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12-07-21 HRA PacketREGULAR MEETING AGENDA Housing and Redevelopment Authority meetings are being conducted in a hybrid format with in- person and remote options for attending, participating, and commenting. The public can make statements in this meeting during public comment sections, including the public forum beginning at 6:20 pm. Remote Attendance/Comment Options: Members of the public may attend this meeting by watching on cable channel 16, streaming on CCXmedia.org, streaming via Webex, or by calling 1- 415-655-0001 and entering access code 177 760 7633. Members of the public wishing to address the Council should call 763-593-8060. Pages 1.Call to Order A.Roll Call 2.Approval of Agenda 3.Consent Agenda Approval of Consent Agenda - All items listed under this heading are considered to be routine and will be enacted by one motion. There will be no discussion of these items unless a Commission Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A.Receive and File Fourth Quarter Financial Reports 2-3 4.Public Hearing A.Public Comment and Adoption of the 2022-2023 Budget and 2022 Proposed Levy for a Housing Program, Resolution No. 21-04 4-14 5.Old Business 6.New Business A.Adopt Resolution No. 21-05, Grant Agreement for the Golden Valley Rent and Household Assistance Fund B.Adopt Resolution No. 21-06, Grant Agreement for the Golden Valley Rental Housing Navigation Services Fund 15-41 7.Adjournment December 7, 2021 – 6:30 pm Council Chambers Hybrid Meeting 42-67 Golden Valley HRA Meeting December 7, 2021 Agenda Item 3. A. Fourth Quarter Financial Report Prepared By Sue Virnig, Finance Director Summary The following quarterly reports are attached. Financial or Budget Considerations Expenditures are shown on the following financials. The city check register would include any pay-go- note. The Housing Fund includes salaries/benefits and expenses outlined in the HRA budget and are for the Housing and Economic Development Manager. Recommended Action Motion to receive and file financial reports. Supporting Documents • HRA Fourth Quarter Financial Report (1 page) HRA Of Golden Valley 2021 4th Quarter Financial Report 9000 9190 9300 9350 9400 9250 General Fund Housing Hwy 55/ Cornerstone Winnetka North West TIF (4) Med Lk Rd Wirth #3 Cash Balance @ 01/01/2021 $159,294.53 $59,053.98 $261,063.16 $12,819.84 $561,609.34 $8,712.93 Add: Tax Levy 34,632.94 Tax Increment 288,848.18 31,318.31 396,495.49 12,835.67 Receipts: Less: Deposit Return (435.99) Interfund Loan Salaries/Expenses (33,807.24) Debt Service Payment Pay Go Note Expenditures: Cash Balance @ 09/17/2021 $158,858.54 $59,879.68 $549,911.34 $44,138.15 $958,104.83 $21,548.60 Capital Proejcts Special Revenue Golden Valley HRA Meeting December 7, 2021 Agenda Item 4. A. Public Comment and Adoption of the 2022-2023 HRA Budget and 2022 Proposed Levy for a Housing Program, HRA Resolution No. 21-04 Prepared By Sue Virnig, Finance Director Summary At the September 7, 2021, Housing and Redevelopment Authority (HRA) meeting, a proposed 2022- 2023 HRA budget and 2022 levy were approved. The item before you is the final consideration of the 2022-2023 Housing Fund Budget and 2022 HRA Property Tax Levy. Staff will make a presentation. Financial Or Budget Considerations The impact of the $214,000 Housing Levy would be $14.50 on a median home value of $345,000. Recommended Action Motion to Approve HRA Resolution No. 21-04 Adopting the Proposed 2022-2023 HRA Budget and Adopting a Tax Levy Payable in 2022 Supporting Documents • HRA Resolution No 21-04 Adopting the Proposed 2022-2023 Housing and Redevelopment Authority Budget and Adopting a Tax Levy Payable in 2022 (1 page) • 2022-2023 HRA Housing Fund Budget (9 pages) HRA RESOLUTION 21-04 ADOPTING THE HOUSING AND REDEVELOPMENT AUTHORITY 2022-2023 BUDGET AND ESTABLISHING A TAX LEVY PAYABLE IN 2022 WHEREAS, The Golden Valley Housing and Redevelopment Authority (the “HRA”) has authorities and powers according to MN Statutes, Sections 469.001 to 469.047. MS Statutes, Section 469.033, subd. 6 grants the HRA the power to levy and collect taxes subject to a resolution of consent from the Golden Valley City Council for a set period and, WHEREAS, The Golden Valley HRA on September 21, 2021 Approved Resolution 21-03 Adopting a Proposed Housing and Redevelopment Authority Budget and Proposed Tax Levy in 2022 and, WHEREAS, The City of Golden Valley on September 21, 2021 Approved Resolution 21-74 Approving Granting Consent Intent for HRA Levy for a Housing Program, and WHEREAS, The HRA, is requesting to adopt the final 2022-23 HRA budget and levy payable in 2022 and requests the City of Golden Valley approves Intent for the HRA Budget and Levy, and NOW, THEREFORE BE IT RESOLVED by the Board as follows: Section I. That there is proposed levy upon all taxable real and personal property in the City of Golden Valley, a tax rate sufficient to produce the amount as follows: REVENUE HRA HOUSING FUND LEVY $ 214,000 LOSS FOR FISCAL DISPARITIES (3,600) TOTAL $ 210,400 Section 2. That the proposed budget is as follows EXPENDITURE HRA HOUSING FUND $210,400 Adopted by the Housing and Redevelopment Authority of Golden Valley, Minnesota this 7th day of December 2021. __________________________ Maurice Harris, Chair ATTEST: ________________________________ Timothy J. Cruikshank, Executive Director Golden Valley HRA Meeting December 7, 2021 Agenda Item 6. A. Adopt HRA Resolution No. 21-05 Grant Agreement for the Golden Valley Rent and Household Assistance Fund Prepared By Cherie Shoquist, Housing and Economic Development Manager Summary The Federal Government recently allocated $2.2M in ARPA Funds to the City of Golden Valley to assist with expenses and impacts related to the COVID-19 Pandemic. The Treasury Department has provided guidance regarding the use of the funds. The guidance states that ARPA funds may be used to respond to the public health emergency or its negative economic impacts including assistance to households or populations facing negative economic impacts due to COVID-19 including: 1) rent assistance, assistance to prevent evictions or homelessness; 2) food assistance; and 3) ARPA funds may be allocated to non- profits to distribute the assistance. In assessing whether a household or population experienced economic harm as a result of the pandemic, a City may presume that a household or population that experienced unemployment or increased food or housing insecurity or is low or moderate income experienced negative impacts resulting from the pandemic. With these uses in mind, staff has developed guidelines to use $100,000 of the City’s ARPA funds for rent and household assistance purposes for residents impacted by the COVID-19 pandemic. To this end, at the request of staff, PRISM has submitted a proposal to administer this portion of the funds and deliver these services to residents. Since the COVID outbreak and closures, PRISM, the City’s local food shelf and housing assistance provider, has provided food and household assistance to 7,045 households, nearly triple the number of households served in FY 18-19. PRISM provided rental assistance, referrals and case management to prevent eviction of 483 households in FY20-21. PRISM reports continued need for services due to the ongoing negative impacts due to COVID-19, slow return to full employment, rent increases, food prices increasing with limited availability, and the end of the eviction moratorium. Rent and Household Assistance Program Guidelines Staff developed the attached guidelines for a rent and household assistance program for Golden Valley residents using a portion of the City’s ARPA Act funds. The program objectives include: • Promote safe and stable housing for renters affected by the COVID-19 pandemic. • Avoid eviction and homelessness due to the non-payment of rent or disconnection of utilities. HRA Regular Meeting Executive Summary City of Golden Valley December 7, 2021 2 • Support residents in recovering from the impacts of the COVID-19 pandemic by providing assistance for food and other basic household needs. • Support property owners in continuing to provide affordable housing options in Golden Valley by supporting their tenants. Highlights of the program include: • Assisting residents impacted by the COVID-19 pandemic at or below 50% of AMI in making rent and utility payments • Supporting the distribution of food and household necessities to families arising from the increased demand due to the COVID-19 pandemic. Grant to PRISM Rental assistance and food distribution are not functions typically done by cities, and staff does not have the knowledge or resources to quickly and appropriately disburse ARPA funds directly to households. Therefore, staff has met with representatives of PRISM, the City’s local food shelf and housing assistance provider, and discussed allocating $100,000 to PRISM to distribute funds for rental and household assistance. If approved, funds will be distributed in two allocations: $45,000 in 2022 and $45,000 in 2023. If approved, the remaining $10,000 will be dedicated to housing services. PRISM has the staff, experience, and infrastructure to assess the needs of households, distribute appropriate resources effectively, and document the use of grant funds for the City’s audit needs. PRISM has submitted the attached proposal to utilize a $100,000 ARPA grant from the City. Key points include: Pandemic’s Impact on Operations and Needs • Drive up service was implemented after PRISM closed its doors on March 16, 2020 • Closure of the Shop for Change store • A doubling of the number of households served • Transition of the Homelessness Prevention Program to a virtual environment. PRISM’s Objectives for the Grant • Provide 1100 households per month with 100 pounds of healthy foods through Marketplace Food Shelf • Assist 9 households per year with an average of 1-2 months of housing costs per household with rent assistance to achieve housing stability and avoid eviction • Provide case management services and resource referral to households that are eligible for rent assistance resources available through Hennepin County or the State to achieve housing stability and avoid eviction Grant Budget • PRISM proposes to direct $45,000 of the grant towards housing and rental assistance. $4,500 of the allocation will fund staff to administer the assistance. • PRISM proposes to direct $45,000 of the grant towards food distribution. $4,500 of the allocation will fund food distribution. • Discussions with PRISM also included allowing for up to a 10% deviation of the proportional allocations to adjust to need and demands. HRA Regular Meeting Executive Summary City of Golden Valley December 7, 2021 3 A grant agreement between the HRA and PRISM has been prepared which outlines more specifically the use of the ARPA allocation. Financial Or Budget Considerations Funding for the Rent and Household Assistance Fund will come from the City’s ARPA allocation. Recommended Action Motion to approve HRA Resolution No 21-05 Implementing the Golden Valley Rent and Household Assistance Program. Motion to approve the allocation of $45,000 of the City’s ARPA funds to the Golden Valley Rent and Household Assistance Program under the Golden Valley Rent and Household Assistance Program guidelines. Motion to approve the grant agreement with PRISM for the administration of the Golden Valley Rent and Household Assistance Program. Supporting Documents • HRA Resolution No. 21-05 Implementing the Golden Valley Rent and Household Assistance Program (2 Pages) • Nonprofit Vendor Agreement City of Golden Valley 2022 Grant Program (22 pages) HRA RESOLUTION #21-05 IMPLEMENTING THE GOLDEN VALLEY RENT AND HOUSEHOLD ASSISTANCE PROGRAM WHEREAS, the COVID-19 pandemic has impacted residents of Golden Valley through job loss and illnesses, placing extraordinary financial and emotional demands on households; and WHEREAS, increased demand for food assistance has been documented by PRISM, the local food shelf, since the start of the pandemic and an increased need for rental assistance due to the lifting of the Governor’s eviction moratorium; and WHEREAS, the Federal Government has allocated to the City of Golden Valley over $2.2M in ARPA funds to mitigate the costs and impacts of the COVID-19 pandemic within the City; and WHEREAS, The guidance from the Treasury Department states that ARPA funds may be used to respond to the public health emergency or its negative economic impacts including assistance to households or populations facing negative economic impacts due to COVID-19 including: 1) rent assistance, assistance to prevent evictions or homelessness, 2) food assistance, and 3) ARPA funds may be allocated to non- profits to distribute the assistance; and WHEREAS, Minnesota Statues 465.039 authorize the governing body statutory city, or of a to appropriate each year out of its general fund, or other unrestricted money, an amount to be determined by the governing body to provide grants to nonprofit organizations operating community food shelves that provide food to the needy without charge. WHEREAS, the City Council at its December 7, 2021 meeting will consider the transfer of $90,000 to the HRA for the implementation of the rent and household assistance program and the HRA desires to implement such a program; and WHEREAS, the HRA has received a proposal from PRISM to administer the Rent and Household Assistance Program; and NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority (HRA) of Golden Valley that the guidelines for the Golden Valley Rent and Household Assistance Program is hereby adopted by the HRA and a program is established to assist qualified renters and households during the COVID-19 pandemic; and BE IT FURTHER RESOLVED that, contingent upon the City of Golden Valley approving the resolution to transfer ARPA funds to the HRA, the HRA will accept the ARPA funds of $90,000 from the City of Golden Valley to implement the Golden Valley Rent and Household Assistance Program; and BE IT FURTHER RESOLVED that the Chair and Executive director are authorized to execute a grant agreement between the HRA and PRISM in a form approved by the HRA attorney, to receive the $90,000 and administer the Rent and Household Assistance Program; Adopted by the Housing and Redevelopment Authority of Golden Valley, Minnesota this 7th day of December 2021 _____________________________ Maurice Harris, Chair ATTEST: _____________________________ Timothy J. Cruikshank, Executive Director 1 Agreement No. NONPROFIT VENDOR AGREEMENT CITY OF GOLDEN VALLEY 2022 GRANT PROGRAM THIS AGREEMENT is made and entered into by and between the Housing and Redevelopment Authority in and for the City of Golden Valley (“HRA”), a Minnesota municipal corporation, 7800 Golden Valley Road, Golden Valley, Minnesota 55427, and People Responding in Social Ministry (“Vendor”), 1220 Zane Ave. N., Golden Valley, MN 55422. WITNESSETH WHEREAS, the Coronavirus State and Local Fiscal Recovery Fund established under the American Rescue Plan Act of 2021(“ARPA Funds”), 117 Public Law 117-2, (“ARPA”) was signed into law by the President of the United States on March 11, 2021 and provided for funds to be allocated to local governments, including HRA, to provide additional relief to address the continued impact of COVID-19 on the economy, public health, state and local governments, individuals and businesses; WHEREAS, the Minnesota Legislature established a process for distributing funds provided by ARPA and distributed $2.2M (the “ARPA Funds”) to HRA (via the City of Golden Valley) to mitigate the costs and impacts of the COVID-19 pandemic within the City of Golden Valley; and WHEREAS, guidance from the Treasure Department states the ARPA Funds may be (1) used to assist households or populations facing negative impacts due to COVID-19, (2) this assistance includes food assistance; rent, mortgage or utility assistance; and counseling and legal aid to prevent eviction or homelessness; and (3) allocated to non-profits to distribute assistance to individuals in need of financial assistance related to COVID-19; and WHEREAS, on June 21, 2020 the City of Golden Valley and the Housing and Redevelopment Authority in and for the City of Golden Valley approved the Golden Valley Rent and Household Assistance Program (“the Program”) which authorized the use of the City of Golden Valley’s CARES Act funds (the “CARES Funds”) for homelessness prevention and food assistance in the City of Golden Valley; and WHEREAS, on December 7, 2021the City of Golden Valley and the Housing and Redevelopment Authority in and for the City of Golden Valley approved the use of the City of Golden Valley’s ARPA Funds for the Program for homelessness prevention and food assistance in the City of Golden Valley; and 2 WHEREAS, Vendor applied for a $100,000 grant under the Program to allow PRISM’s Homelessness Prevention Program and Marketplace Food Shelf to continue to provide financial assistance for people at-risk of losing their homes due to the COVID-19 emergency; NOW, THEREFORE, the parties hereunto do hereby agree as follows: 1. SCOPE OF SERVICES A. VENDOR shall expend all or any part of its ARPA Funds allocation only on the activities identified in Exhibit 1 and Exhibit 2 subject to the requirements of this Agreement and the stipulations and requirements set forth in Exhibit 1 to this Agreement. B. VENDOR shall take all necessary actions, not only to comply with the stipulations as set out in Exhibits 1 and 2, but to comply with any requests by the HRA; it being understood that the HRA is responsible to the federal government and the State of Minnesota for ensuring compliance with such requirements. VENDOR will also give the HRA prior written notice of any changes in the scope or character of its activities which it intends to implement using the ARPA Funds. C. VENDOR shall submit all necessary documentation applicable to each specific activity and use of the ARPA Funds and will provide copies of all documents and records needed to ensure that the VENDOR has complied with the appropriate regulations and requirements. 2. TERM OF AGREEMENT The effective date of this Agreement is January 1, 2022. The termination date of this Agreement is the earlier of December 31, 2022, or such time as the activity constituting this Agreement is satisfactorily completed. Upon expiration, VENDOR shall relinquish to the HRA all program funds unexpended and uncommitted. 3. THIRD PARTY AGREEMENTS VENDOR may not subcontract this Agreement or the services to be performed hereunder, whether in whole or in part, nor shall VENDOR otherwise assign, transfer, or pledge this Agreement or the services to be performed hereunder, whether in whole or in part, without the prior consent of the HRA. 4. AMENDMENTS TO AGREEMENT Any material alterations, variations, modifications or waivers of provisions of this Agreement shall only be valid when reduced to writing as an Amendment to this Agreement signed, approved and properly executed by the authorized representatives of the parties. 3 5. PAYMENT OF CARES FUNDS The HRA agrees to provide VENDOR with ARPA Funds not to exceed $45,000. It is understood that the HRA shall be held accountable to the federal government and the State of Minnesota for the lawful expenditure of ARPA Funds under this Agreement. 6. INDEMNITY AND INSURANCE A. VENDOR does hereby agree to defend, indemnify, and hold harmless the HRA, its elected officials, officers, agents, volunteers and employees from and against all costs, expenses, claims, suits or judgments arising from or growing out of any injuries, loss or damage sustained by any person or corporation, including employees of VENDOR and property of VENDOR, which are caused by or sustained in connection with the tasks carried out by the VENDOR under this Agreement. B. VENDOR does further agree that, in order to protect itself as well as the HRA under the indemnity agreement provisions herein above set forth, it will at all times during the term of this Agreement and any renewal thereof have and keep in force: a single limit or combined limit or excess umbrella commercial and general liability insurance policy of an amount of not less than $1,000,000 for property damage arising from one occurrence, $1,000,000 for damages arising from death and/or total bodily injuries arising from one occurrence, and $1,000,000 for total personal injuries arising from one occurrence. Such policy shall also include contractual liability coverage protecting the HRA, its officers, agents, and employees by a certificate acknowledging this Agreement between the VENDOR and the HRA. 7. CONFLICT OF INTEREST A. In the procurement of supplies, equipment, construction, and services by the VENDOR, the conflict of interest provisions in 24 CFR 85.36 and OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Grant Guidance), as applicable, shall apply. B. In all other cases, the provisions of 24 CFR 570.611 shall apply. 8. DATA PRIVACY VENDOR agrees to abide by the provisions of the Minnesota Government Data Practices Act and all other applicable state and federal laws, rules, and regulations relating to data privacy or confidentiality, and as any of the same may be amended. VENDOR agrees to defend, indemnify and hold the HRA, its elected officials, officers, agents, volunteers and employees harmless from any claims resulting from VENDOR'S unlawful disclosure and/or use of such protected data. 9. SUSPENSION OR TERMINATION 4 A. If VENDOR materially fails to comply with any term of this Agreement or so fails to administer the work as to endanger the performance of this Agreement, this shall constitute noncompliance and default. Unless the VENDOR'S default is excused by the HRA, the HRA may immediately cancel this Agreement in its entirety. B. HRA'S failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. C. This Agreement may be cancelled with or without cause by either party upon thirty (30) days' written notice. D. ARPA Funds allocated to VENDOR under this Agreement may not be obligated or expended by VENDOR following such date of termination. Any funds allocated to VENDOR under this Agreement which remain unobligated or unspent following such date of termination shall automatically revert to HRA. 10. PROCUREMENT VENDOR shall be responsible for procurement of all supplies, equipment, and services, and construction necessary for implementation of its Activity. Procurement shall be carried out in accordance with the "Common Rule" Administrative Requirements in 24 CFR 85. VENDOR shall prepare, or cause to be prepared, all advertisements, negotiations, notices, and documents, enter into all contracts, and conduct all meetings, conferences, and interviews as necessary to ensure compliance with the above described procurement requirements. 11. ADMINISTRATIVE REQUIREMENTS The uniform administrative requirements delineated in 24 CFR 570.502 and any and all administrative requirements or guidelines promulgated by the HRA shall apply to all activities undertaken by the VENDOR provided for in this Agreement and to any program income generated therefrom. 12. AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY A. During the performance of this Agreement, VENDOR agrees to the following: No person shall be excluded from full employment rights or participation in, or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin; and no person who is protected by applicable federal or state laws against discrimination shall be otherwise subjected to discrimination. B. The VENDOR will furnish all information and reports required to comply with the provisions of 24 CFR Part 570 and all applicable state and federal laws, rules, and regulations pertaining to discrimination and equal opportunity. 5 13. NON-DISCRIMINATION BASED ON DISABILITY A. The VENDOR shall comply with Section 504 of the Rehabilitation Act of 1973, as amended, to ensure that no otherwise qualified individual with a handicap, as defined in Section 504, shall, solely by reason of his or her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination by VENDOR receiving assistance from HRA. B. When and where applicable, the VENDOR shall comply with, and make best efforts to have its third party providers comply with, Public Law 101-336 Americans With Disabilities Act of 1990, Title I "Employment," Title II "Public Services" - Subtitle A, and Title III "Public Accommodations and Services Operated By Private Entities" and all ensuing federal regulations implementing said Act. 14. LOBBYING A. No federal appropriated funds have been paid or will be paid, by or on behalf of VENDOR, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal Grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement VENDOR will complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 15. OTHER CDBG POLICIES The VENDOR shall comply with the applicable section of 24 CFR 570.200, particularly sections (b) (Special Policies Governing Facilities); (c) (Special Assessments); (f) (Means of Carrying out Eligible Activities); and (j) (Faith-Based Activities). 16. RECORD-KEEPING VENDOR shall maintain records of the receipt and expenditure of all ARPA Funds, such records to be maintained in accordance with OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Grant Guidance) and the "Common Rule" Administrative Requirements in 24 CFR 85 and in accordance with OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Grant Guidance), as applicable. All records 6 shall be made available upon request of the HRA for inspection/s and audit/s by the HRA or its representatives. If a financial audit/s determines that the VENDOR has improperly expended CDBG funds, resulting in the U.S. Department of Housing and Urban Development (HUD) disallowing such expenditures, the HRA reserves the right to recover from the VENDOR such disallowed expenditures from non-CDBG sources. Audit procedures are specified below in Section 28 of this AGREEMENT. 17. ACCESS TO RECORDS HRA shall have authority to review any and all procedures and all materials, notices, documents, etc., prepared by VENDOR in implementation of this Agreement, and VENDOR agrees to provide all information required by any person authorized by HRA to request such information from VENDOR for the purpose of reviewing the same. 18. AUDIT VENDOR agrees to provide HRA with an annual audit consistent with the Single Audit Act OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Grant Guidance) and, to certify and assure compliance with the financial standards as set forth in Exhibit 1 to this AGREEMENT. A. The VENDOR agrees to provide HRA with an annual audit consistent with the requirements as stated in the first paragraph of this section above. The audit shall be completed and submitted to HRA within the earlier of 30 days after receipt of the auditor’s report(s), or nine months after the end of the audit period. B. HRA will issue a management decision on audit findings within six months after receipt of the audit report and ensure that the HRA takes appropriate and timely corrective action. C. In those instances where less than $750,000 in assistance is expended from all Federal sources in any one fiscal year, and a single audit is not required, the HRA requests the following information within the same timeframe as in A., above: (1) annual financial statements, (2) independent auditor’s report on internal control over financial reporting based on an audit of financial statements performed in accordance with government auditing standards, and (3) the Management Letter. D. The cost of the audit is not reimbursable from ARPA Funds. E. The HRA reserves the right to recover from the VENDOR'S non-ARPA Funds any expenses which are disallowed by an audit. 12 HRA EXECUTION IN WITNESS WHEREOF, the parties hereto agree the day and year first above written. CITY OF GOLDEN VALLEY HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF GOLDEN VALLEY By: __________________________________ Shepard M. Harris, Mayor By: __________________________________ Timothy J. Cruikshank, City Manager By: __________________________________ Maurice Harris, Chair By: __________________________________ Timothy J. Cruikshank, Director 13 VENDOR EXECUTION IN WITNESS WHEREOF, the parties hereto agree the day and year first above written. PRISM By: __________________________________ Name: ________________________________ Title: _________________________________ 14 EXHIBIT 1 PROGRAM DESCRIPTION Golden Valley Rent and Household Assistance Program January 2022 PURPOSE The City of Golden Valley / Golden Valley HRA has received funding from the federal CARES Act and ARPA and has established the Golden Valley Rent and Household Assistance Fund to assist qualified renters and households during the COVID-19 pandemic. The purpose of the Fund is twofold. First, the Fund seeks to assist residents who may be struggling to pay rent and utilities due to impacts of COVID- 19 pandemic, such as job loss. Secondly, the Fund seeks to assist households impacted by COVID-19 with food and other basic household necessities. Guidance provided by the Treasury Department states that funds may be used to: • Prevent evictions and assist in preventing homelessness due to COVID 19. • Provide emergency assistance to individuals and families directly impacted by a loss of income due to COVID-19. • Non-profits to distribute assistance to individuals in need of financial assistance related to COVID-19. OBJECTIVES The program aims to assist renters in making rent and utility payments, as well as assist residents in meeting food and other household needs in order to: • Promote safe and stable housing for renters affected by the COVID-19 pandemic. • Avoid eviction and homelessness due to the non-payment of rent or disconnection of utilities. • Support residents in recovering from the impacts of the COVID-19 pandemic by providing assistance for food and other basic household needs. • Support property owners in continuing to provide affordable housing options in Golden Valley by supporting their tenants. ELIGIBILITY FOR RENT & UTILITY ASSISTANCE • Recipients must reside in Golden Valley; • Have total gross annual income (before deducting taxes) of 50% or less of the area median income (AMI); • Have lost income or experienced other financial hardship due to the COVID-19 pandemic; • Use funds for: • Late rent and rent due within 15 days • Utility payments both due and in arrears; and • Meet the following household income limits: • 50% AMI • 30% AMI ADDITIONAL CONSIDERATIONS FOR RENT & UTILITY ASSISTANCE • Priority will be given to households with incomes below 30% of the area median income. • Households are eligible irrespective of immigration or documentation status. • The amount of assistance provided will depend on the individual needs of the household, taking into consideration other resources the household is eligible to receive. • Payments will be made directly to the rental property owner and/or utility company. • The Fund may provide up to two months of assistance payments for rent and utilities may be provided to any one household. • Assistance must be for rent and or utility expenses due prior to November 15, 2022 or 2023. • Fund payments must be made by December 31, 2022 or 2023. USE OF FUNDS FOR FOOD AND HOUSEHOLD ASSISTANCE The allocation for food and household assistance shall be used to support PRISM’s distribution of food and other household necessities to residents arising from the increased demand for assistance due to the COVID 19 pandemic. Funds may be used to purchase food, pay for additional staff to package food, and associated costs of distributing food to the community. $45,000 of the expenditures must be incurred by December 1, 2022 and $45,000 of the expenditures must be incurred by December 1, 2023. DISBURSEMENT OF FUNDS AND ADMINISTRATION The City of Golden Valley will allocate $90,000 from its ARPA funds to the Rental and Household Assistance Fund for the purposes and objectives stated above. The City may allocate additional funds to the Program depending on need and availability of funds. The City intends for PRISM, Golden Valley’s local food shelf and a housing assistance services provider, to administer funds in accordance with the CARES Act requirements. The City and PRISM will enter into a grant agreement for the administration of the funds. The allocations shall be in the following proportions: • 50% of the allocation shall be directed towards rental assistance; • 50% of the allocation shall be directed towards funding of food and household assistance activities. • Up to 10% of the allocation may be used for administrative and overhead purposes. • The proportion of funds allocated for rental assistance and food and household assistance- activities may deviate by up to 10% and PRISM will provide immediate notice to the City of such deviation. 15 EXHIBIT 2: GRANT APPLICATION 1 | PRISM Grant Application Cover Sheet You may reproduce this form on your computer Date of application: November 29, 2021 Application submitted to: City of Golden Valley Organization Information PRISM Name of organization Legal name, if different 1220 Zane Ave N. Golden Valley, MN, 55422 41-1442049 Address City, State, Zip Employer Identification Number (EIN) (763) 529-1350 (763) 529-1454 www.prismmpls.org Phone Fax Website Michelle Ness, MSW, LISW Executive Director (763)432-4201 mness@prismmpls.org Name of top paid staff Title Phone E-mail Rebecca Stabler Grant Writer & Evaluation Coordinator (763)432-4212 rstabler@prismmpls.org Name of contact person regarding this application Title Phone E-mail Is your organization an IRS 501(c)(3) not-for-profit? x Yes No If no, is your organization a public agency/unit of government? Yes No If no, check with funder for details on using fiscal agents, and list name and address of fiscal agent: Fiscal agent’s EIN number Proposal Information Please give a 2-3 sentence summary of request: A grant from the City of Golden Valley will support PRISM’s basic needs programs. In fiscal year 20-21, our basic needs programs served 5,549 unduplicated individuals in the Marketplace Food Shelf and 483 households in the Homelessness Prevention Program. Population served: Low-income individuals and families of all ages, ethnicities, and cultural backgrounds. Geographic area served: Golden Valley, New Hope, Robbinsdale, Crystal, Plymouth, and surrounding cities. Funds are being requested for (check one) Note: Please be sure funder provides the type of support you are requesting. X General operating support Start-up costs Capital Project/program support Technical assistance Other (list) Project dates (if applicable): January 2022- December 2024 Fiscal year end: September 30 Budget Dollar amount requested: $$45,000 per term; $90,000 for 2 years, which includes $9,000 allocated to administrative fees Total annual organization budget: 2 | PRISM $ 5,186,771 Total project budget (for support other than general operating): n/a Authorization Name and title of top paid staff or board chair: Michelle Ness MSW, LISW, Executive Director Signature PRISM Statement of Need for Golden Valley Funding Regarding Housing: Additional grant dollars from the City of Golden Valley gives PRISM flexibility to keep people in Golden Valley housed. Possibly there are participants who missed the filing deadline or made a mistake on the application or were not able to get all required documentation or got stuck through the very cumbersome and unforgiving application they must complete monthly to receive rental assistance. They are then unable to receive funding directly through Hennepin County, or must wait until the following month to reapply, putting them further behind in their rent payments. Additionally, lots of households are getting ready to face evictions soon, and these funds will allow us to be proactive in supporting Golden Valley residents. 3 | PRISM Organization Information Each year, PRISM contributes to the food, clothing, and housing needs of nearly 7,500 low-income residents of Hennepin County’s northwest suburbs. We have such an enormous impact on our community because we were founded in 1970 by residents who were concerned about their hungry and homeless neighbors. Having started as an informal effort, we have since evolved into a strong, sustainable organization that is a leading provider of basic needs services. Our ties to the community, including the continued generousity of the City of Golden Valley, have helped us reach our mission of providing social services and connections that empower people in our community to build healthy, stable lives. Additionally, your support has allowed us to respond effectively and quickly to the crisis unfolding. This focus on relationships and community can be seen in how PRISM responded to COVID. In March 2020, to protect the health of our participants, staff, and volunteers, PRISM restructured all of our programs to allow for maximum distance. Notably, our Marketplace Food Shelf started providing easily customizable emergency food boxes containing around 100 pounds of food and hygeine items. Despite maintaining our distance we kept in touch with participants to make sure they were connected to other community programs and services and that we were meeting their needs. PRISM did this by having a case manager greet and conduct a health screening with participants, surveying participants on what foods they most liked receiving, and calling participants directly. This focus on connections is what makes PRISM special. Our participants appreciate our hands on approach, saying, “I’ve never encountered a staff member or volunteer with a bad attitude. They made me feel welcome when I’m feeling my poorest and helpless.” Who We Serve PRISM’s Marketplace Food Shelf does not turn anyone seeking food away. Individuals and families can come from anywhere and receive food packages as many times as they need. Due to our location in Golden Valley, we provide housing and children programs to residents of Golden Valley, New Hope, Robbinsdale, Crystal, and Plymouth. Our participants experience episodic or persistent financial hardships and are unable to consistently meet their food, clothing, and housing needs. Most of the people we serve are able to get by until the loss of a job, a major medical expense, a sudden rent increase, or another major life event prevents them from being able to meet their expenses and feed their family. PRISM minimizes these hardships by providing programs to help households stretch their budgets as they continue to build healthy, stable lives. Last fiscal year, our programs helped 7,045 households avoid financial crises. 672% of those served are people of color, 56% identified as female, and children under the age of 18 comprise 40% of those served. Our Programs PRISM meets the basic needs of our community through the following programs:  Food: On March 16, 2020, our Marketplace Food Shelf transitioned to a drive-up model to protect the health of our participants, staff, and volunteers. Through this model, we provided around 100 pounds of fresh food and hygiene items to roughly 1,800 individuals per month. Families with children are given extra food and snacks as there is limited access to free and reduced lunch. In October 2020, we transitioned back indoors, taking precautions to limit the amount of time participants spend in PRISM. In FY 20-21, 5,549 unduplicated individuals were served and there were 1,434 new households that visited PRISM for food. Each household received 100 pounds of food each time they visit. A total of 1,046,957 pounds of food were distributed in FY 20-21. Additionally, we serve as the SNAP Benefits Coordinator at the Golden Valley and New Hope Farmers’ Markets. In FY 20-21 130 individuals were served at the farmers markets. From June – October 2021, 634 individuals received free produce through our fresh produce distributions. We also hosted a 1K 4 | PRISM Turkey Giveaway in 2020 where we provided a turkey and sides to 1,000 households impacted by COVID.  Homelessness Prevention Program: With a variety of funding sources, PRISM administers rental assistance for the 5 cities in our service area, and processes applications through the “renthelpmn” statewide system. To protect everyone’s health, we have moved this program entirely virtual relying on online forms, camera phones, and convenient and safe drop-offs for those with limited internet access. This has increased our capacity to assist households and requires an increase in our internal administrative capacity to manage this rapid growth in rental and utility payments we are sending out the door. In fiscal year (FY) 2020-2021, this program kept 483 households housed through emergency financial assistance, advocacy, and individualized case management. The average amount of assistance received per household was $3,435.  Clothing: PRISM’s Shop for Change Thrift Shop is open to the public, offering uniquely affordable clothing and housewares. Fueled by volunteers, all revenue from Shop for Change supports general operations of PRISM.  Children’s Programs: This September we provided 871 students with the school supplies they needed to be successful students. We are also gearing up for our Holiday Toy Shoppe in December that last year provided gifts to 914 children and teens. Partnerships Through partnerships with many nonprofits, businesses, municipalities, civic organizations, and school districts, we provide meaningful referrals and linkages to best serve our participants. We are now co-located with Jewish Family and Children’s Service of Minnesota (JFCS) in their new building as a tenant. This opportunity arose from the recognition that our history of providing basic needs assistance pairs well with JFCS' array of counseling, employment, and senior services. Our partnership with JFCS has led to new donors and volunteers, funding and staff training opportunities, and community engagement events. During COVID, we were able to partner with JFCS to deliver food to participants with health and/or mobility issues. In addition, PRISM is an active voice in the conversation around suburban poverty and affordable housing. We are a member of the advocacy group Suburban Hennepin Housing Coalition (SHHC). Through this group, we are engaged in discussion with Jewish Community Action, local community housing teams in Golden Valley and Plymouth, and elected city officials to make affordable housing a local priority issue. SHHC has played an integral role in the passing of city ordinances that protect renters and preserve natural occuring affordable housing. Other partnerships include: Second Harvest Heartland and The Food Group for purchase of meat, dairy, and other perishable foods; Community Action Partnership of Hennepin County and Hennepin County Child and Teen Check-Up to educate and provide access to participants for benefits and programs avaliabale to them; Cub, Hy-Vee and Target are our primary partners for rescue food pick-ups; businesses to engage their employees with PRISM through volunteering, and donation drives, including Target (grocery division), Allianz Life Insurance, General Mills, United Health Care, and DriSteem, among others; and our Faith Partner Network which is comprised of representatives from over 20 congregations of various faiths located in PRISM’s service area that organize donation drives for food holiday toys, school supplies, and clothing, and serves as a liaison to share information with the larger community. We believe these experiences and collaborations are testaments to the strength of our programs, skills of our staff, and our sound business practices, transparency, and accountability. Board Members, Staff and Volunteers Our Board of Directors is comprised of 14 members with diverse backgrounds and experiences in the following areas: finance, law, food industry management, marketing, amongst others. Additionally, we are in the process of broadening the diversity of our board to better reflect the communities we serve. To that end, our board members and leadership staff are working with Propel for Nonprofits to develop a recruitment strategy. 5 | PRISM We currently have 24 people on staff. We also are thankful to our dedicated volunteers who help organize shelves, pack food boxes, and help run Shop for Change. On average PRISM volunteers donate over 1300 hours to our program each month. Purpose of Grant Community Need Before the pandemic, we had expected to see our numbers grow as participants struggled to make ends meet. To afford a 2-bedroom apartment people living in our service area need to be making over $22 an hour.1 This is not sustainable for our participants as most make minimum wage, or less than $10 an hour. This disparity between our participants’ wages and rental costs has led to an increase in evictions. When our participants lose their housing, it is difficult for them to find new housing nearby. Naturally Occurring Affordable Housing (NOAH) is becoming less available as landlords are selling these properties and developers are rehabilitating and improving them to attractive more affluent tenants.2 Since March 2020, we provided food to around 900 households every two weeks. We are seeing such a huge increase because lower-income households, those making under $50,000, have been the hardest hit. In our service area, 31% of residents make under $50,000.3 As mentioned, on average our participants make significantly less than $50,000 meaning COVID has caused many new families to seek out our services. However, we did see a decrease in individuals accessing the food shelf this past year in 2021 due to the extra stimulus dollars, increased and extended unemployment, increased food stamps, and the rent moretoreum. Since these extra reliefs have now ended, we do anticipate seeing a large uptick in families coming to PRISM for food and housing assistance. In addition, last year’s sheltering in place required resources – ability to work remotely, job security, and access to childcare and health care – that many of our participants and others in our community do not have. The New York Times found that in metro areas across the US, including the Twin Cities, the top 10 percent of earners were able to limit their movement, while those in the bottom 10 percent continued to travel for work.4 Many of the lowest earners who are still working have jobs that do not have protections in place to keep them and their families safe. At PRISM, we provide individuals and families with the resources – food, rental assistance, and connections to community programs – they need to stay healthy, as many families are still experiencing the affects of having to stay home without necessary resources to support their families Opportunities and Impact At PRISM we know that people living in poverty face significant health disparities – they are more prone to illnesses, are more anxious and stressed, and have shorter life expectancies. In addition, many of our participants self-report having experienced a trauma in their lifetime. We best support the diverse and growing needs of our participants by being intentional in every aspect of our programming. From the lighting in our waiting room to our progressive engagement and trust building, we have created a space and process where participants feel that their voice is heard and has agency. This person-centered approach is especially important now during the COVID-19 pandemic. 1 National Low Income Housing Coalition. Two-Bedroom Housing Wage by Zip Code. Out of Reach. Retrieved from: https://reports.nlihc.org/oor 2 Minnesota Housing: Planning, Research, & Evaluation. (2018, May 2). The loss of Naturally Occurring Affordable Housing (NOAH). 3 Domonoske, C. (2020, March 17). Poll: Nearly 1 in 5 households have lost work because of pandemic. MPR News. Retrieved from: https://www.mprnews.org/story/2020/03/17/npr-poll-nearly-1-in-5-households-have-lost-work-because-of-pandemic 4 Valentino-DeVries, J, Lu, D. & Dance, G.J.X.(2020, April 3). Location data says it all: Staying at home during Coronavirus is a luxury. New York Times. Retrieved from: https://www.nytimes.com/interactive/2020/04/03/us/coronavirus-stay-home-rich- poor.html?referringSource=articleShare 6 | PRISM We also have not and will not turn anyone away. As mentioned above, we have seen our numbers double since the outbreak and closures. We have been able to meet this growing demand by changing our service delivery, to protect the health of our participants and staff. We provide each participant with around 100 pounds of food, including non-perishables, produce, dairy, meat, pet food, diapers and hygiene items.. Our case managers also take calls from participants who need help navigating systems. As we go forward we will continue to broaden our donor base, encouraging individuals and foundations to support PRISM through food and financial donations. Timeline We greatly appreciate the previous support we have received from City of Golden Valley. A $90,000 grant will support our basic needs programs during January 2022-December 2024. Your support will be especially impactful as we continue to respond to the need caused by COVID-19. Below is a timeline of proposed activities: January 2021-December 2024 • Provide City of Golden Valley with acknowledgement of receipt • Provide 1100 households per month with 100 pounds of healthy foods through Marketplace Food Shelf • Assist 9 households per year with an average of 1-2 months of housing costs per household • April 2022 provide City of Golden Valley a progress report of outcomes for food and housing support • Submit quarterly/annual reports as required Goals, Objectives and Previous Support Outcomes: Thank you for your continued support of PRISM. Below is a breakdown of what your support will help us achieve and our goals and objectives for the grant period: Goals FY20/21 Outputs &Outcomes FY21/22 Projections Households have access to healthy food. 1,046,957 pounds of food were distributed to 7,045 households (unduplicated). 1,250,000 pounds of food will be distributed to 6,000 households. Households maintain housing. 483 households were provided with case management, referrals, and financial assistance to prevent eviction. 1000 households will be provided with case management, and funds to prevent eviction and stabilize their housing. Long-term Funding Strategies PRISM is well positioned to continue being a long-term provider of basic needs services to our community. This confidence comes from our reputation of being a trustworthy organization with a mission and vision people believe in. Thanks in large part to this reputation we have seen donor contributions increase 175% or $800,000 in the last three years. Similarly, by diversifying our funding sources, our net has increased by $200,000 per year over the last three years and PRISM’s total equity has more than tripled to its current total of over $1.5 million. We are projected to have positive cash flow for the next 18 months with an average of 2-3 months of expenses on have and our liabilities are less than 10% of our assets. In addition, Shop for Change Thrift Store remains a reliable source of income contributing around 5-10% of our annual budget. Evaluation PRISM’s overarching goal is to build healthy, stable lives. We are committed to evaluating the quality and effectiveness of our programs to best serve our participants and the community. 7 | PRISM We use a secure database, Client Track, to maintain case files, record demographics, and services delivered in our programs. Our financial system tracks rental assistance provided and the value of supplemental food purchased. Monthly and annual reports from both systems enable us to monitor and measure achieved levels of service compared to our goals. PRISM’s Grants & Evaluation Coordinator manages the implementation of feedback tools to gather participant feedback and analyzes the data to measure the impact of our programs. PRISM's direct service staff are primarily responsible for collecting and recording participant data used in evaluation. PRISM's leadership team oversees the evaluation of data and uses the information and analysis to shape future programming and service delivery. Evaluation results are shared with the full staff, board of directors, volunteers, and funders, as well as donors and the general community. We look forward to sharing our accomplishments in future communications with the City of Golden Valley. 16 EXHIBIT 3 ASSURANCE AND CERTIFICATION VENDOR COMPLIANCE VENDOR shall comply with the Single Audit Act, OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Grant Guidance). VENDOR shall maintain a system of internal control over all programs in order to demonstrate compliance with the Single Audit Act, Uniform Grant Guidance and other pertinent laws and regulations. VENDOR shall respond to audit findings, questioned costs or other compliance measures issues which may include taking requisite corrective action, executing necessary documents and other requirements; If VENDOR is a nonprofit organization, VENDOR’s signature on this Agreement assures and certifies it has met federal, state and local requirements regarding VENDOR’s financial management system. VENDOR is hereby notified of the following Federal Award Identification Information: 1. VENDOR name (which must match registered name in DUNS): People Responding in Social Ministry (PRISM) 2. VENDOR's DUNS number (see § 200.32 Data Universal Numbering System (DUNS) number): 062079640 3. Federal Award Identification Number (FAIN): ______________ 4. Federal Award Date (see § 200.39 Federal award date): To be determined 5. Subaward Period of Performance Start and End Date: 1/1/2022 – 12/31/2022 6. Amount of Federal Funds Obligated by this action: $45,000 7. Total Amount of Federal Funds Obligated to the VENDOR: $45,000 8. Total Amount of the Federal Award: $2,200,000 9. Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA): See activities in Exhibit 2. 10. Name of Federal awarding agency, pass-through entity, and contact information for awarding official: U.S. Department of Housing and Urban Development, Hennepin County, spencer.agnew@hennepin.us 11. CFDA Number and Name; the pass-through entity must identify the dollar amount made available under each Federal award and the CFDA number at time of disbursement: 14.218, Community Development Block Grant 12. Identification of whether the award is R&D: Not R&D R&D means Research and Development. OMB Uniform Grant Guidance defines “Research” as the systematic study directed toward fuller scientific knowledge or 17 understanding of the subject studied. “Development” is defined as the systematic use of knowledge or understanding gained from research. 13. Indirect cost rate for the Federal award (including if the de minimis rate is charged per § 200.414 Indirect (F&A) costs) and: Indirect costs not applicable. 14. Identification of whether the award is used as loans or loan guarantees: The award is not a loan or loan guarantee project As applicable, VENDOR shall confirm in writing that VENDOR did not expend $750,000 or more in total federal funds in a fiscal year. If VENDOR expends $750,000 or more of federal funds in a fiscal year, VENDOR shall complete financial and compliance audits in accordance with the Single Audit Act and/or OMB Uniform Grant Guidance, as applicable. VENDOR shall cooperate fully in the following: 1. During the term of this Agreement and as necessary after the expiration of this Agreement, to ensure compliance with applicable law, VENDOR agrees to provide an annual audit report consistent with the provisions of the Single Audit Act and/or OMB Uniform Grant Guidance in accordance with government auditing standards, as applicable, within nine (9) months after VENDOR’s fiscal year-end. The cost of an audit is not reimbursable from funds received through this Agreement. 2. VENDOR shall provide all information requested by COUNTY and report as directed by COUNTY. As applicable, VENDOR shall maintain property records that include a description of the applicable property, a serial number or other identification number, the source of the property, who holds title, the acquisition date and cost of the property, the percentage of federal participation in the cost of the property, the location, use and condition of the property, and any ultimate disposition data, including the date of disposal and sale price of the property. VENDOR shall make said records available to COUNTY within five (5) business days of COUNTY’s written request. Failure to comply with the above requirements may result in forfeiture of funds. Without limiting any other remedies available at law, COUNTY reserves the right to recover from VENDOR the full amount of any funds found to be improperly expended or otherwise disallowed. We certify and assure that we are in compliance with the above conditions. Specifically, our organization's financial management system provides for the following: 1. Accurate, current, and complete disclosure of the financial results of each federally sponsored project or program in accordance with the reporting requirements set forth in OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Grant Guidance). 2. Records that identify adequately the source and application of funds for federally sponsored activities. These records contain information pertaining to federal awards, authorizations, obligations, unobligated balances, assets, outlays, and income. 18 3. Effective control over and accountability for all funds, property, and other assets. These assets are adequately safeguarded and are used solely for authorized purposes. 4. Comparison of actual outlays with budget amounts for each grant or other agreement and, whenever appropriate or required, comparisons of financial information with performance and unit cost data. 5. Procedures to minimize the elapsed time between the transfer of funds from the county to our organization and the disbursement of funds by our organization. 6. Procedures for determining the reasonableness, allowability, and allocability of costs in accordance with the provisions of the applicable federal cost principles and the terms of the grant or other agreement. 7. Accounting records that are supported by source documentation. 8. Annual audits by a firm of independent certified public accountants to ascertain the effectiveness of the financial management systems and internal procedures that we have established to meet the terms and conditions of the federal grants and other agreements. The audits are conducted on an organization-wide basis and include an appropriate sampling of federal agreements. 9. A systematic method to assure timely and appropriate resolution of audit findings and recommendations. 10. Organizations (VENDORs) that receive CDBG funds from us are required to comply with the financial management standards set forth in this certification. Golden Valley HRA Meeting December 7, 2021 Agenda Item 6. B. Adopt HRA Resolution No. 21-06 Grant Agreement for the Golden Valley Rental Housing Navigation Services Fund Prepared By Cherie Shoquist, Housing and Economic Development Manager Summary The Federal Government recently allocated $2.2M in ARPA Funds to the City of Golden Valley to assist with expenses and impacts related to the COVID-19 Pandemic. The Treasury Department has provided guidance regarding the use of the funds. The guidance states that ARPA funds may be used to respond to the public health emergency or its negative economic impacts including assistance to households or populations facing negative economic impacts due to COVID-19 including: 1) rent assistance, assistance to prevent evictions or homelessness; 2) food assistance; and 3) ARPA funds may be allocated to non-profits to distribute the assistance. In assessing whether a household or population experienced economic harm as a result of the pandemic, a City may presume that a household or population that experienced unemployment or increased food or housing insecurity or is low or moderate income experienced negative impacts resulting from the pandemic. With these uses in mind, staff has developed guidelines to use $10,000 of the City’s ARPA funds for rental housing navigation services purposes for residents impacted by the COVID-19 pandemic. To this end, at the request of staff, PRISM has submitted a proposal to administer this portion of the funds and deliver these services to residents. PRISM receives thousands of calls each year from people who are struggling with finding an affordable place to live. Whether they are living in their cars, hotels, or an apartment they can no longer afford due to job loss or new building management. Housing instability and homelessness may not look the same as it does in higher density cities, but many of our community members are struggling to find a stable place to live. PRISM would like to assist households with not only rental assistance, but as advocate who can use existing resources to find people affordable housing, work with them on growing their income, and prevent them from becoming unhoused by using best practice case management strategies. Hennepin County provides case management services only to people that are currently in shelter, on the streets, or in encampments and provides diversion services to people that request shelter. HRA Regular Meeting Executive Summary City of Golden Valley December 7, 2021 2 Housing Navigation Services Program Guidelines Staff developed the attached guidelines for a housing navigation services program for Golden Valley residents using a portion of the City’s ARPA Act funds. The program objectives include: • Avoid eviction and/or homelessness. • Promote safe and stable housing for renters recovering from the impacts of the COVID-19 pandemic. • Support property owners in continuing to provide affordable housing options in Golden Valley by supporting their tenants Highlights of the program include: • Assist residents impacted by the COVID-19 pandemic at or below 50% of AMI in locating rental housing including searching for affordable housing and filling out applications • Assist homeless individuals in securing shelter and/or housing • Advocate on behalf of participants experiencing domestic violence and connect them with appropriate resources • Maintain and expanding a broad list of landlords and property managers that will work with households that may have barriers; specifically in the PRISM Homelessness Prevention service area (New Hope, Robbinsdale, Plymouth, Golden Valley, and Crystal) Grant to PRISM Rental housing navigation services are not functions typically done by cities, and staff does not have the knowledge or resources to quickly and appropriately disburse ARPA funds directly to households. Therefore, staff has met with representatives of PRISM, the City’s local food shelf and housing assistance provider, and discussed allocating $10,000 to PRISM to provide rental housing navigation services. If approved, funds will be distributed in two allocations: $5,000 in 2022 and $5,000 in 2023. PRISM has the staff, experience, and infrastructure to assess the needs of households, distribute appropriate resources effectively, and document the use of grant funds for the City’s audit needs. PRISM has submitted the attached proposal to utilize a $100,000 ARPA grant from the City. Key points include: Pandemic’s Impact on Operations and Needs Since 2019 PRISM has tripled the number of households they work with in the Homelessness Prevention program. PRISM provided rent assistance for 483 households in FY20/21, an increase from 136 in FY19/20. PRISM’s Objectives for the Grant • Assist 280 households with housing stability Grant Budget • PRISM proposes to direct $10,000 of the grant towards rental housing navigations service. The allocation will not fund staff to administer the assistance. A grant agreement between the HRA and PRISM has been prepared which outlines more specifically the use of the ARPA allocation. Financial or Budget Considerations Funding for the Rental Housing Navigation Services Program will come from the City’s ARPA allocation. HRA Regular Meeting Executive Summary City of Golden Valley December 7, 2021 3 Recommended Action Motion to Approve HRA Resolution #21-06 Implementing the Golden Valley Housing Navigation Services Program. Motion to approve the allocation of $10,000 of the City’s ARPA funds to the Golden Valley Rental Housing Navigation Services Program under the Golden Valley Rent and Household Assistance Program guidelines. Motion to approve the grant agreement with PRISM for the administration of the Golden Valley Rent and Household Assistance Program. Supporting Documents • HRA Resolution #21-06 Implementing the Golden Valley Housing Navigation Services Program (2 pages) • Non-Profit Vendor Agreement City of Golden Valley 2022 Grant Program (21 pages) HRA RESOLUTION NO. 21-06 HRA RESOLUTION IMPLEMENTING THE GOLDEN VALLEY HOUSING NAVIGATION SERVICES PROGRAM WHEREAS, the COVID-19 pandemic has impacted residents of Golden Valley through job loss and illnesses, placing extraordinary financial and emotional demands on households; and WHEREAS, increased food, rent, eviction and homeless prevention assistance has been documented by PRISM, the local food shelf and social services provider, since the start of the pandemic and the lifting of the Governor’s eviction moratorium; and WHEREAS, the Federal Government has allocated to the City of Golden Valley over $2.2M in ARPA funds to mitigate the costs and impacts of the COVID-19 pandemic within the City; and WHEREAS, The guidance from the Treasury Department states that ARPA funds may be used to respond to the public health emergency or its negative economic impacts including assistance to households or populations facing negative economic impacts due to COVID-19 including: 1) rent assistance, assistance to prevent evictions or homelessness, 2) food assistance, and 3) ARPA funds may be allocated to non- profits to distribute the assistance; and WHEREAS, Minnesota Statues 465.039 authorize the governing body statutory city, or of a to appropriate each year out of its general fund, or other unrestricted money, an amount to be determined by the governing body to provide grants to nonprofit organizations operating community food shelves that provide food to the needy without charge. WHEREAS, the City Council at its December 7, 2021 meeting will consider the transfer of $10,000 to the HRA for the implementation of the housing navigation services program and the HRA desires to implement such a program; and WHEREAS, the HRA has received a proposal from PRISM to administer the Housing Navigation Services Program; and NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority (HRA) of Golden Valley that the guidelines for the Golden Valley Housing Navigation Services Program is hereby adopted by the HRA and a program is established to assist qualified renters and households during the COVID-19 pandemic; and BE IT FURTHER RESOLVED that, contingent upon the City of Golden Valley approving the resolution to transfer ARPA funds to the HRA, the HRA will accept the ARPA funds of $10,000 from the City of Golden Valley to implement the Golden Valley Housing Navigation Services Program; and BE IT FURTHER RESOLVED that the Chair and Executive director are authorized to execute a grant agreement between the HRA and PRISM in a form approved by the HRA attorney, to receive the $10,000 and administer the Housing Navigation Services Program; Adopted by the Housing and Redevelopment Authority of Golden Valley, Minnesota this 7th day of December 2021. _____________________________ Maurice Harris, Chair ATTEST: _____________________________ Timothy J. Cruikshank, Executive Director 1 Agreement No. NONPROFIT VENDOR AGREEMENT CITY OF GOLDEN VALLEY 2022 GRANT PROGRAM THIS AGREEMENT is made and entered into by and between the Housing and Redevelopment Authority in and for the City of Golden Valley (“HRA”), a Minnesota municipal corporation, 7800 Golden Valley Road, Golden Valley, Minnesota 55427, and People Responding in Social Ministry (“Vendor”), 1220 Zane Ave. N., Golden Valley, MN 55422. WITNESSETH WHEREAS, the Coronavirus State and Local Fiscal Recovery Fund established under the American Rescue Plan Act of 2021(“ARPA Funds”), 117 Public Law 117-2, (“ARPA”) was signed into law by the President of the United States on March 11, 2021 and provided for funds to be allocated to local governments, including HRA, to provide additional relief to address the continued impact of COVID-19 on the economy, public health, state and local governments, individuals and businesses; WHEREAS, the Minnesota Legislature established a process for distributing funds provided by ARPA and distributed $2.2M (the “ARPA Funds”) to HRA (via the City of Golden Valley) to mitigate the costs and impacts of the COVID-19 pandemic within the City of Golden Valley; and WHEREAS, guidance from the Treasure Department states the ARPA Funds may be (1) used to assist households or populations facing negative impacts due to COVID-19, (2) this assistance includes food assistance; rent, mortgage or utility assistance; and counseling and legal aid to prevent eviction or homelessness; and (3) allocated to non-profits to distribute assistance to individuals in need of financial assistance related to COVID-19; and WHEREAS, on December 7, 2021 the City of Golden Valley and the Housing and Redevelopment Authority in and for the City of Golden Valley approved the Golden Valley Housing Navigator Services Program (“the Program”) which authorized the use of the City of Golden Valley’s ARPA funds (the “ARPA Funds”) for housing navigation services in the City of Golden Valley; and WHEREAS, Vendor applied for a $10,000 grant under the Program to allow PRISM to provide housing navigation services for people at-risk of losing their homes to prevent eviction or homelessness due to the COVID-19 emergency; NOW, THEREFORE, the parties hereunto do hereby agree as follows: 2 1. SCOPE OF SERVICES A. VENDOR shall expend all or any part of its ARPA Funds allocation only on the activities identified in Exhibit 1 and Exhibit 2, subject to the requirements of this Agreement and the stipulations and requirements set forth in Exhibit 1 to this Agreement. B. VENDOR shall take all necessary actions, not only to comply with the stipulations as set out in Exhibits 1 and 2, but to comply with any requests by the HRA; it being understood that the HRA is responsible to the federal government and the State of Minnesota for ensuring compliance with such requirements. VENDOR will also give the HRA prior written notice of any changes in the scope or character of its activities which it intends to implement using the ARPA Funds. C. VENDOR shall submit all necessary documentation applicable to each specific activity and use of the ARPA Funds and will provide copies of all documents and records needed to ensure that the VENDOR has complied with the appropriate regulations and requirements. 2. TERM OF AGREEMENT The effective date of this Agreement is January 1, 2022. The termination date of this Agreement is the earlier of December 31, 2022, or such time as the activity constituting this Agreement is satisfactorily completed. Upon expiration, VENDOR shall relinquish to the HRA all program funds unexpended and uncommitted. 3. THIRD PARTY AGREEMENTS VENDOR may not subcontract this Agreement or the services to be performed hereunder, whether in whole or in part, nor shall VENDOR otherwise assign, transfer, or pledge this Agreement or the services to be performed hereunder, whether in whole or in part, without the prior consent of the HRA. 4. AMENDMENTS TO AGREEMENT Any material alterations, variations, modifications or waivers of provisions of this Agreement shall only be valid when reduced to writing as an Amendment to this Agreement signed, approved and properly executed by the authorized representatives of the parties. 5. PAYMENT OF CARES FUNDS The HRA agrees to provide VENDOR with ARPA Funds not to exceed $5,000. It is understood that the HRA shall be held accountable to the federal government and the State of Minnesota for the lawful expenditure of ARPA Funds under this Agreement. 3 6. INDEMNITY AND INSURANCE A. VENDOR does hereby agree to defend, indemnify, and hold harmless the HRA, its elected officials, officers, agents, volunteers and employees from and against all costs, expenses, claims, suits or judgments arising from or growing out of any injuries, loss or damage sustained by any person or corporation, including employees of VENDOR and property of VENDOR, which are caused by or sustained in connection with the tasks carried out by the VENDOR under this Agreement. B. VENDOR does further agree that, in order to protect itself as well as the HRA under the indemnity agreement provisions herein above set forth, it will at all times during the term of this Agreement and any renewal thereof have and keep in force: a single limit or combined limit or excess umbrella commercial and general liability insurance policy of an amount of not less than $1,000,000 for property damage arising from one occurrence, $1,000,000 for damages arising from death and/or total bodily injuries arising from one occurrence, and $1,000,000 for total personal injuries arising from one occurrence. Such policy shall also include contractual liability coverage protecting the HRA, its officers, agents, and employees by a certificate acknowledging this Agreement between the VENDOR and the HRA. 7. CONFLICT OF INTEREST A. In the procurement of supplies, equipment, construction, and services by the VENDOR, the conflict of interest provisions in 24 CFR 85.36 and OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Grant Guidance), as applicable, shall apply. B. In all other cases, the provisions of 24 CFR 570.611 shall apply. 8. DATA PRIVACY VENDOR agrees to abide by the provisions of the Minnesota Government Data Practices Act and all other applicable state and federal laws, rules, and regulations relating to data privacy or confidentiality, and as any of the same may be amended. VENDOR agrees to defend, indemnify and hold the HRA, its elected officials, officers, agents, volunteers and employees harmless from any claims resulting from VENDOR'S unlawful disclosure and/or use of such protected data. 9. SUSPENSION OR TERMINATION A. If VENDOR materially fails to comply with any term of this Agreement or so fails to administer the work as to endanger the performance of this Agreement, this shall constitute noncompliance and default. Unless the VENDOR'S default is excused by the HRA, the HRA may immediately cancel this Agreement in its entirety. B. HRA'S failure to insist upon strict performance of any provision or to exercise 4 any right under this Agreement shall not be deemed a relinquishment or waiver of the same. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. C. This Agreement may be cancelled with or without cause by either party upon thirty (30) days' written notice. D. ARPA Funds allocated to VENDOR under this Agreement may not be obligated or expended by VENDOR following such date of termination. Any funds allocated to VENDOR under this Agreement which remain unobligated or unspent following such date of termination shall automatically revert to HRA. 10. PROCUREMENT VENDOR shall be responsible for procurement of all supplies, equipment, and services, and construction necessary for implementation of its Activity. Procurement shall be carried out in accordance with the "Common Rule" Administrative Requirements in 24 CFR 85. VENDOR shall prepare, or cause to be prepared, all advertisements, negotiations, notices, and documents, enter into all contracts, and conduct all meetings, conferences, and interviews as necessary to ensure compliance with the above described procurement requirements. 11. ADMINISTRATIVE REQUIREMENTS The uniform administrative requirements delineated in 24 CFR 570.502 and any and all administrative requirements or guidelines promulgated by the HRA shall apply to all activities undertaken by the VENDOR provided for in this Agreement and to any program income generated therefrom. 12. AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY A. During the performance of this Agreement, VENDOR agrees to the following: No person shall be excluded from full employment rights or participation in, or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin; and no person who is protected by applicable federal or state laws against discrimination shall be otherwise subjected to discrimination. B. The VENDOR will furnish all information and reports required to comply with the provisions of 24 CFR Part 570 and all applicable state and federal laws, rules, and regulations pertaining to discrimination and equal opportunity. 13. NON-DISCRIMINATION BASED ON DISABILITY A. The VENDOR shall comply with Section 504 of the Rehabilitation Act of 1973, as amended, to ensure that no otherwise qualified individual with a handicap, as defined in Section 504, shall, solely by reason of his or her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination by 5 VENDOR receiving assistance from HRA. B. When and where applicable, the VENDOR shall comply with, and make best efforts to have its third party providers comply with, Public Law 101-336 Americans With Disabilities Act of 1990, Title I "Employment," Title II "Public Services" - Subtitle A, and Title III "Public Accommodations and Services Operated By Private Entities" and all ensuing federal regulations implementing said Act. 14. LOBBYING A. No federal appropriated funds have been paid or will be paid, by or on behalf of VENDOR, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal Grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement VENDOR will complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 15. OTHER CDBG POLICIES The VENDOR shall comply with the applicable section of 24 CFR 570.200, particularly sections (b) (Special Policies Governing Facilities); (c) (Special Assessments); (f) (Means of Carrying out Eligible Activities); and (j) (Faith-Based Activities). 16. RECORD-KEEPING VENDOR shall maintain records of the receipt and expenditure of all ARPA Funds, such records to be maintained in accordance with OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Grant Guidance) and the "Common Rule" Administrative Requirements in 24 CFR 85 and in accordance with OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Grant Guidance), as applicable. All records 6 shall be made available upon request of the HRA for inspection/s and audit/s by the HRA or its representatives. If a financial audit/s determines that the VENDOR has improperly expended CDBG funds, resulting in the U.S. Department of Housing and Urban Development (HUD) disallowing such expenditures, the HRA reserves the right to recover from the VENDOR such disallowed expenditures from non-CDBG sources. Audit procedures are specified below in Section 28 of this AGREEMENT. 17. ACCESS TO RECORDS HRA shall have authority to review any and all procedures and all materials, notices, documents, etc., prepared by VENDOR in implementation of this Agreement, and VENDOR agrees to provide all information required by any person authorized by HRA to request such information from VENDOR for the purpose of reviewing the same. 18. AUDIT VENDOR agrees to provide HRA with an annual audit consistent with the Single Audit Act OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Grant Guidance) and, to certify and assure compliance with the financial standards as set forth in Exhibit 1 to this AGREEMENT. A. The VENDOR agrees to provide HRA with an annual audit consistent with the requirements as stated in the first paragraph of this section above. The audit shall be completed and submitted to HRA within the earlier of 30 days after receipt of the auditor’s report(s), or nine months after the end of the audit period. B. HRA will issue a management decision on audit findings within six months after receipt of the audit report and ensure that the HRA takes appropriate and timely corrective action. C. In those instances where less than $750,000 in assistance is expended from all Federal sources in any one fiscal year, and a single audit is not required, the HRA requests the following information within the same timeframe as in A., above: (1) annual financial statements, (2) independent auditor’s report on internal control over financial reporting based on an audit of financial statements performed in accordance with government auditing standards, and (3) the Management Letter. D. The cost of the audit is not reimbursable from ARPA Funds. E. The HRA reserves the right to recover from the VENDOR'S non-ARPA Funds any expenses which are disallowed by an audit. 12 HRA EXECUTION IN WITNESS WHEREOF, the parties hereto agree the day and year first above written. CITY OF GOLDEN VALLEY HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF GOLDEN VALLEY By: __________________________________ Shepard M. Harris, Mayor By: __________________________________ Timothy J. Cruikshank, City Manager By: __________________________________ Maurice Harris, Chair By: __________________________________ Timothy J. Cruikshank, Director 13 VENDOR EXECUTION IN WITNESS WHEREOF, the parties hereto agree the day and year first above written. PRISM By: __________________________________ Name: ________________________________ Title: _________________________________ 14 EXHIBIT 1 PROGRAM DESCRIPTION EXHIBIT 1 PROGRAM DESCRIPTION City of Golden Valley Housing Navigation Services Program January 2022 PURPOSE The City of Golden Valley / Golden Valley HRA has received funding from the federal American Rescue Plan Act (ARPA) and has established the Golden Valley Housing Navigation Services Program to assist qualified renters facing negative economic impacts due to the COVID-19 pandemic. The purpose of this program is to provide rental housing navigation services to prevent eviction or homelessness and keep renters stable in the community. The primary focus of service will be assessing and addressing barriers the household is facing, specifically focusing around housing, utilization of benefits, employment, and financial security to maintain housing stability. Guidance provided by the Treasury Department states that ARPA funds may be used to: respond to the public health emergency or its negative economic impacts including assistance to households or populations facing negative economic impacts due to COVID-19. This includes but is not limited to counseling and legal aid to prevent eviction or homelessness. In assessing whether a household or population experienced economic harm as a result of the pandemic, a City may presume that a household or population that experienced unemployment or increased food or housing insecurity or is low or moderate income experienced negative impacts resulting from the pandemic. OBJECTIVES The program aims to provide need based housing specific case management for households requesting assistance with rental housing search and accessing affordable housing in order to: • Avoid eviction and/or homelessness. • Promote safe and stable housing for renters recovering from the impacts of the COVID-19 pandemic. • Support property owners in continuing to provide affordable housing options in Golden Valley by supporting their tenants. ELIGIBILITY FOR HOUSING NAVIGATION SERVICES • Recipients must reside in Golden Valley; • Be experiencing housing instability and are in need of services to prevent eviction or homelessness; • Have experienced negative economic impacts due to the COVID-19 pandemic; and/or • Have total gross annual income (before deducting taxes) of 50% or less of the area median income (AMI). ADDITIONAL CONSIDERATIONS FOR HOUSING NAVIGATION SERVICES • Priority will be given to households with incomes below 30% of the area median income. • Households are eligible irrespective of immigration or documentation status. • The level of services provided will depend on the individual needs of the household, taking into consideration other resources the household is eligible to receive. USE OF FUNDS FOR HOUSING NAVIGATION SERVICES The ARPA allocation for housing navigation services shall be used to: • Establish trust and rapport with families as a foundation of the service process • Assist in search for affordable housing, filling out applications, internet search • Assist homeless individuals in securing shelter and/or housing • Advocate on behalf of participants experiencing domestic violence and connect them with appropriate resources • Maintain and expanding a broad list of landlords and property managers that will work with households that may have barriers; specifically in the PRISM Homelessness Prevention service area (New Hope, Robbinsdale, Plymouth, Golden Valley, and Crystal) • Collaborate with partners to provide the best services for participants experiencing homelessness or housing insecurity • Maintain professional working relationship with Hennepin County staff • Provide recommendations, reports and data as required • Complete intake paperwork and enter data in database • Manage and spend funds on correct timeline • Expenditures must be incurred by November 15, 2022 and 2023 DISBURSEMENT OF FUNDS AND ADMINISTRATION The City of Golden Valley will allocate $10,000 from its ARPA funds to the Housing Navigation Service Program for the purposes and objectives stated above. The City may allocate additional funds to the Program depending on need and availability of funds. The City intends for PRISM, Golden Valley’s local food shelf and a housing assistance services provider, to utilize the funds to provide services in accordance with the ARPA requirements. The City and PRISM will enter into a grant agreement for the use of the funds. PRISM did not request administrative funding; 100% of the allocation shall be directed towards rental housing navigation services. 15 EXHIBIT 2: GRANT APPLICATION 1 | PRISM Grant Application Cover Sheet You may reproduce this form on your computer Date of application: November 29, 2021 Application submitted to: City of Golden Valley Organization Information PRISM Name of organization Legal name, if different 1220 Zane Ave N. Golden Valley, MN, 55422 41-1442049 Address City, State, Zip Employer Identification Number (EIN) (763) 529-1350 (763) 529-1454 www.prismmpls.org Phone Fax Website Michelle Ness, MSW, LISW Executive Director (763)432-4201 mness@prismmpls.org Name of top paid staff Title Phone E-mail Rebecca Stabler Grant Writer & Evaluation Coordinator (763)432-4212 rstabler@prismmpls.org Name of contact person regarding this application Title Phone E-mail Is your organization an IRS 501(c)(3) not-for-profit? x Yes No If no, is your organization a public agency/unit of government? Yes No If no, check with funder for details on using fiscal agents, and list name and address of fiscal agent: Fiscal agent’s EIN number Proposal Information Please give a 2-3 sentence summary of request: A grant from the City of Golden Valley will support PRISM’s new Housing Navigator Position. In fiscal year 20/21, PRISM prevented homelessness for 483 families in our service area. We would like to expand our services to include proactively assisting our precariously housed and unhoused community members in finding affordable housing. Population served: Low-income individuals and families of all ages, ethnicities, and cultural backgrounds. Geographic area served: Golden Valley, New Hope, Robbinsdale, Crystal, Plymouth, and surrounding cities. Funds are being requested for (check one) Note: Please be sure funder provides the type of support you are requesting. General operating support Start-up costs Capital x Project/program support Technical assistance Other (list) Project dates (if applicable): 1/22-12/22 1/23-12/24 Fiscal year end: September 30 Budget Dollar amount requested: $5,000 per term Total annual organization budget: $ 5,186,771.00 2 | PRISM Total project budget (for support other than general operating): $60,000 (one year salary of the Housing Locater) $120,000 for 2 years Authorization Name and title of top paid staff or board chair: Michelle Ness MSW, LISW, Executive Director Signature PRISM Statement of Need for Golden Valley Funding Regarding Housing: Additional grant dollars from the City of Golden Valley gives PRISM flexibility to keep people in Golden Valley housed. Possibly there are participants who missed the filing deadline or make a mistake on the application or were not able to get all required documentation or got stuck through the very cumbersome and unforgiving application they must complete monthly to receive rental assistance. They are then unable to receive funding directly through Hennepin County, or must wait until the following month to reapply, putting them further behind in their rent payments. Additionally, lots of households are getting ready to face evictions soon, and these funds will allow us to be proactive in supporting Golden Valley residents. 3 | PRISM Organization Information Each year, PRISM contributes to the food, clothing, and housing needs of nearly 7,500 low-income residents of Hennepin County’s northwest suburbs. We have such an enormous impact on our community because we were founded in 1970 by residents who were concerned about their hungry and homeless neighbors. Having started as an informal effort, we have since evolved into a strong, sustainable organization that is a leading provider of basic needs services. Our ties to the community, including the continued generousity of the City of Golden Valley, have helped us reach our mission of providing social services and connections that empower people in our community to build healthy, stable lives. Additionally, your support has allowed us to respond effectively and quickly to the crisis unfolding. This focus on relationships and community can be seen in how PRISM responded to COVID. In March of 2020, to protect the health of our participants, staff, and volunteers, PRISM restructured all of our programs to allow for maximum distance. Notably, our Marketplace Food Shelf started providing easily customizable emergency food boxes containing around 100 pounds of food and hygeine items. Dispite maintaining our distance we kept in touch with participants to make sure they were connected to other community programs and services and that we were meeting their needs. PRISM did this by having a case manager greet and conduc a health screening with participants, surveying participants on what foods they most liked receiving, and calling participants directly. This focus on connections is what makes PRISM special. Our participants appreciate our hands on approach, saying, “I’ve never encountered a staff member or volunteer with a bad attitude. They made me feel welcome when I’m feeling my poorest and helpless.” Who We Serve PRISM has traditionally had a “Service Area” of Golden Valley, Robbinsdale, New Hope, Plymouth and Crystal. Due to the ever changing and evolving best practice, and also reflecting the often highly mobile nature of our participants, PRISM does not turn anyone away seeking food assistance. Due to funding restrictions, we do limit our Homelessness Prevention direct assistance (monetary) services currently to our 5 city service area. Our participants experience episodic or persistent financial hardships and are unable to consistently meet their food, clothing, and housing needs. Most of the people we serve are able to get by until the loss of a job, a major medical expense, a sudden rent increase, or another major life event prevents them from being able to meet their expenses and feed their family. PRISM addresses these hardships by providing programs meant to help households stretch their budgets as they continue to build healthy, stable lives. Our Programs PRISM meets the basic needs of our community through the following programs:  Food: PRISM serves households seeking food assistance Monday through Thursday. Each household receives about 100 pounds of food on each visit and can come once a week. Additionally, we administer SNAP benefits at the New Hope and Golden Valley Farmer’s markets.  Homelessness Prevention Program: With a variety of funding sources, PRISM administers rental assistance for the 5 cities in our service area, and processes applications through the “renthelpmn” statewide system. To protect everyone’s health, we have moved this program entirely virtual relying on online forms, camera phones, and convenient and safe drop-offs for those with limited internet access.  Clothing: PRISM’s Shop for Change Thrift Shop is open to the public, offering uniquely affordable clothing and housewares.  Children’s Programs: PRISM provides holiday toys and school supplies seasonally to hundreds of children in our 5-city service area each year. 4 | PRISM Partnerships Through partnerships with many nonprofits, businesses, municipalities, civic organizations, and school districts, we provide meaningful referrals and linkages to best serve our participants. As of March 2018, we completed a successful move to a newly remodeled building in Golden Valley. We are now co-located with Jewish Family and Children’s Service of Minnesota (JFCS) in their new building as a tenant. This opportunity arose from the recognition that our history of providing basic needs assistance pairs well with JFCS' array of counseling, employment, and senior services. Our partnership with JFCS has led to new donors and volunteers, funding and staff training opportunities, and community engagement events. During COVID, we have been able to partner with JFCS to deliver food to participants with health and/or mobility issues. In addition, PRISM is an active voice in the conversation around suburban poverty and affordable housing. We are a co-founding member of the advocacy group Suburban Hennepin Housing Coalition (SHHC). Through this group, we are engaged in discussion with Jewish Community Action, local community housing teams in Golden Valley and Plymouth, and elected city officials to make affordable housing a local priority issue. SHHC has played an integral role in the passing of city ordinances that protect renters and preserve natural occuring affordable housing. We believe these experiences and collaborations are testaments to the strength of our programs, skills of our staff, and our sound business practices, transparency, and accountability. Board Members, Staff and Volunteers Our Board of Directors is comprised of 14 members with diverse backgrounds and experiences in the following areas: finance, law, food industry management, marketing, amongst others. Additionally, we are in the process of broadening the diversity of our board to better reflect the communities we serve. To that end, our board members and leadership staff are working with Propel for Nonprofits to develop a recruitment strategy. We currently have 24 people on staff. To meet the needs of our community and organization, we shifted most staff member’s roles to fulltime. We also are thankful to our dedicated volunteers who help organize shelves, pack food boxes, and help run Shop for Change. On average PRISM volunteers donate over 1,000 hours to our program each month. Purpose of Grant Community Need Over the past two years, we have seen the job market shift and the housing market boom. A volitiale real estate market can lead to rapidly rising rents-that combined with the COVID related employment isses in Minnesota, many in our community are living precariously housed. According to a September article in the Star Tribune Minnesota currently has the worst housing shortage in the nation. “The state is expected to be 40,000 houses and apartments short of what's needed over the next five years to keep pace with population growth, a new estimate from the Minnesota Housing Finance Agency finds” (Buchta, 2021). https://www.startribune.com/no-wonder-its-hard-to-find-a-new-home-the-twin-cities-has-the-worst-housing- shortage-in-the-nation/600098521/ PRISM recieves thousands of calls each year from people in our service area who are struggling with finding an affordable place to live. Whether they are living in their cars, hotels, or an apartment they can no longer afford due to job loss or new building management. Housing instability and homelessness may not look the same as it 5 | PRISM does in higher density cities, but many of our community members are struggling to find a stable place to live. PRISM would like to be able to position ourselves in a way where we can assist households with not only rental assistance, but as advocate who can use our resources to find people affordable housing, work with them on growing their income, and prevent them from becoming unhoused by using best practice case management strategies. Opportunities and Impact At PRISM we know that people living in poverty face significant health disparities – they are more prone to illnesses, are more anxious and stressed, and have shorter life expectancies. In addition, many of our participants self-report having experienced a trauma in their lifetime. We best support the diverse and growing needs of our participants by being intentional in every aspect of our programming. Since 2019 we have tripled the number of households, we work with in our Homelessness Prevention program. In FY 2020/21 with generous funding from state, city and federal COVID relief funding, we were able to pay rent for 483 households, which is a huge increase from our 19/20 fiscal year total of 136. In order to support the growing need for housing services in our community, we will continue to expand our services to not just paying rent but assisting people with filling out applications, taking them to look at apartments, building relationships with property owners, assisting with housing court, growing their incomes, and working on ways to find housing stability and stay in their communities. Timeline We greatly appreciate the previous support we have received from the City of Golden Valley. A $10,000 grant over the 2022 and 2023 will be very impactful. Below is a timeline of proposed activities: Jan 2022-Dec 2024 • Provide City of Golden Valley with acknowledgement of receipt • April 2022 Provide City of Golden Valley a progress report of outcomes of Housing Nav. work • Assist 280 households with their housing stability • Submit quarterly/annual reports as requested Goals, Objectives and Previous Support Outcomes: Thank you for your continued support of PRISM. Below is a breakdown of what yoursupport helped us achieve and our goals and objectives for the grant period: Goals FY 20/21 Outputs &Outcomes Jan 2022- Dec 2023 Projections Households maintain housing. 483 households were provided with casemanagement and funds to prevent eviction and stabilize their housing. 1000 households will be provided with case management and funds to prevent eviction and stabilize their housing. Housing Navigator Impact N/A 280 Households will become stably housed via assistance from the PRISM Housing Navigator Long-term Funding Strategies PRISM is well positioned to continue being a long-term provider of basic needs services to our community. This confidence comes from our reputation of being a trustworthy organization with a mission and vision people believe in. Thanks in large part to this reputation we have seen donor contributions increase 175% or $800,000 6 | PRISM in the last three years. Similarly, by diversifying our funding sources, our net has increased by $200,000 per year over the last three years and PRISM’s total equity has more than tripled to its current total of over $1.5 million. We are projected to have positive cash flow for the next 18 months with an average of 2-3 months of expenses on have and our liabilities are less than 10% of our assets. In addition, Shop for Change Thrift Store remains a reliable source of income contributing around 5-10% of our annual budget. Recently we have been awarded a significant grant from the Otto Bremer Foundation which will contribute greatly to the current implementation of our Housing Navigator position. Evaluation PRISM’s overarching goal is to build healthy, stable lives. We are committed to evaluating the quality and effectiveness of our programs to best serve our participants and the community. We use a secure database, Client Track, to maintain case files, record demographics, and services delivered in our programs. Our financial system tracks rental assistance provided and the value of supplemental food purchased. Monthly and annual reports from both systems enable us to monitor and measure achieved levels of service compared to our goals. PRISM’s Grants & Evaluation Coordinator manages the implementation of feedback tools to gather participant feedback and analyzes the data to measure the impact of our programs. PRISM's direct service staff are primarily responsible for collecting and recording participant data used in evaluation. PRISM's leadership team oversees the evaluation of data and uses the information and analysis to shape future programming and service delivery. Evaluation results are shared with the full staff, board of directors, volunteers, and funders, as well as donors and the general community. We look forward to strengthening our relationship is our work towards community stability through affordable housing with the city of Golden Valley. 16 EXHIBIT 3 ASSURANCE AND CERTIFICATION VENDOR COMPLIANCE VENDOR shall comply with the Single Audit Act, OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Grant Guidance). VENDOR shall maintain a system of internal control over all programs in order to demonstrate compliance with the Single Audit Act, Uniform Grant Guidance and other pertinent laws and regulations. VENDOR shall respond to audit findings, questioned costs or other compliance measures issues which may include taking requisite corrective action, executing necessary documents and other requirements; If VENDOR is a nonprofit organization, VENDOR’s signature on this Agreement assures and certifies it has met federal, state and local requirements regarding VENDOR’s financial management system. VENDOR is hereby notified of the following Federal Award Identification Information: 1. VENDOR name (which must match registered name in DUNS): People Responding in Social Ministry (PRISM) 2. VENDOR's DUNS number (see § 200.32 Data Universal Numbering System (DUNS) number): 062079640 3. Federal Award Identification Number (FAIN): ______________ 4. Federal Award Date (see § 200.39 Federal award date): To be determined 5. Subaward Period of Performance Start and End Date: 1/1/2022 – 12/31/2022 6. Amount of Federal Funds Obligated by this action: $5,000 7. Total Amount of Federal Funds Obligated to the VENDOR: $5,000 8. Total Amount of the Federal Award: $2,200,000 9. Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA): See activities in Exhibit 2. 10. Name of Federal awarding agency, pass-through entity, and contact information for awarding official: U.S. Department of Housing and Urban Development, Hennepin County, spencer.agnew@hennepin.us 11. CFDA Number and Name; the pass-through entity must identify the dollar amount made available under each Federal award and the CFDA number at time of disbursement: 14.218, Community Development Block Grant 12. Identification of whether the award is R&D: Not R&D R&D means Research and Development. OMB Uniform Grant Guidance defines “Research” as the systematic study directed toward fuller scientific knowledge or 17 understanding of the subject studied. “Development” is defined as the systematic use of knowledge or understanding gained from research. 13. Indirect cost rate for the Federal award (including if the de minimis rate is charged per § 200.414 Indirect (F&A) costs) and: Indirect costs not applicable. 14. Identification of whether the award is used as loans or loan guarantees: The award is not a loan or loan guarantee project As applicable, VENDOR shall confirm in writing that VENDOR did not expend $750,000 or more in total federal funds in a fiscal year. If VENDOR expends $750,000 or more of federal funds in a fiscal year, VENDOR shall complete financial and compliance audits in accordance with the Single Audit Act and/or OMB Uniform Grant Guidance, as applicable. VENDOR shall cooperate fully in the following: 1. During the term of this Agreement and as necessary after the expiration of this Agreement, to ensure compliance with applicable law, VENDOR agrees to provide an annual audit report consistent with the provisions of the Single Audit Act and/or OMB Uniform Grant Guidance in accordance with government auditing standards, as applicable, within nine (9) months after VENDOR’s fiscal year-end. The cost of an audit is not reimbursable from funds received through this Agreement. 2. VENDOR shall provide all information requested by COUNTY and report as directed by COUNTY. As applicable, VENDOR shall maintain property records that include a description of the applicable property, a serial number or other identification number, the source of the property, who holds title, the acquisition date and cost of the property, the percentage of federal participation in the cost of the property, the location, use and condition of the property, and any ultimate disposition data, including the date of disposal and sale price of the property. VENDOR shall make said records available to COUNTY within five (5) business days of COUNTY’s written request. Failure to comply with the above requirements may result in forfeiture of funds. Without limiting any other remedies available at law, COUNTY reserves the right to recover from VENDOR the full amount of any funds found to be improperly expended or otherwise disallowed. We certify and assure that we are in compliance with the above conditions. Specifically, our organization's financial management system provides for the following: 1. Accurate, current, and complete disclosure of the financial results of each federally sponsored project or program in accordance with the reporting requirements set forth in OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Grant Guidance). 2. Records that identify adequately the source and application of funds for federally sponsored activities. These records contain information pertaining to federal awards, authorizations, obligations, unobligated balances, assets, outlays, and income. 18 3. Effective control over and accountability for all funds, property, and other assets. These assets are adequately safeguarded and are used solely for authorized purposes. 4. Comparison of actual outlays with budget amounts for each grant or other agreement and, whenever appropriate or required, comparisons of financial information with performance and unit cost data. 5. Procedures to minimize the elapsed time between the transfer of funds from the county to our organization and the disbursement of funds by our organization. 6. Procedures for determining the reasonableness, allowability, and allocability of costs in accordance with the provisions of the applicable federal cost principles and the terms of the grant or other agreement. 7. Accounting records that are supported by source documentation. 8. Annual audits by a firm of independent certified public accountants to ascertain the effectiveness of the financial management systems and internal procedures that we have established to meet the terms and conditions of the federal grants and other agreements. The audits are conducted on an organization-wide basis and include an appropriate sampling of federal agreements. 9. A systematic method to assure timely and appropriate resolution of audit findings and recommendations. 10. Organizations (VENDORs) that receive CDBG funds from us are required to comply with the financial management standards set forth in this certification.