Loading...
030321 JWC PacketDocuSign Envelope ID: 24810F0D-B1BC-48C1-96A3-25ACB9041A14 AGENDA JOINT WATER COMMISSION March 3, 2021– 1:30 pm Presiding Officer Statement Regarding Holding Meetings via Telephone or Other Electronic Means As Chair of the Golden Valley, Crystal, New Hope Joint Water Commission (the “JWC”), I find as follows: a. The spread of COVID-19 within the United States has raised serious public health concerns and resulted in a great deal of uncertainty since much remains unknown about the virus and how it spreads. b. On March 11, 2020, the World Health Organization determined the outbreak constitutes a pandemic. On March 13, 2020, President Trump declared a national state of emergency as a result of the pandemic. c. On March 13, 2020, Governor Tim Walz declared a state of peacetime emergency to address the coronavirus pandemic in the State of Minnesota. The Governor’s declaration triggered activation of the member Cities’ emergency management plans and enabled the cities to exercise their emergency powers as needed to respond to the emergency. d. The Minnesota Department of Health has provided specific guidance encouraging the limiting of events that do not allow social distancing of six feet per person, which is not practical to achieve in the JWC’s meeting room. e. Minnesota Statutes, section 13D.021 authorizes cities to meet by telephone or other electronic means in the case of a health pandemic or when an emergency has been DocuSign Envelope ID: 24810F0D-B1BC-48C1-96A3-25ACB9041A14 declared if the presiding officer, chief legal counsel, or chief administrative officer determines meeting in person is not practical or prudent. The statute also allows these officers to determine it is not feasible to require any Board members or staff to be present in the meeting room during a meeting. f. Given the uncertainties associated with COVID-19 and its spread, conducting in-person JWC Board meetings is not practical or prudent, and it is not feasible to require any Board member or staff to be present in the meeting room during the meetings. The JWC’s goal is to slow the spread of COVID-19 within the District and holding meetings via telephone and electronic means allows the Commission to accomplish this goal while still conducting the Commission’s business. Based on the above findings, I hereby determine and state as follows: 1. Until this statement is terminated due to the end of the pandemic or the Governor’s emergency declaration, JWC Board Meetings shall be conducted by telephone or other electronic means in a manner satisfying the requirements of Minnesota Statutes, section 13D.021. 2. The meeting rooms will not be open to the public to attend the meetings. 3. Members, the chief legal counsel, the chief administrative officer, and staff are not required to be present in the meeting room during meetings. 4. Before each meeting, notice will be provided regarding how the public may listen to or view meetings as they are being conducted. 5. All votes occurring at the meetings shall be conducted by roll call. Dated this 24th day of April, 2020. Anne Norris, Chair DocuSign Envelope ID: 24810F0D-B1BC-48C1-96A3-25ACB9041A14 AGENDA JOINT WATER COMMISSION March 3, 2021– 1:30 pm This meeting will be held via Webex in accordance with the local emergency declaration made by the City under Minn. Stat.12.37. The public may monitor this meeting by calling 1-415-655-0001 and entering the meeting code 177 084 6818. Additional information about monitoring electronic meetings is available on the City website at www.goldenvalleymn.gov. For technical assistance, please contact the City at 763-593- 8300 or webexsupprt@goldenvalleymn.gov. If you incur costs to call into the meeting, you may submit the costs to the City of reimbursement consideration. 1.Call to Order—Roll Call 2.Approval of Minutes – January 6, 2021 Joint Water Commission Meeting on February 3, 2021 Cancelled Due to Lack of Agenda 3.Approve Joint Water Commission Golden Valley Tank Coating Repair (Kakach) 4.TAC Update 02-25-21 Meeting (Kakach) 5.Other Business Next Scheduled Meeting April 7, 2021 6.Adjournment JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of January 6, 2021 The Golden Valley – Crystal – New Hope Joint Water Commission (JWC) meeting was called to order at 1:30 pm. Roll Call Present Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Tim Cruikshank, City Manager, Golden Valley Staff Present Joe Hansen, Utilities Supervisor, Golden Valley Dave Lemke, Operations Manager, New Hope Matt Rowedder, Utilities Maintenance Supervisor, New Hope Patrick Sele, Utilities Supervisor, Crystal Tim Kieffer, Public Works Maintenance Supervisor, Golden Valley Sue Virnig, Finance Director, Golden Valley Bernie Weber, Public Works Director, New Hope Derek Goddard, Golden Valley Mark Ray, Director of Public Works/City Engineer, Crystal R.J. Kakach, Assistant Engineer, Golden Valley Approval of Minutes – December 2, 2020 Moved by McDonald seconded by Cruikshank to approve the minutes of the December 2, 2020 Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried. Appoint Chairperson, Vice Chair and Secretary/Treasurer for the Calendar Year 2021 Staff reported as per the Joint Water Commission By-Laws, each year the JWC appoints a chairperson, vice chair and Secretary Treasurer. Moved by Cruikshank seconded by McDonald to reappoint all Joint Water Commission Officers for the 2021 calendar year. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried. Approve Hennepin County Final Invoice for the 36” Water Main Rehabilitation Project Staff reported the JWC entered into a Joint Powers Agreement with Hennepin County and the city of Robbinsdale to replace a portion of the 36” water main that was in a Hennepin County project area along 42nd Avenue. Staff, including the Technical Advisory Committee, broke down the dollar amounts and is recommending approval. Joint Water Commission January 6, 2021 Page 2 of 3 Moved by McDonald seconded by Cruikshank to approve the Hennepin County Final Invoice for the 36” Water Main Rehabilitation Project. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried. Designate Depositories for Joint Water Funds Staff reported that Minnesota State Law requires cities to have depositories for city funds approved annually. Commissioner McDonald introduced the following resolution and moved its adoption: RESOLUTION #20-01 RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS The motion for the adoption of the foregoing resolution was seconded by Commissioner Cruikshank and upon a roll call vote being taken thereon, the following voted in favor thereof: Norris, McDonald, and Cruikshank; the following voted against the same; none; whereupon said resolution was declared duly passed and adopted; signed by the Chair and their signature attested by the Vice Chair. Annual Election for the 2021-2022 Insurance Policy Joint Powers obtaining liability coverage from the League of Minnesota Cities insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. Staff recommends that the JWC does not waive the statutory limit on tor liability established by Minnesota Statutes 466.04 for the 2021-2021 insurance policy. This policy is an August 1st renewal. Commissioner McDonald introduced the following resolution and moved its adoption: RESOLUTION #21-02 RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2021 2022 INSURANCE POLICY The motion for the adoption of the foregoing resolution was seconded by Commissioner Cruikshank and upon a roll call vote being taken thereon, the following voted in favor thereof: Norris, McDonald, and Cruikshank; the following voted against the same; none; whereupon said resolution was declared duly passed and adopted; signed by the Chair and their signature attested by the Vice Chair. Approve the 2020 Audit Services Contract with MMRK Every year the JWC is required to have a State Legal Compliance Audit performed in accordance with auditing standards established by the Auditing Standards Board and Minnesota Statutes. Staff stated MMRK consistently provides a good rate and reported a $200 increase on the contract amount. Staff stated that the rate remains low due to bundling of services and that there will be a Request for Proposal in one year. Moved by McDonald seconded by Cruikshank to approve the 2020 Audit Services Contract for $10,250 with Chair and Finance Director to sign contract with MMRK. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried. TAC Update Staff provided an update on the November 24, 2020 TAC meeting. The Commission directed staff to auction the valve tender as requested and to enter the funds into the CIP equipment fund. Other Business The next Joint Water Commission meeting is scheduled for February 3, 2021 Joint Water Commission January 6, 2021 Page 3 of 3 Adjournment Moved by McDonald seconded by Norris to adjourn meeting. Motion carried. Chair Norris adjourned the meeting at 2:30 pm. _______________________________ Chair Anne Norris ATTEST: _________________________________ Sue Schwalbe, Recording Secretary I:\Joint Water Commission\JWC Agendas\2021 JWC Agenda\03-03-21\3a - Award Tower Rehab Work.docx Joint Water Commission TAC Memo March 3, 2021 ITEM #3 Agenda Item #3 Joint Water Commission Golden Valley Tank Coating Repair Project City Project #19-19 Prepared by Joint Water Commission Technical Advisory Committee Summary The City of Golden Valley opened bids for the JWC Golden Valley Tank Coating Repair Project on February 4, 2021. Seven bids were received and are listed below: Contractor Total Bid Viking Painting, LLC $142,500 Elevation Coating, LLC $150,200 JR Stelzer Co. $182,400 Osseo Construction Co. LLC $197,000 TMI Coatings, Inc. $216,500 MW Cole Construction $241,000 Classic Protective Coatings, Inc. $260,958 Staff reviewed the bids and found them to be accurate and in order, with the exception of MW Cole Construction’s bid, which did not meet minimum general contractor requirements as outlined in the specifications. The project was awarded to Viking Painting, LLC in the amount of $142,500 by the Golden Valley City Council on February 16, 2021. The $142,500 bid amount and the $46,700 KLM Engineering Services contract are within the $300,000 CIP budget item for this project. The TAC recommends approving the project. The project will be administered through the City of Golden Valley and reimbursed by the Joint Water Commission. It is expected that construction will begin in June of 2021 and be completed by August 2021. Recommended Actions Motion to approve project for the Joint Water Commission Golden Valley Tank Coating Repair with Viking Painting, LLC for the construction of the Joint Water Commission Golden Valley Tank Coating Repair City Project No 19-19 in the amount of in the amount of $142,500. Supporting Documents • KLM Engineering, Inc. Award Recommendation Letter (1 page) • Contract with Viking Painting, LLC (3 pages) 1 | Page 1976 Wooddale Drive, Suite 4 | Woodbury, MN 55125 Phone (651) 773-5111 | Fax (651) 773-5222 February 5, 2021 R.J Kakach, P.E. by Email Assistant City Engineer City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 RE: Bid Evaluation for Cleaning, Repairing & Painting of the 1,500,000-Gallon Elevated Water Storage Tank – Tower Number One for the City of Golden Valley, MN. City Project No. 19-19, KLM Project No. MN3480. Mr. Kakach, The project bid opening was held on Thursday, February 4, 2021 at 2:00 PM CST via QuestCDN’s vBID On-line Bidding platform. Those interested in the project were able to attend the bid opening via a ZOOM call. Bids received were as follows: Bidders Total Base Bid Viking Painting, LLC $142,500.00 Elevation Coating, LLC $150,200.00 J R Stelzer Co. $182,400.00 Osseo Construction Co. LLC $197,000.00 TMI Coatings, Inc. $216,500.00 MW Cole Construction $241,000.00 Classic Protective Coatings, Inc. $260,958.00 In review of the documentation provided by each of the bidders, all bidders except MW Cole Construction meet the qualifications of the Specifications and are considered responsible bidders eligible for award of this project. MW Cole Construction indicated they were subcontracting 100% of the work, which does not comply with the specified maximum 10% allowed. KLM recommends awarding the contract to the lowest bidder, Viking Painting, LLC, for the total amount of $142,500.00. Please feel free to contact us with any questions. Sincerely, KLM Engineering Inc. Benjamin Feldman, P.E. I:\Joint Water Commission\JWC Agendas\2021 JWC Agenda\03-03-21\4 - TAC Meeting Minutes_2.25.21.docx Joint Water Commission TAC Meeting Thursday, February 25, 2021 9:00 AM ITEM #4 1. Towers - Golden Valley • Council awarded contract to Viking Painting for $142,500. Total cost of the project, with $46,700 for engineering services, is $189,200. CIP had $300,000 for the project. • Replace altitude valve with projects. Use extra funds from GV tower. 2. Pumps 3. Valves • New Hope - valve replacement near 42nd & Louisiana. Scope of work has increased to include more pipe and two bends. • Crystal – valve replacement around pump house was moved to spring of 2021 to finalize scope of work and logistics. Wait until GV tower is done. Keep projects separate. 4. SCADA • Work with Total Control to add power failure alarms to GV tower and Tower Altitude valve pit. Use extra funds from GV tower. 5. Miscellaneous A. Medicine Lake Tower Parts Storage • NH working with various organizations to remove storage items from NH tower to create room for JWC parts. • Need to order more racking. B. Emergency Action Plan - consolidate a list of emergency contractors and critical customers by type. Map critical zones and valves (GV) C. JWC Website – working with Communications to update website. D. Fiber • TAC agreed running fiber to all facilities is a long-term goal. o Existing Fiber - both emergency wells in Crystal, GV Tower, North Tower, and Crystal reservoir. o Proposed Fiber – MLR Tower (2021), and GV reservoir (2022). Working with LOGIS on cost. LOGIS is working on the cost. E. New valve tender has arrived and is operational.