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agenda-dei-march 22 agenda packet REGULAR MEETING AGENDA Attendance: This meeting will be held in person at Golden Valley City Hall and virtually via WebEx. Some members of the board/commission may attend by telephone or interactive technology. Members of the public may attend this meeting via Webex or by calling 1-415-655-0001 and entering access code 133 659 0690. Questions/Comments: Members of the public who have questions about the commission or any items on the agenda should contact the staff commission liaison – Kiarra Zackery, Equity and Inclusion Manager at (763) 593- 8045. 1. Call to Order 2. Roll Call  Chair, Joelle Allen  Vice Chair, Ajani Woodson  Melissa Johnson  Thomas Huling  Teresa Sit  Ajani Woodson  Ruth Paradise  Sheri Hixon  Chris Mitchell  Carol Luo  Drew Jones 3. Approval of Agenda 4. Approval of January 25, 2022 and February 22, 2022 minutes 5. New Commissioner Introductions and Oath (Kiarra) 6. Land Acknowledgement Update (Kiarra + Communications Staff) 7. Work plan development (Joelle) 8. Community Engagement Updates A. Q2 BAEGV (Chris) B. Allianz (Ajani) 9. Adjourn March 22, 2022 – 5:00 pm Council Conference Room Golden Valley City Hall 7800 Golden Valley Road REGULAR MEETING MINUTES Call to Order Chair Allen called the meeting to order at 6:35 pm. Roll Call Commissioners in person: Joelle Allen, Ajani Woodson, Ruth Paradise, Teresa Sit Commissions virtual: Thomas Huling, Chris Mitchell, Sheri Hixon Commissioners absent: Jonathan Kim Staff present: Kiarra Zackery, Equity and Inclusion Manager Airrion Williams, Community Connection and Outreach Specialist Guests: Wayne Ducheneaux and Lauren Kramer, Native Governance Center Approval of January 25, 2022 Agenda and November 22, 2021 MOTION by Commissioner Huling for and approval of agenda. Seconded by Commissioner Johnson. Motion carried 7-0. MOTION by Commissioner Paradise to approve minutes. Seconded by Commissioner Johnson. Motion carried 7-0. Native Governance Center Land Acknowledgement Workshop Staff liaison, Kiarra Zackery, introduces Wayne Ducheneaux (Executive Director) and Lauren Kramer (External + Donor Relations Officer) as speakers for workshop. Commissioners Paradise and Hixon discuss process for drafting Land Acknowledgement and related action items. Special guests Ducheneaux and Kramer provide context and areas for improvement within Land Acknowledgement. Commissioners Sit, Johnson, Allen and Paradise discuss intentions and impacts of Land Acknowledgement for community and the need for words to lead to action. Commissioners Mitchell, Woodson and Huling affirm the work of the subcommittee. Chair Allen closes workshop with appreciation to special guests Ducheneaux and Kramer. January 25, 2022 – 6:30 pm Council Conference Room Golden Valley City Hall 7800 Golden Valley Road City of Golden Valley Diversity, Equity, and Inclusion Commission Regular Meeting September 28, 2021 – 6:30 pm 2 Special Meeting Update Staff liaison, Kiarra Zackery, provides overview of Jan. 6 special meeting – including the need for votes on budgetary considerations for the Martin Luther King Essay Contest and Sweet Potato Comfort Pie Martin Luther King Day event. Chair Allen asserts the importance of continuing the relationship with Sweet Potato Comfort Pie and providing financial support. Commissioner Paradise describes Sweet Potato Comfort Pie event and provides group perspective on success of event. Chair Allen discusses importance of beginning and ending meetings on time for increased efficiency. Staff liaison Zackery agrees and expounds on topic by suggesting subcommittees to complete work between meetings. Chair Allen discusses communication expectations and engagement between meetings via email. Staff liaison Zackery announces departure of Vice Chair Kim and opportunity to recruit new commissioners including youth. Commission MOTION by Commissioner Huling to support Sweet Potato Comfort Pie. Seconded by Johnson. Motion carried 7-0. Adjourn MOTION by Commissioner Huling and seconded by Commissioner Johnson to adjourn at 7:54pm. Motion carried 8-0. _____________________________ Date _________________________________ Kiarra Zackery, Equity and Inclusion Manager REGULAR MEETING MINUTES Call to Order Chair Allen called the meeting to order at 5:07 pm. Roll Call Commissioners in person: Joelle Allen, Ajani Woodson, Ruth Paradise Commissions virtual: Thomas Huling, Chris Mitchell, Melissa Johnson Commissioners absent: Teresa Sit, Sheri Hixon Staff present: Kiarra Zackery, Equity and Inclusion Manager Maurice Harris, Council member Guests: Cynthia Rice, AVP for Diversity & Inclusion of Allianz Approval of February 22, 2022 agenda MOTION by Commissioner Mitchell for the approval of the agenda. Seconded by Commissioner Johnson. Motion carried 5-0. Allianz Discussion – led by Ajani Woodson Cynthia Rice, AVP for Diversity & Inclusion of Allianz provides an introduction and discusses building a connection and relationship with DEI and Allianz. Commissioner Woodson presents an idea of hosting an informative presentation to Allianz about the highlights and current events that is happening in the community from a DEI perspective. The Commission discusses the formatting, logistics, and engagement of this presentation. Vice Chair nomination and vote Since ex-Vice Chair Jonathan Kim has resigned from DEIC, Chair Allen submits the consideration of Commissioner Woodson for the Vice Chair seat. MOTION by Commissioner Johnson to elect Commission Woodson Vice Chair. Seconded by Mitchell. Motion carried 5-0. February 22, 2022 – 5:00 pm Council Conference Room Golden Valley City Hall 7800 Golden Valley Road City of Golden Valley Diversity, Equity, and Inclusion Commission Regular Meeting February 22, 2021 – 5:00 pm 2 Feb. BAEGV Update – Budget Consideration Equity and Inclusion manager, Kiarra Zackery explains the purchases made for the BAEGV event. MOTION by Commissioner Paradise to fund the BAEGV event purchases. Seconded by Johnson. Motion carried 6-0. Chair Allen encourages the idea for the Commission to create a full budget of the year to approve instead of approving the budget each time the funds are utilized. Discussion about how to promote DEI events The Commission discusses how to improve on pre-promotion and advertising for future events. The conversation led to networking and engaging with different organizations, pre- writing and creating content, and improving on overall communication. Land Acknowledgement Subcommittee Update – led by Ruth Paradise and Sheri Hixon Commissioner Paradise proposes the land acknowledgement statement that was drafted with the help of Commissioner Hixon. The statement was also approved by the Native Governance Center which assisted the Land Acknowledgement subcommittee on ideas and recommendations. Commissioner Paradise also presents the suggestion of a monument and activities that will promote the history of indigenous people of Minnesota. Thoughts included forums, essays, and exhibits focusing on the indigenous culture. The Commission believes the action steps may need revision but agreed the land acknowledgement statement should be finalized. MOTION by Commissioner Johnson to adopt the land acknowledgement statement. Seconded by Paradise. Motion carried 6-0. Adjourn MOTION by Chair Allen to adjourn at 6:09pm. Seconded by Paradise. Motion carried 6-0. __________________________ Date _________________________________ Kiarra Zackery, Equity and Inclusion Manager City of Golden Valley Diversity, Equity, and Inclusion Commission Regular Meeting February 22, 2021 – 5:00 pm 3 _____________________________ Date _________________________________ Joelle Allen, Chair Land Acknowledgment Policy Brainstorm - Read Land Acknowledgement read at beginning of all public meetings after Pledge of Allegiance - Read Land Acknowledgment at beginning of all staff meetings or events - Read Land Acknowledgment at beginning of equity trainings Land Acknowledgement Communication - Social media campaign to support and engage community in Land Acknowledgment - Create Land Acknowledgement tab on City DEI page Webpages for inspiration https://inclusive.princeton.edu/initiatives/building-community/native-american-indigenous- inclusion/land-acknowledgements https://www.northwestern.edu/native-american-and-indigenous- peoples/about/Land%20Acknowledgement.html https://www.apacalifornia.org/wp-content/uploads/2021/10/Guide-to-Land-Acknowledgement- October-2021.pdf https://native-land.ca/resources/territory-acknowledgement/ https://usdac.us/nativeland https://www.edenprairie.org/home/showpublisheddocument/15979/637408813216470000 http://www.cityofsacramento.org/mayor-council https://www.ci.northfield.mn.us/1403/Land-Acknowledgement-Statement https://www.seattle.gov/utilities/protecting-our-environment/our-water-sources/cedar-river- watershed/online-learning/who-lived-here https://ottawa.ca/en/city-hall/creating-equal-inclusive-and-diverse-city/indigenous- relations#:~:text=The%20City%20of%20Ottawa%20honours,present%20contributions%20to%20this%20 land. https://nativegov.org/resources/beyond-land-acknowledgment-a-guide/ 1 Draft Communications Plan ____________________________________________________________________________________________________________ Land Acknowledgement 1. Focus Areas • Council directive passed on from HRC to DEIC • Public education and engagement • Implement DEIC action plan • 2. Mission Promote and nurture a safe and welcoming community dedicated to the values of social equity, inclusion, and justice. 3. Goals and Objectives • Get public to understand the meaning of land acknowledgement • Show permanency of the presence of Native Americans and build cultural awareness • Get people to recognize that Native Americans had first occupied the land that we call Golden Valley • Get people to know about and understand City’s land acknowledgement policy 4.1 Strengths 4.2 Challenges • City publications—print and digital • City staff with expertise in building cultural awareness and community engagement • City has developed a history of commitment to DEI work • City has a commission knowledgeable of and dedicated to DEI work • Tools from Native American Government Center (maps, treaty documents, etc) • Golden Valley Historical Society’s documents and collected oral histories • • • City doesn’t have any first-hand connections to the Native American community • Golden Valley has small Native American population • • 5. Audiences 1. All City residents 2. City staff 3. Local businesses . 4. Golden Valley region (neighboring communities, other cities/organizations doing the same work, etc) 2 5. Local school districts 6. Faith communities 7. Multi-family housing communities, senior living communities, etc 8. City commissions and elected officials 9. 10. 6. Key Messages • The City is honoring and acknowledging the Dakota Nation that used to own the land of Golden Valley • Recognize and acknowledge the Dakota Nation as a sovereign nation • Educate on the background of the Dakota Nation in history and today • The DEIC’s action plan outlines a number of commitments to advancing equity and social justice work. The land acknowledgement work focuses on the Native American community. • The DEIC wants its work to be used as a resource that is shared with others the community • 7. Potential Strategies (1 = high priority, 2 = medium priority, 3 = low priority) • Create land acknowledgement web page with links from DEI web page, etc • Create educational signage to be placed in City parks and along trails • Educational stories for publications and website • Social media posts to promote educational stories • CCX segments and stories • News releases • Posters designed by Native American graphic designers that can be used in a variety of ways • Develop branding for signage, etc in collaboration with Native American designers • Discuss ways to tie land acknowledgement into work plans of other commissions • Social media toolkits for commissioners and elected officials • Use existing Minnesota resources when available • Pick a book like Golden Valley Reads and plan a discussion at Brookview • Gather and share stories from local native people • Annual recognition or event during Indigenous Peoples Day or Native American History Month 8. Potential Resources • Native Governance Center o https://nativegov.org/resources/beyond-land-acknowledgment-a-guide/ o https://nativegov.org/resources/ • Why Treaties Matter o http://treatiesmatter.org/exhibit/ • University of Minnesota o https://ias.umn.edu/about/ias-land-acknowledgement • Local Dakota Land Map o https://marlenamyl.es/project/dakota-land-map/?fbclid=IwAR2RWA7ylTEYniQVfSPwhDTdy4zwKbyAi- AVx-poHQo-hp8Aytf1Akt7hLc%20 • Golden Valley Historical Society o Documents in OneDrive https://goldenvalleymn- my.sharepoint.com/:f:/g/personal/kzackery_goldenvalleymn_gov/ElPlM5YubH5Hmm9zIaqA_kYB22A4Qz wcb_vEdDfub3jE6Q?e=MoRnao • DEIC 3 o Action Items and Statement in OneDrive • State of MN o https://www.health.state.mn.us/communities/practice/resources/chsadmin/governance- tribal.html#:~:text=Minnesota%27s%20tribal%20reservations%20and%20communities,(also%20known% 20as%20Sioux). o https://mn.gov/portal/government/tribal/mn-indian-tribes/ 9. Communication Vehicles and Strategies for Target Audiences 1. All City residents • Create land acknowledgement web page with links from DEI web page, etc • Create educational signage to be placed in City parks and along trails • Educational stories for publications and website • Social media posts to promote educational stories • CCX segments and stories • News releases • 2. City staff • Plan JEDI lunches around the topics of Land Acknowledgement and 3. Local businesses • Share informational fliers with business council contacts • Staff or commissioner presentation at Golden Valley Business Council Meeting • 4. Golden Valley region (neighboring communities, other cities/organizations doing the same work, etc) • CCX segments and stories • News releases • Posters designed by Native American graphic designers that can be used in a variety of ways • Develop branding for signage, etc in collaboration with Native American designers • Host BAEGV Q1 in 2023 with topic of Land Acknowledgment 5. Local school districts • Share informational fliers with schools • Share Social Media Toolkits • Staff or commissioner presentation at schools 6. Faith communities • Share Social Media Toolkits • Staff or commissioner presentations 7. Multi-family housing communities, senior living communities, etc • Staff or commissioner presentation • 8. City commissions and elected officials • Share Social Media Toolkits • Discuss ways to tie land acknowledgement into work plans of other commissions • 4 10. Evaluation Techniques • • • • • Timeline/Calendar Notes for 2022 March 2022 • March 15, first communications planning meeting • March 18, second communications planning meeting • • • March 22, DEIC meeting (have rough draft of comms plan) • • • April 2022 • • • • • • • • • May 2022 • May 10, present to Council Work session • First newsletter story introducing topic • • • • • • • • June 2022 • • • • • • • July 2022 • 5 • • • • • August 2022 • • • • • • September 2022 • • • • • • • October 2022 • • • • • • • November 2022 • • • • • • December 2022 • • • • • • Communications Plan