the proper assessments for each of said property respectively together with interest at the rate of five (5) percent per annum accruing on the full amount thereof unpaid, shall be a lien concurrent with general taxes upon parcel and all thereof. The total amount of each such assessment not prepaid shall be payable in equal annual principal installments extending over a period of 10 years, as indicated in each case. 3. The first of said installments, together with interest on the entire assessment for the period of January 1, 2022 through December 31, 2022, will be payable with general taxes for the year of 2021, collectible in 2022, and one of each of the remaining installments, together with one year’s interest on that and all other unpaid installments, will be paid with general taxes for each consecutive year thereafter unless the entire assessment is paid in full by November 12, 2021. 4. The owner may pay off the assessment in full after November 12, 2021 with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 5. The City Clerk shall, as soon as may be, prepare and transmit to the County Auditor a certified duplicate of the assessment roll, with each installment and interest on each unpaid assessment set forth separately, to be extended upon the proper tax lists of the County and the County Auditor shall thereafter collect said assessment in the manner provided by law. Adopted by the City Council of Golden Valley, Minnesota this 19th day of October, 2021. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Theresa Schyma, City Clerk Golden Valley City Council Meeting October 19, 2021 Agenda Item 3. D. 4. Approve Resolution No. 21-82 to Waive Public Hearing and to Order Certification of Special Assessments for the 2021 Driveway Replacements Prepared By Sue Virnig, Finance Director Summary Agreements have been signed with the property owners regarding total costs and waiving the public hearing pursuant to Minnesota Statutes 429.031. By adopting this resolution, it allows the property owner to pay for the driveway improvements over time with their property taxes. This work was done by the contractor for the 2021 Pavement Management Project (PMP) and was billed at the time of completion of the project. Terms are the same as the 2021 Project. Financial Or Budget Considerations The total assessment role is for $61,376.74. This cost was planned at the time of financing the 2021 PMP project. Recommended Action Motion to adopt Resolution No. 21-82 Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Driveways that Involve 2021 City Street Improvements. Supporting Documents • List of Driveways Assessed in 2021 for 2021 PMP (1 page) • Resolution No. 21-82 Waving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Driveways that Involve 2021 City Street Improvements (1 page) 2021 PMP Driveways PID ADDRESS AMOUNT #30-118-21-12-0016 2455 AQUILA AVE N $ 3,070.73 #30-118-21-12-0015 2365 AQUILA AVE N $ 8,870.88 #30-118-21-12-0057 2430 AQUILA AVE N $ 9,499.74 #30-118-21-12-0011 2435 AQUILA AVE N $ 6,521.23 #30-118-21-12-0009 2505 AQUILA AVE N $ 5,141.14 #30-118-21-12-0008 2535 AQUILA AVE N $ 6,165.32 #30-118-21-12-0035 8521 ROSE MANOR $ 5,467.68 #30-118-21-12-0064 2465 XYLON AVE $ 2,752.10 #30-118-21-12-0025 2520 ZEALND AVE $ 3,917.35 #30-118-21-13-0029 8445 23RD AVE $ 5,036.71 #30-118-21-13-0028 8465 23RD AVE $ 4,933.88 $61,376.74 RESOLUTION NO. 21-82 RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA STATUTES 429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS ON PRIVATE DRIVEWAYS THAT INVOLVE 2019 CITY STREET IMPROVEMENTS Project Years Interest Rate First Year Levy Total Assessed 2021 PMP Driveways 10 4% 2022 $61,376.74 1. Each individual address (lots) will be assessed the full value of the signed contract with the homeowner for the various private improvement(s). 2. The proposed assessments are hereby adopted and confirmed as the proper assessments for each of said property respectively together with interest at the rate of four (4) percent per annum accruing on the full amount thereof unpaid, shall be a lien concurrent with general taxes upon parcel and all thereof. The total amount of each such assessment not prepaid shall be payable in equal annual principal installments extending over a period of 10 years, as indicated in each case. 3. The first of said installments, together with interest on the entire assessment for the period of January 1, 2022 through December 31, 2022, will be payable with general taxes for the year of 2021, collectible in 2022, and one of each of the remaining installments, together with one year’s interest on that and all other unpaid installments, will be paid with general taxes for each consecutive year thereafter unless the entire assessment is paid in full by November 12, 2021. 4. The owner may pay off the assessment in full after November 12, 2021 with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 5. The City Clerk shall, as soon as may be, prepare and transmit to the County Auditor a certified duplicate of the assessment roll, with each installment and interest on each unpaid assessment set forth separately, to be extended upon the proper tax lists of the County and the County Auditor shall thereafter collect said assessment in the manner provided by law. Adopted by the City Council of Golden Valley, Minnesota this 19 th day of October, 2021. _____________________________ Shepard Harris, Mayor ATTEST: _____________________________ Theresa Schyma, City Clerk Golden Valley City Council Meeting October 19, 2021 Agenda Item 3. D. 5. Approve Agreement for Residential Curbside Recycling and Organics Collection Services Prepared By Marc Nevinski, Physical Development Director Eric Eckman, Environmental Resources Supervisor Drew Chirpich, Environmental Specialist Summary Golden Valley has provided residential curbside recycling collection since 1987. The current recycling contract with Allied Waste Services doing business as Republic Services ends on December 31, 2021. Upon recommendation by the Environmental Commission and in order to meet the requirements of Hennepin County Ordinance 13, the City Council directed staff at its June 9, 2020 work session to expand the curbside recycling program to include citywide organics collection beginning in January 2022. Staff worked with the Environmental Commission to draft a Request For Proposals (RFP) for Residential Curbside Recycling and Organics Recycling Services and issued the RFP on February 1, 2021, reaching out to all residential haulers licensed within the seven-county metro area. Four companies responded to the RFP: Curbside Waste, Republic Services, Vierkant Disposal, and West Central Sanitation. The RFP required each bidder to provide bi-weekly recycling collection and weekly organics collection for all customers, city parks, and city campuses currently served under the existing recycling contract. Bidders were permitted to submit alternate proposals to allow for innovation or creative programs, and all proposals were considered. Republic Services and West Central Sanitation submitted full proposals for both recycling and organics recycling services. Curbside Waste and Vierkant Disposal submitted proposals for organics recycling service only. Staff from multiple departments reviewed the proposals. Staff evaluated the proposals with respect to State and County waste reduction goals, responsiveness to provisions in the RFP, qualifications, performance, safety, vehicles, technology and innovation, price, market variability/revenue share, material recovery, education/tagging, commitment to racial and gender equity, environmental sustainability, ability to provide customer service, and other factors. City Council Regular Meeting Executive Summary City of Golden Valley October 19, 2021 2 Based on these factors, staff developed a recommendation to select Republic Services as the top- ranked proposer to move forward in the RFP process. Republic Services submitted a proposal for recycling collection and processing with a fixed rate model and fixed annual adjustments for five years with no additional processing fees, and organics recycling collection with fixed annual adjustments for five years with no additional processing/tipping fees. In 2022, the proposed price for recycling collection is $4.80 per household per month and the price for organics collection is $5.00 per household per month. In addition to cost considerations, Republic Services demonstrated value and leadership in the following areas: • Wide range of collectable recyclable materials, owns and operates a local Materials Recovery Facility (MRF) in Minneapolis • Racial and gender equity, diversity and inclusion plans, goals, and commitment. o Launched a Black Employee Network, which is a business resource group that supports Republic’s community of Black employees. This group promotes cultural awareness to support a more inclusive workplace. In 2020 and beyond, expects to launch additional business resource groups. o Republic’s Mission Of Supporting An Inclusive Culture (M.O.S.A.I.C.) is driven by its office of inclusion and diversity and supported by its M.O.S.A.I.C. Council, which is comprised of cross-functional leaders from throughout the company. o M.O.S.A.I.C. Council launched the Women of Republic business resource group, which was developed to provide a platform to empower members and enrich a diverse culture that values, develops, and advances women in leadership. • Extensive sustainability plan and goals, Compressed Natural Gas (CNG) trucks, methane capture at landfills • Safe vehicles with more cameras and monitors, side loading vehicles • Industry low incident rate, comprehensive driver training program • More extensive tagging protocols for contamination, better educational materials • More extensive and frequent composition analysis Staff presented its RFP recommendation to the Environmental Commission on March 22, 2021 and requested input, feedback, and guidance to help inform the drafting of the agreement. Staff also worked closely with Hennepin County staff and the City Attorney to finalize the terms of the agreement. If the agreement is approved, the new recycling and organics collection services will begin in January 2022 and organics carts will be rolled out to the community just ahead of the first service date. The communication and education campaign will continue with updated information to residents using a variety of media and platforms. Financial or Budget Considerations According to information from Hennepin County and Recycling Markets.com, the commodity value for recycled material has decreased over time since the City’s last RFP process several years ago, and has been impacted more recently by the restriction of recycling markets in China (2018) and shifts in City Council Regular Meeting Executive Summary City of Golden Valley October 19, 2021 3 recycling due to the global pandemic (2020). These changes along with a proposed expansion of the City’s current recycling program to include organics collection results in an increase in the City’s overall recycling budget in 2022. The City’s proposed 2022-2023 biennial budget includes an increase of approximately $555,000 in 2022 to fund the City’s comprehensive recycling program which consists of curbside recycling collection, proposed curbside organics collection, Spring Brush Pick-up, Fall Leaf Drop-off, Mighty Tidy Day and other events, Sentencing to Service contractual program, education and outreach, supplies, staffing, and administration. The budget increase would be funded by a combination of user fees and Hennepin County SCORE grant funds. A fee of $34 per quarter ($11.33 per month) per household is being proposed in 2022. For reference, the current fee in 2021 is $17 per quarter ($5.66 per month) per household and does not include organics collection. Based on information from Hennepin County, the City will receive more SCORE grant funds in 2022 with its inclusion of citywide organics collection. Staff estimates the City will receive approximately $75,000 in SCORE grant funds in 2022 compared with approximately $35,552 in 2021. Recommended Action Motion to approve agreement in the form approved by the City Attorney with Allied Waste Services of North America, LLC, a Delaware limited liability company d/b/a Allied Waste Services of the Twin Cities —Eden Prairie // Republic Services of the Twin Cities - Eden Prairie to provide residential curbside recycling and organics collection services. Supporting Documents • Agreement for Residential Curbside Recycling and Organics Recycling Services (59 pages) 18782441.1 AGREEMENT FOR RESIDENTIAL CURBSIDE RECYCLING AND ORGANICS RECYCLING SERVICES Between the City of Golden Valley and Allied Waste Services of North America, LLC October 19, 2021 City of Golden Valley Physical Development Department 7800 Golden Valley Road Golden Valley, MN 55427 Phone (763) 593-8030 Agreement for Residential Curbside Recycling and Organics Recycling Services 2 18782441.1 Contents 1. Contract Documents .............................................................................................................. 7 2. City Goals ............................................................................................................................. 7 3. Welcome Statement .............................................................................................................. 7 4. Term of Agreement ............................................................................................................... 8 5. Collection Services of Designated Recyclables to be Performed by Contractor .............................. 8 5.1. Collection & Processing ................................................................................................... 8 5.2. Collection Method and Frequency of Collection ................................................................. 9 5.3. Municipal Locations to be Serviced ..................................................................................10 5.4. Recycling Carts ..............................................................................................................11 5.5. Revenue Sharing ...........................................................................................................11 5.6. End Market Certification ................................................................................................12 6. Organics Recycling Collection Services to be Performed by Contractor .......................................12 6.1. Collection & Processing ..................................................................................................12 6.2. Processing Costs ............................................................................................................13 6.3. Delivery Location ...........................................................................................................13 6.4. Collection Method and Frequency of Collection ................................................................13 6.5. Organics Carts ...............................................................................................................14 6.6. Organics Drop-Site Collection .........................................................................................14 6.7. Organics Recycling Collection at Municipal Buildings .........................................................14 6.8. Compostable Bags .........................................................................................................15 6.9. Organics Recycling Sorts .................................................................................................15 7. Other Services to be Performed .............................................................................................15 7.1. Mighty Tidy Day ............................................................................................................15 7.2. Fall Leaf Drop Off ..........................................................................................................16 7.3. Emergency Service ........................................................................................................16 8. Operating Requirements .......................................................................................................17 Agreement for Residential Curbside Recycling and Organics Recycling Services 3 18782441.1 8.1. Service Requirements ....................................................................................................17 8.2. License to Operate ........................................................................................................17 8.3. Non-Holiday Collection ..................................................................................................17 8.4. Holiday Collection .........................................................................................................17 8.5. Non-Completion of Collection and Extension of Collection Hours ........................................18 8.6. Manner of Collection .....................................................................................................18 8.7. Returning Carts to Collection Point ..................................................................................18 8.8. Ownership of Materials ..................................................................................................18 8.9. Missed Pickups..............................................................................................................18 8.10. City Retains Right to Specify Preparation Instructions ....................................................18 8.11. Educational Tagging Procedure for Unacceptable Materials ............................................19 8.12. Day-Certain Collection Days, Collection Districts, and Collection Routes ...........................19 8.13. Transporting and Weighing of Materials at Transfer Stations and Processing Facilities .......20 8.14. Protecting Utilities .....................................................................................................20 8.15. Damage to Property ...................................................................................................20 8.16. Material Cleanup Responsibilities ................................................................................21 8.17. Severe Weather .........................................................................................................21 8.18. Street Improvements .................................................................................................21 8.19. Special Event Collection ..............................................................................................21 8.20. Pilot Projects .............................................................................................................22 8.21. Additional Services .....................................................................................................22 8.21.1. Walk-up Service .......................................................................................................................................... 22 8.21.2. Extra Collection ........................................................................................................................................... 22 8.21.3. Electronics Recycling ................................................................................................................................. 23 9. Vehicle and Equipment Requirements ....................................................................................23 9.1. Vehicle License..............................................................................................................23 9.2. Collection Vehicles & Equipment .....................................................................................23 9.3. Operating Conditions .....................................................................................................24 Agreement for Residential Curbside Recycling and Organics Recycling Services 4 18782441.1 9.4. Size of Vehicle ...............................................................................................................24 9.5. Vehicle Fluid Spills Responsibilities ..................................................................................25 10. Personnel Requirements .......................................................................................................25 10.1. On-site Supervisor .....................................................................................................25 10.2. Personnel Conduct .....................................................................................................25 11. Customer Service Requirements ............................................................................................26 11.1. Staffing .....................................................................................................................26 11.2. Responding to City Calls or Email .................................................................................27 11.3. Responding to Customer Calls or Email .........................................................................27 11.4. Documentation of Customer Calls ................................................................................27 12. Meetings, Reports & Study Requirements ...............................................................................28 12.1. Meetings ..................................................................................................................28 12.1.1. Annual Performance Review Meeting ................................................................................................. 28 12.2. Reports - Monthly ......................................................................................................28 12.2.1. Material Reports ......................................................................................................................................... 28 12.2.2. Cart Recycling Report ................................................................................................................................ 29 12.2.3. Customer Service Report Log ................................................................................................................. 29 12.3. Reports - Annually .....................................................................................................29 12.3.1. Program and Material Report ................................................................................................................ 29 12.3.2. Recycling Composition Report ............................................................................................................... 30 12.3.3. Itemized Truck List ..................................................................................................................................... 30 12.4. Studies .....................................................................................................................30 12.4.1. Recycling and Organics Recycling Set-Out and Participation Rate Studies .............................. 30 12.4.2. Recycling Composition Study .................................................................................................................. 31 12.4.3. Organics Composition Study ................................................................................................................... 32 13. Public Information & Education ..............................................................................................32 13.1. Customer Education ...................................................................................................32 13.2. Organics Roll-Out Education ........................................................................................33 13.3. Provide Industry Related Information ...........................................................................34 Agreement for Residential Curbside Recycling and Organics Recycling Services 5 18782441.1 13.4. Facility Tours .............................................................................................................34 13.5. Community Event Education .......................................................................................34 14. Payments ............................................................................................................................34 14.1. Payment and Payment Processing ...............................................................................34 14.2. Payment Responsibilities ............................................................................................35 14.3. Compensation for Services ..........................................................................................35 14.3.1. Compensation for Mighty Tidy Day and Fall Leaf Drop Off ..............................................35 15. Penalties .............................................................................................................................35 15.1. Non-Compliant Missed Pickup .....................................................................................35 15.2. Area-Wide Missed Pickup ...........................................................................................36 15.3. Administrative Non-Compliance ..................................................................................36 16. Termination of Agreement ....................................................................................................38 16.1. City May Terminate ....................................................................................................38 16.2. City's Rights Upon Contractor's Failure to Perform .........................................................38 16.3. City's Claim for Damages ............................................................................................38 16.4. Attorneys' Fees and Costs ...........................................................................................38 17. Access to Data and Records ...................................................................................................39 18. Insurance and Legal Requirements .........................................................................................39 18.1. Insurance ..................................................................................................................39 18.2. Automobile Insurance ................................................................................................39 18.3. Workers’ Compensation Insurance ..............................................................................39 18.4. Environmental Liability Insurance ................................................................................40 18.5. Hold Harmless ...........................................................................................................40 19. Financial Guarantee ..............................................................................................................41 20. Non-Discriminatory Practices .................................................................................................41 21. Successors and Assigns .........................................................................................................41 22. Notification..........................................................................................................................42 23. Severability ..........................................................................................................................42 24. Independent Contractor ........................................................................................................43 Agreement for Residential Curbside Recycling and Organics Recycling Services 6 18782441.1 25. Counterparts and Electronic Communication ...........................................................................43 26. Choice of Law and Venue ......................................................................................................43 Appendix A - Definitions ............................................................................................................45 Exhibit 1 - Multi-family (more than four units) and institutional properties included in residential recycling collection ......................................................................................................................53 Exhibit 2 - Residential Recycling Weeks ..........................................................................................54 Exhibit 3 – Recycling at Municipal Locations ...................................................................................55 Exhibit 4 – Recycling Collection Price Worksheets ...........................................................................57 Exhibit 5 – Organics Recycling Price Worksheets .............................................................................59 Agreement for Residential Curbside Recycling and Organics Recycling Services 7 18782441.1 This Agreement is made this _______ day of _________________ 2021, by and between the City of Golden Valley, a Minnesota municipal corporation (the “City”) and Allied Waste Services of North America, LLC, a Delaware limited liability company d/b/a Allied Waste Services of the Twin Cities —Eden Prairie // Republic Services of the Twin Cities - Eden Prairie (the “Contractor”). In consideration of their mutual covenants, the City and the Contractor agree as follows: 1. Contract Documents The Contract Documents shall consist of this Agreement, including all exhibits to this Agreement, which are incorporated herein by reference; City of Golden Valley Request For Proposals For Residential Curbside Recycling and Organics Recycling Services; and Republic Services Proposal for City of Golden Valley Residential Curbside Recycling and Organics Recycling Services. The Contract Documents shall be taken together as a whole as the contract between the parties as if they were set forth in full herein. In the event of a conflict among the various provisions of the Contract Documents, the terms shall be interpreted in the following order of priority: A. This Agreement, including all exhibits B. City of Golden Valley Request For Proposals For Residential Curbside Recycling and Organics Recycling Services C. Republic Services Proposal for City of Golden Valley Residential Curbside Recycling and Organics Recycling Services All capitalized terms used in this Agreement shall have the meanings assigned to them in Exhibit A. 2. City Goals The goals of the City are to maximize to the greatest extent possible recovery of Recyclable Materials from Golden Valley residents and to achieve the most cost effective and environmentally sound recycling system that promotes economic prosperity for all residents. 3. Welcome Statement The City of Golden Valley believes in and stands for the values of social equity, inclusion, and justice. We embrace diversity and recognize the rights of individuals to live their lives with dignity, free of discrimination, fear, violence, and hate. We welcome individuals to Golden Valley regardless of race, Agreement for Residential Curbside Recycling and Organics Recycling Services 8 18782441.1 color, creed, religion, national origin, immigration status, gender, gender identity, marital status, age, disability, economic status, sexual orientation, familial status, or cultural background. We strive to provide fair and unbiased services and programs, giving opportunities for all. We are dedicated to being a supportive and united community, strengthened by the diversity of our residents and visitors. The Contractor shall embody the sentiments expressed in this Welcome Statement through quality service delivery and its relationships with customers and City staff. 4. Term of Agreement The term of this Agreement, including the commencement of services to customers, shall begin on January 1, 2022 and terminate on December 31, 2026, the date of signature by the parties notwithstanding. The City and the Contractor may upon mutual written agreement extend the Agreement for an additional three-year or five-year period as deemed appropriate, or as mutually agreed upon by the parties. This Agreement is governed in all respects by the laws of the State of Minnesota. If the City's residential curbside recycling program is substantially changed or altered due to Hennepin County requirements or guidelines, or if the County significantly alters their Residential Recycling Funding Policy, the City and the Contractor shall re-negotiate in good faith the affected provisions of this Agreement. 5. Collection Services of Designated Recyclables to be Performed by Contractor This section is specific to residential curbside recycling collection and processing services. The Contractor shall collect, deliver, weigh, process by commodity, package, and ship Designated Recyclables to end markets for recycling. 5.1. Collection & Processing The Contractor shall furnish all labor, materials, equipment, and perform all work for the collection and processing of Designated Recyclables for approximately 6,976 Customers and the municipal locations specified in this Agreement. The total customer number is subject to change based on development and redevelopment in the City, changes in municipal locations, or as eligible multi- Agreement for Residential Curbside Recycling and Organics Recycling Services 9 18782441.1 family, business, and institutional properties opt in or out of the city collection program as allowed by City code. All Designated Recyclables shall be collected and transported to one of the Contractor’s Material Recovery Facilities (MRF), located in Minneapolis or Delano, which shall meet all Minnesota Pollution Control Agency (MPCA) standards. The Minneapolis MRF shall be the primary facility receiving recyclable material. Alternate facilities may be used provided that the City is notified and the facility meets all MPCA standards. The Contractor shall weigh each collection truck before and after unloading. The Contractor may use an alternate facility upon prior written approval from the City. The Contractor shall provide written notice to the City at least sixty (60) days in advance of any substantial change in these or subsequent plans for receiving and processing Designated Recyclables collected from the City. The Contractor’s MRF shall maintain their exemption from solid waste management taxes pursuant to Minnesota Statutes 297H.06 during the entire term of the Agreement. The Contractor shall maintain adequate recyclable material processing capacity for all Designated Recyclables collected in the City during the entire term of this Agreement. Required Recyclable Materials: At a minimum, the Contractor shall collect all Designated Recyclables, as defined in Appendix A, and any other materials agreed upon by the Contractor and the City in the future. Hennepin County may occasionally add items to this list, at which time, the Contractor will be required to evaluate and collect the additional materials within six months, or less, of receiving notification from the City. The decision to add or change the items collected must be mutually agreed to by all parties. 5.2. Collection Method and Frequency of Collection The Contractor shall provide single-sort recycling collection, where all materials are comingled in Contractor-owned carts, every-other week. Collection shall occur on Fridays between 7:00 am and 6:00 pm as required by City code. Collection shall commence no earlier than 7:00 am, and no later than 9:00 am. The Contractor shall maintain sufficient equipment and personnel to assure that all collection operations are completed by 6:00 pm of the scheduled collection day. The City will direct residents to place recyclable materials at curbside by 7:00 am on the scheduled collection day and in accordance with the days specified in Exhibit 2. Collection shall begin on Friday, January 7, 2022. Agreement for Residential Curbside Recycling and Organics Recycling Services 10 18782441.1 5.3. Municipal Locations to be Serviced In addition to the approximately 6,976 customers, the Contractor shall provide recycling collection at the municipal locations listed below and listed in Exhibit 3, which is attached hereto and incorporated herein. The locations will be included in the customer count provided to The Contractor for monthly unit charges and charged the same rate as households, regardless of the size and number of carts or dumpsters present at the location and the tipping frequency. The City reserves the right to expand or contract the list of locations serviced under this Agreement in the future. Site Name Address Carts Tipping 1 City Hall - Fenced Enclosure 7800 Golden Valley Road 4 Yd dumpster Weekly 2 Public Safety - Fenced Enclosure 7700 Golden Valley Road 4 Weekly 3 Park Maintenance 7708 Golden Valley Road 1 Weekly 4 Street Maintenance 7710 Golden Valley Road 1 Weekly 5 Utility Maintenance 7720 Golden Valley Road 1 Weekly 6 Vehicle Maintenance 7730 Golden Valley Road 2 Weekly 7 Gas Pumps 7740 Golden Valley Road 1 Weekly 8 Fire Station #2 Driveway 400 Turners Crossroad S (Station #2) 1 Every other week 9 Fire Station #3 Driveway 3700 Golden Valley Road (Station #3) 1 Every other week 10 Brookview Community Center / (Parking lot and Lawn Bowling) 316 Brookview Parkway S 6 N/A (city staff will tip into dumpster at Golf Maintenance) 11 Brookview Community Center 316 Brookview Parkway S 4 Yd dumpster Year Round (2x/week) 12 Golf Maintenance 101 Brookview Parkway N 4 yd dumpster As needed 13 Brookview Park - Large Shelter 200 Brookview Parkway N 6 N/A (staff will tip into dumpster at Golf Maint) 14 Brookview Park - Small Shelter 300 Brookview Parkway N 4 N/A (staff will tip into dumpster at Golf Maint) 15 Brookview Park – Tennis 301 Brookview Parkway N 6 N/A (staff will tip into dumpster at Golf Maint) 16 Lions Park Parking lots 151 Louisiana Ave. N 7 N/A (staff will tip into dumpster at Golf Maint) 17 Schaper Softball Complex Large Parking Lot Next to Park Shelter 631 Ottawa Ave. N 4 N/A (staff will tip into dumpster at Schaper) 18 Schaper Softball Complex 631 Ottawa Ave N 4 yd dumpster As needed Agreement for Residential Curbside Recycling and Organics Recycling Services 11 18782441.1 19 Isaacson Park 7101 Sandburg Road 7 N/A (staff will tip into dumpster at Isaacson Park) 20 Isaacson Park (Dumpster at end of driveway to park) 7101 Sandburg Road 4 yd dumpster As needed 21 Sandburg Athletic Complex 2400 Sandburg Road 4 N/A (staff will tip into dumpster at Isaacson Park) 22 Park Maintenance Building 7708 Golden Valley Road 10 N/A (staff will tip for events 3 times/yr) 5.4. Recycling Carts The Contractor shall purchase, own, and ship all recycling carts. The Contractor shall (at its facility) assemble (to include cart labeling), store, inventory, and maintain the carts. The Contractor shall be responsible for cart distribution which will be ongoing during the term of this Agreement and shall be done on a weekly basis for new customers, service changes, replacement of damaged carts, etc. Currently there are approximately 7,184 carts in use. The Contractor shall provide standard size 32, 64 and 96 gallon cart options. Different sized carts and additional carts shall be delivered to customers at no extra charge to the customer or the City upon request. Table 12.4 Recycling Carts in Use Cart Size # of carts in use 32 Gallon Carts 78 64 Gallon Carts 6,000 96 Gallon Carts 1,106 Damaged or unusable carts must be recycled. All costs incurred in recycling carts shall be the responsibility of the Contractor, at no additional cost to the City. The Contractor shall provide the City a list of the carts it replaces with their associated addresses. 5.5. Revenue Sharing The City maintains the right to request revenue sharing during the duration of the Contract. The parties shall enter into negotiations in good faith and any new revenue sharing agreement shall be reduced to Agreement for Residential Curbside Recycling and Organics Recycling Services 12 18782441.1 writing in the form of an amendment to this Agreement. Any change to the pricing terms of this contract requires mutual consent from both parties. 5.6. End Market Certification Upon request by the City, the Contractor shall provide written certification to the City that the recyclable commodities identified will continuously be recycled and not disposed. Contractor must manage the facility to comply with MPCA residual rate and other facility standards. Upon request, the Contractor shall provide the City with adequate documentation of end markets for each recyclable commodity. Such written certification shall include the most recent MPCA Recycling Report submitted by the Materials Recovery Facility which processes the City’s Recyclable Material. Notwithstanding the foregoing, if the MPCA and Hennepin County deem that market conditions are such that Recyclable Materials cannot be reasonably recycled, the Contractor may dispose of the Recyclable Materials in a landfill. Any change to the pricing terms of this contract requires mutual consent from both parties. 6. Organics Recycling Collection Services to be Performed by Contractor This section is specific to residential curbside organics recycling collection services. The City is expanding its current recycling program to include citywide residential organics recycling collection, in which all residential single-family households pay for service regardless of participation in the program. The start date for curbside organics recycling collection will be approximately January 1, 2022. 6.1. Collection & Processing The Contractor shall furnish all labor, materials, equipment, and perform all work for the collection, transport, and processing of SSOM for all customers and the municipal buildings listed in section 6.6. The Contractor shall deliver carts for Source Separated Organic Materials (SSOM) to all customers as part of the initial rollout. The Contractor shall allow Customers to complete an electronic request to return their cart or delay cart delivery if desired by using a customized email address delivered to an internal inbox at Republic Services and linked to the City’s recycling webpage. Management of the internal inbox and timely delivery and recovery of carts will be the responsibility of the Contractor. Agreement for Residential Curbside Recycling and Organics Recycling Services 13 18782441.1 At a minimum, the Contractor shall collect all SSOM, as defined in Appendix A, and any other materials agreed upon by the Contractor and the City in the future. Hennepin County may add items to this list, at which time, the Contractor will be required to evaluate and collect the additional materials within six months, or less, of receiving notification from the City. The decision to add or change the items collected must be mutually agreed to by all parties. 6.2. Processing Costs The organics price provided by the contractor in the RFP response includes the anticipated 2022 cost paid to process the material at an appropriately permitted facility (tipping fee). The Contractor shall provide the City with documentation of actual tipping fees paid at the City’s request. Beginning in 2024, in the event that disposal costs for the organics waste stream increase or decrease because of unanticipated market adjustments, the City and Contractor shall enter into good faith negotiations in order to determine if an increase or decrease to the rates is warranted; provided, however, that neither party is obligated to consent to any such increase or decrease. All such changes shall be negotiated and agreed to by July 1st of the previous year. 6.3. Delivery Location Organics recycling shall be collected, delivered to and weighed at a transfer station, permitted compost facility, or an alternate site approved by the City. Material shall be delivered to Hennepin County’s Brooklyn Park Transfer Station (BPTS), 8100 Jefferson Highway, Brooklyn Park, 55445 or other facility permitted by the MPCA to accept and process this material. The Contractor may use an alternate delivery location provided it provides written notification to the City. The Contractor shall provide written notice to the City at least sixty (60) days in advance of any substantial change in these or subsequent plans. The Contractor shall weigh each collection truck before and after unloading. 6.4. Collection Method and Frequency of Collection The Contractor shall provide year-round weekly SSOM recycling collection where all source-separated organic materials (organics) are comingled in Contractor-owned organics carts. Collection shall occur on Fridays between 7:00 am and 6:00 pm as required by city code. Collection shall commence no earlier than 7:00 a.m., and no later than 9:00 a.m. The Contractor shall maintain sufficient equipment and personnel to assure that all collection operations are completed by 6:00 p.m. of the scheduled collection day. Residents will be requested to have organic materials placed at curbside by 7:00 a.m. on the Agreement for Residential Curbside Recycling and Organics Recycling Services 14 18782441.1 scheduled collection day. Organics collection shall be provided on the same day of the week as the customer’s regular recycling collection and in accordance with the days specified in Exhibit 2. Collection shall begin on Friday, January 7, 2022. 6.5. Organics Carts The Contractor shall purchase, own, ship, assemble, deliver, remove, recover, store/inventory and maintain the carts. The default cart size for the initial rollout shall be approximately 35 gallons. The Contractor shall provide different size carts and additional carts to customers at no extra charge to the customer or the City upon request and not differentiate the price of organics collection by size of cart or quantity per customer. Damaged or unusable carts must be recycled. All costs incurred in recycling carts shall be the responsibility of the Contractor, at no additional cost to the City. 6.6. Organics Drop-Site Collection The City reserves the right to add one or more organics recycling drop-sites, for multi-family residents, on city property along the collection route in locations to be mutually determined by the City and Contractor. The Contractor shall provide collection for all organics carts or containers located at each drop-site on a weekly basis at a cost negotiated between the City and the Contractor. 6.7. Organics Recycling Collection at Municipal Buildings The Contractor shall provide organics recycling collection in Contractor-owned 90-96 gallon organics carts or 4 yard dumpsters at the locations listed below, unless otherwise specified. These are also shown in Exhibit 3. The locations will be included in the customer count provided to the Contractor for monthly unit charges and charged the same rate as households, regardless of the size and number of carts or dumpsters present at the location or the tipping frequency. The City reserves the right to expand or contract the list of locations serviced under this Agreement in the future. Organics Collection at Municipal Buildings Site Name Address Carts Invoice Tipping 1 City Hall - Fenced Enclosure 7800 Golden Valley Road 1 4yd Dumpster Weekly 2 Public Safety - Fenced Enclosure 7700 Golden Valley Road 1 Cart Weekly Agreement for Residential Curbside Recycling and Organics Recycling Services 15 18782441.1 3 Park Maintenance 7708 Golden Valley Road 1 Cart Weekly 4 Street Maintenance 7710 Golden Valley Road 1 Cart Weekly 5 Utility Maintenance 7720 Golden Valley Road 1 Cart Weekly 6 Vehicle Maintenance 7730 Golden Valley Road 1 Cart Weekly 7 Fire Station #2 400 Turners Crossroad S (Station #2) 1 Cart Weekly 8 Fire Station #3 3700 Golden Valley Road (Station #3) 1 Cart Weekly 9 Brookview Community Center 316 Brookview Parkway S 1 4 yd Dumpster 2x/Week 6.8. Compostable Bags The City may purchase Compostable Bags and other supplies from any third party and make them available to Customers as part of the organics recycling program rollout. 6.9. Organics Recycling Sorts The City conducts up to three organics recycling sorts each year to determine the average amount of organics collected by residential customers each week and identify contamination levels. The Contractor shall cooperate and assist the City during sorts as described in section 12.5.3. 7. Other Services to be Performed 7.1. Mighty Tidy Day The Contractor will provide the City with service as part of its annual Mighty Tidy Day. The Contractor will provide equipment with operators for the appropriate disposal of at least the following items: furniture and general refuse, with an opportunity to also dispose of electronics, tires, batteries, fluorescent light bulbs, scrap metal, appliances, miscellaneous other items (construction debris, lumber, swing sets, bricks, etc.), and other materials if agreement is reached between the City and Contractor. The City will provide the publicity, location, traffic control, and staff support for the event Agreement for Residential Curbside Recycling and Organics Recycling Services 16 18782441.1 at the City's cost. The parties shall mutually agree on the date, time, and price for Mighty Tidy Day at least six (6) months prior to the event. 7.2. Fall Leaf Drop Off The Contractor will provide the City with service as part of its annual Fall Leaf Drop Off. The Contractor will provide equipment with operators for the appropriate disposal of at least the following items: unbagged leaves and other compostable items, which may include garden waste, lawn cuttings, and weeds. Other materials may be included if agreement is reached between the City and Contractor. The City will provide the publicity, location, traffic control, and staff support for the event at the City's cost. The parties shall mutually agree on the dates, times, and pricing for the Fall Leaf Drop Off at least six (6) months prior to the event. 7.3. Emergency Service The Contractor will work with the City to provide emergency trash and recycling service to the City in the event that a man-made or natural disaster exceed the capacity or scope of City resources. The Contractor may be called on to assist with the clearance of debris from City Streets, City Public Right-of- Ways, and City facilities. The Contractor will provide the City with emergency contact information for 24-hour coverage, 365 days of the year. When requested, the Contractor will work to assist with resources within 24 hours to assist in recovery efforts as directed by the City's Director of Public Works or their designee. The Contractor will not be required to work in an environment that is unreasonably hazardous or involves hazardous materials or the handling of Unacceptable Materials. All debris will be disposed of in accordance with Local, County, State, and Federal Regulations. The parties may negotiate payment for such services may be negotiated after the fact. The Contractor will keep accurate records consisting of an approved weight slip with the date, time, collection route, driver's name, vehicle number, tare weight, gross weight, net weight, and number stops for each loaded vehicle. The Contractor shall provide record of the location of disposal, all invoices/bills related to disposal, all equipment hour logs for each vehicle used, and all labor hour logs for each employee involved upon request of the City. Failure to provide such documents may impact payment for such activities. Agreement for Residential Curbside Recycling and Organics Recycling Services 17 18782441.1 8. Operating Requirements When performing services under this Agreement, The Contractor shall follow the general requirements listed below as well as any additional requirements applicable to specific services. 8.1. Service Requirements The services to be performed by the Contractor shall be adequate to ensure the satisfactory collection of Recyclable Materials at all times. The Contractor shall supply all equipment, labor, and materials necessary to complete the work. 8.2. License to Operate The Contractor shall be properly licensed and insured to operate in the City of Golden Valley, Hennepin County, and the State of Minnesota. The Contractor shall exercise due professional care to comply with applicable federal, state and local laws, rules, ordinances and regulations in effect as of the Effective Date. The Contractor’s guests, invitees, members, officers, officials, agents, employees, volunteers, representatives, and subcontractors shall abide by the City’s policies prohibiting sexual harassment and tobacco, drug, and alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy, as well as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct of persons on City property, at all times while performing duties pursuant to this Agreement. The Contractor agrees and understands that a violation of any of these policies, procedures, or rules constitutes a breach of the Agreement and sufficient grounds for termination of the Agreement by the City if the breach is not cured by the Contractor within 2 weeks after notice from the City. 8.3. Non-Holiday Collection Regular collection shall take place on Fridays between 7:00 a.m. and 6:00 p.m. except during holiday weeks and in accordance with the days specified in Exhibit 2. The Contractor shall maintain the current scheduled pickup day for households. Any changes to the scheduled pickup days require prior City approval. 8.4. Holiday Collection The Contractor shall not make regular collections on the following legal holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. During a holiday week beginning on the holiday, the Contractor will make collections one day after the regularly Agreement for Residential Curbside Recycling and Organics Recycling Services 18 18782441.1 scheduled day through Saturday. If a holiday falls on a weekend, collection will not be delayed. Saturday collection shall occur between 8:00 a.m. and 6:00 p.m. 8.5. Non-Completion of Collection and Extension of Collection Hours If the Contractor determines the collection of materials will not be completed by 6:00 p.m. on the scheduled collection day, the Contractor shall notify the City by 6:00 p.m., and request an extension of the collection hours. The Contractor shall inform the City of the areas not completed, the reason for non-completion, and the expected time of completion. 8.6. Manner of Collection The collection will, at no time, create a nuisance or become injurious to the public health of persons living either within or outside the corporate limits of the City. 8.7. Returning Carts to Collection Point After collection, the Contractor shall return carts to the designated collection point as set out by the Customer at each location. The Contractor shall endeavor to return all carts with the lid closed and in a standing position. 8.8. Ownership of Materials All materials placed out for collection remain the responsibility and ownership of the Customer until handled by the Contractor at which point they become the responsibility and ownership of the Contractor. Title to and liability for Unacceptable Recyclable Materials or Unacceptable Materials shall at no time pass to the Contractor and shall remain with the generator of such waste. 8.9. Missed Pickups The Contractor will be penalized for non-compliant missed pickups, area-wide missed pickups, and administrative non-compliance, as stated in section 15 (Penalties). 8.10. City Retains Right to Specify Preparation Instructions The Contractor agrees that it is the City’s right to request sorting and setout requirements. The Contractor and the City will mutually agree to such requirements and they may be included in the City’s educational materials. Agreement for Residential Curbside Recycling and Organics Recycling Services 19 18782441.1 8.11. Educational Tagging Procedure for Unacceptable Materials The Contractor shall inform the customers as to materials that are prohibited or unacceptable for collection and the reason for rejection by distributing educational tags and other means. Unacceptable Materials shall be left by the Contractor with an educational tag. The Contractor shall provide tag specifications, including language, images, and attachment method for review and approval by the City. The address and item tagged shall be recorded in the field for reporting to the City. The Contractor shall input all required information recorded in the field regarding customer violations in the City database on a daily basis, and update notes and comments as appropriate. The tagging procedure shall be repeated for each offense, each week until the issue resulting in a tag is resolved. The Contractor shall provide customers access to educational materials and tags in English, Arabic, Spanish, Hmong, Somali, and Russian provided these resources are available at a City or county managed digital platform. Contractor agrees to collaborate with the City and county and will make every reasonable effort to provide information in a format that is usable for the customer. 8.12. Day-Certain Collection Days, Collection Districts, and Collection Routes The City has established day-certain collection days and corresponding collection districts. The collection days and districts are set forth in Exhibit 2. The Contractor shall not change any collection districts or collection days without the prior approval of the City. The Contractor will work with the City to revise collection districts or collection routes when it is deemed necessary by either the City or the Contractor. The City will keep route maps current and provide the Contractor with revised route maps. The Contractor shall keep up-to-date route maps in all collection vehicles at all times. Upon request, the Contractor shall verify to the City that the route maps are still accurate and being followed. The Contractor may use routing software to identify and create a revised route for any of the collection routes at any point during the contract as long as day-certain collection days are adhered to, and the City approves the revised routes. The Contractor shall provide digital copies of the revised routes for review, approval, and use by the City during and after the term of this Agreement. Agreement for Residential Curbside Recycling and Organics Recycling Services 20 18782441.1 8.13. Transporting and Weighing of Materials at Transfer Stations and Processing Facilities The Contractor shall transport materials to the sites designated in this Agreement. Collection vehicles will be weighed after completion of a route or at the end of the day, whichever occurs first. Weight data shall be kept on file and made available for inspection upon request by the City and used to generate the monthly and annual reports. 8.14. Protecting Utilities The Contractor shall be obligated to protect all public and private utilities whether occupying streets, alleys, or public or private property. If such utilities are damaged by reason of the Contractor’s operations, under the executed contract, the Contractor shall repair or replace the damaged utilities. If the Contractor fails to do so promptly, the City shall repair or replace, and the cost of doing so shall be deducted from payment made to the Contractor. 8.15. Damage to Property The Contractor shall take all necessary precautions to protect public and private property. Except for reasonable wear and tear, the Contractor shall repair or replace any private or public property, including but not limited to: structures, landscaping, fences, mailboxes, collection containers that are damaged by the Contractor. Notwithstanding the foregoing, Contractor is not responsible for damage to pavement or curbing except to the extent the damage was caused by Contractor’s negligence or willful misconduct. Such property damage shall be repaired or replaced, at no charge to the property owner, as soon as practicable. If the Contractor fails to repair or replace damaged property within a reasonable time, the City may, but shall not be obligated to, repair or replace such damaged property, and the Contractor shall fully reimburse the City for any of its reasonably incurred expenses. The Contractor shall reimburse the City for any such expenses within ten (10) days of receipt of the City’s invoice, or the City may deduct the reimbursement amount from payment made to the Contractor. The Contractor shall notify the City of any shrubs, trees, or limbs that are low hanging and may hinder its operations. The Contractor shall be responsible for damage to any trees and limbs not reported to the City. Agreement for Residential Curbside Recycling and Organics Recycling Services 21 18782441.1 8.16. Material Cleanup Responsibilities The Contractor shall clean up any materials spilled or blown during the course of collection operations to the City’s satisfaction. As stated in section 9 of this Agreement (Vehicle and Equipment Requirements), all collection vehicles shall be equipped with a broom and shovel for cleaning up spills. The driver shall take all precautions possible to prevent littering. 8.17. Severe Weather The Contractor may postpone Collection due to severe weather at the sole discretion of the Contractor. “Severe Weather” shall include, but shall not be limited to, those cases where snow, sleet, ice, wind or temperatures would jeopardize the safety of the Contractor’s staff or result in unsafe driving conditions. If Collections are postponed under this section, the Contractor shall notify the City’s Designated Contact Person via telephone or email. Upon postponement, Collection shall be made on the next calendar day unless another day is agreed upon by the Contractor and the City. 8.18. Street Improvements This Agreement is subject to the right of State of Minnesota, Hennepin County or the City of Golden Valley to improve its highways, streets and infrastructure. The Contractor accepts the risk that such improvements may prevent the Contractor from traveling its accustomed route or routes for the purpose of collecting materials. The Contractor agrees not to make any claim for compensations against the City for interference due to such improvements or maintenance. The City of Golden Valley shall, whenever possible, provide the Contractor advance information and instructions about how to best provide services in the affected area. Collection by the Contractor is expected to continue as usual unless Contractor receives written notice from the City for an approved change in service. 8.19. Special Event Collection The City may require the Contractor to provide collection containers and material collection for community events each year. The City shall provide a minimum of 30 days’ notice for collection container delivery. The City and the Contractor will enter into good-faith negotiations on pricing for any such events prior to the event. The Contractor shall provide containers on the day of the event and shall service and collect containers no later than the day following the event. Agreement for Residential Curbside Recycling and Organics Recycling Services 22 18782441.1 8.20. Pilot Projects The City may request that the Contractor conduct pilot tests that temporarily change the manner of collection services. A pilot test is an experiment with a new collection method, or a different type of service or schedule that continues for no more than eighteen (18) months, unless both parties agree to an extension. A pilot test may require additional record keeping. If necessary, the City and the Contractor will enter into good-faith negotiations on pricing for pilot projects. 8.21. Additional Services The Contractor shall make available and, upon request, provide the additional services listed in sections 8.21.1—8.21.3 below (the “Additional Services”), beyond the standard City service. Customers will contact the Contractor directly to request Additional Services. The Contractor shall be responsible for collecting and billing for all service charges and fees related to the Additional Services. The payment method (pre-payment or pay after the fact) will be left to the discretion of the Contractor. The Contractor shall provide these Additional Services to customers in conformance with the requirements of this Agreement, City of Golden Valley licensing requirements, and all applicable sections of City code. When providing Additional Services, the Contractor shall input customer information and service request information into the customer service report log. 8.21.1. Walk-up Service Upon request by the City, the Contractor shall provide walk-up service to all households designated by the City at no extra charge. The City will endeavor to ensure that the service is provided only for those residents determined to be in genuine need. In the event walk-up service collection exceeds 0.5% of the total number of households, the City and the Contractor may negotiate additional financial compensation for the service. The Contractor shall inform the City Manager or their designee of any special requirements pertaining to walk-up customers. The City will not require the Contractor to enter a customer’s building or closed structure to service the property. However, if the Customer and the Contractor agree that the Contractor must enter the building to provide the service, the Contractor shall require the Customer to execute the Contractor’s Walkup Service Agreement, which shall include a liability waiver provided by the City. The Contractor will submit an annual list of customers (name and address) receiving walkup service. 8.21.2. Extra Collection The Contractor shall provide Extra Collection services (as defined in the definitions section herein) when requested by Customers as an extra service beyond the regular service. The extra collection materials Agreement for Residential Curbside Recycling and Organics Recycling Services 23 18782441.1 may be collected in the same truck, carrying the same materials with the regular route collections. Extra collections shall be arranged by the Contractor and billed directly to the customer. 8.21.3. Electronics Recycling The Contractor shall provide electronics recycling opportunities as an optional service for customers upon request. The fee schedule for electronics recycling can be found in Exhibit 4. Upon a Customer’s request, the Contractor shall collect any acceptable item properly placed at the point of collection for the listed fee with no extra charge for transportation. The Contractor shall bill the Customer directly for this service. On a monthly basis, the Contractor shall report to the City the number of electronic waste items collected, as well as the tonnage for electronic waste items collected (see section 12). The Contractor shall also properly register under the Minnesota Electronics Recycling Act (M.S. 115A.1310) with the State of Minnesota and follow relevant reporting laws. 9. Vehicle and Equipment Requirements 9.1. Vehicle License All collection vehicles used in performance of this Contract shall be duly licensed and inspected by the State of Minnesota and shall operate within the weight allowed by Minnesota statutes. The Contractor shall, at its own cost, obtain all pertinent licenses from the City, County and State and comply with all applicable licensing requirements. 9.2. Collection Vehicles & Equipment All vehicles must be maintained in proper working order, without leaky seals and hydraulics, be as clean/sanitary (washed and painted regularly), and as free from odors as possible. All vehicles must be clearly identified on both sides with the Contractor’s name and website URL for City customers on both sides of the vehicle. Each collection vehicle shall meet the following requirements: A. Vehicles used to collect and transport solid waste over the streets and alleys of the City shall have a fully enclosed metal body which is tightly sealed and properly maintained, and operated to prevent offensive odors escaping therefrom, and solids or liquids from leaking, spilling, dropping, or blowing from the vehicle. B. Vehicles must be kept in good repair and in clean and sanitary condition and are subject to periodic inspection by the City. Vehicles shall be equipped with brooms and shovels for use in sweeping up all solid waste and refuse spilled during collection or hauling. Agreement for Residential Curbside Recycling and Organics Recycling Services 24 18782441.1 C. Vehicles shall contain spill kits capable of absorbing and containing any fuel or hydraulic fluid spills. All spill incidents shall be reported to the City the day of the incident, with location and time of spill, type of spill, and measures used to clean up the spill. D. Vehicles operated on any residential street shall not exceed a weight of 7 tons per axle. E. Vehicles shall pass all annual inspections required by the Minnesota Department of Transportation, including but not limited to those required by Minn. Stat. § 169.781. All vehicles operated in the City shall display a current DOT inspection decal. F. The Contractor shall immediately report all traffic safety and environmental incidents involving its vehicles that occur in the City to the City staff. G. Each collection vehicle shall be equipped with the following: i) A two-way radio or mobile phone. ii) A first aid kit. iii) An approved 2A 1 0BC dry chemical fire extinguisher. iv) Warning flashers. v) Warning alarms to indicate movement in reverse. vi) Signs on the rear of the vehicle which state "This vehicle makes frequent stops." vii) A broom and a shovel for cleaning up spills and a spill kit. viii) All of the required equipment must be in proper working order. ix) All vehicles must be maintained in proper working order and sound appearance and be as clean and free from rust and odors as possible. x) All vehicles must be clearly identified on both sides with the Contractor's name and website URL. xi) Large, distinguishable, appropriate signage identifying vehicle as a recycling collection vehicle. 9.3. Operating Conditions The Contractor’s vehicles shall be constructed and maintained in a manner that ensures the contents will not leak, blow away, or spill. Said vehicles shall not be allowed to stand in any street, alley, or other place longer than is reasonably necessary for collections. The Contractor shall be solely responsible for cleaning up any materials spilled during the collection process. 9.4. Size of Vehicle The Contractor’s vehicles shall be sized to operate and negotiate turning movements in the City’s streets and alleys without causing damage to public or private property or creating traffic hazards. Agreement for Residential Curbside Recycling and Organics Recycling Services 25 18782441.1 9.5. Vehicle Fluid Spills Responsibilities The Contractor shall report all hydraulic fluid spills and leaks to the City’s Environmental Specialist (763- 593-8030) and the Contractor’s supervisor immediately. If the City’s Environmental Specialist is unavailable, spills must be reported to the Fire Department (911 or 763-593-8065). The Contractor is responsible for cleaning up spills. Reporting all spills and leaks to the City is in addition to the state requirement to report spills to the Minnesota Duty Officer if the spill is over 5 gallons. 10. Personnel Requirements 10.1. On-site Supervisor The Contractor shall have an on-site supervisor to manage its hauler, interact with the City Manager or their designee to address problems as they arise, meet with City staff whenever it is deemed necessary by the City Manager or their designee, interface directly with customers when deemed necessary by the City, and have continual direct communication with the Contractor’s customer service staff and haulers. The on-site supervisor shall have a separate vehicle with the Contractor’s contact information clearly printed on the vehicle. The on-site supervisor will also be involved in regularly scheduled meetings with the City. 10.2. Personnel Conduct Contractor’s personnel will be trained both in program operations and in customer service to ensure that all personnel maintain a positive attitude when dealing with City staff and customers. The Contractor personnel shall: • Conduct themselves at all times in a respectful and courteous manner and not use any abusive or foul language. • Perform their duties in accordance with all existing laws and ordinances and future amendments thereto of the Federal, State of Minnesota, and local governing boards. • Be clean and presentable in appearance. Any requirements related to appearance shall not be discriminatory and shall be consistent with the Creating a Respectful and Open World for Natural Hair Act of 2020 (the CROWN Act of 2020). • Wear a uniform and employee identification badge or name tag. • Drive in a safe and considerate manner. • Manage containers in a careful manner by rolling, picking them up, emptying their contents into the collection vehicle, and placing (not throwing, kicking or sliding) the Agreement for Residential Curbside Recycling and Organics Recycling Services 26 18782441.1 container back to their designated location so as to avoid spillage and littering or damage to the container or property. • Monitor streets and alleys for any spillage and be responsible for cleaning up any litter or breakage. • Avoid damage to property and report any damage to the City Manager or their designee. • Not collect or scavenge through collection or other materials in any manner that interferes with the contracted services. The Contractor shall immediately report all witnessed scavenging to Golden Valley Police non-emergency dispatch at 763-593-8079. 11. Customer Service Requirements This section describes the minimal amount of customer service required and shall not limit the Contractor in providing expanded, additional, or superior customer service. The City requires effective, inclusive, responsive and friendly customer service at all times and in all forms of communication, including interactions by drivers/crews on the collection route, interactions on the phone, emails, and websites. The Contractor shall train its customer service agents on the Golden Valley contracts and all agents shall be able to discuss and resolve issues specific to this agreement. 11.1. Staffing The Contractor shall provide full time oversight of the City’s collection, and shall administer its obligations to provide quality service to customers of Golden Valley. The Contractor shall maintain a staff of customer service representatives working remotely or in call center that are equipped with, City specific reference materials, telephones, email capability to effectively handle inquiries, complaints, and/or receive instructions. The Contractor shall provide a dedicated local staff member to handle all phone calls and emails from Golden Valley City staff. The customer service number shall be answered from 8:00 a.m. to 5:00 p.m. Monday through Friday except for the legal holidays. Overflow calls can be answered by an answer machine or voicemail system. Email communication must be available to residents 24 hours a day, 7 days per week, except legal holidays. The Contractor identified its Delano Customer Call Center staff, or other remotely placed Minnesota call center representatives to deliver call and email support. In addition to the call center, customers have the ability to reach the Contractor 24 hours a day, 7 days per week via its website, RepublicServices.com, or its app, known as MyResource™. The Contractor shall provide written notice to Agreement for Residential Curbside Recycling and Organics Recycling Services 27 18782441.1 the City at least sixty (60) days in advance of any changes to its customer service office or delivery systems and shall obtain written approval from the City ahead of implementing such changes. 11.2. Responding to City Calls or Email The Contractor shall use its best effort to address all voicemail and email correspondence from the City with a return call or email to the City within thirty minutes if the City contacted the Contractor between 8:00 a.m. and 4:30 p.m. and by 9:00 a.m. the next business day if the call or email was made after 4:30 p.m. or during non-working hours. 11.3. Responding to Customer Calls or Email The Contractor shall receive customer service inquiries, complaints, requests for walk-up service, and Additional Services and other issues by phone and email. The customer service email GVrecycling@republicservices.com or similar email address approved by the City shall be used and managed by Republic Services for customers. The Contractor shall use its best effort to address all voicemail and email correspondence from Customers with a return call or email to the Customer within thirty minutes if the Customer contacted the Contractor between 8:00 a.m. and 5:00 p.m., and by 9:00 a.m. the next business day if the call or email was made during non-working hours. Between 8:00 a.m. and 5:00 p.m. all callers shall have the option to exit the menu or phone tree and speak directly with a representative. Overflow calls may be directed into a voicemail answering system. A voicemail system or answering service shall be operative during all non-office hours. Customer service staff shall be accessible via email during office hours and the Contractor’s system shall receive email during non-office hours for review and response during office hours. 11.4. Documentation of Customer Calls The Contractor shall document all reported customer service issues in a log that is submitted to the City on a monthly basis. This log will include customer name, customer address, summary of issue, date of contact, and date of issue resolved. Agreement for Residential Curbside Recycling and Organics Recycling Services 28 18782441.1 12. Meetings, Reports & Study Requirements The Contractor shall create, collect, and maintain all records required by the federal, state, and local governments regarding waste management services, and other records as specified below. The City will provide report templates. All reports shall be in an electronic format (e.g. MS Excel or Word), and should be submitted electronically to the City. 12.1. Meetings 12.1.1. Annual Performance Review Meeting Upon receipt of the Contractor’s annual report, the City shall schedule an annual meeting with the Contractor. The objectives of this annual meeting will include (but not be limited to): 1. Review the Contractor’s annual program report. 2. Review efforts the Contractor has made to expand recyclable markets (recycling only). 3. Review the Contractor’s performance based on feedback from customers to City staff. 4. Review the Contractor’s promptness in responding to City staff and customers. 5. Review the Contractor’s annual progress on reducing greenhouse gas emissions from its activities under this contract. 6. Review of the Contractor’s annual processing facilities report (or subcontractor’s report) to the Minnesota Pollution Control Agency (recycling only), and the Minnesota Department of Revenue (pursuant to M.S. 297h.06 Subd. 1.5), (recycling and organics only). 7. Review the Contractor’s recommendations for improvements to the City’s program, including enhanced public education and other opportunities. 8. Review staff recommendations for improving the Contractor’s service. 9. Discuss other opportunities for improvement during the remaining years under the current contract. 12.2. Reports - Monthly The following reports are due by the 15th day of each month: 12.2.1. Material Reports The Contractor shall provide to the City: Agreement for Residential Curbside Recycling and Organics Recycling Services 29 18782441.1 • Tons of MSW, recycling and organics recycling (recycling should be broken down by commodity) and supporting documentation within fifteen (15) days of the previous month. • Tons of process residuals at the MRF attributable to the City’s collection program. 12.2.2. Cart Recycling Report The Contractor shall be responsible for picking up and recycling damaged or unusable carts. The Contractor shall provide annual documentation showing the City how many carts were recycled and where carts were recycled. Replacement of unusable carts shall be the sole responsibility of the Contractor, and replacement must occur prior to the following service date. 12.2.3. Customer Service Report Log The Contractor shall document all reported customer service issues in a log that is submitted to the City on a monthly basis. This log will include customer name, customer address, summary of issue, date of contact, and date of issue resolved. The Customer Service Log will also include additional service details such as if the resident has requested walk-up service, or any additional services. 12.3. Reports - Annually The following reports are due by the 31st day of January each year, unless specified otherwise: 12.3.1. Program and Material Report The Contractor shall provide the City an annual program report. The annual program report is an overall summary of the program from the previous year. The report should include: 1. Tons of recycling and organics recycling (recycling should be broken down by commodity). 2. Trends in the recycling and organics recycling industry. 3. Recovery rates (i.e. pounds per household, recycling and organics only). 4. Total residuals rates from the recycling and/or composting facility. 5. Set-out and participation rates based on 12.5 Agreement for Residential Curbside Recycling and Organics Recycling Services 30 18782441.1 6. End Market Certification that includes the most recent MPCA Recycling Report submitted by the Materials Recovery Facility which processes the City’s Recyclable Material. 7. SW-1AR Reports submitted to Minnesota Department of Revenue (both recycling and organics) for facilities that accept the City’s material. 8. The Contractor’s suggestions to improve the City’s program. 9. List of Customers (names and address) receiving walkup service for each material type on an annual basis, with those who receive a liability waiver identified. 10. The Contractor shall submit an annual list of customers (name and address) receiving walkup service. 12.3.2. Recycling Composition Report The Contractor shall provide the City an annual Recycling Composition report containing the following data: 1. Raw weight data sent on the day of each sort. 2. Final analysis sent within one month of the last day of the sort to include total tons of material sorted, total tons and percent of material by recyclable materials. 12.3.3. Itemized Truck List The Contractor shall provide an itemized list of trucks to be used for residential collection services in the City to include make/model, year, capacity, loading method, fuel type, miles per gallon (or equivalent), delivery schedule (if applicable), and number of spares in the fleet. Updated lists shall be made available to the City upon request. 12.4. Studies 12.4.1. Recycling and Organics Recycling Set-Out and Participation Rate Studies The Contractor shall conduct an annual Participation Study in which both the set-out and participation rates are analyzed and documented for both recycling and organics recycling, during each year of the contract. Participation Studies shall be conducted annually by the Contractor (generally in October for recycling and February for organics recycling). Agreement for Residential Curbside Recycling and Organics Recycling Services 31 18782441.1 The set-out rate is the average number of households that set materials out for recycling collection on a given day. For example, every Tuesday for one month, collection drivers count the number of households that set out recycling on that day. Then the four numbers are given to the City and are averaged to determine the average number of households who set out recycling on a given Tuesday. The participation rate is the number of households who set materials out for recycling collection at least once over a period of one month as a percentage of the overall number of eligible households. The studies will span one month of collections. The City will randomly select sections of the City to study for each daily route, with each section being comprised of about 200 households per day, for a total study of at least 1,000 households. These same sections will be studied every year for consistency. The Contractor shall conduct set-out rate measurements and participation rate studies at no additional cost to the City. 12.4.2. Recycling Composition Study The Contractor shall conduct at least one materials composition analysis of the City’s recyclable materials each year during a month agreed upon by the City and the Contractor. The Contractor shall allow at least one City representative to be present during the sort. The City must approve the methodology prior to conducting the composition analysis. At a minimum, the composition analysis protocol shall include the following: • Method for pulling a representative sample from individual loads; • Total weight to be sampled; • Methods of keeping analysis samples separate from other incoming materials and outbound commodities; • Specific sorting guidelines as to how each Recyclable, Process Residuals, and Excluded Material shall be defined for purposes of the sorting and analyses; • Methods of separating each Recyclable Material into their respective outbound commodity product grade categories such that the sampled material is as representative as possible of regular, full operations and product quality; • Methods of weighing each Recyclable, Process Residuals, and Excluded Material; • Methods of recording raw weights data; • Methods of analysis of raw data, including statistical significance of averages based on number of samples proposed; Agreement for Residential Curbside Recycling and Organics Recycling Services 32 18782441.1 • Minimum advanced notice needed from the City to schedule a date and time for each composition analysis; and • Guaranteed turn-around time on the report back to the City of findings, results and analysis of each composition analysis. 12.4.3. Organics Composition Study The Contractor shall cooperate with the City in the coordination of up to three materials composition studies of the City’s organics recycling each year. This may include, but is not limited to altering areas of collection during study, delivery of partial loads to sort location, and tracking collection data. 13. Public Information & Education This section contains the minimum list of public education materials that the Contractor shall provide. The Contractor shall work with the City to implement technology such as, but not limited to, mobile apps, texting notifications, and website content outlined in their proposal to provide enhanced education during the term of this Agreement. The Contractor shall not mail any contract-related educational materials to residents of the City or Customers without prior approval from the City. All public information and educational materials shall be provided in English, Arabic, Spanish, Hmong, Somali, and Russian. 13.1. Customer Education The Contractor shall work with the City to promote waste reduction and other topics to customers at no additional cost to the City. Customer education efforts may include, phone and email communication for the purposes of customer service, brochures, cart flyers/hangers, cart information packets, signs, videos and presentations to classes and community groups. The City will work with the Contractor to ensure recycling educational materials conform to the Hennepin County Funding Policy requirements. Agreement for Residential Curbside Recycling and Organics Recycling Services 33 18782441.1 13.2. Organics Roll-Out Education In addition to the public education assistance to the City as described in this section, the Contractor shall be responsible for purchase, production and distribution of the following public education materials for the organics recycling program: • Residential Organic instructions within a label on a cart lid. • Organic collection instructional brochure for residents. • Annual Organic collection mailer to residents. • Organic collection instructions for the City’s web page and newsletter. This is the minimum list of public education materials that the Contractor shall provide. The City shall approve any and all public education content and tools. The Contractor shall provide a draft copy to the City of any content at least one month prior to final drafting and production of any public education tool. The Contractor shall work with the City to educate Customers during the transition, using the schedule outlined below. The City will educate residents through print materials, the City website and social media channels, and community events. The Contractor shall educate residents through distributing print materials on carts and through verbal and written communications by customer service representatives. Public Education & Roll-out Schedule-Organics Recycling Tasks/Commitments Deadline Organics Label Organic Label Draft Submitted to City for approval 10-22-2021 City submits feedback to Contractor for any revisions 10-29-2021 Organic Label Final Draft Submitted to City for approval 11-12-2021 Organics Instructional Brochure Instructional Brochure Draft Submitted to City for approval 10-22-2021 City submits feedback to Contractor for any revisions 10-29-2021 Final instructional Brochure submitted to City for approval 11-12-2021 City posts instructional brochure on website & in newsletter Fall/Winter 2021 Agreement for Residential Curbside Recycling and Organics Recycling Services 34 18782441.1 Contractor attaches city approved brochure to all organics carts prior to deployment (enclosed in plastic zipped bag to eliminate weather concerns & attached to cart handle) Attached to Cart at Deployment Annual Organics Collection Mailer to Resident December 15 annually Duel Recycling/Organics educational mailer to all residents 13.3. Provide Industry Related Information The Contractor shall provide the City industry-related information or educational materials for City publication or distribution, and assist in the development of brochures, flyers, and articles upon the request of the City. 13.4. Facility Tours The Contractor shall host or coordinate one tour annually during the term of the contract. Tours sites shall be of local recycling, composting, incineration, landfill facilities and/or local end market facilities. The Contractor shall work with the City to select a site and make arrangements for tour attendance at no additional cost to the City. Attendees are responsible for their own transportation. 13.5. Community Event Education The Contractor shall participate in City-sponsored community events during the term of the contract, at the request of the City. Participation may include, but is not limited to, staffing information booths, giving presentations, and displaying trucks and equipment. This shall be done in addition to Special Event Collection requirements outlined in section 8 (Operating Requirements). 14. Payments 14.1. Payment and Payment Processing The Contractor shall submit invoices to the City, and if approved, payments will be made based on the City’s normal disbursement schedule. The City processes all approved invoices within 30 days of receipt. Agreement for Residential Curbside Recycling and Organics Recycling Services 35 18782441.1 14.2. Payment Responsibilities The City will invoice customers directly for recycling and organics recycling services. The Contractor shall invoice customers directly for Additional Services, and any other services outside the scope of the Agreement with the City. 14.3. Compensation for Services The City agrees to pay the Contractor for collection and processing services provided to the City in accordance with Exhibits 4 and 5 (collection price worksheets) and based on the number of Customers and municipal locations provided by the City. The City will provide the Contractor the total number of customers at the beginning of the term of this Agreement and annually on July 1 thereafter. Either the City or the Contractor may recommend adjustments in the number of customers in writing during the year. Both the City and the Contractor must agree in writing on the adjustments prior to the adjustments taking effect. 14.3.1. Compensation for Mighty Tidy Day and Fall Leaf Drop Off The parties shall negotiate payment and fees for item disposal related to Mighty Tidy Day and Fall Leaf Drop Off separate from this Agreement. 15. Penalties The City will monitor the performance of the Contractor against goals and performance standards required within this Agreement. Substandard performance as determined by the City shall constitute non-compliance. If action to correct such substandard performance is not taken by the Contractor within 60 days after being notified by the City, the City may initiate the contract termination procedures. In the event the Contractor has failed to perform any obligation to be performed by the Contractor under this Agreement within the time set forth in this Agreement, then the City may, upon written notice, withhold payment from the Contractor in the amounts specified below as a penalty for failure of the Contractor to fulfill its obligations. 15.1. Non-Compliant Missed Pickup Whenever the City or a customer notifies the Contractor before 12:00 p.m. of locations that have not received scheduled service, the Contractor shall be required to service such locations before 6:00 p.m. Agreement for Residential Curbside Recycling and Organics Recycling Services 36 18782441.1 the same day. When notified after 12:00 p.m., the Contractor shall be required to service such locations not later than 10:00 a.m. of the following day, excluding Saturday and Sundays, and Holidays. Missed pickup calls shall be entered, by the Contractor, into the City’s database identifying the time and location when the call is received and when the service is completed. The missed pickups that fail to comply with the requirements of this section are “Non-Compliant Missed Pickups.” The City may invoice the Contractor $600 for each Non-Compliant Missed Pickups and apply a credit to the City’s invoice. 15.2. Area-Wide Missed Pickup Whenever the Contractor misses an area (an “Area Wide Missed Pickup”) that should have received scheduled service, City may invoice the Contractor $2,500 for the Area Wide Missed Pickup and apply a credit to City’s invoice. An Area Wide Missed Pickup is defined as one or both sides of a street or alley one block or larger if contiguous that is not picked up by 6 p.m. on the next collection day following the missed pickup. Missing a portion of an area on one side of a street or an alley in not considered Area Wide Missed Pickup and will be addressed as a non-compliant missed pickup. 15.3. Administrative Non-Compliance Whenever the Contractor performs services in a non-compliant manner, as determined by the City, the City may invoice (or notify) the Contractor the specified penalty per occurrence and payment/credit will be applied to the City’s invoice. The following non-compliant actions shall warrant a penalty of $2,500 unless cured within a reasonable timeframe, or prior notice, a remedy plan or future mitigation plan is approved by the City: • Disposing of material at an alternate facility without prior approval from City, unless in the case of an emergency the City is notified that same day and provides subsequent written approval. • Failure to report on changes in materials processing operations. • Failure to conduct set-out and participation studies in the required timeframe. • Failure to conduct annual composition analysis or agreed upon alternative. • Failure to conduct annual studies. The following non-compliant actions shall warrant penalty of $1,000 unless cured within a reasonable timeframe, or prior notice, a remedy plan or future mitigation plan is approved by the City: • Failure to staff an event on mutually agreed upon dates. Agreement for Residential Curbside Recycling and Organics Recycling Services 37 18782441.1 • Failure to provide monthly, quarterly, and annual reports. • Failure to provide educational tours at the MRF or other approved facility. • Failure to report and respond to hydraulic or fuel spills or clean up material spills within two (2) hours of discovery or notification. • Failure to maintain vehicles in proper working order. • Failure to provide customers notice by tagging when they are in violation of City collection regulations. • Failure to correct chronic problems (repeated failures from the list below). The following non-compliant actions shall warrant a penalty of $500 unless cured within a reasonable timeframe, or prior notice, a remedy plan or future mitigation plan is approved by the City: • Failure to notify City of non-completion of daily collection. • Failure to comply with customer service requirements. • Failure to accurately document incidents in the customer service database. • Failure to return containers to their original location (3 or more verified occurrences within a 6-month period). Non-compliance requires that the original location of the container was safe and appropriate. • Failure to operate during prescribed operating hours. • Other non-compliance brought to the Contractors attention and not addressed in a timely manner. The Contractor shall be liable for penalty amount(s) upon determination by the City that performance is not consistent with the provisions of the Agreement. The City shall notify the Contractor in writing or electronically of each noncompliant act or omission discovered by the City. It shall be the duty of the Contractor to take whatever steps or action may be necessary to remedy the cause of the noncompliance. The City may invoice the Contractor for the full amount of any damages. The remedy available to the City under this paragraph shall be in addition to all other remedies that the City may have under law or at equity. Notwithstanding anything to the contrary in this section 15, the Contractor shall not be deemed to be liable for penalties where its noncompliance is the result of conditions beyond the Contractor’s control, including but not limited to civil disorder, acts of God, inclement weather severe enough that trucks cannot safely take collections. Agreement for Residential Curbside Recycling and Organics Recycling Services 38 18782441.1 16. Termination of Agreement 16.1. City May Terminate The City reserves the right to terminate this Agreement upon thirty (30) days written notice to the Contractor for failure of the Contractor to perform its Agreement obligations to the satisfaction of the City, as determined solely by the City. This Agreement shall terminate, and neither party, nor the officers of the City, shall be liable for further performance after the termination, if it shall become invalid by reason of any present or future law other than an ordinance of the City. Upon termination, no further payment will be made to the Contractor, and the City may retain another contractor or assign City employees and equipment to perform the services to be provided by Contractor. If as a result, the City incurs total costs for the services which exceed the amounts payable under this Agreement, then the Contractor shall be responsible for the difference between the cost actually incurred and the Agreement amount, together with any other damages incurred by the City. 16.2. City's Rights Upon Contractor's Failure to Perform In addition to the right of the City to terminate this Agreement, upon failure of the Contractor to fulfill any of the provisions of the Agreement, the City may hire such persons, or assign City employees and equipment, as may be necessary, to do such work and the reasonable cost and expense thereof may be charged and deducted from moneys due Contractor, collected from the Contractor as damages, or collection by recourse from Contractor's performance bond. 16.3. City's Claim for Damages Failure by the Contractor to conform to the provisions of the collection service Agreement may also result in cash claims by the City for any damages to the City as a result of the Contractor's failure to conform. The City shall inform the Contractor of such failures in writing. The Contractor shall have seven (7) days from the date of notice to correct such failures before penalty may be invoked. 16.4. Attorneys' Fees and Costs In the event of such failure to perform, the Contractor agrees to pay, in addition to the actual damages sustained by the City as a result thereof, the reasonable attorney's fees incurred by the City in pursing any of its rights under the Agreement. Agreement for Residential Curbside Recycling and Organics Recycling Services 39 18782441.1 17. Access to Data and Records Any and all data provided to the Contractor, received from the Contractor, created, collected, received, stored, used, maintained, or disseminated by the Contractor pursuant to this Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. The Contractor agrees to notify the City within three business days if it receives a data request from a third party. This paragraph does not create a duty on the part of the Contractor to provide access to public data to the public if the public data are available from the City, except as required by the terms of this Agreement. These obligations shall survive the termination or completion of this Agreement. Pursuant to Minnesota Statutes § 16C.05, subd. 5, the Contractor agrees that the books, records, documents, and accounting procedures and practices of the Contractor, that are relevant to the contract or transaction, are subject to examination by the City and the state auditor or legislative auditor for a minimum of six years. The Contractor shall maintain such records for a minimum of six years after final payment. The parties agree that this obligation will survive the completion or termination of this Agreement. 18. Insurance and Legal Requirements 18.1. Insurance The Contractor agrees to maintain commercial general liability insurance in a minimum amount of $5,000,000 per occurrence; $10,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products-completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be named as additional insured via blanket-form endorsement. 18.2. Automobile Insurance The Contractor shall maintain commercial automobile liability insurance, including owned, hired, and non-owned automobiles, with a minimum combined single limit of $5,000,000 per occurrence 18.3. Workers’ Compensation Insurance The Contractor agrees to provide workers’ compensation insurance for all of its employees in accordance with the statutory requirements of the State of Minnesota. The Contractor shall also carry Agreement for Residential Curbside Recycling and Organics Recycling Services 40 18782441.1 employer’s liability coverage with minimum limits as follows: $500,000 – Bodily Injury by Disease per employee; $500,000 – Bodily Injury by Disease aggregate; and $500,000 – Bodily Injury by Accident. No later than December 15 of each calendar year, the Contractor shall provide a certificate of insurance as proof that the above coverages are in full force and effect. These insurance requirements may be met through any combination of primary and umbrella/excess insurance. Contractor’s policies shall be primary and non-contributory to any other valid and collectible insurance available to the City with respect to any claim arising out of Contractor’s performance under this Agreement. Contractor’s policies and certificate of insurance shall state the coverage afforded under the policies shall not be cancelled without at least 30 days’ advanced written notice to the City, except for workers’ compensation. 18.4. Environmental Liability Insurance The Contractor shall obtain and maintain environmental liability insurance in compliance with local, state and federal regulations for all matters related to in this recycling services agreement. Limits of liability shall be no less than $10,000,000 for each occurrence and $10,000,000 aggregate, and shall continue for a two-year period following termination of this Agreement. The Contractor shall add the City as an additional insured under said insurance policy(s) via blanket-form endorsement. The policy coverage shall include Environmental Impairment Liability. The Contractor shall provide the City with a Certificate of Insurance as evidence of said environmental liability insurance upon written request from the City. The Contractor shall further indemnify the City, its employees, agents and licensees from all liability related to hazardous contamination/pollution resulting from the negligent or willful acts of the Contractor, its employees or agents. 18.5. Hold Harmless The Contractor agrees to defend, indemnify and hold harmless the City, its officers and employees, from any liabilities, claims, damages, costs, judgments, and expenses, including attorney's fees, resulting in whole or in part from the negligent acts or omissions or willful misconduct of the Contractor, its employees, its agents, or employees of subcontractors, in the performance of the services provided by this contract or by reason of the failure of the Contractor to fully perform, in any respect, any of its obligations under this contract. The Contractor is not responsible for any claims to the extent arising out of the City’s own negligence or willful misconduct. If the Contractor is a self-insured agency of the State of Minnesota, the terms and conditions of Minnesota Statutes, section 3.732 et seq. shall apply with respect to liability bonding, insurance and liability limits. The provisions of Minnesota Statutes Chapter 466 shall apply to other political subdivisions of the State of Minnesota. Nothing in this Contract shall Agreement for Residential Curbside Recycling and Organics Recycling Services 41 18782441.1 constitute a waiver or limitation of any immunity or limitation on liability to which the City is entitled under Minnesota Statutes, Chapter 466 or otherwise. 19. Financial Guarantee This Agreement shall not be in effect until the Contractor has provided, at no cost to the City, a performance bond, irrevocable letter of credit, or other financial guarantee acceptable to the City Attorney in the sum of $200,000 and executed by a corporate surety company or United States bank authorized to do business in the State of Minnesota to secure the faithful performance of this Agreement by the Contractor conditioned that the Contractor shall well and truly perform and carry out the covenants, terms, and conditions of the Agreement in strict accordance with its provisions, and shall not be cancelable during the term of this Agreement. 20. Non-Discriminatory Practices The Contractor agrees not to discriminate in providing the Work under this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate termination of this Agreement. The Contractor agrees to comply with Americans with Disabilities Act as amended (“ADA”), section 504 of the Rehabilitation Act of 1973, Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, and the Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. The Contractor agrees to hold harmless and indemnify the City from costs, including but not limited to damages, attorneys’ fees and staff time, in any action or proceeding brought alleging a violation of these laws by the Contractor or its guests, invitees, members, officers, officials, agents, employees, volunteers, representatives and subcontractors. Upon request, the Contractor shall provide accommodation to allow individuals with disabilities to participate in all Work under this Agreement. The Contractor agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for effective communication with individuals with disabilities. 21. Successors and Assigns The Contractor binds itself jointly and severally, its successors, executors, administrators and assigns to the City in respect to all covenants of this Agreement. The Contractor shall not subcontract, assign, or transfer any part of its duties or obligations in this Agreement nor shall the Contractor assign any monies due, or to become due, without the City's prior written consent. Agreement for Residential Curbside Recycling and Organics Recycling Services 42 18782441.1 22. Notification When this Agreement requires notice or approval by either of the parties said notice or approval shall be sought by notifying the following persons at the following addresses: For Contractor: Brandon Schuler, GM Republic Services 9813 Flying Cloud Drive Eden Prairie, MN 55347 Email: bschuler@republicservices.com For City: Marc Nevinski Physical Development Director City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 mnevinski@goldenvalleymn.gov 763-593-8008 23. Severability If any provision, term or condition of this Agreement is found to be or become unenforceable or invalid, it shall not affect the remaining provisions, terms and conditions of this Agreement, unless such invalid or unenforceable provision, term or condition renders this Agreement impossible to perform. Such remaining terms and conditions of the Agreement shall continue in full force and effect and shall continue to operate as the parties' entire contract. Agreement for Residential Curbside Recycling and Organics Recycling Services 43 18782441.1 24. Independent Contractor The Contractor is an independent contractor. The Contractor’s duties shall be performed with the understanding that the Contractor has special expertise as to the Work which the Contractor is to perform and is customarily engaged in the independent performance of the same or similar work for others. The Contractor shall provide or contract for all required equipment and personnel. The Contractor shall control the manner in which the Work is performed; however, the nature of the Work and the results to be achieved shall be specified by the City. The parties agree that this is not a joint venture and the parties are not co-partners. The Contractor is not an employee or agent of the City and has no authority to make any binding commitments or obligations on behalf of the City except to the extent expressly provided in this Agreement. All Work provided by the Contractor pursuant to this Agreement shall be provided by The Contractor as an independent contractor and not as an employee of the City for any purpose, including but not limited to: income tax withholding, workers' compensation, unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits. 25. Counterparts and Electronic Communication Counterparts and Electronic Communication. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. This Agreement may be transmitted by electronic mail in portable document format (pdf) and signatures appearing on electronic mail instruments shall be treated as original signatures. 26. Choice of Law and Venue This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. Agreement for Residential Curbside Recycling and Organics Recycling Services 44 18782441.1 IN WITNESS WHEREOF, the City and Consultant have caused Agreement to be executed by their duly authorized representatives in duplicate on the respective dates indicated below. ALLIED WASTE SERVICES OF NORTH AMERICA: BY:____________________________________ NAME: BRANDON SCHULER TITLE: GENERAL MANAGER CITY OF GOLDEN VALLEY: BY:____________________________________ Shepard M. Harris, Mayor BY:____________________________________ Timothy J. Cruikshank, Mayor Agreement for Residential Curbside Recycling and Organics Recycling Services 45 18782441.1 Appendix A - Definitions Appliances (Major) Household appliances items such as, clothes washers and dryers, dishwashers, hot water heaters, heat pumps, furnaces, garbage disposals, trash compactors, conventional and microwave ovens, ranges and stoves, air conditioners, dehumidifiers, refrigerators, and freezers. Gas ammonia appliances are not included under this definition as they are considered hazardous waste. Bulk Waste Items and other discarded materials that, due to their dimensions and weight, are typically not collected as part of the regular trash and recycling or for which there may be a separate fee, such as furniture, carpeting, and mattresses, and appliances including electronic devices. Cart The Contractor owned 30-35 gallon, 60-65 gallon, and 90-96 gallon carts with hinged lids and wheels used for the collection of recycling and organics recycling. Three sizes will be made available to all serviced locations. Customers may request an additional cart or a change in cart size at no cost to the customer or City. City Designated Curbside Recycling Collection Stop A City designated commercial business or institution that is eligible for participation in the curbside recycling and organics recycling collection program. Eligibility criteria may include, but is not limited to, volume of recyclable materials similar to a household and/or proximity to a residential area. Collection District Means a specific geographic area of the City established for the purpose of having curbside recycling and organics recycling collection for all households and City designated curbside recycling collection stops in the area on the same date. Collection Hours The time period during which collection of recyclable material is authorized in the City. Collection Route Means the contiguous geographic area within a collection district determined by the Contractor that will be serviced by one collection vehicle and which may be used to measure collection progress. These routes and changes to the routes must be approved by the City. Agreement for Residential Curbside Recycling and Organics Recycling Services 46 18782441.1 Collection Vehicle Any vehicle licensed and inspected by the City and the Minnesota Department of Transportation for collection of recyclables within the corporate boundaries of the City. Commodity Any individual material, including specific industry grades of material categories as defined by this Agreement. Composition Composition of recyclable materials as an estimated percentage based on the results of the Recycling Composition Analyses required in Section 9.6. Compostable Bag Compostable bags must meet all the specifications in ASTM Standard Specification for Compostable Plastics (D6400) compostable bags. Acceptable bags include paper lawn and leaf bags, paper grocery store bags, and certified compostable plastic bags. Composting Facility Facility permitted to process Source Separated Organic Materials in conformance with state and local regulations. Contractor Person or persons authorized by the City to perform recycling and organics recycling collection services on prescribed routes within collection districts in the City. Curbside Means at or near the edge of the public or private street from which the customer gains its access, or such other location as may be specified by the City. Customer Any residential single-family household, and any eligible multi-family household or City designated curbside recycling collection stop that chooses to use the City contracted collection service. Day-Certain Collection The City has established a day-certain collection schedule. This schedule requires that a route shall be collected on the same day of each week and is based on Mondays or Fridays as required by city code. Agreement for Residential Curbside Recycling and Organics Recycling Services 47 18782441.1 The only exceptions to the day-certain collection schedule shall be during those weeks in which a designated holiday occurs or other emergency situations as determined by the City. Designated Recyclables The portion of solid waste separated by the generator for the purpose of recycling. Designated recyclables include: ● Mixed Paper ○ Newspapers and inserts; ○ Mail, office and school papers; ○ Magazines and catalogs; ● Cardboard boxes and corrugated cardboard; ● Cereal, cracker, pasta, cake mix, shoe, gift, and electronics boxes; ● Boxes from toothpaste, medications and other toiletries; ● Pop and beer boxes; ● Aseptic and gable-topped cartons; ● Metal food and beverage cans; ● Glass food and beverage containers; ● All plastic containers, lids, and toy and electronics packaging with a PSI Resin ID # 1, 2, 3, 5, 6, 7 Electronics Recycling Computers, including tablet computers and laptops, peripherals, printers, facsimile machines, DVD players, video cassette recorders, video display devices, and other devices as required under the Minnesota Electronics Recycling Act. Education Tag Means an information tag notifying residents about Unacceptable Materials set out for collection. The tag will also contain information regarding preparation requirements. The tag must be left at the residence (in or on the recycling container) if any portion of the recycling set out is not taken. Equity Fair treatment, access, opportunity and advancement for all people; one’s social identity cannot predict the outcome (Source: City of Portland Office of Equity and Human Rights). Extended Absence A temporary suspension of all recycling and organics recycling services for an extended period of time, at minimum four consecutive weeks. Customers on extended absence will not receive a credit from the City and must continue to pay their utility bill. Agreement for Residential Curbside Recycling and Organics Recycling Services 48 18782441.1 Extra Collection The additional collection of regular household recycling or organics recycling outside of the regularly scheduled collection day. Extra collections are arranged by the Contractor and billed directly to the customer. Generator Customer generating waste, recyclables, and SSOM. Holidays Shall include New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas Day. Household Any residential single-family dwelling that is required to use the City contracted collection service, and any eligible multi-family dwelling that chooses to use the City contracted collection service. Inclusion (Inclusive) Representation, responsiveness and accountability to all stakeholders Materials Recycling Facility (MRF) The facility (or series of facilities) used for transfer, sorting, materials preparation and other processing steps to ready the recyclable commodities for marketing after collection. This does not include the end market facilities (e.g. mills) that manufactures new products from the recyclable commodities. The facility will conform to all applicable rules, regulations, and laws of state, local, or other jurisdictions. Missed Collection Is defined as the failure of the Contractor to provide recycling collection service or organics recycling collection service to a household within the recycling district during collection hours or other City designated curbside collection stop on the scheduled day of collection. Multi-Family Dwelling A building with more than four units that is eligible and chooses to participate in the City contracted collection service. Organics Recycling Collection Means collecting and transporting all SSOM accumulated in Customers’ organics recycling containers. This includes the process from generation site to delivery to composting facility. Agreement for Residential Curbside Recycling and Organics Recycling Services 49 18782441.1 Participation Rate A record of which specific households on a recycling route set out recyclable material at some point during a defined period of time (usually one month) as a percentage of the overall number of eligible households. Process Residuals The material from the MRF that cannot be recycled, recovered, reused, and must be disposed of. Process residuals may include prohibited materials not acceptable in the City’s curbside program and process loss derived from residual materials no longer marketable. Processing The sorting, volume reduction, baling, containment or other preparation of recyclable materials delivered to the processing center for transportation or marketing purposes. Processing Fee Agreed upon unit fee allocated towards Contractor’s cost of processing various types of recyclables. Program Element There are four program elements within the City’s recycling system: 1) Residential Curbside Recycling Service, 2) Residential Curbside Organics Recycling Service, 3) Mighty Tidy Day, and 4) Fall Leaf Drop Off. Other programs may be added based on future City needs. Racial Equity Practices and policies to mitigate adverse impacts one’s race has on life outcomes. Receiving Facility The agreed upon location to which the Contractor delivers recycling and/or organics recycling. The Receiving Facility shall either be a transfer facility or a final processing facility for materials contracted for collection to be delivered to. Recyclable Materials, or Recyclables Recyclable Materials means Designated Recyclables and SSOM (or Organics Recyclables). Recycling Collection Means collecting and transporting all recyclable materials accumulated in and around Customers’ recycling containers. This includes the process from generation site to delivery to recycling facility. Agreement for Residential Curbside Recycling and Organics Recycling Services 50 18782441.1 Scheduled Collection Day Means the day or days of the week on which recycling and organics recycling collection by the Contractor is to occur, as specified in the Agreement with the City. If a holiday falls on or before a scheduled collection day in a particular week, collection will be made on the day following the scheduled collection day. If the holiday falls on a Friday, collection will be made on Saturday. If the holidays falls on a Saturday or Sunday, collection will continue as scheduled the following week. Set-Out Rate The number of single-family households that set out recyclable material each week as a percentage of the number of eligible in the City. Single-Family Household Any residential building consisting of four or fewer separate dwelling units. Single-Sort Recycling A system where residents place Recyclable Materials into one recycling Cart for Recycling Collection, with the materials later processed at a MRF, including sorting into their individual marketable commodities. Source Separated Organic Materials (SSOM) For the purposes of this Agreement Source Separated Organic Materials refers to food waste and other compostable organic materials that are source separated for recovery. This includes food scraps, plant materials, compostable paper, and compostable products (such as certified compostable bags) that have been tested and verified to meet the standards in ASTM D6400 or ASTM D6868, including but not limited to the following: Food Scraps 1. Fruits and vegetables (peelings, pits and shells) 2. Meat, fish and bones (bones, scales and shells) 3. Dairy products (yogurt and cheese) 4. Eggs and eggshells 5. Bakery and dry goods a. Pasta, beans and rice; Bread and cereal; Nuts and shells; Dough 6. Pet food Paper 1. Napkins, paper towels and tissues 2. Paper egg cartons Agreement for Residential Curbside Recycling and Organics Recycling Services 51 18782441.1 3. Shredded paper 4. Compostable plates, bowls and containers 5. Compostable cups (hot and cold) 6. Paper bags (recycle if not soiled) 7. Compostable parchment and wax paper 8. Tissue paper 9. Paper towel and toilet paper rolls 10. Pizza boxes from delivery 11. Paper towels and tissues from bathrooms Other compostable items 1. Coffee grounds and filters 2. Tea bags 3. Houseplant trimmings 4. Wood chopsticks, popsicle sticks and toothpicks 5. Compostable products: a. Cups, plates and bowls; Utensils and straws; Bags; Containers 6. Hair and nail clippings 7. Cotton balls and paper swabs Not accepted: Grease or oil, chewing gum, produce stickers, recyclable paper, cartons (milk cartons, juice boxes, soup, broth and wine cartons), plastic-lined paper products (plates, boats, bowls) and take- out cups, refrigerated and frozen food boxes, fast food wrappers, butcher paper/wrap, microwave popcorn bags, ice cream tubs, take-out food containers, products labeled “biodegradable”, paper coated with foil, wax/produce cardboard boxes, wrapping paper, Designated Recyclables (glass, plastic, paper, metal), plastic, animal waste and litter, diapers and sanitary products, dryer sheets, dryer lint, dental floss, cleaning or baby wipes, cigarettes, fireplace or BBQ ashes, charcoal, rocks, soil and dirt, latex products (gloves, balloons), vacuum cleaner bags and contents, black walnut shells. The term SSOM does not include yard waste for purposes of this Agreement. SSOM is also referred to as "food waste/organics" and "source separated organics" and “source separated compostable materials” and “organics” and “organics recycling.” Unacceptable Recyclable Materials Means recyclable materials that customer has not prepared and/or located in compliance with the City specified standards and/or not defined by this Agreement and/or amendments. Agreement for Residential Curbside Recycling and Organics Recycling Services 52 18782441.1 Unacceptable Materials Means any materials that contain or include (1) hazardous waste; (2) radioactive, volatile, corrosive, highly flammable, explosive, biomedical, infectious, biohazardous, or toxic waste as defined by applicable law; or (3) any otherwise regulated waste. Walk-up Service Garage-side collection of recyclables at designated households upon request from the City or resident for residents who are unable to deliver their recyclables to the curb. Agreement for Residential Curbside Recycling and Organics Recycling Services 53 18782441.1 Exhibit 1 - Multi-family (more than four units) and institutional properties included in residential recycling collection Name Address Zip Units ------------------------------------------------------------------------------------------------------------------------------- Multi-family properties Briarwood Townhomes 2400-2561 Unity Ave N 55422 76 Galant Patio Townhouses 2400-2410 Hillsboro Ave N 55427 6 Golden Valley Townhomes 2120 Douglas Dr N 55422 6 Oasis House 6739 Golden Valley Rd 55427 7 Skyline Plaza 7430-7462 Olson Memorial Hwy 55427 14 Institutional properties St. Margaret Mary Church 2323 Zenith Ave N 55422 1 cart Unity Christ Church 4000 Golden Valley Rd 55422 2 carts Valley of Peace Lutheran Church 4735 Bassett Creek Dr 55422 3 carts Agreement for Residential Curbside Recycling and Organics Recycling Services 54 18782441.1 Exhibit 2 - Residential Recycling Weeks Agreement for Residential Curbside Recycling and Organics Recycling Services 55 18782441.1 Exhibit 3 – Recycling at Municipal Locations Agreement for Residential Curbside Recycling and Organics Recycling Services 56 18782441.1 Agreement for Residential Curbside Recycling and Organics Recycling Services 57 18782441.1 Exhibit 4 – Recycling Collection Price Worksheets The monthly compensation paid to the Contractor per Customer for every other week single-sort curbside recycling collection and processing services is listed in the table below. Customers on extended absence will not receive a credit from the City and must continue to pay their utility bill. No other escalators, fuel surcharges, or other adjustments will be allowed by the City. Payment is based on approximately 6,976 Customers and 22 municipal locations. Year Price / Month / Customer 2022 $4.80 2023 $4.97 2024 $5.14 2025 $5.32 2026 $5.50 Extra Collection of Recyclables The Contractor shall bill Customers directly for the cost of extra collections as defined in section 8.21.2. Extra Collection for Carted Recycling per occurrence Year Price / Extra Collection 2022 $30 2023 $30 2024 $30 2025 $30 2026 $30 Electronics Recycling The Contractor shall bill Customers directly for the cost of electronics recycling collections as defined in section 8.21.3. Electronics Recycling 2022-2026 Item Price/Item Service Fee Total Computers, including tablets & laptops $8.50 $22.00 $30.50 Keyboard and mouse set $8.50 $22.00 $30.50 Computer monitors $33.00 $22.00 $55.00 +Printer $8.50 $22.00 $30.50 Agreement for Residential Curbside Recycling and Organics Recycling Services 58 18782441.1 Facsimile machine $8.50 $22.00 $30.50 DVD player $8.50 $22.00 $30.50 Video cassette recorders $8.50 $22.00 $30.50 Shredders $8.50 $22.00 $30.50 Remotes $8.50 $22.00 $30.50 Agreement for Residential Curbside Recycling and Organics Recycling Services 59 18782441.1 Exhibit 5 – Organics Recycling Price Worksheets The monthly compensation paid to the Contractor per Customer for weekly curbside organics recycling collection is listed in the table below. Customers on extended absence will not receive a credit from the City and must continue to pay their utility bill. No other escalators, fuel surcharges, or other adjustments will be allowed by the City. Payment is based on approximately 6,976 Customers and 9 municipal locations. Year Price / Month / Customer 2022 $5.00 2023 $5.18 2024 $5.36 2025 $5.55 2026 $5.74 Extra Collection The Contractor shall bill Customers directly for the cost of extra collections as defined in section 8.21.2. Extra Collection for Carted Organics Recycling per occurrence Year Price / Extra Collection 2022 $30 2023 $30 2024 $30 2025 $30 2026 $30 Golden Valley City Council Meeting October 19, 2021 Agenda Item 3. E. Downtown Study Framework Plan Prepared By Jason Zimmerman, Planning Manager Summary In 2020, the City hired Hoisington Koegler Group, Inc. (HKGi) to conduct Phase 3 of the Downtown Study. This final phase further developed plans for the four quadrants centered on the intersection of Winnetka Avenue and Golden Valley Road, recommended implementation strategies, and generated a final report that will complement the broader 2040 Comprehensive Plan. Efforts to re-envision the Civic Campus (the Northeast Quadrant) were coordinated with the ongoing Municipal Facilities Study. The final report (the Downtown Redevelopment Framework Plan) is attached for review. The Planning Commission discussed the contents of the Framework Plan with the consultant on October 11. Moving forward, staff intends to pursue the following actions to begin to implement the plan (these items would require future City Council approvals): 1. Reguide the identified downtown parcels to Community Mixed Use. • No land use changes to the Civic Campus would be considered until the Municipal Facilities Study is completed and the City is ready to move forward. 2. Rezone various downtown parcels to align with the updated Future Land Use Map. 3. Update the 2018 Bicycle/Pedestrian Plan to include the proposed downtown facilities. • Explore options to prioritize and unlock funds for a future Hwy 55 pedestrian bridge. 4. Identify items for inclusion in the City’s 10-year Capital Improvement Program. • Could include money for a traffic study, or key road and trail infrastructure projects. 5. Explore the creation of a Downtown Overly District to incorporate recommended design guidelines. 6. Investigate financial tools to support future redevelopment. Financial Or Budget Considerations No immediate impacts, though future actions by the Council to implement the plan would involve varying levels of financial commitments. Recommended Action Motion to receive and file the Downtown Study Framework Plan. Supporting Documents • Downtown Study Framework Plan (46 pages) DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN CULMINATION OF 3-PHASE DOWNTOWN STUDY Final Report OCTOBER 2021 2 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN PLAN PURPOSE 3 DOWNTOWN STUDY PROCESS & INVOLVEMENT 4 Process 4 Involvement 4 DOWNTOWN STUDY AREA 5 RELATED DOWNTOWN PLANS 6 DOWNTOWN VISION 7 GUIDING PRINCIPLES 7 EXISTING CONDITIONS 8 Existing Mix of Businesses, Institutions, and Residences 8 Existing Vehicle Circulation and Access 9 Existing Pedestrian, Bike and Transit Network 10 2040 Future Land Use Map 11 Zoning Map 12 DOWNTOWN REDEVELOPMENT ISSUES/OPPORTUNITIES 13 REDEVELOPMENT/REINVESTMENT OPPORTUNITY AREAS 14 DOWNTOWN LONG-TERM REDEVELOPMENT PLAN 15 Overall Downtown Redevelopment Concept 15 Recommended Changes to 2040 Future Land Use Map 17 SW Quadrant – Redevelopment Concept and Design Guidelines 18 NW Quadrant - Redevelopment Concept and Design Guidelines 20 NE Quadrant - Redevelopment Concepts and Design Guidelines 22 DOWNTOWN SHORT-TERM REDEVELOPMENT PLAN 26 Short-Term Redevelopment Priorities 26 Table of Contents DOWNTOWN CIRCULATION PLAN 28 Downtown Bicycle and Pedestrian Network Plan 29 Walk/Bike Bridge Over Highway 55 @ Winnetka 30 Downtown Vehicle Circulation and Access Plan 31 CIRCULATION AND ACCESS DESIGN GUIDELINES 32 Streets and Pathways Network 32 Sidewalks 32 Walk/Bike Crossings 32 Trail and Bicycle Facilities 32 Transit Facilities. 33 Lighting 33 Street Plantings 33 Street Furnishings 34 Wayfinding Signage 34 STREET CONCEPTS 35 Golden Valley Road Design Guidelines 35 Wisconsin Ave Design Guidelines 38 IMPLEMENTATION 42 Downtown Overall 42 Southwest Quadrant 42 Northeast Quadrant 42 Northwest Quadrant 43 Southeast Quadrant 43 COMMUNITY INPUT 44 Public Open House on October 21, 2019 44 Online Comment Form (November/December 2019) 44 Downtown Walking/Biking Survey (August/September 2019) 44 Golden Valley Downtown Phase 3 Survey (Spring 2021) 44 OCTOBER 2021 3 Downtown Golden Valley is the community’s main hub for restaurants, stores, services, and civic institutions. As part of the Downtown West area, the downtown was identified as one of four key redevelopment areas/planning districts in the 2040 Comprehensive Plan. Golden Valley has a legacy of downtown revitalization efforts over the years, including the civic campus, Winnetka Ave streetscape features, and private redevelopment projects (e.g. Golden Valley Commons, Town Square, Wesley Commons housing, Valley Square Commons housing). However, some areas in the downtown are in need of reinvestment or redevelopment and are beginning to attract developer interest. The purpose of the downtown study was to evaluate the issues and opportunities present in the downtown, explore alternative redevelopment and placemaking concepts, and identify both a short-term and long-term downtown vision and framework plan. The City’s interest is to create a more defined downtown by establishing a cohesive redevelopment plan for the entire downtown, including the four quadrants surrounding the intersection of Winnetka Ave and Golden Valley Road. The downtown area consists of the two commercial quadrants along Highway 55, the civic campus, townhouse and apartment residences west of Winnetka Ave, and the commercial- industrial area north of Bassett Creek. In conjunction with the 2021 Golden Valley Municipal Facilities Study, the downtown study includes a focused exploration of ways to improve, reorient, and/or redevelop the civic campus to support high quality municipal services, enhance the downtown as a community gathering place, and maximize the potential long- term value of this key downtown site. Since the community has prioritized the development of an improved walk/bike system throughout the community, in particular in the downtown, the downtown study also focuses on improving walk/bike connectivity within and to/from the downtown. Finally, the downtown study was charged with identifying the City’s role in future downtown reinvestment and redevelopment. The downtown study consisted of three phases that took place from 2018 to 2021. These three phases are described in the Downtown Study Process and Involvement section on the next page. The Downtown Redevelopment Framework Plan is the culmination of the three-phase process. The planning process involved meetings with the City Staff Team, Planning Commission/City Council, property owners/stakeholders, and the general public. The Framework Plan includes a downtown vision and guiding principles for preferred redevelopment and placemaking in the downtown core, site redevelopment concepts within each quadrant of the downtown, downtown vehicular circulation and access improvements, and a detailed bike/walk system plan. PLAN PURPOSE ¹º»¼ ¹º»¼¹º»¼¹º»¼Winnetka Ave NQuebec Ave NPennsylvania Ave NWinnetka Ave NRhode Island Ave NOrkla Dr Glenwo o d A v e ValdersAve N 1 0 t h A v e N Faribault St Golden V all e y D rWisconsin Ave NRhode Island Ave NGolden Valley Rd Kelly DrSumter Ave NCountry Club Dr Lewis Rd 55 , Study Area 0 1 00 200 300 Feet DRAFT 08/14/20 1 9 Study Area Golden Valley Downtown Study Phase II (105.9 Acres) ¹º»¼ ¹º»¼¹º»¼¹º»¼Winnetka Ave NQuebec Ave NPennsylvania Ave NWinnetka Ave NRhode Island Ave NOrkla Dr Glenwo o d A v e Valders Ave N 1 0 t h A v e N Faribault St Golden V all e y D rWisconsin Ave NRhode Island Ave NGolden Valley Rd Kelly DrSumter Ave NCountry Club Dr Lewis Rd 55 , Study Area 0 1 00 200 300 Feet DRAFT 08/14/20 1 9 Study Area Golden Valley Downtown Study Phase II (105.9 Acres) Golden Golden ValleyValley LibraryLibrary PolicePolice StationStationFireFire StationStation City City HallHallGolden ValleyGolden Valley Town SqaureTown Sqaure Golden ValleyGolden Valley Shopping CenterShopping Center Golden ValleyGolden Valley CommonsCommonsHighway 55Highway 55 Pedestrian Pedestrian BridgeBridge BrookviewBrookview Bassett Bassett CreekCreekLuce LineLuce Line Regional TrailRegional Trail Luce L i n e Luce L i n eRegio n a l T r a i l Regio n a l T r a i l 4 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN DOWNTOWN STUDY PROCESS & INVOLVEMENT Process 2040 Comprehensive Plan Update (2018/2019) • Downtown West identified as a planning district in need of further study • Included a larger area west to Hwy 169, east to Country Club Downtown Study Phase 1 (Summer/Fall 2018) • City worked with a panel of local real estate, development and finance experts (ULI MN) • Recommendations included focusing on a smaller core downtown area, redevelopment sites, strong market potential, improving connectivity, public-private partnerships Downtown Study Phase 2 (Summer/Fall 2019) • Envisions the future of the civic campus as buildings age and need reinvestment/replacement • Explored targeted potential redevelopment scenarios • Explored walk/bike connections between the regional trail and Brookview/south of Hwy 55 • Developed a detailed downtown walk/bike plan • Gathered community input • Identified a draft vision and guiding principles for future downtown changes Municipal Facilities Study (2021) • Evaluation of all municipal facilities in the downtown (City Hall, Police, Fire, Public Works) as well as the two fire stations outside of downtown and the Public Works buildings/yards at 10th Avenue and Highway 169 • Brookview Community Center and recreation facilities were not part of the study • Explores and recommends the relocation and development of new municipal facilities in the northeast quadrant of the downtown, including site and building configurations • This study occurred in conjunction with the Downtown Study Phase 3 Downtown Study Phase 3 (2020/2021) • Finalize the downtown vision and guiding principles • Additional meetings with property owners/stakeholders • More detailed planning and design of site and street concepts • Establish design guidelines for site and street redevelopment • Identification of implementation approaches • Coordination with Municipal Facilities Study • Assembly of a Downtown Redevelopment Framework Plan document Involvement • City Staff • City Council/Planning Commission • Property owners/stakeholders meetings • Hennepin County Library and Transportation • Public Open House on October 21, 2019 • Online concept review and comment form Fall 2019 • Online survey for downtown vision and concepts in Spring 2021 2019 Open House OCTOBER 2021 5 DOWNTOWN STUDY AREA ¹º»¼ ¹º»¼¹º»¼¹º»¼Winnetka Ave NQuebec Ave NPennsylvania Ave NWinnetka Ave NRhode Island Ave NOrkla Dr Glenw o o d A v e ValdersAve N 1 0 t h A v e N Faribault St Golden V all e y D rWisconsin Ave NRhode Island Ave NGolden Valley Rd Kelly DrSumter Ave NCountry Club Dr Lewis Rd 55 , Study Area 0 1 00 200 300 Feet DRAFT 08/14/20 1 9 Study Area Golden Valley Downtown Study Phase II (105.9 Acres) ¹º»¼¹º»¼¹º»¼¹º»¼Winnetka Ave NQuebec Ave NPennsylvania Ave NWinnetka Ave NRhode Island Ave NOrkla Dr Glenw o o d A v e ValdersAve N1 0th Ave N Faribault St Golden V all e y D rWisconsin Ave NRhode Island Ave NGolden Valley Rd Kelly DrSumter Ave NCountry Club Dr Lewis Rd 55 , Study Area 0 1 00 200 300 Feet DRAFT 08/14/2019Study AreaGolden Valley Downtown Study Phase II (105.9 Acres) 6 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN RELATED DOWNTOWN PLANS • Golden Valley 2040 Comprehensive Plan • Golden Valley Municipal Facilities Master Plan • Downtown Golden Valley Walk/Bike Connectivity Plan • Highway 55 - Highway 169 Mobility Study • Downtown Study Phase 2 Community Input Report OCTOBER 2021 7 DOWNTOWN VISION Golden Valley’s downtown will continue to evolve into the community’s central and most identifiable destination for a wide variety of places and activities desirable for city residents, employees and visitors. The downtown is home to places to shop, eat and drink, access civic services, work, live, walk, bike, sit outside, enjoy recreational and natural spaces, and interact with neighbors. Through strategic reinvestment and redevelopment, the downtown will become a more attractive, connected, and welcoming place conveniently accessible for people to gather, walk, bicycle, drive, and take transit. GUIDING PRINCIPLES 1. Weave together all four quadrants of the downtown for walking and bicycling through development of a more desirable walking environment, an expanded bike/walk network, and improved walk/bike street crossings. 2. Improve circulation and access for people driving and parking within the downtown including new connections through existing superblocks. 3. Attract a greater variety of uses to the downtown to make it a stronger destination, including employment opportunities, unique restaurants, entertainment, daily needs (e.g. grocery, pharmacy), and recreation; while also respecting and supporting existing businesses to thrive in the downtown. 4. Center our community center by reorganizing civic services and the library into a more cohesive campus that embraces Bassett Creek and enables business expansion in the downtown core. 5. Expand and cluster commercial uses at the downtown’s core intersection of Winnetka/Golden Valley Road and in prominent locations along Hwy 55. 6. Ensure that buildings and outdoor gathering spaces have a strong orientation toward the downtown’s main streets – Winnetka Ave and Golden Valley Road. 7. Leverage redevelopment to incorporate additional public outdoor gathering spaces in the form of plazas, outdoor seating areas, small parks, and trails. 8. Strengthen the downtown’s connectivity to adjacent neighborhoods and recreational amenities, particularly Brookview and the Luce Line Regional Trail. 9. Add new housing and job options that have convenient access to commercial, transportation and recreational amenities and contribute to a desirable downtown living and working environment. 8 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN EXISTING CONDITIONS Existing Mix of Businesses, Institutions, and Residences Figure 1.1 Existing Mix of Businesses, Institutions, and Residences Existing Businesses, Institutions, and Residences The overall downtown is currently home to a broad mix of uses, including the following: • Northeast – primarily institutional uses including municipal facilities, county library, and a natural area along Bassett Creek, as well as a McDonald’s restaurant • Southeast – Golden Valley Commons retail, restaurant, and service businesses; U.S. Post Office • Southwest – Golden Valley Shopping Center retail, restaurant, and service businesses; some freestanding businesses west of the shopping center • Northwest – residences along Golden Valley Drive and Winnetka; Golden Valley Town Square mixed use building (retail/office); industrial and commercial businesses north of Bassett Creek OCTOBER 2021 9 Existing Vehicle Circulation and Access Figure 1.2 Existing Vehicle Circulation and Access Existing Vehicle Circulation and Access Map shows the downtown’s existing vehicle circulation and access network, including roadway functional classifications, intersections/ driveways (full vs. 3/4 vs. 1/2 access), traffic signals, bus stops, on-street parking, and traffic volumes. 10 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN Existing Pedestrian, Bike and Transit Network Figure 1.3 Existing Pedestrian, Bike and Transit Network Existing Pedestrian, Bike and Transit Network Map shows the downtown’s existing network of sidewalks, regional trails, city trails, private walkways, on-street bike facilities/shoulders, and bus stops. OCTOBER 2021 11 Figure 1.4 2040 Future Land Use Map 2040 Future Land Use Map 2040 Future Land Use Map The 2040 Land Use Plan shows the future land use guidance for the downtown. Two areas were changed to Mixed Use – Neighborhood as part of the recent 2040 Comprehensive Plan Update • Southwest – north of Golden Valley Drive • Northwest – north of Bassett Creek Updated to Mixed Use Neighborhood as part of the 2040 Comprehensive Plan Update 12 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN Zoning Map Figure 1.5 Golden Valley Zoning Zoning Map The Zoning Map shows the current zoning districts for the downtown. Inconsistencies with the 2040 Future Land Use Map are the two Mixed Use – Neighborhood areas identified above and the U.S. Post Office site (Commercial zoning vs. Civic land use). OCTOBER 2021 13 Issues • Commercial buildings in need of reinvestment and updating • Some industrial buildings are obsolete and converting to non-industrial uses • Most buildings are not oriented to the downtown street main streets and sidewalks – Winnetka Ave and Golden Valley Road, e.g. Golden Valley Shopping Center’s blank back wall faces Golden Valley Road • Fire/police facilities need more space and upgrades, which resulted in a recent expansion/consolidation study • The downtown core essentially consists of 4 quadrants that are not well connected • Existing development is dominated by one-story buildings and large surface parking lots • Walking environment is not comfortable or inviting including: - high traffic and wide streets that make street crossings challenging - lack of pedestrian streetscape design - large surface parking lots separate buildings from sidewalks • Lack of bicycling facilities/trails • Challenging for walking/biking access to the pedestrian bridge over Hwy 55 Opportunities • Growing interest in development projects in the area, including residential and new businesses • Lots of community interest in attracting more businesses, particularly a grocery store and pharmacy • Community support for a broad mix of uses in downtown, including adding new housing options in the downtown • 2040 Comprehensive Plan’s long-term guidance for more mixed land uses in downtown core area • The City’s interest in exploring future opportunities for the civic campus block as part of needs for reinvestment, expansion, relocation of facilities, including potential relocation of the public works facilities outside of the downtown core • The downtown is adjacent to major recreational amenities, including regional trail and Brookview • The City has prioritized improving the walking and biking network in the downtown • Community interest in a new walk/bike bridge over Hwy 55 • Planned Bus Rapid Transit (BRT) stations on Hwy 55 at Winnetka Ave • Community’s desire for a public open space or multiple smaller public spaces in the downtown • Bassett Creek is a hidden asset DOWNTOWN REDEVELOPMENT ISSUES/OPPORTUNITIES 14 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN Figure 1.6 Redevelopment Opportunity Areas and Potential Phasing REDEVELOPMENT/REINVESTMENT OPPORTUNITY AREAS The City’s intent is to promote redevelopment/reinvestment opportunities through proactive planning, policy changes, regulatory changes, public infrastructure investments, and municipal redevelopment tools. Based on analysis and understanding of current property uses and market conditions, the downtown study area has been broken down into potential redevelopment/ reinvestment sites and phasing. AA AA AA DD BBDD BB B1B1 B2B2 DD CC CC EE EE SW Quadrant Scenarios » A+B with portions of Golden Valley Dr. ROW redevelopment » A+B+C and vacating Golden Valley Dr. ROW (Site Assembly) redevelopment » DA, retrot of Golden Valley Shopping Center » DB, redevelopment of Golden Valley Shopping Center 1 NE Quadrant Scenarios » Municipal Facilities Study to determine outcome of A+B » C+D, potential need for renovation/ expansion in coordination with A+B » E, market driven investment or possible relocation 2 SE Quadrant Scenario » Identify development principles for any potential inll or redevelopment that may occur in this quadrant. 4 NW Quadrant Scenarios » A, after parking utilization study » B1 to potentially include B2 » C, site assembly (3 parcels) for redevelopment » E, market driven investment 3 LUCE LINE TRAILHEAD ** CC » D, Potential redevelopment following creekside redevelopment AA AA AA DD BBDD BB B1B1 B2B2 DD CC CCEE EE SW Quadrant Scenarios » A+B with portions of Golden Valley Dr. ROW redevelopment » A+B+C and vacating Golden Valley Dr. ROW (Site Assembly) redevelopment » DA, retrot of Golden Valley Shopping Center » DB, redevelopment of Golden Valley Shopping Center 1 NE Quadrant Scenarios » Municipal Facilities Study to determine outcome of A+B » C+D, potential need for renovation/ expansion in coordination with A+B » E, market driven investment or possible relocation 2 SE Quadrant Scenario » Identify development principles for any potential inll or redevelopment that may occur in this quadrant. 4 NW Quadrant Scenarios » A, after parking utilization study » B1 to potentially include B2 » C, site assembly (3 parcels) for redevelopment » E, market driven investment 3 LUCE LINE TRAILHEAD ** CC » D, Potential redevelopment following creekside redevelopment OCTOBER 2021 15 Commercial with outdoor dining example Mixed use and pedestrian crossing example Creekside tunnel trail example DOWNTOWN LONG-TERM REDEVELOPMENT PLAN Overall Downtown Redevelopment Concept • Redevelopment is anticipated on three of the four quadrants – Southwest (SW), Northeast (NE) and Northwest (NW) – but not on the more recently redeveloped Southeast (SE) quadrant • Mixed use redevelopment is proposed for all three redevelopment areas • The 2020 Municipal Facilities Needs Study will provide additional long-term needs, options, and direction for determining the priorities, sequencing, and financing of any changes to the civic campus • The NE quadrant is envisioned as a consolidated civic institutional area on the northern portion with a mix of commercial and residential on the southern portion with a signature bike/walk pathway and public outdoor gathering spaces running through the middle of the site • The SW quadrant is envisioned as a mix of commercial and residential uses with some multi-story buildings • The NW quadrant is envisioned as a desirable area for creekside residential redevelopment, including new housing types for downtown 16 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN Figure 1.7 Downtown Long-Term Redevelopment Concept Plan iWaktennA evN Country Club Dr Glenwood AveRhode Island Ave NWinnetak Ave N55 Wisconsin Ave NiWisnocs nvA eN10th Ave N Lewis Rd Faribault St uQebec Aev NRhodeI lsandA ve NuStmreA evN Orkla Dr Pennsylvania Ave NGolden Valley Rd Golden Valley Rd 10th Ave N 10th Ave N Surface Parking (Underground Stormwater Facility) Grocery Store 28,500 SF +/- Access Bike Trail Parking Structure(Courtyard Above) Existing Commercial Parking Structure(Courtyard Above) Commercial 17,500 SF +/- Expanded ROW Ground Level Retail15,000 SF +/- Residential Residential 80-90 Units New Private Street Residential Ground Level Retail15,000 SF +/- Residential CommercialBike Trail Stormwater Stormwater Stormwater Trail T r a ilResidential 100-110 Units Private Yard Area Private Yard Area Residential New Street Connection Existing Surface Parking Trail ConnectionStormwater 8,000 SF Surface Parking Stormwater Potential Future Redevelopment Investment Surface Parking Residential or Hotel 140-150 Units Structured Parking Mixed Use New Public Street Water TowerPlaza Surface Parking N e w P u b lic S t r e et C o m m e r c ia lCommercial Residential Commercial Structured Parking Police City Hall Fire License Existing Conditions GV Drive Public ROW VacatedGV Drive Public ROW Vacated BKV GROUP | OERTEL ARCHITECTS 12 EXECUTIVE SUMMARY Luce Line Trail. This element brings additional green space to the block and encourages safe pedestrian access. • Integrate Outdoor Public Event Space With a history of hosting larger community-wide events such as Market in the Valley, a seasonal farmer’s market, including space for outdoor gathering and events is a critical component of the project’s program. Planning includes a 1,000 person gathering space and a building for public restrooms, catering support kitchen and administration. Planning approaches also utilize the south access drive as a pedestrian-friendly road designed to be used as shared space for additional gathering and events. Figure 3 NE Quadrant Site Strategy showing (2) new E-W connectors between Winnetka Ave N and Rhode Island Ave N. This approach to the overall use of this site is based on principles and recommendations developed in the 2018-2021 Downtown Study related to redevelopment of downtown Golden Valley while also reflecting this project’s review of program and operational space needs and access requirements.The proposed approach to site parcelization for release for development and use by the city also allows a phased approach to demolition of existing buildings, reconfiguration of the site, and construction of new structures. BKV GROUP | OERTEL ARCHITECTS 12 EXECUTIVE SUMMARY Luce Line Trail. This element brings additional green space to the block and encourages safe pedestrian access. • Integrate Outdoor Public Event Space With a history of hosting larger community-wide events such as Market in the Valley, a seasonal farmer’s market, including space for outdoor gathering and events is a critical component of the project’s program. Planning includes a 1,000 person gathering space and a building for public restrooms, catering support kitchen and administration. Planning approaches also utilize the south access drive as a pedestrian-friendly road designed to be used as shared space for additional gathering and events. Figure 3 NE Quadrant Site Strategy showing (2) new E-W connectors between Winnetka Ave N and Rhode Island Ave N. This approach to the overall use of this site is based on principles and recommendations developed in the 2018-2021 Downtown Study related to redevelopment of downtown Golden Valley while also reflecting this project’s review of program and operational space needs and access requirements.The proposed approach to site parcelization for release for development and use by the city also allows a phased approach to demolition of existing buildings, reconfiguration of the site, and construction of new structures. OCTOBER 2021 17 Figure 1.8 Recommended Changes to 2040 Future Lad Use Map Recommended Changes to 2040 Future Land Use MapRecommended Changes to 2040 Future Land Use Map • Southwest Quadrant: Change 2040 Future Land Use Map from Retail/Service and Mixed Use Neighborhood to the Mixed Use Community land use designation. • Northeast Quadrant: Change 2040 Future Land Use Map from Civic to the Mixed Use Community land use designation for the southern portion of the block. • The Zoning Map should also be amended to align with the amended 2040 Future Land Use Map. 18 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN SW Quadrant – Redevelopment Concept and Design Guidelines 1. Land uses should be a mix of commercial and residential, including vertical and horizontal mixed use. 2. Commercial redevelopment should be located for good visibility from Winnetka Ave and Highway 55 while residential should be primarily oriented to Golden Valley Road and Wisconsin Ave. 3. Residential redevelopment should include the addition of new housing types for the downtown that are compatible with existing housing 4. Redevelopment should create smaller “blocks” in the downtown that improve circulation and access to businesses and residences. 5. Private shared use streets, which create the new blocks, should be designed to accommodate driving, bicycling, and walking circulation and access. 6. The City should consider vacating the Golden Valley Drive public right-of-way, which no longer connects to Wisconsin Ave, to increase opportunities for land assembly and creating an alternate roadway connection between Golden Valley Road and Wisconsin Ave. 7. A new roadway connection, potentially a public or private street, should be provided between Golden Valley Road and Wisconsin Ave and adding a full access intersection on Wisconsin Ave. 8. Parking areas should be designed as a combination of smaller surface parking lots, rather than one large parking lot, and parking structures. 9. Redevelopment could be phased west to east with the first phase potentially assembling all or some of the four freestanding buildings on the western portion of the site. 10. In conjunction with redevelopment, Golden Valley Road should be widened to accommodate street improvements, including an off-street walk/bike trail and a planted boulevard separating the trail from the street. 11. An off-street walk/bike trail should be added along the east side of Wisconsin Ave and north side of Hwy 55 to the pedestrian bridge. Figure 1.9 Southwest Quadrant Redevelopment Concept Plan iWaktennA evN Country Club Dr Glenwood AveRhode Island Ave NWinnetak Ave N55 Wisconsin Ave NiWisnocs nvA eN10th Ave N Lewis Rd Faribault St uQebec Aev NRhodeI lsandA ve NuStmreA evN Orkla Dr Pennsylvania Ave NGolden Valley Rd Golden Valley Rd 10th Ave N 10th Ave N Surface Parking (Underground Stormwater Facility) Grocery Store 28,500 SF +/- Access Bike Trail Parking Structure(Courtyard Above) Existing Commercial Parking Structure(Courtyard Above) Commercial 17,500 SF +/- Expanded ROW Ground Level Retail15,000 SF +/- Residential Residential 80-90 Units New Private Street Residential Ground Level Retail15,000 SF +/- Residential CommercialBike Trail Stormwater Stormwater Stormwater Trail T r a ilResidential 100-110 Units Private Yard Area Private Yard Area ResidentialNew Street Connection Existing Surface Parking Trail ConnectionStormwater8,000 SF Surface Parking StormwaterPotential Future Redevelopment Investment Surface Parking Residential or Hotel 140-150 Units Structured Parking Mixed Use New Public Street Water TowerPlaza Surface Parking N e w P u b lic S t r e et C o m m e r c ia lCommercial Residential Commercial Structured Parking Police City Hall Fire License Existing Conditions GV Drive Public ROW VacatedGV Drive Public ROW Vacated Commercial with outdoor dining example OCTOBER 2021 19 Mixed use and parking garage example Evaluate the best method for providing a direct connection to the BRT station from Wisconsin Ave, for walking, bicycling, and driving. - Public access easement - Reconguring/striping of existing commercial parking lot - Relocation of existing parking lot light xtures - Potential redesign of Highway 55 with an urban street design (removal of stormwater ditch and replacement with underground stormwater storage) Impacts of potential intersection improvements due to BRT (planned) - Maintain 3/4 access - Potential urban street section - Additional ROW - Trail connection (near term and long term) Potential Secondary Access Potential Secondary Access Potential Secondary Access Potential Secondary Access Primary Access Primary Access Resolve intersection crossings/ landing areas based on desired trail alignments Maintain western curb line Buildings reinforce the street edge walk access and convenient pedestrian access Provide internal circulation between sites near term and sets up long term Maintain medians throughout Golden Valley Road corridor Potential right turn lane Provide adequate stacking - Left out - Right out - Determine the desired long-term retail experience of the existing building. - Consider potential intermediate improvements, such as reconguration and remodeling of the building. - Understand how these directions inuence potential redevelopment. Redevelopment Block A Redevelopment Block B Potentially relocate sewer to provide large building footprint on western portion of ‘Block B’ On-Street Parking On-Street Parking On-S t r e e t Parki n g On-S t r e e t Parki n g On-Street Parking On-Street Parking Sewer Ease m e n t ? Sewer Ease m e n t ? Primary Access Primary Access 100’ Business Fronts Long-Term Access Conguration Long-Term Access Conguration Future signalized intersection Future BRT Station Future BRT Station Potential future private street to replace Golden Valley Drive City’s potential vacation of Golden Valley Drive public right-of-way Winnetka Ave NWinnetka Ave NWisconsin Ave NWisconsin Ave NG o l d e n V a l l e y D r Golden Valley Rd 55 ¯0 50 100 150 20025Feet 0 0.125 0.250.0625 Miles Figure 1.10 Southwest Quadrant Redevelopment Framework Diagram Grocery store example Commercial with outdoor dining example 20 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN NW Quadrant - Redevelopment Concept and Design Guidelines 1. A trail connection should be added between the Luce Line Regional Trail and Wisconsin Ave through acquisition of a public land corridor or public easement. 2. The sidewalk on the east side of Wisconsin Ave should be replaced with a multi-use trail to provide an off-street walk/bike connection between the Luce Line Regional Trail and the Hwy 55 pedestrian bridge, Brookview, and the future BRT stations. 3. Redevelopment of the large underutilized surface parking lot north of 10th Ave is encouraged for non-residential development due to the presence of overhead power lines and the adjacent electric substation. 4. Medium-density residential development is encouraged for the redevelopment of creekside properties, including the addition of new housing types for the downtown. 5. Lewis Road should be redesigned as a primarily residential roadway, including addition of a sidewalk, as part of the residential redevelopment. 6. A new Lewis Road connection to Wisconsin Ave should be part of redevelopment of the Northwest Quadrant to provide more convenient access from Highway 55 and the downtown for residents. 7. New development should incorporate improved stormwater management techniques, including an increase in green spaces and pervious surfaces to improve stormwater runoff, Bassett Creek water quality, and the area’s livability. 8. A new public trail should be developed along the north side of Bassett Creek, including a trail bridge over Bassett Creek and connections to Lewis Road, in coordination with private property owners, the watershed district, and the City. 9. In the area between 10th Ave and Lewis Road, potential future redevelopment could be either office, residential, or institutional. Residential example Residential courtyard example Creek trail bridge example Multi-story office example OCTOBER 2021 21 Figure 1.11 Northwest Quadrant Redevelopment Concept Plan iWaktennA evN Country Club Dr Glenwood AveRhode Island Ave NWinnetak Ave N55 Wisconsin Ave NiWisnocs nvA eN10th Ave N Lewis Rd Faribault St uQebec Aev NRhodeI lsandA ve NuStmreA evN Orkla Dr Pennsylvania Ave NGolden Valley Rd Golden Valley Rd 10th Ave N 10th Ave N Surface Parking (Underground Stormwater Facility) Grocery Store 28,500 SF +/- Access Bike Trail Parking Structure(Courtyard Above) Existing Commercial Parking Structure(Courtyard Above) Commercial 17,500 SF +/- Expanded ROW Ground Level Retail15,000 SF +/- Residential Residential 80-90 Units New Private Street Residential Ground Level Retail15,000 SF +/- Residential CommercialBike Trail Stormwater Stormwater Stormwater Trail T r a ilResidential 100-110 Units Private Yard Area Private Yard Area Residential New Street Connection Existing Surface Parking Trail ConnectionStormwater 8,000 SF Surface Parking Stormwater Potential Future Redevelopment Investment Surface Parking Residential or Hotel 140-150 Units Structured Parking Mixed Use New Public Street Water TowerPlaza Surface Parking N e w P u b lic S t r e et C o m m e r c ia lCommercial Residential Commercial Structured Parking Police City Hall Fire License Existing Conditions GV Drive Public ROW VacatedGV Drive Public ROW Vacated Walk/Bike Walk/Bike TrailTrail 22 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN NE Quadrant - Redevelopment Concepts and Design Guidelines 1. Two new east-west shared use streets/lanes should be added between Winnetka Ave and Rhode Island Ave to improve connections and access within this large block: one on the south side of the water tower and one as an extension of the existing library drive. 2. The shared use streets should be designed as pedestrian-oriented streets while also accommodating vehicles and bicycles: a. Sidewalks on both sides b. Vegetated buffers between the sidewalks and the vehicle lanes c. Narrow drive lanes d. Small parking bays e. Surmountable curbs, rather than a typical raised curb, in order to create streets that have the flexibility to be used as event spaces when closed to vehicle traffic f. Use a different paving material at the street edges to visually narrow the drive lanes and reduce traffic speeds g. Pavement markings indicating drive lanes are shared by vehicles and bicycles 3. A signature north-south downtown pathway should be created that connects the Luce Line Trail to Golden Valley Road through the civic campus: a. Side-by-side but separated bikeway (10’) and walkway (10’) b. Minimum 8’ landscaped area between bikeway and walkway c. Minimum 6’ landscaped area along each side of the downtown pathway d. Where the downtown pathway crosses parking lots and shared use streets, walk/bike crossings should be raised and/or have pavement markings e. Small plazas or seating areas located at key destinations along the downtown pathway, e.g. library, future public safety building, water tower, city hall, Golden Valley Road 4. A public park should be developed on the north side of the creek, and if possible, on the south side in coordination with the library and the watershed district. Fire station example Downtown pathway example Library example Bike shelter example Bikeway example Downtown pathway example OCTOBER 2021 23 BKV GROUP | OERTEL ARCHITECTS 14 EXECUTIVE SUMMARY Figure 4 Option B: Maximize Parcels for Redevelopment Entries to the relocated City Hall and Public Safety buildings face inward to the new shared-use street, with surface parking and additional public parking available below the multi-family housing. Subject to future design, the form of City Hall could intentionally be expressed as somewhat distinct from the housing above, to preserve a sense of identity. NOTE: Massings shown for multi-use development are representative only, and align with Downtown Study recommendations for frontages and industry best practices for floorplate depth re: double-loaded corridor and unit sizes. Figure 1.12 Northeast Quadrant Redevelopment Concept A (Municipal Facilities Study) 24 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN 5. A new public outdoor event space should be created in the vicinity of the downtown pathway and the water tower, particularly if new public buildings are relocated to the existing public works site. 6. If the public works facilities are relocated to a site outside of downtown, relocation of the fire, police, and city hall facilities to the center of the NE Quadrant should be considered, opening up the potential for redevelopment of a mix of commercial and residential in the core of downtown. 7. Redevelopment along Golden Valley Road should focus on locating commercial uses near Winnetka Ave and ground floor residential uses near Rhode Island Ave. 8. Buildings located adjacent to Golden Valley Road and Winnetka Avenue should be oriented to the public street frontage and be built within 5-15 feet of these streets. 9. Parking areas should be designed as a combination of smaller surface parking lots, rather than one large parking lot, and parking structures Shared use street example Shared use street example Civic example Downtown pathway example Mixed use with housing example Police station and firehouse example Residential example OCTOBER 2021 25 BKV GROUP | OERTEL ARCHITECTS 15 GOLDEN VALLEY MUNICIPAL FACILITIES MASTER PLAN Figure 4 Option C: Separate Municipal Facilities and Development Parcels In this scheme, City Hall and Public Safety are oriented towards the Library and Bassett Creek, providing easy pedestrian access between buildings. Given the topography of the north side of the site, City Hall is a two-story structure with public functions consolidated to a single floor, with staff functions on the other, and a parking garage beneath. The two south parcels are available for development, fronting both Golden Valley and the new shared-use street, with a centralized outdoor event space flanked by stormwater management features that become landscape amenities. Figure 5 Alternate for City Hall and Library Co-Location Leveraging the site topography would allow for at-grade access to City Hall at street level, and at-grade access to the library at the level of Bassett Creek and a new civic promenade. As shown here, this scheme could include another parcel for multi-family development, or thoat portion of the site could be left open as public outdoor space. Figure 1.13 Northeast Quadrant Redevelopment Concept B (Municipal Facilities Study) BKV GROUP | OERTEL ARCHITECTS 15 GOLDEN VALLEY MUNICIPAL FACILITIES MASTER PLAN Figure 4 Option C: Separate Municipal Facilities and Development ParcelsIn this scheme, City Hall and Public Safety are oriented towards the Library and Bassett Creek, providing easy pedestrian access between buildings. Given the topography of the north side of the site, City Hall is a two-story structure with public functions consolidated to a single floor, with staff functions on the other, and a parking garage beneath. The two south parcels are available for development, fronting both Golden Valley and the new shared-use street, with a centralized outdoor event space flanked by stormwater management features that become landscape amenities. Figure 5 Alternate for City Hall and Library Co-Location Leveraging the site topography would allow for at-grade access to City Hall at street level, and at-grade access to the library at the level of Bassett Creek and a new civic promenade. As shown here, this scheme could include another parcel for multi-family development, or thoat portion of the site could be left open as public outdoor space. BKV GROUP | OERTEL ARCHITECTS 15 GOLDEN VALLEY MUNICIPAL FACILITIES MASTER PLAN Figure 4 Option C: Separate Municipal Facilities and Development Parcels In this scheme, City Hall and Public Safety are oriented towards the Library and Bassett Creek, providing easy pedestrian access between buildings. Given the topography of the north side of the site, City Hall is a two-story structure with public functions consolidated to a single floor, with staff functions on the other, and a parking garage beneath. The two south parcels are available for development, fronting both Golden Valley and the new shared-use street, with a centralized outdoor event space flanked by stormwater management features that become landscape amenities. Figure 5 Alternate for City Hall and Library Co-LocationLeveraging the site topography would allow for at-grade access to City Hall at street level, and at-grade access to the library at the level of Bassett Creek and a new civic promenade. As shown here, this scheme could include another parcel for multi-family development, or thoat portion of the site could be left open as public outdoor space. Figure 1.14 Alternative Concept for City Hall/ Library Co-Location 26 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN DOWNTOWN SHORT-TERM REDEVELOPMENT PLAN Short-Term Redevelopment Priorities SW Quadrant • Redevelopment of three freestanding buildings at intersection of Hwy 55 & Wisconsin Ave with Golden Valley Shopping Center remaining • Site assembly involving two private properties and City’s vacation of Golden Valley Drive public road right-of-way • Development of a new (private) road access on Wisconsin Ave that connects through the site to Golden Valley Road NW Quadrant • Large surface parking lot on north side of 10th Ave offers a potential short-term redevelopment site for office use • Potential for development of a regional trailhead on triangle green space at corner NE Quadrant • The 2020 Municipal Facilities Needs Study will provide additional long-term needs, options, and direction for determining the priorities, sequencing, and financing of any changes to the civic campus • Relocates public works facilities away from the downtown core • Redevelopment of public works site to residential • Potential need to hold northern portion of public works site until future plans for library site are determined Downtown pathway example OCTOBER 2021 27 Figure 1.15 Downtown Short-Term Redevelopment Priorities iWaktennA evN Country Club Dr Glenwood AveRhode Island Ave NWinnetak Ave N55 Wisconsin Ave NiWisnocs nvA eN10th Ave N Lewis Rd Faribault St uQebec Aev NRhodeI lsandA ve NuStmreA evN Orkla Dr Pennsylvania Ave NGolden Valley Rd Golden Valley Rd 10th Ave N 10th Ave N Surface Parking Residential 140-150 UnitsDowntown PathwaySurface Parking (Underground Stormwater Facility) Grocery Store 28,500 SF +/- Bike Trail Stormwater 8,000 SF Surface Parking Stormwater Ex Comm. Ex Comm. Existing Surface Parking Existing Surface Parking Existing Surface Parking New Private Street New Public Street Hold For Coordinated Redevelopment With Library Property GV Drive Public ROW VacatedGV Drive Public ROW Vacated Relocate Public Relocate Public Works Facilities Works Facilities Outside of Outside of DowntownDowntown iWaktennA evN Country Club Dr Glenwood AveRhode Island Ave NWinnetak Ave N55 Wisconsin Ave NiWisnocs nvA eN10th Ave N Lewis Rd Faribault St uQebec Aev NRhodeI lsandA ve NuStmreA evN Orkla Dr Pennsylvania Ave NGolden Valley Rd Golden Valley Rd 10th Ave N 10th Ave N Surface Parking (Underground Stormwater Facility) Grocery Store 28,500 SF +/- Access Bike Trail Parking Structure(Courtyard Above) Existing Commercial Parking Structure(Courtyard Above) Commercial 17,500 SF +/- Expanded ROW Ground Level Retail15,000 SF +/- Residential Residential 80-90 Units New Private Street Residential Ground Level Retail15,000 SF +/- Residential CommercialBike Trail Stormwater Stormwater Stormwater Trail T r a ilResidential 100-110 Units Private Yard Area Private Yard Area Residential New Street Connection Existing Surface Parking Trail ConnectionStormwater 8,000 SF Surface Parking Stormwater Potential Future Redevelopment Investment Surface Parking Residential or Hotel 140-150 Units Structured Parking Mixed Use New Public Street Water TowerPlaza Surface Parking N e w P u b lic S t r e et C o m m e r c ia lCommercial Residential Commercial Structured Parking Police City Hall Fire License Existing Conditions GV Drive Public ROW VacatedGV Drive Public ROW Vacated iWaktennA evN Country Club Dr Glenwood AveRhode Island Ave NWinnetak Ave N55 Wisconsin Ave NiWisnocs nvA eN10th Ave N Lewis Rd Faribault St uQebec Aev NRhodeI lsandA ve NuStmreA evN Orkla Dr Pennsylvania Ave NGolden Valley Rd Golden Valley Rd 10th Ave N 10th Ave N Surface Parking (Underground Stormwater Facility) Grocery Store 28,500 SF +/- Access Bike Trail Parking Structure(Courtyard Above) Existing Commercial Parking Structure(Courtyard Above) Commercial 17,500 SF +/- Expanded ROW Ground Level Retail15,000 SF +/- Residential Residential 80-90 Units New Private Street Residential Ground Level Retail15,000 SF +/- Residential CommercialBike Trail Stormwater Stormwater Stormwater Trail T r a ilResidential 100-110 Units Private Yard Area Private Yard Area Residential New Street Connection Existing Surface Parking Trail ConnectionStormwater 8,000 SF Surface Parking Stormwater Potential Future Redevelopment Investment Surface Parking Residential or Hotel 140-150 Units Structured Parking Mixed Use New Public Street Water TowerPlaza Surface Parking N e w P u b lic S t r e et C o m m e r c ia lCommercial Residential Commercial Structured Parking Police City Hall Fire License Existing Conditions GV Drive Public ROW VacatedGV Drive Public ROW Vacated 28 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN Walk/bike bridge example DOWNTOWN CIRCULATION PLAN Bike/Walk Connectivity The proposed downtown bike/walk network consists of a variety of facility types including the following: • Signature Bike/Walk Pathway – north/south connection from Luce Line Regional Trail to Golden Valley Road, linking to Golden Valley Commons plaza, separate side-by-side bikeway and walkway ideally • Multi-use Trails – combined bike/walk pathway -Wisconsin Ave from Luce Line Regional Trail to Hwy 55 -Golden Valley Road, south side -Hwy 55, north side from Wisconsin Ave to Winnetka Ave -Winnetka Ave, Golden Valley Road to Hwy 55 -Bassett Creek, north side • On-Street Bike Lanes (planned installation in 2020) -10th Ave -Rhode Island Ave • Sidewalks, Public – new streets in civic campus block, Lewis Road • Sidewalks, Private – new streets as part of SW quadrant redevelopment • Street Crossings, Grade-Separated -Bridge over Highway 55 at Winnetka -Potential bridge over creek by library -Potential bridge over creek west of Winnetka -Potential tunnel under Winnetka adjacent to creek • Street Crossings, At-Grade -Enhance safety and comfort of existing intersection crossings -Potential mid-block crossings, e.g. 10th Ave, Rhode Island Ave, Golden Valley Road • Wayfinding Signage Transit Connectivity Coordinate walk/bike connections with: • Bus stops on Winnetka Ave, Golden Valley Road, and Wisconsin Ave • Proposed BRT stations on Hwy 55 @ Winnetka Automobile Connectivity The proposed circulation plan identifies street types, new streets (public, private, “woonerf”), driveway access points, and parking facilities (off-street and on-street) OCTOBER 2021 29 Existing Regional Trail Sidewalk Multi-Use Trail On-Street Bike Lane Private Sidewalk Proposed Shared Street (Woonerf) Signature Bike/Walk Pathway Multi-use Trail On-Street Bike Lane Signed Bike Route Sidewalk Private Sidewalk BRT Platform Bike/Pedestrian Crossing ExistingExisting ExistingExisting All PrivateAll Private All PrivateAll Private TrailheadTrailhead Potential Long-TermPotential Long-Term New Bridge with Trail UnderpassNew Bridge with Trail Underpass New Shared Walk/Bike Street New Shared Walk/Bike Street PlazaPlaza PlazaPlaza BRT PlatformBRT Platform Trail OverpassTrail Overpass Existing TrailExisting Trail Future TrailFuture Trail Bridge Over Creek & At-Grade Crossing of Winnetka Bridge Over Creek & At-Grade Crossing of Winnetka Trail in Sanitary Sewer EasementTrail in Sanitary Sewer Easement Future TrailFuture Trail TrailTrail New Streets and Sidewalks Based on Redevelopment Pattern New Streets and Sidewalks Based on Redevelopment Pattern Existing Regional Trail Sidewalk Multi-Use Trail On-Street Bike Lane Private Sidewalk Proposed Shared Street (Woonerf) Signature Bike/Walk Pathway Multi-use Trail On-Street Bike Lane Signed Bike Route Sidewalk Private Sidewalk BRT Platform Bike/Pedestrian Crossing ExistingExisting ExistingExisting All PrivateAll Private All PrivateAll Private TrailheadTrailheadPotential Long-TermPotential Long-Term New Bridge with Trail UnderpassNew Bridge with Trail Underpass New Shared Walk/Bike Street New Shared Walk/Bike Street PlazaPlaza PlazaPlaza BRT PlatformBRT Platform Trail OverpassTrail Overpass Existing TrailExisting Trail Future TrailFuture Trail Bridge Over Creek & At-Grade Crossing of Winnetka Bridge Over Creek & At-Grade Crossing of Winnetka Trail in Sanitary Sewer EasementTrail in Sanitary Sewer Easement Future TrailFuture Trail TrailTrail New Streets and Sidewalks Based on Redevelopment Pattern New Streets and Sidewalks Based on Redevelopment Pattern Figure 1.16 Downtown Bicycle and Pedestrian Network Plan 30 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN Walk/bike bridge examples 58 Chicago, IL Saint Paul, MN Minneapolis, MN Walk/Bike Bridge Over Highway 55 @ Winnetka Replacement and redesign of existing bike/ walk bridge should include the following considerations: -Determine the priority landing points and how many landing points, e.g. priority connection may be Golden Valley Commons to Brookview or could there be 3 or 4 landings rather than 2 -More user friendly design, including avoiding ramps with tight switchback turns and easy access from trails, sidewalks and bike lanes -Coordinate location of BRT stations with bridge landing points, e.g. consider shifting westbound station to east side of Winnetka -Potential for the bridge to provide community identity, landmark, e.g. explore precedents like Sabo bridge (Hiawatha Ave), planned Bruce Vento bridge (downtown St. Paul), Lakeshore Drive bridges (Chicago) -Work with the Metropolitan Council to gain designation of the Highway 55 walk/ bike bridge as part of the Regional Bicycle Transportation Network (RBTN) OCTOBER 2021 31 894 8 8 8 904 89 2 902 906902 9 00 910902 91 2894 9 0 6898 906 9 2 4 886 898 904 900 8 9688 4 898 8 828929 22900 910 90 6 91 8 900 886 908896 9 0 8 906882 920 904 90 6912 882 894898 908 9 14 896 91 2 906 882 8 9 2 912 890 886 888 890 900 904 900900 890 906 9 20896892914910 898 892 918 884914 908 90 2 8929 1 4 894886 9 0 09 04904 90 4 894892 88 2 8 9 4 8 96 9 1 8 8 9 6 922 890 906 900 890 898 916 902 906886 888904 896 914914 914 918 896 8 9 8 902892 896 9 02 906 906 888926 896 8 9 2 882 888898 926 910 908 9 0 8 894 892 882904 890 896 916 910 89 6 900 890 888896 890 886 898 910 892 91 6 902 892 91 4 9 06 912 9 2 4 88 2 894 898 8 8 8 89 8888 906 914 904 898 898 8 82900 894 924 910 8 7 8 890 912 908 888 896 8 8 2 910 9 0 4 906 8 92902 896 88291 69 00 904 890 898 892 896 898 886 916 898 906 904 908 90 8 884890 9 14 894 908 88 4 8 8 68 8 6 900888 9 08 884 896 890 884 904 890 8 8 8 890 904 894 904 886 890 902 902 8 8 4 886 8 8 2 922 912 902 906 910 894 920 8 90 892 916 900 890 912 892 914 918 890 888 91 4 894 892 912 888 892 882 896 910 882 908 902 8 8 0 906 912 910 882 888 908 906 8 9 0 904 890 892 902900 894 910 896 9 1 0 894 888 898 912 908 892 8 84 882 910 904 886 886 904 888 884 908 884 8 8 6 898 906 908 888 904 900 896 894 902 906 904 8 90 894 902 896 892 898 900 100 150 200 Winnetka Ave NRhode Island Ave NWisconsin Ave N10th Ave N Country Club Drive Glenw o o d A v e Golden Valley Rd Lewis Rd HIGHWA Y 5 5 HIGHWAY 55Winnetka Ave NWisconsin Ave NRhode Island Ave NPennsylvania Ave NFaribault StQuebec Ave NRhode Island Ave NSumter Ave NFaribault St Orkla Dr 10th Ave N 10th Ave N Winnetka Ave NRhode Island Ave NWisconsin Ave N10th Ave N Country Club Drive Glenw o o d A v e Golden Valley Rd Lewis Rd HIGHWA Y 5 5 HIGHWAY 55Winnetka Ave NWisconsin Ave NRhode Island Ave NPennsylvania Ave NFaribault StQuebec Ave NRhode Island Ave NSumter Ave NFaribault St Orkla Dr 10th Ave N 10th Ave N 55 Brookview Golf Course Golden Valley Country Club Water Tower ¯0 50 100 150 20025Feet00.125 0.250.0625 Miles New Multi-modal East-West Street/laneNew Multi-modal East-West Street/lane Potential Recongured McDonald's Access PointsPotential Recongured McDonald's Access Points Trac Signal to be AddedTrac Signal to be Added Potential New Access Points Determine Geometry of Redevelopment Blocks Potential New Access Points Determine Geometry of Redevelopment Blocks New Multi-modal East-West Street/laneNew Multi-modal East-West Street/laneNew Multi-modal East-West Street/lane Potential Recongured McDonald's Access PointsPotential Recongured McDonald's Access PointsPotential Recongured McDonald's Access Points Trac Signal to be AddedTrac Signal to be AddedTrac Signal to be Added Potential New Access Points Determine Geometry of Redevelopment Blocks Potential New Access Points Determine Geometry of Redevelopment Blocks Potential New Access Points Determine Geometry of Redevelopment Blocks Legend Project Boundary Contours (2ft 3m) Parcel Lines Railroad/Crossings 900 Roads Existing Conditions Streets Traffic Signals Metro Bus Station Parking Allowed Proposed Conditions Streets BRT Station DowntownGateway Parallel Parking Full Access 3/4 Access 1/2 Access Full Access 1/2 Access Figure 1.17 Downtown Vehicle Circulation and Access Plan Downtown Vehicle Circulation and Access Plan 894 88 8 904 892 902 906902 900 910902 9 1 2894 9 0 6898 906 9 2 4 886 898 904 900 89688 4 89 8 8 828929 22900 910 90 6 91 8 900 886 9 08896 9 0 8 906882 920 904 90 6912 882 894898 908 9 14 896 91 2 906 88 2 8 9 2 912 890 8 86 888 890 900 904 900900 890 906 9 208968 92914910 898 892 918 884914 908 9 02 8929 1 4 894886 9 0 0 9 04904 90 4 894892 8 8 2 894 8 96 9 1 8 896 922 890 906 900 890 898 916 902 906886 888904 896 914914 914 918 8 96 8 9 8 902892 896 90 2 906 906 888926 896 892 882 888898 926 910 908 9 0 8 894 892 882904 890 896 91 6 910 89 6 900 890 888896 890 886 898 910 892 9 1 6 902 892 9 1 4 9 0 6 912 9 2 4 8 8 2 894 898 888 89 8888 906 914 904 898 898882 900 894 924 910 87 8 890 912 908 888 896 8 8 2 910 9 0 4 906 8 92902 896 8829 1 69 00 904 890 898 892 896 898 886 916 898 90 6 904 908 9 0 8 884890 9 14 894 908 8 8 4 8 8 68 8 6 900888 9 0 8 884 896 890 884 904 890 8 8 8 890 904 894 904 886 890 902 902 8 8 4 886 8 8 2 922 912 902 906 910 894 920 890 892 916 900 890 912 892 914 918 890 888 914 894 892 912 888 892 882 896 910 882 908 902 8 8 0 906 912 910 882 888 908 906 8 9 0 904 890 892 902900 894 910 896 9 1 0 894 888 898 912 908 892 8 8 4 882 910 904 886 886 904 888 884 908 884 8 8 6 898 906 908 888 904 900 896 894 902 906 904 8 90 894 902 896 892 898 900 100 150 200 Winnetka Ave NRhode Island Ave NWisconsin Ave N10th Ave N Country Club Drive Glenw o o d A v e Golden Valley Rd Lewis Rd HIGHWA Y 5 5 HIGHWAY 55Winnetka Ave NWisconsin Ave NRhode Island Ave NPennsylvania Ave NFaribault StQuebec Ave NRhode Island Ave NSumter Ave NFaribault St Orkla Dr 10th Ave N 10th Ave N Winnetka Ave NRhode Island Ave NWisconsin Ave N10th Ave N Country Club Drive Glenw o o d A v e Golden Valley Rd Lewis Rd HIGHWA Y 5 5 HIGHWAY 55Winnetka Ave NWisconsin Ave NRhode Island Ave NPennsylvania Ave NFaribault StQuebec Ave NRhode Island Ave NSumter Ave NFaribault St Orkla Dr 10th Ave N 10th Ave N 55 Brookview Golf Course Golden Valley Country Club Water Tower ¯0 50 100 150 20025Feet00.125 0.250.0625 Miles New Multi-modal East-West Street/laneNew Multi-modal East-West Street/lane Potential Recongured McDonald's Access PointsPotential Recongured McDonald's Access Points Trac Signal to be AddedTrac Signal to be Added Potential New Access Points Determine Geometry of Redevelopment Blocks Potential New Access Points Determine Geometry of Redevelopment Blocks New Multi-modal East-West Street/laneNew Multi-modal East-West Street/laneNew Multi-modal East-West Street/lane Potential Recongured McDonald's Access PointsPotential Recongured McDonald's Access PointsPotential Recongured McDonald's Access Points Trac Signal to be AddedTrac Signal to be AddedTrac Signal to be Added Potential New Access Points Determine Geometry of Redevelopment Blocks Potential New Access Points Determine Geometry of Redevelopment Blocks Potential New Access Points Determine Geometry of Redevelopment Blocks Legend Project Boundary Contours (2ft 3m) Parcel Lines Railroad/Crossings 900 Roads Existing Conditions Streets Traffic Signals Metro Bus Station Parking Allowed Proposed Conditions Streets BRT Station DowntownGateway Parallel Parking Full Access 3/4 Access 1/2 Access Full Access 1/2 Access 32 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN CIRCULATION AND ACCESS DESIGN GUIDELINES Streets and Pathways Network 1. Break down the existing “superblocks” of development in the downtown by creating new street or pathway connections that reduce block sizes and create a more walkable and bikable downtown. 2. Leverage downtown’s existing street right-of-way corridors and infrastructure investments as part of improving downtown connections in order to maximize site redevelopment potential and to manage infrastructure costs. 3. Downtown’s streets and pathways network should be expanded to provide convenient, safe, and comfortable connections to the existing bus stops and future BRT stations. 4. New downtown connections should accommodate vehicles, pedestrians, and bicycles. Sidewalks 1. Existing sidewalk gaps along Winnetka Ave, Golden Valley Road, and Wisconsin Ave should be filled in as part of any site or street redevelopment project. 2. Minimize the number of curb cuts on sidewalks. 3. A sidewalk boulevard or buffer zone should be provided between all sidewalks and street traffic in the form of a landscaped boulevard, streetscape amenities, bike lane, or vehicle parking lane, with a minimum width of 5 feet. 4. Provide an expanded pedestrian zone/sidewalk width to accommodate increased pedestrian traffic levels and allow for the addition of street furnishings, lighting, plantings, and outdoor restaurant seating. Walk/Bike Crossings 1. Provide clearly marked walk/bike crossings at all street intersections with reflective painting, special paving materials, light signal, and/or signage alerting motorists to the walk/bike crossing. 2. Provide curb bump-outs at street intersections, wherever feasible, to shorten walk/bike crossing distances, calm traffic, provide areas for street furnishings/landscaping, and delineate limits of on-street parking. 3. Utilize pedestrian-activated countdown crossing lights at key signalized intersections. Trail and Bicycle Facilities 1. Bicycle connections should be incorporated into street and site redevelopment wherever feasible, particularly to provide convenient, safe, and comfortable connections to trails, parks, Brookview, municipal facilities, businesses, existing bus stops, and future BRT stations. 2. Adding north-south bicycle routes is a priority to improve connectivity in the downtown. 3. Clear separation between bicycle facilities and vehicle traffic should be provided whenever feasible. 4. Explore the potential for incorporating marked bike boxes for bicyclists at signalized intersections. 5. Bicycle parking/storage facilities should be provided at key public and private destinations throughout the downtown. 6. Providing free bicycle maintenance stations (tire pump, tire air gauge, tire levers, tools, etc.) is encouraged along major bicycle routes and at key downtown destinations. 7. Providing space for expansion of bike sharing facilities (such as Nice Ride) is encouraged at key destinations as street and site redevelopment occurs. OCTOBER 2021 33 Transit Facilities. 1. Incorporate safe waiting space, seating, shelter, lighting, informational and directional signage, and other pedestrian features at or adjacent to bus stops as street and site redevelopment occurs. 2. Promote the addition of bus shelters to provide protection from the weather. 3. Explore the potential for incorporating public art into the design of bus shelters to create a unique downtown identity. 4. Coordinate redevelopment proposals with long-term bus transit plans for the downtown, including the future BRT stations at Highway 55/Winnetka Ave. Lighting 1. Pedestrian-scale street light fixtures should be added along sidewalks in the downtown to enhance pedestrian safety and comfort at night. 2. Light fixtures should be designed to minimize visibility of light bulbs by pedestrians and light pollution in general. 3. Explore the potential for incorporating public art into the design of pedestrian-scale lighting to create a unique downtown identity. Street Plantings 1. Street trees should be planted at regular intervals appropriate to the root structure and canopy of the tree species chosen. 2. A similar mix of street tree species and spacing should be installed on both sides of the street within a given block. 3. Native tree and plant species should be used, whenever possible, to reduce maintenance, carbon emissions, and the urban heat island effect. 4. Low-maintenance/drought-tolerant plants and trees should be used to reduce irrigation needs; consider allowing exceptions for higher-maintenance materials in areas with high pedestrian traffic and community gathering spaces. 5. Structural soils should be used where street trees are planted within paved areas, e.g. sidewalks, plazas, and parking lots, to support deep tree root growth beneath the paved area, and to prevent heaving of sidewalks, plazas, curbs, and gutters. 6. Where businesses face streets, plant materials should be selected that minimize visual obstruction of business storefronts. 7. Flowering plants in hanging baskets or planters should be considered along commercial and mixed-use streets to create a welcoming pedestrian environment and contribute to the unique identity of the downtown. 8. Plant materials, fencing, or landscape improvements should not encroach into the sight lines of any street intersection or driveway. 9. Use of turf grass should be minimized for planted areas directly adjacent to public streets and spaces. 10. Artificial plant materials should not be used for street plantings. 34 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN Street Furnishings 1. Street furnishings should be added that enhance the safety, accessibility, functionality, and comfort of the streetscape. 2. Street furnishings made of durable (recycled when possible), easily maintained/repaired, and locally available materials, should be used whenever feasible. 3. Street furnishings (benches and seating, trash/recycling receptacles, bollards, bike racks, kiosks, etc.) should be provided at transit stops, plazas, building entry areas, near Bassett Creek, and along commercial and mixed-use streets. 4. The streetscape features and design along Winnetka Ave should be extended to Golden Valley Road. Wayfinding Signage 1. A comprehensive wayfinding signage system should be developed for the downtown area. The final design and location of the wayfinding should be approved as part of the street and site redevelopment process. 2. Wayfinding signage should direct people to key downtown destinations such as the municipal facilities, library, Brookview, Luce Line Regional Trail, Bassett Creek Trail, and public parking. 3. Wayfinding signage should be designed to accommodate drivers, bicyclists, and pedestrians. 4. Downtown gateway features should be installed at all major downtown entry points. OCTOBER 2021 35 STREET CONCEPTS Golden Valley Road Design Guidelines 1. Two 12’ vehicle lanes 2. Median (18’) with street trees and landscaping, accommodates left turn lanes at intersections/driveways 3. Right turn lanes at intersections 4. Off-street multi-use trail (10’–12’) on south side 5. Sidewalk (8’) on north side, with potential narrow sidewalk on south side 6. On-street parking on south side Figure 1.18 Golden Valley Road Section - Existing Conditions 36 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN Figure 1.19 Golden Valley Road Section - Section Option 1 OCTOBER 2021 37 Figure 1.19 Golden Valley Road Section - Section Option 1 Figure 1.20 Golden Valley Road Section - Section Option 2 38 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN Wisconsin Ave Design Guidelines 1. Two 15’-20’ vehicle lanes 2. Off-street multi-use trail (10’–12’) or protected on-street two-way bike lanes on east side 3. Vegetated buffer/boulevard between off- street trail and vehicle lane 4. Vegetated buffer/boulevard between sidewalk (outside of public right-of-way) and vehicle lane Figure 1.21 Wisconsin Ave - Existing Conditions OCTOBER 2021 39 Figure 1.22 Wisconsin Ave - Section Option 1 40 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN Figure 1.23 Wisconsin Ave - Section Option 2 OCTOBER 2021 41 Figure 1.24 Wisconsin Ave - Section Option 3 42 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN IMPLEMENTATION ACTIONS (Actions in italics anticipated to be more long-term actions) Downtown Overall 1. Conduct a downtown area traffic study that incorporates potential future development levels and recommended changes to Winnetka Ave access points 2. Coordinate with Hennepin County Transportation on future Winnetka Ave improvements a. County’s Pavement Overlay Program (2024 Winnetka Ave project) b. Improvement of walk/bike crossing facilities c. Changes to access points in northeast and southwest quadrants d. Reconstruction of Winnetka Ave in next 10 years, potentially including a new bridge over Bassett Creek that incorporates a creek trail underneath Winnetka Ave 3. Consider establishing financing programs that could incentivize downtown redevelopment, including Tax Increment Finance (TIF), Tax Abatement, and loan and grant resources 4. Incorporate downtown public infrastructure costs into the 10-year Capital Improvement Program (CIP) 5. Work with potential housing developers to successfully utilize funding programs for providing affordable housing options in the downtown, such as the Low Income Housing Tax Credits, Local Housing Incentives Account (LHIA), and Consolidated Request for Proposals 6. Work with the Metropolitan Council and St. Louis Park to more specifically define the identified RBTN (Regional Bicycle Transportation Network)Tier 1 corridor within Golden Valley, including the Highway 55 pedestrian bridge, which will prioritize replacement of this important walk/bike connection and open up additional funding opportunities Southwest Quadrant 1. Amend the 2040 Comprehensive Plan a. Change Future Land Use Map for the southwest quadrant to the Mixed Use Community land use designation 2. Amend the Zoning Map a. Rezone to Mixed Use Community (MU-C) zoning district 3. Golden Valley Drive – plan for eventual vacation of the public right- of-way and realignment of the sewer line as an incentive for site redevelopment 4. Wisconsin Ave improvements in conjunction with site redevelopment - design and reconstruct roadway to achieve Downtown Plan concept including replacement of existing sidewalk with a multi-use trail along east side of roadway 5. Golden Valley Road improvements (west of Winnetka Ave) a. Fill in sidewalk gap on the south side of Golden Valley Road, from Winnetka Ave to Golden Valley Drive b. Design and reconstruct roadway to achieve Downtown Plan concept c. Extend Winnetka Ave streetscape design/features to Golden Valley Road (from Winnetka Ave to Wisconsin Ave), including pedestrian scale light fixtures, and install in conjunction with site redevelopment 6. Trail connection to Hwy 55 pedestrian bridge and future BRT stations – work with property owner to gain trail easement or acquire land along north side of Hwy 55 7. Consider establishing a TIF district for the southwest quadrant Northeast Quadrant 1. Amend the 2040 Comprehensive Plan a. Change Future Land Use Map for the southern portion of the northeast quadrant to the Mixed Use Community land use designation 2. Amend the Zoning Map a. Rezone to Mixed Use Community (MU-C) zoning district 3. Downtown Pathway - complete detailed alignment and schematic design from the Luce Line Trail to Golden Valley Road, including crossings of 10th Ave and Golden Valley Road 4. Plan, design and construct a new remote fire station that meets 24/7 duty crew two station model needs and can allow the operational transition to occur while the department continues to operate out of the Downtown Fire Station (Public Safety Building) until it is relocated as part of long-term planning 5. Relocate the Public Works operations to a new site outside of the downtown 6. NE quadrant access drives - complete detailed alignments and schematic designs 7. NE quadrant open spaces (Bassett Creek park and water tower area) – complete schematic designs OCTOBER 2021 43 8. Evaluate platting needs for existing City-owned property (and potentially County-owned property) to accommodate future public rights-of-way (access drives and downtown pathway) and potential private redevelopment sites in southern portion of the NE quadrant 9. Partner with Hennepin County on planning, design, and construction of recommended east-west access drive between Winnetka Ave and Rhode Island Ave, which involves the County-owned library property 10. Partner with Bassett Creek Watershed District and Hennepin County Library on design of potential creekside park and trail improvements 11. Golden Valley Road improvements (east of Winnetka Ave) a. Design and reconstruct roadway to achieve Downtown Plan concept b. Extend Winnetka Ave streetscape design/features to Golden Valley Road (from Winnetka Ave to Rhode Island Ave), including pedestrian scale light fixtures, and install in conjunction with site redevelopment Northwest Quadrant 1. Amend the Zoning Map a. Rezone to Mixed Use Neighborhood (MU-N) zoning district 2. Explore potential public trail easement or land acquisition for trail connection from the Luce Line Regional Trail to Wisconsin Ave/10th Ave with private property owner north of 10th Ave 3. Wisconsin Ave improvements – replace sidewalk on east side of street with a multi-use trail 4. Work with future developers to coordinate realignment of Lewis Road to connect to Wisconsin Ave and a trail connection between Lewis Road and the future Bassett Creek trail Southeast Quadrant 1. Partner with Hennepin County Transportation and property owner to fill in sidewalk gap along the east side of Winnetka Ave 2. Golden Valley Road improvements (east of Winnetka Ave) a. Design and reconstruct roadway to achieve Downtown Plan concept b. Extend Winnetka Ave streetscape design/features to Golden Valley Road, including pedestrian scale light fixtures, and install in conjunction with site redevelopment 44 DOWNTOWN REDEVELOPMENT FRAMEWORK PLAN GOLDEN VALLEY, MN COMMUNITY INPUT Public Open House on October 21, 2019 Highlights of Comments Received Comments were received from open house attendees via sticky notes placed on information boards as well as comment cards. From these comments, we have identified the following key concerns and preferences expressed at the open house: • SW quadrant - support for street improvements (safer, more walkable), support for attracting additional commercial businesses (grocery, pharmacy), support for redevelopment, concerns about Wisconsin Ave/Hwy 55 intersection traffic movements. • NE quadrant – support for improving walking environment/network, concerns about new streets/ preference for pedestrian only streets, concerns about potential changes to the library, support for adding public outdoor spaces, support for adding residential in downtown. • NW quadrant - no major concerns were identified for the proposed concepts and support was expressed for residential and office development in this area. • Redevelopment/Reinvestment Opportunities – some concerns about relocating existing uses in the NE quadrant, such as civic, post office, library, McDonald’s. • Active Transportation Opportunities – concern about safety of pedestrian/bike crossings of Hwy 55 and Winnetka Ave. Online Comment Form (November/December 2019) See separate report “Downtown Phase II Community Input Report” Downtown Walking/Biking Survey (August/September 2019) See separate report “Downtown Walk/Bike Connectivity Project Report” Golden Valley Downtown Phase 3 Survey (Spring 2021) Highlights of Community Input • Generally supportive of proposed downtown vision and guiding principles; -Least support for principle #9 (add new housing and job options) -Less support for principles #4 (reorganizing civic services and the library), #5 (expand and cluster commercial uses), and #6 (orientation of buildings and outdoor gathering spaces to major streets) • Support existing businesses when planning and implementing changes in the downtown • Adding or improving street crosswalks should prioritize Winnetka Ave, then Highway 55 OCTOBER 2021 45 • Adding or improving walking and biking facilities should prioritize off-street trails and protected bicycle lanes • Support for adding off-street trails along Golden Valley Road and Wisconsin Ave • Adding or improving bicycling connections to the planned BRT stations should prioritize Winnetka Ave • Low support for adding new streets in the downtown area • Concerns about the existing pedestrian bridge over Highway 55, particularly for bicycles Takeaways from Hennepin County Library Meetings • No current plans for major investments in current facility • Undertaking a strategic planning process in 2021 that aims to create a unified vision for library services and library spaces across the county • Capital projects are on hold until Strategic Plan is updated • Interested in potential collaboration with the City, including exploring potential co-location of the library and city hall • Interested in seeing multiple visions for the library’s future in downtown Golden Valley Takeaways from Hennepin County Transportation Meetings • Focus on safety for all users – drivers, walkers, bicyclists • Winnetka Ave (CR 156) is part of 2024 pavement overlay program; total reconstruction won’t occur within next 10 years • Interest in extending some medians, closing access points on Winnetka Ave • T-intersections, rather than 4-way intersections, are safer in some situations • In higher pedestrian activity areas, pedestrian refuge medians allowed on County roadways • Area traffic study will be needed ultimately as redevelopment occurs Other Key Stakeholders Involved in Future Downtown Redevelopment and Improvements: • Property owners • Bassett Creek Watershed Management Commission • Three Rivers Park District (Luce Line Regional Trail) Golden Valley City Council Meeting October 19, 2021 Agenda Item 3. F. Approval of Plat – Academy of Whole Learning Addition, Resolution No. 21-83 Prepared By Jason Zimmerman, Planning Manager Summary At the September 21, 2021, City Council meeting, the Council held a public hearing on the Preliminary Plat for the minor subdivision of the Academy of Whole Learning Addition (8810 10th Avenue North). After the hearing, the Council approved the Preliminary Plat which will consolidate three lots into one. The Final Plat has now been presented to the City. Staff has reviewed the Final Plat and finds it consistent with the approved Preliminary Plat and the requirements of City Code. Financial Or Budget Considerations None Recommended Action Motion to adopt Resolution No. 21-83, Approval of Plat – Academy of Whole Learning Addition Supporting Documents • Resolution No. 21-83, Approval of Plat – Academy of Whole Learning Addition (1 page) • Final Plat of Academy of Whole Learning Addition (1 page) RESOLUTION NO. 21-83 RESOLUTION FOR APPROVAL OF PLAT ACADEMY OF WHOLE LEARNING ADDITION WHEREAS, the City Council for the City of Golden Valley, pursuant to due notice, has heretofore conducted a public hearing on the proposed plat to be known as Academy of Whole Learning Addition covering the following described tracts of land: Lots 1, 2, 3, and 4, Block 1, Golden Valley Industrial Park, Hennepin County, Minnesota. WHEREAS, all persons present were given the opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley, that said proposed plat be, and the same hereby is, accepted and approved, and the proper officers of the City are hereby authorized and instructed to sign the original of said plat and to do all other things necessary and proper in the premises. Adopted by the City Council this 19th day of October, 2021. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Theresa Schyma, City Clerk City Council Regular Meeting City of Golden Valley October 19, 2021 Financial Or Budget Considerations Executive Summary •$150,000 in 2022-2031 Water and Sanitary Sewer CIP, year 2023 (W&SS-110) •$ 65,000 in 2022-2031 Street CIP, year 2023 (S-060) Recommended Action Motion to adopt Resolution No. 21-83 Updating 2022-2031 CIP Improvements Douglas Drive and Highway 55 Pedestrian Underpass Project. Supporting Documents •Location Maps (1 page) • Resolution No. 21-83 Updating 2022-2031 CIP for Douglas Drive and Highway 55 Pedestrian Underpass Project (1 page) •Updated Streets 2022-2031 CIP (2 pages) •Updated Water and Sewer 2022-2031 CIP (2 pages) 2 !! !! Glen 1 Soccer Field Pond West Pond Perpich Center for Arts Education G d Sh h d Golden Valley Historical Society Yosemite Park Perpich Center Ball Fields Idaho Wetland Georgia Open Space Paisley Park456740 Western Ave Lindsay St Lorin Glenwood Av S Frontage Rd em o H rM County Rd 40 I 0 540 1,080270 Feet Print Date: 3/13/2020 Sources: -Hennepin County Surveyors Office for Property Lines (2020). -City of Golden Valley for all other layers. Location Map Capital PlanCity of Golden Valley, MinnesotaPROJECTS BY DEPARTMENT20222031thruTotal2022 2023 2024 2025 2026Department 2027 2028 2029 2030 2031#Streets11,850,0003,950,000 3,950,000 3,950,000Pavement Management ProgramS-0012,500,0002,500,000Zane Ave and Lindsay StreetS-0092,500,0001,500,000 500,000 500,000Pavement Management OverlaysS-0131,250,000125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000Municipal State Aid (MSA) Street MaintenanceS-0171,000,000100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000Streetscape and City Hall Complex RenovationS-0181,611,950279,550 271,000 268,750 266,000 265,935 260,715MSA Debt ServiceS-0191,500,000150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000Sidewalks, Trails, & Bike Facility UpgradesS-030121,00012,100 12,100 12,100 12,100 12,100 12,100 12,100 12,100 12,100 12,100Auto CAD ApplicationS-032200,00020,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000Cartegraph Street Management SoftwareS-034500,000100,000 100,000 100,000 100,000 100,000Retaining Wall RepairsS-036750,000250,000 250,000 250,000Railroad Crossing ImprovementsS-0421,900,0001,900,000Laurel Avenue and Louisiana Av RepairsS-0431,000,000100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000Pavement Surface TreatmentsS-04412,600,0002,100,000 2,100,000 2,100,000 2,100,000 2,100,000 2,100,000Street Infrastructure Renewal Program (IRP)S-045750,00075,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000Street Light ReplacementS-0462,000,0002,000,000Zenith Avenue ReconstructionS-0477,000,0003,500,000 3,500,000Douglas Mini-Roundabout & Olson Frontage ImpS-0481,500,000150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000Traffic Signal UpgradesS-050500,000500,000Bassett Creek Regional Trail ADA ImprovementsS-051125,000125,000Downtown Traffic StudyS-052350,000175,000 175,000Duluth Street Sidewalk InstallationS-053750,000750,000Noble Avenue Retaining Wall ReplacementS-054350,000250,000 100,000Pedestrian Crossing UpgradesS-055500,000500,000TH55 Multiuse Trail Schaper Rd/Theo Wirth ParkwayS-056 Total2022 2023 2024 2025 2026Department 2027 2028 2029 2030 2031#1,835,0001,835,000Traffic Signal Replacement-GV RdS-0572,200,0002,200,000Wayz Blvd Multiuse Trail-Cedar Lake to FranceS-05965,00065,000TH 55 Underpass-Temporary EasementsS-060Streets Total57,207,95010,611,650 11,518,100 9,160,850 1,498,100 5,198,035 5,242,815 2,932,100 2,832,100 3,182,100 5,032,10010,611,65011,518,1009,160,8501,498,1005,198,03557,207,950GRAND TOTAL5,242,8152,932,1002,832,1003,182,1005,032,100 Capital PlanCity of Golden Valley, MinnesotaPROJECTS BY DEPARTMENT20222031thruTotal2022 2023 2024 2025 2026Department 2027 2028 2029 2030 2031#Water & Sewer Systems3,900,0001,300,000 1,300,000 1,300,000Sanitary Sewer & Water Line Repair/Recon.W&SS-00118,200,0002,600,000 2,600,000 2,600,000 2,600,000 2,600,000 2,600,000 2,600,000Infrastructure Renewal Plan (IRP)W&SS-00240,00040,000Pickup TruckW&SS-011250,000250,000Sewer Jet TruckW&SS-012100,000100,000Pickup TruckW&SS-01475,00075,000Pickup TruckW&SS-01525,00025,000Cargo VanW&SS-02875,00075,000Pickup/Utility TruckW&SS-03710,00010,000Multiquip Portable GeneratorW&SS-0411,500,000150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000Mill and Overlay Water/Sewer RepairsW&SS-0515,0005,000Portable GeneratorW&SS-052250,000250,000Televising EquipmentW&SS-05310,00010,000TrailerW&SS-05425,00025,000Structure and Pipe Inspection Pole CameraW&SS-0551,000,000100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000Valve Replacement/Watermain LiningW&SS-0661,250,000250,000 250,000 250,000 250,000 250,000I-394 Inflow/Infiltration ProjectW&SS-07470,00035,000 35,000Sewer Flow MetersW&SS-0762,200,000100,000 100,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000Sanitary Sewer Lining I/I ReductionW&SS-07840,00040,000Asset Management EquipmentW&SS-08040,00040,000800 MHz RadiosW&SS-081770,000770,000T.H. 55 Lift Station RelocationW&SS-08335,00035,000Almond Portable Gen/Light Plant TrailerW&SS-08450,00050,000Trenchless Request for InformationW&SS-0862,200,000100,000 100,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000Complete Water Meter ReplacementW&SS-0875,0005,0003" Dewatering PumpW&SS-0885,0005,0004" Dewatering PumpW&SS-08950,00050,0006" Dewatering PumpW&SS-09030,00030,000Air CompressorW&SS-091 Total2022 2023 2024 2025 2026Department 2027 2028 2029 2030 2031#5,0005,000Cement MixerW&SS-09345,00045,000Pickup TruckW&SS-09410,00010,000TrailerW&SS-09515,00015,000TrailerW&SS-09730,00030,000Trailer Mounted Air CompressorW&SS-09830,00030,000Cargo VanW&SS-099525,000525,000Combination Jet/VactorW&SS-10010,00010,000Trailer Mounted WelderW&SS-1011,000,0001,000,000Zenith Avenue ReconstructionW&SS-1031,500,0001,500,000New Public Works FacilityW&SS-104750,000750,000Zane & Lindsey St ReconstructionW&SS-10550,00050,000Pikup TruckW&SS-106550,00050,000 500,000Trunk Sanitary Sewer Repair-TH 100/GlenwoodW&SS-1071,000,0001,000,000Inflow and Infiltraion RehabilationW&SS-1081,500,0001,500,000Glenwood Avenue Watermain RehabilitationW&SS-109150,000150,000TH 55 Underpass Water ImprovementsW&SS-110Water & Sewer Systems Total39,380,0004,705,000 4,000,000 2,820,000 3,995,000 4,425,000 3,645,000 3,350,000 3,900,000 3,440,000 5,100,0004,705,0004,000,0002,820,0003,995,0004,425,00039,380,000GRAND TOTAL3,645,0003,350,0003,900,0003,440,0005,100,000 Golden Valley City Council Meeting October 19, 2021 Agenda Item 3. H. Receive and File September 2021 Quarterly Financial Reports Prepared By Sue Virnig, Finance Director Summary The quarterly financial report provides a progress report of the following funds: • General Fund Operations • Conservation/Recycling Fund (Enterprise Fund) • Water and Sewer Utility Fund (Enterprise Fund) • Brookview Golf Course (Enterprise Fund) • Motor Vehicle Licensing (Enterprise Fund) • Storm Utility Fund (Enterprise Fund) • Equipment Replacement Fund (Capital Projects Fund) • Brookview Center (Special Revenue Fund) • Human Services Commission (Special Revenue Fund) • Building Improvement Fund (Capital Projects Fund) • Park Improvement Fund (Capital Projects Fund) • Housing Fund (HRA) Financial or Budget Considerations As of September 2021, the City of Golden Valley General Fund has used $7,194,104 of fund balance to balance the General Fund Budget. The report activity is from July 1 – September 30. Recommended Action Action is to receive and file the September 2021 Quarterly Financial Reports. Council Manager Meeting Executive Summary City of Golden Valley October 19, 2021 2 Supporting Documents • September 2021 General Fund (2 pages) • September 2021 Conservation/Recycling Fund (1 page) • September 2021 Water and Sewer Utility Fund (1 page) • September 2021 Brookview Golf Course (1 page) • September 2021 Motor Vehicle Licensing (1 page) • September 2021 Storm Utility Fund (1 page) • September 2021 Equipment Replacement Fund (1 page) • September 2021 Brookview Center Fund (1 page) • September 2021 Human Services Commission (1 page) • September 2021 Building Improvement Fund (1 page) • September 2021 Park Improvement Fund (1 page) • September 2021 Housing Fund (1 page) Over % 2021 September YTD (Under)Of Budget Budget Actual Actual Budget Expend. 001 Council $405,705 91,108 247,955 ($157,750)61.12% 003 City Manager 1,082,250 255,077 735,469 (346,781)67.96% 004 Transfers Out 2,717,580 2,717,579 6,279,376 3,561,796 231.06%(1) 005 Admin. Services 2,271,430 691,586 1,671,395 (600,035)73.58% 006 Legal 204,605 53,956 149,530 (55,075)73.08% 007 Risk Management 350,000 165,762 330,530 (19,470)94.44% 011 General Gov't. Bldgs.753,160 195,288 565,252 (187,908)75.05% 016 Planning 379,140 97,359 281,623 (97,517)74.28% 018 Inspections 815,655 197,226 511,160 (304,495)62.67% 022 Police 6,732,035 1,369,154 4,208,737 (2,523,298)62.52% 023 Fire 1,679,195 340,163 951,012 (728,183)56.63% 035 Physical Dev Admin 325,220 78,142 218,175 (107,045)67.09% 036 Engineering 609,730 126,894 385,241 (224,489)63.18% 037 Streets 2,330,700 852,003 1,681,376 (649,324)72.14% 066 Park & Rec. Admin.859,980 230,202 590,062 (269,918)68.61% 067 Park Maintenance 1,365,545 384,821 990,123 (375,422)72.51% 068 Recreation Programs 410,765 69,993 104,272 (306,493)25.38% 099 Contingencies 240,000 0 0 (240,000)0.00%(2) TOTAL Expenditures $23,532,695 $7,916,313 $19,901,288 ($3,631,407)84.57% (1) Transfers were made in July 2021 but made transfer to Equipment Fund in Jan, 2021. Assignment of Fund Balance -$2,450,000 debt service Assignment of Fund Balance -$1,000,000 building fund (2) Contigencies will be reallocated by December 2021. City of Golden Valley Quarterly Budget Report - General Fund Expenditures September 2021 (unaudited) Division 75.00% Over % 2021 September YTD (Under)of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $20,151,285 10,366,356 10,360,928 ($9,790,357)51.42%(1) Licenses 258,895 209,490 227,690 ($31,205)87.95% Permits 984,000 262,226 959,414 ($24,586)97.50% Governmental Agencies Aid Police 27,000 28,510 29,169 $2,169 108.03% Fire 11,685 20,104 22,155 $10,470 189.60% Charges For Services: General Government 21,260 17,098 17,636 ($3,624)82.95% Public Safety 164,350 8,001 40,069 ($124,281)24.38%(4) Public Works 179,300 21,516 104,860 ($74,440)58.48% Park & Rec 420,300 123,253 184,820 ($235,480)43.97% Other Funds 766,500 97,840 482,037 ($284,463)62.89% Fines & Forfeitures 165,000 23,132 95,137 ($69,863)57.66% Interest On Investments 150,000 0 0 ($150,000)0.00%(2) Miscellaneous Revenue 203,120 76,684 160,769 ($42,351)79.15% Transfers In 30,000 7,500 22,500 ($7,500)75.00%(3) TOTAL Revenue $23,532,695 $11,261,710 $12,707,184 ($10,825,511)54.00% Notes: (1) Payments are received in July, December, and January (delinquencies). First 1/2 is higher due to some full paymen (2) Investment income allocated at year end. (3)Transfers are monthly. (4) No SRO Revenue from ISD 281. Percentage Of Year Completed City of Golden Valley Quarterly Budget Report - General Fund Revenues September 2021 (unaudited) Over 2021 September YTD (Under)% Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 30,000 35,552 35,552 5,552 118.51% Recycling Charges 466,795 77,103 231,790 (235,005)49.66%(2) Miscellaneous Revenues 10,000 0 0 (10,000) Interest on Investments 10,000 0 0 (10,000)0.00%(1) Total Revenue 516,795 112,655 267,342 (249,453)51.73% Expenses: Recycling 565,605 111,625 345,676 (219,929)61.12%(3) Total Expenses 565,605 111,625 345,676 (219,929)61.12% (1) Interest Earnings are allocated at year-end. (2) Includes utility billings thru September 2021. (3) This includes the recycling services thru August 2021. Further information about projects and financing are located in the 2021-2030 CIP and 2021-2022 Budget. City of Golden Valley Quarterly Budget Report - Conservation/Recycling Enterprise Fund September 2021 (unaudited) Over 2021 September YTD (Under)% Budget Actual Actual Budget Current Revenue Water Charges 5,268,665 1,304,989 2,865,301 (2,403,364)54.38% Emergency Water Supply 209,355 22,614 497,146 287,791 237.47% Sewer Charges 4,590,450 514,326 2,476,313 (2,114,137)53.94% Meter Sales 20,000 1,469 4,255 (15,745)21.28% Penalties 150,000 13,617 70,461 (79,539)46.97% Charges for Other Services 40,000 5,988 (34,012)14.97% State Water Testing Fee Pass Through 72,045 5,267 29,443 (42,602)40.87% Sale of Assets 10,000 0 0 (10,000)0.00% Franchise Fees 1,500,000 0 0 (1,500,000)0.00% Certificate of Compliance 40,000 1,575 5,475 (34,525)13.69% Interest Earnings 100,000 0 0 (100,000)0.00% Total Revenue 12,000,515 1,863,857 5,954,382 (6,046,133)49.62% Expenses: Utility Administration 3,232,325 363,049 1,192,635 (2,039,690)36.90%(1) Sewer Maintenance 3,684,375 610,491 2,405,004 (1,279,371)65.28% Water Maintenance 5,070,625 1,518,496 3,534,538 (1,536,087)69.71% Total Expenses 11,987,325 2,492,036 7,132,177 (4,855,148)59.50% (1) Depreciation is allocated at year-end. Further information about projects and financing are located in the 2021-2030 CIP and 2021-2022 Budget. City of Golden Valley Quarterly Budget Report - Water and Sewer Utility Enterprise Fund September 2021 (unaudited) Over 2021 September YTD (Under)% Budget Actual Actual Budget Current Revenue Green Fees 830,000 560,999 1,070,127 240,127 128.93% Driving Range Fees 160,000 112,696 224,713 64,713 140.45% Par 3 Fees 170,000 130,945 232,315 62,315 136.66% Lawn Bowling 85,000 57,026 93,572 8,572 110.08% Pro Shop Sales 85,000 40,387 85,468 468 100.55% Pro Shop Rentals 300,000 209,855 379,433 79,433 126.48% Restaurant Sales 1,330,000 673,831 1,244,532 (85,468)93.57% Winter Activities 0 0 7,928 7,928 Other Revenue 136,000 42,994 105,342 (30,658)77.46% Interest Earnings 10,000 0 0 (10,000)0.00%(1) Less: Credit Card Charges/Sales Tax 0 0 0 Total Revenue 3,106,000 1,828,733 3,443,430 337,430 110.86% Expenses: Golf Operations 692,210 224,097 535,947 (156,263)77.43%(2) Course Maintenance 887,830 271,464 669,715 (218,115)75.43% Pro Shop 135,500 34,735 104,214 (31,286)76.91% Grill 1,266,580 504,933 1,048,535 (218,045)82.78% Driving Range 51,950 38,104 79,310 27,360 152.67% Par 3 Course 27,940 30,160 43,012 15,072 153.94% Lawn Bowling 16,680 6,412 10,908 (5,772)65.40% Total Expenses 3,078,690 1,109,905 2,491,641 (587,049)80.93% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end. Course opened March 25. Further information about projects and financing are located in the 2021-2030 CIP and 2021-22 Budget. City of Golden Valley Quarterly Budget Report - Brookview Golf Course Enterprise Fund September 2021 (unaudited) Over 2021 September YTD (Under)% Budget Actual Actual Budget Current Revenue Interest Earnings 7,500 0 0 (7,500)0.00%(1) Charges for Services 525,025 123,251 208,318 (316,707)39.68% Total Revenue 532,525 123,251 208,318 (324,207)39.12% Expenses: Motor Vehicle Licensing 503,050 135,851 366,326 (136,724)72.82% Total Expenses 503,050 135,851 366,326 (136,724)72.82% (1) Interest Earnings are allocated at year-end. Fund Balance at 12/31/2020 was $673.636. City of Golden Valley Quarterly Budget Report - Motor Vehicle Licensing Enterprise Fund September 2021 (unaudited) Over 2021 September YTD (Under)% Budget Actual Actual Budget Current Revenue Interest Earnings 62,450 0 0 (62,450)0.00%(1) Interest Earnings-Other 0 0 0 0 Henn County Grant-Decola 0 0 0 0 State DNR Grant 1,350,000 0 0 (1,350,000) State DEED Grant-Globus 0 0 0 0 Storm Sewer Charges 2,675,000 158,074 1,405,251 (1,269,749)52.53% Hennepin County 0 0 0 Bassett Creek Watershed 0 0 0 0 Miscellaneous Receipts 179,900 0 150 (179,750) Transfer from General Fund (Green Step)50,000 0 50,000 0 Total Revenue 4,317,350 158,074 1,455,401 (2,861,949)33.71% Expenses: Storm Utility 4,142,570 448,192 938,146 (3,204,424)22.65% Street Cleaning 149,790 39,390 89,444 (60,346)59.71% Environmental Control 513,790 137,007 308,120 (205,670)59.97% Debt Service Payments 180,350 29,350 179,900 (450)0.00%(3) Total Expenses 4,986,500 653,939 1,515,610 (3,470,890)30.39%(4) (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end and. (3) Debt service payments and Medicine Lake Rd Improvements will be reimbursed by TIF. (4) Reserves are being used that were planned. Further information about projects and financing are located in the 2021-2030 CIP and 2021-2022 Budget. City of Golden Valley Quarterly Budget Report - Storm Utility Enterprise Fund September 2021 (unaudited) 2021 Equipment Replacement Fund (CIP) - Fund 5700 2021 September YTD Budget Total Actual Remaining Revenues: Sale of Assets 35,000 0 68,050 33,050 Truckster/Toolcat Trade-ins 150,000 96,766 168,703 18,703 General Fund Transfer 1,082,580 1,082,580 1,082,580 0 Miscellaneous Receipts 0 3,326 3,326 3,326 Interest Earnings (allocated at year end)22,945 0 0 (22,945) Total Revenues 1,290,525 1,182,672 1,322,659 32,134 Expenditures: Program #Project Number Project Name Equipment Certificates (already issued)284,200 0 0 284,200 V&E-001 Marked Squad Cars (Police)80,000 0 131,687 (51,687) V&E-002 Computers and Printers (Finance)95,000 2,194 22,002 72,998 V&E-020 Portable Computers 50,000 0 0 50,000 V&E-063 Previous vehicles -delayed 0 0 172,025 (172,025) V&E-029 Dump Truck (Park)80,000 79,250 79,250 750 V&E-030 Rotary Mower (Park)35,000 114,989 114,989 (79,989) V&E-034 Crime Prevention Vehicle (Police)30,000 40,999 40,999 (10,999) V&E-116 Utility Truckster (Park)55,000 59,882 59,882 (4,882) Taser Replacements (Police)16,000 0 16,000 V&E-107 Body Cameras/Dash Cams/Software (Police)74,070 0 0 74,070 V&E-139 Passenger Vehicle (Fire)40,000 0 27,559 12,441 V&E-145 Skidsteer Loaer 65,000 65,000 65,000 0 V&E-143 Trash Compactor(Park)65,000 0 0 65,000 V&E-144 Hooklift Truck (Street)260,000 0 0 260,000 V&E-146 Dump Truck (Street)85,000 0 139,132 (54,132) V&E-147 Police Commander Vehicle 50,000 0 0 50,000 V&E-148 Command Vehicle (Police)150,000 0 0 150,000 V&E-161 Share of Sweeper 25,000 0 0 25,000 V&E-153 Equipment Trailer 20,000 13,871 13,871 6,129 V&E-192 Unmarked Vehicle (Police)40,000 0 0 40,000 Total Expenditures 1,599,270 376,185 866,396 732,874 (1) Computers are replaced every 4-5 years and purchased throughout the year based on available time. Further information about projects and financing are located in the 2021-2030 CIP and 2021-2022 Budget. Over 2021 September YTD (Under)% Budget Actual Actual Budget Current Revenue Brookview CC Rentals 210,000 62,432 90,341 (119,659)43.02% Backyard Play Area 239,325 (398)(398)(239,723)-0.17% Miscellaneous Revenues 0 0 0 0 Interest on Investments 0 0 0 0 (1) Total Revenue 449,325 62,034 89,943 (359,382)20.02% Expenses: General Area Rooms 407,280 20,893 169,151 (238,129)41.53%(2) Indoor Play Area 80,950 131 2,729 (78,221)3.37% Total Expenses 488,230 21,024 171,880 (316,350)35.20% (1) Interest Earnings are allocated at year-end. (2) Staff Time/Supplies for Brookview Rental City of Golden Valley Quarterly Budget Report - Brookview Center Special Revenue Fund September 2021 (unaudited) Over 2021 September YTD (Under)% Budget Actual Actual Budget Current Revenue Pull Tab (10%) Revenues 10,000 5,414 36,250 26,250 362.50%(3) Fundraisers 10,000 3,792 19,309 9,309 193.09%(4) Interest on Investments 1,000 0 0 (1,000)0.00%(1) Total Revenue 21,000 9,206 55,559 34,559 264.57% Expenses: Supplies 18,100 1,170 6,429 (11,671)35.52%(4) Allocations 40,000 0 40,000 0 100.00%(2) Total Expenses 58,100 1,170 46,429 (11,671)79.91% (1) Interest Earnings are allocated at year-end. (2) Allocations in 2021 are $40,000. (3) Pull Tab revenues are thru August. (4) Solicitation Letters are $3,675. (4) Run/Walk- September 11, 2021 $5,180. (4) Golf Tourney/Lawn Bowling -August 8-$4,025(net) Fund Balance at 12/31/20 was $127,269. City of Golden Valley Monthly Budget Report - Human Services Commission September, 2021 (unaudited) 2021 Building Improvement Fund (CIP) - Fund 5200 2021 Sept YTD Budget Total Actual Remaining Revenues: Transfer from General Fund 500,000 50,000 500,000 0 (1) Interest Earnings (allocated at year end)12,693 0 0 (12,693) Total Revenues 512,693 50,000 500,000 (12,693) Expenditures: Project Name Installation of Building Security Systems 30,000 40,250 44,921 (14,921) Council Chambers Remodeling 0 2,500 2,500 (2,500) Facility Assessment (funded in prior year)0 9,548 46,868 (46,868) Air Compressor 5,000 0 0 5,000 Brookview Shelter Sewer Service Repair 50,000 0 0 50,000 Park Shelter Building Improvements 50,000 0 0 50,000 Furnaces-Various Buildings 30,000 0 0 30,000 Car Charging Station 15,000 13,616 14,575 425 Public Buildings Roof Replacement 150,000 0 0 150,000 Total Expenditures 330,000 65,914 108,864 221,136 (1)Transfer were made in June. 2021 Park Improvement Fund (CIP) - Fund 5600 2021 September YTD Budget Total Actual Remaining Revenues: Transfer from General Fund 400,000 400,000 400,000 0 Park Dedication Fee 0 0 0 0 Hennepin County Youth Sports Grant 0 0 0 0 Little League/Youth Associations/Play Eq Grants 0 0 0 0 Other Donations-Benches. etc 0 0 2,675 2,675 Interest Earnings (allocated at year end)3,721 0 0 (3,721) Total Revenues 403,721 400,000 402,675 (1,046) Expenditures: Project Name Bleacher, Soccer, Benches, Picnic Tables 27,000 0 19,872 7,128 Outdoor Hard Surface Replacement 20,000 5,000 13,240 6,760 Tennis & Pickle Ball Court Resurfacing 33,000 0 0 33,000 Dugout, Fence & Field Replacement 25,000 0 5,497 19,503 Hockey Rink Replacement 60,000 0 33,810 26,190 Scoreboard Updates 20,000 6,000 20,115 (115) Park LED Light Replacements 20,000 10,000 10,000 10,000 Benches 0 4,125 (4,125) Dog Stations 0 305 10,000 Park Signage 10,000 100 1,607 8,393 Total Expenditures 215,000 21,100 108,571 116,734 Further information about projects and financing are located in the 2021-2030. Over 2021 September YTD (Under)% Budget Actual Actual Budget Current Revenue Property Tax Revenues 72,000 0 0 (72,000)0.00%(1) Fund Balance 90,000 0 0 (90,000)0.00% Total Revenue 162,000 0 0 (162,000)0.00% Expenses: Housing 162,000 43,604 85,412 (76,588)52.72% Total Expenses 162,000 43,604 85,412 (76,588)52.72% (1) Interest Earnings are allocated at year-end. City of Golden Valley Quarterly Budget Report - HRA Housing Fund September 2021 (unaudited) Golden Valley City Council Meeting October 19, 2021 Agenda Item 4. A. Public Hearing – Certifying Special Assessments 2021 Development Agreement Prepared By Sue Virnig, Finance Director Summary The public hearing notice was published previous to the City receiving the signed agreements waiving the public hearing on the assessment certification for two properties in the North Wirth District. Staff recommends opening and closing the public hearing as the owner is waiving the right to the assessment public hearing on their property. Once closed no action is needed. Financial Or Budget Considerations None Recommended Action • Motion to close with no action required Supporting Documents • none Golden Valley City Council Meeting October 19, 2021 Agenda Item 6. A.First Consideration of Ordinance No. 721, Modifying Solid Waste and Recyclables Collection Prepared By Eric Eckman, Environmental Resources Supervisor Drew Chirpich, Environmental Specialist Summary City Code Section 22 allows the City Council to establish regulations for the location of waste and recycling containers in the City. The existing code requires residents to store containers no more than three feet from the primary or accessory structure, at all times located behind the front of the primary structure, and screened from view. With the City expanding its residential curbside recycling service to include organics collection in 2022, residents will receive a new container for organics recycling; this is in addition to containers they may already have for solid waste, mixed recycling, and yard waste. Recognizing that storage of containers consistent with the existing code may be challenging for residents, staff is requesting that the City modify its code to provide more flexibility and allow containers to be stored within five feet of a structure and be visible from the street, as shown in the attached underline/overstrike document. The proposed changes are consistent with other cities’ codes (Edina implemented organics collection in 2020) and reflect the current storage practices observed by staff in many neighborhoods throughout the City. The flexibility in storage options was supported by the community in a 2020 organics recycling survey and is also supported by the City’s Environmental Commission (see community input report for details). The July/August 2021 CityNews included a brief article about waste carts and requested residents email staff with any comments or questions regarding potential code change. A total of six comments were received, with some opposed and some in favor of changing the code. The proposed code modification was prepared with input from the Fire Chief, City Attorney and Property Maintenance staff. Staff anticipates there will be less complaints, violations, and enforcement needed if the proposed changes are approved. Staff will monitor the placement of carts and potential complaints in 2022 and will notify council if additional changes need to be considered. City Council Regular Meeting Executive Summary City of Golden Valley October 19, 2021 2 The second consideration of the Ordinance is scheduled for November 3, 2021. Financial or Budget Considerations None Recommended Action Motion to adopt first consideration of Ordinance No. 721 amending the text of Section 22: Location of Containers – Residential Zoning District. Supporting Documents • City Code Section 22 with underline/ overstrike (1 page) • Ordinance No. 721 (1 page) ORDINANCE NO. 721 AN ORDINANCE AMENDING THE CITY CODE Amending Section 22: Solid Waste The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Section 22-23, is amended to read as follows: Containers shall be stored no more than five feet from the primary or accessory structure. If, in the sole discretion of the City, compliance with the foregoing requirements would cause a significant hardship to the owner due to the location of the primary structure or the topography of the lot, containers may be stored in a neat and orderly manner in another location as approved by the City Manager or their designee. Notwithstanding the foregoing, containers may be placed at the curb from 5:00 p.m. the day prior to collection to 9:00 p.m. the day of collection. Section 2. This ordinance shall take effect on January 1, 2022 from and after its passage and publication as required by law. Adopted by the City Council this 3rd day of November, 2021. _____________________________ Shepard M. Harris, Mayor ATTEST: Theresa Schyma, City Clerk Golden Valley City Council Meeting October 19, 2021 Agenda Item 6. B. First Consideration – Ordinance No. 722 – Establishing a 2022 Master Fee Schedule Prepared By Sue Virnig, Finance Director Summary First consideration of the master fee schedule will be presented by staff at this meeting. Council has reviewed these rates with the proposed budget presentation as well as the Council Manager meeting on October 12, 2021. This schedule shows the approved rates for 2021 and changes to 2022 rates by using red highlighted numbers or wording. The utility rates will be effective for any billing after April 1, 2022 except for the organics fee that will begin with any billing after January 1. The second consideration will be November 3, 2021. Financial Or Budget Considerations The rates were discussed with the 2022-2023 Proposed Budget and the 2022-2031 Proposed Capital Improvement Program. All rate changes have been incorporated into the 2022-2023 Proposed Budgets. Recommended Action Motion to adopt on First Consideration, Ordinance No. 722, Establishing A 2022 Master Fee Schedule. Supporting Documents • 2022 Proposed Fee Schedule • Ordinance No. 722, Establishing A 2022 Master Fee Schedule Council Review 10/12/2021 1st Consideration 10/19/2021 2nd Consideration 11/3/2021 2022 Proposed Fee Schedule CITY OF GOLDEN VALLEY FEE SCHEDULE‐2022 ADOPTED TABLE OF CONTENTS ADMINISTRATION LICENSES 3 MISCELLANEOUS FEES 6 ENGINEERING 8 FIRE DEPARTMENT 10 INSPECTIONS DEPARTMENT 12 PLANNING DEPARTMENT 15 POLICE DEPARTMENT 17 PUBLIC UTILITIES 18 PARK & RECREATION RECREATION 21 BROOKVIEW 24 BROOKVIEW GOLF COURSE / 316 BAR & GRILL 26 DONATIONS 31 2 ADMINISTRATION LICENSES CITY CODE SECTION RENEWAL DATE 2021 ADOPTED FEE 2022 PROPOSED AMUSEMENT DEVICES Section 16‐95 Pinball Machine, Video Game or Pool Table each location 1‐Apr $15.00 each device 1‐Apr $15.00 AUCTIONING CHICKEN COOP LICENSE Initial Application Fee $75.00 Annual License Renewal Fee 1‐Apr $25.00 CIGARETTES ‐ TOBACCO PRODUCTS Over the counter 1‐Jan $450.00 DOG KENNEL Per Kennel 1‐Apr $200.00 FIREWORKS Retail consumer fireworks that sell other items 1‐May $100.00 Retail consumer fireworks, retailers that sell only fireworks 1‐May $350.00 GARBAGE HAULERS (See also Recycling Haulers) Base Fee per Hauler $150.00 $200.00 Per Vehicle 1‐Apr $50.00 GASOLINE STATIONS Dispensers 1 ‐ 4 (each) Per Location 1‐Apr $75.00 Over four dispensers (each) Per Location $50.00 LIQUOR LICENSING Section Code 4‐41 Liquor ‐ Investigation Fee Liquor‐Wine & Beer new applicant $1,000.00 Liquor On‐sale, Off‐sale, and Sunday sale and Wine new applicant $1,500.00 Non‐refundable administrative fee plus actual costs for investigation $500+Actual costs Liquor ‐ Miscellaneous Change thru the year Liquor On, Off and Sunday Sale and Wine (renewal or misc changes) per change $100.00 Liquor License State Law 340A.408 Sunday sale 1‐Jul $200.00 Off‐sale 1‐Jul $200.00 On‐sale 1‐Jul $8,000.00 Wine On‐sale 1‐Jul $2,000.00 Club 1‐Jul up to 200 members $300.00 Auctioneers do not need to be licensed in the City of Golden Valley. However, they have to show us a copy of a license or bond from the county or state and provide us a letter on the date, time and place of the auction. 3 ADMINISTRATION LICENSES CITY CODE SECTION RENEWAL DATE 2021 ADOPTED FEE 2022 PROPOSED 200‐500 members $500.00 501‐1,000 members $650.00 1,001‐2,000 members $800.00 2001‐4000 members $1,000.00 4001‐6000 members $2,000.00 Over 6000 members $3,000.00 Liquor ‐ On‐sale 1‐Jul Non‐Intoxicating Malt $500.00 Brewer Tap Room $600.00 Cocktail Room $600.00 Liquor ‐ Off‐sale 1‐Jul Non‐Intoxicating Malt $150.00 Brew Pub ‐ Malt Liquor $200.00 Small Brewer $200.00 Distilled Spirits $200.00 Liquor ‐ Temporary Non‐Intoxicating/Intoxicatng Malt Liquor License $100.00 MASSAGE THERAPIST ‐ INDIVIDUAL Certificate each individual/person 1‐Jan $100.00 Investigation fee $100.00 MASSAGE THERAPIST PREMISE LICENSE 1‐Jan Operating location $500.00 Investigation fee $200.00 MOBILE FOOD VENDING Non‐residential zoning districts Up to 3 days (City Parks ‐ limit 3 days) per day $40.00 Up to 120 days $150.00 Residential zoning districts Up to 2 permits in a 12‐month period per permit $40.00 NEW/USED VEHICLE SALES 1‐Sep $400.00 PEDDLERS AND SOLICITORS 1‐Jan Each Employee $30.00 PAWNBROKER AND PRECIOUS METAL Dealer Location 1‐Jan $5,000.00 Dealer 1‐Jan $400.00 Investigation Fee $3,000.00 Non‐refundable administrative fee plus actual costs for investigation $500+Actual costs APS Transaction Fee $1.30 RECYCLING HAULERS (MULTI FAMILY APARTMENT)1‐Apr Base Fee per Hauler $150.00 $200.00 Background check / Identification card 4 ADMINISTRATION LICENSES CITY CODE SECTION RENEWAL DATE 2021 ADOPTED FEE 2022 PROPOSED Per Vehicle $50.00 RENTAL DWELLING LICENSE Single Family Dwellings One Unit Dwelling License 1‐Jul $125.00 Re‐inspection $100.00 Twin Homes & Duplexes License per Dwelling Unit Per Dwelling Unit 1‐May $125.00 Re‐inspection per unit/per address $100.00 Condominiums & Townhomes License Per Dwelling Unit Per Dwelling Unit 1‐Sep $125.00 Re‐inspection per unit/per address $100.00 Group Homes / homes with services License Per Dwelling Unit 1‐Nov $125.00 Re‐inspection per unit/per address $100.00 Multiple Unit Dwelling 3 or more units per building 1‐Mar 3 ‐ 50 Units $175.00 51 ‐ 150 Units $225.00 151 + Units $300.00 Re‐inspection per unit/per address $100.00 Star Program Fees Based on participation level Non‐Participant $35/unit Level 1 $20/unit Level 2 $12/unit Level 3 $8/unit Level 4 $0/unit SEXUALLY ORIENTED BUSINESS License Fee per operating location 1‐Jan $5,000.00 Investigation Fee $3,000.00 Non‐refundable administrative fee $500+Actual costs 5 ADMINISTRATION MISCELLANEOUS FEES 2021 ADOPTED FEE 2022 PROPOSED ADDRESS CHANGE Residential $50.00 50.00 Non‐Residential $100.00 ADMINISTRATIVE PERMIT $75.00 Seasonal, Farm Produce, Christmas Tree Sales, etc in Commercial Zoning District ADMINISTRATIVE CITATIONS 1st citation per violation $100.00 2nd citation per violation $250.00 3rd citation per violation $500.00 per violation $500.00 CITATION APPEAL filing fee per violation $25.00 CERTIFICATION FEE (SPECIAL ASSESSMENT)$30.00 CITY CEMETERY Cemetery Plot $500.00 Open/Close Fee: Crematory (up to 2 per lot) per lot $200.00 Burial $750.00 CONDUIT DEBT ISSUANCE Issuance of Debt (Amount of Bonds) 1.00% Refinancing Issuance Fees (Amount of Bonds) 0.50% Host City (plus pay for legal publication) $500 DOCUMENTS City Code Full book in binder Cost of book, binder +20% All information is on the Municode website at: https://library.municode.com/mn/golden_valley/codes/code_of_ordinances City Maps $10.00 Copies Minnesota Rules, part 1205.0300, subpart 4 Black & White ‐ letter or legal size documents of 100 or fewer pages .25/page Color ‐ letter or legal size documents .33/page Plats, Record Drawings, Other Plats (i.e. address maps, building plans,comp plan, zoning) 4th citation and subsequent violations in 12 month period 6 ADMINISTRATION MISCELLANEOUS FEES 2021 ADOPTED FEE 2022 PROPOSED DOCUMENTS (continued) Digital Format Aerial photography time & material Custom Maps or Map Layers time & material Topography time & material Special Assessment Search non‐owner $15.00 Video Reproduction per tape, DVD, CD + shipping $20.00 DOMESTIC PARTNER REGISTRATION Initial Registration $40.00 Amendment/Notice of Termination $25.00 Certified copy of Registration $5.00 ELECTRIC VEHICLE CHARGING STATION 0 ‐ 3 hours / hour $0.90 3+ hours / hour $1.20 PARADE/SPECIAL EVENT $25.00 PERSONNEL (OVERTIME WOULD BE 1.5 X RATE) Staff Attorney 100/hr $105/hr 7 ENGINEERING 2021 ADOPTED FEE 2021 PROPOSED EASEMENT VACATION (EACH REQUEST) $500.00 EQUIPMENT CHARGE (Per Hour) (Personnel will be added) Utility Vehicle does not include personnel $45.00 Utility Equipment does not include personnel $200.00 Heavy Equipment does not include personnel costs $125.00 Medium Equipment does not include personnel $80.00 Light Equipment not include personnel $45.00 FLOODPLAIN SEARCH LETTER $50.00 FORCED TREE REMOVAL cost + 20% MICROMOBILITY SHARING OPERATIONS Implementation and oversight of License Agreement $250.00 PERSONNEL (OVERTIME WOULD BE 1.5 X RATE) Public Works Employee $62/hr NATIVE VEGETATION LANDSCAPE PERMIT $100.00 RIGHT OF WAY Access Permit‐Temporary $50.00 Delay Penalty ‐ Right of Way Minn. Rule 7819.1000 subp. 3 $500/day Driveway Replacement Permit $125.00 In Boulevard Excavation Permit per opening $200.00 In Pavement Excavation Permit per opening (includes curb alterations) $400.00 Obstruction Permit‐Permanent, per obstruction (includes courtesy benches,structures, walls, lighting, signage) $150.00 Obstruction Permit‐Permanent, (includes fences, landscaping, trees, shrubs, vegetation, irrigation) $50.00 Obstruction permit‐Temporary $100.00 RIGHT OF WAY (continued) Overhead Utility Repair per location No Charge Underground Utility 0 to 100 Feet Administrative permit fee $250.00 per foot fee $1.50 over 100 Feet Administrative permit fee $400.00 per foot fee $1.00 Service Drop meeting conditions Not parallel to right‐of way at leats 10' from any city facility or utility, less than 1' wide, and depth in accord with law or, if none, industry standard No charge Sewer jet, vac truck, sewer camera Front end loader, 360 Backhoe, Pickup sweeper, Tandem axle truck, Aerial truck Single axle dump truck, Water truck, Tractor backhoe, Utility tractor/ accessory, 15 ft cut lawn mower, brush chipper, asphalt roller, asphalt paver, skid steer, tool cat, trackless Truck ‐ one ton and under, Air compressor, Water pump, Generator, Steamer, Asphalt/saw, Concrete, Cable tracer) 8 ENGINEERING 2021 ADOPTED FEE 2021 PROPOSED STREET ASSESSMENTS Residential/Single Family/Duplex, per dwelling unit on local street Multi Unit Residential (more than 2 dwelling units) on local street Residential/Single Family/Duplex, per dwelling unit on state aid street Multi Unit Residential (more than 2 dwelling units) on state aid street Other Zonings, Local Streets Other Zonings, State Aid Streets Administrative Fee for Driveways and/or Sanitary Sewer repairs $250/maximum (Seven percent of total or maximum fee ‐whichever lessor) Low Income Level for Senior/Retired due to Disability Deferral Current HUD Limits STORMWATER MANAGEMENT Projects that do not require watershed review ‐ No post construction BMPs $100.00 New Home Construction ‐ no watershed review ‐ No post construction BMPs $300.00 Projects that require watershed review or require Post Construction BMPs $500.00 TREE AND LANDSCAPE PERMIT Single Family Residential $150.00 All Other Projects $400.00 Tree Mitigation Fee (per tree)450/tree UTILITY PERMITS Water Meter Permit $100.00 Water Tapping Permit $100.00 Water Cut‐off Permit $100.00 Sewer Permit (connection)$100.00 Sewer Repair Permit $100.00 Sewer Cut‐off Permit $100.00 Sewer & Water Permits for Commercial Projects (Fee Based on Plumbing Value and if there is a Plan the Plan Review Fee would be 65% of the Fee) State Surcharge ‐ each permit $1.00 WETLAND MANAGEMENT (PLUS PROFESSIONAL FEES IF NECESSARY)$150.00 WIRELESS AESTHETICS Collocation Agreement Rent to collocate on the City structure Up to $150.00 Maintenance associated with the collocation $25.00 Electrical Service‐monthly Per radio node less than or equal to 100 maximum watts $73.00 Per radio node over 100 maximum watts $182.00 Or actual costs of electricity, if the actual exceed the foregoing When a project is approved the street assessment will be considered following the special assessment policy. 9 FIRE DEPARTMENT 2021 ADOPTED FEE 2021 PROPOSED CARSEAT INSTALLATIONS/INSPECTIONS Non‐resident $20.00 Each additional $10.00 EQUIPMENT CHARGE PER HOUR Fire Engine (includes personnel)$250.00 Fire Rescue Truck (includes personnel) $250.00 Fire Aerial Truck (includes personnel) $350.00 Police and Fire Rescue Truck (includes personnel) $250.00 Fire Boat (includes personnel)$75.00 Fire ATV (includes personnel)$75.00 Fire Life Safety Trailer (includes personnel) $200.00 Gas Lines, construction damage with Fire Department Response $250.00 FIRE COMMERCIAL COOKING VENTILATION SYSTEMS (HOOD AND DUCT CLEANING) Inspection $75.00 Re‐inspection $150.00 FIRE SPRINKLER, FIRE ALARMS & SPECIAL FIRE SUPPRESSION SYSTEMS New Installation or Alteration of Existing Ref. MN Rules 1300.0160,subd. 1, subd. 2 Total valuation based on below fee schedule: FROM TO FEES $0 $500 $50.00 $501 $2,000 $50.00 for the first $500 plus $3.05 for each additional $100 or fraction thereof, up to and including $2000 $2,001 $25,000 $95.75 for the first 2,000 plus $14.00 for each additional $1,000 or fraction thereof, up to and including $25,000 $25,001 $50,000 $417.75 for the first $25,000 plus $10.95 for each additional $1,000 or fraction thereof, up to and including $50,000 $50,001 $100,000 $691.50 for the first $50,000 plus$ $7.34 for each additional $1,000 or fraction thereof, up to and including $100,000 $100,001 $500,000 $1,058.50 for the first $100,000 plus $6.00 for each additional $1,000 or fraction thereof, up to and including $500,000 $500,001 $1,000,000 $3,458.50 for the first $500,000 plus $5.00 for each additional $1,000 or fraction thereof, up to and including $1,000,000 $1,000,001 and up $5,958.50 for the first $1,000,000 plus $4.00 for each additional $1,000 or fraction thereof VALUATION 10 FIRE DEPARTMENT 2021 ADOPTED FEE 2021 PROPOSED FIREWORKS/PYROTECHNIC SPECIAL EFFECTS Permit fee includes required rental of fire engine and crew for one hour stand‐by at display $350.00 FLOOR DRY (ACCIDENTS)per bag $20.00 FUEL TANKS Permanent above/underground Use Fire Sprinkler, Fire Alarms & Special Fire Suppression Systems Table Above Fuel, Compressed Gasses, Hazardous Materials, and Associated Appliances & Piping Temporary LP Tank/Fuel Tank per tank $50.00 PERSONNEL (OVERTIME WOULD BE 1.5 X RATE) Full‐time Fire Personnel (scheduled time after hours ‐minimum 2 hours) $75/hr Paid On‐Call Fire Personnel $35/hr TENT/CANOPY INSPECTIONS ‐ REQUIRED FOR TENT EXCEEDING 400 SQ FT AND $50.00 canopies exceeding 700 sq ft (per site) each additional tent and/or canopy (per site) $25.00 WEED ERADICATION/LAWN MOWING ‐ PER HOUR (SEE MINIMUMS) Occupied/unoccupied residential/commercial property ‐ 3 hour minimum $125/hr SECOND OR MORE VIOLATIONS IN ONE SEASON Occupied/unoccupied residential/commercial property ‐ 3 hour minimum $250/hr 11 INSPECTIONS DEPARTMENT 2021 ADOPTED FEE 2022 PROPOSED WORKING WITHOUT A PERMIT ‐ INVESTIGATION FEE The greater of $100 or 25% of the permit fee, not to exceed $500. Fee not to exceed permit fee. www.goldenvalleymn.gov/permits/pdf/building‐fees.pdf WHEN APPLICABLE, A PLAN REVIEW FEE WILL BE ADDED TO PERMIT APPLICATIONS 65% of permit fee BUILDING PERMIT FEES BASED ON FEE SCHEDULE BELOW. Mandatory State Surcharge: per permit is a minimum of .50 and when a permit fee is over $1,000 in value the state surcharge is .0005 times the permit value. Surcharge is remitted to MN State Treasurer. Permit Cancellation Policy: 80% of the permit fee will be returned upon written notice of cancellation. If job has been started no refund will be made. HVAC CONTRACTORS LICENSE FEE (April 1‐March 31)$75.00 $100.00 BUILDING PERMITS BAED ON SCHEDULE BELOW: Mandatory State Surcharge: per permit is a minimum of .50 and when a permit fee is over $1,000 in value the state surcharge is .0005 times the permit value. Surcharge is remitted to MN State Treasurer. Cancellation and Refund Policy Permits: 80% of the permit fee will be returned refunded upon written notice of cancellation. If job has been started no refund will be made. Refunds are subject to administrative policies. Plan Review: Plan review fees are non‐refundable once plan review has been started Surcharges, Electronic Document Fees and other related fees: Non‐refundable BUILDING PLAN/STORAGE RETRIEVAL $50.00 BUILDING PERMITS (Ref. MN Rules 1300.0160,subd. 1, subd. 2) Table 1 Total valuation based on below fee schedule: FROM TO FEES $1 $500 $50.00 $501 $2,000 $50.00 for the first $500 plus $3.05 for each additional $100 or fraction thereof, up to and including $2000 $2,001 $25,000 $95.75 for the first 2,000 plus $14.00 for each additional $1,000 or fraction thereof, up to and including $25,000 $25,001 $50,000 $417.75 for the first $25,000 plus $10.95 for each additional $1,000 or fraction thereof, up to and including $50,000 $50,001 $100,000 $691.50 for the first $50,000 plus$ $7.34 for each additional $1,000 or fraction thereof, up to and including $100,000 REINSPECTION FEE The fee will be charged by the Building Official or designee where additional time and expense is incurred by the City to achieve code compliance. VALUATION ALL BUILDING PERMIT VALUATION DATA WILL BE BASED ON THE CURRENT INTERNATIONAL CODE COUNCIL OR CONTRACT BUILDING/FIRE/COMMERCIAL MECHANICAL PLAN REVIEW FEE ‐ 65% OF THE PERMIT FEE (NO 12 INSPECTIONS DEPARTMENT 2021 ADOPTED FEE 2022 PROPOSED $100,001 $500,000 $1058.50 for the first $100,000 plus$ $6.00 for each additional $1,000 or fraction thereof, up to and including $500,000 $500,001 $1,000,000 $3,458.50 for the first $500,000 plus $5.00 for each additional $1,000 or fraction thereof, up to and including $1,000,000 $1,000,001 and up $5,958.50 for the first $1,000,000 plus $4.00 for each additional $1,000 or fraction thereof CONTRACTORS 1‐Apr $75.00 ELECTRICAL State Surcharge ‐ each permit $1.00 Minimum Fee Minimum permit fee is $50.00 plus $1.00 State surcharge. This is for one inspection only. Minimum fee for rough‐in inspection and final is $100.00 plus $1.00 State surcharge. Maximum Fee Maximum fee for single family dwelling or townhouse not over 200 Amps is $200.00 plus $1.00 State surcharge. Maximum of 3 inspections. 0 to 300 Amp 50.00 400 Amp 58.00 Add $14.00 for each additional 100 Amps. Circuits and Feeders 0 to 30 Amp 8.00 31 to 100 Amp 10.00 Add $5.00 for each additional 100 Amps. Apartment Buildings per unit $85.00 house wiring Reinspection fee $40.00 Remote Control and Signal Circuits per device $0.75 Retro Fit Lighting per fixture $0.65 Saver Switch $35.00 Service Replacement $100.00 Sign Transformer per transformer $8.00 Solar PV Installation Per Minnesota Solar PV System most current Fee Chart Street Lights and parking lot lights per each standard $4.00 SubPanel Replacement $40.00 Swimming Pool includes maximum 2 inspections $80.00 ELECTRICAL (continued) Traffic Signals per each standard $7.00 The inspection fee for the installation, addition, alteration or repair of each circuit, feeder, Fee per unit of an apartment or condominium complex. This does not cover service and house Heating, Ventilation, Air Conditioning 13 INSPECTIONS DEPARTMENT 2021 ADOPTED FEE 2022 PROPOSED Transformers and Generators up to 10 KVA $10.00 11 ‐ 74 KVA $40.00 75 ‐ 299 KVA $60.00 over 300 KVA $150.00 MECHANICAL: HVAC, GAS PIPING, REFRIGERATION AND FIREPLACE Includes all types of fireplaces ‐ masonry, gas, gas log, gas insert, etc. Value Permit charge $0 $1,000 $50.00 $1,001 $5,000 $75.00 + 2.60% $5,001 $10,000 $179.00 + 2.15% $10,001 $25,000 $286.50 + 1.85% $25,001 $50,000 $534.00 + 1.65% $50,001 and up $946.50 + 1.30% PLUMBING AND PIPING FIXTURES Includes hydraulic sewer valves, rain water leaders, and alteration to existing systems. Value Permit charge $0 $1,000 $50.00 Value $1,001 $5,000 $75.00 + 2.60% $5,001 $10,000 $179.00 + 2.15% $10,001 $25,000 $286.50 + 1.85% $25,001 $50,000 $534.00 + 1.65% $50,001 and up $946.50 + 1.30% ELECTRONIC DOCUMENT FEE Based on Permit Fee permits with fixed fee or charged by item 2.85% do not have an electronic fee HOUSE/BUILDING Moving $500.00 Demolition $500.00 PERMIT CANCELLATION Request must be made within 180 days of permit issue date. No work shall have occurred. 80% of permit fee SEWER ACCESS CHARGE (SAC) ‐CITY per unit $650.00 PARTIAL OCCUPANCY CERTIFICATE Partial Occupancy Permit Administrative fee $300.00 WATER ACCESS CHARGE (WAC) ‐CITY per unit $1,700.00 SAC Charges shall be based on the Residential Equivalent Connection Units (REC) resulting from the use of the City Water/Sewer systems. The REC shall equal the number of SAC Units determined under the SAC Determination to which the building permit relates. WAC Charges shall be based on the Residential Equivalent Connection Units (REC) resulting from the use of the City Water/Sewer systems. The REC shall equal the number of SAC Units determined under the SAC Determination by the Metropolitan Council to which the building permit relates. No surcharge or plan review fees will be returned (includes the fees for stormwater management, right‐of‐way (ROW) and tree preservation permits). Subject to Department Policies. 14 PLANNING DEPARTMENT 2021 ADOPTED FEE 2022 PROPOSED RECORD REAL ESTATE ITEMS Easements, CUP, PUDs, Development Agreements, Simplifile Hennepin County fee CONDITIONAL USE ITEMS Conditional Use Permit $400.00 Amendment to Conditional Use Permit $300.00 Extension $125.00 FUTURE LAND USE MAP AMENDMENT $1,000.00 PARK DEDICATION FEES Minnesota Statute 462.358 6% of Land Value PLANNED UNIT DEVELOPMENT Preliminary PUD Plan $1,000.00 Final PUD Plan $1,000.00 Extension $150.00 PLANNED UNIT DEVELOPMENT ‐ MAJOR AMENDMENT $500.00 PLANNED UNIT DEVELOPMENT ‐ MINOR AMENDMENT $250.00 PLANNED UNIT DEVELOPMENT ‐ ADMINISTRATIVE AMENDMENT $100.00 SIGN PERMIT Temporary Sign $50.00 Special Temporary Sign Additional $50.00 Permanent Sign $100.00 Building and Electrical permits maybe required. SUBDIVISION $400.00 Extension to Submit Final Plat $150.00 SUBDIVISION ‐ MINOR $250.00 Extension to Submit Final Plat $150.00 TAX PARCEL DIVISION $100.00 TEMPORARY RETAIL SALES for each sale, up to five days $150.00 VARIANCE FROM ZONING CODE Single‐Family Residential Zoning District $200.00 All other Zoning Districts $300.00 Extension $150.00 Appeal of Determination $100.00 ZONING EXAMINATION LETTER $100.00 15 PLANNING DEPARTMENT 2021 ADOPTED FEE 2022 PROPOSED ZONING MAP AMENDMENT $500.00 ZONING PERMIT (Fence, Shed, Deck, Patio, Garden Structure) $25.00 16 POLICE DEPARTMENT 2021 ADOPTED FEE 2022 PROPOSED ALARM SYSTEM ‐ FALSE ALARMS (12 month period beginning March 1 of each year upon given notice) 1‐3 false alarms $0.00 4‐10 false alarms $100.00 11‐15 false alarms $150.00 16 or more false alarms $250.00 ANIMAL CONTROL Impound Fee for dogs $50.00 Boarding Fee for dogs and cats per day (7 day maximum)$20.00 Dangerous Dog License $250.00 EQUIPMENT CHARGE PER HOUR Police Rescue Truck (includes personnel)$250.00 Squad Car (includes personnel)$110.00 FINGERPRINTING Golden Valley Resident $10.00 Anyone employed in Golden Valley $25.00 Additional Card $5.00 FORFEITED DWI VEHICLE ADMINISTRATIVE FEE $1,000.00 NUISANCE SERVICE CALL FEE (AFTER THREE CALLS)$250.00 PERSONNEL (OVERTIME WOULD BE 1.5 X RATE)$85.00/hr $105.00/hour Off Duty Police Officer (minimum applies as determined by City Manager/designee) 17 PUBLIC UTILITIES Rates begin with any billing after April 1 2021 ADOPTED FEE 2022 PROPOSED RESIDENTIAL UTILITY RATES ‐ QUARTERLY BILLING (includes all residential classes except those classified as apartments) Inspection Fee for Fire lines $6.00 Penalties (for late payment)10% Sanitary Sewer (in 1000 gallons) Residential (per dwelling unit) (Flat Rate)‐ 5 and under units‐winter qtr consumption $80.07 83.27 Residential (per dwelling unit) (Flat Rate) ‐ 6‐15 units‐winter qtr consumption $83.07 86.39 Residential (per dwelling unit) (Flat Rate) ‐ 16‐19 units‐winter qtr consumption $91.36 95.01 Residential (per dwelling unit) (Flat Rate) ‐ 20‐25 units‐winter qtr consumption $104.16 108.33 Residential (per dwelling unit) (Flat Rate) ‐ 26‐39 units‐winter qtr consumption $136.47 141.93 Residential (per dwelling unit) (Flat Rate) ‐ 40‐59 units‐winter qtr consumption $157.15 163.44 Residential (per dwelling unit) (Flat Rate) ‐ 60‐79 units‐winter qtr consumption $166.80 175.81 Residential (per dwelling unit) (Flat Rate)‐ 80 to 99 units‐winter qtr consumption $191.13 198.78 Residential (per dwelling unit) (Flat Rate)‐ 100 and over units‐winter qtr consumption $226.83 235.90 Recycling ‐ Organics (Starting January 2022) Residential curbside (per unit) $17.00 34.00 **added organics In January 2022 Those billed in January 2022 22.67 Those billed in February 2022 28.34 Those billed in March 2022 34.00 After March all are billed $34 per quarter. Storm Sewer Utility Rate Charge for a Residential Equivalent Factor of 1.00 $78.00 81.00 Each single family residential property is considered to be 1/3 of an acre. Street Lights Ornamental (per unit) $12.79 13.17 Overhead (per unit)$8.82 9.08 Water Minimum fee, includes up to 1,000 gallons of flow $21.00 Water meters up to and including 1" $21.00 Water meters over 1" and including 2" $112.85 Water meters over 2" and including 4" $155.40 Water meters over 4" $196.77 Above 1,000 gallons of flow per quarter up to 79,000 (per 1,000 gallons) $6.70 6.85 80,000 gallons and over of flow per quarter (per 1,000 gallons) $6.78 6.93 Emergency Water Supply ‐ per 1000 gallons $2.43 2.43 Irrigation Accounts (All) ‐ Monthly Billing Minimum fee, includes up to 1,000 gallons of flow $21.00 21.00 Water rate per 1000 gallons $6.78 6.78 All apartment buildings over 50 units will be billed monthly beginning April 1, 2018 Water Connection Fee (Fee charged by State for each water hookup) 18 PUBLIC UTILITIES Rates begin with any billing after April 1 2021 ADOPTED FEE 2022 PROPOSED COMMERCIAL & INDUSTRIAL UTILITY RATES ‐ MONTHLY BILLING Inspection Fee for Fire lines $2.00 2.00 Penalties (for late payment on monthly billings) 5%5% Sanitary Sewer Water meters up to and including 1" $14.05 14.05 Water meters over 1" and including 2" $36.26 36.26 Water meters over 2" and including 4" $50.43 50.43 Water meters over 4" $64.26 64.26 Based on per 1,000 gallons $5.89 $6.10 Note: Water Meter Flow is used to establish sewer flow unless a separate sewer flow meter has been established. Storm Sewer Utility Rate Charge per acre for property X Residential Equivalency Factor (REF) $26.00 27.00 Street Lights Ornamental (per unit)$4.26 4.39 Overhead (per unit)$2.94 3.03 Water Connection Fee ‐ State charge for each water hookup ‐ (January 1) $0.81 Water Usage: Minimum fee, includes up to 1,000 gallons of flow $21.00 21.00 Water meters up to and including 1" $51.00 21.00 Water meters over 1" and including 2" $37.62 37.62 Water meters over 2" and including 4" $51.80 51.80 Water meters over 4" $65.59 65.59 Water rate per 1000 gallons $6.78 6.93 Emergency Water Supply ‐ per 1000 gallons $0.30 OTHER UTILITY FEES Driveway Covers ‐ Replace $150.00 Hydrant Maintenance (Private) Materials, parts, labor Actual Cost + 20% admin Hydrant Meter Rental Residential (per day + consumption) $2.00 Commercial (per day + consumption) $5.00 Commercial (rate per day after 60 days + consumption) $10.00 Deposit (residential) $300.00 Deposit (commercial) $1,750.00 Repair Parts cost +20% Meter Read ‐ Manual Read of Water/Sewer Meter/Upgrade‐4th Letter $100.00 Meter Testing (to be returned if meter is in error of 5% or more of read)$50.00 19 PUBLIC UTILITIES Rates begin with any billing after April 1 2021 ADOPTED FEE 2022 PROPOSED Sanitary Sewer Inspections and Compliance Fees Ordinance No. 352 Noncompliant discharge into sanitary sewer(or refuse inspection) Single Family Residential $500/month Non Single Family Residential $1,000/month Application fee for noncompliant winter discharge into sanitary sewer per month $250.00 Application fee for certificate of sewer regulations compliance Single Family Residential (R‐1 or R‐2), per structure $250.00 Non Single Family Residential (all other structures), per structure $750.00 Video Review Residential video record completed by private licensed plumber $100.00 Non‐residential video record completed by private licensed plumber $375.00 Sump Pump Inspection $50.00 Water Meter and Parts (All)At cost +20% Water on/off per each event (business day)$25.00 (after hours)$175.00 20 PARK & RECREATION 2021 ADOPTED FEE 2022 PROPOSED ACTIVITIES Rates/Fees are printed in Seasonal Activities Catalogs (Spring/Summer, Fall, Winter) Staff will pro‐rate and make program/event/activity fee adjustments as necessary Adult (Non‐resident fees applicable) Individual Athletics/Fitness $20.00‐$100.00 Programs $1.00‐$150.00 Special Events $4.00‐$75.00 Open Gyms Drop‐in fee $5.00 10‐time Punch Pass $40.00 55+ Adult Newsletter Subscription $5.00‐$8.00 Presentation/Discussion Groups $1.00‐$5.00 Adult Trips & Sports Leagues (Non‐resident fees non‐applicable) Trips ‐ 1‐6 day Market Rate Sports Leagues $150.00‐$1,000.00 Sports League Cancelation Fee $40.00 Youth Athletics $10.00‐$150.00 Programs $5.00‐$175.00 Trips/Events $0.00‐$100.00 BACKYARD INDOOR PLAYGROUND Daily Rates Resident $4.50 Non‐resident $5.50 Twilight (last hour of daily operation) $2.00 Socks $2.00 10 Punch Pass ‐ Resident $35.00 10 Punch Pass ‐ Non‐resident $45.00 Group Rates Pre‐reservation required; Ratio of 10:1 youth/adult; 1 payment only Groups of 15 kids or more, max 50, includes use of a party room when available $4.50 Party Rates Includes 2 hrs party room; 10 wristbands; extra wristbands may be Resident $100.00 Non‐resident $120.00 Picnic Packages Three One SIx Bar + Grill will provide food package options for party groups. Entire Playground Private Rental Includes 2 hrs exclusive use of playground and 2 party rooms Resident $250.00 Non‐resident $280.00 Additional hour $100.00 OTHER PARK & RECREATION FEES Athletic Field Resident ‐ no attendent per hour/per field (min 2 hrs) $25.00 Resident ‐ with attendent per hour/per field (min 2 hrs) $40.00 purchased for daily rate (max of 20 people total per party room) 21 PARK & RECREATION 2021 ADOPTED FEE 2022 PROPOSED Non‐resident ‐ no attendent per hour/per field (min 2 hrs) $50.00 Non‐resident ‐ with attendent per hour/per field (min 2 hrs) $45.00 With Lights (requires attendent) per hour/per field $10.00 All day tournament Resident per day/per field $150.00 Non‐resident per day/per field $250.00 Field Attendant per hour $15.00 Beer/Wine Permit (only with Picnic Shelter rental)$50.00 Davis Community Center Gym Resident per hour $20.00 Non‐resident per hour $10.00 Entire Park Use (plus facility rental fees) Resident up to 12 hrs $300.00 Non‐resident up to 12 hrs $450.00 Equipment Use Fee Permit Inflatable, climbing wall, zipline, etc Each $25.00 Gazebo/Sun Shelter Resident per 2 hrs $50.00 Non‐resident per 2 hrs $75.00 Hockey Rink (outdoor) Resident per hour $25.00 Non‐resident per hour $35.00 Park Shelter Building Resident per hour (min 2 hrs) $20.00 Non‐resident per hour (min 2 hrs) $25.00 Key Deposit refundable when returned $25.00 Picnic Pavilion Rental at Brookview Small Pavilion (up to 50 people) Resident $115.00 Non‐resident $150.00 Large Pavilion (up to 100 people) Resident $150.00 Non‐resident $200.00 Picnic Shelter Damage & Use Guideline Compliance Deposit Charged at time of reservation and refundable $250.00 Professional Photo/Video Use of Specific Park Area (plus facility rental fees) Resident per hour $100.00 Non‐resident per hour $125.00 Sand Volleyball Courts at Brookview (2 courts) 22 PARK & RECREATION 2021 ADOPTED FEE 2022 PROPOSED Resident per hour/per court $15.00 Non‐resident per hour/per court $20.00 With Lights (requires attendent) per hour/per field $10.00 Tennis or Pickleball Court Tournament per day/per court Resident $75.00 Non‐resident $100.00 Court Resident per hour $7.00 Non‐resident per hour $9.00 Youth Athletic Association Player Field Maintenance Fee Resident & Non‐resident per person/per season $8.00‐$12.00 Organization Field Maintenance Fee per organization/per season $100.00‐ $2,000.00 23 BROOKVIEW ‐ Same as 2021 except for catering below DEPOSIT Deposit is due at time of booking to hold reservation. $500 refundable damage deposit is due 30 days prior to rental. All rentals include: Set‐up / take‐down and AV equipment RESIDENT (Live or work in GV, book 24 months in advance for 14 hr, 12 months in advance for hourly) Room Room Capacity Hours Sweeney Lake Conference Rm ‐12 max 2 hr min North 50 – seated chairs only 2 hr min South Waiting for #2 hr min Both Waiting for #2 hr min Twin Lake Rm ‐4 No minimum Fossil Creek Rm ‐4 No minimum Hideout ‐20 – seated at tables 2 hr min Clubhouse ‐20 – seated at tables 2 hr min Room Option Capacity Hours Mon‐Thur Fri Sat Sun Bassett Creek 250 (200 @ rounds, 12 head table)14 hr (10 am‐12 am) 1200+tax $1600 + tx $1000 + tx Banquet Room 250 (216 @ rectangles, 12 head table)Hourly (2 hr min)$90/hr + tax $100/hr + tax $140/hr + tax $90/hr + tax North 72 (72 at rounds & 12 at head table)Hourly (2 hr min)$55/hr + tax $60/hr + tax $80/hr + tax $55/hr + tax South 72 (Classrm/presentation at rectangles)Hourly (2 hr min)$55/hr + tax $60/hr + tax $80/hr + tax $55/hr + tax Lilac Room ‐No minimum Wirth Lake Rm ‐40 2 hr min Rice Lake Conference Rm ‐12 max 2 hr min Evergreen Deck ‐104 – seated chairs only 2 hr min 204 – seated chairs only 2 hr min Deck Event/Ceremony Fee (set‐up of chairs, equipment, basic PA) All rooms Special Set‐up/Clean‐up Banquet/Event Attendant Outdoor Heater Drapery NON‐RESIDENT (Book 22 months in advance for 14 hr, 10 months in advance for hourly) Room Option Capacity Hours Sweeney Lake Conference Rm ‐12 max 2 hr min North 25 – seated chairs only 2 hr min South 25 2 hr min Both 25 2 hr min Twin Lake Rm ‐4 No minimum Fossil Creek Rm ‐4 No minimum Hideout ‐20 – seated at tables 2 hr min Clubhouse ‐20 – seated at tables 2 hr min Room Option Capacity Hours Mon‐Fri Sat Sun Bassett Creek 250 (200 @ rounds, 12 head table)14 hr (10 am‐12 am) 1400+tax $1800 + tx $1200 + tx Banquet Room 250 (216 @ rectangles, 12 head table)Hourly (2 hr min) $120/hr + $130/hr + $170/hr + $120/hr + North 84 (72 at rounds & 12 at head table)Hourly (2 hr min) $70/hr + $75/hr + $95/hr + $70/hr + South 72 (Classrm/presentation at rectangles)Hourly (2 hr min) $70/hr + $75/hr + $95/hr + $70/hr + Lilac Room ‐No minimum Wirth Lake Rm ‐40 2 hr min Rice Lake Conference Rm ‐12 max 2 hr min $15/hr + tax $15/hr + tax $25/hr $25/hr Upper Level Lower Level Mon‐Sun $25/hr + tax Valley Room $45/hr + tax $45/hr + tax $75/hr + tax Full Rm $15/hr + tax $50/hr + tax $25/hr + tax $60/hr + tax $60/hr + tax ‐$200 $200‐$500 Fairway Deck ‐ Lower Level Mon‐Sun ADD‐ON'S Varies based on needs $50 minimum $25/hour $50 $35/hr + tax Valley Room $55/hr + tax $55/hr + tax $90/hr + tax $15/hr + tax $15/hr + tax $35/hr + tax $35/hr + tax Upper Level Full Rm $15/hr + tax $60/hr + tax $35/hr + tax 24 Evergreen Deck ‐104 – seated chairs only 2 hr min 204 – seated chairs only 2 hr min Deck Event/Ceremony Fee (set‐up of chairs, equipment, basic PA) All rooms Special Set‐up/Clean‐up Banquet/Event Attendant Outdoor Heater Drapery CATERING per caterer per event per event $75/hr + tax ADD‐ON'S $75/hr + tax ‐$220 Fairway Deck ‐ Additional Clean‐up $50 $50 24‐month Venue Approval $150 Facility Use 12% Varies based on needs $200‐$500 $50 minimum $30/hour 25 BROOKVIEW GOLF COURSE / 316 BAR & GRILL 2021 ADOPTED FEE 2022 PROPOSED REGULATION COURSE 18 Hole $40.00 18 Hole Club Member $32.00 18 Hole Senior Club Member (Age 60+) $28.00 18 Hole Senior (Age 60+) $33.00 18 Hole League $40.00 18 Tournament $40.00 9 Hole $21.50 9 Hole Club Member $18.00 9 Hole Senior Club Member (Age 60+) $16.50 9 Hole Senior (Age 60+) $18.50 9 Hole League $21.50 9 Hole Tournament $21.50 2nd Nine $18.50 2nd Nine Club Member $14.00 Sunrise/Sunset Rate $18.50 Twilight $22.50 Twilight Club Member $18.00 Junior Rate Club Member $23.50/$13.50 Junior Rate $26.00/$16.00 PAR 3 COURSE 9 Hole $13.50 9 Hole Club Member $10.00 9 Hole Senior Club Member (Age 60+) $9.00 9 Hole Senior (Age 60+) $10.50 9 Hole League $13.50 9 Hole Tournament $13.50 9 Hole Junior Rate Club Member $9.00 9 Hole Junior $10.50 9 Hole Youth on Course $5.00 2nd 9 Par 3 $8.50 Junior Par 3 Season Pass $90.00 CART RATES 18 Hole Power Cart $34.00 18 Hole Tournament Cart $34.00 18 Hole Club Member Cart $28.00 26 BROOKVIEW GOLF COURSE / 316 BAR & GRILL 2021 ADOPTED FEE 2022 PROPOSED 9 Hole Tournament Cart $22.00 9 Hole Power Cart $22.00 9 Hole Par 3 Power Cart $18.00 Pull Cart/Regulation Course $5.00 Pull Cart/Par 3 Course $4.00 Trailer fee/Use of personal power cart $15.00/$10.00 CLUB MEMBER CARDS Resident Adult $85.00 Non‐resident Adult $125.00 Resident Senior (Age 60+) $55.00 Non‐resident Senior (Age 60+) $90.00 Resident Junior (17 yrs & under) $45.00 Non‐resident Junior (17 yrs & under) $50.00 Par 3 $35.00 CLUB RENTALS 18 Hole full rental ‐ Regulation $20.00/$30.00 9 Hole full rental ‐ Regulation $10.00/$15.00 9 hole Par 3 half rental $10.00 CURLING Curling League $175.00 Curling Rink Rental (1 hour) $15.00 DRIVING RANGE Small Bucket $4.00 Medium Bucket $6.00 Large Bucket $8.00 LAWN BOWLING League Fee M‐Th evenings (7 week league) $400.00 Single Rink Rental ‐ Resident and Club Member $25.00/hour Single Rink Rental ‐ Non‐resident $30.00/hour Private Rental of Four Rinks $120.00/hour Private Rental of Eight Rinks ‐ exclusive use $240.00/hour Senior Leagues $5.00 Game Official For Private Rentals / Events $30.00/hour 27 BROOKVIEW GOLF COURSE / 316 BAR & GRILL 2021 ADOPTED FEE 2022 PROPOSED Game Equipment Use For Leagues & Rentals included LESSONS Adult Group $95.00‐$200.00 Junior Camp $150.00‐$320.00 Junior Group $65.00‐$150.00 LOCKER RENTAL Season $120.00 MISCELLANEOUS FEES USGA Handicap Service MGA Non‐Club Member $45.00 $50.00 Club Member Annual $30.00 $35.00 Comedy Shows $20.00‐$50.00 No Show Fee FULL FEE THREE ONE SIX BAR + GRILL Market Rate ‐ All products and services 28 DONATIONS 2021 ADOPTED FEE 2022 PROPOSED Commemorative Bench with Engraved Plaque‐ City Park or Open Area $2,300.00 Tree Donation‐ City Park or Open Area $350.00 Brookview Golf Course: Commemorative Bench with Engraved Plaque $750.00 Tree Donation $350.00 29 ORDINANCE NO. 722 AN ORDINANCE AMENDING THE CITY CODE Establishing A 2022 Master Fee Schedule The City Council for the City of Golden Valley hereby ordains: Section 1. The City Code requires that certain fees for City services and licenses be established from time to time by the City Council. Section 2. The Master Fee Schedule attached an Exhibit A is hereby adopted as the city’s fee schedule effective January 1, 2022, unless otherwise noted. The fee schedule is on file in the City Clerk’s Office during business hours. Section 3. City Code Chapter 1 entitled “General Provisions” and Sec. 1-8 entitled “General Penalty; Continuing Violations” are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 3rd day of November, 2021. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ Theresa Schyma, City Clerk 28 Golden Valley Business Council Meeting 8:30 - 9:30 AM Hybrid Brookview - Valley View Room 28 Building An Equitable Golden Valley Quarterly Conversation: City of Golden Valley's Equity Plan 6:00 - 7:15 PM Hybrid 30 Leaf Drop 8:00 AM to 1:00 PM Brookview Park 30 Saturday - City Hall Open for Absentee Voting 10:00 AM to 3:00 PM City Hall 2 Election Day 7:00 AM - 8:00 PM City Precincts/Polls 3 City Council Meeting (Wednesday) 6:30 PM Hybrid Council Chambers 6 Leaf Drop 8:00 AM to 1:00 PM Brookview Park 9 Special City Council Meeting 6:15 PM Hybrid Council Chambers 9 HRA Work Session 6:30 PM Hybrid Council Chambers 9 Council Work Session 6:30 PM Hybrid Council Chambers 11 City Offices Closed for Observance of Veterans Day 12 Leaf Drop 8:00 AM to 3:00 PM Brookview Park 13 Leaf Drop 7:00 AM to 1:00 PM Brookview Park 14 Winter Market in the Valley (Indoors) 9:00 AM – 1:00 PM Brookview Bassett Creek Room 16 City Council Meeting 6:30 PM Hybrid Council Chambers 25 City Offices Closed for Observance of Thanksgiving 26 City Offices Closed for Observance of Thanksgiving 7 HRA Meeting 6:30 PM Hybrid Council Chambers 7 City Council Meeting (Includes the Annual Truth-in-Taxation Hearing) 6:30 PM Hybrid Council Chambers 9 Golden Valley Business Council Meeting 8:30 - 9:30 AM Hybrid Brookview - Valley View Room 12 Winter Market in the Valley (Indoors) 9:00 AM – 1:00 PM Brookview Bassett Creek Room 14 Council Work Session 6:30 PM Hybrid Council Chambers 21 City Council Meeting 6:30 PM Hybrid Council Chambers 23 City Offices Closed for Observance of Christmas 24 City Offices Closed for Observance of Christmas 31 City Offices Closed for Observance of New Year's ANNOUNCEMENT OF MEETINGS AND EVENTS Three or more Council Members may attend the following OCTOBER NOVEMBER DECEMBER